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administrative assistant scheduling coordinator asset management firm 3515278

Ropes & Gray LLP

<div>
 
 About Ropes &amp; Gray
 
 
 
 Ropes &amp; Gray is a preeminent global law firm. The firm has been ranked in the top three on
 
 The American Lawyer's
 
 prestigious A-List for eight consecutive years and #1 on
 
 Law.com's
 
 UK A-List twice in the past three years - rankings that honor the "best of the best" law firms.
 
 
 The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.
 
 
 The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&amp;A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation &amp; enforcement, privacy &amp; cybersecurity, and business restructuring.
 
 
 Ropes &amp; Gray is an equal opportunity employer.
 
 
 
 Overview
 
 
 
 The Administrative Resource Center Legal Administrative Assistant provides administrative
 
 
 support to a team of attorneys, paralegals and business support personnel. Some high-level
 
 
 responsibilities include building relationships with assigned team members, creating and editing
 
 
 documents, performing document comparisons, entering and editing daily time, arranging travel,
 
 
 coordinating meeting arrangements and providing overflow support for LEAs.
 
 
 
 Responsibilities
 
 
 
 ESSENTIAL FUNCTIONS:
 
 
 <ul>
 <li>
 Develops and maintains effective relationships with internal stakeholders
 </li>
 <li>
 Coordinates travel arrangements, including booking flights, hotels, and transportation
 </li>
 <li>
 Processes invoices and expense reports
 </li>
 <li>
 Supports the clean-up of diary entries according to client guidelines; transfers time to
 
 
 </li>
 </ul>
 appropriate matters as necessary
 
 
 <ul>
 <li>
 Manages and coordinates logistics for meetings or events
 </li>
 <li>
 Provides general administrative support, such as photocopying, scanning, and filing
 
 
 </li>
 </ul>
 documents
 
 
 <ul>
 <li>
 Handles incoming and outgoing mail and packages
 </li>
 <li>
 Collaborates with other departments and team members on various projects
 </li>
 <li>
 Assists in the coordination of special projects and initiatives as assigned
 </li>
 <li>
 Demonstrates technical proficiency in MS Office (Word, Excel, PowerPoint and
 
 
 </li>
 </ul>
 Outlook) applications
 
 
 <ul>
 <li>
 Maintains confidentiality and handling sensitive information with discretion
 </li>
 <li>
 Is proactive, resourceful, and adaptable to handle unexpected tasks and challenges
 </li>
 <li>
 Executes work with a high degree of precision and accuracy
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:
 
 
  College degree or equivalent
 
 
  Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook)
 
 
 applications
 
 
  Strong organizational skills that reflect ability to seamlessly perform and prioritize
 
 
 multiple tasks with excellent attention to detail
 
 
  Strong interpersonal skills and the ability to build relationships with internal and external
 
 
 lawyers, staff and clients
 
 
  Expert communication skills
 
 
  Proactive approach to problem-solving and strong decision-making capability
 
 
  Experience working in a law firm, professional services organization, or customer service
 
 
 capacity
 
 
 
 Compensation And Total Rewards Package
 
 
 
 Ropes &amp; Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.
 
 
 <ul>
 <li>
 New York, NY ($75,800 - $109,950)
 
 
 </li>
 </ul>
 
 Working Conditions
 
 
 
 This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.
</div>

Legal Administrative Assistant

Mondrian Alpha

<div>
 
 A leading, global hedge fund, are looking to hire an additional risk analyst for its New York (Manhattan) office.
 
 
 
 
 
 At this high performing fund, risk is part of front office, sat with the traders, working markets focused / street facing remits. In addition to core risk management responsibilities, the risk team play an important role in idea generation &amp; decision making. As the risk team support highly complex, high volume multi-asset books, the work is analytical, technical (Python, SQL and R are used to a strong standard) and challenging.
 
