administration executive Jobs in Islamabad

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administrative assistant

1 Stop Tech

We&rsquo;re seeking a detail-oriented and proactive Office Administrator / Personal Assistant to provide structured support in managing daily administrative workflows. This role is pivotal in maintaining organizational efficiency, driving calendar management, coordinating reminders, and ensuring seamless day-to-day operations.Key Responsibilities<ul><li>Maintain and manage a dynamic online work calendar</li><li>Track tasks and provide timely reminders</li><li>Handle routine administrative duties with precision</li><li>Draft, format, and manage documents using MS Word &amp; Excel</li><li>Support operational activities as required</li></ul>Role Requirements<ul><li>Proven experience in office administration or personal assistance</li><li>Strong command of MS Office (particularly Word &amp; Excel)</li><li>Excellent organizational, communication, and follow-up skills</li><li>Ability to work independently and uphold confidentiality</li><li>Must be able to work on-site.</li></ul>Job Timing: 6PM to 3AM(This is Not a Remote Based Job)Salary Package &amp; Benefits:The Salary Package is PKR 50,000 to 80,000 per month<ul><li>Monthly Bonus</li><li>Annual Paid Leaves.</li><li>Weekends &amp; US Holidays Off.</li><li>Increment Every 12-Months</li></ul>WhatsApp CV: 0315-2369363Location: Amigo Square, Sector F, DHA 1, Islamabad.Job Type: Full-timePay: Rs50,000.00 - Rs85,000.00 per monthAbility to commute/relocate:<ul><li>Islamabad: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>relevant: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

Female Office Administrator & Personal Assistant for US Based B2B Company

AKY Services Pvt. Ltd

Join P-Tech as a Personal Assistant (Female)Location: Rawalpindi / Islamabad Job Type: Full-Time Salary: Competitive &ndash; Based on ExperienceAbout UsP-Tech is a leading BPO company providing top-quality customer support and sales solutions to international clients. As we continue to expand, we&rsquo;re seeking a Female Personal Assistant to provide executive-level administrative and organizational support to our management team.Role OverviewThe Personal Assistant will handle day-to-day administrative tasks, manage schedules, coordinate meetings, and ensure the smooth execution of office operations. This role is ideal for a professional who is organized, reliable, and proactive, with excellent communication and multitasking abilities.Key Responsibilities<ul><li>Manage and organize the executive&rsquo;s daily calendar, appointments, and meetings.</li><li>Handle correspondence, emails, and phone communications professionally.</li><li>Prepare reports, presentations, and documentation as required.</li><li>Coordinate travel arrangements, events, and office logistics.</li><li>Maintain confidentiality of sensitive information at all times.</li><li>Support management in daily operational and administrative functions.</li></ul>Requirements<ul><li>Matric or Inter also Accepted if qualified</li><li>Minimum 1 years of experience as a Personal Assistant or in a similar administrative role.</li><li>Excellent English communication and writing skills.</li><li>Strong organizational and time management abilities.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Professional, presentable, and able to handle confidential matters responsibly.</li><li>Female candidates only.</li></ul>What We Offer<ul><li>Competitive salary package.</li><li>Opportunity to work closely with senior management.</li><li>Career growth and professional development opportunities.</li><li>Supportive and collaborative work environment.</li></ul>How to ApplyHR Contact: 0333-9739861At P-Tech, we value professionalism, precision, and trust. Join us as a Personal Assistant and become a vital part of our leadership support team.Job Types: Full-time, FresherPay: Rs40,000.00 - Rs50,000.00 per monthEducation:<ul><li>Intermediate (Preferred)</li></ul>Experience:<ul><li>Recruitment: 1 year (Preferred)</li><li>BPO / Call Center: 1 year (Preferred)</li></ul>Work Location: In person

Personal Assistant (Female)

