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administrative assistant iii - sleep lab Jobs in Los Angeles

administrative assistant iii - sleep lab

administrative assistant iii

ALEUT FEDERAL LLC

<div>At Aleut Federal, we believe the company and its mission is just as important as the job you are applying for. Aleut Federal is an Alaskan Native-owned enterprise that aims to support our &ldquo;Shareholders,&rdquo; the Unangax, the indigenous people of the Aleutian Islands of Alaska. People are, at the core, the core of everything we do. We support our shareholders by providing excellent service and quality results to our clients and the various branches of the federal government. We engage in local markets, so community service is embedded in our process.

Our culture nurtures the strength of our workforce through mentorship and coaching, providing opportunities for growth and competitive benefits. We support and encourage diversity, inclusion, and accountability at every level.

The Aleut Federal motto is &ldquo;We are One&rdquo; because we truly believe that with one heart, one mind, and one purpose, we can accomplish our mission and be an organization anyone would be proud to be a part of.

Administrative Assistant III Job Summary: Provide clerical and administrative assistance to the project, and other duties as assigned.

Essential Job Functions:
<ul>
<li>Provides a variety of administrative and clerical duties related to the operation of the office.</li>
<li>Plans and coordinates administrative duties and functions. Prepares correspondence for signature in response to routine inquiries.</li>
<li>Ensures quality of output following established practices and published regulations and procedure manuals.</li>
<li>Ensures correct grammar, spelling, punctuation, and format.</li>
<li>Organizes work to effectively manage workload; recommends solutions to increase office efficiency and initiates improvements. Schedules travel and accommodations.</li>
<li>Review established formats and procedures and make recommendations to update administrative or procedural notices or instructions. Requests and compiles input ensuring completeness and correctness of data. Maintains appointment calendar and schedule.</li>
<li>Maintains and administers all file and filing systems.</li>
<li>Receive and properly handle all telephone callers.</li>
<li>Improves processes, systems, and practices.</li>
<li>Properly handles all mail, packages, shipments, etc.</li>
</ul>
Qualifications:

Must possess a strong knowledge of business and an excellent command of the English language, both verbal and written. Must have knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment. A high level of interpersonal skills is required to handle sensitive and confidential situations. A professional appearance and telephone manner is necessary. Must have strong attention to detail in written communication, report preparation, scheduling, data preparation, and proofing materials.

Education:
<ul>
<li>High School Graduate or GED</li>
</ul>
Work Experience:
<ul>
<li>Three years of previous administrative or related experience.</li>
</ul>
Knowledge, Skills, Abilities:
<ul>
<li>Strong knowledge of computer software for word processing and spreadsheets is required.</li>
</ul>
Physical Demands:
<ul>
<li>General office demands. Must have the ability to maintain assigned work hours. Must have sufficient endurance to perform tasks over long periods.</li>
</ul>
Work Environment:
<ul>
<li>General office demands.</li>
</ul>
Salary: $37.50/hr.

We will accept applications for this position until 05/30/26 at 11:59p PST or until the role is filled.

Aleut offers the following benefits to eligible employees:
<ul>
<li>Health insurance</li>
<li>Dental/Vision insurance</li>
<li>Paid Time Off</li>
<li>Short- and Long-Term Disability</li>
<li>Life insurance</li>
<li>401k and match</li>
</ul>
At Aleut, our culture thrives on diversity, inclusion, and collaboration. By integrating diverse perspectives, we open up new possibilities, foster innovation, and fully harness our team's potential. We are committed to creating an environment where every employee feels valued, included, and inspired to grow and find purpose. Join us and be part of a culture that celebrates differences and belonging for everyone, without regard to race, color, religion or belief, national, social, or ethnic origin, sex, pregnancy, marital status, age, physical, mental, or sensory disability, sexual orientation, gender identity and/or expression, or past or present military service. We welcome everyone as they are!

#ALS</div>

Administrative Assistant III

UCLA Health

<div><div>Description
This staff personnel reports to the Sleep Lab Manager and Supervisor to provide clerical and administrative assistant support to the UCLA Sleep Disorders Center DME business. Duties include: working in a fast-paced environment with frequent interruptions; answering a large volume of daily telephone calls; triaging and scheduling patient appointments including in some cases completing triage forms and faxing to doctors to complete the referral form; taking telephone messages from patients for the technologist and manager to call back; obtaining benefit and eligibility information and authorizations from insurance companies; performing billing procedures for patient visits; answering questions about the lab; providing parking directions; ordering office supplies on EMPAC for approval by the supervisor; coordinating with DME Technologist to update patient and staff materials. Assume overall clerical and administrative assistant responsibility for day-to-day coordination of the Sleep Disorders Center DME. The incumbent will coordinate efforts with Manager and Supervisor, DME Technologist, and other Sleep Center staff to ensure smooth operation of Sleep Center DME. Assist with cross-covering administrative assistants and providing other administrative support to the department as requested or as needed.

