assistant research adminstrator

University of Southern California

<div>Job ID REQ20173954 Category Research and Clinical Support</div>
 <div>The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the &ldquo;Trojan Family,&rdquo; which is comprised of the faculty, students, and staff that make the university what it is. 
 
The USC Leonard Davis School of Gerontology is seeking an Assistant Research Administrator with strong leadership, organizational, and interpersonal skills to join its team! The Assistant Research Administrator assists in the preparation of routine proposals within the parameters of sponsored and non-sponsored research guidelines. Assists in the development, preparation, and finalization of project budgets. Serves as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments. Collaborates with the Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards, if applicable. Reviews and understands the terms and conditions of sponsored projects administered. Initiates expenditures. Downloads and monitors reports supporting project status. Participates in the contract closeout process and audits inquiries. Coordinates and organizes events related to sponsored projects. Participates in and contributes to process improvements and group projects. This position reports to the Associate Research Administrator-Post Award and will work on campus at UPC.
Responsibilities:<ul><li>
Assists in the preparation of routine proposals for submission to sponsoring agencies.</li><li>
Assists with the document preparation, budget and compliance review, and the proposal approval process in the electronic proposal system.</li><li>
Assists in the development, preparation, and finalization of project budgets.</li><li>
Participates in the communication between principal investigators, collaborating researchers, department of Contracts and Grants, Sponsored Projects Accounting and other USC departments relevant for accurate research administration.</li><li>
Supports the collaboration with Sponsored Project Accounting to ensure awards are set up properly, including cost-sharing accounts and advance funding requests.</li><li>
Reviews and understands the terms and conditions of sponsored projects and supports efforts to ensure compliance with all policies, procedures and USC/funder regulations.</li><li>
Maintains up-to-date knowledge and comprehension of USC financial and research administration systems such as Workday, Cayuse, KC, TARA, and Cognos Business Intelligence.</li><li>
Initiates expenditures as requested by faculty or staff, creates requisitions in the USC procurement system, sets up new suppliers/vendors and independent contractors funded by grant accounts.</li><li>
Processes reimbursements for faculty, staff, independent contractors and guest speakers.</li><li>
Financial Management: monitor budgets and expenses, ensure spending follows NIH compliance guidelines, handle payroll allocations for researchers on grants</li><li>
Compliance and Regulations: Ensure projects follow all rules, including federal regulations and sponsor guidelines, institutional policies, audit readiness (keep records in case of review)</li><li>
Grant Lifecycle Oversight: confirm accurate set up of grant accounts, track deadlines (reports, renewals, closeouts) and handle modifications (budget changes and extensions)</li><li>
Reporting and Closeout: submit final financial reports, ensure funds are properly spent and reported, close the account according to sponsor requirements.</li><li>
Prepares individual financial faculty reports on sponsored projects in the school as needed.</li><li>
Participates in contract closeout processes and audits inquiries.</li><li>
Participates in the coordination of events related to sponsored projects.</li><li>
Performs special projects and assignments as requested but the Dean.</li></ul><div><div><div><div><div><div>
The ideal candidate will have experience managing NIH grants, be proficient in Microsoft Office (Excel, Word, PowerPoint), and demonstrate strong attention to detail, financial literacy, organization and time management, as well as effective communication and problem-solving skills.</div></div></div></div></div></div>
The hourly range for this position is $35-$36.94. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate&rsquo;s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations
Benefits include a competitive salary, a rich array of USC benefits including healthcare (including dental and vision), 403(b), tuition reimbursement, national holidays, paid vacation, and more. This is a full-time salaried position that will require substantial commitment and flexibility.
If you are interested and would like to be considered for this position, please submit your complete application. Include a cover letter and resume.
Thank you for your interest! 

Minimum Education: Bachelor's degree Combined experience/education as substitute for minimum education Minimum Experience: 1 Year Minimum Field of Expertise: A Bachelor&rsquo;s Degree or equivalent combination of education and experience with broad knowledge of relevant research computer software, e.g.: Microsoft Access, Word, Excel, PowerPoint; Outlook, SPSS, Visio, and SunGard. Experience in creating and analyzing statistical reports. Must be able to utilize computer technology to access data, maintain records and generate reports. Proven oral and written communication skills to interact with other employees.
<div>Job ID REQ20173954 Posted Date 04/11/2026</div></div>

Assistant Research Adminstrator

Medix™

<div>
 
 
 
 Clinical Research Assistant
 
 
 
 
 
 
 
 
 Must Haves:
 
 Must have experience as a Clinical Research Assistant, and experience with Oncology
 
 
 
 Hours:
 
 40 hours per week, Monday-Friday, onsite, normal business hours. Need someone flexible to come in earlier or stay later for patient needs.
 
