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administrative assistant receptionist

Goldman Sachs

<div>
 
 Job Description
 
 
 
 
 Administrative Assistant, New York, NY
 
 
 
 We are seeking an experienced administrative professional to support and provide leverage at Goldman Sachs. The ideal candidate will possess strong administrative experience ideally within financial or corporate services, booking international and domestic travel, managing complex and ever shifting calendars across time zones and managing expenses. Candidates should be meticulously organized and be proficient in Concur, MS Word, Excel, PowerPoint and Outlook. This is a fantastic opportunity for a proactive and professional candidate to join a world class organization.
 
 
 
 If you apply to this posting, you will be considered for multiple roles across the firm that require this skillset.
 
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provides administrative support in a complex team environment to a senior group or executive.
 </li>
 <li>
 Coordinates complex, senior-level internal/ external meetings and conference calls.
 </li>
 <li>
 Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
 </li>
 <li>
 Supports internal and external managers or clients while responding and following up to client requests.
 </li>
 <li>
 Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
 </li>
 <li>
 Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
 </li>
 <li>
 Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
 </li>
 <li>
 Maintains understanding of firm policies and handles certain issues independently.
 </li>
 <li>
 Manages monthly invoices and arranges payment.
 </li>
 <li>
 On-boards new hires, processes new employees, transfers, termination, etc.
 </li>
 <li>
 Responsible for participation in general administrative duties (copying filing, faxing, archiving), ad-hoc projects, committees and or group events.
 </li>
 <li>
 Works with conference and catering services for meetings and client engagements as needed.
 </li>
 <li>
 Orders supplies and keeps inventory well-stocked.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong proficiency in Concur, MS Word, Excel, PowerPoint and Outlook.
 </li>
 <li>
 Prefer 3+ years of experience
 </li>
 <li>
 Requires excellent interpersonal and communication skills and team player mentality.
 </li>
 <li>
 High attention to detail and strong organizational skills.
 </li>
 <li>
 Ability to maintain high standards despite pressing deadlines.
 </li>
 <li>
 Ability to solve problems quickly and efficiently with excellent judgement.
 </li>
 <li>
 Strong knowledge of general business, corporate and government cultures with the ability to handle highly sensitive, confidential and non-routine information.
 </li>
 <li>
 Self-starter with excellent anticipation skills; problem solving; follow up.
 </li>
 <li>
 Demonstrated dependability and sense of urgency about getting results.
 </li>
 <li>
 Demonstrates high degree of integrity and confidentiality.
 </li>
 <li>
 Comfortable working with people at all organizational levels.
 </li>
 <li>
 Ability to display a consistent, professional degree of communication while working well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
 </li>
 <li>
 Highest degree of integrity, professionalism, diplomacy and discretion required
 
 
 </li>
 </ul>
 
 About Goldman Sachs
 
 
 
 At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.
 
 
 We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.
 
 
 We&rsquo;re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html
 
 
 &copy; The Goldman Sachs Group, Inc., 2023. All rights reserved.
 
 
 Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.
 
 
 
 Salary Range
 
 
 
 The expected base salary for this New York, New York, United States-based position is $70000-$110000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.
 
 
 
 Benefits
 
 
 
 Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here .
</div>

Administrative Assistant, New York

Henley & Partners - The Firm of Global Citizens®

<div>
 
 
 Joining Henley &amp; Partners
 
 
 &nbsp;
 
 
 As the leading global citizenship and residency advisory firm for over two decades, we specialize in helping our clients navigate the complex landscape of investment migration and citizenship planning.
 
