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administrative assistant

ECHO Islamabad Office

<div><div><div><div>Posted date</div> <div>3rd July, 2026</div> <div>Last date to apply</div> <div>17th July, 2026</div>
</div> 
<div><div>Country</div> <div>Pakistan</div> <div>Locations</div> <div>Islamabad</div>
</div> 
<div><div>Category</div> <div>Logistics
</div></div> 
<div><div>Type</div> <div>Full Time</div> <div>Position</div> <div>1</div></div></div></div><div></div>
 <div><div><div><div><div><div>EUROPEAN COMMISSION

DIRECTORATE-GENERAL FOR EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID OPERATIONS - ECHO 
ECHO Office &ndash; Islamabad, Pakistan</div></div></div> 
</div>
</div> 
VACANCY ANNOUNCEMENT FOR THE POST OF ADMINISTRATIVE LOGISTICS AND FINANCE ASSISTANT (Group III)

ECHO ISLAMABAD OFFICE

The European Commission&rsquo;s Directorate General for European Civil Protection and Humanitarian Aid Operations (DG ECHO) funds relief operations for victims of natural disasters and conflicts outside the European Union (EU). For humanitarian aid, the Commission works with about 200 operational partners, including United Nations agencies, the Red Cross/Crescent movement and non-governmental organizations (NGOs). Aid is channelled impartially, straight to victims, regardless of their race, ethnic group, religion, gender, age, nationality or political affiliation. 
ECHO announces the national position for Administrative Logistics and Finance Assistant for its office based in Islamabad. This position is open to nationals and other residents of Pakistan with valid work and residence permits. 
DG ECHO applies a policy of equal opportunities. Our recruitment policy is based on respect of diversity, and on maintaining the gender balance. Our human resources management provides for balance between professional and private life, and support for training and developments opportunities. Based on the above and with a view to ensure the gender balance within the team, female candidates are encouraged to apply. 
We welcome applications from all suitably qualified persons. 
JOB DESCRIPTION

The jobholder is responsible for procurement, provision of equipment and logistics support to DG ECHO Office and for ensuring the smooth running of the Office maintenance. Moreover, the jobholder plans and executes office administrative and financial tasks.

The jobholder commits to strict confidentiality. 
JOB REQUIREMENTS

Education:
<ul>
<li>First level university degree in a relevant field or equivalent professional experience.
</li>
</ul>Knowledge and Experience:
<ul>
<li>Minimum 5 years of relevant work experience at national or international level in administration, procurement, logistics, finance.
</li>
<li>Knowledge of working processes (purchase orders, preparation of contracts for services and goods, tendering, protocol, treasury, budget and accountancy).
</li>
<li>Knowledge in accounting. Previous experience in a Governmental or other International Organisation is an advantage.
</li>
<li>Driving experience including a good knowledge of the country/region.
</li>
<li>Proven knowledge of car maintenance.
</li>
<li>Good communication skills.
</li>
<li>Capacity to work under pressure in a multitasking position.
</li>
<li>Ability to work in a multicultural environment.
</li>
<li>Good experience in the usage of computers and office software packages (MS Word, Excel, etc.).
</li>
</ul>Languages:
<ul>
<li>Fluency in English (oral &amp; writing);
</li>
<li>An excellent knowledge of Urdu (verbal &amp; writing)
</li>
</ul>HOW TO APPLY

Applications MUST comprise of:
<ul>
<li>cover letter (setting out the candidate&rsquo;s motivation and suitability)
</li>
<li>a detailed CV (preferably Europass format). The Standard format can be downloaded from the web page of https://echo.gestmax.eu/14343/29/administrative-logistics-and-finance-assistant-islamabad/en_US
</li>
<li>Academic and relevant employment certificates certified true copy by the applicant.
</li>
<li>References (including contact details of the HR department and the supervisor) that can be consulted by DG ECHO. At least one of the references must include a recent employer.
</li>
<li>A copy of the valid work and residence permit to live and work in Pakistan (in case of non-Pakistani).
</li>
</ul>Applications should be uploaded athttps://echo.gestmax.eu/14343/29/administrative-logistics-and-finance-assistant-islamabad/en_US until 17/07/2026at 23:00hrs (local time).