 
 
 Contract Duration:
 
 Permanent position
 
 
 
 Benefits:
 
 Medical, Dental, Vision, time off, paid holidays off, bonus, 401k, growth opportunities, etc.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 The Research Assistant I is an essential team member in the conduct and execution of clinical research studies. The Research Assistant is to assist under direct supervision of the Site Director or Clinical Research Coordinator (CRC) in clinic supporting activities and perform duties and procedures related to the start-up, conduct and close-out phases of clinical research protocols. Under direct supervision and direction, to help obtain clean, objective, and accurate data within provided timelines while following applicable federal regulations, medical ethics, Good Clinical Practices (GCPs), Institutional Review Board (IRB) requirements, and in compliance with specific sponsor protocol requirements. All responsibilities should be completed in accordance with the companies Mission Statement and Employee Manual.
 
 
 
 
 
 
 Required Skills
 
 
 
 
 
 <ul>
 <li>
 
 Education:
 
 Associate in Science degree or adequate experience within the field of clinical research to compensate. Bachelor's degree preferred.
 </li>
 <li>
 
 Experience:
 
 Preferably a
 
 
 minimum of 1-3+ years&rsquo; experience within the field of clinical research or biological research. Must have experience with Oncology.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 <ul>
 <li>
 Exceptional knowledge of clinical research methods.
 </li>
 <li>
 Demonstrates core values &amp; all skills set required.
 </li>
 <li>
 Demonstrated ability to collaborate and align with all research department teams.
 </li>
 <li>
 Excellent oral and written communication skills.
 </li>
 <li>
 Excellent computer skills to include Office365 products.
 </li>
 <li>
 Is moral and ethical in decision-making and during interaction with patients, sponsor and IRB representatives, physicians and staff at satellite clinics, and other employees.
 </li>
 <li>
 Must be professional, have a strong work ethic, be motivated to identify tasks that need to be completed and to strive for accuracy and quality when completing assignments.
 </li>
 <li>
 ECG, phlebotomy skills, and any other technical skills related to the completion of a study visit as required by the protocol.
 </li>
 <li>
 Must be able to adapt and take on additional tasks as requested.
 </li>
 <li>
 Assists with key initiatives/process improvements in the department.
 </li>
 <li>
 Assists with training company new hires.
 </li>
 <li>
 Completes at least 80% of goals annually.
 </li>
 </ul>
 
 
 
 
 
 
 
 Apply Today!
 
</div>

Clinical Research Assistant - 251480

UCLA Health

<div><div>Description
The Assistant Clinical Research Coordinator will be part of a centralized clinical research team that conducts clinical trials and registries across multiple pediatric sub-specialties. Under the direction of the Clinical Research Supervisor, this position will assist team members with tasks such as data entry, query resolution, document management, and specimen handling. They will support the team in planning and organizing necessary tasks to ensure adherence to the study protocol and applicable regulations. The Assistant CRC must be able to adapt to changing priorities and work flexible hours to accommodate research deadlines. Travel to other locations may be required. This position is primarily on-site at the UCLA Westwood campus.
This is a limited position that may convert to career.
Salary Range: $29.28 - $47.10 Hourly 
</div><div>Qualifications
Required:<ul>
</ul><ul><li>Ability to work efficiently and complete tasks with thoroughness and accuracy.</li><li>
Strong verbal and written communication skills along with strong interpersonal skills to effectively establish rapport, and build relationships.</li><li>
Strong organizational capabilities.</li><li>
Skills sufficient to solve problems and identify solutions.</li><li>
Ability to adapt to changing job demands and priorities; work flexible hours to accommodate research deadlines.</li><li>
Ability to respond to situations in an appropriate and professional manner.</li><li>
Ability to concentrate and focus in a work environment that contains distracting stimuli and competing deadlines.</li><li>
Ability to be flexible in handling work delegated by more than one individual.</li><li>
Typing and computer skill/ability including word-processing, use of spreadsheets, email, data entry.</li><li>
Ability to navigate numerous software programs and applications.</li><li>
Ability to handle confidential material information with judgement and discretion.</li><li>
Skill in coordinating information transfer among multiple constituents.</li></ul>
Preferred:<ul>
<li>Experience in a Health Care Setting.</li></ul></div></div>

Assistant Clinical Research Coordinator - Pediatrics

Cedars-Sinai

<div>
 
 Job Description
 
 
 
 
 Grow your career at Cedars-Sinai!
 
