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administrative assistant ronald mcdonald house global

McDonald's

<div>
 <p>
  <strong>
   Position Purpose
  </strong>
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  Ronald McDonald House Global is seeking a highly skilled, proactive, and collaborative Administrative Assistant to provide executive-level administrative support to senior leaders across the organization. This role will primarily support the Chief Philanthropy Officer and the Chief Marketing &amp; Communications Officer, while also providing back-up administrative support for other members of the Senior Leadership Team as needed.
 </p>
 <p>
  The Administrative Assistant plays a critical role in ensuring senior leaders are prepared, organized, and able to focus on advancing the mission of Ronald McDonald House Global. This individual brings professionalism, sound judgment, discretion, and a strong service mindset, and thrives in a fast-paced, mission-driven environment.
 </p>
 <p>
  We are looking for someone who is anticipatory rather than reactive, communicates clearly and confidently, and thrives in a highly collaborative, team-based environment that values shared ownership and collective success.
 </p>
 Responsibilities
 <p>
  Provide executive-level administrative support to assigned senior leaders, including complex calendar management, scheduling, and meeting coordination across multiple time zones.
 </p>
 <p>
  Proactively manage calendars by anticipating conflicts, aligning schedules to priorities, and ensuring leaders are prepared for meetings and key engagements.
 </p>
 <p>
  Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and travel documentation such as visas, while optimizing leaders&rsquo; time and availability.
 </p>
 <p>
  Process expense reports accurately and in a timely manner.
 </p>
 <p>
  Keep leaders on schedule by providing reminders and ensuring required documents, briefing materials, and agendas are prepared in advance.
 </p>
 <p>
  Serve as a professional point of contact for internal and external stakeholders, including donors, board members, and senior external partners.
 </p>
 <p>
  Coordinate meeting logistics end-to-end, including room reservations, virtual meeting links, materials, food &amp; beverage, and follow-up actions.
 </p>
 <p>
  Draft or lightly edit routine correspondence on behalf of senior leaders, as appropriate.
 </p>
 <p>
  Manage shared inboxes as assigned.
 </p>
 <p>
  Provide back-up administrative support for other senior leaders as needed.
 </p>
 <p>
  Take on additional responsibilities and special projects to support senior leadership and evolving organizational priorities.
 </p>
 Operational Excellence
 <p>
  Anticipate and respond to scheduling, travel, or operational challenges proactively, using a positive and solution-oriented approach.
 </p>
 <p>
  Demonstrate strong follow-through and accountability, consistently closing loops and completing tasks without needing reminders.
 </p>
 <p>
  Maintain excellent attention to detail while managing multiple priorities and deadlines.
 </p>
 <p>
  Take personal responsibility for meeting commitments and ensuring work is completed accurately and on time.
 </p>
 <p>
  Engage with colleagues in a supportive, collaborative manner that contributes to overall team effectiveness.
 </p>
 <p>
  Represent Ronald McDonald House Global and senior leadership with consistent professionalism, discretion, and credibility.
 </p>
 <p>
  Work collaboratively with others in ways that align with organizational values and support shared outcomes.
 </p>
 <br/>
 <br/>
 Qualifications
 <p>
  &nbsp;
 </p>
 <p>
  Ability to work on-site at McDonald&rsquo;s Headquarters three days per week.
 </p>
 <p>
  3+ years of experience providing administrative support to VP-level and/or C-suite executives, including calendar management and travel coordination.
 </p>
 <p>
  Experience working in a matrixed organization with shared priorities, multiple stakeholders, and competing demands.
 </p>
 <p>
  Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, SharePoint).
 </p>
 <p>
  Experience using virtual meeting platforms such as WebEx, Teams, or similar tools.
 </p>
 <p>
  Strong written and verbal communication skills.
 </p>
 <p>
  Highly proactive and anticipatory, with the ability to think several steps ahead.
 </p>
 <p>
  Confidence interacting professionally with donors, board members, and senior external partners.
 </p>
 <p>
  Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment.
 </p>
 <p>
  Strong organizational skills and attention to detail.
 </p>
 <p>
  Strong follow-through and ability to close loops without being prompted.
 </p>
 <p>
  Ability to prioritize effectively, work well under pressure, and adapt to a constantly evolving environment.
 </p>
 <p>
  Team-oriented mindset with a willingness to provide back-up support and contribute to shared success.
 </p>
 <br/>
 <br/>
 <strong>
  Salary Range
 </strong>
 <p>
  The expected salary range for this role is&nbsp;$60,196.00 -&nbsp;$75,245.00&nbsp;per year
  <br/>
  &nbsp;
  <br/>
  The above represents the expected&nbsp;salary&nbsp;range for this job requisition. Ultimately, in determining your&nbsp;pay, we may also consider your experience, and other job-related factors.
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Additional Information:&nbsp;
  </strong>
 </p>
 <p>
  Benefits eligible: This position offers health and welfare benefits, a 401(k) plan, adoption assistance program, educational assistance program, flexible ways of working, and time off policies (including sick leave, parental leave, and vacation/PTO). Eligibility requirements apply to some benefits and may depend on job classification and length of employment. &nbsp;
 </p>
 <p>
  Bonus eligible: This position is eligible for a bonus, calculated based on individual and company performance.&nbsp;
 </p>
 <p>
  McDonald&rsquo;s is an equal opportunity employer committed to the diversity of our workforce. We promote an inclusive work environment that creates feel-good moments for everyone. McDonald&rsquo;s provides reasonable accommodations to qualified individuals with disabilities as part of the application or hiring process or to perform the essential functions of their job. If you need assistance accessing or reading this job posting or otherwise feel you need an accommodation during the application or hiring process, please contact mcdhrbenefits@us.mcd.com. Reasonable accommodations will be determined on a case-by-case basis.&nbsp;
 </p>
 <p>
  McDonald&rsquo;s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.&nbsp;
 </p>
 <p>
  Nothing in this job posting or description should be construed as an offer or guarantee of employment.&nbsp;
 </p>
</div>