Candidates MUST abstain from contacting the ECHO Islamabad Country office for information on the selection process or for any other purpose. Any form of canvassing, soliciting, or influencing will be treated as grounds for disqualification.

Only the short-listed candidates will be contacted. They will have to bring with them the original or certified copies of all the supporting documents (work certificates, diplomas, etc.) during the interview stage.

THE EMPLOYMENT CONTRACT

The contract is initially for one year with possibility of renewal subject to a successful completion a 3-month probationary period and following a positive annual evaluation.

As an indication, the monthly basic salary is on average approximately PKR 240,552 which corresponds to five years of the minimum required experience and will be adapted according to the exact duration of relevant professional experience supported by a work certificate. Besides the basic salary, the employee will receive disability / retirement allowance, a 13th basic monthly salary, transportation allowance, as well as a medical coverage. (The salary is subject to local taxes).

The Code of conduct applicable to national staff employed by DG ECHO can be found via the following link: Code of conduct - ARES(2018)1322744.&rdquo;

&ldquo;Any processing of your personal data will be done in accordance with the applicable EU legislation (Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data).&rdquo; 
The privacy statement can be found on ECHO website.

http://ec.europa.eu/echo/system/files/2024-12/privacy statement.pdf</div>
 <div>Apply By:

 HOW TO APPLY
Applications MUST comprise of: 
<ul>
<li>
cover letter (setting out the candidate&rsquo;s motivation and suitability)</li> 
<li>
a detailed CV (preferably Europass format). The Standard format can be downloaded from the web page of https://echo.gestmax.eu/14343/29/administrative-logistics-and-finance-assistant-islamabad/en_US</li> 
<li>
Academic and relevant employment certificates certified true copy by the applicant.</li> 
<li>
References (including contact details of the HR department and the supervisor) that can be consulted by DG ECHO. At least one of the references must include a recent employer.</li> 
<li>
A copy of the valid work and residence permit to live and work in Pakistan (in case of non-Pakistani).</li> 
</ul>
Applications should be uploaded at https://echo.gestmax.eu/14343/29/administrative-logistics-and-finance-assistant-islamabad/en_US until 17/07/2026at 23:00hrs (local time).</div>

ADMINISTRATIVE LOGISTICS AND FINANCE ASSISTANT

RENOVPK

RENOVE INTERIORS is a full-service interior and architecture design firm dedicated to crafting beautiful, functional, and sustainable environments that inspire and delight. From concept to completion, our team combines creativity, innovation, and technical expertise to bring our clients' visions to life.We are seeking a versatile, proactive, and organized Office Assistant to join our team on a full-time, on-site basis at our office in the I-10/3 Industrial Area, Islamabad. This role is the backbone of our daily operations, perfect for someone who thrives in a dynamic environment and loves wearing multiple hats.Key Responsibilities<ul><li>HR Support: Assist with basic recruitment (scheduling interviews, posting ads), managing employee attendance/records, onboarding new team members, and maintaining a positive office culture.</li><li>Accounts &amp; Administration: Handle day-to-day petty cash, track office expenses, assist with invoicing, coordinate with our accountant, and manage general office supplies and utilities.</li><li>Client Coordination: Act as the first point of contact for clients via phone and email. Schedule consultations, share project updates, and ensure a smooth, professional communication flow.</li><li>Business Development Support: Assist the management team in preparing project proposals, following up on leads, managing social media inquiries, and organizing marketing materials.</li></ul>Qualifications &amp; Skills<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Commerce, HR, or a related field.</li><li>Experience: 1&ndash;3 years of experience in an administrative, office assistant, or coordinator role (experience in a small business or design firm is a plus).</li><li>Communication: Excellent written and verbal communication skills (English and Urdu) with a professional demeanor.</li><li>Tech Savvy: Proficiency in MS Office (Word, Excel, PowerPoint) and basic familiarity with social media platforms or basic accounting tools.</li><li>Attributes: Strong multitasking abilities, highly organized, detail-oriented, and a problem-solving mindset.</li></ul>Pay: Rs40,000.00 - Rs55,000.00 per monthWork Location: In person

