executive assistant (hybrid work schedule)

executive assistant

office administrator

office assistant

administrative assistant

executive assistant (hybrid work schedule) Jobs in Houston

administrative assistant timekeeper

Airswift

<div>
 
 Job Summary
 
 
 
 <ul>
 <li>
 Sell and process parts for air compressors.
 </li>
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 Handle quotation requests for repairs, spare parts, and field services.
 </li>
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 Collaborate with Aftermarket sales and coordinate with relevant departments within product companies.
 </li>
 <li>
 Provide general support across teams.
 </li>
 <li>
 Report to the Regional Sales Manager or Inside Sales Manager.
 
 
 </li>
 </ul>
 
 Duties / Responsibilities
 
 
 
 <ul>
 <li>
 Respond to customer inquiries on behalf of the Aftermarket team.
 </li>
 <li>
 Review inspection reports to identify parts needed for repair quotes.
 </li>
 <li>
 Correspond with vendors regarding documentation required for repairs.
 </li>
 <li>
 Process customer orders for repairs related to spare parts orders.
 </li>
 <li>
 Provide the sales team with order acknowledgments.
 </li>
 <li>
 Collaborate with product companies and local vendors on orders, external repairs, and component supply.
 </li>
 <li>
 Expedite orders to meet customer commitments.
 </li>
 <li>
 Adhere to repair processes to support final invoicing.
 </li>
 <li>
 Assess equipment bills of material and engineering drawings for repair and spare part order scope.
 </li>
 <li>
 Communicate with the sales team, vendors, and internal partners.
 
 
 </li>
 </ul>
 
 Required Skills / Abilities
 
 
 
 <ul>
 <li>
 Proficient in Microsoft Office products, including Word, Excel, and Planner.
 </li>
 <li>
 Familiar with SAP and CRM management.
 
 
 </li>
 </ul>
 
 Education And Experience
 
 
 
 <ul>
 <li>
 High school diploma or equivalent.
 </li>
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 Experience processing orders.
 
 
 </li>
 </ul>
 
 Physical Demands
 
 
 
 <ul>
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 Must be able to move about the facility (standing, walking).
 
 
 </li>
 </ul>
 
 Personal Protective Equipment
 
 
 
 <ul>
 <li>
 Must comply with all Company PPE policies as directed.
 
 
 </li>
 </ul>
 
 Work Environment
 
 
 
 <ul>
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 Primarily an office environment, with occasional exposure to warehouse environments.
 </li>
 </ul>
</div>

Administrative Assistant/Timekeeper

Austin Recovery

<div>Description:

Executive Assistant
The Council on Recovery is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative, operational, and strategic support to our executive leadership team. This pivotal role ensures the smooth functioning of organizational activities, facilitates effective communication, and helps uphold the organization&rsquo;s mission, values, and confidentiality standards. If you are detail-oriented, resourceful, and committed to making a meaningful impact in a dynamic environment, we invite you to join our team.
Key Responsibilities:<ul><li>
Manage complex calendars, schedules, and meeting logistics for executive leadership, ensuring optimal time management and prioritization.</li><li>
Coordinate and prepare materials for meetings, including agendas, presentations, and reports.</li><li>
Serve as a point of contact between executives and internal/external stakeholders, maintaining professionalism and confidentiality.</li><li>
Handle correspondence, emails, and phone inquiries on behalf of executives, ensuring timely and appropriate responses.</li><li>
Assist with travel arrangements, itineraries, and expense reporting to support organizational efficiency.</li><li>
Support special projects and initiatives as assigned, contributing to strategic planning and execution.</li><li>
Maintain organized filing systems, records, and documentation to ensure easy retrieval and compliance.</li><li>
Facilitate effective communication across departments and with external partners to promote organizational cohesion.</li></ul>
Skills and Qualifications:<ul><li>
Proven experience as an Executive Assistant or in a similar administrative role, preferably within a nonprofit or healthcare organization.</li><li>
 Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.</li><li>
Strong written and verbal communication skills.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.</li><li>
Discretion and confidentiality in handling sensitive information.</li><li>
Ability to work independently and collaboratively in a fast-paced environment.</li><li>
High level of professionalism, attention to detail, and problem-solving skills.</li><li>
 Bachelor&rsquo;s degree or equivalent experience preferred.</li></ul>
The Council on Recovery values a diverse and inclusive workplace and offers opportunities for growth and development. Join us in making a difference in the community by supporting our leadership and advancing our mission to promote recovery and well-being.
Requirements: 
Deliverables &amp; Performance Expectations<ul><li>
The Executive Assistant is expected to deliver:</li><li>
 Accurate, timely, and professional administrative support.</li><li>
Well organized documentation and records.</li><li>
Proactive problem solving and effective prioritization.</li><li>
 Consistent adherence to confidentiality and organizational values.</li><li>
Positive, professional representation of executive leadership and The Council on Recovery.</li></ul>
Qualifications &amp; Experience Requirements<ul><li>
Minimum of 5 years of executive level administrative experience, preferably within nonprofit, healthcare, or corporate environments.</li><li>
Exceptional written and verbal communication skills with a polished, professional demeanor.</li><li>
 Strong organizational, time management, and multitasking capabilities.</li><li>
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Teams, Zoom).</li><li>
Demonstrated ability to exercise discretion, judgment, and tact in confidential matters.</li><li>
 Self-directed, adaptable, and effective both independently and in collaborative settings.</li><li>
 Bachelor&rsquo;s degree preferred, or equivalent combination of education and experience.</li></ul>
Professional Standards
The Executive Assistant shall consistently uphold The Council on Recovery&rsquo;s mission, values, and culture of compassion, collaboration, and excellence in all professional interactions.</div>