Corporate Panorama

Position: Accountant AdministrationSeniority Level: Mid - LevelEmployment Type: Full-Time Office BasedTime: 5:00 PM &ndash; 1:00 AM PST (Can vary according to client&rsquo;s time zone)Job OverviewWe are seeking a detail-oriented and organized Administrative &amp; Accounting Assistant to support daily office operations, job processing, documentation handling, and accounting functions. The ideal candidate will manage data entry in the CenPoint system, handle billing and payment processing, and assist with customer and project-related paperwork. This role requires strong administrative skills, accuracy, and the ability to work with multiple teams and external platforms along with good communication skills.Key Responsibilities1. System &amp; Job Management (CenPoint &ndash; Main Operating Software)<ul><li>Create and email quotes to customers.</li><li>Convert approved quotes into jobs and enter related work orders.</li><li>Upload and attach required documents (contracts, AIA forms, POs, etc.).</li><li>Modify or delete work orders with necessary approvals.</li><li>Generate invoices and manage billing entries.</li><li>Process payments (credit card / ACH) and apply them correctly.</li><li>Issue credit memos upon approval.</li><li>Freeze/unfreeze customer accounts based on credit status.</li><li>Assist comptroller with payment posting, research, and corrections.</li><li>Email and record credit card authorization forms in the system.</li><li>Send job tickets as needed.</li><li>Support aging reports and follow-up reminders via calls/emails.</li></ul>2. Paperwork &amp; Administrative Tasks<ul><li>Receive and verify waivers; ensure they are signed and returned accurately.</li><li>Attach all paperwork to the correct job in the system.</li><li>Manage contract execution process and send back signed copies to customers.</li><li>Send documents such as Certificates of Insurance and W-9 forms.</li><li>Create &quot;dummy invoices&quot; when required.</li><li>Prepare and route NTOs (Notice to Owner) for approval.</li><li>Assist with AIA Pay Applications.</li><li>Collect and record credit card and ACH payment details from customers.</li></ul>3. External Platform / Website Entries<ul><li>Upload required data and documentation to customer platforms such as:</li><li>Textura</li><li>PlanHub</li><li>Coupa</li><li>GCPay</li><li>And other similar systems</li></ul>Job Type: Full-timeWork Location: In person

Accountant Administration

Health and Jobs

<div>
 
 
 About Us
 
 
 
 At
 
 Health and Jobs
 
 , we&rsquo;re a
 
 fast-growing recruitment company
 
 passionate about connecting exceptional talent with leading organizations across diverse industries.
 
 
 Our mission is simple yet powerful to
 
 bridge the gap between talent and opportunity
 
 , helping businesses build
 
 high-performing teams
 
 while empowering professionals to
 
 achieve their career goals
 
 .
 
 
 
 
 
 We pride ourselves on delivering
 
 tailored workforce solutions
 
 ,
 
 seamless hiring experiences
 
 , and
 
 long-term partnerships
 
 that foster growth and success.
 
 
 We&rsquo;re now seeking a
 
 highly organized, proactive, and resourceful Executive Assistant
 
 to join our team someone who thrives in fast-paced environments, anticipates needs before they arise, and helps our leadership team stay focused on what matters most: growth, strategy, and impact.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support &amp; Calendar Management
 
 
 <ul>
 <li>
 Manage complex executive calendars, ensuring efficient scheduling and time optimisation.
 </li>
 <li>
 Coordinate internal and external meetings, including client calls, project reviews, and company events.
 </li>
 <li>
 Anticipate conflicts, propose smart solutions, and maintain alignment with key business priorities.
 </li>
 </ul>
 
 
 
 
 
 Client Communication &amp; Relationship Management
 
 
 <ul>
 <li>
 Act as a
 
 primary liaison
 
 for clients delivering clear, professional, and timely communication.
 </li>
 <li>
 Oversee
 
 client onboarding
 
 , including account setup, Zoom/Outlook configuration, and software provisioning.
 </li>
 <li>
 Build lasting relationships with clients and partners, ensuring an exceptional experience at every touchpoint.
 </li>
 </ul>
 
 
 
 
 
 Project Coordination &amp; Operational Support
 
 
 <ul>
 <li>
 Support ongoing projects by tracking deliverables, following up on action items, and facilitating communication between teams.
 </li>
 <li>
 Assist in preparing
 
 proposals, reports, and presentations
 
 with accuracy and polish.
 </li>
 <li>
 Identify workflow challenges and recommend improvements to enhance efficiency.
 </li>
 </ul>
 
 
 
 
 
 Meeting &amp; Event Management
 
 
 <ul>
 <li>
 Plan and organize
 
 team meetings, conferences, and special events
 
 , managing agendas and logistics end-to-end.
 </li>
 <li>
 Take detailed meeting notes and ensure follow-up actions are completed on schedule.
 </li>
 <li>
 Coordinate tech requirements for seamless
 
 virtual and in-person events
 
 .
 </li>
 </ul>
 
 
 
 
 
 Travel &amp; Expense Coordination
 
 
 <ul>
 <li>
 Arrange
 
 domestic and international travel
 
 , managing itineraries, documentation, and budgets.
 </li>
 <li>
 Review and reconcile expense reports promptly and accurately.
 </li>
 </ul>
 
 
 
 
 
 Administrative Excellence &amp; Confidentiality
 
 
 <ul>
 <li>
 Draft and proofread executive communications, reports, and internal documents with precision.
 </li>
 <li>
 Handle sensitive information with
 
 utmost confidentiality and professionalism
 
 .
 </li>
 <li>
 Manage contact lists, office supplies, and onboarding logistics for new hires.
 </li>
 </ul>
 
 
 
 
 