 &nbsp;
 
 
 
 Why choose Henley &amp; Partners?&nbsp;
 
 Here's what sets us apart:
 
 &nbsp;
 
 <ul>
 <li>
 Global Impact: Join a company that makes a tangible difference in people's lives. Our work enables individuals and families to broaden their horizons, access new opportunities, and secure a brighter future through alternative citizenship and residency options
 </li>
 <li>
 Cutting-Edge Expertise: Be part of a team of industry pioneers and experts who are at the forefront of the investment migration field. We provide innovative solutions and leverage our extensive network of international partners to deliver exceptional service to our clients
 </li>
 <li>
 Dynamic and Diverse Culture: Immerse yourself in a truly global environment. With more than 40 offices spanning across continents, we foster a multicultural and inclusive workplace where ideas are valued, collaboration thrives, and personal growth is encouraged
 </li>
 <li>
 Continuous Learning: We believe in investing in our employees' professional development. At Henley &amp; Partners, you'll have access to ongoing learning opportunities, training programs, and industry conferences that will enhance your skills and expand your knowledge
 </li>
 <li>
 Impactful Projects: Join us in working on high-profile projects that shape the future of investment migration. From advising governments on citizenship-by-investment programs to assisting high-net-worth individuals in achieving their global mobility goals, your work will have a direct impact on our clients and the industry
 </li>
 <li>
 Work-Life Balance: We recognize the importance of maintaining a healthy work-life balance. Enjoy flexible working arrangements and benefits that support your well-being, ensuring that you can thrive both personally and professionally
 </li>
 </ul>
 &nbsp;
 
 ...but that's enough about us, let talk about you!
 
 
 &nbsp;
 
 We are seeking a highly organized and proactive&nbsp;
 
 Administrative Assistant
 
 &nbsp;to&nbsp;to provide administrative and clerical support to the office and team to ensure the efficient operation of the office by supporting a variety of tasks.
 
 
 
 
 Responsibilities:
 
 <ul>
 <li>
 Manage all daily office operational tasks to ensure smooth functioning of the office
 </li>
 <li>
 Greet guests and answer daily phone calls with professionalism and warmth
 </li>
 <li>
 Keep the office environment clean, organized, and fully stocked with necessary supplies
 </li>
 <li>
 Coordinate with office management to address facility issues or needs
 </li>
 <li>
 Coordinate service providers and external vendors as needed
 </li>
 <li>
 Booking travel arrangements for Managing Partner
 </li>
 <li>
 Gathering data and maintaining organization in Excel lists (diverse staff lists, payments, diverse contact lists, etc.)
 </li>
 <li>
 Create physical filing system, organize the electronic filing system for documents to be uploaded (for other staff members) to the CRM.&nbsp;
 </li>
 <li>
 Facilitate IT onboarding and gathering the work equipment for new joiners and placing orders and keeping tracking updated
 </li>
 <li>
 Assist with special projects and ad hoc requests as needed
 </li>
 <li>
 Representing the office in activities and alignments within the organization
 </li>
 <li>
 Assist Managing Partner as needed
 
 
 </li>
 </ul>
 
 Qualifications:
 
 <ul>
 <li>
 Excellent interpersonal skills and self-awareness
 </li>
 <li>
 Excellent relationship building skills
 </li>
 <li>
 Having a strong work ethic and the ability to address multiple tasks in a short time frame and being able to stick to strict deadlines
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Ability to work both independently and within a team environment
 </li>
 <li>
 Proficient in Microsoft Word, Excel and PowerPoint
 </li>
 <li>
 Previous experience in the office management is of a great advantage
 
 
 </li>
 </ul>
 
 What we offer:&nbsp;
 
 <ul>
 <li>
 Compensation of USD 50.000 to 60.000 per year depending on experience
 </li>
 <li>
 Comprehensive health, dental, and vision insurance
 </li>
 <li>
 Career advancement opportunities
 </li>
 <li>
 15 days vacation per calendar year
 
 
 </li>
 </ul>
 Join our team and be part of an organization that values innovation, fosters collaboration, and believes in the potential of its employees. We offer comprehensive benefits and a dynamic work environment that encourages growth and personal development.
 
 If you are seeking a challenging yet rewarding opportunity where your ideas can make a real impact, we invite you to apply today.
 
</div>

Administrative / Office Assistant

PIMCO

<div>
 PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients&rsquo; capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world&rsquo;s largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.
 