Office Coordinator (female)

ALWASAY INTERIOR

Job DescriptionRENOVE INTERIORS is a full-service interior and architecture design firm dedicated to crafting beautiful, functional, and sustainable environments that inspire and delight. From concept to completion, our team combines creativity, innovation, and technical expertise to bring our clients' visions to life.We are seeking a versatile, proactive, and organized Office Assistant to join our team on a full-time, on-site basis at our office in the I-10/3 Industrial Area, Islamabad. This role is the backbone of our daily operations, perfect for someone who thrives in a dynamic environment and loves wearing multiple hats.Key Responsibilities<ul><li>HR Support: Assist with basic recruitment (scheduling interviews, posting ads), managing employee attendance/records, onboarding new team members, and maintaining a positive office culture.</li><li>Accounts &amp; Administration: Handle day-to-day petty cash, track office expenses, assist with invoicing, coordinate with our accountant, and manage general office supplies and utilities.</li><li>Client Coordination: Act as the first point of contact for clients via phone and email. Schedule consultations, share project updates, and ensure a smooth, professional communication flow.</li><li>Business Development Support: Assist the management team in preparing project proposals, following up on leads, managing social media inquiries, and organizing marketing materials.</li></ul>Qualifications &amp; Skills<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Commerce, HR, or a related field.</li><li>Experience: 1&ndash;3 years of experience in an administrative, office assistant, or coordinator role (experience in a small business or design firm is a plus).</li><li>Communication: Excellent written and verbal communication skills (English and Urdu) with a professional demeanor.</li><li>Tech Savvy: Proficiency in MS Office (Word, Excel, PowerPoint) and basic familiarity with social media platforms or basic accounting tools.</li><li>Attributes: Strong multitasking abilities, highly organized, detail-oriented, and a problem-solving mindset.</li></ul>Pay: Rs45,000.00 - Rs55,000.00 per monthWork Location: In person

Office Assistant (Female)

Renove Interiors

Job DescriptionRENOVE INTERIORS is a full-service interior and architecture design firm dedicated to crafting beautiful, functional, and sustainable environments that inspire and delight. From concept to completion, our team combines creativity, innovation, and technical expertise to bring our clients' visions to life.We are seeking a versatile, proactive, and organized Office Assistant to join our team on a full-time, on-site basis at our office in the I-10/3 Industrial Area, Islamabad. This role is the backbone of our daily operations, perfect for someone who thrives in a dynamic environment and loves wearing multiple hats.Key Responsibilities<ul><li>HR Support: Assist with basic recruitment (scheduling interviews, posting ads), managing employee attendance/records, onboarding new team members, and maintaining a positive office culture.</li><li>Accounts &amp; Administration: Handle day-to-day petty cash, track office expenses, assist with invoicing, coordinate with our accountant, and manage general office supplies and utilities.</li><li>Client Coordination: Act as the first point of contact for clients via phone and email. Schedule consultations, share project updates, and ensure a smooth, professional communication flow.</li><li>Business Development Support: Assist the management team in preparing project proposals, following up on leads, managing social media inquiries, and organizing marketing materials.</li></ul>Qualifications &amp; Skills<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Commerce, HR, or a related field.</li><li>Experience: 1&ndash;3 years of experience in an administrative, office assistant, or coordinator role (experience in a small business or design firm is a plus).</li><li>Communication: Excellent written and verbal communication skills (English and Urdu) with a professional demeanor.</li><li>Tech Savvy: Proficiency in MS Office (Word, Excel, PowerPoint) and basic familiarity with social media platforms or basic accounting tools.</li><li>Attributes: Strong multitasking abilities, highly organized, detail-oriented, and a problem-solving mindset.</li></ul>Pay: Rs45,000.00 - Rs55,000.00 per monthWork Location: In person

Office Assistant ( Female)

ProtoCall Outsource Pvt Ltd.