 Cross-Functional Collaboration
 
 
 <ul>
 <li>
 Liaise with internal teams, executives, and external stakeholders to ensure alignment and progress.
 </li>
 <li>
 Support
 
 special initiatives and process improvement projects
 
 that drive operational excellence.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Proven experience as an
 
 Executive Assistant
 
 ,
 
 Project Coordinator
 
 , or in a similar role.
 </li>
 <li>
 Exceptional
 
 communication and interpersonal skills
 
 .
 </li>
 <li>
 Strong
 
 organizational, time management, and multitasking
 
 abilities.
 </li>
 <li>
 Tech-savvy with proficiency in
 
 Microsoft Office, Outlook, Zoom
 
 , and project management tools.
 </li>
 <li>
 High level of
 
 discretion, integrity, and professionalism
 
 .
 </li>
 <li>
 Proactive problem-solver and adaptable team player.
 </li>
 <li>
 Experience with
 
 Quip, Slack, Salesforce, or Tableau
 
 is a plus.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 
 5+ years
 
 of administrative experience supporting senior executives.
 </li>
 <li>
 
 Bachelor&rsquo;s degree
 
 required; Master&rsquo;s degree preferred.
 </li>
 <li>
 Experience with
 
 virtual meeting platforms
 
 (Zoom, Google Meet, Webex, etc.).
 </li>
 <li>
 Demonstrated ability to
 
 manage cross-functional priorities
 
 in a fast-paced environment.
 </li>
 <li>
 Strong written and verbal communication skills with a polished, professional demeanor.
 </li>
 <li>
 Proven ability to build relationships and manage competing priorities with confidence and tact.
 </li>
 </ul>
 
 
 
 
 
 Why Join Health and Jobs?
 
 
 <ul>
 <li>
 Be part of a
 
 high-energy, mission-driven organization
 
 that&rsquo;s shaping the future of recruitment.
 </li>
 <li>
 Collaborate with a
 
 supportive leadership team
 
 and innovative professionals.
 </li>
 <li>
 Enjoy a role where your organization, initiative, and communication truly make an impact.
 </li>
 </ul>
 
 
 
 
 🚀
 
 Apply Today
 
 
 
 If you&rsquo;re a motivated, detail-oriented professional ready to elevate your career and contribute to a growing company, we&rsquo;d love to meet you!
 
 
 
 
 
 Join
 
 Health and Jobs
 
 and help us continue connecting talent with opportunity.
 
 
 
 
 
 https://healthandjobs.com/
 
</div>

Executive Assistant

Outright

We are seeking a friendly, organized, and professional Receptionist to join our team at Outright Pakistan. The ideal candidate will be the first point of contact for visitors and employees managing front-desk operations and ensuring a welcoming environment. This role is perfect for someone with excellent communication skills, attention to detail, and a customer-service mindset.Role Type: Full-time, On-site Night ShiftWhat We Offer<ul><li>Competitive salary based on experience</li><li>Friendly and professional work environment</li><li>Opportunity to grow within the administrative and operations team</li><li>Exposure to day-to-day office coordination</li><li>Modern workspace with supportive management and a collaborative team</li><li>Responsibilities</li><li>Greet and welcome visitors in a warm and professional manner</li><li>Manage front-desk operations, including handling inquiries and maintaining visitor logs</li><li>Assist with administrative tasks such as data entry, and document organization</li><li>Ensure the reception area remains tidy and presentable at all times</li><li>Coordinate with internal departments to support daily office operations</li></ul>Requirements<ul><li>Excellent verbal and written communication skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in MS Office</li><li>Professional attitude with a customer-service focus</li><li>Prior experience as a receptionist, front-desk officer, or administrative assistant is a plus</li><li>Punctual, reliable, and able to manage responsibilities independently</li></ul>Job Type: Full-timePay: Rs25,000.00 - Rs40,000.00 per monthApplication Question(s):<ul><li>Are you a female?</li><li>Are you willing to work in the night shift?</li></ul>Work Location: In person

Receptionist (Female)