 
 Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.
 
 
 
 Position Description
 
 
 
 We are currently seeking an Administrative Assistant to join our team in New York, NY. We have opportunities to support our Client Management, Global Wealth Management, and Portfolio Management businesses. This position offers a unique opportunity to gain insight into various areas of the firm, collaborate with diverse teams, and contribute to our commitment to exceptional client service.
 
 
 In this role, you will thrive as a resourceful self-starter in a fast-paced environment that demands professionalism, organization, and attention to detail. You will serve as a trusted partner to your immediate team and contribute to our team support model, providing comprehensive support to the entire organization and backup support as needed. Your responsibilities will include managing executives' calendars, scheduling and coordinating meetings, and ensuring smooth communication between leaders and internal/external stakeholders. You will also handle travel arrangements, process expense reports, and assist in planning client events, managing all logistical elements to create a seamless experience.
 
 
 
 Location
 
 
 
 New York, NY
 
 
 
 Responsibilities
 
 
 
 The key responsibilities include, but are not limited to:
 
 
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support, acting as a proactive gatekeeper to maximize executives' time and contribute to efficient team operations.
 </li>
 <li>
 Serve as the main point of contact for internal and external communications, prioritizing phone calls, emails, and mail.
 </li>
 <li>
 Assist with general administrative duties, including phone coverage, copying, distributing mail, and supporting ad-hoc projects and group events.
 
 
 </li>
 </ul>
 
 Calendar &amp; Meeting Management
 
 
 
 <ul>
 <li>
 Proactively manage and prioritize executives&rsquo; calendars, scheduling internal and external meetings efficiently.
 </li>
 <li>
 Manage daily calendars for multiple executives, showcasing flexibility and problem-solving skills to adjust and prioritize schedules in response to last-minute changes.
 </li>
 <li>
 Arrange and reserve conference rooms, catering, audio/video, and other essential services for meetings and conferences, coordinating logistics for both onsite and offsite events.
 
 
 </li>
 </ul>
 
 Travel &amp; Expense Management
 
 
 
 <ul>
 <li>
 Book travel arrangements (primarily domestic) and manage complex itineraries, including flights, accommodations, ground transportation, and visas, while adhering to firm policies.
 </li>
 <li>
 Process expense reporting with precision and timeliness.
 
 
 </li>
 </ul>
 
 Client &amp; Event Management
 
 
 
 <ul>
 <li>
 Organize client meetings and internal events, including venue selection, catering, and logistics management to create a seamless experience (e.g., Global Client Meetings, Due Diligence Meetings, Roadshows, Board Meetings, Department Onsites).
 </li>
 <li>
 Order and coordinate monthly client anniversary gifts, reinforcing our commitment to client relationships.
 </li>
 <li>
 Update and maintain client information and activities in CRM/Perform, ensuring data integrity and compliance standards for client meals, gifts, and entertainment.
 
 
 </li>
 </ul>
 
 Communication &amp; Relationship Management
 
 
 
 <ul>
 <li>
 Build strong business relationships with executives and administrative staff, ensuring smooth communication between leaders and internal/external stakeholders.
 
 
 </li>
 </ul>
 
 Research &amp; Documentation
 
 
 
 <ul>
 <li>
 Draft, proofread, and edit business documents, including memos, reports, presentations, and emails, ensuring accuracy and clarity.
 </li>
 <li>
 Conduct research, gather data, and prepare reports and presentations to support decision-making processes.
 
 
 </li>
 </ul>
 
 Team Collaboration &amp; Development
 
 
 
 <ul>
 <li>
 Collaborate with the Admin team to ensure backup coverage and provide ad hoc support for other Account Managers as needed.
 </li>
 <li>
 Drive key team activities and events, such as all-hands meetings, team meetings, and social events.
 </li>
 <li>
 Coordinate mid-year and year-end conversations between associates and their managers, fostering open communication and development.
 </li>
 <li>
 Manage the onboarding process for new employees and consultants, including coordinating seating, equipment, announcements, and access.
 
