administrative assistant | laboratory of virology and infectious disease

executive/administrative assistant - strategic partnerships

human resources - administrative assistant

administrative assistant | laboratory of virology and infectious disease Jobs in New York

executive/administrative assistant - strategic partnerships Jobs in New York

human resources - administrative assistant Jobs in New York

human resources assistant Jobs in New York

human resources assistant

legal assistant

administrative assistant laboratory of virology and infectious disease

Rockefeller University

<div>Organization Overview: Our work focuses on several different aspects of molecular virology, biochemical and structural virology, viral pathogenesis, and vaccine development. The laboratory studies animal RNA viruses, including hepatitis C virus (HCV), yellow fever virus (prototype flavivirus), bovine viral diarrhea virus (a pestivirus), and Sindbis virus (a togavirus). Overview:
<p>
To provide comprehensive executive and operational support that ensures the seamless functioning of the Principal Investigator&rsquo;s schedule and the efficient daily maintenance of the Rice Lab&rsquo;s resources and communications.</p>
Responsibilities:
<p>
This position will be responsible for the following but not limited to:</p><ul><li>
Coordinating logistics for the Head of Laboratory by managing calendar, scheduling meetings, and assisting with domestic/international travel. Coordinates SNF young investigators seminars, lab sponsored seminars, and the bi-annual Rockefeller Virology Course</li><li>
Facilitating internal and external lab communications by managing the main office line, acting as the primary point of contact for visitors</li><li>
Administering general operations and procurement by monitoring common inventory, researching Purchase Order (PO) statuses, and ordering essential office and kitchen supplies</li><li>
Regulating the laboratory environment by sending 30-minute meeting reminders, maintaining organizational systems for supplies, and overseeing the weekly &quot;Kitchen Duty&quot; and &quot;Rice Lab&quot; communication schedules.</li><li>
Maintain facility standards by performing daily inspections and physical restocking of supplies in common areas, including the kitchen and office stationery storage</li><li>
Perform related duties &amp; responsibilities as assigned/requested</li></ul>
Qualifications:
<div><b>
REQUIRED QUALIFICATIONS:</b></div><ul><li>
Bachelor&rsquo;s degree required</li><li>
Proficiency with standard office computer applications, including Microsoft Office and digital scheduling tools, is required</li><li>
The candidate must be able to manage multiple tasks, communicate effectively, and work both independently and collaboratively</li></ul><div></div><div><b><br>
PREFERRED QUALIFICATIONS:</b></div><ul><li>
A minimum of <b>3&ndash;5 years of administrative experience</b> in an academic, research, or comparable professional environment</li><li>
The ideal candidate will possess exceptional organizational and multitasking skills, with demonstrated experience supporting administrative operations in an academic or laboratory research environment</li><li>
Strong attention to detail and the ability to prioritize time-sensitive requests&mdash;such as managing calendars, scheduling meetings, coordinating meetings, and assisting with domestic and international travel&mdash;are highly desirable</li><li>
Experience supporting seminars, courses, or other academic or scientific events is preferred.</li><li>
Familiarity with procurement processes, purchase order tracking, inventory monitoring, and routine facilities coordination is a plus, but not required</li><li>
The successful candidate will remain effective amid shifting priorities and unexpected challenges, demonstrate a proactive and professional communication style, and be able to anticipate the needs of the Head of Laboratory while administratively supporting a dynamic research team in a fast paced academic environment</li></ul><div></div><div><br>
The Rockefeller University is an equal opportunity employer &ndash; veterans/individuals with disabilities. Qualified applicants will receive consideration for employment without regard to characteristics protected by applicable local, state or federal law, including but not limited to disability and protected veteran status.</div><div></div><div><br>
The salary of the finalist selected for this role will be set based on various factors, including but not limited to organizational budgets, qualifications, experience, education, licenses, specialty, and training. The hiring range provided represents The Rockefeller University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div>
Compensation Range: Min: USD $55,000.00/Yr. Compensation Range: Max: USD $65,000.00/Yr.</div>