ASN Holdings

Job DescriptionPosition Title: Office AssistantCompany: ASN HoldingsLocation: Islamabad Office &ndash; World Trade Centre, GIGA MallWorking Hours: 9:00 AM to 6:00 PM (Monday to Saturday)Job Type: Full-TimePosition Overview:ASN Holdings is seeking a dedicated and organized Office Assistant to supportadministrative, clerical, and operational tasks within the Islamabad office. The idealcandidate should possess excellent communication, computer, and coordination skills toensure the smooth and efficient functioning of day-to-day office operations.Key Responsibilities:1. Communication &amp; Front Desk Management<ul><li>Attend incoming calls, take messages, and direct them to the relevant person or</li></ul>department.<ul><li>Provide courteous and professional assistance to visitors, clients, and callers.</li><li>Maintain a detailed visitor log and ensure proper hospitality arrangements.</li></ul>2. Documentation &amp; Computer Operations<ul><li>Draft and prepare official letters, proposals, contracts, quotations, invoices, and bills.</li><li>Perform data entry and maintain structured Excel-based formats and databases.</li><li>Ensure proper documentation and filing of both physical and digital records.</li><li>Maintain and update company documents, templates, and correspondence archives.</li></ul>3. Attendance &amp; Record Management<ul><li>Maintain staff attendance registers and leave records.</li><li>Keep accurate and updated files for office operations, bills, and administrative matters.</li><li>Record and manage all utility bills and ensure timely submission and payments.</li></ul>4. Accounting &amp; Expense Handling<ul><li>Maintain daily expense sheets, vouchers, and petty cash records.</li><li>Assist in preparing monthly expense summaries and reconciliation reports.</li><li>Support the finance team in ensuring accurate and up-to-date accounting records.</li></ul>5. Scheduling &amp; Coordination<ul><li>Schedule and coordinate meetings, appointments, and internal events.</li><li>Assist management with correspondence and coordination between departments.</li><li>Liaise with clients, vendors, suppliers, and service providers when required.6. Office &amp; Resource Management</li><li>Manage office supplies inventory and ensure timely procurement of stationery and</li></ul>consumables.<ul><li>Maintain an organized and professional office environment.</li><li>Handle incoming and outgoing mail, courier services, and deliveries.</li></ul>7. Staff &amp; Vendor Support<ul><li>Supervise and assist support staff including drivers and field representatives.</li><li>Conduct basic procurement activities and vendor evaluations.</li><li>Support higher management in vendor communication and service follow-up.</li></ul>Requirements &amp; Skills:<ul><li>Minimum Education: Intermediate or Bachelor&rsquo;s Degree (preferably in Commerce,</li></ul>Business Administration, or related field).<ul><li>Proficiency in MS Office (Word, Excel, PowerPoint) and email correspondence.</li><li>Basic knowledge of accounting principles and expense tracking.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational, multitasking, and problem-solving abilities.</li><li>Professional appearance, punctuality, and discretion in handling confidential matters.</li></ul>Experience:1 to 3 years of relevant experience in administrative or office support roles is preferred.Reporting To:Admin / HR / Operations DepartmentJob Type: Full-timePay: Rs25,000.00 - Rs30,000.00 per monthWork Location: In person

Female Office Assistant

Confidential Company

<div>
 
 
 Job Title:
 
 Executive Secretary
 
 
 
 Location:
 
 Islamabad (On-site)
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 
 
 
 Job Summary:
 
 
 
 We are seeking a highly organized and proactive
 
 Executive Secretary
 
 to provide comprehensive administrative and secretarial support to senior management. The ideal candidate will act as the point of contact for internal and external stakeholders, manage schedules, and ensure efficient day-to-day operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide high-level administrative and secretarial support to senior executives.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Draft, review, and prepare correspondence, reports, and presentations.
 </li>
 <li>
 Handle confidential information with discretion and maintain filing systems.
 </li>
 <li>
 Arrange travel itineraries, visas, accommodation, and logistics.
 </li>
 <li>
 Liaise with internal teams and external stakeholders on behalf of executives.
 </li>
 <li>
 Organize and coordinate meetings, conferences, and official events.
 </li>
 <li>
 Monitor and prioritize incoming communications (emails, calls, documents).
 </li>
 <li>
 Prepare meeting agendas, record minutes, and follow up on action items.
 </li>
 <li>
 Support in documentation, expense reporting, and office administration tasks.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.
 </li>
 <li>
 
 Minimum 5 years of proven experience
 
 as an Executive Secretary, Personal Assistant, or in a similar role.
 </li>
 <li>
 Experience in working with C-level executives.
 </li>
 <li>
 Strong organizational, multitasking, and time-management skills.
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Familiarity with
 
 AI-based productivity tools
 
 (e.g., ChatGPT, Microsoft Copilot, AI scheduling or automation tools) to enhance efficiency.
 </li>
 <li>
 Ability to handle sensitive information with integrity and confidentiality.
 </li>
 <li>
 Professional demeanor, strong interpersonal skills, and attention to detail.
 </li>
 <li>
 Strong problem-solving skills and proactive mindset.
 </li>
 <li>
 Knowledge of office management systems and procedures.
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits:
 
 
 <ul>
 <li>
 Competitive salary package (based on experience).
 </li>
 <li>
 Health and medical insurance.
 </li>
 <li>
 Provident fund and other company benefits.
 </li>
 <li>
 Professional growth and development opportunities.
 </li>
 </ul>
</div>

Executive Secretary

Explore 89+ Administrative assistant in Islamabad this November. Find roles across top companies and apply now to boost your career.