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Glocap Business Professionals, Administrative, Operations

<div>
 <p>
  Our client, a prominent midtown Finance firm with a focus on Life Sciences, is looking for a Team Administrative Assistant to provide administrative support to its investment team. The ideal candidate will be organized, proactive and collaborative.
 </p>
 <p>
  <br/>
 </p>
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  <br/>
 </p>
 <p>
  <strong>
   Job Details
  </strong>
 </p>
 <p>
  COMPANY: Investment Management
 </p>
 <p>
  POSITION: Administrative Assistant
 </p>
 <p>
  LOCATION: Midtown, New York
 </p>
 <p>
  HYBRID: 3 days in the office and 2 days WFH
 </p>
 <p>
  HOURS: 8:30am-5:30pm with flexibility to work after hours as required
 </p>
 <p>
  COMPENSATION: $110k-$135k DOE + Discretionary Bonus + Overtime + Great Benefits
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <p>
  Enable the success of our investment team by providing critical administrative support, including:
 </p>
 <ul>
  <li>
   Calendar &amp; conference management
  </li>
  <li>
   Travel &amp; expenses
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  <li>
   Data management
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
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 <p>
  <strong>
   Requirements
  </strong>
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   Must have 2-5 years of experience preferably out of Finance/Consulting/Legal
  </li>
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   Ability to work independently and as a team member
  </li>
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   Exemplary time management skills and the ability to identify and anticipate needs
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   Detail-oriented self-starter with the ability to handle and prioritize multiple tasks
  </li>
 </ul>
</div>


Administrative Assistant

The Doe Fund

<div><div><div><div><div><div><div><div><div><div><div><p><b>Let&rsquo;s Connect!</b></p><p>
Are you ready to embark on a new career endeavor?</p><p>
Join The Doe Fund on our mission to break the cycles of homelessness, addiction, and recidivism. Our flagship Ready, Willing &amp; Able (RWA) program provides paid transitional work experience, transitional housing, advanced occupational training, and comprehensive supportive services to individuals experiencing homelessness. The Doe Fund is also one of New York City&rsquo;s largest nonprofit developers of permanent, affordable, and supportive housing, with more than 1,900 units in operation or pre-development. The Doe Fund has an annual operating budget of $80 million and a full-time staff of nearly 500, a significant portion of whom are graduates of our programs.</p><p>
We are currently seeking an Part-Time Administrative Assistant for The Doe Fund's Harlem Shelter Facility.</p><p>
The Administrative Assistant will be responsible for the clerical and administrative duties at the residence. The successful candidate will have good communication, organizational, and computer skills, along with an understanding of working with special needs populations.
</p><p><b>We offer a competitive salary and a comprehensive benefits package, including medical and dental coverage, paid retirement plan participation, paid sick, personal, and vacation time, paid holidays, discounted gym memberships, and more.</b></p><p></p><div><b><br>
Key Responsibilities:</b></div><ul><li>
Meet and greet visitors and direct them to the appropriate staff</li><li>
Provide coverage of the reception area and ensure proper customer service and efficient communication between the tenants, visitors, and staff</li><li>
Provide general administrative and clerical support, including mailing, scanning, faxing, and copying for the staff</li><li>
Monitor and order office supplies</li><li>
Submit and track work orders through an internal ticketing system</li><li>
Develop and distribute a monthly calendar of events</li><li>
Assist with the planning and execution of special events</li><li>
Work closely with other departments at The Doe Fund as it relates to specific tasks</li><li>
Perform other duties as assigned</li></ul><div><b>
The Ideal Candidate:</b></div><ul><li>
High School Diploma or GED</li><li>
Computer proficiency (i.e., email and Microsoft Office-based programs)</li><li>
Must be personable and have excellent communication skills</li><li>
Superior organizational skills and dedication to completing projects promptly</li></ul><div></div><p><b><br>
Interested?</b></p><p>
Submit your application for review.</p><p>
Before you go, we want to assure you that we are committed to building a diverse and inclusive workplace reflective of individuals who share our mission and who want to join us in working on the cutting-edge of important social issues.</p><p>
We are an equal opportunity employer, and we highly encourage applications from candidates regardless of race, color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran or reservist status, or any other category protected by federal, state, or local law.</p></div></div></div></div></div></div></div></div></div></div><br>
Monday - Thursday 8am to 1pm</div>