Administrative Assistant | Laboratory of Virology and Infectious Disease

Book Law LLP

<p><b>Job Summary</b><br/>Book Law LLP, a distinguished New York City employment law firm, is hiring a part-time (25 Hours) Administrative Operations Assistant who is highly organized and detail-driven to support daily office operations, billing, client intake, and legal administrative tasks.</p><p><b>Responsibilities</b></p><p><b>Administrative &amp; Office Support</b></p><ul><li>Monitor communication outlets (phone calls and emails)</li><li>Perform data entry and administrative support</li><li>Copy, scan, bind, and prepare documents</li><li>Provide basic technical support to staff when necessary</li></ul><p><b>Document &amp; File Management</b></p><ul><li>Format and proofread legal documents</li><li>Maintain organized digital filing systems (NetDocuments)</li><li>Perform matter management (Clio) and file clean-up</li></ul><p><b>Billing &amp; Financial Support</b></p><ul><li>Perform accounts receivable follow-ups</li><li>Enter attorney time to ensure timely billing when necessary</li></ul><p><b>Client &amp; CRM Management</b></p><ul><li>Ensure all new contacts and client intakes are entered into systems</li><li>Maintain school contact lists and related time tracking</li><li>Perform contact research as needed</li></ul><p><b>Court &amp; Legal Administrative Support</b></p><ul><li>Upload court e-filings</li><li>Schedule court dates and related deadlines</li></ul><p><b>Marketing &amp; Events Support</b></p><ul><li>Coordinate and set up webinars when necessary</li></ul><p><b>Qualifications</b></p><ul><li>Education: High school diploma or equivalent.</li><li>Experience: Minimum of 2 years of experience working as an administrative assistant in a law firm.</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Proficiency in legal software systems (Clio, Lawmatics, and NetDocuments) preferred</li><li>Strong organizational and time management skills to balance multiple responsibilities efficiently</li><li>Experience with office management, clerical duties, data entry, filing systems, and calendar coordination</li><li>Proven experience with court e-filings (state and federal)</li><li>Exceptional customer service skills with professional phone etiquette</li><li>Close attention to detail and accuracy</li><li>Ability to manage multiple deadlines</li></ul><p>This role is ideal for someone who thrives in a structured environment, can prioritize effectively, and ensures that operational and legal processes run smoothly and on schedule.</p><p>Pay: From $30.00 per hour</p><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>Law office: 2 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>New York, NY 10036 (Required)</li></ul><p>Work Location: In person</p>

Part-Time Administrative Operations Assistant

Nardello

<div><p><b>About the Role</b></p>
<p>
Nardello &amp; Co., a global investigations firm, is seeking an experienced Executive Assistant to support the Executive Chairman. The ideal candidate demonstrates unquestionable integrity, strong communication and collaboration skills, exceptional organization, and the ability to make sound decisions in a fast‑paced, dynamic environment.</p><p></p><p><b><br>
Responsibilities</b></p>
<ul>
<li>Manage a broad range of administrative tasks supporting the Executive Chairman&rsquo;s personal and professional activities.</li>
<li>Coordinate complex international and domestic travel, including itineraries, reservations, drivers, and security.</li>
<li>Oversee professional and personal calendars, including family and household commitments.</li>
<li>Research, prioritize, and address sensitive or confidential issues; determine appropriate follow‑up actions.</li>
<li>Manage conflicting priorities and ensure timely, proactive execution of tasks and projects.</li>
<li>Identify opportunities to streamline the Executive Chairman&rsquo;s office operations.</li>
<li>Perform day‑to‑day administrative duties, including lunch orders, deliveries, conference room setup, contacts, and research.</li>
<li>Serve as a point of contact for clients, candidates, and senior staff; schedule calls and meetings.</li>
<li>Collaborate with colleagues across the organization.</li>
<li>Prepare and process travel and corporate expenses.</li>
<li>Maintain and update Outlook and Salesforce contacts.</li></ul><br>
<p></p>
<p><b>
Qualifications</b></p><p></p><p><b><br>
Knowledge, Skills &amp; Abilities</b></p>
<ul>
<li>Experience managing complex travel arrangements.</li>
<li>Detail‑oriented, hardworking, and able to thrive in an entrepreneurial environment.</li>
<li>Professional, discreet, collaborative, and highly personable; strong relationship‑management skills.</li>
<li>Excellent interpersonal and diplomatic skills.</li>
<li>Produces high‑quality work with meticulous attention to detail.</li>
<li>Proactive, self‑directed, and able to anticipate needs.</li>
<li>Effective in fast‑paced environments with multiple competing priorities.</li>
<li>Understands how to operate an efficient executive office.</li>
<li>Strong command of English; Italian fluency is a plus.</li>
<li>Highly proficient in Microsoft Office; Salesforce and Quickbooks experience preferred.</li></ul><br>
<p></p>
<p><b>
Education &amp; Experience</b></p>
<ul>
<li>10+ years supporting C‑suite executives, preferably in professional services.</li>
<li>Bachelor&rsquo;s degree preferred.</li></ul><br>
<p></p>
<p><b>
Work Environment</b></p>
<ul>
<li>Professional office environment based in New York City.</li>
<li>Requires availability beyond standard business hours.</li>
<li>Must work onsite on anchor days and when the Executive Chairman is in the office.</li></ul><br>
<p></p>
<p>
Nardello &amp; Co. offers a competitive pay and benefits package and is an Equal Opportunity Employer.</p><br>
<p></p>
<p><b>
Who We Are:</b></p>
<p>
With offices in New York, London, Washington DC, Los Angeles, San Francisco, Hong Kong, and Dubai, Nardello &amp; Co. is a global investigations firm whose experienced professionals handle a broad range of matters including due diligence, anti-corruption and fraud investigations, civil and white collar criminal litigation and arbitration support, asset tracing, activist defense, political risk and strategic intelligence, digital investigations and cyber defense, monitorships and independent investigations, and compliance.</p><br>
<p></p>
<p>
Nardello &amp; Co. enjoys a reputation as the best kept secret of leading law firms and financial institutions, Fortune 500 and FTSE 100 companies, high-net-worth individuals and family offices, governments, NGOs, sports organizations, and academic institutions who know that managing risk effectively requires choosing the best investigative partner.</p><br>
<p></p>
<p>
We believe that excellence starts with having the right people. Our professionals have spent their entire careers building and enhancing their expertise. Our professional team includes former US federal prosecutors, US and international lawyers, former law enforcement personnel and intelligence operatives, licensed investigators, research analysts, former journalists, financial crimes specialists, forensic accountants, and computer forensic experts. Our team is composed of proven performers who think creatively and strategically, adhere to the highest ethical standards, and are committed to excellence.</p></div><p></p>

