patient care associate-gp 7 center-mount sinai hospital-part-time night-11:15pm–7:15am, eow

administrative assistant Jobs in New York

administrative assistant

executive assistant

office manager

editorial assistant

executive personal assistant Jobs in New York

executive personal assistant

administrative assistant occupational therapy

Touro University New York

<div>Overview:
<div>
The Administrative Assistant is responsible for providing administrative and clerical support to the Chairperson and the Director of the Manhattan Campus of the Occupational Therapy Program, enabling the day-to-day operations.</div>
Responsibilities:
<ul><li>Assist the Chairperson and Director, as requested, with day-to-day operations, ensuring smooth coordination and execution of administrative tasks and special projects as requested.</li><li>
Assist the Director with managing the program calendar, scheduling meetings and events, and coordinating room and equipment reservations.</li><li>
Establish and maintain organized electronic and paper filing and retrieval systems.</li><li>
Assist as needed with uploading documents and contacting students through electronic learning management systems (i.e. Canvas).</li><li>
Assist with the planning and execution of events for the program, such as program orientation, graduation, information sessions, and other events.</li><li>
Assist with budget management, preparing, submitting and monitoring purchase requisitions, monitoring deliveries, and maintaining inventory for the program.</li><li>
Assist with procedures and documents required for administrative employee hires and faculty appointments.</li></ul>
Qualifications:
<h4 class="jobSectionHeader"><b>Education/Experience</b></h4><ul><li>
High School or GED Diploma required with a minimum of 2 years of related experience.</li></ul><h4 class="jobSectionHeader"><b>
Knowledge/Skills/Abilities</b></h4><ul><li>
Strong interpersonal skills.</li><li>
Excellent organization and time management skills.</li><li>
Ability to prioritize workload according to volume, urgency, and importance.</li><li>
Ability to proficiently manage electronic data, software, resources and platforms.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) Zoom, Cloud based systems.</li><li>
Knowledge of Canvas a plus.</li></ul><h4 class="jobSectionHeader"><b>
Travel</b></h4><ul><li>
Primary location in Manhattan. Up to two days a week may be remote.</li><li>
Occasional travel to Long Island and Brooklyn campuses is required.</li></ul>
Maximum Salary: USD $59,656.00/Yr. Minimum Salary: USD $47,725.00/Yr.</div>

Administrative Assistant- Occupational Therapy

Mount Sinai Health System

<div><b>Description</b><p>
The staff Occupational Therapist is responsible for evaluating and treating patients and facilitating rehabilitation and independence. Develops and designs treatment plans for physically, mentally and/or emotionally disabled patients. Occupational Therapists enable, enhance and improve patients&rsquo; ability to gain independent, productive daily living and working environments.</p><b><br>
Responsibilities</b><p>
1. Examines and assesses patients' physical, cognitive and learning abilities to determine realistic attainable rehabilitation goals and plan of care.</p>
<p>
2. Treatment interventions are based on findings of the evaluation and the plan of care.</p>
<p>
3. Selects educational, recreational and social activities that will help individuals learn work and life-management skills within limits of their cognitive and physical capabilities.</p>
<p>
4. Reassesses patients' progress and prepares reports that details progress.</p>
<p>
5. Documents therapy activities and maintains necessary records in patient files.</p>
<p>
6. Provides training and education to caregivers in preparation of discharge.</p>
<p>
7. Recommends changes in patients' work or living environments that is consistent with their needs and capabilities.</p>
<p>
8. Provide documentation of medical necessity for approval of DME/adaptive equipment and ongoing treatment.</p>
<p>
9. 1-2 continuing education courses per year</p>
<p>
10. Performs other related duties.</p><b><br>
Qualifications</b><ul>
<li>Bachelor&rsquo;s or Master&rsquo;s degree in Occupational Therapy
</li><li>Graduate of accredited Occupational Therapy Program</li>
<li>New York State Occupational Therapy License</li>
<li>National Board for Certification in Occupational Therapy (NBCOT) preferred.</li>
</ul><br>
<b>Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p>
<p><b>
About the Mount Sinai Health System:</b></p>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p>
<p><b>
Equal Opportunity Employer</b></p>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><p><b><br>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $58661 - $91816 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

Occupational Therapist (OT)- Mt Sinai Hospital Acute Care - FT Days 8:30a-4:30p-Some Wknds