 
 </li>
 </ul>
 
 Proactive Engagement
 
 
 
 <ul>
 <li>
 Actively engage with the executive's direct report team to ensure alignment of priorities and open communication paths.
 </li>
 <li>
 Keep leaders informed of upcoming commitments and responsibilities, anticipating their needs in advance of meetings.
 </li>
 <li>
 Optimize leaders' schedules by managing conflicting priorities and minimizing time conflicts while displaying discretion in handling highly confidential information and addressing unexpected situations.
 
 
 </li>
 </ul>
 
 Position Requirements
 
 
 
 
 Experience and Education
 
 
 
 <ul>
 <li>
 Minimum of five years of administrative experience, with a proven track record of supporting multiple senior executives or management teams.
 </li>
 <li>
 Two-year college degree preferred but not required.
 
 
 </li>
 </ul>
 
 Technical Skills
 
 
 
 <ul>
 <li>
 Intermediate to advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
 </li>
 <li>
 Demonstrated working knowledge of core policies and procedures, including Travel, Calendaring, Client Meetings, Expenses, and tools like Zoom, Box, Slack, Concur, Navan, Condeco, Catering, Visitors Portals, and Service Now.
 
 
 </li>
 </ul>
 
 Organizational &amp; Time Management Skills
 
 
 
 <ul>
 <li>
 Excellent organizational, time-management, and multitasking skills with strong attention to detail.
 </li>
 <li>
 Ability to maintain composure under pressure and effectively manage high-stress situations.
 </li>
 <li>
 Strong capability to reprioritize tasks as business needs change.
 
 
 </li>
 </ul>
 
 Communication Skills
 
 
 
 <ul>
 <li>
 Strong written and verbal communication skills, including superior telephone etiquette and effective email composition.
 </li>
 <li>
 High ethical standards with the ability to handle confidential information professionally.
 
 
 </li>
 </ul>
 
 Interpersonal &amp; Soft Skills
 
 
 
 <ul>
 <li>
 Ability to work independently, take initiative, and collaborate effectively with team members.
 </li>
 <li>
 Proactive mindset with a sense of urgency, anticipating needs to support executives.
 </li>
 <li>
 Strong prioritization, client focus, solutions-oriented approach, and follow-through skills.
 </li>
 <li>
 Flexibility and adaptability to changing priorities and demands.
 </li>
 <li>
 Self-starter with a strong aptitude for learning and exercising good judgment in various situations.
 
 
 </li>
 </ul>
 
 Critical Success Factors
 
 
 
 The successful candidate will have demonstrated a consistent and proven track record in the following key areas:
 
 
 
 Client Focus
 
 
 
 <ul>
 <li>
 Strong focus on understanding and meeting client needs while fostering and nurturing positive relationships with clients and stakeholders, ensuring high levels of client satisfaction.
 
 
 </li>
 </ul>
 
 Effective Communication
 
 
 
 <ul>
 <li>
 Strong written and verbal communication skills, ensuring clear interactions and effective engagement with diverse audiences.
 
 
 </li>
 </ul>
 
 Attention to Detail
 
 
 
 <ul>
 <li>
 Exhibits accuracy and timeliness across all core functions&mdash;such as travel, calendaring, meeting coordination, expenses, and phone coverage&mdash;ensuring the delivery of individual goals while supporting team priorities.
 </li>
 <li>
 Meticulous in handling logistics, documentation, and communication with professionalism.
 
 
 </li>
 </ul>
 PIMCO follows a total compensation approach when rewarding employees which includes a base salary and a discretionary bonus. Base salary is the fixed component of compensation that is determined by core job responsibilities, relevant experience, internal level, and market factors. The discretionary bonus is used to award performance and therefore is determined by company, business, team, and individual performance.
 
 
 Hourly Rate: $ 47.59
 
 
 Equal Employment Opportunity and Affirmative Action Statement
 
 
 
 PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws.
 
