administration executive Jobs in Islamabad

administration executive

administrative assisstant Jobs in Islamabad

administrative assisstant

executive assistant

it assistant

office assistant

administrative assistant

Red Star Technologies Pvt. Ltd.

We are looking for a highly experienced and proactive Virtual Assistant to provide comprehensive administrative and operational support to our executive team. The ideal candidate will be skilled in managing multiple priorities, optimizing workflows, and delivering strategic support in a fast-paced environment.Key Responsibilities:<ul><li>Manage executive calendars, schedule appointments, and coordinate meetings across multiple time zones</li><li>Handle email correspondence, draft professional communications, and prepare reports</li><li>Conduct research, compile data, and create presentations as required</li><li>Track project timelines, follow up on deliverables, and ensure deadlines are met</li><li>Organize and maintain digital files, documents, and databases</li><li>Coordinate with internal teams, external stakeholders, and clients to ensure smooth operations</li><li>Prepare expense reports, invoices, and assist with basic bookkeeping tasks</li><li>Identify opportunities to improve processes and enhance operational efficiency</li><li>Train and support junior virtual assistants or administrative staff when needed</li><li>Maintain strict confidentiality and handle sensitive information with discretion</li></ul>Qualifications &amp; Skills:<ul><li>3&ndash;4 years of experience as a Virtual Assistant, Executive Assistant, or in a similar senior administrative role</li><li>Strong organizational and time-management skills with excellent attention to detail</li><li>Outstanding written and verbal communication skills in English</li><li>Proficiency in tools such as Google Workspace, Microsoft Office, and project management platforms (e.g., Asana, Trello, ClickUp)</li><li>Ability to work independently, take initiative, and anticipate executive needs</li><li>Strong problem-solving and decision-making capabilities</li><li>High level of professionalism, integrity, and confidentiality</li></ul>Compensation &amp; Benefits:<ul><li>Competitive salary based on experience</li><li>Opportunities for professional growth and development</li><li>Supportive and collaborative work environment</li></ul>Perks &amp; Benefits<ul><li>Competitive salary based on experience</li><li>Employee Security Fund</li><li>Paid leaves and loan facility</li><li>Performance-based bonuses</li><li>Friendly and collaborative work environment</li><li>Opportunities for learning and professional growth</li></ul>Job Type: Full-timePay: Rs100,000.00 - Rs120,000.00 per monthWork Location: In person

Virtual Assistant

Faj IT Solutions

FAJ IT Solutions is seeking a highly organized, proactive, and sensitive Executive Assistant to the CEO to provide high-level administrative and personal support. This role requires close coordination with the CEO and plays a critical part in ensuring smooth daily operations, effective time management, and seamless communication across internal and external stakeholders.The ideal candidate will be detail-oriented, trustworthy, and capable of handling sensitive information while working in a fast-paced executive environment.For more details,Company Name: FAJ IT SolutionsLocation: 3rd Floor, HB Tower, Gulberg Greens Executive Block, IslamabadSend your CV via WhatsApp at +92 341 1410485Key Responsibilities<ul><li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Handle confidential documents, communications, and sensitive information with discretion.</li><li>Prepare reports, presentations, briefs, and meeting agendas as required.</li><li>Coordinate meetings, take minutes, and follow up on action items.</li><li>Assist the CEO with personal and professional administrative tasks.</li><li>Support day-to-day executive operations and ensure deadlines are met.</li><li>Departments to ensure alignment on priorities and timelines.</li><li>Manage emails, correspondence, and documentation on behalf of the CEO when required.</li></ul>Required Knowledge, Skills, and Abilities<ul><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Exceptional organisational, time management, and multitasking skills.</li><li>Strong written and verbal communication skills in English.</li><li>High level of professionalism, confidentiality, and integrity.</li><li>Ability to work independently and adapt to changing priorities.</li><li>Strong interpersonal skills with the ability to coordinate across teams.</li></ul>The Operations Assistant will report to designated PRM staff and provide logistic support and other tasks as assigned. The Assistant shall work in collaboration with other designated operational assistants to provide smooth operational services. The detailed tasks to be performed by the Operation Assistant include, but are not limited to, the following:Regularly update the contact details of personnel in PRM in consultation with all units in PRMOther IT Skills<ul><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Experience using calendar management, email systems, and collaboration tools.</li><li>Ability to prepare professional presentations and reports.</li><li>Familiarity with video conferencing tools (Zoom, Google Meet, Microsoft Teams).</li></ul>Job Types: Full-time, ContractPay: Rs45,000.00 - Rs65,000.00 per monthWork Location: In person

Job for Executive Assistant (Female ) to CEO

eServMD Pvt. Ltd.

