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accounting administrative assistant

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administrative assistant iii - sleep lab Jobs in Los Angeles

administrative assistant iii - sleep lab

administrative assistant iii sleep lab

UCLA Health

<div><div><b>Description</b><p></p><p>
This staff personnel reports to the Sleep Lab Manager and Supervisor to provide clerical and administrative assistant support to the UCLA Sleep Disorders Center DME business. Duties include: working in a fast-paced environment with frequent interruptions; answering a large volume of daily telephone calls; triaging and scheduling patient appointments including in some cases completing triage forms and faxing to doctors to complete the referral form; taking telephone messages from patients for the technologist and manager to call back; obtaining benefit and eligibility information and authorizations from insurance companies; performing billing procedures for patient visits; answering questions about the lab; providing parking directions; ordering office supplies on EMPAC for approval by the supervisor; coordinating with DME Technologist to update patient and staff materials. Assume overall clerical and administrative assistant responsibility for day-to-day coordination of the Sleep Disorders Center DME. The incumbent will coordinate efforts with Manager and Supervisor, DME Technologist, and other Sleep Center staff to ensure smooth operation of Sleep Center DME. Assist with cross-covering administrative assistants and providing other administrative support to the department as requested or as needed.</p>
<p>
This person works under the direct supervision of the Manager and Supervisor, and will work closely with the DME Technologist and will perform tasks necessary to the day-to-day administration of the Sleep Lab DME. The incumbent will coordinate efforts for day-to-day functioning with the DME Technologist of the UCLA Sleep Lab DME. Work independently and as team member to ensure smooth functioning of Sleep Lab DME and ensure that work is prioritized so that tasks are completed.</p></div><div><b>
Qualifications</b><p></p><ul>
<li>
Skill in setting priorities and organizing workload, information, and people in such a way that accurately reflects the relative importance of job responsibilities in order to complete work in a timely manner accounting for deadlines, completing projects and a heavy workload.</li>
<li>Ability to work independently to follow through on assignments and projects without supervision. Ability to work with frequent interruptions and changing priorities.</li>
<li>Skill in analyzing information, problems, situations, and procedures to a) define the problem or objective, b) identify problem solving possibilities, c) determine the best course of action, and d) implement as necessary. Ability to take action when answers to a problem are not readily available.</li>
<li>Ability to establish and maintain cooperative working relationships with colleagues, faculty, staff, and patients.</li>
<li>Ability to draft original business correspondence (e.g., memos and letters) and edit materials using correct grammar, punctuation, spelling, and format without any notes or guidelines for reference.</li>
<li>Excellent oral communication skills to transmit and obtain information using appropriate vocabulary and grammar, including the ability to handle incoming telephone calls effectively, triage patient problems to appropriate physicians, and provide information about programs and services.</li>
<li>Skill in using a variety of Microsoft programs (e.g., Word, Excel) to update materials, reports, and documentation.</li>
<li>Ability to process all aspects of reports (typing/transcribing, proofing/editing, uploading, distribution, and filing).</li>
<li>Ability to schedule appointments accurately following established policies and procedures and to complete pre-processing activities in a timely and accurate manner (e.g., providing information, confirming appointments, processing referrals and authorizations).</li>
<li>Ability to perform clerical functions related to scheduling, triaging, reporting, and billing and to coordinate with staff.</li>
<li>Skills in using computer systems for email, scheduling, report transcription and retrieval, and data entry/registration.</li>
<li>Ability to instruct and train administrative personnel in job duties following standard policies and procedures.</li>
<li>Experience working with Durable Medical Equipment (DME) and related processes preferred.</li></ul></div></div>