 
 
 Applicants with Disabilities
 
 
 
 PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at 949-720-7744 and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.
 
</div>

Administrative Assistant (New York, NY)

Affinity Dental Management

<div><div>Deliver Exceptional First Impressions in Manhattan - Join Us as a Dental Office Receptionist</div><div></div><div> 
Concerned Dental Care of the Upper West Side is hiring a polished, patient-focused Dental Office Receptionist to be the welcoming face of our modern, multi-specialty practice in Manhattan. Located on Amsterdam Avenue, our office serves a steady flow of patients in a fast-paced, high-service environment, and we&rsquo;re looking for someone who thrives on creating a warm, organized, and professional experience from the moment a patient walks through the door.</div><div></div><div> 
If you have dental insurance experience and enjoy building relationships, keeping schedules running smoothly, and helping patients feel informed and cared for, this could be an excellent fit.</div><div></div><div> 
Why Join Concerned Dental Care of the Upper West Side?</div><div><ul><li>
Competitive Pay: $27/hour</li><li>
Full-Time Schedule: Monday-Friday</li><li>
Modern, State-of-the-Art Practice: 9 fully equipped operatories, digital charting with Denticon, and a tech-forward environment that values efficiency and precision</li><li>
Exceptional Patient Experience: Over 112 5-star reviews and a 4.9-star average</li><li>
Supportive Team Culture: Collaborative, professional environment with strong administrative and clinical teamwork</li><li>
Prime Manhattan Location: Conveniently located at 657 Amsterdam Avenue with easy access to subway, bus, and local transit</li></ul></div><div></div><div> 
What You&rsquo;ll Do</div><ul><li>
Welcome patients warmly and create a polished, professional first impression</li><li>
Answer phones, assist patients with questions, and schedule appointments efficiently</li><li>
Verify and communicate dental insurance benefits, eligibility, and estimates</li><li>
Manage patient check-in and check-out and maintain accurate patient information</li><li>
Collect payments, balance transactions, and support front office financial workflows</li><li>
Maintain accurate records and assist with data entry and document management</li><li>
Coordinate closely with providers and clinical staff to support smooth patient flow</li><li>
Use scripts and communication guidelines in person and over the phone, as assigned</li></ul><div></div><div> 
What We&rsquo;re Looking For</div><ul><li>
Dental insurance experience required</li><li>
High school diploma or GED</li><li>
Strong customer service, organization, and professionalism</li><li>
Comfortable in a fast-paced environment with multiple priorities</li><li>
Excellent communication skills and confident phone etiquette</li><li>
Familiarity with Denticon or similar dental software preferred</li><li>
Positive, dependable, team-oriented attitude</li><li>
Bilingual Spanish/English a plus</li></ul><div></div><div> 
Location &amp; Schedule</div><div><ul><li>
Concerned Dental Care of the Upper West Side | 657 Amsterdam Avenue. New York, NY 10025</li></ul></div><div></div><div> 
Schedule:<ul><li>
Monday-Friday</li></ul></div><div></div><div> 
About Concerned Dental Care of the Upper West Side</div><div>
Concerned Dental Care of the Upper West Side is a modern, patient-centered, multi-specialty practice offering a wide range of services including general, restorative, cosmetic, endodontic, periodontic, and orthodontic care. Our office is known for delivering expert care with compassion in a high-tech, welcoming setting where both patients and team members feel supported.</div><div></div><div> 
Ready to Be the Heart of the Practice?</div><div>
If you&rsquo;re ready to bring your front desk expertise, professionalism, and insurance knowledge to a respected Manhattan dental office, apply today and help us deliver the kind of patient experience patients remember and return for.</div><div></div><div> 
Concerned Dental Care is a proud affiliate of Affinity Dental Management, an equal opportunity employer committed to a diverse and inclusive workforce. We encourage qualified candidates from all backgrounds to apply and will consider all qualified applicants for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, genetic information, or any other protected characteristic. All offers of employment are contingent upon successful completion of background, reference, and employment verification checks.</div><div></div><div> 
{Dental Receptionist, Dental Office Receptionist, Front Desk Coordinator - Dental, Dental Office Administrator, Dental Administrative Assistant, Dental Front Desk, Patient Coordinator, Treatment Coordinator}</div></div><div></div>