Administrative Assistant, Ronald McDonald House Global

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

Mind Friend PRO

<div><p>https://www.linkedin.com/company/mindfriend/</p><p>
https://mindfriend.com/</p><p>
We are seeking a highly organized and detail-oriented Remote Email &amp; Communications Coordinator to manage our email communications, organize our Google Workspace, and facilitate seamless communication between our in-house teams. You will be the central hub for email correspondence, ensuring efficient information flow and maintaining a well-organized digital workspace.</p><b><br>
Requirements</b><br>
<p></p><ul>
<li><b>Email Management:</b>
</li><li><ul><li>Monitor and manage incoming and outgoing emails, prioritizing and responding promptly.</li>
<li>Draft and send professional and clear emails to clients, partners, and internal teams.</li>
<li>Organize and maintain email folders and labels within Google Workspace for efficient retrieval.</li>
<li>Implement email filtering and automation rules to streamline workflow.</li>
</ul></li><li><b>Google Workspace Organization:</b>
</li><li><ul><li>Maintain and organize files and folders within Google Drive, ensuring easy access for team members.</li>
<li>Manage shared calendars and documents, ensuring accuracy and up-to-date information.</li>
<li>Utilize Google Workspace tools (Docs, Sheets, Slides) for document creation and collaboration.</li>
</ul></li><li><b>Internal Communication:</b>
</li><li><ul><li>Facilitate communication between in-house teams via email and other online communication tools.</li>
<li>Ensure clear and consistent communication of information and updates.</li>
<li>Relay information from external emails to the necessary internal teams.</li>
</ul></li><li><b>Administrative Support:</b>
</li><li><ul><li>Assist with scheduling appointments and meetings.</li>
<li>Maintain accurate records and documentation.</li>
<li>Support other administrative tasks as needed.</li>
</ul></li></ul><p><b>Qualifications:</b></p><ul>
<li>Proven experience in email management and administrative support.</li>
<li>Proficiency in Google Workspace (Gmail, Drive, Docs, Sheets, Calendar).</li>
<li>Excellent written and verbal communication skills.</li>
<li>Strong organizational and time-management skills</li>
<li>Ability to prioritize tasks and meet deadlines.
</li><li>Attention to detail and accuracy.</li>
<li>Ability to work independently in a remote environment.
</li><li>Reliable internet connection, and appropriate remote working environment.</li><br>
</ul><br>
<br>
<p></p><b>Benefits</b><p><br>
Fully remote work environment.</p><p>
Flexible schedule.</p><p>
Opportunities for professional development.</p><p>
Collaborative and supportive team.</p></div>

Customer Service- Admin- Virtual Assistant (Remote)