We are seeking a highly organized and motivated Virtual Medical Assistant to support healthcare providers in delivering exceptional care to patients. This Onsite role involves assisting with a variety of administrative and operational tasks to streamline healthcare practices and ensure optimal patient care.Key Responsibilities:<ul><li>Administrative Support: Handle appointment scheduling, patient communication, and manage patient records.</li><li>Medical Documentation: Ensure accurate and timely entry of patient data, including medical history, treatment plans, and test results.</li><li>Billing and Coding: Assist with accurate billing, insurance verification, and coding for insurance claims.</li><li>Patient Coordination: Communicate with patients regarding follow-ups, appointment reminders, and medical inquiries.</li><li>Data Management: Organize patient charts and medical records, ensuring compliance with healthcare privacy regulations.</li></ul>Qualifications:<ul><li>Proven experience as a medical assistant or in a healthcare administrative role.</li><li>Familiarity with medical terminology and healthcare software (e.g., EHR/EMR systems).</li><li>Strong attention to detail and excellent organizational skills.</li><li>Good communication skills and ability to manage multiple tasks in a fast-paced environment.</li><li>Knowledge of US healthcare regulations and insurance procedures is a plus.</li></ul>Job Location: Park Road, Islamabad Job Timings: 5 PM to 2 AM (Night Shift - 5 days a week)Job Type: Full-timeTo apply, share your CV with us at hr.dept@eservmd.comJob Type: Full-timeWork Location: In person

Virtual Medical Assistant (US Healthcare)

Recruitment360

Key Responsibilities:&middot; Enter, update, and maintain data in company databases and systems&middot; Verify accuracy of information and correct any discrepancies&middot; Organize and maintain files (digital and physical records)&middot; Assist in preparing reports, spreadsheets, and documents&middot; Handle routine administrative tasks such as emails, filing, and scheduling&middot; Maintain confidentiality of sensitive information&middot; Coordinate with other departments to collect and manage data&middot; Perform general office support duties as assignedRequirements:&middot; Proven experience as a Data Entry Operator, Admin Assistant, or similar role&middot; Proficiency in Microsoft Office (Word, Excel, Outlook)&middot; Fast typing skills with high accuracy&middot; Strong attention to detail and organizational skills&middot; Basic understanding of office equipment (printers, scanners, etc.)&middot; Good communication skills (written and verbal)&middot; Ability to work independently and meet deadlinesEducation &amp; Experience:&middot; Minimum: Intermediate / Bachelor&rsquo;s degree preferred&middot; Fresh to 1 year of experienceSkills:&middot; Time management and multitasking&middot; Data management and record-keeping&middot; Proficiency in Microsoft Excel (formulas, data entry, basic reporting)&middot; Good communication and organizational skillsJob Type: Full-timePay: Rs50,000.00 - Rs60,000.00 per monthWork Location: In person

Admin Assistant- G-8 ISB

Construction Employerz

Job Title: Executive AssistantSeniority Level: Mid LevelEmployment Type: Full-Time (Onsite)Time: 5:00 PM &ndash; 1:00 AM PST (Can vary according to client&rsquo;s time zone)OverviewWe are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will act as the CEO&rsquo;s right hand, providing vital administrative and executive support. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will liaise with top management and employees, ensuring smooth operations and effective communication.Key Responsibilities● Administrative Support:o Manage the CEO&rsquo;s schedule, including arranging travel plans and appointments.o Handle correspondence on behalf of the CEO, including emails, calls, and inquiries.o Screen calls and emails, responding professionally and directing as appropriate.o Prepare presentations, reports, and other essential documents with minimal direction.● Communication and Liaisono Act as a gatekeeper for the CEO, managing access and prioritizing time effectively.o Communicate on behalf of the CEO with stakeholders, project managers, and staff.o Serve as a bridge between the CEO&rsquo;s office and internal departments, maintaining effective communication channels.o Represent the company and the CEO positively, demonstrating excellent follow-up skills and informed decision-making.● Executive Coordinationo Support senior management by scheduling meetings, coordinating agendas, and facilitating cross-departmental collaboration.o Organize complex calendars and schedules, resolving any conflicts.o Provide reminders for meetings and upcoming tasks, ensuring the CEO is well-prepared for all engagements.o Manage and organize the CEO&rsquo;s workflow, including email management and task organization.● HR and Employee Supporto Organize and manage new employee orientation, onboarding, and training programs.o Provide IT support as needed for new hires and ongoing training.o Oversee the training program, including maintaining documentation, scheduling classes, and generating reports.o Explain employee benefits and programs, such as medical insurance and 401K.o Monitor employee performance aspects, such as attendance and sick leave.o Maintain employee records and paperwork with discretion and confidentiality.o Plan and oversee company social and training events.● Operational Supporto Ensure all project sites are supported with necessary supplies and essentials.o Provide administrative support across various departments as needed.o Oversee website workflow management.Qualifications● Bachelor&rsquo;s Degree required.● Minimum of 2 years of experience in a similar role preferred.● Superb written and oral communication skills.● Basic understanding of the construction industry.● Proficiency in Microsoft Outlook, Excel, PowerPoint, and Word.● Proficient in copy, scan, and email.● Strong organizational skills, with the ability to manage multiple tasks efficiently.● Demonstrated competencies in communication, planning, flexibility, customer service, problem-solving, attention to detail, and teamwork.● Ability to maintain high levels of discretion and confidentiality.If you are a resourceful, proactive individual with a passion for supporting executive leadership in a dynamic environment, we encourage you to apply.Work Location: In person