This person works under the direct supervision of the Manager and Supervisor, and will work closely with the DME Technologist and will perform tasks necessary to the day-to-day administration of the Sleep Lab DME. The incumbent will coordinate efforts for day-to-day functioning with the DME Technologist of the UCLA Sleep Lab DME. Work independently and as team member to ensure smooth functioning of Sleep Lab DME and ensure that work is prioritized so that tasks are completed.</div><div>
Qualifications<ul>
<li>
Skill in setting priorities and organizing workload, information, and people in such a way that accurately reflects the relative importance of job responsibilities in order to complete work in a timely manner accounting for deadlines, completing projects and a heavy workload.</li>
<li>Ability to work independently to follow through on assignments and projects without supervision. Ability to work with frequent interruptions and changing priorities.</li>
<li>Skill in analyzing information, problems, situations, and procedures to a) define the problem or objective, b) identify problem solving possibilities, c) determine the best course of action, and d) implement as necessary. Ability to take action when answers to a problem are not readily available.</li>
<li>Ability to establish and maintain cooperative working relationships with colleagues, faculty, staff, and patients.</li>
<li>Ability to draft original business correspondence (e.g., memos and letters) and edit materials using correct grammar, punctuation, spelling, and format without any notes or guidelines for reference.</li>
<li>Excellent oral communication skills to transmit and obtain information using appropriate vocabulary and grammar, including the ability to handle incoming telephone calls effectively, triage patient problems to appropriate physicians, and provide information about programs and services.</li>
<li>Skill in using a variety of Microsoft programs (e.g., Word, Excel) to update materials, reports, and documentation.</li>
<li>Ability to process all aspects of reports (typing/transcribing, proofing/editing, uploading, distribution, and filing).</li>
<li>Ability to schedule appointments accurately following established policies and procedures and to complete pre-processing activities in a timely and accurate manner (e.g., providing information, confirming appointments, processing referrals and authorizations).</li>
<li>Ability to perform clerical functions related to scheduling, triaging, reporting, and billing and to coordinate with staff.</li>
<li>Skills in using computer systems for email, scheduling, report transcription and retrieval, and data entry/registration.</li>
<li>Ability to instruct and train administrative personnel in job duties following standard policies and procedures.</li>
<li>Experience working with Durable Medical Equipment (DME) and related processes preferred.</li></ul></div></div>

Administrative Assistant III - Sleep Lab

<div><div>Description<div>
The Business Intelligence Specialist III provides advanced data and analytics support to UCLA Health, enabling data-driven decision-making across the health system. This role is responsible for designing, developing, and managing complex databases that support efficient workflows and comply with regulatory requirements.
The incumbent partners with clinical, operational, and administrative stakeholders to support performance improvement initiatives, delivering high-quality reports, analyses, and Tableau dashboards. They translate complex data into actionable insights and present findings to health system leaders and cross-functional teams.
This role also leads and manages data-driven projects, proactively identifying critical issues and developing effective solutions using PDCA and Lean methodologies. The Business Intelligence Specialist III works with a high degree of independence, collaborates effectively within a team environment, and leverages technology to optimize processes and enhance organizational performance.
This is a flex-hybrid role which will require you to be onsite as required by operational need; there are no reimbursements for travel to &quot;home office&quot; location. Each employee must complete a Hybrid Work Agreement with their manager which will outline arrangement parameters and aids both parties in fully understanding expectations. Arrangements are regularly evaluated, and are subject to termination.
Salary offers are determined based on various factors including, but not limited to, qualifications, experience, and equity. The full salary range for this position is $86,400 - $184,800 annually. The budgeted salary or hourly range that the University reasonably expects to pay for this position is approximately between the start and midpoint of this range.
</div></div><div>Qualifications
REQUIRED:

<ul><li> Bachelor&rsquo;s degree in statistics, mathematics, finance, business or a related field.</li></ul>
<ul><li> Advance skill in Python, Tableau, SQL, R, Excel, SPSS, and PowerPoint</li></ul>

<ul><li> 2+ years of experience in Clinical Data Analytics, Statistics, and Quality Measures</li></ul>

<ul><li> 3+ years of experience in advance analytical and quantitative skills</li></ul>

<ul><li> Strong critical thinking and problem solving skills</li></ul>

<ul><li> Project management skills
</li></ul><ul><li> Excellent understanding of the industry-specific issues, regulatory requirements, and current healthcare industry</li></ul>

<ul><li> Must have the ability to work in a fast-paced and creative environment</li></ul>