Flexport

<div><div><h2 class="jobSectionHeader"><b>About Flexport:</b></h2>
<p>
At Flexport, we believe global trade can move the human race forward. That's why it's our mission to make global commerce so easy there will be more of it. We're shaping the future of a $10T industry with solutions powered by innovative technology and exceptional people. Today, companies of all sizes&mdash;from emerging brands to Fortune 500s&mdash;use Flexport technology to move more than $19B of merchandise across 112 countries a year.</p>
<p>
The recent global supply chain crisis has put Flexport center stage as we continue to play a pivotal role in how goods move around the world. We are proud to have the support of the best investors in the game who believe in our mission, solutions and people. Ready to tackle global challenges that impact business, society, and the environment? Come join us.</p></div><h2 class="jobSectionHeader"><b>
Exciting Trade Advisory Opportunity to Help Make Global Trade Easy</b></h2>
<h2 class="jobSectionHeader"><b>The opportunity:</b></h2>
<p>
The global supply chain is one of the most heavily regulated industries for all parties involved. Everyone from the carriers, intermediaries, trucking companies, 3rd party logistics, freight forwarders, shippers, consignees, importers, exporters, and brokers face a challenging and complex task of navigating through a myriad of laws from the originating country, destination country as well as international treaties and conventions.</p>
<p>
The Trade Advisory team, consisting of business consultants, lawyers and licensed customs brokers, offers advanced customs and trade expertise to help clients identify supply chain risks and cost savings opportunities. As a <b>Trade Advisory Lead</b>, you will lead and mentor other Trade Advisory team members to help address and find solutions to trade issues that matter to our clients, furthering the company's values. Your role would take your trade and industry knowledge to help build our trade advisory services, while servicing our clients.</p>
<h2 class="jobSectionHeader"><b>
You will:</b></h2>
<ul><li>Lead and manage trade advisory projects that focus on trade compliance and duty minimization strategies, including Classification, Country of Origin, FTA analysis, FSFE, Compliance assessment, tariff engineering, etc.</li>
<li>Perform, coordinate, and support Trade Advisory analytics and reporting from a variety of sources, providing insights and recommendations.</li>
<li>Monitor deadlines and draft client deliverables for multiple projects at a given time, ensuring high quality and timely delivery.</li>
<li>Proactively stay informed on the latest customs and other government agency regulations, ruling issuances, and industry trends that are relevant to our clients, and educate the team.</li>
<li>Ensure project timelines, statuses, and invoices are appropriately managed and delivered, overseeing the work of other associates.</li>
<li>Coordinate and facilitate software solutions, automation of data analytics, improvement of SOPs, ACE portal access, applications, and integrations, serving as a subject matter expert.</li>
<li>Interface with CBP and our clients and offer timely responses, elevating where necessary, and guiding junior team members.</li>
<li>Maintain active communication with clients, customs and other government authorities, and internal stakeholders, representing the team.</li>
<li>Support Trade Advisory infrastructure and administrative requirements, contributing to team development and best practices.</li>
</ul><h2 class="jobSectionHeader"><b>You should have:</b></h2>
<ul><li>Bachelor's degree from an accredited college/university.</li>
<li>Licensed Customs Broker required, J.D. or graduate degree highly preferred.</li>
<li>5-7 years trade related experience working in house, at customs brokerage, consulting or law firm preferred, with demonstrated leadership experience.</li>
<li>Strong technical and business writing skills.</li>
<li>Strong interpersonal skills and the ability to stay on top of multiple tasks and projects, with excellent prioritization and delegation abilities.</li>
<li>Expertise with Microsoft Office suite and Google equivalents.</li>
<li>Strong data analytical skills.</li>
<li>Strong industry knowledge including classification, valuation, reconciliation, duty minimization and avoidance strategies, government regulations and rulings, and other trade information, with the ability to provide expert guidance.</li>
</ul>
<p>#LIOnsite</p><div><div>
<div>
<div><div><div><div><div><div><div><div><div><h4 class="jobSectionHeader"><b>Commitment to Equal Opportunity</b></h4>
<p>
At Flexport, our ability to fulfill our mission of making global commerce easy and accessible relies on having a diverse, dedicated and engaged workforce. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, age, physical and mental disability, health status, marital and family status, sexual orientation, gender identity and expression, military and veteran status, and any other characteristic protected by applicable law.</p>
<h4 class="jobSectionHeader"><b>
Global Data Privacy Notice for Job Candidates and Applicants</b></h4>
<p>
Depending on your location, the General Data Protection Regulation (GDPR) and California Consumer Privacy Act (CCPA) may regulate the way we manage the data of job applicants. By submitting your application, you are agreeing to our use and processing of your data as required. Please see our Privacy Notice available at www.flexport.com/privacy for additional information.</p></div></div></div></div></div></div></div></div></div></div></div></div></div>