 
 
 
 
 Global risk team members have previously moved internally into strategy specific risk manager roles, assistant portfolio manager positions, the trading and quant teams (+ the business promote movement between international offices). Typically, 2-3yrs of strong performance will guarantee that there will be a variety of progression options available to the individual.
 
 
 
 
 
 Candidates must have outstanding academics (ideally high GPA&rsquo;s, maths/science/engineering focused). Candidates should have 2-5rs experience in an IB / hedge fund / prop trading risk role that is technical / quantitative. Existing coding skills are preferred.
 
 
 
 
 
 The role is budgeted to pay up to a $300k year-one TC depending on level of experience and individual performance. Established risk professionals in the firm can earn a multiple of this number.
 
</div>

Risk Analyst (Front Office) - Hedge Fund - Up to $300k TC

Vst Bio Corporation

<h2>Job Summary</h2> We are seeking a highly organized and proactive Virtual Personal Assistant to provide remote administrative and personal support. The ideal candidate is detail-oriented, has excellent communication skills, and can manage multiple tasks while maintaining confidentiality and professionalism. <h2>Key Responsibilities</h2><ul><li>Manage calendars, appointments, and scheduling.</li><li>Handle email correspondence and organize inboxes.</li><li>Make travel arrangements, including flights, hotels, and itineraries.</li><li>Prepare reports, presentations, and documents.</li><li>Conduct online research and compile information.</li><li>Manage data entry and maintain digital files.</li><li>Coordinate meetings and take meeting notes when required.</li><li>Assist with project management and task tracking.</li><li>Handle customer inquiries and provide administrative support.</li><li>Perform personal errands remotely, such as online purchases or appointment bookings.</li><li> </li></ul><h2>Qualifications</h2><ul><li>High school diploma or equivalent (Associate's or Bachelor's degree preferred).</li><li>Previous experience as a Virtual Assistant, Personal Assistant, or Administrative Assistant.</li><li>Proficiency in Microsoft Office Suite and Google Workspace.</li><li>Experience with communication and project management tools (Zoom, Slack, Trello, Asana, or similar).</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Ability to work independently with minimal supervision.</li><li>High level of discretion and confidentiality.</li><li> </li></ul><h2>Required Skills</h2><ul><li>Multitasking and prioritization</li><li>Attention to detail</li><li>Problem-solving</li><li>Customer service</li><li>Calendar and email management</li><li>Data management</li><li>Professional communication</li><li>Tech-savvy with cloud-based applications</li><li> </li></ul><h2>Preferred Qualifications</h2><ul><li>Experience with CRM software.</li><li>Basic bookkeeping knowledge.</li><li>Social media management experience.</li><li>Familiarity with AI productivity tools is a plus.</li><li> </li></ul><h2>Work Environment</h2><ul><li>Remote work from home.</li><li>Flexible schedule depending on client needs.</li><li>Reliable high-speed internet connection required.</li></ul>

Virtual Personal Assistant Position

Aiden Auto

A **Remote Administrative Assistant – Virtual Survey** role is typically a work-from-home administrative position that supports survey or market research projects. While responsibilities vary by employer, a typical job description looks like this: **Remote Administrative Assistant – Virtual Survey** **Job Summary**We are seeking a detail-oriented and organized Remote Administrative Assistant to support virtual survey operations. In this role, you will assist with scheduling, data entry, participant communication, and administrative tasks to ensure survey projects run smoothly. **Key Responsibilities** * Schedule and coordinate virtual survey appointments.* Respond to emails, phone calls, and online inquiries.* Enter and maintain accurate survey data and participant records.* Prepare reports, spreadsheets, and other administrative documents.* Monitor survey completion rates and follow up with participants as needed.* Maintain confidentiality of participant information.* Provide general administrative support to project managers and team members. **Qualifications** * Strong written and verbal communication skills.* Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace.* Excellent organizational and time management skills.* Ability to work independently in a remote environment.* Reliable high-speed internet connection and a dedicated workspace. **Preferred Skills** * Familiarity with CRM or database systems.* Strong attention to detail and accuracy.* Ability to manage multiple tasks and meet deadlines. **Work Environment** * Fully remote/work-from-home.* Flexible or standard business hours, depending on employer.* May be full-time, part-time, temporary, or contract. **Typical Salary (U.S.)** * Approximately **$18–$38 per hour**, depending on experience, location, employer, and responsibilities.