EXECUTIVE ASSISTANT

DaVita

<div>Posting Date
04/02/2026
2800 N Loop WestSte 800, Houston, Texas, 77092-8838, United States of America
Our assistants are more than just administrative; they are our foundation for success! 
 
DaVita Dialysis is looking for its next administrative assistant to guide and direct business initiatives from the ground up! We are looking for someone with proven excellence in an administrative role, and who is an articulate communicator both in person and electronically. DaVita is looking for an individual who will go above and beyond to extend the highest level of customer service possible. 
 
If this sounds like you, continue reading! 
 
As a DaVita administrative assistant you will be called on to organize and schedule many events for your department. An ability to work with Microsoft Office applications is a MUST! You will constantly be learning new processes and technological applications, so we are looking for someone with a desire to grow personally and professionally. You will be asked to arrange meetings, make travel plans, and schedule appointments for your department. Organizational skills are a must! 
 
DaVita functions as a very fast-pasted work environment, so your ability to work at a high level of proficiency with little supervision is essential. We will put your multi-tasking skills to the test!
Our assistants are more than just administrative; they are our foundation for success! 
 
DaVita Dialysis is looking for its next administrative assistant to guide and direct business initiatives from the ground up! We are looking for someone with proven excellence in an administrative role, and who is an articulate communicator both in person and electronically. DaVita is looking for an individual who will go above and beyond to extend the highest level of customer service possible. 
 
If this sounds like you, continue reading! 
 
As a DaVita administrative assistant you will be called on to organize and schedule many events for your department. An ability to work with Microsoft Office applications is a MUST! You will constantly be learning new processes and technological applications, so we are looking for someone with a desire to grow personally and professionally. You will be asked to arrange meetings, make travel plans, and schedule appointments for your department. Organizational skills are a must! 
 