Trade Advisory Lead

Capital One

<div>Senior Administrative Assistant (Administrative Support Assistant III) - Card Tech<p></p><p>
Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.</p><p></p><p>
In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives&rsquo; complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.</p><p></p><p><b>
Responsibilities:</b></p><ul><li><p>
Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes</p></li><li><p>
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences</p></li><li><p>
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems</p></li><li><p>
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)</p></li><li><p>
Prepare professional business communication documents including memos, letters, and emails</p></li><li><p>
Build and maintain good business relationships with executives and administrative staff across the organizations</p></li><li><p>
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events</p></li><li><p>
Promote a fun and team-oriented work environment</p></li></ul><p></p><p>
At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.
</p><p></p><p><b>Basic Qualifications:</b></p><ul><li><p>
High School Diploma, GED or equivalent certification</p></li><li><p>
At least 2 years of Administrative experience</p></li><li><p>
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite<br>
</p></li></ul><p><b>Preferred Qualifications:</b></p><ul><li><p>
Associates Degree</p></li><li><p>
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment</p></li><li><p>
At least 3+ years of calendar management supporting multiple executives</p></li><li><p>
At least 1+ year of meeting and event planning experience</p></li><li><p>
Experience setting up video conference and Zoom/Skype technology for meeting user</p></li><li><p>
Experience planning ahead and managing time effectively</p></li><li><p>
Excellent written and verbal communications</p></li><li><p>
Excellent organizational skills</p></li></ul><p><br>
At this time, Capital One will not sponsor a new applicant for employment authorization for this position.</p><p></p><p>
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.</p><p></p>
Chicago, IL: $73,500 - $83,900 for Admin Support Assistant III<p></p><p><br>
Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate&rsquo;s offer letter.</p><p></p><p>
Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.</p><p></p>
This role is expected to accept applications for a minimum of 5 business days.<p></p>
No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City&rsquo;s Fair Chance Act; Philadelphia&rsquo;s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.<p></p><p>
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.</p><p></p><p>
For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com</p><p></p><p>
Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.</p><p></p><p>
Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).</p></div>

Senior Administrative Assistant (Administrative Support Assistant III) - Card Tech

