administrative assistant

executive assistant

accounting administrative assistant Jobs in Los Angeles

accounting administrative assistant

administrative assistant for a artist photographer Jobs in Los Angeles

assistant research adminstrator Jobs in Los Angeles

assistant research adminstrator

administrative assistant brokerage administrator

University of Southern California

<div><b>Job ID</b> REQ20173954 <b>Category</b> Research and Clinical Support</div>
<br><div><p>The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the &ldquo;Trojan Family,&rdquo; which is comprised of the faculty, students, and staff that make the university what it is.<br>
<br>
The USC Leonard Davis School of Gerontology is seeking an Assistant Research Administrator with strong leadership, organizational, and interpersonal skills to join its team! The Assistant Research Administrator assists in the preparation of routine proposals within the parameters of sponsored and non-sponsored research guidelines. Assists in the development, preparation, and finalization of project budgets. Serves as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments. Collaborates with the Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards, if applicable. Reviews and understands the terms and conditions of sponsored projects administered. Initiates expenditures. Downloads and monitors reports supporting project status. Participates in the contract closeout process and audits inquiries. Coordinates and organizes events related to sponsored projects. Participates in and contributes to process improvements and group projects. This position reports to the Associate Research Administrator-Post Award and will work on campus at UPC.</p><p></p><p>
Responsibilities:</p><ul><li>
Assists in the preparation of routine proposals for submission to sponsoring agencies.</li><li>
Assists with the document preparation, budget and compliance review, and the proposal approval process in the electronic proposal system.</li><li>
Assists in the development, preparation, and finalization of project budgets.</li><li>
Participates in the communication between principal investigators, collaborating researchers, department of Contracts and Grants, Sponsored Projects Accounting and other USC departments relevant for accurate research administration.</li><li>
Supports the collaboration with Sponsored Project Accounting to ensure awards are set up properly, including cost-sharing accounts and advance funding requests.</li><li>
Reviews and understands the terms and conditions of sponsored projects and supports efforts to ensure compliance with all policies, procedures and USC/funder regulations.</li><li>
Maintains up-to-date knowledge and comprehension of USC financial and research administration systems such as Workday, Cayuse, KC, TARA, and Cognos Business Intelligence.</li><li>
Initiates expenditures as requested by faculty or staff, creates requisitions in the USC procurement system, sets up new suppliers/vendors and independent contractors funded by grant accounts.</li><li>
Processes reimbursements for faculty, staff, independent contractors and guest speakers.</li><li>
Financial Management: monitor budgets and expenses, ensure spending follows NIH compliance guidelines, handle payroll allocations for researchers on grants</li><li>
Compliance and Regulations: Ensure projects follow all rules, including federal regulations and sponsor guidelines, institutional policies, audit readiness (keep records in case of review)</li><li>
Grant Lifecycle Oversight: confirm accurate set up of grant accounts, track deadlines (reports, renewals, closeouts) and handle modifications (budget changes and extensions)</li><li>
Reporting and Closeout: submit final financial reports, ensure funds are properly spent and reported, close the account according to sponsor requirements.</li><li>
Prepares individual financial faculty reports on sponsored projects in the school as needed.</li><li>
Participates in contract closeout processes and audits inquiries.</li><li>
Participates in the coordination of events related to sponsored projects.</li><li>
Performs special projects and assignments as requested but the Dean.</li></ul><p></p><div><div><div><div><div><div><p>
The ideal candidate will have experience managing NIH grants, be proficient in Microsoft Office (Excel, Word, PowerPoint), and demonstrate strong attention to detail, financial literacy, organization and time management, as well as effective communication and problem-solving skills.</p></div></div></div></div></div></div><p>
The hourly range for this position is $35-$36.94. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate&rsquo;s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations</p><p></p><p>
Benefits include a competitive salary, a rich array of USC benefits including healthcare (including dental and vision), 403(b), tuition reimbursement, national holidays, paid vacation, and more. This is a full-time salaried position that will require substantial commitment and flexibility.</p><p></p><p>
If you are interested and would like to be considered for this position, please submit your complete application. Include a cover letter and resume.</p><p></p><p>
Thank you for your interest!</p><br>
<p></p>
Minimum Education: Bachelor's degree Combined experience/education as substitute for minimum education Minimum Experience: 1 Year Minimum Field of Expertise: A Bachelor&rsquo;s Degree or equivalent combination of education and experience with broad knowledge of relevant research computer software, e.g.: Microsoft Access, Word, Excel, PowerPoint; Outlook, SPSS, Visio, and SunGard. Experience in creating and analyzing statistical reports. Must be able to utilize computer technology to access data, maintain records and generate reports. Proven oral and written communication skills to interact with other employees.
<div><b>Job ID</b> REQ20173954 <b>Posted Date</b> 04/11/2026</div></div><p></p>

