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Jannine Abadi Associates

&middot;Job Overview We are seeking a dynamic and highly organized Administrative Assistant/Office Coordinator to join an Apparel Company in NYC. This entry level position is great for a recent College Graduate looking to move into the Fashion Apparel world!This role is vital in ensuring the smooth operation of our office environment, providing exceptional support to staff and visitors, and managing daily administrative tasks with efficiency and professionalism. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to contribute to a positive and productive workplace atmosphere.Responsibilities<ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately</li><li>Manage multi-line phone systems, screen calls, and handle inquiries with professionalism and courtesy</li><li>Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents</li><li>Plan office engagement events</li><li>Coordinate catering and logistics</li><li>Support onboarding with HR</li><li>Coordinate calendar management, including scheduling meetings, appointments, and events for staff members</li><li>Provide administrative support to the leadership team, and cross-functional teams, as needed</li><li>Manage travel arrangements</li><li>Prepare meeting materials and logistics</li><li>Support ad hoc executive requests and special projects</li><li>Oversee office supply inventory, place orders as needed, and ensure the office remains well-stocked and functional</li><li>Provide customer support via phone or email, addressing questions or concerns promptly and effectively</li><li>Assist with proofreading documents, preparing reports, and handling clerical duties such as copying, scanning, and mailing</li><li>Obsessed with keeping the office space clean and organized</li><li>Comfortable coordinating vendors and managing operational logistics</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications Canva a plus!</li><li>Strong organizational skills with the ability to prioritize tasks efficiently</li><li>Excellent phone etiquette and customer service skills in a fast-paced environment</li><li>Experience with office management procedures and clerical responsibilities</li><li>Familiarity with multi-line phone systems and front desk operations</li><li>Demonstrated computer literacy with data entry accuracy and attention to detail</li><li>Effective time management skills to handle multiple responsibilities simultaneously</li></ul>Join us in creating an energetic work environment where your organizational talents will shine! This paid position offers an exciting opportunity to develop your administrative skills while supporting a vibrant team dedicated to excellence.Pay: $55,000.00 - $60,000.00 per yearWork Location: In person

Administrative Assistant/Office Coordinator

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $65,850-$70,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div>

Position Summary

The Office of Institutional Equity (OIE) serves as a centralized resource for addressing all reports of discrimination and discriminatory harassment, including reports that involve alleged violations of Title VI and Title VII, reports that involve alleged violations of Title IX and the University&rsquo;s Gender-Based Misconduct Policy, as well as reports that relate to violations of the Protection of Minors Policy. The Office is responsible for reviewing, investigating and managing all incidents from inception through resolution whether the Respondent is a student, faculty, staff member or affiliate.

The Administrative Coordinator will provide administrative and operational support for complaints of protected class discrimination and harassment, retaliation, sex-based harassment, sexual misconduct, stalking, and domestic and dating violence, filed by and against students, employees, faculty, administrators, and third-party affiliates. Triage and respond to sensitive inquiries and reports received in person, online, or by phone from students, faculty, administrators, and family members regarding OIE resources, investigation processes, and university policies in accordance with Family Educational Rights and Privacy Act (FERPA) and departmental guidelines. The Administrative Coordinator reports to the Assistant Director of Operations.

Responsibilities

Administrative
<ul>
<li>Coordinates office software and technology, including case database, Zoom, and Adobe.</li>
<li>Resolves facilities and technology issues.</li>
<li>Creates, edits, and maintains applicable website(s), intranet, policies, and procedures.</li>
<li>Manages, tracks, and updates incident reports and cases. Supports compliance with the Clery Act and NYS 129.</li>
<li>Maintains and regularly audits multiple complex spreadsheets and database records to ensure the highest level of data accuracy and integrity for OIE case tracking and reporting.</li>
<li>Responds to students, faculty, administrators and family members regarding inquiries or other correspondence.</li>
<li>Responsible for compiling files and documents upon request. Prepares correspondence and other case-related materials and conducts file reviews.</li>
<li>Manages all technology for hearings, including submission of hearing transcription.</li>
<li>Assist the Assistant Director of Operations with finance and budget duties, including processing of invoices, expenditures, reimbursements, etc.</li>
</ul>
Operations
<ul>
<li>Facilitates daily incident review meetings including preparing and presenting high-level summaries and other relevant information required to inform incident response.</li>
<li>Communicates with staff across OIE divisions and other stakeholders at a preliminary level to provide case updates, triages, and ensures follow up of reports.</li>
<li>Manages and distributes Access Restriction, Persona Non-Grata, and revocation of alumni privileges notifications to partner offices.</li>
<li>Responds to employee disciplinary record requests and completes background checks while staying in compliance with FERPA and departmental guidelines.</li>
<li>Pulls data and routinely generates and analyzes various reports, including incident reports, case records and other sensitive data.</li>
<li>Manages timely progress and assists in the implementation of projects or initiatives, including staff onboarding, programs, staff training and development, systems implementation, and community events programming.</li>
<li>Additional duties as assigned.</li>
</ul>
Minimum Qualifications
<ul>
<li>A bachelor's degree and/or its equivalent and a minimum of two years in related administrative experience in a university or other complex organization is required.</li>
<li>The incumbent must possess excellent verbal and written communication skills and should have experience and knowledge in drafting legal documents, interpersonal communications, customer service, dealing with ambiguity, program planning, and other organizational skills.</li>
<li>The incumbent must display resourcefulness, discretion, attention to detail, flexibility and the ability to prioritize and manage multiple tasks.</li>
<li>Proficiency in Microsoft Office, Google for Education, Adobe Creative Cloud (Acrobat, Dreamweaver, Illustrator, etc), and other publishing or database software is preferred.</li>
</ul>
Preferred Qualifications
<ul>
<li>Excellent verbal and written communication and organizational skills, good judgment, an appreciation of confidentiality and discretion, and attention to detail.</li>
<li>Candidate must be well organized and able to manage a demanding workload and complex cases in an accurate and timely fashion</li>
<li>Able to communicate effectively in both oral and written form. This position requires the ability to interact positively, constructively, and effectively with professional staff, students, faculty, and organizational stakeholders.</li>
<li>Strong interpersonal, customer service, program planning, and organizational skills required.
 
Resourcefulness, discretion, attention to detail, flexibility, and the ability to prioritize and manage multiple tasks are essential.</li>
<li>Ability to work independently and follow through and handle multiple tasks simultaneously.</li>
<li>Proficiency with MS Office Suite, Google Suite, Maxient, Adobe Acrobat Pro, and other desktop publishing and database software.</li></ul> 


Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Coordinator, Operations Division - Faculty and Staff ADDH

Confidential Company

<div>
 
 Location - Midtown Manhattan - 4 days in-office
 
 
 Typically 9am - 5pm
 
 
 
 
 
 Overview
 
 
 We are seeking a highly organized and detail-oriented
 
 Administrative Assistant/Scheduling Coordinator
 
 to support senior leadership with a primary focus on
 
 interview scheduling and candidate coordination
 
 . This role is critical to ensuring a seamless, professional experience for candidates, clients, and internal stakeholders by managing complex calendars, coordinating interviews across multiple time zones, and maintaining clear, proactive communication.
 
 
 
 
 
 The ideal candidate thrives in a fast-paced environment, is meticulous with details, and excels at juggling priorities while maintaining a polished and professional demeanor.
 
 
 
 
 
 Key Responsibilities
 
 
 Interview Scheduling &amp; Coordination
 
 <ul>
 <li>
 Coordinate and schedule
 
 high-volume interviews
 
 across multiple stakeholders, including executives, hiring managers, candidates, and clients
 </li>
 <li>
 Manage
 
 complex calendars
 
 , often with last-minute changes or competing priorities
 </li>
 <li>
 Schedule virtual, in-person, and multi-round interview processes
 </li>
 <li>
 Handle rescheduling, cancellations, and urgent changes with professionalism and speed
 </li>
 <li>
 Prepare and send interview confirmations, calendar invites, agendas, and logistics
 </li>
 <li>
 Ensure candidates receive timely instructions, links, and directions
 </li>
 </ul>
 
 
 
 
 Process &amp; Coordination Excellence
 
 <ul>
 <li>
 Partner closely with internal teams to align availability and priorities
 </li>
 <li>
 Identify opportunities to improve scheduling workflows and efficiency
 </li>
 <li>
 Maintain a high-touch, white-glove candidate experience
 </li>
 <li>
 Ensure consistency, accuracy, and professionalism in all communications
 </li>
 </ul>
 
 
 
 
 Executive &amp; Administrative Support
 
 <ul>
 <li>
 Provide day-to-day administrative support to senior executives or recruiters
 </li>
 <li>
 Act as a primary point of contact for scheduling-related communication
 </li>
 <li>
 Track interview status and maintain accurate scheduling records
 </li>
 <li>
 Support meeting preparation, follow-ups, and documentation as needed
 </li>
 <li>
 Maintain confidentiality and discretion with sensitive information
 </li>
 </ul>
 
 
 
 
 Requirements
 
 
 2-10+ years of admin and/or scheduling experience
 
 
 Bachelor degree highly preferred
 
 
 
</div>

Administrative Assistant/Scheduling Coordinator - Asset Management Firm (# 3515278)

Solomon Page

<div>
 Our client is seeking an Administrative Assistant to join their team! The Administrative Assistant is responsible for providing administrative assistant support to assigned department leadership. This is a fast-paced and rapidly changing business environment. It requires an individual with an energetic and enthusiastic approach, along with maturity, self-confidence and self-motivation. This is an excellent opportunity for a flexible individual with the ability to be productive under pressure.
 
 
 <ul>
 <li>
 Pay rate: $35-$37 per hour
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 
 Travel
 
 
 
 <ul>
 <li>
 Arrange all aspects of business travel including conferences and client/broker events. This will usually involve flights, hotel, ground transportation and lunch/dinner bookings Enter confirmed travel arrangements into the calendar, Visitor Log and Travel Log
 </li>
 <li>
 Ensure team members have any visas, all documents, papers and itineraries necessary for travel Coordinate with other offices to ensure travel and accommodation requirements are established and appropriate support is available when travelling to such offices
 
 
 
 </li>
 </ul>
 
 Meetings and Entertainment/Lunches/Dinners
 
 
 
 <ul>
 <li>
 On behalf of team members, coordinate meetings with clients/brokers/vendors
 </li>
 <li>
 Record all meeting details and attendees in meeting calendar within the Microsoft Office system. Refer to CRM details below
 </li>
 <li>
 Manage all aspects of bookings and catering for client/broker lunches and dinners
 </li>
 <li>
 Book taxis for our employees and clients Prepare and organize printed materials and binders for meetings
 </li>
 <li>
 Other related support
 
 
 
 </li>
 </ul>
 
 Customer Relationship Management (CRM) &ndash; if applicable
 
 
 
 <ul>
 <li>
 Track client related meetings/events (including overseas meetings) in our CRM System
 </li>
 <li>
 Collect business cards and update contact details in CRM or following up with meeting organizer for client's contact if not known; make changes to client profiles
 </li>
 <li>
 Develop working knowledge of clients/brokers and Company names
 
 
 
 </li>
 </ul>
 
 Expenses
 
 
 
 <ul>
 <li>
 All aspects of timely expense management (in Concur and Dynamics 365) for team members, including: Use receipt images in Concur or gather receipts for business travel promptly after such travel and document the business purpose
 </li>
 <li>
 Set up expense reports on at least a monthly basis
 </li>
 <li>
 Follow-up to secure any expense approvals
 
 
 
 </li>
 </ul>
 
 Visitor Log
 
 
 
 <ul>
 <li>
 Be the coordinator for any visitor log requests
 </li>
 <li>
 Communicate with other Executive Assistants as to who is coming in and details of visit.
 </li>
 <li>
 Arrange desk assignments for underwriting visitors
 
 
 
 </li>
 </ul>
 
 General / Office / Other
 
 
 
 <ul>
 <li>
 Provide administrative support for group meetings, whether onsite or offsite
 </li>
 <li>
 Provide back-up support for vacationing other administrative roles
 </li>
 <li>
 Assist with ad hoc projects
 </li>
 <li>
 Participate in the local and global Admin Team support team meetings
 </li>
 <li>
 Communicate with external contacts to exchange information as needed
 </li>
 <li>
 Provide telephone coverage for assisting with client requests (i.e. obtain key information to be passed on to the Underwriter when unavailable)
 </li>
 <li>
 Prepare FedEx shipments
 </li>
 <li>
 Assist with mail collection and distribution for your respective team(s)
 </li>
 <li>
 Manage confidential affairs
 </li>
 <li>
 Maintain good working relationship with internal contacts
 </li>
 <li>
 Manage changing circumstances as they happen, sometimes on short notice
 </li>
 <li>
 Communicate timelines for completion of responsibilities if an item may take longer than normal due to multiple responsibilities being asked within a short time.
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 Experience working in a matrixed global organization working across functions and geographies.
 </li>
 <li>
 Strong interpersonal and teamwork skills with the ability to communicate in a professional manner with all levels of employee and market facing audiences to include with senior management, internal clients, external clients and brokers.
 </li>
 <li>
 Works efficiently, accurately and exercises common courtesy under time pressure situations. Is a team player and demonstrates a cooperative attitude.
 </li>
 <li>
 Must possess excellent oral and written communication skills.
 </li>
 <li>
 Receptive to new ideas and is well organized.
 </li>
 <li>
 Reacts effectively to changing conditions. Anticipates and constructively advances the need for positive change. Eagerly assumes new tasks and responsibilities.
 </li>
 <li>
 Demonstrates sensitivity, respects cultural differences, and acts in an ethical manner at all times.
 </li>
 <li>
 Excellent PC skills with demonstrated ability to create spreadsheets, documents and presentations. Familiarity with different &lsquo;share&rsquo; platforms ie: SharePoint, Office 365.
 </li>
 <li>
 College degree preferred
 </li>
 <li>
 2+ years of administrative assistant.
 </li>
 <li>
 Experience in the Financial Services at a minimum with industry experienced preferred.
 </li>
 <li>
 Requires sitting at a computer in an open collaborative seating environment with varying exposure to noise.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Administrative Assistant

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $66,300 - $75,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div>

Position Summary

The Division of General Medicine/Hospitalist Program seeks a highly motivated and detail-oriented Administrative Coordinator to provide comprehensive administrative support fully onsite at the Columbia University Medical Center. Reporting jointly to the Divisional Administrator and the Medical Director of the Hospitalist Program, this role supports both leaders and the broader Hospitalist office team.

The ideal candidate will possess strong organizational skills, the ability to manage multiple priorities simultaneously, and a proactive approach to problem-solving. This position plays a key role in ensuring the smooth operation of the Hospitalist Program, including managing calendars, coordinating meetings, maintaining office systems, and supporting recruitment and scheduling efforts.

The Administrative Coordinator will also be a member of the division&rsquo;s core administrative team, collaborating with colleagues in People &amp; Culture, IT, and Procurement to support division-wide initiatives such as events and communications.

Responsibilities
<ul>
<li>Serve as the primary liaison between the divisional administrative team and the Hospitalist group.</li>
<li>Provide administrative support to over 35 physicians and 75 physician assistants at Milstein Hospital.</li>
<li>Manage physician scheduling, maintain the Medical Director&rsquo;s calendar, coordinate meetings, and support working groups and social events.</li>
<li>Facilitate recruitment efforts, including preparing interview itineraries and escorting candidates.</li>
<li>Oversee the Hospital Medicine administrative office, including responding to external inquiries, submitting facilities requests, and maintaining office supplies and organization.</li>
<li>Administer the Hospitalist moonlighting program, including scheduling and monthly payroll submissions.</li>
<li>Support clinical appointment and reappointment processes in collaboration with the Manager of People &amp; Culture.</li>
<li>Track professional practice evaluations, expirables, compliance documentation, and Medicaid recertifications.</li>
<li>Participate in weekly core administrative team meetings and assist with division-wide events such as grand rounds, retreats, and holiday gatherings.</li>
<li>Perform additional duties as assigned by the Divisional Administrator and Medical Director.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor&rsquo;s degree or equivalent combination of education and experience.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).</li>
<li>Ability to handle sensitive and confidential information with discretion.</li>
<li>Strong attention to detail and excellent organizational skills.</li>
</ul>
Preferred Qualifications
<ul>
<li>At least two years of relevant administrative experience.</li>
<li>Experience with EPIC and Amion (or similar scheduling systems).</li>
<li>Ability to quickly learn new platforms (e.g., Columbia website CMS, Symplr, ARC, Interfolio).</li>
<li>Interest or experience in scheduling, website maintenance, and billing processes.</li>
</ul>
Other Requirements
<ul>
<li>Successful completion of applicable compliance and systems training requirements.</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Coordinator - General Medicine

Cooley LLP

<div>Cooley is seeking a Social Impact &amp; Sustainability Coordinator to join the Social Impact &amp; Sustainability (SIS) team.
About Cooley: Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley&rsquo;s success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a &lsquo;one-firm&rsquo; culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do.
Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office.
Position summary: The Social Impact &amp; Sustainability Coordinator is the centralized resource responsible for providing high-level administrative, project support and coordination for SIS initiatives. Specific duties and responsibilities include, but are not limited to, the following:
Position responsibilities:<ul><li>
Assist with data entry, data management, and reporting through employee giving platform, Benevity, and other tools used by the SIS team</li><li>
Clean, audit, and maintain large datasets with strong attention to accuracy and data integrity</li><li>
Build reports, dashboards, and summary analyses from raw data for team and firm stakeholder use</li><li>
Prepare and maintain various PowerPoint presentations, Excel files, and Word documents for SIS team</li><li>
Project manage nonprofit event sponsorship tasks monitoring marketing and RSVP deadlines, drafting office invitations, coordinating with internal teams and nonprofit partners, etc</li><li>
Accurately input, track, and maintain funding requests, sponsorship details, and related records within the firm&rsquo;s grants management platform</li><li>
Serve as point of contact to attorneys and business professionals on SIS procedures/questions</li><li>
Support Social Impact Manager with local office and firmwide event planning and logistics</li><li>
Draft internal communications and toolkits in support of SIS initiatives</li><li>
Support local offices with SIS initiative creation and maintenance on employee giving platform</li><li>
Assist with nonprofit research to ensure alignment with firm charitable giving policies</li><li>
Code department invoices and send to Accounting &amp; Finance for processing</li><li>
Monitor SIS mailbox, respond to inquiries, flag time-sensitive communications for SIS team</li><li>
Assist SIS Director, SIS Manager and Pro Bono Partner with SIS projects and initiatives</li><li>
All other duties as assigned or required</li></ul>
Skills and experience:
Required:<ul><li>
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications</li><li>
Available to work overtime, as required</li><li>
2+ years&rsquo; prior administrative experience</li></ul>
Preferred:<ul><li>
Bachelor's Degree</li><li>
Previous law firm experience</li><li>
Previous legal secretary and/or executive assistant experience helpful</li></ul>
Competencies:<ul><li>
Professional demeanor</li><li>
Strong interpersonal communications skills, both verbal and written</li><li>
Ability to anticipate and identify project logistical needs and proactively support SIS team members</li><li>
Ability to handle complex and fast-paced environment</li><li>
Ability to speak effectively in front of an audience</li><li>
Ability to maintain confidentiality of all records, files, documents and department information</li><li>
Strong understanding of data integrity and quality control practices</li><li>
Comfortable managing and maintaining multiple spreadsheets, trackers, and databases</li><li>
Strong attention to detail</li><li>
Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently</li></ul>
Cooley offers a competitive compensation and excellent benefits package.
EOE
The expected hourly pay range for this position with a work schedule of 40 hours per week is $28.50 - $42.00 ($59,280.00 - $87,360.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.</div>

Social Impact and Sustainability Coordinator

Atrium

<div>
 
 Client Overview
 
 
 
 Our client, a reputable, fast-paced real estate and property leasing firm based in New York City, is seeking a sharp, organized
 
 Administrative Assistant
 
 to support internal operations and office management. Known for their hands-on approach and dynamic portfolio of residential and commercial properties, the firm offers a collaborative and fast-moving work environment ideal for early-career professionals looking to grow in the real estate space. If you are a highly organized Administrative Assistant with an interest in real estate and team operations, this is a great chance to work in a professional, high-energy environment with long-term potential.
 
 
 
 Salary/Hourly Rate
 
 
 
 $30/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will play a key role in supporting brokers, leasing agents, and office staff with scheduling, internal communication, and document management. The ideal Administrative Assistant is detail-oriented, resourceful, and confident working in a client-facing environment. This is a strong opportunity for an Administrative Assistant looking to grow within a real estate or leasing firm.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Provide administrative support to Brokers, Leasing Managers, and Operations staff.
 </li>
 <li>
 Coordinate internal meetings, manage calendars, and assist with scheduling property tours.
 </li>
 <li>
 Maintain databases of current listings, tenant inquiries, and property information.
 </li>
 <li>
 Assist with document preparation, lease paperwork, and filing systems.
 </li>
 <li>
 Track deadlines for lease renewals, applications, and follow-up items.
 </li>
 <li>
 Support office operations, ordering supplies, and managing vendor communication.
 </li>
 <li>
 Greet guests, clients, and tenants at the front desk and maintain a professional presence.
 </li>
 <li>
 Prepare materials for internal meetings, client presentations, and property tours.
 </li>
 <li>
 Communicate with tenants and clients to assist with inquiries and scheduling needs.
 </li>
 <li>
 Take on additional tasks and special projects as assigned by leadership.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 1 - 3 years of experience in an Administrative Assistant or front office role.
 </li>
 <li>
 Strong organizational, communication, and multitasking skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Comfortable working in a client-facing, deadline-driven environment.
 </li>
 <li>
 Ability to work independently and maintain a high level of professionalism.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Previous experience in a real estate, leasing, or property management office.
 </li>
 <li>
 Familiarity with platforms like Yardi, AppFolio, or CRM systems.
 </li>
 <li>
 Interest in the NYC real estate market and property lifecycle.
 </li>
 <li>
 Ability to support multiple team members and adapt to shifting priorities.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree is preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Potential for a temp-to-perm Administrative Assistant opportunity.
 </li>
 <li>
 Access to company listings, training, and real estate networking events.
 </li>
 <li>
 Direct support from experienced leasing and property professionals.
 </li>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 392332
</div>

Administrative Assistant - 392332

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