Dental Office Receptionist

Center for Human Reproduction

<div>
 
 
 Company Description
 
 
 
 The Center for Human Reproduction (CHR) is a leading fertility center based in New York City, recognized nationally and internationally for treating patients with multiple failed IVF cycles. Founded as one of the first IVF centers in the U.S., CHR specializes in treatment for diminished ovarian reserve. Our egg donor program is unique, offering a balanced compensation structure and third-party insurance policy. At CHR, we personalize each treatment plan based on extensive research and patient needs, ensuring better outcomes and patient experiences.
 
 
 
 
 
 
 Receptionist / Billing Assistant
 
 
 
 A prominent Fertility Clinic on the UES is looking for a receptionist to join our team. A strong candidate will have a solid work ethic, excellent attention to detail, and an empathetic nature given the sensitive field we work in.
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Greet patients upon arrival, sign them in, and obtain insurance information.
 </li>
 <li>
 Provide patients with intake forms, copies of office policies, and assist with general inquiries.
 </li>
 <li>
 Manage administrative tasks, including drafting official correspondence and overseeing/scheduling patient appointments.
 </li>
 <li>
 Answer phones, take messages, and provide follow-up communication for patients, pharmacies, and other providers.
 </li>
 <li>
 Support billing operations by:
 </li>
 <li>
 Collecting and verifying insurance information at check-in.
 </li>
 <li>
 Entering and updating billing information in the system.
 </li>
 <li>
 Assisting with processing payments, co-pays, and outstanding balances.
 </li>
 <li>
 Coordinating with the billing department to resolve patient billing questions.
 </li>
 <li>
 Ensuring accuracy of patient financial records and insurance submissions.
 </li>
 <li>
 Familiarity with billing statements and billing codes
 </li>
 </ul>
 
 
 Salary Range
 
 
 
 $22 &ndash; $27/hour, based on experience
 
 
 
 Requirements
 
 
 <ul>
 <li>
 2+ years of experience in the medical field (preferred)
 </li>
 <li>
 2+ years of prior customer service experience
 </li>
 <li>
 Basic Medical billing experience is a plus
 </li>
 <li>
 Excellent phone etiquette and communication skills
 </li>
 <li>
 Ability to work on alternating weekends
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
 </ul>
 
 
 Work Location
 
 
 <ul>
 <li>
 One location on the Upper East Side
 </li>
 </ul>
</div>

Medical Office Receptionist

North Shore Medical Labs

About UsWe are a well-established medical laboratory facility that has proudly supported clinics and physician offices across the metropolitan area for over 20 years. Our lab is known for its excellent track record in service and quality. We are currently seeking a motivated, dependable team member who is eager to contribute to our continued growth.We are looking for someone with a positive attitude, strong work ethic, and a proactive mindset.Primary Responsibilities<ul><li>Administrative &amp; Customer Service Duties</li><li>Enter patient demographic information each morning from previous day orders</li><li>Verify and update medical insurance benefits</li><li>Answer incoming calls professionally and courteously</li><li>File documents and assist management with day-to-day office operations</li><li>Pack and prepare supply orders</li><li>Receive deliveries and stock the supply room</li><li>Maintain inventory and assist with inventory management</li><li>Lift and move supplies (up to 50 lbs as required)</li></ul>Driver Responsibilities<ul><li>We are also seeking a dependable Personal Driver to provide safe, efficient, and courteous transportation services for us.</li><li>Ensure a safe, comfortable, and professional driving experience at all times</li></ul>Ideal Candidate Qualifications<ul><li>Strong attention to detail and accuracy</li><li>Positive attitude and professional demeanor</li><li>Excellent telephone and customer service skills</li><li>Strong data entry and general computer skills</li><li>Clear verbal and written communication skills</li><li>Reliable, organized, and dependable</li><li>Ability to work independently and multitask effectively</li></ul>Driver-Specific Requirements<ul><li>Proven experience in driving, shuttle service, limousine service, or delivery driving</li><li>Valid driver&rsquo;s license appropriate for the vehicle type</li><li>Clean driving record</li></ul>Schedule &amp; Employment Details<ul><li>Daytime shift: 8:30 AM &ndash; 5:00 PM</li><li>Must be open to working Saturdays</li><li>Driving duties primarily occur in the afternoons and evenings</li><li>Experience is a plus, but we are willing to train the right candidate</li></ul>Job Type: Full-timePay: $17.00 - $18.00 per hourWork Location: In person