Assistant Research Adminstrator

B. Riley

<b>BRC Group Holdings, Inc. (Nasdaq:</b> RILY) is a diversified holding company, including financial services, telecom, and retail, and investments in equity, debt and venture capital. Our core financial services platform provides small cap and middle market companies customized end-to-end solutions at every stage of the enterprise life cycle. Our banking business offers comprehensive services in capital markets, sales, trading, research, merchant banking, M&A, and restructuring. Our wealth management business offers wealth management and financial planning services including brokerage, investment management, insurance, and tax preparation. Our telecom businesses provide consumer and business services including traditional, mobile and cloud phone, internet and data, security, and email. Our retail businesses provide mobile computing accessories and home furnishings. BRCGH deploys its capital inside and outside its core financial services platform to generate shareholder value through opportunistic investments.
<br>This is a rare opportunity for a highly motivated early-career professional to work directly for an executive of a leading middle-market investment bank. This is not a traditional entry-level role. You will start in a predominantly administrative capacity — but with a front-row seat to the deals, relationships, and decisions moving through the office of an executive. As you grow into the business, the role will grow with you, evolving from support-oriented work into increasingly technical and substantive responsibilities. For the right person, this is an unparalleled mentorship opportunity and an accelerated path into the world of investment banking. The expected base salary for this position is $65K - $70K annually with eligibility for discretionary bonus.
<br>The role begins with a strong administrative foundation, and as you learn the business, your responsibilities will grow increasingly technical and substantive. As an AI-focused firm, proficiency with Claude and other AI tools is a core expectation of this role.
<br>Duties of this position include, but are not limited to, the following:
<br><ul>
<li>Accompany the Chairman & Co-CEO throughout the business day, capturing meeting notes and action items</li>
<li>Manage and organize priorities, communications, and follow-through on outstanding items</li>
<li>Draft correspondence, briefing materials, and summaries</li>
<li>Coordinate logistics for internal and external meetings, calls, and travel</li>
<li>Conduct research and provide background preparation ahead of meetings and engagements</li>
<li>Assist with special projects across the firm</li>
<li>Act as a reliable, discreet, and proactive extension</li>
<li>Provide strategic feedback and observations directly as you develop familiarity with the business, clients, and firm operations</li>
</ul>
<b>Education, Experience and Skills Required:</b><br>
<ul>
<li>Bachelor's degree required</li>
<li>0–3 years of professional experience; recent graduates are strongly encouraged to apply</li>
<li>Exceptional organizational skills and meticulous attention to detail</li>
<li>Outstanding written and verbal communication skills</li>
<li>High degree of discretion and professionalism — the ability to handle sensitive information with maturity and sound judgment</li>
<li>Proactive, self-starting work style; anticipates needs rather than waiting to be directed</li>
<li>Ability to thrive in a fast-paced, unstructured environment and pivot quickly</li>
<li>Strong interpersonal skills and executive presence</li>
<li>Genuine curiosity about finance, capital markets, and the investment banking business</li>
<li>Genuinely eager to learn — hungry for knowledge, driven to grow, and excited by the opportunity to build a career from the ground up</li>
<li>Ability to multitask, prioritize, and perform under pressure amid tight deadlines; can effectively manage competing demands with a strong sense of urgency and responsiveness</li>
<li>Thrives in a fast-paced, entrepreneurial, high-performance work environment</li>
<li>Proficiency in Microsoft Office suite required</li>
<li>Proficiency with Claude and other AI tools required; candidates who are not yet proficient must demonstrate the ability and drive to get there fast.</li>
</ul>
BRC Group Holdings, Inc. employees enjoy competitive salaries, access to our 401(k) profit sharing retirement plan and our other benefits including paid holidays, vacation, and sick leave, voluntary group medical, dental, and vision insurance, and company paid life and disability coverage.