Executive Assistant to the Executive Chairman

Merchant & Gould

<div><h2 class="jobSectionHeader"><b>About the job</b></h2><p><b>
Merchant &amp; Gould</b> has been a leader in intellectual property law for more than 100 years. We are recognized as one of the most active filers of patents in the country, and are consistently rated among the top patent, copyright and trademark firms. We currently have an opportunity for a patent prosecution legal assistant. The salary range for the position is $75,000-$95,000, based years of experience.</p><p>
We are looking for a highly skilled patent prosecution legal assistant with five+ years of experience in U.S. patent prosecution. Knowledge and experience with policies and procedures pertaining to the PTO and electronic filing required. The professional we seek must be a positive self-starter, extremely organized, detail-oriented and highly accurate, deadline-driven, have strong computer skills and excellent verbal and written communication skills.</p><p><b>
Summary of Position (hybrid):</b></p><p>
Provides client management support for attorney, not limited to written and verbal communications with clients along with maintaining docket and client specific procedures. Assists attorney in prosecuting patent applications in the United States and various foreign countries.<br>
<br>
<b>In order to perform one (1) or more essential functions of this role, a minimum of three (3) days in the office is required.</b></p><p><b>
Responsibilities:</b></p><ul><li><p>
Establishes and maintains patent files: opens files, prepares documents for filing including, patent applications, Preliminary Amendments, Information Disclosure Statements, Responses to Missing Parts, Assignments, Amendments, payments of Issue Fees, etc.</p></li><li><p>
Reviews all incoming correspondence from U.S. Patent and Trademark Office and foreign associates for essential docketing.</p></li><li><p>
Maintain clients&rsquo; portfolios by being proactive in facilitating communication between attorney and client.</p></li><li><p>
Maintains and updates docketing log spreadsheet.</p></li><li><p>
On-going verbal and written communication with attorneys, clients and foreign associates.</p></li><li><p>
Other administrative tasks and projects as may be assigned.</p><p><b>
Knowledge, Skills and Abilities Required:</b></p><ul><li>BA degree and/or paralegal certificate or minimum of 5 years experience in U.S. patent prosecution.</li><li>Familiarity with electronic case management systems and USPTO rules and requirements. IPFolio, Memotech, etc. is a plus.</li><li>Familiarity with the prosecution of U.S. Trademark applications a plus.</li><li>Ability to work comfortably with advanced computer software (after training) and effectively use and maintain a computer database. Knowledge of Microsoft Office Suite (Word, Excel, Outlook) required. Possible use of speech-to-text transcription software.</li><li>Ability to work independently and meet critical deadlines under supervision of attorney.</li><li>Ability to organize and prioritize numerous tasks and complete them under time constraints.</li><li>Ability to concentrate on detailed work for up to 80% of work day.</li><li>Interpersonal skills necessary in order to communicate and follow instructions from a diverse group, including clients, attorneys and others, and to provide information with ordinary courtesy and tact.</li><li>High level of responsibility, dedication and accuracy required.</li><li>Work on rare occasions requires more than 37.5 hours per week to perform essential duties of the job; may occasionally require irregular hours.</li><li>Regular attendance at work.</li></ul></li></ul><p></p><p>
We are equally committed to providing competitive, affordable health and wellness benefits to help take care of yourself and your family, including: a competitive salary, a comprehensive benefits package that includes employee medical, dental, vision, life, AD&amp;D insurance, short- and long-term disability, 401(k) match, and ten firm holidays.</p><p>
To be considered, please apply online at Career Opportunities (merchantgould.com). You will need to provide a resume and professional references.</p><p>
Merchant &amp; Gould provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We welcome candidates with disabilities. If you need any accommodation during the application or the recruiting process, please contact our Human Resources Department at 1-612-332-5300.</p><p>
</p><p>wkF2BsEMxc</p></div>