DaVita functions as a very fast-pasted work environment, so your ability to work at a high level of proficiency with little supervision is essential. We will put your multi-tasking skills to the test!
Our INTEGRATED CARE ASSISTANTS are more than just administrative, they are our foundation for success!!!!
This position provides administrative support to DaVita Integrated Kidney Care Teams (i.e. RN, NP) and other members of the Integrated Care National Team. The Integrated Care Assistant collects, verifies, and enters information into appropriate medical record systems.
Details:<ul><li>
Full-time remote role, Monday - Friday</li><li>
Ideal candidate MUST reside in Central Standard Time Zone Market
</li><li>Starting time between 7:00 and 8:30 am CST</li><li>
Competitive Healthcare, Paid Time Off and 401k Benefits</li><li>
Community-based Work Culture</li><li>
Room for Growth and Professional Development Opportunities</li><li>
Fortune World's Most Admired Companies</li></ul>
RESPONSIBILITIES:
The following duties and responsibilities generally reflect the expectations of this Integrated Care Assistant position but are not intended to be all-inclusive.<ul><li>
Collect, verify, enter, and maintain data and medical record information in the DaVita Integrated Kidney Care medical management database including but not limited to patient, provider, and payer contact and referral information.</li><li>
Communicate with hospitals, track patient admissions/discharges</li><li>
Transcribe lab results, and follow up with providers for confirmation of services</li><li>
Monitors reports and data feeds, and communicates with the Integrated Care Team to ensure data is current and complete</li><li>
Attend team meetings, conferences, and training as required.</li><li>
Know, understand, and follow teammate guidelines, employment policies, and department or company procedures.</li><li>
Consistent, regular, punctual attendance as scheduled is an essential responsibility of this Integrated Care Assistant / Medical Administrative Assistant position.</li><li>
Other duties and responsibilities as assigned</li></ul>
QUALIFICATIONS:<ul><li>
High School diploma or equivalent required</li><li>
Prior administrative experience required</li><li>
Proficiency in navigating MS Office applications and other databases</li><li>
Prior REMOTE work experience is a bonus</li><li>
Deals with confidential information using discretion and judgment</li><li>
Professional verbal communication and telephone etiquette</li><li>
Basic proficiency with the Medical Information System Technology (MIST) within 60 days of employment or position change required</li></ul>
COMPETENCIES:
Communication:<ul><li>
Convey information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message</li></ul>
Managing Work including Time Management:<ul><li>
Effectively manages time and resources to ensure that work is completed efficiently</li></ul>
Tenacity:<ul><li>
Staying with a position or plan of action until the desired objective is obtained or is no longer reasonably attainable</li></ul>
Energy:<ul><li>
Consistently maintaining high levels of activity or productivity; operating with vigor, effectiveness, and determination over extended periods</li></ul>
Quality Focused:<ul><li>
Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over systems</li></ul>
Initiating Action:<ul><li>
Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive</li></ul> 
Multi-tasking:<ul><li>
DaVita functions as a very fast-paced work environment, so your ability to work at a high level of proficiency with little supervision is essential. We will put your multi-tasking skills to the test!</li></ul><div> 
Here is what you can expect when you join our Village as an Administrative Assistant (Business Offices) 
 
<ul><li>A community first, company second culture based on Core Values that really matter.</li><li>Clinical outcomes consistently ranked above the national average.</li><li>Award-winning education and training across multiple career paths to help you reach your potential.</li><li>Performance-based rewards based on stellar individual and team contributions.</li><li>A comprehensive benefits package designed to enhance your health, your financial well-being and your future.</li><li>Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation.</li></ul> 
<ul><li>Proven experience supporting leadership positions</li><li>Associates degree or higher highly preferred</li><li>Microsoft Certified highly preferred</li></ul></div>
What We&rsquo;ll Provide:
More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings.<ul><li>
Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out</li><li>
Support for you and your family: Family resources, EAP counseling sessions, access Headspace&reg;, backup child and elder care, maternity/paternity leave and more</li><li>
Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita&rsquo;s online training platform StarLearning.</li></ul>
#LI-TS2
At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as &quot;a place where I belong.&quot; Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic.
This position will be open for a minimum of three days.
The Wage Range for the role is $19.29 - $20.50/hour.
If a candidate is hired, they will be paid at least the minimum wage according to their geographical jurisdiction and the exemption status for the position.
New York Exempt: New York City and Long Island: $66,300.00/year, Nassau, Suffolk, and Westchester counties: $66,300.00/year, Remainder of New York state: $62,353.20/year New York Non-exempt: New York City and Long Island: $17.00/hour, Nassau, Suffolk, and Westchester counties: $17.00/hour, Remainder of New York state: $16.00/hour
Washington Exempt: $80,168.40/year Washington Non-exempt: Bellingham: $19.13/hour, Burien: $21.63/hour, Everette: $20.77/hour, Unincorporated King County: $20.82/hour, Renton: $21.57/hour, Seattle: $21.30/hour, Tukwila: $21.65/hour, Remainder of Washington state: $17.13/hour<div>
For location-specific minimum wage details, see the following link: DaVita.jobs/WageRates</div>
Compensation for the role will depend on a number of factors, including a candidate&rsquo;s qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at https://careers.davita.com/benefits
Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.</div>

Integrated Care Assistant, Remote TX, OK

Kingfisher Senior Living.

