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administrative assistant to office of global head

LaSalle Network

<div>
 
 LaSalle Network is hiring for an
 
 Administrative Assistant to the Office of the Global Head
 
 ! We are seeking a highly experienced and polished Executive Assistant to support a Global Headat a leading professional services firm based in New York. This role provides comprehensive executive and personal support to a high-net-worth leader operating in a fast-paced, global environment.
 
 
 The ideal candidate is exceptionally organized, proactive, discreet, and thrives in high-pressure settings. This position requires seamless coordination of complex schedules, global travel logistics (including private travel), and day-to-day operational support, as well as selective personal assistance to ensure the executive&rsquo;s professional and personal commitments run smoothly.
 
 
 
 Administrative Assistant to the Office of the Global Head
 
 Responsibilities:
 
 <ul>
 <li>
 Manage a complex and constantly evolving global calendar across multiple time zones.
 </li>
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 Coordinate internal and external meetings, including senior stakeholders, clients, and board-level participants.
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 Serve as primary gatekeeper for the executive&rsquo;s schedule, priorities, and communications.
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 Manage high-volume inbox, including drafting responses, prioritizing correspondence, and tracking follow-ups.
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 Prepare materials for meetings, presentations, and business engagements.
 </li>
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 Coordinate logistics for conferences, events, and high-profile engagements.
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 Arrange and manage detailed domestic and international travel, including private aviation when applicable.
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 Develop comprehensive itineraries including transportation, accommodations, security, and on-site logistics.
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 Manage real-time travel adjustments and contingency planning.
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 Provide select personal assistance for the executive, including scheduling personal appointments, managing reservations, and coordinating household or lifestyle needs.
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 Support planning of personal travel and events as needed.
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 Liaise with personal staff, vendors, and service providers with professionalism and discretion.
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 Track priorities, deadlines, and action items across business and personal commitments.
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 Handle confidential information with the highest level of discretion.
 </li>
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 Coordinate with internal teams, external partners, and advisors globally.
 </li>
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 Anticipate needs and proactively resolve scheduling or logistical conflicts.
 </li>
 </ul>
 
 
 Administrative Assistant to the Office of the Global Head
 
 Qualifications:
 
 <ul>
 <li>
 3+ years of executive assistant experience supporting C-suite or senior global leaders, ideally within professional services, finance, or similarly fast-paced environments.
 </li>
 <li>
 Personal support experience preferred.
 </li>
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 Experience supporting high-net-worth individuals or executives with blended business and personal support needs.
 </li>
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 Demonstrated expertise managing complex international travel, including private travel logistics.
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 Exceptional organizational and time-management skills with the ability to manage competing priorities.
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 Strong written and verbal communication skills.
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 High level of professionalism, discretion, and emotional intelligence.
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 Ability to operate with urgency, flexibility, and sound judgment.
 </li>
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 Advanced proficiency in Microsoft Office, calendar platforms, and communication tools.
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 Comfortable working outside standard business hours when required to support global activity.
 </li>
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 Strong problem-solving mindset with a proactive approach.
 </li>
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 Highly detail-oriented with strong follow-through.
 </li>
 </ul>
 
 This position is based full-time in Midtown, Manhattan. The compensation for this position ranges from $100,000-120,000 base salary with bonus and overtime eligibility. Comprehensive benefits including health, dental, and vision are offered.
 
 
 If you meet the minimum requirements and are interested in learning more, apply today!
 
 
 Allison Sachnoff
 
 
 Senior Recruiter
 
 
 LaSalle Network is an Equal Opportunity Employer m/f/d/v.
 
 
 LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Engineering, Marketing, Technology, Supply Chain, Revenue Cycle, Call Center, Human Resources and Executive Search, LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries.
 
 
 LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends, hiring challenges, and more to national news outlets. LaSalle Network offers temporary Field Employees benefit plans including medical, dental and vision coverage. Family Medical Leave, Worker's Compensation, Paid Leave and Sick Leave are also provided. View a full list of our benefits here: View a full list of our benefits here.
 
 
 All assignments are at-will and their duration is subject to change.
 