CAMBA

<div>
 <p>
  <strong>
   Who We Are:&nbsp;
  </strong>
  CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports, they need to thrive.&nbsp; We take a comprehensive approach by offering more than 180 integrated programs in: Education &amp; Youth Development, Family Support, Job Training &amp; Employment Support Services, Health, Housing, and Legal Services. We reach almost 80,000 individuals and families, including almost 13,000 youth.&nbsp;CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Program Description
  </strong>
 </p>
 <p>
  Health Home Plus (HH+) is an intensive Health Home Care Management (HHCM) service established for defined populations with Serious Mental Illness (SMI) who are enrolled in a Health Home (HH) serving adults.
 </p>
 <p>
  <strong>
   Position: Project Coordinator
  </strong>
 </p>
 <p>
  <strong>
   Reports To: Program Manager
  </strong>
 </p>
 <p>
  <strong>
   Location: 2244 Church Ave, Brooklyn, NY 11226 with hybrid schedule available
  </strong>
 </p>
 <p>
  <strong>
   What The Project Coordinator Does:
  </strong>
 </p>
 <p>
  The person filling this position is responsible for: aiding qualified individuals who require social service assistance. This includes interviewing and evaluating clients, formulating service plans and goals, in order to aid clients in meeting their Mental Health and Medical needs. This should be done through the use of appropriate community resources/referrals. Field work is mandatory, each client must be seen a minimum of 2 times per month or as needed, specific to client need.&nbsp; Project Coordinators are expected to provide intensive case management services to select populations&nbsp;
  <em>
   (as defined by the New York State Department of Health)&nbsp;
  </em>
  who also have a Serious Mental Illness (SMI) and are enrolled in a Health Home (HH) serving adults. Case Management services are provided for a period of up to 1 year, possibly longer, dependent on client need.
 </p>
 <ul>
  <li>
   Carry and maintain a caseload of up to 20 clients, providing assessments, developing care plans, provide service referral/navigation, and crisis intervention, as needed
  </li>
  <li>
   Comply with any and all Federal, State, City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable health information
  </li>
  <li>
   Conduct required field work. All clients must be seen, in-person, a minimum of two times per month. Additional visits may be required depending on client need
  </li>
  <li>
   They would also require two additional telephonic calls, for a total of 4 encounters per month
  </li>
  <li>
   Work with clients to break through barriers to client goals and to assist clients in advocating for themselves and in moving toward self-sufficiency
  </li>
  <li>
   Recommend and implement strategies to persuade clients to participate more fully in this process
  </li>
  <li>
   Monitor clients&rsquo; progress toward their service plans goals via regularly scheduled telephone contact and/or face-to-face home and office visits, and document via service plan outcomes and detailed progress notes (i.e. time of service, type of service, etc.)
  </li>
  <li>
   Act as client liaison/client advocate with outside organizations regarding such matters as education, healthcare, housing, legal issues, entitlements, etc
  </li>
  <li>
   Escort clients to appointments (educational, medical, social service, etc.)
  </li>
  <li>
   Follow-up with clients for a period of time after successful completion of their primary goals to assure client stability
  </li>
  <li>
   As necessary reach out and market the program to the community in order to recruit clients
  </li>
  <li>
   As needed prescreen clients over the telephone for eligibility and may schedule appointments for possible enrollment
  </li>
  <li>
   Assist clients in completing applications for benefits and entitlements and may process applications on clients&rsquo; behalf as needed
  </li>
  <li>
   Other duties as assigned
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Education, Licenses and/or Certifications Required:
  </strong>
 </p>
 <ul>
  <li>
   A Master&rsquo;s degree in one of the qualifying fields and one (1) year of Experience; OR
  </li>
  <li>
   A Bachelor&rsquo;s degree in one of the qualifying fields and two (2) years of Experience; OR
  </li>
  <li>
   A Credentialed Alcoholism and Substance Abuse Counselor (CASAC) and two (2) years of Experience;
  </li>
  <li>
   A Bachelor&rsquo;s degree or higher in ANY field with either: three (3) years of Experience, or two (2) years of experience as a Health Home care manager serving the SMI or SED population
  </li>
 </ul>
 <p>
  <em>
   *Qualifying fields include education degrees featuring a major or concentration in: social work, psychology, nursing, rehabilitation, education, occupational therapy, physical therapy, recreation or recreation therapy,&nbsp;
  </em>
  <em>
   counseling, community mental health, child and family studies, sociology, speech and hearing or other human services field.
  </em>
 </p>
 <p>
  <strong>
   Minimum Experiences and Skills Required:
  </strong>
 </p>
 <ul>
  <li>
   Providing direct services to people with Serious Mental Illness, developmental disabilities, alcoholism or substance abuse, and/or children with SED; OR
  </li>
  <li>
   Linking individuals with Serious Mental Illness, children with SED, developmental disabilities, and/or alcoholism or substance abuse to a broad range of services essential to successful living in a community setting (e.g. medical, psychiatric, social, educational, legal, housing and financial services)
  </li>
  <li>
   Strong communication skills are required, as you must be able to effectively communicate with resistant or difficult clients
  </li>
  <li>
   Candidates will also be expected to conduct care conferences with medical providers from different specialties
  </li>
  <li>
   Strong written skills are required
  </li>
  <li>
   Time management is essential, candidates are expected to handle competing priorities in a timely fashion
  </li>
  <li>
   Candidates must have the ability to work with Microsoft Office; Word, Excel etc. and also utilize web-based reporting platforms
  </li>
 </ul>
 <p>
  <strong>
   Preferred Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Bi-lingual English and Spanish
  </li>
 </ul>
 <p>
  <strong>
   Compensation
  </strong>
  : $62,593 annually
 </p>
 <p>
  <strong>
   Status:&nbsp;
  </strong>
  Full-time (35 hours per week)
  <br/>
  <strong>
   Benefits
  </strong>
  : CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.
 </p>
 <p>
  CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation.
 </p>
</div>