Administrative Assistant/Driver

Atrium

<div>
 
 Client Overview
 
 
 
 Our client, a leading creative agency working across media, branding, and digital content, is seeking a friendly and dependable
 
 Receptionist
 
 to be the face of their bustling New York City office. Known for their collaborative culture and fast-paced environment, the company offers an exciting opportunity for a Receptionist who enjoys multitasking, client interaction, and being at the center of a dynamic team. If you are a people-focused Receptionist with great communication skills and an eye for detail, this is an exciting chance to be part of a creative office environment and contribute to a high-energy, high-visibility front desk team.
 
 
 
 Salary/Hourly Rate
 
 
 
 $21/hr - $23/hr Depending on experience
 
 
 
 Position Overview
 
 
 
 The Receptionist will be responsible for managing front desk operations, greeting visitors, handling calls, and ensuring smooth day-to-day activity in the office. The ideal Receptionist is proactive, professional, and enjoys maintaining a polished and welcoming atmosphere. This is a great opportunity for a Receptionist with a customer service mindset and an interest in the media or creative space.
 
 
 
 Responsibilities Of The Receptionist
 
 
 
 <ul>
 <li>
 Greet all guests, clients, and staff as the first point of contact for the office.
 </li>
 <li>
 Answer and direct incoming phone calls with professionalism and accuracy.
 </li>
 <li>
 Manage front desk inbox, scheduling, and appointment coordination.
 </li>
 <li>
 Maintain a tidy and organized reception area and shared meeting spaces.
 </li>
 <li>
 Assist with administrative tasks such as mail distribution, data entry, and supply ordering.
 </li>
 <li>
 Coordinate visitor check-ins, security badges, and meeting logistics.
 </li>
 <li>
 Support office leadership with light calendar management and internal communications.
 </li>
 <li>
 Serve as a go-to resource for general office needs and support requests.
 </li>
 <li>
 Represent the Receptionist team during internal events, tours, and client meetings.
 </li>
 <li>
 Take on special projects and general operations tasks as assigned.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Receptionist:
 
 
 
 <ul>
 <li>
 1 - 2 years of experience in a Receptionist, front desk, or customer service role.
 </li>
 <li>
 Strong communication and organizational skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Outlook, Word, Excel).
 </li>
 <li>
 Professional demeanor with a friendly and approachable attitude.
 </li>
 <li>
 Ability to multitask and stay composed in a fast-paced environment.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Receptionist:
 
 
 
 <ul>
 <li>
 Previous experience in a creative, media, or client-facing office.
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 Familiarity with platforms like Google Workspace, Slack, or Zoom.
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 Interest in branding, media, or entertainment industries.
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 Background working in a receptionist role at a high-traffic front desk.
 
 
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 Education Requirements:
 
 
 
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 Bachelor's degree is preferred.
 
 
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 Benefits:
 
 
 
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 Potential to grow into a long-term Receptionist or Office Coordinator role.
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 Exposure to a creative and collaborative agency culture.
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 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
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 Access to industry networking events and company-hosted panels.
 
 
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 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 390703
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Receptionist - 390703

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