<ul><li> Ability to think &ldquo;outside-the-box&rdquo; and be creative to accomplish departmental goals</li></ul>

<ul><li> Ability to prioritize work and remain detail oriented</li></ul>

<ul><li> Ability to lead System wide complex projects
</li></ul><ul><li> Excellent oral and written communication skills</li></ul> 


PREFERRED:
MBA or MS in quantitative analytical fields

4+ year in Python, SQL, and Tableau experience

3+ year experience in healthcare industry

2+ year experience in data science (AI/ML), data management and data analysis

2+ year experience in project management</div></div>

Business Intelligence Specialist 3 (Fixed Hybrid)

Premier Shop

Job OverviewWe are seeking a highly organized and detail-oriented Office Assistant to join our team. The ideal candidate will provide administrative support to our office operations and be responsible for ensuring the smooth day-to-day functioning of our office. This role is perfect for someone who is comfortable working with computer related work. With detail oriented. Organized and learn fast.Duties-Basic quickbook knowledge is big Plus. - Maintain accurate and up-to-date records, files, and databases. - Update prouduct info on website, take basic pictures, update pricing. pack small boxes, Provide administrative support to the office, including answering phones, and responding to inquiries. - Manage office supplies and equipment, and order necessary items as needed. - Perform various tasks related to office management, including data entry, mailings, and correspondence. - Provide exceptional customer service and handle client inquiries and concerns. - Maintain a clean and organized office environment. - Provide support to the personal assistant as needed. - Demonstrate strong phone etiquette and utilize administrative skills to manage and prioritize tasks.Requirements-Basic quickbook knowledge is big Plus. - High school diploma or equivalent required. - Proficiency in Microsoft Excel - Experience in an office setting is a plus. - Ability to work independently and as part of a team. - Strong organizational skills and attention to detail. - Ability to maintain confidentiality and handle sensitive information. - Excellent phone etiquette and administrative skills. As an Office Assistant, you will play a vital role in the day-to-day operations of our office. If you are a detail-oriented and customer-focused individual, we encourage you to apply for this exciting opportunity.Job Type: Full-timePay: $20.00 - $22.00 per hourLanguage:<ul><li>English Fluently (Required)</li></ul>Ability to Commute:<ul><li>Los Angeles, CA 90014 (Required)</li></ul>Work Location: In person

Office Assistant / book keeping - Ecomerce

Metropolitan Industries

<div><div><div>Benefits:</div>
<ul><li>401(k)</li>
<li>Bonus based on performance</li>
<li>Competitive salary</li>
<li>Opportunity for advancement</li>
</ul></div><div><div>Position Summary</div>
<div>We are seeking a Accounting Administrative Assistant to join our team! The Accounting Administrative Assistant provides documentation, filing, and reporting support to the Accounting Manager and Accounting Clerk. This role ensures accounting records are organized, complete, and audit-ready, while assisting with preparation of draft financial reports and monthly close documentation. The ideal candidate has experience working in customer service, is extremely organized, and can maintain the highest level of confidentiality.</div>
<div></div>
<div>Key Responsibilities</div>
<ul><li>Maintain organized digital and physical accounting files</li>
<li>File and index:<ul>
<li> Vendor invoices</li>
<li> Bank statements</li>
<li> Insurance policies</li>
<li> Property tax bills</li>
<li> Loan and lender statements</li>
</ul></li><li>Assist in preparing draft reports, including:<ul>
<li>Expense summaries</li>
<li>AR and AP aging reports</li>
<li>CAM backup schedules</li>
</ul></li><li>Assist with preparation of monthly rent billing packages.</li>
<li>Organize documentation for monthly close</li>
<li>Assemble documents for audits, lenders, and ownership requests</li>
<li>Track reporting deadlines and missing documentation</li>
<li>Support onboarding of new properties from a documentation standpoint</li>
</ul><div>Qualifications</div>
<ul><li>3+ years of administrative or accounting support experience preferred</li>
<li>Strong organizational and documentation skills</li>
<li>Experience supporting accounting or finance teams a plus</li>
<li>Real estate or property management experience preferred but not required</li>
<li>Proficiency with Microsoft Office, OneDrive, DropBox and cloud-based file systems</li>
<li>High attention to detail and confidentiality</li>
</ul><div>Location</div>
<div>This is an on-site position located in Downtown Los Angeles. 
Candidates must be able to reliably commute to DTLA.</div></div></div>

Accounting Administrative Assistant

Customand

<div><h2 class="jobSectionHeader">Description:</h2>
About Us

Customand provides reliable transportation and logistics solutions, supporting businesses with efficient delivery and operational services. We value organization, clear communication, and dependable administrative support to keep our daily operations running smoothly. 
About job:

We are seeking a detail-oriented and dependable Office Assistant to support administrative and clerical functions at our Los Angeles location. The ideal candidate is organized, professional, and comfortable handling a variety of office tasks in a fast-paced environment. 
Responsibilities
<ul>
<li>Provide general administrative and clerical support to office staff.
</li><li>Maintain accurate records, files, and documentation.</li>
<li>Enter data and update internal systems as needed.
</li><li>Assist with scheduling, paperwork, and daily office coordination.
</li><li>Prepare reports, forms, and basic correspondence.
</li><li>Maintain a clean, organized, and professional office environment.</li>
</ul>
<h2 class="jobSectionHeader">Requirements:</h2>
Qualifications
<ul>
<li>High School Diploma or equivalent (required)
</li><li>Basic computer skills (email, data entry, document management)
</li><li>Strong organizational and time-management skills
</li><li>Clear written and verbal communication abilities
</li><li>Professional, dependable, and team-oriented attitude
</li>
</ul>Benefits
<ul>
<li>Competitive pay
</li><li>Paid training
</li><li>Health, dental, and vision insurance
</li><li>Paid time off (PTO)
</li><li>Weekly pay
</li><li>Opportunities for advancement</li></ul></div>

Office Assistant

Netflix

<div>
 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
 
 
 ProdMerch is a new team that connects members to Netflix&rsquo;s world of entertainment by blending intuitive merchandising with local expertise to position, promote, and present content&mdash;making it easy and enjoyable for members to discover what they&rsquo;ll love.
 
 
 The Product Merchandising team is seeking an experienced Administrative Assistant to support the New Content Experience (NCX) team. A successful Administrative Assistant is self-motivated, proactive, and a strong communicator who is flexible and able to make sound judgment calls in order to move quickly. This role requires a strong emphasis on organization, unwavering attention to detail, and a demonstrated ability to problem-solve. Because this is a fast-paced, high-volume environment, you must be comfortable managing shifting priorities, staying organized under pressure, and maintaining a high level of accuracy and professionalism. Individuals who learn quickly and inherently exercise good judgment tend to be most successful both in this role and at Netflix.
 
 
 The ideal Administrative Assistant excels at day-to-day core responsibilities while also thinking strategically about the needs of each leader, the team, and the impact of our work across the broader global organization.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Maintain complex calendars for multiple directors, proactively managing priorities, conflicts, and time zones.
 </li>
 <li>
 Stand up new org structures, including creating team rosters, communication channels, onboarding documentation, and recurring operating cadences (staff meetings, all‑hands, business reviews).
 </li>
 <li>
 Partner with HR, Recruiting, Finance, and Facilities to operationalize org changes (new teams, reorgs, headcount changes), ensuring systems, workflows, and communication channels are properly set up.
 </li>
 <li>
 Manage a large volume of internal meetings (all‑team, cross‑functional, and global), including scheduling, soliciting agenda items, time management, and delegation and tracking of action items.
 </li>
 <li>
 Coordinate domestic and international travel arrangements and process corresponding expense reports.
 </li>
 <li>
 Plan and execute team events, offsites, and external meetings, including venue/vendor sourcing, logistics, agenda coordination, and presentation support.
 </li>
 <li>
 Assist with team projects and events as needed, providing coordination and follow‑through.
 </li>
 <li>
 Support team‑building and team coordination through thoughtful communication and event support.
 </li>
 <li>
 Maintain distribution lists, Google Groups, Slack channels, and similar tools for the team, serving as point of contact for general team communications.
 </li>
 <li>
 Communicate frequently and effectively with a wide range of cross‑discipline internal partners.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Senior experience as an administrative or executive assistant supporting multiple leaders with large, global teams across multiple time zones and cultures
 </li>
 <li>
 Extensive experience within a technology or a rapidly scaling company
 </li>
 <li>
 Strong executive written and verbal communication skills
 </li>
 <li>
 Event planning experience is preferred - Creating and managing team events to promote business and interpersonal networking needs. Responsibilities can include sourcing, coordination and management for all aspects of the venues/hotel, coordinating pre-planning, agendas, presentations, and AV needs
 </li>
 <li>
 Proficiency in Google Suite is required
 </li>
 <li>
 A high degree of familiarity with Slack is preferred
 </li>
 <li>
 Ability to be discreet and maintain confidential information
 </li>
 <li>
 Responsive and able to work flexibly across multiple time zones
 </li>
 <li>
 Understanding of how to prioritize, organize, and respond accordingly
 
 
 </li>
 </ul>
 Generally, our compensation structure consists solely of hourly pay; we do not have bonuses. You choose each year how much of your compensation you want in hourly pay versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The hourly range for this role is $38.46 - $71.39.
 
 
 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
 
 
 Netflix is a unique culture and environment. Learn more here.
 
 
 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
 
 
 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>

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