Executive Assistant

We are seeking a highly experienced and proactive Virtual Assistant to provide end-to-end administrative and operational support to our executive team. The ideal candidate will excel at managing competing priorities, improving workflows, and delivering reliable support in a dynamic, fast-paced environment.Key Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and coordinate appointments across multiple time zones</li><li>Handle email correspondence, draft professional communications, and prepare reports</li><li>Conduct online research, analyze information, and develop presentations when required</li><li>Monitor project timelines, follow up on tasks, and ensure timely completion of deliverables</li><li>Maintain organized digital filing systems, records, and databases</li><li>Liaise with internal teams, clients, and external stakeholders to ensure effective coordination</li><li>Prepare expense reports, invoices, and assist with basic financial tracking</li><li>Identify process gaps and recommend improvements to enhance efficiency</li><li>Support or mentor junior administrative staff when required</li><li>Maintain strict confidentiality and handle sensitive information with professionalism</li></ul>Qualifications &amp; Skills:<ul><li>3&ndash;5 years of experience as a Virtual Assistant, Executive Assistant, or in a similar senior administrative role</li><li>Strong organizational and multitasking abilities with high attention to detail</li><li>Excellent written and verbal communication skills in English</li><li>Proficiency in tools such as Google Workspace, Microsoft Office, and project management platforms (Asana, Trello, ClickUp, etc.)</li><li>Ability to work independently and proactively anticipate needs</li><li>Strong analytical, problem-solving, and decision-making skills</li><li>High level of integrity, professionalism, and discretion</li></ul>What We Offer:<ul><li>Competitive salary based on experience</li><li>Growth and learning opportunities</li><li>A collaborative and supportive work environment</li></ul>Job Type: Full-timePay: Rs100,000.00 - Rs120,000.00 per monthWork Location: In person

Decimal Solution

Decimal Solution is a dynamic and growing organization dedicated to providing innovative technology solutions and consulting services. We are looking for a highly organized and detail-oriented HR &amp; Admin Assistant to join our team and ensure the smooth operation of our daily administrative functions and human resources processes.The Role We are seeking a proactive individual who thrives in a dual-function role. You will be the backbone of our office, handling everything from recruitment coordination and employee records to office supply management and document preparation. This role requires a candidate who is exceptionally skilled with Word and Spreadsheets, as you will be using these tools daily to create reports, manage data, and streamline our processes at Decimal Solution.Key ResponsibilitiesHuman Resources:<ul><li>Coordinate the full recruitment cycle for Decimal Solution: post job ads, screen resumes, schedule interviews, and conduct reference checks.</li><li>Manage the onboarding process for new hires, including preparing offer letters, employment contracts, and induction schedules.</li><li>Maintain and update accurate employee records and HR databases (both physical and digital).</li><li>Assist in processing payroll by tracking attendance, leave balances, and overtime.</li><li>Support the performance management process by preparing documentation and tracking review dates.</li></ul>Administration &amp; Office Management:<ul><li>Oversee general office operations, including managing office supplies, equipment maintenance, and vendor relationships.</li><li>Prepare, format, and proofread a wide range of documents, reports, and presentations using Microsoft Word.</li><li>Utilize advanced spreadsheet skills (Excel/Google Sheets) to maintain logs (e.g., asset registers, leave tracking), analyze data, and create clear, organized reports with formulas and pivot tables.</li><li>Handle incoming and outgoing correspondence (mail, emails, phone calls).</li><li>Assist in organizing company meetings, events, and travel arrangements.</li><li>Ensure compliance with company policies and data protection regulations.</li></ul>Qualifications &amp; Requirements<ul><li>Proven experience in an HR, Administrative, or Office Coordinator/Assistant role.</li><li>Must possess advanced skills in Microsoft Word (formatting documents, templates, mail merges) and Spreadsheet software (advanced formulas, pivot tables, data analysis) to create efficient reports and manage company data.</li><li>Strong understanding of HR processes (recruitment, onboarding, leave policies) is highly desirable.</li><li>Excellent organizational skills and the ability to multitask and prioritize in a fast-paced environment.</li><li>High level of integrity and discretion when handling confidential information.</li><li>Strong written and verbal communication skills.</li></ul>For more information, visit our website: www.decimalsolution.comPay: Rs25,000.00 - Rs60,000.00 per monthAbility to commute/relocate:<ul><li>Islamabad I-8/4: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Intermediate (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

HR & Admin Assistant (Full Time, On-site, I-8/4 Islamabad)

Explore 103+ Administrative assistant in Islamabad this May. Find roles across top companies and apply now to boost your career.