 
 
 The Angeles Clinic &amp; Research Institute has established an international reputation for developing new cancer therapies, providing the best in experimental and traditional treatments, and expertly guiding and training the next generation of clinicians. Our board-certified fellowship-trained medical oncologists, surgeons, immunotherapists, pathologists, and dermatologists work closely together to advance cancer care. We are committed to bringing innovative therapeutic options to all our patients with cancer.
 
 
 
 Join our team and contribute to groundbreaking research.
 
 
 
 This position functions as a Clinical Research Coordinator providing support for clinical research protocols for the department. The Clinical Research Coordinator will assist the Research Department with all aspects of clinical research. This individual will interact with principal investigators, subjects, clinic and research staff, laboratory staff, medical professionals, pharmaceutical staff, and Sponsor representatives to successfully implement research protocols, in compliance with all regulatory requirements.
 
 
 
 Primary Duties &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Perform accurate processing of research laboratory specimens while demonstrating a moderate degree of proficiency and understanding of research protocol and laboratory procedures, including centrifuging, aliquoting, storing, and shipping of specimens.
 </li>
 <li>
 Monitor deliveries from sponsor, including inventory of kits, unpacking, and storing of supplies, and using kits and supplies appropriately for specimen collection, processing, storage, and shipping, as mandated by sponsor. Maintain electronic record of supplies.
 </li>
 <li>
 Responsible for administrative functions of research studies, including scheduling of patients for research visits, procedures and labs and completion and maintenance of consent forms, case report forms, SAE&rsquo;s and source documents.
 </li>
 <li>
 Facilitates screening and recruitment of potential patients for protocol eligibility, presenting non-medical trial concepts and details to the patients, and supporting the informed consent process.
 </li>
 <li>
 Coordinates logistical aspects of clinical research projects to achieve project objectives, including project planning, projecting resource requirements, and developing systems to ensure protocol compliance and patient safety.
 </li>
 <li>
 Responsible for accurate and timely data collection, documentation, entry and reporting, including timely response to sponsor queries.
 </li>
 <li>
 Schedules and participates in monitoring and auditing activities to ensure compliance, including implementing any corrective actions.
 </li>
 <li>
 Responsible for compiling and reporting on each study including information related to protocol activity, accrual data, workload, and other research information; present this information at regular research staff meetings.
 </li>
 <li>
 Works closely with investigators and regulatory staff or directly with Institutional Review Board (IRB) to submit adverse events, serious adverse events, protocol deviations, and Safety Letters in accordance with local and federal guidelines.
 </li>
 <li>
 Acts as a liaison with pharmaceutical company representatives or other project funding organizations to monitor and update project progress.
 </li>
 <li>
 Provides assistance with research finance billing, including identifying and classifying routine care vs. research related care.
 </li>
 <li>
 Attends meetings and conferences related to research activities, including research staff meetings. Participates in planning, workshops, evaluation meetings, and seminars, educational or administrative meetings as necessary or requested.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Educational Requirements:
 
 
 
 <ul>
 <li>
 High School Diploma or GED required.
 </li>
 <li>
 Associate degree or college coursework in a related field (e.g., Life Sciences, Health Sciences, or similar) preferred.
 
 
 </li>
 </ul>
 
 Licenses/Certification:
 
 
 
 <ul>
 <li>
 Current Certified Phlebotomy Technician I (CPT I) license issued by the State of California required. (Please note your license number in your resume and application)
 </li>
 <li>
 Current Basic Life Support (BLS) certification from the American Heart Association or American Red Cross required. (Certification must be valid for at least 60 days beyond anticipated start date)
 
 
 </li>
 </ul>
 
 Experience:
 
 
 
 <ul>
 <li>
 Minimum of six (6) months of healthcare-related or clinical research experience required.
 </li>
 <li>
 Phlebotomy and/or laboratory assistant experience with demonstrated proficiency in applicable job responsibilities.
 </li>
 <li>
 One (1) year of experience as a Clinical Research Coordinator, Clinical Research Associate, or Clinical Research Assistant preferred.
 </li>
 <li>
 This role is designed to be 100% onsite, giving you the opportunity to collaborate closely with your team and immerse yourself in the energy of our workplace. Please note that hybrid or remote work options are NOT available for this position at this time.
 