Remote Administrative Assistant Virtual Survey (Full-Time / Part-Time

Smitech Engineering Pte Ltd

Job Title: Entry Level Clerical Admin Assistant (Flexible) Company: Smitech Engineering Pte Ltd Location: New York, New York, United States Employment Type: Full-Time Salary: $30 - $40 USD per hour Job Overview Smitech Engineering Pte Ltd is widely regarded as one of the most established M&amp;E companies in the industry, providing holistic and personalised M&amp;E engineering solutions. We are currently seeking a motivated and organised Entry Level Clerical Admin Assistant to join our dynamic team in New York. This is an excellent opportunity for an individual looking to start their career in administration within a supportive and professional environment. The ideal candidate will be a proactive team player with excellent communication skills and a keen attention to detail. This full-time role offers flexibility and a chance to develop foundational administrative skills in a leading engineering firm. Responsibilities  <ul><li>Provide comprehensive administrative support to ensure the efficient operation of the office.</li><li>Answer and direct phone calls, taking messages and handling enquiries in a professional manner.</li><li>Manage incoming and outgoing correspondence, including emails, letters, and packages.</li><li>Greet and assist visitors, ensuring a positive and welcoming experience.</li><li>Schedule appointments, maintain calendars, and coordinate meetings.</li><li>Assist in the preparation of reports, presentations, and other documents.</li><li>Perform data entry, manage electronic and physical filing systems, and maintain company databases.</li><li>Order office supplies and maintain appropriate inventory levels.</li><li>Support various departments with ad-hoc administrative tasks as required.</li></ul> Qualifications <ul><li>A high school diploma or equivalent qualification is required.</li><li>Excellent verbal and written communication skills.</li><li>Strong organisational and time-management abilities with a proven capacity to prioritise tasks.</li><li>Proficiency in the Microsoft Office Suite (Word, Excel, Outlook).</li><li>A positive attitude, a strong work ethic, and a willingness to learn.</li><li>Meticulous attention to detail and accuracy in all work.</li><li>Ability to work both independently and as a collaborative member of a team.</li><li>Prior experience in an administrative or customer service role is advantageous but not essential.</li></ul> Benefits  <ul><li>Competitive hourly wage.</li><li>Opportunities for professional development and on-the-job training.</li><li>A supportive and collaborative team culture.</li><li>Flexible working arrangements to support work-life balance.</li></ul>

Entry Level Clerical Admin Assistant (Flexible)

Reliable Forklift Sales

Job Overview Reliable Forklift Sales, a leading distributor of machinery and equipment, is seeking a highly organised and proactive Remote Virtual Assistant to join our dynamic team. We specialise in the sales, rentals, and service of forklifts and material handling products, providing essential solutions to a wide range of industries across North America. This is a Full-Time, fully remote position for a detail-oriented individual who will provide comprehensive administrative support to ensure our operations run smoothly. We are looking for a self-motivated professional who thrives in a remote environment and is committed to delivering exceptional support. The successful candidate will play a crucial role in enhancing our team's productivity and efficiency. Employment Type: Full-Time Location: Remote (United States) Salary: $19 - $26 per hour (USD) Responsibilities As a Remote Virtual Assistant, you will be responsible for a variety of administrative and operational tasks. Your key duties will include: * Managing and organising calendars, scheduling appointments, and coordinating meetings for senior staff. * Handling email correspondence, filtering enquiries, and responding promptly and professionally. * Preparing and editing reports, presentations, and other business documents with a high degree of accuracy. * Performing data entry, maintaining customer relationship management (CRM) systems, and ensuring databases are up to date. * Providing general administrative support to our sales and service departments as required. * Conducting online research to gather information for various projects and business development initiatives. * Assisting with the coordination of virtual events and team communications. Qualifications The ideal candidate will possess the following skills and experience: * Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar role. * Exceptional organisational and time-management skills with the ability to prioritise tasks effectively. * Excellent written and verbal communication skills. * High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. * Experience with online collaboration tools such as Slack, Zoom, or Microsoft Teams. * Ability to handle confidential information with discretion and professionalism. * A reliable high-speed internet connection and a suitable home office setup. * (Desirable) Previous experience in the industrial equipment or machinery industry is an advantage but not essential. Benefits We value our employees and are pleased to offer a supportive and rewarding work environment, which includes: * A competitive hourly rate. * The flexibility and convenience of a fully remote working arrangement. * Opportunities for professional growth and development within a leading organisation. * A collaborative and positive team culture. * Access to the latest technology and tools to perform your role effectively.