Administrative Assistant III - Sleep Lab

Northeast Community Clinic

<div><p><b>Position Summary</b></p><p>
The Medical Assistant will perform various patient care activities and related services under the direction of the professional staff. Duties may include taking and recording vital signs and medical histories, preparing patients for examination, drawing blood, and administering medications as directed by physician.</p><p><b>
Schedule:</b></p><ul><li>Flexible, may require some evening and weekends</li></ul><p><b>
Primary Duties and Responsibilities</b></p><ul><li>Interviews and exits patients, completing appropriate medical agency and consent forms, ensuring patient understanding and obtaining signatures.</li><li>Checks chart for completeness, errors, signatures and appropriate assembly.</li><li>Counsel individuals who need information concerning program services.</li><li>Perform phlebotomy, injections, vitals, assist with patients exams if deemed by provider, including visual acquits, audiometric screening, patient venipuncture and injections.</li><li>Route patients to maintain appropriate clinic flow.</li><li>Maintain and stock dispensary</li><li>Clean, stock and maintain exam rooms.</li><li>Assist providers as necessary.</li><li>Process lab specimens per lab procedure manual and medical protocol.</li><li>Perform paperwork duties as assigned including recording and filing lab results, provide results and fill abnormal test results.</li><li>Route charts to appropriate person at the end of clinic session.</li><li>Able to perform front office duties, answering phones, scheduling, chart retrieval and checking-in patients.</li><li>Strict adherence to the policy and procedure manual</li><li>Other duties as assigned by Clinic Manager or Operations Director</li></ul><h1 class="jobSectionHeader"><b>
Minimum Requirements</b></h1><ul><li>
Microsoft Office/Word/Excel/Outlook</li><li>
Excellent Communication Skills</li><li>
Excellent Customer Service Skills</li><li>
Bi-lingual Spanish/English (preferred)</li><li>
Ability to work as a team player and work independently</li><li>
Reliable transportation
</li><li>Must be able to travel from facility to facility
</li><li>This position requires 10 % travel outside the local area.
</li></ul><h1 class="jobSectionHeader"><b>Required Education/Experience and/or Licensure/Certification
</b></h1><ul><li>Medical Assistant Certificate or Certified Medical Assistant
</li><li>High school diploma or GED equivalent</li><li>
Current BLS Certification</li><li>
Valid State Identification</li><li>
Must maintain active clinical privileges and meet all credentialing &amp; privileging requirements at all times to include, but not limited to, regularly scheduled performance of clinical duties and maintain active and current applicable licenses, certification, diplomas and trainings.</li><li>
Commitment to goals and philosophy of Northeast Community Clinic</li></ul><h1 class="jobSectionHeader"><b>
Physical Requirements and Working Conditions
</b></h1><ul><li>OSHA Category 1 &ndash; Involves exposure to blood, body fluids, or tissues.</li><li>
The work is majority of the time non-sedentary in nature.
</li><li>The employee is regularly required to communicate, frequently required to use repetitive motions, move, remain stationary, regularly push, pull and lift up to 20 pounds and occasionally push, pull and lift up to 40 pounds.</li><li>
Must possess mobility to work in a standard office/clinic setting (in some cases both settings) and to use standard office/clinic equipment, including a computer, stamina to maintain attention to detail despite interruptions, read printed materials and use a computer, and communicate in person and over the telephone.</li></ul></div>