The University of Chicago

<div><div>Department</div>
BSD PSY - Administrative Operations<div><br>
About the Department</div>
To honor our promise to always put our patients first and to be ever mindful of each patients dignity and individuality, we must also be at the forefront of transformative discovery and innovation in psychiatric care.<div><br>
Job Information</div><div>
Job Summary:</div><div>
The Project Assistant III provides clerical support for the academic, clinical and administrative operations of one or more sections. Supports a wide variety of clerical functions for faculty, fellows, nurses, staff, research assistants, and trainees. Handles general office duties such as making copies, scanning, filing, typing general correspondence, sorting mail and faxes, maintaining office equipment and supplies, running errands, and answering the section telephone. Provides general assistance to visitors and guests, including guiding them to appropriate locations/offices. Responds to general inquiries and triages as appropriate. Assists in coordinating events, meetings, and calendar management for faculty. Responsible for submitting requests for payment of invoices, the purchase of goods and services, and the processing of reimbursements. Other duties as assigned.</div><div></div><div>
Responsibilities:</div><ul><li><div>
Provide administrative support to section faculty and shared support of nurse practitioners and research staff including processing of expense reimbursements in GEMS, travel expense vouchers, disbursements in ePayments, faxing, filing, photocopying, mail, ordering supplies in Buysite, submission of facilities maintenance requests, file maintenance, phone triage.</div></li><li><div>
Coordinate the administrative needs of faculty physicians. Coordination encompasses support of academic, clinical, and administrative needs of the faculty and staff.</div></li><li><div>
Communicate regularly with patients, families, administrators, providers, and other internal and external stakeholders.</div></li><li><div>
Create payment reports and other supporting documentation.</div></li><li><div>
Assist with special projects.</div></li><li><div>
Maintenance of equipment and space and management of the section's computing inventory including purchase of, tracking and filing of agreements, rotation of old equipment and ordering of accessories.</div></li><li><div>
Perform project management and support for faculty and staff.</div></li><li><div>
Create/maintain and update the Attending Schedule.</div></li><li><div>
Provide backup administrative support to other section administrative personnel during times of absence.</div></li><li><div>
Provide administrative support for all steps of recruitment, hiring and onboarding processes: outreach, communications, interview scheduling and coordination, support for onboarding and credentialing, and other needs as determined.</div></li><li><div>
Update/maintain the calendars of the physicians.</div></li><li><div>
Maintain organized filing systems, in electronic and paper systems.</div></li><li><div>
Work with team to develop standardize procedures and communicate ideas and best practices.</div></li><li><div>
Arrange and schedule meetings and special events.</div></li><li><div>
Work closely with administrative leadership and team to optimize processes and share information.</div></li><li><div>
Collaborate with internal and external stakeholders to ensure needs are met in an efficient and timely fashion.</div></li><li><div>
Ensure that patient, physician and program expectations are met by assisting as requested.</div></li><li><div>
Score disseminate information of standardized testing within unit.</div></li><li><div>
Utilize Q-Global to generate online assessments and disseminate information to external resources (parents, guardians and teachers) and internally Faculty, Clinical Staff and trainees.</div></li><li><div>
Create and maintain departmental meeting links via Zoom.</div></li><li><div>
Colloquium organization including contacting speakers, meeting links, payment.</div></li><li><div>
Other duties as assigned.</div></li></ul><div></div><div>
Competencies:</div><ul><li><div>
Ability to successfully handle multiple competing tasks in a competent and professional manner while meeting deadlines required.</div></li><li><div>
Ability to prioritize work to meet needs of faculty, staff and administration required.</div></li><li><div>
Ability to proactively anticipate physician needs and resolve problems required.</div></li><li><div>
High level of initiative, strong editing skills and superb organizational abilities required.</div></li><li><div>
Ability to provide excellent customer service required.</div></li><li><div>
Ability to work effectively with supervision and as part of a team, individually, or while taking direction from others required.</div></li><li><div>
Ability to maintain confidentiality and discretion at all times required.</div></li><li><div>
Ability to learn new methods to improve the position and to effectively incorporate them into the job required.</div></li><li><div>
Attention to detail required.</div></li><li><div>
Collaborative approach to meet needs of section(s) required.</div></li><li><div>
Ability to identify and resolve problems, with input from management, as appropriate, required.</div></li><li><div>
Ability to adjust to changing priorities required.</div></li><li><div>
Ability to solve problems effectively, and to escalate when warranted, required.</div></li><li><div>
Polite, professional and helpful demeanor both in person and on the phone required.</div></li><li><div>
Ability to respond diplomatically to highly stressful, unexpected and nuanced situations required.</div></li></ul><div></div><div>
Additional Responsibilities</div><div>
Education, Experience, or Certifications:</div><div>
Education:</div><ul><li><div>
High School Diploma or equivalent required.</div></li><li><div>
Bachelor's degree strongly preferred.</div></li></ul><div></div><div>
Experience:</div><ul><li><div>
Three (3) years of office experience required.</div></li><li><div>
Hospital or academic medical center experience strongly preferred.</div></li></ul><div></div><div>
Technical Knowledge or Skills:</div><ul><li><div>
Strong verbal and written communication skills required.</div></li><li><div>
Proficiency in Microsoft Word, Excel and Adobe required.</div></li><li><div>
Knowledge of EPIC, GEMS, BuySite, ePayment, and Q-Global preferred.</div></li></ul><div></div><div>
Working Conditions and Physical Requirements:</div><ul><li><div>
Office Setting.</div></li></ul><div></div><div>
Pay Range:</div><ul><li><div>
$21.58 - $31.60 per hour</div></li></ul><div></div><div>
Required Documents:</div><ul><li><div>
Resume</div></li><li><div>
Cover Letter</div></li><li><div>
Professional Reference Contact Information: three (3) references, two (2) must be a current or former manager.</div></li></ul><div><div><div><div><div><div><div><div><br>
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.</div></div></div></div></div></div></div></div><div><div><div><div><div><div><div><div><br>
Benefit Eligibility
</div></div></div></div></div></div></div></div>Yes<div><div><div><div><div><div><div><div>
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.</div></div></div></div></div></div></div></div><div><br>
Pay Rate Type</div>
Hourly<div><br>
Pay Range</div>
$21.58 - $31.60<div>
The included pay rate or range represents the University&rsquo;s good faith estimate of the possible compensation offer for this role at the time of posting.</div><div><br>
Scheduled Weekly Hours</div>
40<div><br>
Union</div>
024- Local 743, I.B.T. Clerical<div><br>
Job is Exempt</div>
No<div><br>
Drug Test Required</div>
No<div><br>
Health Screen Required</div>
No<div><br>
Motor Vehicle Record Inquiry Required</div>
No<div><br>
Posting Date</div>
2026-03-02<div><br>
Posting Statement</div><div>
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the <div>University's Notice of Nondiscrimination.</div></div><div></div><div><br>
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via <div>Applicant Inquiry Form.</div></div><div></div><div><br>
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.</div><div></div><div>
The University of Chicago's Annual Security &amp; Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: <div>http://securityreport.uchicago.edu</div>. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.</div></div><div></div>