White Alley LLC

<p>Looking for a full time Administrative Assistant to work in small office of a real estate company.</p><p>On site (not remote) 40 hrs/week, M-F. Either 9 -5 or 10-6 (to be determined)</p><p>Must know WORD, EXCEL; and QuickBooks is helpful.</p><p>Must be mature, patient and professional.</p><p>Answer phones, AR/AP, working with leases, amendments, tenants, tenant security adjustments, filing &amp; scanning, emails, etc.</p><p>Pay: $22.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Davis + Gilbert LLP

<p>Davis+Gilbert LLP, a strategically focused, full-service law firm of more than 140 lawyers would like to hire a fulltime Administrative Assistant.</p><p><b>Essential Job Functions </b></p><ul><li>Open new matters and time entry in carpe diem</li><li>Prepare and process expense reports</li><li>Maintain project files and keep all matters updated and current</li><li>Perform research and support activities to assist attorneys</li><li>Use PowerPoint, MS Word, Excel, Table of Contents/Table of Authorities and other programs in preparation of correspondence, documents and/or presentations; efficiently creates charts, graphs, tables, and text slides; responsible for formatting consistency and accuracy on time-sensitive, high-profile documents</li><li>Use discretion and judgment when screening visitors and telephone calls, schedules appointments and travel, organizes workload to meet established priorities</li><li>Administrative duties including creating and preparing routine materials, proofreading, verifying, and editing all materials for extreme accuracy and clarity</li><li>Coordinate client billing process - send bills out to clients, act as first contact between client and billing department</li><li>Creating, revising, comparing, converting and cleaning up legal documents, adhering to Firm styles and guidelines</li><li>Ability to work with complex document markups, redlining, Track Changes and instructions in a timely manner</li></ul><p><b>Minimum Qualifications </b></p><ul><li>Bachelors Degree required</li><li>Excellent computer skills and software aptitude, including advanced knowledge of Microsoft Office 2024 (Word, Excel, PowerPoint, Outlook), PDF Converter Enterprise</li><li>Outstanding organizational, interpersonal, and administrative skills</li><li>Excellent attention to detail with the ability to multi-task</li><li>Excellent telephone, writing, and proofreading skills</li><li>Must be self-motivated and able to meet deadlines under pressure</li><li>Must have the ability to work as part of a team, as well as to work independently</li><li>Must be willing to work overtime as needed</li></ul><p>Job Type: Full-time</p><p>Pay: $55,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Wilson Elser