Medical Assistant - Registration Clerk

Metropolitan Industries

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k)</li>
<li>Bonus based on performance</li>
<li>Competitive salary</li>
<li>Opportunity for advancement</li>
</ul></div><div><div><b>Position Summary</b></div>
<div>We are seeking a <b>Accounting Administrative Assistant</b> to join our team! The Accounting Administrative Assistant provides documentation, filing, and reporting support to the Accounting Manager and Accounting Clerk. This role ensures accounting records are organized, complete, and audit-ready, while assisting with preparation of draft financial reports and monthly close documentation. The ideal candidate has experience working in customer service, is extremely organized, and can maintain the highest level of confidentiality.</div>
<div></div>
<div><b>Key Responsibilities</b></div>
<ul><li>Maintain organized digital and physical accounting files</li>
<li>File and index:<ul>
<li> Vendor invoices</li>
<li> Bank statements</li>
<li> Insurance policies</li>
<li> Property tax bills</li>
<li> Loan and lender statements</li>
</ul></li><li>Assist in preparing draft reports, including:<ul>
<li>Expense summaries</li>
<li>AR and AP aging reports</li>
<li>CAM backup schedules</li>
</ul></li><li>Assist with preparation of monthly rent billing packages.</li>
<li>Organize documentation for monthly close</li>
<li>Assemble documents for audits, lenders, and ownership requests</li>
<li>Track reporting deadlines and missing documentation</li>
<li>Support onboarding of new properties from a documentation standpoint</li>
</ul><div><b>Qualifications</b></div>
<ul><li>3+ years of administrative or accounting support experience preferred</li>
<li>Strong organizational and documentation skills</li>
<li>Experience supporting accounting or finance teams a plus</li>
<li>Real estate or property management experience preferred but not required</li>
<li>Proficiency with Microsoft Office, OneDrive, DropBox and cloud-based file systems</li>
<li>High attention to detail and confidentiality</li>
</ul><div><b>Location</b></div>
<div>This is an <b>on-site position</b> located in <b>Downtown Los Angeles</b>.<br>
Candidates must be able to reliably commute to DTLA.</div></div></div>