Case Manager, Health Home Plus

NYC Health + Hospitals

<div><div><div><h2 class="jobSectionHeader"><b>About NYC Health + Hospitals</b></h2><div><br>
<div><div>
</div><p>NYC Health + Hospitals/Gouverneur is a 295-bed Skilled Nursing Facility (SNF) with a 5-Star CMS Quality Rating, located in Manhattan&rsquo;s Lower East Side neighborhood. Gouverneur offers enhanced, cutting edge healthcare services in a state-of-the-art space. It provides 24-hour care for individuals in need of sub-acute care, long-term care or hospice care which include services like physical therapy, occupational therapy, speech and vocational rehabilitation. Gouverneur is an academic affiliate of NYU School of Medicine and Rusk Institute of Rehabilitation Medicine.</p><p>
From more than 600 Nursing Homes in New York, Gouverneur ranks #2 in the State, and #1 in New York City, in <i>Newsweek&rsquo;s Best Nursing Homes in New York</i> <i>2026</i>; and also received high-performance ratings for Long-term Care and Short-term Rehabilitation from <i>U.S. News &amp; World Report&rsquo;s Best Nursing Homes in America 2026</i>.</p><p>
At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Work Shifts</b></h2><div><br>
<div><div>
</div><p><b>3:00 P.M &ndash; 11:00 P.M</b><br>
<b>3:00 P.M &ndash; 11:30 P.M</b><br>
<b>4:00 P.M &ndash; 12:00 A.M</b></p><br>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Duties &amp; Responsibilities</b></h2><div><br>
<div><div>
</div><p><b>Purpose of Position</b>:</p><p>
Under direct supervision of a Licensed Nurse or other licensed professional staff, performs activities and procedures of a non-professional nature in direct/indirect care of patients and residents, or participates as a member of a treatment, nursing, medical or health care team in implementing appropriate regimens.</p><p><b>
Examples of Typical Tasks</b>:</p><p>
1. Assists in recreational and rehabilitation activities designed to meet the assessed needs, interests and capabilities of patients. Supervises patients/residents during field trips.</p><p>
2. Assists with the physical care and personal hygiene of selected patients, consisting of, but not limited to, changing simple dressings, giving enemas and taking vital signs. Prepares patient for meals and feeds them if necessary.</p><p>
3. Prepares patient for examination by performing assigned procedures such as temperature, pulse, respiration, height, weight and measurements, and assists in the examination process.</p><p>
4. Prepares patient and/or examining room for examination, treatment and/or procedures. Sets up and arranges examining room.</p><p>
5. Maintains, assembles and dismantles devices and equipment used in patient care. Prepares and tests<br>
equipment for safe operation and transports various equipment and supplies.</p><p>
6. Changes linen and makes beds. Keeps ward and/or unit, linen, utility, treatment, storage rooms and recreational areas in a neat and orderly fashion.</p><p>
7. Assists in care and storage of patients' clothing and property and sterilizes clothing and other personal<br>
items when required.</p><p>
8. Reports observations of patients' and families' condition, mental state and social behavior to medical and professional staff caring for patients, and participates in the assessment and/or care of patients and families.</p><p>
9. Maintains, controls, completes, processes and files patients' charts, records, transportation and time records, appropriate forms and documents.</p><p>
10. Assists in clinic, admission procedures and in regulation of visitors.</p><p>
11. Escorts ambulatory patients and transports non-ambulatory patients by wheelchair, stretcher, bed or stretcher-bed, including those with intravenous apparatuses to all departments, clinics, diagnostic and therapeutic units, religious and recreation centers, and other areas within the facility and facility's affiliation hospital. Accompanies children to facility school and explains nature of trips to patients.</p><p>
12. Transports bodies and/or assists mortuary caretaker in transporting bodies to the mortuary and places in refrigerator when necessary. Searches DOA's and completes the required DOA reports. Transports fetuses, amputated parts or other specimens to morgue and provides postmortem care.</p><p>
13. Collects and delivers specimens, charts, x-rays, regular and emergency requisitions for diagnostic tests and treatments. Performs other messenger duties, as required.</p><p>
14. Provides for comfort needs of patients and assists patient with all aspects and activities of daily living.</p><p>
15. Maintains clinical competence by attending continuing education programs.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2><div><br>
<div><div>
</div><p>1. Graduation from elementary school.<br>
2. Successful completion of a basic skill training program for Nurse's Aides, or its equivalent.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Benefits</b></h2><div><br>
<div><div>
</div><p>NYC Health and Hospitals offers a competitive benefits package that includes:</p><ul><li>
Comprehensive Health Benefits for employees hired to work 20+ hrs. per week</li><li>
Retirement Savings and Pension Plans</li><li>
Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts</li><li>
Loan Forgiveness Programs for eligible employees</li><li>
College tuition discounts and professional development opportunities</li><li>
College Savings Program</li><li>
Union Benefits for eligible titles</li><li>
Multiple employee discounts programs</li><li>
Commuter Benefits Programs</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>How To Apply</b></h2><div><br>
<div><div>
</div><p>If you wish to apply for this position, please apply online by clicking the &quot;Apply for Job&quot; button.</p></div></div></div></div></div>