Project Assistant III

Caterpillar

<div><p><b>Career Area:</b></p>
Strategy<p></p><p><b>
Job Description:</b></p><p></p><p><b>
Your Work Shapes the World at Caterpillar Inc.
</b></p><p></p><p>When you join Caterpillar, you're joining a global team who cares not just about the work we do &ndash; but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here &ndash; we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.</p><p></p><div><p>
Your Work Shapes the World at Caterpillar Inc.
</p></div><p></p><div><p>Ironworks is Caterpillar&rsquo;s in-house marketing agency. Our teams are built to Inspire, driven by strategy and relentless by design. Our core values include Authenticity, Passion, Strategy, Collaboration, and Accountability and our team serves as the creative engine behind the world&rsquo;s toughest brand.
</p></div><div><p>Ironworks is a part of the Cat Digital ecosystem and family &ndash; Cat Digital leverages the latest technologies to build industry leading digital solutions for our customers and dealers. With over 1.5 million connected assets worldwide, our teams use data, technology, advanced analytics, telematics, and AI capabilities to help our customers build a better, more sustainable world.
</p></div><p></p><div><p><b>Job Summary:</b>
</p></div><p></p><div><div><p>The Program Manager will lead enterprise scale programs involving high-level stakeholders, governance, and deliver transparency across agency and Enterprise partners. This role drives process efficiency, on time delivery, and partner satisfaction by owning programs from inception to completion, manages Go-To-Market workstreams, KPI support, and cross functional governance. The Program Manager ensures that strategic initiatives are scoped, prioritized, and delivered with consistency, visibility, and measurable outcomes no matter the scope.
</p></div><p></p><div><p><b>What You Will Do:</b>
</p></div><p></p><div><p><b>Total Program Ownership</b>
</p></div><div><ul><li><p>Lead and continuously improve the program governance to maximize efficiency, transparency, and investment value.
</p></li><li><p>Support Marketing &amp; Brand and Ironworks leadership and teams in the adoption and effective use of product and program management toolsets.
</p></li><li><p>Ensure alignment of program goals with enterprise strategy and KPI expectations.
</p></li></ul><p></p><p><b>Delivery Readiness &amp; Transparency
</b></p></div><div><ul><li><p>Drive effective and transparent communication throughout lifecycle of programs.
</p></li><li><p>Ensure scoping and solutioning activities meet or exceed 80% ontime delivery targets.
</p></li><li><p>Provide clear delivery status, risks, and dependencies to Enterprise partners and Marketing &amp; Brand leadership.
</p></li></ul></div><p></p><div><p><b>Governance &amp; CrossFunctional Leadership
</b></p></div><div><ul><li><p>Lead and support governance models across programs and enforce accountability and on time delivery.
</p></li><li><p>Partner with industry and enterprise stakeholders to accelerate delivery through structured governance and dependency management.
</p></li><li><p>Enable consistent handoffs and alignment across leadership scorecards, backlog items and post mortem meetings.
</p></li></ul></div></div><p></p><div><div><p><b>What You Will Have:</b>
</p></div><div><p><b>Decision Making and Critical Thinking:</b> Knowledge of the decision-making process and associated tools and techniques; ability to accurately analyze situations and reach productive decisions based on informed judgment.
<br>
<b>Organizational Leadership:</b> Knowledge of leadership concepts and ability to use strategies and skills to enlist others in setting, embracing and achieving objectives.
<br>
<b>Program Management Experience or PMP Certification:</b> Knowledge of the policies and techniques to manage a set of related projects within a program; ability to plan, organize, monitor, and control the set of projects, ensuring efficient utilization of technical and administrative resources to achieve program objectives.
<br>
<b>IT Standards, Procedures &amp; Policies:</b> Knowledge of Information Technology (IT) standards and policies; ability to utilize a variety of administrative skill sets and technical knowledge to manage organizational IT policies, standards, and procedures.