Company Overview Ella Springs Senior Living Community is a dedicated senior living company committed to creating vibrant and welcoming communities. We prioritize quality service and compassionate care, fostering an environment where residents feel valued and supported.** this position is for Tuesday - Saturday.Job Overview We are seeking an energetic and detail-oriented Office Assistant / Inside Sales Assistant to join our team. This paid position offers an exciting opportunity to support daily office operations, manage administrative tasks, and assist with inside sales efforts. The ideal candidate will be proactive, organized, and possess excellent communication skills to ensure smooth office functions and exceptional customer support.Duties<ul><li>Handle incoming calls, direct inquiries, and provide accurate information using phone etiquette.</li><li>Manage office management tasks including filing, data entry, proofreading, and maintaining organized records.</li><li>Support inside sales activities by assisting with customer inquiries, follow-ups, and lead tracking.</li><li>Utilize computer skills in Microsoft Office, QuickBooks, Paychex, and other software to prepare documents, reports, and correspondence.</li><li>Assist with calendar management and scheduling appointments or meetings for team members.</li><li>Provide clerical support such as copying, scanning, filing documents, and supporting administrative projects as needed.</li><li>Assist with scheduling of staff and onboarding new staff.</li></ul>Qualifications<ul><li>Proven office experience with strong organizational skills and attention to detail.</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Calendar), and basic data entry skills.</li><li>Experience with QuickBooks or bookkeeping is a plus.</li><li>Excellent phone etiquette and customer service skills; bilingual ability is highly desirable.</li><li>Previous experience in reception roles such as dental or medical receptionist is advantageous.</li><li>Strong typing skills with high accuracy; ability to multitask efficiently in a fast-paced environment.</li><li>Knowledge of office management procedures including filing systems, calendar management, and clerical support.</li><li>Personal assistant or administrative experience that demonstrates reliability and proactive problem-solving. Join us to be part of a dynamic team dedicated to excellence in senior living services! We value motivated individuals who thrive on organization, communication, and delivering outstanding support every day.</li></ul>Pay: $16.00 - $20.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant / Inside Sales Assistant

Everyday Sign Guys

Job Summary We are seeking a dynamic and highly organized Personal Assistant to provide exceptional administrative support to our executive team. This role is vital in ensuring smooth day-to-day operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with professionalism and efficiency. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to facilitate seamless office functioning and executive support.Duties<ul><li>Manage and maintain complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.</li><li>Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.</li><li>Provide comprehensive executive administrative support such as drafting correspondence, proofreading documents, and transcribing meetings or notes.</li><li>Organize and oversee office management tasks including filing, data entry, document management via DocuSign, and maintaining office supplies inventory.</li><li>Handle multi-line phone systems with professional phone etiquette, screen calls, and direct inquiries appropriately.</li><li>Assist with event planning for corporate meetings, team-building activities, or client events from inception to execution.</li><li>Support bookkeeping activities using QuickBooks for invoicing, expense tracking, and basic bookkeeping duties.</li><li>Facilitate project coordination by tracking deadlines, preparing reports, and ensuring timely completion of tasks.</li><li>Maintain confidentiality of sensitive information while providing exceptional customer service to internal teams and external clients.</li></ul>Qualifications<ul><li>Proven experience as a Personal Assistant or in an administrative role with at least several years of office management experience.</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.</li><li>Excellent typing speed combined with transcription and proofreading skills for accurate document preparation.</li><li>Familiarity with office equipment such as multi-line phone systems and front desk procedures.</li><li>Experience with project coordination tools and calendar management software like Microsoft Outlook Calendar.</li><li>Knowledge of QuickBooks for bookkeeping tasks is highly desirable.</li><li>Exceptional communication skills with professional phone etiquette and customer service orientation.</li><li>Ability to handle confidential information discreetly while demonstrating strong organizational skills and attention to detail. Join our team as a Personal Assistant if you&rsquo;re eager to contribute your organizational talents in a lively environment that values proactive support and professional growth!</li></ul>Job Type: Part-timePay: $14.00 - $30.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Houston, TX 77005