Patient Care Technician - PAC

Chapman and Cutler LLP

<div>
 <p>
  Chapman and Cutler LLP is seeking to hire an Administrative Assistant to join our New York office. The Administrative Assistant will work with other administrative and legal professionals in a collegial environment, performing a variety of clerical duties for attorneys and assisting with projects as directed by the Administrative Assistant Supervisor, Chief Support Services Officer and supervising attorneys. The position requires an in-office presence but includes flexibility for some remote work.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The responsibilities of the Administrative Assistant will include:
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Reports to the office in a reliable and punctual manner.
  </li>
  <li>
   Works as part of a team to meet the clerical, administrative, and word processing requirements of the Firm.
  </li>
  <li>
   Provides direct administrative/clerical and word processing support including, but not limited to, time keeping, processing billing memos, expense reports, scheduling, scanning, document editing, blacklining, collating, preparing packages/labels/envelopes for mailing.
  </li>
  <li>
   Is familiar with standard computer applications such as Microsoft Word, Excel and PowerPoint, Adobe Acrobat and comparison software.
  </li>
  <li>
   Works one-on-one with attorneys, paraprofessionals and administrative assistants for projects that require special or specific instruction.
  </li>
  <li>
   Works independently on tasks as directed, and exhibits an understanding of how individual tasks affect other long-term projects and the department functioning as a whole.
  </li>
  <li>
   Displays competency while learning new tasks and ability to ask thoughtful questions to complete assignments.
  </li>
  <li>
   Creates and maintains all client and general files.
  </li>
  <li>
   Handles incoming and outgoing mail as necessary.
  </li>
  <li>
   Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship; follows practice group guidelines for protecting client information.
  </li>
  <li>
   Makes appointments for attorney(s) and updates attorney calendar(s) using Firm software regarding meetings, conference calls, in-house meetings, travel, etc.
  </li>
  <li>
   Makes necessary travel arrangements; completes expense reports in a timely manner.
  </li>
  <li>
   Understands and properly utilizes, the Firm&rsquo;s reference materials, including training materials and internal online information.
  </li>
  <li>
   Respects the Firm&rsquo;s policies and procedures.
  </li>
  <li>
   Attends scheduled training sessions and utilizes information in daily work production.
  </li>
  <li>
   Proofreads material for grammatical, typographical or spelling errors.
  </li>
  <li>
   Is well organized, resourceful, motivated and has the ability to adjust to rapidly changing priorities.
  </li>
  <li>
   Communicates and follows instructions effectively from a diverse group of clients, attorneys, paraprofessionals and staff and provides information in person or by phone with courtesy and tact.
  </li>
  <li>
   Develops familiarity with Chapman and Cutler standard formatting and document production procedures.
  </li>
  <li>
   Is proactive in establishing helpful working relationships with coworkers; shows initiative in seeking additional tasks to maintain steady workload.
  </li>
  <li>
   Assists in any other area of the Firm and performs other duties as assigned.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   MINIMUM QUALIFICATIONS
  </strong>
  :
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   At least five (5) years of experience in a professional environment
  </li>
  <li>
   Prior law firm experience is preferred
  </li>
  <li>
   Excellent typing, spelling, grammar and punctuation skills
  </li>
  <li>
   Ability to use handbooks and other reference materials
  </li>
  <li>
   Teamwork oriented
  </li>
  <li>
   High degree of organization
  </li>
  <li>
   Computer knowledge, Mac OS preferred; proficiency with Microsoft Office
  </li>
  <li>
   Ability to work collaboratively and to organize, prioritize and complete numerous tasks
  </li>
  <li>
   College degree preferred
  </li>
  <li>
   Committed to following all Firm security protocols and maintaining information security
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  In accordance with the New York Pay Transparency Law, the expected salary range for this New York position is $84,000-$92,000. The benefits overview for this position is available for review at the below link.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Benefits Overview
 </p>
 <p>
  <br/>
 </p>
 <p>
  Please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be made based on qualifications for the position.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.
  </strong>
 </p>
</div>