Associate, Office of the Chairman & Co-CEO

Metropolitan Industries

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k)</li>
<li>Bonus based on performance</li>
<li>Competitive salary</li>
<li>Opportunity for advancement</li>
</ul></div><div><div><b>Position Summary</b></div>
<div>We are seeking a <b>Accounting Administrative Assistant</b> to join our team! The Accounting Administrative Assistant provides documentation, filing, and reporting support to the Accounting Manager and Accounting Clerk. This role ensures accounting records are organized, complete, and audit-ready, while assisting with preparation of draft financial reports and monthly close documentation. The ideal candidate has experience working in customer service, is extremely organized, and can maintain the highest level of confidentiality.</div>
<div></div>
<div><b>Key Responsibilities</b></div>
<ul><li>Maintain organized digital and physical accounting files</li>
<li>File and index:<ul>
<li> Vendor invoices</li>
<li> Bank statements</li>
<li> Insurance policies</li>
<li> Property tax bills</li>
<li> Loan and lender statements</li>
</ul></li><li>Assist in preparing draft reports, including:<ul>
<li>Expense summaries</li>
<li>AR and AP aging reports</li>
<li>CAM backup schedules</li>
</ul></li><li>Assist with preparation of monthly rent billing packages.</li>
<li>Organize documentation for monthly close</li>
<li>Assemble documents for audits, lenders, and ownership requests</li>
<li>Track reporting deadlines and missing documentation</li>
<li>Support onboarding of new properties from a documentation standpoint</li>
</ul><div><b>Qualifications</b></div>
<ul><li>3+ years of administrative or accounting support experience preferred</li>
<li>Strong organizational and documentation skills</li>
<li>Experience supporting accounting or finance teams a plus</li>
<li>Real estate or property management experience preferred but not required</li>
<li>Proficiency with Microsoft Office, OneDrive, DropBox and cloud-based file systems</li>
<li>High attention to detail and confidentiality</li>
</ul><div><b>Location</b></div>
<div>This is an <b>on-site position</b> located in <b>Downtown Los Angeles</b>.<br>
Candidates must be able to reliably commute to DTLA.</div></div></div>

Accounting Administrative Assistant

MAD Events & Advertising

<p><b>Position Overview</b></p><p>MAD Events is seeking a <b>Front Office Assistant</b> to support daily office operations and administrative functions at our Los Angeles office.</p><p><b>Key Responsibilities</b></p><ul><li>Greet visitors and clients professionally</li><li>Answer incoming calls and manage emails</li><li>Schedule appointments and maintain calendars</li><li>Perform data entry and maintain office records</li><li>Support internal office coordination</li><li>Maintain office supply inventory</li><li>Assist leadership with administrative tasks</li></ul><p><b>Qualifications</b></p><ul><li>High school diploma or equivalent required</li><li>Strong organizational and communication skills</li><li>Professional demeanor</li><li>Ability to multitask in a fast-paced office setting</li><li>Reliable and punctual</li><li>Authorized to work in the United States</li></ul><p><b>What We Offer</b></p><ul><li>Weekly pay</li><li>Paid training</li><li>Stable office schedule</li><li>Professional development opportunities</li><li>Advancement into administrative leadership roles</li></ul><p>Pay: $24.89 - $29.97 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Front Office Assistant

UCLA Health

<div><div><b>Description</b><p></p><p>
This staff personnel reports to the Sleep Lab Manager and Supervisor to provide clerical and administrative assistant support to the UCLA Sleep Disorders Center DME business. Duties include: working in a fast-paced environment with frequent interruptions; answering a large volume of daily telephone calls; triaging and scheduling patient appointments including in some cases completing triage forms and faxing to doctors to complete the referral form; taking telephone messages from patients for the technologist and manager to call back; obtaining benefit and eligibility information and authorizations from insurance companies; performing billing procedures for patient visits; answering questions about the lab; providing parking directions; ordering office supplies on EMPAC for approval by the supervisor; coordinating with DME Technologist to update patient and staff materials. Assume overall clerical and administrative assistant responsibility for day-to-day coordination of the Sleep Disorders Center DME. The incumbent will coordinate efforts with Manager and Supervisor, DME Technologist, and other Sleep Center staff to ensure smooth operation of Sleep Center DME. Assist with cross-covering administrative assistants and providing other administrative support to the department as requested or as needed.</p>
<p>
This person works under the direct supervision of the Manager and Supervisor, and will work closely with the DME Technologist and will perform tasks necessary to the day-to-day administration of the Sleep Lab DME. The incumbent will coordinate efforts for day-to-day functioning with the DME Technologist of the UCLA Sleep Lab DME. Work independently and as team member to ensure smooth functioning of Sleep Lab DME and ensure that work is prioritized so that tasks are completed.</p></div><div><b>
Qualifications</b><p></p><ul>
<li>
Skill in setting priorities and organizing workload, information, and people in such a way that accurately reflects the relative importance of job responsibilities in order to complete work in a timely manner accounting for deadlines, completing projects and a heavy workload.</li>
<li>Ability to work independently to follow through on assignments and projects without supervision. Ability to work with frequent interruptions and changing priorities.</li>
<li>Skill in analyzing information, problems, situations, and procedures to a) define the problem or objective, b) identify problem solving possibilities, c) determine the best course of action, and d) implement as necessary. Ability to take action when answers to a problem are not readily available.</li>
<li>Ability to establish and maintain cooperative working relationships with colleagues, faculty, staff, and patients.</li>
<li>Ability to draft original business correspondence (e.g., memos and letters) and edit materials using correct grammar, punctuation, spelling, and format without any notes or guidelines for reference.</li>
<li>Excellent oral communication skills to transmit and obtain information using appropriate vocabulary and grammar, including the ability to handle incoming telephone calls effectively, triage patient problems to appropriate physicians, and provide information about programs and services.</li>
<li>Skill in using a variety of Microsoft programs (e.g., Word, Excel) to update materials, reports, and documentation.</li>
<li>Ability to process all aspects of reports (typing/transcribing, proofing/editing, uploading, distribution, and filing).</li>
<li>Ability to schedule appointments accurately following established policies and procedures and to complete pre-processing activities in a timely and accurate manner (e.g., providing information, confirming appointments, processing referrals and authorizations).</li>
<li>Ability to perform clerical functions related to scheduling, triaging, reporting, and billing and to coordinate with staff.</li>
<li>Skills in using computer systems for email, scheduling, report transcription and retrieval, and data entry/registration.</li>
<li>Ability to instruct and train administrative personnel in job duties following standard policies and procedures.</li>
<li>Experience working with Durable Medical Equipment (DME) and related processes preferred.</li></ul></div></div>