 
 </li>
 </ul>
 #Jobs-Indeed
 
 
</div>

Clinical Research Coordinator I, Laboratory + CPT - The Angeles Clinic & Research Institute

M3 USA

<div>
 
 Company Description
 
 
 
 M3 Wake Research is an integrated network of premier investigational sites meeting the clinical research needs of global biopharmaceutical, biotechnology, medical device, pharmaceutical and clinical research organizations (CROs). With close to 30 owned and managed research sites across the country, M3 Wake Research is one of the largest independent, multi-site clinical research companies in the US. M3 Wake Research continues to grow through acquisitions and uncompromising commitment to careful planning and execution in accordance with regulatory compliance.
 
 
 Conducting studies since 1984, M3 Wake Research owns a proprietary patient database of potential clinical trial participants across the US. As of today, our board-certified physicians have completed more than 7,000+ successful clinical trials, while consistently exceeding sponsor expectations for integrity, timeliness, subject enrollment, human protection, and expeditious delivery of accurate evaluable data.
 
 
 We are looking for a
 
 Sub-Investigator
 
 to join our growing team. This position is a part-time onsite role at our
 
 Encino, CA
 
 site.
 
 
 
 Job Description
 
 
 
 The Nurse Practitioner/Physician Assistant (Sub-Investigator) plays a key role in maintaining the integrity and quality of clinical trials by ensuring compliance with federal, state, and local regulations, IRB requirements, and OMRC policies. In collaboration with the Principal Investigator (PI) or Medical Director, this position is responsible for accurately performing study visit procedures and collecting patient data in accordance with study protocols, while safeguarding the health, safety, and well-being of research participants. The NP/PA Sub-Investigator may also support select studies in a limited capacity as a Study Coordinator.
 
 
 
 Essential Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Reviews, comprehends, and adheres to assigned study protocol.
 </li>
 <li>
 Assists trial Investigators in screening and review of potential study participants' eligibility.
 </li>
 <li>
 Conducts subject visits.
 </li>
 <li>
 Maintains case report forms, patient charts and documentation.
 </li>
 <li>
 Ensures that all clinical activities are carried out in accordance with established research protocol and standards in compliance with all applicable laws, regulations, policies, and procedural requirements.
 </li>
 <li>
 Collects and enters data as necessary.
 </li>
 <li>
 Reviews lab results, imaging reports, and other study-specific reports.
 </li>
 <li>
 Completes required protocol training
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Requirements:
 
 
 
 <ul>
 <li>
 Master&rsquo;s Degree required
 </li>
 <li>
 Licensed Nurse Practitioner/Physician Assistant
 </li>
 <li>
 At least 2 years of clinical research or sub-investigator experience strongly preferred
 </li>
 <li>
 Phlebotomy training required
 </li>
 <li>
 IV and infusion experience required
 </li>
 <li>
 Pediatrics experience preferred
 </li>
 <li>
 Sound knowledge of FDA regulations, ICH-Good Clinical Practices (GCP) and ISOs
 </li>
 <li>
 Solid teamwork, organizational, interpersonal, attention to detail, and problem-solving skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Ability to multi-task, work under time constraints, work independently and cooperatively with interdisciplinary teams
 </li>
 <li>
 Strong computer skills in appropriate software and related company clinical systems is required
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Candidates with a minimum of 1 year experience performing psychometric rating scales in a clinical setting or for clinical trials
 </li>
 <li>
 Current or previous certifications to rate the following scales: MMSE, RBANS, GDS-15, QoL-AD, A-IADL-Q-SV, SCID-5-CT, MINI, LSAS, HAM-A/D, C-SSRS, MADRS, MGH-ATRQ, ISI, CGI, HDRS-17, PANSS, YMRS, ADAS-Cog, CDR
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 About M3:
 
 
 
 M3 USA is at the forefront of healthcare innovation, offering digital solutions across healthcare, life sciences, pharmaceuticals, and more. Since our inception in 2000, we&rsquo;ve seen remarkable growth, fueled by our mission to utilize the internet for a healthier world and more efficient healthcare systems.
 
 
 Our success is anchored in our trusted digital platforms that engage physician communities globally, facilitating impactful medical education, precise job placement, and insightful market research. M3 USA prides itself on a dynamic and innovative work environment where every team member contributes to global health advancements.
 
 
 Joining M3 USA means being part of a dedicated team striving to make a significant difference in healthcare. We provide a unique opportunity for you to be at the cutting edge of healthcare innovation, shaping the future in a meaningful career. Embrace the chance to drive change with M3 USA.
 
 
 
 Benefits
 
 
 
 A career opportunity with M3 Wake Research offers competitive wages of $50/hr - $70/hr for this role.
 