Accounting Administrative Assistant

L.A. Care Health Plan

<div></div><div><div><div><div><div><div><div><p>Special Investigation Unit Investigator III
</p></div></div></div></div><div><div><div><div><b>Job Category: </b>Administrative, HR, Business Professionals
</div></div></div></div><div><div><div><div><b>Department: </b>Special Investigations Unit
</div></div></div></div><div><div><div><div><b>Location:
</b>Los Angeles, CA, US, 90017
</div></div></div></div><div><div><div><div><b>Position Type: </b>Full Time
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>13060
</div></div></div></div><div><div><div><div><div><b>Salary Range:</b> $88,854.00 (Min.) - $115,509.00 (Mid.) - $142,166.00 (Max.)</div><br>
<div></div>
<div>Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation&rsquo;s largest publicly operated health plan. Serving more than 2 million members, we make sure our members get the right care at the right place at the right time.<br>
<br>
Mission: L.A. Care&rsquo;s mission is to provide access to quality health care for Los Angeles County's vulnerable and low-income communities and residents and to support the safety net required to achieve that purpose.<br>
</div><div><div><div><div>Job Summary</div>
</div><div><p>
The Special Investigation Unit Investigator III performs in-depth evaluation of potential fraud &amp; abuse cases and develops complex investigations that involve high dollar amounts, sensitive issues, or that otherwise meet criteria for fraud, waste &amp; abuse. In addition, this position is responsible for building the investigative approach and provide leadership for Investigators through mentoring, on-site audit leadership and hands-on training of investigative techniques.</p><br>
<p></p>
<div>Responsible for in-depth investigations requiring subject matter expertise for suspected provider, pharmacy, employer or member fraud or abuse across all products at L.A. Care Health Plan. Ensures adherence to L.A. Care's policies and procedures for its various product offerings. Conducts investigation-related training. Acts as a Subject Matter Expert, serves as a resource and mentor for other staff.</div>
</div></div><div><div><div>
Duties</div>
</div><div><p>
Investigates allegations and complex issues pertaining to potential health care fraud by providers or members. Makes potential fraud &amp; abuse determinations by utilizing a variety of sources including data analytics to detect unusual billing. Proactively seeks out and develops leads received from fraud tips and any variety of sources (e.g., fraud alerts, media) and initiates appropriate action. Writes comprehensive investigatory/fact-finding reports and summaries documenting interviews and findings. Reviews information contained in standard claims processing system files (e.g. claims history, provider files) to determine provider billing patterns and detect potential fraudulent or abusive billing practices or vulnerabilities in Medi-Cal/Medicare policies and initiates appropriate action. This position is a leader at onsite audits as assigned in conjunction with investigation development. Completes investigations after referrals to law enforcement (Department of Health Care Services (DHCS), Centers for Medicare &amp; Medicaid Services (CMS), Department of Justice (DOJ) or local police). Participates at hearings/appeals and can testify as a witness in court proceedings. Initiates the process with L.A. Care&rsquo;s Recovery Services for recoupment of overpaid monies.</p><br>
<p></p>
<p>Submits referrals of suspected fraud cases within mandated period of time as required by DHCS and CMS. Prepares and submits investigative report documenting all phases of an investigation. Compiles and maintains various documentation and other reporting requirements while following all confidentiality and security guidelines. Maintains cases referred to law enforcement and responds to requests for information; pursues applicable administrative actions during investigation/case development.</p><br>
<p></p><div>Participates in industry meetings/trainings and is able to effectively share and gather significant information. Develops and maintains strong working relationships with associates and regulators including DHCS, DOJ the FBI, Local Law Enforcement, Prosecutors, etc. Continually enhances investigative skills and understanding of emerging issues and trends impacting the industry.</div><br>
<div></div><p>Applies subject expertise in evaluating business operations and processes. Identifies areas where technical solutions would improve business performance. Consults across business operations, providing mentorship, and contributing specialized knowledge. Ensures that the facts and details are correct so that the project&rsquo;s/program's deliverable meets the needs of the department, organization and legislation's policies, standards, and best practices. Provides training, recommends process improvements, and mentors junior level staff, department interns, etc. as needed.</p><br>
<div></div>
<div>Perform other duties as assigned.</div>
</div></div><div><div><div>
Duties Continued</div>
</div></div><div></div><div><div><div>Education Required</div>
</div><div><div>Bachelor's Degree in Criminal Justice or Related Field</div><div>
In lieu of degree, equivalent education and/or experience may be considered.</div></div></div><div><div><div>
Education Preferred</div>
</div><div><div>Master's Degree in Criminal Justice or Related Field</div></div></div><div><div><div>
Experience</div>
</div><div><div><b>
Required:</b></div>
<p>Minimum of 5 years of experience in healthcare fraud investigation/detection and/or healthcare related specialty including but not limited to; Pharmacy, DME, Mental Health, Behavioral Health, Hospice, Home Health, Dental etc.</p>
<p>Experience conducting fact-finding interviews or investigations to gather information and draw conclusions from various accounts and versions of the same event.</p><br>
<p></p>
<p>Experience managing large amounts of data including pivot tables, complex calculations, and ability to perform comparisons across multiple large data sets</p><br>
<p></p>
<p><b>Preferred:
</b></p><div>Diverse experience as subject matter expert (SME) with multiple specialties including: Pharmacy, DME, Mental Health, Behavioral Health, Hospice, Home Health, Dental etc.</div>
</div></div><div><div><div>
Skills</div></div><div><div><br>
<b>Required:</b><br>
Excellent research skills and the ability to support conclusions with documentary evidence.</div><br>
<div></div>
<div>Excellent analytical, problem solving, and resolution skills and the ability to discern the practical application of regulatory and legal requirements.</div><br>
<div></div>
<div>Demonstrated strong organizational skills and the ability to manage multiple demands and priorities.</div><br>
<div></div>
<div>Excellent and effective communication skills, both verbal and written.</div><br>
<div></div>
<div>Proficient computer skills, including computer applications such as MS Word and Excel.</div><br>
<div></div>
<div>Understanding of the vital importance of commitment to excellence and demonstrating a high regard for organizational values.</div><br>
<div></div>
<div>Ability to maintain in-depth working knowledge of fraud investigation techniques and mentor less experienced team members.</div><br>
<div></div>
<div><b>Preferred:
</b></div><div>Proficiency with Access.</div>
</div></div><div><div><div>
Licenses/Certifications Required</div>
</div></div><div></div><div><div><div>Licenses/Certifications Preferred</div>
</div><div><div>Accredited Health Care Fraud Investigator (AHFI)</div><div>
Certified Fraud Examiner (CFE)</div><div>
Certified Professional Coder (CPC) designation by the American Academy of Professional Coders</div></div></div><div><div><div>
Required Training</div>
</div></div><div></div><div><div><div>Physical Requirements</div>
</div><div><div>Light</div></div></div><div><div><div>
Additional Information</div>
</div></div></div><div></div><div><b>
Salary Range Disclaimer:</b> The expected pay range is based on many factors such as geography, experience, education, and the market. The range is subject to change.</div><br>
<div></div>
<div><b>L.A. Care offers a wide range of benefits including</b></div>
<ul><li>Paid Time Off (PTO)</li>
<li>Tuition Reimbursement</li>
<li>Retirement Plans</li>
<li>Medical, Dental and Vision</li>
<li>Wellness Program</li>
<li>Volunteer Time Off (VTO)</li></ul><div><br>
</div></div></div></div></div><p><br>
<b>Nearest Major Market: </b>Los Angeles
<br>
<b>Job Segment: </b>Medical Coding, Pharmacy, Behavioral Health, Clinic, Hospice, Healthcare</p></div></div></div><div></div>