</div>

Administrative Assistant to Office of Global Head

Abstracts Incorporated

Looking for a stable office job with long-term growth?Join a well-established real estate and title insurance office where you&rsquo;ll receive hands-on training and build valuable administrative and legal skills. We are a top tier Title Insurance Company in Nassau County, NY seeking an Administrative Assistant / Recording Clerk to join our team. This is an excellent opportunity for recent graduates, career changers, or candidates looking to start a long-term career in the real estate or title insurance industry.No prior title insurance experience is required &mdash; full training will be provided by our legendary staff. 50% of our staff has been with us over 20 years.Key Responsibilities<ul><li>Assist with preparing and submitting real estate documents for recording in all counties in New York State</li><li>Review documents for accuracy, completeness, and compliance with New York recording requirements</li><li>Track recorded documents and assist with resolving recording rejections</li><li>Perform data entry into internal systems and title software</li><li>Maintain organized electronic and physical files</li><li>Assist with post-closing and policy-related administrative tasks</li><li>Answer phones and handle correspondence professionally</li><li>Communicate with attorneys, lenders, county offices, and internal staff</li><li>Maintain strict confidentiality of sensitive client and transaction information</li><li>Provide general administrative and office support as needed</li></ul>Requirements<ul><li>High school diploma or equivalent required</li><li>Strong attention to detail and organizational skills</li><li>Basic computer proficiency, including Microsoft Word, Excel, and Outlook</li><li>Ability to follow procedures and meet deadlines</li><li>Professional written and verbal communication skills</li><li>Reliable, punctual, and dependable</li><li>Comfortable working in an office environment</li><li>Ability to multitask in a fast-paced setting</li></ul>Preferred (Not Required)<ul><li>Recent graduate or career changer encouraged to apply</li><li>Prior administrative, clerical, data entry, or office experience</li><li>Interest in real estate, legal, or title insurance work</li><li>Familiarity with New York real estate documents a plus</li><li>TrackerPro Title productions software knowledge</li><li>Experience working with deadlines or detailed paperwork</li></ul>Administrative Assistant, Recording Clerk, Title Insurance, Entry-Level Office Assistant, Real Estate Administrative Assistant, Nassau County NY, Title Company Jobs, Legal Assistant Entry Level, Data Entry Clerk, Post-Closing AssistantJob Type: Full-timePay: $40,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant- Title Insurance Company

Green Key Resources

<div>
 
 An investment firm in Manhattan is seeking a Personal Assistant/Executive Assistant to support a C-Suite executive. The ideal candidate must be comfortable with a 50/50 split of executive and personal assistant responsibilities.
 
 
 
 
 
 
 Schedule:
 
 Fully Onsite
 
 
 
 Salary:
 
 $150-175K plus bonus
 
 
 
 Hours:
 
 8:30-5:30
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Provide executive and personal support to the executive, ensuring smooth operations and effective management of professional and personal priorities.
 </li>
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 Act as a trusted partner, managing competing priorities with discretion, precision, and sound judgment.
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 Oversee office operations, vendor relationships, and building management to maintain a professional environment.
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 Coordinate complex calendars, meetings, and travel logistics for the CEO and senior leadership team.
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 Support research initiatives, conference registrations, and corporate access usage for the research team.
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 Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
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 Assist with onboarding new hires, coordinating equipment, access, and logistics.
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 Assist in creating, editing, and maintaining PowerPoint presentations with exceptional accuracy.
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 Manage office operations, vendor relationships, and building management to ensure seamless functionality.
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 Handle personal administrative tasks for the CEO with confidentiality and professionalism.
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 Identify and implement efficient processes related to office operations and administrative support.
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 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required, preferably in a related field.
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 6+ years of experience as an Executive/Personal Assistant in finance or a fast-paced professional environment.
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 Proficiency in Microsoft Office Suite, with advanced skills being an advantage.
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 Highly tech-savvy, capable of leveraging technology to improve efficiency.
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 Exceptional organizational, time management, and multitasking abilities.
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 Ability to anticipate needs, plan ahead, and provide solutions proactively.
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 Strong communication skills, both verbal and written, with attention to detail.
 </li>
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 Experience handling sensitive and confidential information with discretion.
 </li>
 </ul>
</div>

Executive Personal Assistant

Book Law LLP

Job Summary Book Law LLP, a distinguished New York City employment law firm, is hiring a part-time (25 Hours) Administrative Operations Assistant who is highly organized and detail-driven to support daily office operations, billing, client intake, and legal administrative tasks.ResponsibilitiesAdministrative &amp; Office Support<ul><li>Monitor communication outlets (phone calls and emails)</li><li>Perform data entry and administrative support</li><li>Copy, scan, bind, and prepare documents</li><li>Provide basic technical support to staff when necessary</li></ul>Document &amp; File Management<ul><li>Format and proofread legal documents</li><li>Maintain organized digital filing systems (NetDocuments)</li><li>Perform matter management (Clio) and file clean-up</li></ul>Billing &amp; Financial Support<ul><li>Perform accounts receivable follow-ups</li><li>Enter attorney time to ensure timely billing when necessary</li></ul>Client &amp; CRM Management<ul><li>Ensure all new contacts and client intakes are entered into systems</li><li>Maintain school contact lists and related time tracking</li><li>Perform contact research as needed</li></ul>Court &amp; Legal Administrative Support<ul><li>Upload court e-filings</li><li>Schedule court dates and related deadlines</li></ul>Marketing &amp; Events Support<ul><li>Coordinate and set up webinars when necessary</li></ul>Qualifications<ul><li>Education: High school diploma or equivalent.</li><li>Experience: Minimum of 2 years of experience working as an administrative assistant in a law firm.</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Proficiency in legal software systems (Clio, Lawmatics, and NetDocuments) preferred</li><li>Strong organizational and time management skills to balance multiple responsibilities efficiently</li><li>Experience with office management, clerical duties, data entry, filing systems, and calendar coordination</li><li>Proven experience with court e-filings (state and federal)</li><li>Exceptional customer service skills with professional phone etiquette</li><li>Close attention to detail and accuracy</li><li>Ability to manage multiple deadlines</li></ul>This role is ideal for someone who thrives in a structured environment, can prioritize effectively, and ensures that operational and legal processes run smoothly and on schedule.Pay: From $30.00 per hourEducation:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Law office: 2 years (Required)</li></ul>Ability to Commute:<ul><li>New York, NY 10036 (Required)</li></ul>Work Location: In person