Remote Virtual Assistant

Dentons

<div>Posted on July 10, 2026
Dentons US LLP is currently recruiting for a Legal Administrative Assistant for our New York office providing support to our Intellectual Property &amp; Technology Practice Group. This position will provide legal administrative support to 2 partners and up to 3 associates in a highly collaborative working environment. This is a hybrid position requiring office flexibility; generally 3 days in office, 2 days remote.

Responsibilities
<ul><li>Responsible for administrative tasks including, but not limited to, document creation, editing and preparation of letters, time entry, expense reimbursement, coordinate telephone/video calls domestically and internationally, travel arrangements, and calendar invites.</li>
<li>Billing &ndash; strong background in financial responsibilities such as reviewing pro formas, prepare accrual spreadsheets and send to clients, prepare cover letters on client invoices, follow up with vendors domestically and internationally on invoice matters.</li>
<li>Maintain attorney calendar and coordinate attendance to conference calls and meetings.</li>
<li>Maintain lawyers&rsquo; contacts lists in Outlook and InterAction.</li>
<li>Handle confidential information as necessary.</li>
<li>These duties may be ongoing or ad hoc in nature.</li>
<li>Other duties may be assigned to fully meet the requirements of the position.</li>
</ul>Experience &amp; Qualifications
<ul><li>Bachelor&rsquo;s degree is preferred with a minimum of 5 years&rsquo; C-Suite executive-level administrative experience, coupled with at least 5 years&rsquo; legal secretarial experience within a mid-to-large law firm. This dual expertise is crucial to ensure handling the unique demands of this role with proficiency and confidence.</li>
<li>General trademark and IP litigation experience preferred.</li>
<li>Exceptional organizational skills, work independently, strong attention to detail and follow up capabilities, ability to prioritize and multi-task.</li>
<li>Ability to work in a high-volume environment.</li>
<li>Strong interpersonal and communication (oral and written) skills.</li>
<li>Strong Knowledge of Excel</li>
<li>Advanced knowledge of MS Word, Outlook, Teams, 3E, Chrome River, Adobe PDF; must exhibit strong ability to learn and quickly become proficient in new computer software programs.</li>
<li>Ability to prioritize and handle ever-changing priorities.</li>
<li>Ability to work with minimal supervision, be a team player and be committed to providing a high level of client service.</li>
<li>Flexibility for overtime.</li>
<li>Flexibility regarding which days are in-the-office and work-from-home.</li>
</ul>Salary

Pursuant with states' laws, the salary range for this position is $80,000 - $100,000, based on experience and local market.

Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.

If you need any assistance seeking a job opportunity at Dentons US, LLP, or if you need reasonable accommodation with the application process, please call our Talent Acquisition Specialist at +1 314 259 5898 or contact us at dentonsusstaffrecruitment@dentons.com.</div><div></div>

Legal Administrative Assistant (Intellectual Property & Technology)

Explore 178+ Administrative assistant scheduling coordinator asset management firm 3515278 in New York this July. Find roles across top companies and apply now to boost your career.