<br>
<b>Problem Management: </b>Knowledge of the processes involved in problem control, error control and the production of management information or computer hardware; ability to identify the root cause of problems in a timely and accurate manner and bring them to a successful resolution.
</p></div><p></p><div><p><b>Considerations For Top Candidates:</b>
</p></div><p></p><div><ul><li><p>Proven experience as a Program Manager leading complex, crossfunctional Enterprise initiatives.
</p></li><li><p>Strong expertise in governance, project management and delivery management frameworks.
</p></li><li><p>Demonstrated ability to lead through influence across stakeholders, team members and Enterprise teams.
</p></li><li><p>Strong communication, organization, and stakeholder management skills.
</p></li><li><p>Strong interpersonal and proactive communication skillset.
</p></li></ul></div><p></p><div><p><b>Preferred Qualifications</b>
</p></div><div><ul><li><p>Proven ability to lead, coach, and develop teams while driving delivery and results.
</p></li><li><p>Experience supporting largescale enterprise portfolio management and events.
</p></li><li><p>Experience in Adobe Workfront software alongside Microsoft Project.
</p></li><li><p>Project Management or PMP certification.
</p></li></ul></div><p></p><p><b>What You Will Get:</b>
</p></div><div><p>Working with a Fortune 100 leader, you can build your career on a global scale and take advantage of development opportunities with emerging technologies. We&rsquo;ve created an inclusive environment for you to explore your passions, make an impact and do the work that really matters. Join Us.
</p></div><p></p><div><p><b>About Caterpillar</b>
</p></div><div><p>Caterpillar Inc. is the world&rsquo;s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we&rsquo;ve been helping customers build a better, more sustainable world and are committed to and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.
</p></div><p></p><div><p>This Job Description is intended as a general guide to the job duties for this position and is intended for the purpose of establishing the specific salary grade. It is not designed to contain or be interpreted as an exhaustive summary of all responsibilities, duties and effort required of employees assigned to this job. At the discretion of management, this description may be changed at any time to address the evolving needs of the organization. It is expressly not intended to be a comprehensive list of &ldquo;essential job functions&rdquo; as that term is defined by the Americans with Disabilities Act.
</p></div><p></p><p><b>Summary Pay Range:</b></p>
$97,530.00 - $146,290.00<p></p><p>
Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.
</p><p></p><p><b>Benefits:</b></p><p>
Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.</p><ul><li><p>
Medical, dental, and vision benefits*</p></li><li><p>
Paid time off plan (Vacation, Holidays, Volunteer, etc.)*</p></li><li><p>
401(k) savings plans*</p></li><li><p>
Health Savings Account (HSA)*</p></li><li><p>
Flexible Spending Accounts (FSAs)*</p></li><li><p>
Health Lifestyle Programs*</p></li><li><p>
Employee Assistance Program*</p></li><li><p>
Voluntary Benefits and Employee Discounts*</p></li><li><p>
Career Development*</p></li><li><p>
Incentive bonus*</p></li><li><p>
Disability benefits</p></li><li><p>
Life Insurance</p></li><li><p>
Parental leave</p></li><li><p>
Adoption benefits</p></li><li><p>
Tuition Reimbursement</p></li></ul><p>
</p><ul><li>These benefits also apply to part-time employees</li></ul><p></p>
This position requires working onsite five days a week.<p></p>
Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at www.caterpillar.com/careers.<p></p><p><b>
Posting Dates:</b></p>
March 3, 2026 - March 12, 2026<p></p><p>
Any offer of employment is conditioned upon the successful completion of a drug screen.
</p><p></p><p>Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.</p><p></p><p>
Not ready to apply? Join our Talent Community.</p></div>

Program Manager – Ironworks, Marketing & Brand

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