Administrative Assistant

Moment Factory

<div>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Coming from all walks of life, we are united by passion. At Moment Factory, every new We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 450 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas &ndash; be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects &ndash; the thirst for experimentation and innovation is at the core of our DNA.
 <br/>
 <br/>
 <strong>
  YOUR MISSION
  <br/>
  <br/>
 </strong>
 As the Administrative Assistant for Sports &amp; Entertainment, you provide essential operational and administrative support to the General Manager. You are responsible for ensuring the smooth coordination of daily activities, from managing complex schedules and internal follow-ups to preparing clear, professional presentations and documents.
 <br/>
 <br/>
 Operating with high autonomy in our fast-paced NYC office, you act as a key point of contact&mdash;maintaining organized workflows for the team and providing a professional welcome to clients and partners visiting our studios.
 <br/>
 <br/>
 <strong>
  YOUR TEAM
  <br/>
  <br/>
 </strong>
 Moment Factory Sports &amp; Events leverages our multimedia toolbox and tacit creative know-how to provide permanent &amp; temporary user experience solutions to enhance fan engagement &amp; experience. Our diverse team blends storytelling, immersion, interactivity, and live performance to create original and unexpected experiences that connect audiences around the globe.
 <br/>
 <br/>
 <strong>
  Key Responsabilities
 </strong>
 2. Administrative Responsibilities3. Coordination in Support of Teams5. Support to Business Development
 <br/>
 <br/>
 <ul>
  <li>
   Management Support
  </li>
  <li>
   Proactively organize and manage the General Manager&rsquo;s calendar and business travel
  </li>
  <li>
   Prepare and organize weekly meetings, take notes, and ensure appropriate follow-ups with internal &amp; external stakeholders
  </li>
  <li>
   Manage and track expense reports
  </li>
  <li>
   Assist in preparing presentations, briefings, and internal documents
  </li>
  <li>
   Ensure clear communication and follow-ups with internal teams
  </li>
  <li>
   Maintain an up-to-date overview of ongoing priorities and initiatives
  </li>
  <li>
   Support the General Manager in business development follow-ups and relationship management
  </li>
  <li>
   Maintain, organize, and archive key documents and records
  </li>
  <li>
   Lead visits of 25 Broadway &amp; 55 Wall street
  </li>
  <li>
   Prepare, draft, edit, and occasionally documents, reports, and presentations
  </li>
  <li>
   Create presentations using Keynote, Google Slides, or similar tools
  </li>
  <li>
   Coordinate approvals and signatures for various administrative or legal documents
  </li>
  <li>
   Manage incoming administrative requests and redirect them to the appropriate teams when necessary
  </li>
  <li>
   Ensure proper administrative follow-up on communications and internal processes
  </li>
  <li>
   Perform other related administrative tasks as needed
  </li>
  <li>
   Track weekly timesheets, overtime, and vacation calendars for supported teams
  </li>
  <li>
   Coordinate internal meetings and logistics when required
  </li>
  <li>
   Organize occasional team lunches, breakfasts, or internal &amp; external activities
  </li>
  <li>
   Contribute to onboarding new team members when needed
  </li>
  <li>
   Collaborate with other administrative assistants to align processes and practices
  </li>
  <li>
   Client and Partner Interaction
  </li>
  <li>
   Welcome visitors, partners, or clients and provide a brief introduction to the office/25 Broadway &amp; 55 Wall Street
  </li>
  <li>
   Host visits, including presenting the demo and answering general questions about Moment Factory
  </li>
  <li>
   Respond to initial inquiries of the NYC inbound dev box and redirect visitors, clients or partners to the appropriate teams
  </li>
  <li>
   Follow up on certain communications with clients or partners (information sharing, reminders, coordination)
  </li>
  <li>
   Represent Moment Factory professionally during partner or client visits
  </li>
  <li>
   Monitor and manage inbound requests received through the NYC office email
  </li>
  <li>
   Perform an initial qualification of inquiries and redirect opportunities to the appropriate internal teams
  </li>
  <li>
   Maintain first-level communication with potential clients to clarify requests &amp; qualify the opportunity
  </li>
  <li>
   Conduct occasional research or prepare short summaries related to ideas, trends, or opportunities
  </li>
  <li>
   Support the preparation of internal materials related to potential projects or opportunities
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  YOUR BACKGROUND
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 3 years of relevant experience in a role such as administrative assistant, executive assistant, or coordinator in a dynamic environment
  </li>
  <li>
   Experience in creative industries, entertainment, media, or production environments is considered an asset but not required
  </li>
  <li>
   Education in administration, management, communications, or a related field (or equivalent practical experience)
  </li>
  <li>
   Strong proficiency in English, both written and spoken
  </li>
  <li>
   Strong proficiency in office tools (Google Workspace, Excel, MS Office, Keynote or similar tools)
  </li>
  <li>
   Interest in AI tools and emerging technologies
  </li>
  <li>
   Knowledge of French is an asset
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  YOUR QUALITIES
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Exceptional organizational skills
  </li>
  <li>
   Strong written communication abilities
  </li>
  <li>
   Clear and confident verbal communication
  </li>
  <li>
   Quick learner with strong adaptability
  </li>
  <li>
   Strong sense of responsibility and ability to handle confidential information
  </li>
  <li>
   High level of autonomy and resourcefulness
  </li>
  <li>
   Ability to anticipate needs and manage priorities effectively
  </li>
  <li>
   Comfortable performing administrative and operational tasks
  </li>
  <li>
   Strong attention to detail and accuracy
  </li>
  <li>
   Ability to work efficiently in a fast-paced environment
  </li>
  <li>
   Proven ability to manage multiple priorities simultaneously
  </li>
  <li>
   Positive attitude and professional demeanor
  </li>
  <li>
   Genuine interest in building expertise within an administrative support role in a creative environment
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  SPECIFIC WORKING CONDITIONS
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Position based in New York
  </li>
  <li>
   On-site presence required 4&ndash;5 days per week
  </li>
  <li>
   The base salary range for this role is $65,000 to $90,000. Actual compensation within this range will be determined based on a variety of factors, including the candidate&rsquo;s skills, experience, and qualifications. This range is specific to the NYC market and may vary for roles located outside of this region.
  </li>
 </ul>
</div>


Solomon Page

<div>
 Well-known and highly respected billion-dollar global investment management firm is seeking a new Full-Time/Permanent Executive Assistant to support its Investor Relations team in NYC. This role sits within a fast-paced Investor Relations group, supporting a team that works closely with institutional investors around the world. This individual will play a critical role in maintaining seamless operations, coordinating investor communications, managing complex scheduling, and supporting large-scale investor events and roadshows. Candidates must have a minimum of 2-4+ years of experience working as an executive assistant, within financial services (strongly preferred/required) and with 1 year of related client service experience (preferred), and a Bachelor&rsquo;s degree is required. Ideal candidates should be polished and professional, proactive, detail-oriented, organized, flexible, eager/motivated, able to manage multiple priorities, accustomed to working in a fast-paced environment, comfortable working with senior professionals and external investors, and possess excellent interpersonal and communication skills (both verbal and written). This is an exceptional opportunity to join a world-class organization known for its disciplined investment approach, collaborative culture, and long-term success across global markets!
 <br/>
 <br/>
 <ul>
  <li>
   Salary depends on experience (90-120k base) plus BUILT-IN paid overtime (approx. 30-40k just by working your normal day!) plus discretionary bonus eligibility. AMAZING, comprehensive benefits &ndash; medical/dental/vision/etc., complimentary breakfast &amp; lunch, on-site gym access, and much more.
  </li>
  <li>
   Hours are 8:00am-6:00pm, with flexibility as needed. Hybrid work schedule (3 days in office / 2 days remote; Tuesday &ndash; Thursday in office; Monday &amp; Friday remote).
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Responsibilities:
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide comprehensive executive administrative and client-facing support to the Investor Relations team.
  </li>
  <li>
   Manage complex calendars across multiple time zones and coordinate internal and external meetings.
  </li>
  <li>
   Serve as a point of contact for investor scheduling and communications.
  </li>
  <li>
   Prepare and coordinate materials for meetings, calls, and follow-ups.
  </li>
  <li>
   Coordinate conference room logistics, catering, and meeting setup.
  </li>
  <li>
   Maintain and update team conference calendars.
  </li>
  <li>
   Coordinate travel arrangements, itineraries, and event registrations for team members.
  </li>
  <li>
   Prepare and reconcile expense reports.
  </li>
  <li>
   Provide backup phone coverage and support other administrative staff as needed.
  </li>
  <li>
   Assist with special projects and team initiatives.
  </li>
  <li>
   Maintain and update the firm&rsquo;s CRM database system, including client contact records and distribution lists. Track and input meeting details and investor interactions.
  </li>
  <li>
   Assist with investor inquiries and administrative requests.
  </li>
  <li>
   Support preparation of due diligence questionnaires and other investor materials.
  </li>
  <li>
   Process and manage access requests for the firm&rsquo;s secure data-sharing platform.
  </li>
  <li>
   Help coordinate quarterly investor meetings, conferences, and global roadshows.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 2&ndash;4+ years of experience as an Executive Assistant or Administrative Assistant, ideally working within financial services.
  </li>
  <li>
   Prior client service or investor-facing experience preferred.
  </li>
  <li>
   Bachelor&rsquo;s degree required.
  </li>
  <li>
   Exceptional attention to detail and strong organizational skills.
  </li>
  <li>
   Excellent written and verbal communication abilities.
  </li>
  <li>
   Ability to manage multiple priorities and work effectively under pressure.
  </li>
  <li>
   Professional demeanor when interacting with senior executives and external investors.
  </li>
  <li>
   Demonstrated discretion and ability to handle confidential information.
  </li>
  <li>
   Highly collaborative team player with a proactive mindset.
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Experience with CRM systems (Backstop or similar) a plus.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 <br/>
 <br/>
 <strong>
  The Solomon Page Distinction
  <br/>
  <br/>
 </strong>
 Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs &ndash; this specialized approach sets us apart in the industries we serve.
 <br/>
 <br/>
 <strong>
  About Solomon Page
  <br/>
  <br/>
 </strong>
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 <br/>
 <br/>
 Opportunity Awaits.
 <br/>
 <br/>
</div>


Executive Assistant, Investor Relations

Explore 89+ Administrative assistant occupational therapy in New York this April. Find roles across top companies and apply now to boost your career.

89 administrative assistant occupational therapy jobs In New York

Administrative Assistant- Occupational Therapy

Occupational Therapist (OT)- Mt Sinai Hospital Acute Care - FT Days 8:30a-4:30p-Some Wknds

Case Manager, Health Home Plus

Patient Care Technician - PAC

Administrative Assistant

Administrative Assistant

Executive Assistant, Investor Relations