We are seeking a highly organized and detail oriented Contracts &amp; Operations Coordinator to join our team.The ideal candidate will be responsible for managing contracts, coordinating staff and drivers, maintaining records, and handling day-to-day administrative operations.~Working Hours:Monday to Friday: 10:00 AM &ndash; 10:00 PM. Alternate Saturdays. Sundays Off.~Salary:PKR 80,000 &ndash; 100,000 per month + Performance Based Bonuses~Key Responsibilities:Manage and process contracts accurately and efficiently. Handle and respond to emails professionally. Arrange and manage driver cover schedules. Coordinate staff onboarding and maintain employee records. Ensure all vehicle and staff information is kept up to date. Maintain and organize documentation using SharePoint and OneDrive. Prepare and update reports, spreadsheets, and records. Support operational and administrative activities as required.~Requirements:-Excellent written and spoken English -Strong email communication skills. -Experience in contract administration or a similar role. -Ability to manage driver cover arrangements and staff onboarding. -Proficiency in Microsoft Excel, Word, SharePoint, and OneDrive. -Strong organizational skills and attention to detail. -Ability to multitask and work independently in a fast-paced environment.If you are a proactive and dependable professional with strong administrative and coordination skills, we would love to hear from you.share Resume on the following number: +44 7888 871142Pay: From Rs80,000.00 per monthWork Location: In person

Contracts & Operations Coordinator

Bigzone FZ LLC

Job Title: HR Trainee Assistant (Hybrid)Location: Islamabad/Rawalpindi, Pakistan (Hybrid: 2 Days On-Site / 4 Days Remote) Job Type: 6-Month Trainee Contract (Transitioning to Regular Employee based on performance)Compensation: Month 1 Unpaid Training &rarr; Months 2 to 6 Paid at PKR 41,000 / monthAbout the RoleWe are seeking a highly motivated, tech-savvy candidate for the position of HR Trainee Assistant. This hybrid role offers maximum flexibility, requiring only two days of physical office attendance per week, with the remaining three days spent working productively from home.To ensure mutual fit and provide a comprehensive introduction to our systems, the position begins with a 1-month unpaid initial training phase. Because this first month focuses entirely on baseline software orientation, it is structured to minimize your commuting expenses. Upon successful completion of this initial month, you will transition into the paid 5-month trainee track with ongoing hybrid flexibility.Key ResponsibilitiesMonth 1: Initial Training Phase (Unpaid / Flexible-Remote)<ul><li>Virtual Orientation: Complete internal training modules covering core company policies, HR compliance, and basic operational protocols.</li><li>Basic Sourcing: Learn to filter incoming resumes on regional career networks and Indeed Pakistan.</li><li>Data Integration: Assist with updating and auditing basic employee profile fields in our internal HR databases and spreadsheets.</li></ul>Months 2&ndash;6: Core Operational Support (Paid / 2 Days Office Split)<ul><li>Recruitment Coordination: Take ownership of scheduling phone screenings, setting up virtual panel interviews, and issuing applicant updates.</li><li>Onboarding &amp; Paperwork: Coordinate with new hires to collect necessary documentation, verify credentials, and manage onboarding checklists.</li><li>Time &amp; Attendance Tracking: Monitor monthly digital attendance logs, leave balances, and overtime reports to directly support the payroll department.</li><li>Employee Liaison: Serve as a regular point of contact for basic internal inquiries, routing complex policy queries to senior HR management.</li></ul>Work Structure &amp; Schedule<ul><li>Hybrid Split: 2 days physical attendance at our regional office / 3 days working from home.</li><li>Month 1 Cost Mitigation: During the unpaid first month, on-site requirements will be limited to 1 day per week to drastically reduce your initial travel costs.</li></ul>Qualifications &amp; Requirements<ul><li>Education: Bachelor's degree (BBA, MBA, BS) in HR, Business Administration, or Psychology.</li><li>Technical Skills: Comfortable using MS Office (especially Excel and Word) and cloud collaboration tools like Zoom or Microsoft Teams.</li><li>Workspace: Must have a reliable internet connection and a personal laptop for remote workdays.</li><li>Soft Skills: Excellent written communication and a strong sense of discretion when managing private employee data.</li></ul>Pay: Rs37,000.00 - Rs41,000.00 per monthWork Location: Hybrid remote in Islamabad