<div>
 <p>
  <strong>
   Wilson Elser
  </strong>
  is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal&rsquo;s survey of the nation&rsquo;s largest law firms.&nbsp;
 </p>
 <p>
  Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.&nbsp; If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our
  <strong>
   Administrative Assistant
  </strong>
  position.
 </p>
 <p>
  <strong>
   <em>
    This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.&nbsp;&nbsp;
   </em>
  </strong>
 </p>
 <p>
  <strong>
   <u>
    The Position
   </u>
  </strong>
 </p>
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  Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.&nbsp;
 </p>
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  <strong>
   <u>
    Key Responsibilities
   </u>
  </strong>
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  <li>
   Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information
  </li>
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   Collaborates on projects focused on client interfacing, document management, data entry, and data management
  </li>
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   Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management
  </li>
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   Provides clerical or administrative legal services support as requested
  </li>
 </ul>
 <p>
  <strong>
   <u>
    Qualifications
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s Degree or equivalent professional experience
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   Minimum of 1-2 years of experience in a law firm setting
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   Familiarity with Document Management Systems
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   Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
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   Experience with data entry or data management
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   Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus
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   Familiarity with web-based collaborative tools and work management software a plus
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   Experience with team messaging and instant messaging platforms a plus
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   Experience with email and calendar management, meeting coordination, and direct client interaction
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   Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines
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   Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
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   Excellent written, verbal and interpersonal communication skills
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   Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
  </li>
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   Demonstrated professionalism in all client and internal communication
  </li>
 </ul>
 <p>
  A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances.&nbsp; This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.&nbsp;
 </p>
 <p>
  Salary Range: : $60,000 USD - $70,000 USD
 </p>
 <p>
  <strong>
   Why Should You Apply?&nbsp;
  </strong>
 </p>
 <ul>
  <li>
   <em>
    <strong>
     Benefits:
    </strong>
    &nbsp;Outstanding benefits package, including 401k match and generous PTO plan
   </em>
  </li>
  <li>
   <em>
    <strong>
     Career Growth:
    </strong>
    &nbsp;Ample opportunities for professional development and advancement
   </em>
  </li>
  <li>
   <em>
    <strong>
     Employee Perks:
    </strong>
    &nbsp;Access to corporate discount plans and other benefits
   </em>
  </li>
 </ul>
 <em>
  Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.
 </em>
 <em>
  Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.&nbsp; It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.&nbsp;
 </em>
 <em>
  Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.&nbsp; You may review our Accessibility Policy here.
 </em>
 <em>
  California Residents may review our CCPA notice for applicants and employees here.
 </em>
 #ZR
</div>


Robert Half

<div>
 We are looking for an Administrative Assistant to join our team on a contract basis in New York, New York. This position is fully onsite and offers a dynamic opportunity to contribute to the success of our catering sales operations. The ideal candidate will possess strong organizational skills and an interest in event planning processes.
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 Responsibilities:
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 &bull; Provide administrative support to the catering sales team, ensuring smooth day-to-day operations.
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 &bull; Handle inbound calls professionally and direct them to the appropriate departments.
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 &bull; Perform accurate and efficient data entry to maintain organized records.
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 &bull; Assist with receptionist duties, including greeting visitors and managing inquiries.
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 &bull; Collaborate with team members to support event planning and execution processes.
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 &bull; Ensure timely communication and coordination between departments.
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 &bull; Maintain a high level of attention to detail in all administrative tasks.
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 &bull; Support the preparation and organization of materials for meetings and presentations.
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 &bull; At least 2 years of experience in administrative assistance or a similar role.
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 &bull; Proficiency in handling inbound calls and managing office communications.
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 &bull; Strong skills in data entry with a focus on accuracy.
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 &bull; Familiarity with receptionist duties, including front desk operations.
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 &bull; Ability to work efficiently within a team to support sales and event planning.
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 &bull; Excellent organizational skills and attention to detail.
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 &bull; Interest in event planning and understanding event workflows.
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 &bull; Availability to work fully onsite in New York, New York.
 <br/>
 TalentMatch
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  &reg;
 </sup>
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 <p>
  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 </p>
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 <p>
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 </p>
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 <p>
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 </p>
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 <p>
  &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 </p>
</div>