 
 <ul>
 <li>
 M3 reserves the right to change this job description to meet the business needs of the organization
 
 
 </li>
 </ul>
</div>

Nurse Practitioner or Physician Assistant (Sub Investigator) - Part-time

<div><div>Description
The Department of Medicine, Division of Gastroenterology is seeking to hire an Assistant Clinical Research Coordinator to support the successful execution of clinical research studies and trials. In this role, you will work closely with the Clinical Research Coordinator and Senior Clinical Research Coordinator to keep studies running smoothly, on schedule, and in full compliance with protocols and regulations.
You will assist with day‑to‑day study operations, help organize and prioritize project tasks, and ensure key activities are completed accurately and on time. Your work will directly support study planning, regulatory adherence, and overall trial management&mdash;making you an essential part of the research team.
This position is ideal for someone detail‑oriented, proactive, and eager to grow in clinical research while contributing to studies that advance patient care and medical knowledge.
Hourly range: $29.28-$47.10</div><div>
Qualifications
Required:<ul><li>
Ability to work efficiently and complete tasks with thoroughness and accuracy</li><li>
Strong verbal and written communication skills along with strong interpersonal skills to effectively establish rapport, and build relationships.</li><li>
Strong organizational capabilities.</li><li>
Skills sufficient to solve problems and identify solutions</li><li>
Ability to adapt to changing job demands and priorities; work flexible hours to accommodate research deadlines.</li><li>
Ability to respond to situations in an appropriate and professional manner.</li><li>
Ability to concentrate and focus in a work environment that contains distracting stimuli and competing deadlines.</li><li>
Ability to be flexible in handling work delegated by more than one individual.</li><li>
Typing and computer skill/ability including word-processing, use of spreadsheets, email, data entry.</li><li>
Ability to navigate numerous software programs and applications.</li><li>
Ability to handle confidential material information with judgement and discretion.</li><li>
Skill in coordinating information transfer among multiple constituents.</li></ul>
Preferred:<div><ul><li>
Experience in a Health Care Setting</li></ul></div></div></div>

Assistant Clinical Research Coordinator

Bloom Talent

<div>
 
 Venture firm focused on early-stage, growth-oriented investments, and founded by a well-known tech entrepreneur, is looking for an Executive Assistant. This is an exciting opportunity to join a tight-knit, small team focused on doing meaningful work. In this role, you&rsquo;ll support the Founder, own calendar and scheduling management, travel coordination, communication follow-up and management, coordination with the family office, light personal support, and some firm operations support. Someone who works well independently, takes pride in providing high-quality work with a do-whatever-it-takes mentality. This is a hybrid role, ideally someone based in the Santa Barbara/Ventura area or LA who is able to meet with the Founder a few days/week. 140-170K+ DOE
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage a complex calendar for the Founder &amp; CEO, including scheduling internal and external meetings across shifting priorities, resolving conflicts proactively, and keeping the Founder's days running cleanly.
 </li>
 <li>
 Coordinate domestic and international travel logistics, including research, booking, and itinerary management for both commercial and private travel.
 </li>
 <li>
 Monitor communications, assist with follow-ups, and proactively flag action items to help ensure timely execution.
 </li>
 <li>
 Partner with external stakeholders, advisors, and service providers to coordinate time-sensitive or high-priority matters.
 </li>
 <li>
 Support light operational and administrative coordination across a small team, helping keep projects, meetings, and priorities organized.
 </li>
 <li>
 Provide light coordination support as needed, including handling personal logistics, reservations, research, and ad hoc requests.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 3+ years of previous experience as an Executive Assistant supporting a senior executive, founder, or principal in a fast-paced, high-expectation environment.
 </li>
 <li>
 Background in venture capital, private investment, family office, or similarly high-touch environments is strongly preferred.
 </li>
 <li>
 Highly polished, service-oriented, and proactive, with strong judgment and a white-glove approach to support.
 </li>
 <li>
 Comfortable handling both professional and personal responsibilities with discretion, flexibility, and a solutions-oriented mindset.
 </li>
 <li>
 Team-player, adaptable, and willing to take ownership of a wide range of tasks, including those that may fall outside a traditional executive assistant scope.
 </li>
 <li>
 Comfortable operating in an environment where priorities may shift quickly, and the line between personal and professional support may be fluid.
 </li>
 <li>
 Thrives in a remote, independent work environment and is highly responsive across email, Slack, text, and other communication channels.
 </li>
 </ul>
 
 
</div>

Executive Assistant to Founder at Early-stage Boutique VC

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