Personal Assistant

NEXS Medical

Job Overview We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations and providing exceptional support to staff and visitors alike. Your energy and attention to detail will help create an efficient, welcoming environment where everyone can thrive. This paid position offers a fantastic opportunity to develop your administrative skills while contributing to a vibrant workplace culture.Responsibilities<ul><li>invoice, calling insurance . paper work.</li><li>Manage multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette</li><li>Handle data entry, filing, and document proofreading to maintain accurate records</li><li>Assist with calendar management and scheduling appointments for team members or executives</li><li>Support office management tasks such as supply ordering, inventory tracking, and organization of office spaces</li><li>Utilize Microsoft Office, Google Workspace, and other computer skills to prepare reports, correspondence, and presentations</li></ul>Requirements<ul><li>Proven office experience with strong clerical skills and organizational abilities</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Excellent typing speed and data entry skills for efficient record keeping</li><li>Knowledge of QuickBooks or bookkeeping experience is a plus</li><li>Strong communication skills with professional phone etiquette and customer service orientation</li><li>Ability to multitask efficiently while managing time effectively in a fast-paced environment</li><li>Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required</li></ul>Join us as an Office Assistant where your enthusiasm for organization and service will make a meaningful impact! We value energetic individuals eager to grow their administrative expertise in a supportive setting. This paid role is perfect for those looking to build a versatile skill set while contributing to an engaging team environment.Pay: $15.00 - $16.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant

Premier Lung and Sleep Institute

Now Hiring: Clinical Medical Assistant - Job Overview: Pulmonary &amp; Sleep Medicine Specialist Join our dynamic healthcare team as a Medical Assistant and become a vital part of delivering exceptional patient care! In this energetic role, you will support healthcare providers by performing clinical and administrative tasks that ensure smooth and efficient clinic operations. Your enthusiasm and attention to detail will help create a welcoming environment where patients feel valued and cared for. This paid position offers an exciting opportunity to develop your skills in a fast-paced medical setting, making a positive impact on patients&rsquo; health journeys every day.Responsibilities We are seeking a detail-oriented and motivated team member with experience in respiratory and sleep medicine to join our growing practice.Key Responsibilities:<ul><li>Assist healthcare providers during patient examinations by preparing exam rooms and providing necessary supplies and instruments</li><li>Room patients, obtain vitals, and accurately document patient history, medications, and chief complaints</li><li>Prepare patients for procedures, explain instructions clearly, and ensure patient comfort</li><li>Perform basic clinical tasks such as specimen collection, injections, and assisting with minor procedures</li><li>Maintain accurate patient records while ensuring confidentiality and compliance with privacy regulations</li><li>Manage patient check-in and check-out processes, scheduling, and follow-up communications</li></ul>Clinical &amp; Diagnostic Responsibilities:<ul><li>Perform Pulmonary Function Tests (PFTs)</li><li>Conduct 6-minute walk tests</li><li>Assist with biologic therapy coordination and administration</li></ul>Sleep &amp; Respiratory Experience Required:<ul><li>Experience with Inspire device therapy (preferred)</li><li>PAP therapy management, including compliance review and troubleshooting</li><li>SD card downloads and reporting</li></ul>RequirementsAdministrative Responsibilities:<ul><li>Handle prior authorizations and insurance coordination</li><li>Enter data across multiple hospital EMR systems</li><li>Maintain clinic cleanliness, sterilize equipment, and restock supplies</li></ul>Qualifications:<ul><li>Certified Medical assistant</li><li>Previous experience in pulmonary, sleep, or respiratory care preferred</li><li>Strong organizational and multitasking skills</li><li>Ability to work in a fast-paced clinical environment</li><li>Excellent communication and patient care skills</li></ul>If you or someone you know is a great fit, please apply or reach out directly!Pay: $15.00 - $18.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>Continuing education credits</li><li>Employee discount</li><li>Free parking</li><li>On-the-job training</li><li>Paid time off</li><li>Paid training</li><li>Tuition reimbursement</li></ul>License/Certification:<ul><li>Certified Medical Assistant (Required)</li></ul>Work Location: In person

Medical Assistant

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