Tishman Speyer

<div><div>Administrative Assistant</div><div></div><div>
Tishman Speyer creates vibrant destinations and dynamic environments that inspire innovation and connected communities. As a diversified developer, operator, and investment manager of top-tier real estate in 33 markets across the globe, our business choices are driven by the belief that real estate should unlock human potential. Tishman Speyer&rsquo;s diversified portfolio spans market rate and affordable residential communities, premier office properties and retail spaces, industrial facilities, and mixed-use campuses. We create state-of-the-art life science centers through our Breakthrough Properties joint venture, and foster innovation through our strategic proptech investments. By combining global perspective with local expertise, and a personalized approach, we are able to anticipate our customers&rsquo; evolving needs. We were the first real estate company to introduce asset-wide amenity services through our ZO platform, and the first traditional real estate company to create its own flexible space and coworking brand, Studio.</div><div>
Since our founding in 1978, Tishman Speyer has acquired, developed, and operated 522 properties, totaling 218 million square feet, with a combined value of over $129 billion (U.S.). Tishman Speyer currently has approximately $68 billion in assets under management, including iconic properties such as Rockefeller Center in New York City, The Springs in Shanghai, TaunusTurm in Frankfurt, and Mission Rock in San Francisco.</div><div></div><div>
Summary of the Position:</div><div>
The Receptionist / Administrative Assistant is a hybrid position that blends primary front desk coverage with administrative support for the 600 Fifth Avenue office, supporting Rainbow Room, Top of the Rock (TOR), Rock Center Venues (RCV), Rink Operations, and IT Operations.</div><div><br>
In addition, this role provides Executive Assistant (EA) support to (General Manager, Rainbow Room &amp; RCV) and (General Manager, Rock Integrated Hospitality). Representing approximately 5%&ndash;10% of the overall time allocation.</div><div></div><div>
The position ensures seamless front‑of‑house operations, comprehensive administrative support, and consistent employee‑engagement execution across multiple departments.</div><div></div><div>
Key Responsibilities:</div><div>
FRONT DESK &amp; RECEPTION</div><ul><li>
Serve as the primary receptionist for 600 Fifth Avenue, maintaining a professional, welcoming presence in a high‑volume open‑lobby environment.</li><li>
Manage guest, vendor, and delivery traffic while balancing administrative responsibilities.</li><li>
Ensure all guests, visitors, and interview candidates are welcomed, offered water/coffee, and directed to the appropriate team.</li></ul><div></div><div>
EXECUTIVE ASSISTANT SUPPORT (General Managers)</div><ul><li>
Schedule and manage appointments, calendars, and meetings</li><li>
Follow up on administrative tasks, including uploading invoices into Basware for approval.</li><li>
Coordinate walkthroughs, safety meetings, and operational meetings related to Rainbow Room and RCV.</li><li>
Manage meeting logistics, agendas, room setup, and follow‑ups.</li></ul><div></div><div>
OFFICE FACILITIES MANAGEMENT &ndash; 600 Fifth Avenue</div><ul><li>
Maintain inventory and ordering of all office supplies for the 600 Fifth Avenue office.</li><li>
Partner with TS Office Services to manage pantry items (coffee, snacks, dry goods) and budget alignment.</li><li>
Coordinate repairs of office equipment (microwaves, refrigerators, printers, copiers) in consultation with General Manager to ensure budget adherence.</li><li>
Work with TS Office Services and TS CS (Cleaning Services) to ensure office cleanliness and organization.</li><li>
Schedule quarterly deep cleanings and carpet shampooing for the office floor.</li><li>
Oversee care, replacement, and servicing of live plants in coordination with TS Gardening and TS Office Services.</li></ul><div></div><div>
ADMINISTRATIVE SUPPORT &ndash; RAINBOW ROOM</div><ul><li>
Provide direct administrative support to Rainbow Room leadership.</li><li>
Schedule interviews and coordinate candidate logistics.</li><li>
Order office supplies and maintain inventory for Rainbow Room teams.</li></ul><div></div><div>
EMPLOYEE ENGAGEMENT &amp; RECOGNITION &ndash; RAINBOW ROOM</div><ul><li>
Oversee and maintain the annual employee recognition and engagement calendar.</li><li>
Coordinate birthday celebrations, flyers, tracking, and logistics.</li><li>
Organize departmental celebrations, recognition moments, and team events.</li><li>
Manage service awards and tenure recognition processes.</li><li>
Support planning for the annual holiday party.</li><li>