Administrative Assistant III - Sleep Lab

Rowin Insurance

<div><p>We are seeking a highly organized and dependable <b>Client Financial Executive Assistant</b> to support our financial services team with client coordination and administrative operations. This role is ideal for individuals looking to gain experience in financial services while working in a flexible, remote environment.</p><p></p><p><br>
You will play a key role in ensuring smooth day-to-day support for client-related financial processes.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><br>
<p></p><ul><li>
Assist with client financial documentation and basic reporting</li><li>
Maintain and organize client records with accuracy and confidentiality</li><li>
Support financial executives with administrative and coordination tasks</li><li>
Handle data entry, document processing, and online submissions</li><li>
Communicate professionally with internal teams and, when needed, clients</li><li>
Ensure timely completion of assigned projects and tasks</li></ul><div><h3 class="jobSectionHeader"><b>
Qualifications</b></h3><ul><li>
Strong attention to detail and organizational skills</li><li>
Professional communication (written and verbal)</li><li>
Basic proficiency with computers, online tools, and data entry</li><li>
Ability to manage time effectively in a remote setting</li><li>
Prior administrative, finance, or customer support experience is a plus (not required)</li></ul><div><h3 class="jobSectionHeader"><b>
Compensation &amp; Benefits</b></h3><ul><li>
Competitive project-based compensation</li><li>
Performance-based bonuses and growth incentives</li><li>
Flexible remote work environment</li><li>
Opportunity to gain experience in financial services and client management</li><li>
Potential for long-term collaboration and advancement</li></ul><div><h3 class="jobSectionHeader"><b>
Work Environment</b></h3><p>
This is a fully remote opportunity open to candidates across the United States. You will have the flexibility to manage your own schedule while meeting project deadlines.</p></div></div></div></div>

Client Financial Executive Assistant (Remote)

cheryl Younger, artist

<p><b>Overview</b><br/>Join a vibrant and creative environment as an Administrative Assistant supporting a talented artist photographer. This dynamic role offers the opportunity to be the backbone of daily operations, ensuring smooth workflows. You'll manage essential administrative tasks, and provide vital support to help bring artistic visions to life. If you thrive in a fast-paced setting and possess excellent organizational skills, this position is your chance to contribute to a thriving creative enterprise while honing your professional skills. (AI generated)</p><p><b>Duties for this position will include as defined by Artist Employer:</b></p><ul><li>Organize and archive photos and paper files. Trouble shoot computer issues if needed. Maintain and coordinate hard drives and archives, and update website as it develops.</li><li>Research Skills will be helpful for locating data in historic sources.</li><li><b>At this point, we are creating a couple of books, Photoshop, Indesign and any experience with book Publishing and marketing will prove helpful.</b></li><li><b>Excellent organizational skills with the ability to prioritize tasks efficiently in a busy environment</b></li><li>This position offers an opportunity to be part of a creative team that values dedication, organization, and vibrant energy. Your skills will define you role. If you're motivated by supporting artistic endeavors through meticulous administration and, we invite you to apply!</li></ul><p>Pay: $20.00 - $25.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant for a Artist Photographer

Explore 102+ Administrative assistant brokerage administrator in Los Angeles this May. Find roles across top companies and apply now to boost your career.