Part-Time Administrative Operations Assistant

Temasek

<div>
 
 
 Temasek is a global investment company headquartered in Singapore, with a net portfolio value of S$434 billion (US$324) as at 31 March 2025.&nbsp;
 
 
 
 &nbsp;
 
 
 
 Our Purpose &ldquo;
 
 So Every Generation Prospers
 
 &rdquo; guides us to make a difference for today&rsquo;s and future generations.
 
 
 
 
 Operating on commercial principles, we seek to deliver sustainable returns over the long term.
 
 
 
 
 We have 13 offices in 9 countries around the world: Beijing, Hanoi, Mumbai, Shanghai, Shenzhen, and Singapore in Asia; and Brussels, London, Mexico City, New York, Paris, San Francisco, and Washington, DC outside Asia.
 
 
 
 &nbsp;
 
 
 
 For more information on Temasek, please visit&nbsp;www.temasek.com.sg
 
 
 
 
 For Temasek Review 2025, please visit www.temasekreview.com.sg
 
 
 
 
 For Sustainability Report 2025, please visit www.temasek.com.sg/SR2025&nbsp;
 
 
 Job Details
 
 
 
 Working arrangement
 
 :&nbsp;Hybrid (4 days in the office, 1 day remote)
 
 
 
 
 
 Salary Range
 
 : $95,000 - $115,000 per annum excluding additional incentives (final salary will be determined based on various factors such as experience and qualifications)
 
 
 Responsibilities
 <ul>
 <li>
 
 Full diary management for junior and senior professionals
 
 </li>
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 Scheduling a variety of meetings, conference call, and video conferences both internally and externally
 
 </li>
 <li>
 
 Arranging international and domestic travel (flights, hotels, cars, etc.)
 
 </li>
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 Assisting in preparation and printing of presentations &amp; proposals
 
 </li>
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 Completing corporate card and out of pocket expenses
 
 </li>
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 Archiving, filing, scanning, and printing documents
 
 </li>
 <li>
 
 Preparation and set up for internal/external meetings in conference rooms and event support
 
 </li>
 <li>
 
 Receptionist duties at times to cover for other admins
 
 </li>
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 Overall, general ad-hoc office duties
 
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 </ul>
 Requirements
 <ul>
 <li>
 
 3 to 5 years of administrative assistant experience, ideally within Financial Services industry
 
 </li>
 <li>
 
 Preferably a Bachelor's degree
 
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 Experience working for a global team and working across different time zones
 
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 Proficient in Advanced MS Office including Word, MS Outlook, Excel, and PowerPoint
 
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 Must be a team player with a proactive attitude, takes initiative and has ability to work without supervision
 
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 Able to work in a fast-paced environment
 
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 Excellent communication skills at all levels
 
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 Ability to handle multiple tasks and competing priorities, often with tight deadlines
 
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 <li>
 
 Knowledge of Workday for processing expenses is a plus
 
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 </ul>
</div>

Executive Assistant, Investment (Americas-New York)

Northbound Executive Search

<div>
 
 Our client within the Financial Services industry is looking for a Receptionist to manage their front desk on a daily basis and to perform a variety of administrative and clerical tasks.
 
 
 
 
 
 Responsibilities:
 
 <ul>
 <li>
 Answer and route incoming calls through the main phone line.
 </li>
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 Manage all incoming/outgoing mail, packages, and courier services, including unpacking and organizing all incoming office supplies.
 </li>
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 Coordinate catering and conference room setups for meetings with external visitors, team lunches, etc.
 </li>
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 Maintaining the reception area and reception kitchen for guests and visitors.
 </li>
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 Oversee the ordering of staff business cards.
 </li>
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 Bachelor&rsquo;s degree preferred
 </li>
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 1+ years experience as a Receptionist or Administrative Assistant
 </li>
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 Knowledge of Microsoft Office programs
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 </ul>
 <li>
 </li>
 
 
</div>

Corporate Receptionist

Ogletree Deakins

<div>Position Summary:
<div>
Our New York City office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
New York State notary license a plus</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div>
Please note, we are not working with outside recruiters for this position.
</div>Benefits:
<div>
In accordance with New York State&rsquo;s Wage Transparency Law, the expected salary range for this New York State position is between $50,025 and $108,000. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.</div><div></div><div> 
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

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