HR Assistant Trainee

Maaksons Engineering Corporation Ltd.

Maaksons Engineering Corporation Ltd. Head Office &ndash; Islamabad (Gulberg Greens)About Us:Maaksons Engineering Corporation Ltd. is one of Pakistan&rsquo;s leading and oldest engineering and construction companies, established in 1951. With decades of excellence in infrastructure, building, and industrial projects, Maaksons continues to deliver high-quality results through professionalism, integrity, and innovation.Position Overview:We are seeking a dynamic and organized HR Executive to support the HR Department in administrative and operational tasks. The ideal candidate will act as a bridge between the HR management and other departments, ensuring smooth coordination, documentation, and execution of HR activities.Key Responsibilities:<ul><li>Manage end-to-end recruitment and onboarding processes, including manpower planning, job posting, candidate screening, interview coordination, preparation of employment documents, and employee orientation.</li><li>Monitor and maintain employee attendance, leave records, overtime data, and workforce information while coordinating with departmental heads and site offices to ensure accuracy.</li><li>Support payroll processing by preparing attendance, deduction, allowance, and overtime data and coordinating with the Finance Department for timely salary disbursement.</li><li>Handle employee relations matters by addressing employee concerns, facilitating grievance resolution, and promoting a positive and productive work environment.</li><li>Coordinate employee performance evaluation processes, maintain appraisal records, and assist in increment, promotion, and confirmation recommendations.</li><li>Maintain accurate employee files, HR databases, contracts, appointment letters, warning notices, and all other HR-related documentation.</li><li>Ensure compliance with company policies, HR procedures, labor laws, and regulatory requirements.</li><li>Organize and coordinate employee training, development programs, and orientation sessions while maintaining training records and assessing training needs.</li><li>Prepare periodic HR reports, workforce statistics, and management summaries related to attendance, recruitment, performance, and employee data.</li><li>Support HR audits, policy implementation, disciplinary proceedings, and other administrative and human resource activities assigned by management.</li><li>Coordinate with department heads and site management to address manpower requirements and workforce planning needs.</li><li>Maintain confidentiality of employee information and sensitive organizational data at all times.</li></ul>Requirements:<ul><li>Bachelor's degree in HR, Business Administration, or a related field.</li><li>2&ndash;4 years of relevant HR experience.</li><li>Knowledge of recruitment, payroll, attendance, and employee relations.</li><li>Familiarity with labor laws and HR policies.</li><li>Proficiency in MS Office and HR software.</li><li>Problem-solving and decision-making skills.</li><li>Ability to maintain confidentiality and professionalism.</li><li>Strong reporting, documentation, and record-keeping skills.</li><li>Ability to work independently and as part of a team.</li><li>Detail-oriented with the ability to work under pressure and meet deadlines.</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Professional working environment</li><li>Opportunities for career growth and learning</li><li>Exposure to large-scale national and international projects</li></ul>Job Type: Full-timePay: Rs55,000.00 - Rs75,000.00 per monthWork Location: In person

HR Executive

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