Special Investigation Unit Investigator III

Rowin Insurance

<div><p>We are seeking a highly organized and dependable <b>Client Financial Executive Assistant</b> to support our financial services team with client coordination and administrative operations. This role is ideal for individuals looking to gain experience in financial services while working in a flexible, remote environment.</p><p></p><p><br>
You will play a key role in ensuring smooth day-to-day support for client-related financial processes.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><br>
<p></p><ul><li>
Assist with client financial documentation and basic reporting</li><li>
Maintain and organize client records with accuracy and confidentiality</li><li>
Support financial executives with administrative and coordination tasks</li><li>
Handle data entry, document processing, and online submissions</li><li>
Communicate professionally with internal teams and, when needed, clients</li><li>
Ensure timely completion of assigned projects and tasks</li></ul><div><h3 class="jobSectionHeader"><b>
Qualifications</b></h3><ul><li>
Strong attention to detail and organizational skills</li><li>
Professional communication (written and verbal)</li><li>
Basic proficiency with computers, online tools, and data entry</li><li>
Ability to manage time effectively in a remote setting</li><li>
Prior administrative, finance, or customer support experience is a plus (not required)</li></ul><div><h3 class="jobSectionHeader"><b>
Compensation &amp; Benefits</b></h3><ul><li>
Competitive project-based compensation</li><li>
Performance-based bonuses and growth incentives</li><li>
Flexible remote work environment</li><li>
Opportunity to gain experience in financial services and client management</li><li>
Potential for long-term collaboration and advancement</li></ul><div><h3 class="jobSectionHeader"><b>
Work Environment</b></h3><p>
This is a fully remote opportunity open to candidates across the United States. You will have the flexibility to manage your own schedule while meeting project deadlines.</p></div></div></div></div>

Client Financial Executive Assistant (Remote)

US Department of Veterans Affairs

Register Nurse (Assistant Nurse Manager) (Community Living Center 215-3)

cheryl Younger, artist

<p><b>Overview</b><br/>Join a vibrant and creative environment as an Administrative Assistant supporting a talented artist photographer. This dynamic role offers the opportunity to be the backbone of daily operations, ensuring smooth workflows. You'll manage essential administrative tasks, and provide vital support to help bring artistic visions to life. If you thrive in a fast-paced setting and possess excellent organizational skills, this position is your chance to contribute to a thriving creative enterprise while honing your professional skills. (AI generated)</p><p><b>Duties for this position will include as defined by Artist Employer:</b></p><ul><li>Organize and archive photos and paper files. Trouble shoot computer issues if needed. Maintain and coordinate hard drives and archives, and update website as it develops.</li><li>Research Skills will be helpful for locating data in historic sources.</li><li><b>At this point, we are creating a couple of books, Photoshop, Indesign and any experience with book Publishing and marketing will prove helpful.</b></li><li><b>Excellent organizational skills with the ability to prioritize tasks efficiently in a busy environment</b></li><li>This position offers an opportunity to be part of a creative team that values dedication, organization, and vibrant energy. Your skills will define you role. If you're motivated by supporting artistic endeavors through meticulous administration and, we invite you to apply!</li></ul><p>Pay: $20.00 - $25.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant for a Artist Photographer

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