Manage gift card ordering, tracking, and distribution for recognition programs.</li><li>
Coordinate team lunches and catering orders.</li><li>
Create and distribute employee announcements.</li><li>
Maintain employee bulletin boards.</li><li>
Track recognition‑related expenses and submit purchase requests.</li><li>
Obtain vendor quotes for engagement and recognition initiatives.</li></ul><div></div><div>
CROSS‑DEPARTMENTAL SUPPORT</div><div>
IT OPERATIONS</div><ul><li>
Provide administrative support to IT Operations.</li><li>
Support Building Technology initiatives by coordinating logistics, tracking progress, and reporting on portfolio‑wide projects.</li></ul><div>
ROCK CENTER VENUES (RCV)</div><ul><li>
Provide administrative and EA‑related support in coordination with leadership.</li></ul><div></div><div>
TOP OF THE ROCK (TOR)</div><ul><li>
Assist with administrative tasks and departmental coordination.</li></ul><div>
RINK OPERATIONS</div><ul><li>
Provide administrative support for seasonal or ongoing rink operations needs.</li></ul><div></div><div>
General Support Across Departments</div><ul><li>
Provide scheduling assistance to Rink, IT, GMS, and other leadership as needed.</li><li>
Ensure guests and internal visitors are welcomed and supported with facility access and refreshments.</li></ul><div>
FACILITIES &amp; R&amp;M / CAPEX COORDINATION</div><ul><li>
Work closely with FOH Coordinator to schedule R&amp;M and CAPEX vendors with TS Client Services.</li><li>
Ensure all related appointments are communicated to leadership and properly tracked.</li></ul><div></div><div>
Skills &amp; Qualifications:</div><ul><li>
Minimum 2 years of administrative or reception experience.</li><li>
Excellent organizational, multitasking, and customer service skills.</li><li>
Strong verbal and written communication abilities.</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>
High attention to detail, confidentiality, and discretion.</li><li>
Bilingual (Spanish) preferred.</li></ul><div></div><div>
The base compensation range for this role is $70,000- $75,000. This role is also eligible for a discretionary annual bonus, as well as access to our comprehensive medical, dental, and vision insurance, life and disability insurance, 401(k) plan (with matching contributions), wellness benefits and all other benefits afforded to full-time Tishman Speyer employees.</div><div></div><div>
This base range reflects a number of factors including, but not limited to, relevant experience, skill sets, and/or licensure required of an individual in this particular role. The base range is also specific to members of Tishman Speyer&rsquo;s New York team, as we&rsquo;ve considered factors specific to this geography.</div><div></div><div>
Tishman Speyer is deeply committed to creating and maintaining a diverse workforce which promotes different views and perspectives. We expect our leaders and employees alike to champion diversity and inclusion practices. Tishman Speyer has several employee affinity and interest groups that provide employees opportunities to develop professional relationships across the business and identify opportunities for development and advancement.</div><div>
We are proud to be an Equal Opportunity Employer and treat all applicants for employment equally based upon job-related qualifications and without regards to race, color, age, sex, sexual orientation, gender identity, gender expression, marital status, military or veteran status, national origin, disability, religion, or any other characteristics protected by law.</div><div></div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><br>
</div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><div></div><div><i>
Tishman Speyer is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, national origin, sexual orientation, gender identity or expression, disability, protected veteran status or military status, or any other category protected under applicable law. Tishman Speyer is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.</i></div><div></div><div><div><div><div><div><div><div><div><div><div><i><br>
</i></div></div></div></div></div></div></div></div></div></div><div></div><div><i>
Disability Assistance</i><i> - Tishman Speyer is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company&rsquo;s career webpage as a result of your disability. You may request reasonable accommodations by sending an email to </i><i>RecruitingAccommodations@tishmanspeyer.com</i></div></div>

Explore 365+ Administrative assistant in New York this March. Find roles across top companies and apply now to boost your career.

365 administrative assistant jobs In New York

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant