executive assistant

administrative assistant Jobs in New York

administrative assistant

executive administrative assistant Jobs in New York

executive administrative assistant

senior administrative assistant Jobs in New York

senior administrative assistant

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executive assistant office manager

administrative assistant part time

SUN Area Technical Institute

SUN Area Technical Institute &ndash; West CampusSUN Area Technical Institute is seeking applications for a part-time Administrative Assistant to support operations at our West Campus location. This position is approximately 5.5 hours per day, up to 190 days per school year.Position Requirements<ul><li>Practical knowledge and experience with Microsoft Office Suite, including Outlook, Excel, and Word</li><li>Ability to work positively and professionally with the public, students, and staff</li><li>Strong organizational, communication, and multitasking skills</li><li>Successful candidate must obtain all required clearances prior to start date</li></ul>Application InformationApplications will be accepted through March 31, 2026, or until the position is filled.Please submit applications to: Jodi Marshall, Office Manager SUN Area Technical Institute 815 Market St. New Berlin, PA 17855EOEPay: $15.00 - $16.00 per hourExpected hours: No more than 20.0 per weekWork Location: In person

Administrative Assistant - Part Time

Knight Security

Knight Security is seeking a dependable and organized Administrative Assistant / Dispatcher to support our daily office and operations team with the ability to be versatile. This role combines administrative support with dispatch coordination, ensuring schedules, communication, and service requests are handled efficiently.The ideal candidate is highly organized, communicates clearly, has the ability to manage and execute multiple tasks in a timely manner &amp; fast-paced environment.Administrative Office/Dispatching or Scheduling Experience is preferred.Job ResponsibilitiesAs an Office Assistant/Dispatcher you will be part of a small administrative team responsible for facilitating the daily operations of the company. Job responsibilities include but are not limited to:<ul><li>Assisting with Payroll/Time and Attendance Tracking</li><li>Client &amp; Employee schedule reminders</li><li>Uniform &amp; Equipment Tracking</li><li>Employee Data Entry/Tracking</li><li>Assisting Human Resource Manager with hiring process operations</li><li>Dispatching on Alternating Weekends: Coverage for call outs/emergencies. Schedule and dispatch security agents to job sites</li><li>Answer incoming calls and respond to customer inquiries</li><li>Maintain accurate records of changes</li><li>Perform data entry and prepare reports or documents as needed</li><li>Communicate job details between customers, field staff, and management</li><li>Assist with general office administrative tasks</li><li>Minimal maintenance of office space cleanliness</li></ul>Skills and experience necessary to excel in this position:<ul><li>A positive solution-focused attitude</li><li>Superior customer service skills</li><li>Tech savvy with proficiency in Word and Excel</li><li>Exceptionally dependable/reliable/punctual</li><li>Excellent time management skills; Ability to prioritize and handle multiple tasks in a fast-paced environment</li><li>Excellent oral and written communication skills</li><li>Highly detail-oriented with a strong sense of urgency</li><li>Ability to complete tasks efficiently with minimal supervision</li><li>Exceptional organization skills</li><li>Be a TEAM player (There is no I in TEAM)</li></ul>Job Type: Full-timePay: $23.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li><li>Rotating weekends</li><li>Weekends as needed</li></ul>Experience:<ul><li>Administrative: 2 years (Required)</li><li>Scheduling/Dispatching: 1 year (Required)</li></ul>Work Location: In person

Administrative Office Assistant/ Dispatcher

Fisher Real Estate Team

Overview We are seeking a motivated and detail-oriented Real Estate Assistant. In this role, you will provide essential support to real estate agent, ensuring smooth operations and excellent customer service. Your organizational skills and ability to manage multiple tasks will be key in helping to succeed in a fast-paced environment.Responsibilities<ul><li>Assist real estate agents with administrative tasks, including scheduling appointments and managing calendars.</li><li>Maintain organized files and records for properties, clients, and transactions.</li><li>Provide exceptional customer service by responding to client inquiries via phone and email.</li><li>Utilize computer software such as QuickBooks and Google Suite for data entry, document preparation, and communication.</li><li>Coordinate property showings and open houses, ensuring all necessary materials are prepared in advance.</li><li>Handle correspondence with clients, vendors, and other stakeholders in a professional manner.</li><li>Support the team with marketing efforts, including social media management and promotional materials.</li><li>Perform general office duties such as filing, typing, and maintaining office equipment.</li></ul>Qualifications<ul><li>Proven experience in customer service or as a personal assistant is preferred.</li><li>Strong organizational skills with the ability to prioritize tasks effectively.</li><li>Proficiency in computer literacy, including familiarity with QuickBooks and Google Suite applications.</li><li>Excellent typing skills and attention to detail.</li><li>Experience with phone systems and managing communications efficiently.</li><li>Previous experience as a medical receptionist or in a similar administrative role is a plus but not required.</li><li>Ability to work independently as well as collaboratively within a team environment.</li></ul>Join us as we continue to grow our real estate business while providing top-notch service to our clients!Job Type: Part-timePay: $25.00 per hourSchedule:<ul><li>8 hour shift</li><li>Day shift</li></ul>Experience:<ul><li>Real estate administrative: 2 years (Required)</li></ul>Ability to Commute:<ul><li>New Providence, PA 17560 (Required)</li></ul>Work Location: In person

Real Estate Administrative Assistant

The Doe Fund

<div><div><div><div><div><div><div><div><div><div><div>Let&rsquo;s Connect!
Are you ready to embark on a new career endeavor?
Join The Doe Fund on our mission to break the cycles of homelessness, addiction, and recidivism. Our flagship Ready, Willing &amp; Able (RWA) program provides paid transitional work experience, transitional housing, advanced occupational training, and comprehensive supportive services to individuals experiencing homelessness. The Doe Fund is also one of New York City&rsquo;s largest nonprofit developers of permanent, affordable, and supportive housing, with more than 1,900 units in operation or pre-development. The Doe Fund has an annual operating budget of $80 million and a full-time staff of nearly 500, a significant portion of whom are graduates of our programs.
We are currently seeking an Part-Time Administrative Assistant for The Doe Fund's Harlem Shelter Facility.
The Administrative Assistant will be responsible for the clerical and administrative duties at the residence. The successful candidate will have good communication, organizational, and computer skills, along with an understanding of working with special needs populations.
We offer a competitive salary and a comprehensive benefits package, including medical and dental coverage, paid retirement plan participation, paid sick, personal, and vacation time, paid holidays, discounted gym memberships, and more.<div> 
Key Responsibilities:</div><ul><li>
Meet and greet visitors and direct them to the appropriate staff</li><li>
Provide coverage of the reception area and ensure proper customer service and efficient communication between the tenants, visitors, and staff</li><li>
Provide general administrative and clerical support, including mailing, scanning, faxing, and copying for the staff</li><li>
Monitor and order office supplies</li><li>
Submit and track work orders through an internal ticketing system</li><li>
Develop and distribute a monthly calendar of events</li><li>
Assist with the planning and execution of special events</li><li>
Work closely with other departments at The Doe Fund as it relates to specific tasks</li><li>
Perform other duties as assigned</li></ul><div>
The Ideal Candidate:</div><ul><li>
High School Diploma or GED</li><li>
Computer proficiency (i.e., email and Microsoft Office-based programs)</li><li>
Must be personable and have excellent communication skills</li><li>
Superior organizational skills and dedication to completing projects promptly</li></ul><div></div> 
Interested?
Submit your application for review.
Before you go, we want to assure you that we are committed to building a diverse and inclusive workplace reflective of individuals who share our mission and who want to join us in working on the cutting-edge of important social issues.
We are an equal opportunity employer, and we highly encourage applications from candidates regardless of race, color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran or reservist status, or any other category protected by federal, state, or local law.</div></div></div></div></div></div></div></div></div></div> 
Monday - Thursday 8am to 1pm</div>

Administrative Assistant

Clarity Recruiting

<div>
 
 Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.
 
 
 
 
 
 The general hourly range for these roles are $18-27/hr DOE
 
 
 
 
 
 Responsibilities will possibly include:
 
 <ul>
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 Answer and direct phone calls
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 Organize and schedule appointments
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 Assist in the preparation of regularly scheduled reports
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 Update and maintain office policies and procedures
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 Order office supplies and research new deals and suppliers
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 Maintain contact lists
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 Book travel arrangements
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 Submit and reconcile expense reports
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 Act as the point of contact for internal and external clients
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 Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
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 </ul>
 
 
 
 
 Requirements and skills:
 
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 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant
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 Knowledge of office management systems and procedures
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 Proficiency in MS Office
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 Excellent time management skills and the ability to prioritize work
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 Attention to detail and problem solving skills
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 Excellent written and verbal communication skills
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 Strong organizational skills with the ability to multi-task
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 </ul>
</div>

Taylor Hodson Staffing

<div>
 
 
 Executive Assistant
 
 
 
 
 Location:
 
 New York, NY - Hybrid
 
 
 
 
 
 A leading global financial services firm is seeking a highly organized and discreet Executive Assistant to support senior executives. This role plays an important part in ensuring leadership operates efficiently by managing priorities, coordinating logistics, and maintaining seamless day-to-day administrative support in a fast-paced environment.
 
 
 This position is ideal for a polished Executive Assistant with several years of experience supporting senior leadership who thrives in a high-visibility role and can manage complex logistics while maintaining a composed, professional presence.
 
 
 
 
 
 Responsibilities
 
 <ul>
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 Provide high-level administrative support to senior executives, managing priorities and ensuring efficient daily operations
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 Act as a gatekeeper by managing calendars, scheduling meetings, and prioritizing requests across internal and external stakeholders
 </li>
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 Coordinate domestic and international travel, including detailed itineraries and logistical planning
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 Prepare executives for meetings by organizing agendas, briefing materials, and relevant documentation
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 Manage expense reporting with a high degree of accuracy and timeliness
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 Handle inbound communications with professionalism and discretion, prioritizing requests and responding when appropriate
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 Coordinate internal and external meetings involving senior leadership and key stakeholders
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 Assist with preparation of presentations, briefing materials, and other executive-facing materials
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 Track follow-ups, deadlines, and action items to ensure priorities are executed smoothly
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 Support special projects and ad hoc initiatives as needed
 </li>
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 Maintain strict confidentiality while exercising sound judgment in a high-profile environment
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 </ul>
 
 
 
 
 Qualifications
 
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 4+ years of experience supporting senior executives, ideally within financial services, investment banking, or a similarly fast-paced professional environment
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 Bachelor&rsquo;s degree required
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 Exceptional organizational skills with the ability to manage competing priorities and complex schedules
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 Strong written and verbal communication skills
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 Highly polished, discreet, and confident interacting with senior stakeholders
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 Calm, professional demeanor with the ability to operate effectively under pressure
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 Strong attention to detail and a proactive approach to anticipating executive needs
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 Advanced proficiency in Microsoft Outlook, PowerPoint, Word, and Excel
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 Experience with expense management systems such as Workday is a plus
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 </ul>
 
 
</div>

Executive Assistant

Glocap Business Professionals, Administrative, Operations

<div>
 
 Our client, a prominent midtown Finance firm with a focus on Life Sciences, is looking for a Team Administrative Assistant to provide administrative support to its investment team. The ideal candidate will be organized, proactive and collaborative.
 
 
 
 
 
 
 
 
 
 Job Details
 
 
 
 COMPANY: Investment Management
 
 
 POSITION: Administrative Assistant
 
 
 LOCATION: Midtown, New York
 
 
 HYBRID: 3 days in the office and 2 days WFH
 
 
 HOURS: 8:30am-5:30pm with flexibility to work after hours as required
 
 
 COMPENSATION: $110k-$135k DOE + Discretionary Bonus + Overtime + Great Benefits
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 Enable the success of our investment team by providing critical administrative support, including:
 
 <ul>
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 Calendar &amp; conference management
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 Travel &amp; expenses
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 Data management
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Requirements
 
 
 <ul>
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 Must have 2-5 years of experience preferably out of Finance/Consulting/Legal
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 Ability to work independently and as a team member
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 Exemplary time management skills and the ability to identify and anticipate needs
 </li>
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 Detail-oriented self-starter with the ability to handle and prioritize multiple tasks
 </li>
 </ul>
</div>

Explore 1356+ Administrative assistant part time in New York this March. Find roles across top companies and apply now to boost your career.

1356 administrative assistant part time jobs In New York

Administrative Assistant - Part Time

Administrative Office Assistant/ Dispatcher

Real Estate Administrative Assistant

Administrative Assistant

Administrative Assistant

Executive Assistant

Administrative Assistant