Patent Prosecution Legal Assistant (hybrid)

Blackstone

<div><div>Blackstone is the world&rsquo;s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1.1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at <div>www.blackstone.com</div>. Follow @blackstone on <div>LinkedIn</div>, <div>X</div>, and <div>Instagram</div>.</div><div></div><div>
Job Description:</div><div>
The Administrative Assistant role entails providing support to senior-level leaders within the HR Business Partner team, including one SMD, two Managing Directors, and additional team members as needed. The responsibilities include:</div><ul><li><div>
Managing calendars including scheduling internal and external appointments, confirming meetings, coordinating with other assistants</div></li><li><div>
Managing global travel planning, scheduling and itineraries</div></li><li><div>
Updating and maintaining travel spreadsheet and organizing trip packets for travel</div></li><li><div>
Overseeing and planning weekly and monthly meetings</div></li><li><div>
Liaising with other organizations for scheduling and projects</div></li><li><div>
Answering calls and acting as a gatekeeper</div></li><li><div>
Acting as back-up support for other senior-level professionals</div></li><li><div>
Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system</div></li><li><div>
Completing detailed corporate expenses including tracking receipts and reimbursements</div></li><li><div>
Coordinating travel arrangements, including flights, visas/passports, cars, hotels, and other reservations</div></li><li><div>
Maintaining and organizing files</div></li><li><div>
Working on ad hoc projects</div></li></ul><div></div><div>
Qualifications:</div><div>
Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors.</div><div>
The successful candidate should meet the following qualifications:</div><ul><li><div>
5+ years of administrative assistant experience</div></li><li><div>
Thrives in a dynamic work environment</div></li><li><div>
Strong communication skills</div></li><li><div>
Highly organized with strong attention to detail</div></li><li><div>
Effectively multi-tasks and prioritizes competing tasks and deadlines</div></li><li><div>
Proactive and works well within a team and with other assistants</div></li><li><div>
Works effectively with various levels of management</div></li><li><div>
Performs duties with the highest level of confidentiality and has a strong sense of professional integrity</div></li><li><div>
Experience with coordinating travel arrangements</div></li><li><div>
An independent work style with strong follow-through skills</div></li><li><div>
Effectively builds relationships with key players and management</div></li><li><div>
Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)</div></li><li><div>
Familiarity with Concur is preferred</div></li><li><div>
Experience with Amex Travel a plus</div></li></ul><div><br>
The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.</div><div></div><div>
Expected annual base salary range:</div><div></div>
$70,000 - $130,000<div></div><div>
Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.<br>
<br>
Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone&rsquo;s sole discretion.</div><div></div><div>
Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.</div><div></div><div>
If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), +44 (0)20 7451 4000 (EMEA) or +852 3656 8600 (APAC).</div><div></div><div>
Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:</div><div></div><ul><li><div>
Attending client meetings where you are discussing Blackstone products and/or and client questions;</div></li><li><div>
Marketing Blackstone funds to new or existing clients;</div></li><li><div>
Supervising or training securities licensed employees;</div></li><li><div>
Structuring or creating Blackstone funds/products; and</div></li><li><div>
Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.</div></li></ul><div></div><div>
Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis. Please speak with your Blackstone Recruiting contact with any questions.<br>
<br>
To submit your application please complete the form below. Fields marked with a red asterisk * must be completed to be considered for employment (although some can be answered &quot;prefer not to say&quot;). Failure to provide this information may compromise the follow-up of your application. When you have finished click Submit at the bottom of this form.</div></div><div></div>

Human Resources - Administrative Assistant

New York University

<div></div><div><div><div><div><div><div>New York University: NYU - NY: Silver School of Social Work
</div></div></div><div><div><h3 class="jobSectionHeader"><b>Location
</b></h3><div>New York, NY
</div></div><div><h3 class="jobSectionHeader"><b>Open Date
</b></h3><div>Feb 20, 2026
</div></div><div><h3 class="jobSectionHeader"><b>Deadline
</b></h3><div>Feb 27, 2026 at 11:59 PM Eastern Time
</div></div></div><div><div><h3 class="jobSectionHeader"><b>Description
</b></h3><div><div><p><b>Position Title:</b><b> </b>Research Assistant (Part-Time)</p>
<p><b>
Schedule</b>: In-Person and Virtual (Hybrid)</p>
<p><b>
Timeline:</b><b> </b>March 9-May 30, 2026</p>
<p>
Projects: The RA will support the research on an intervention project with young adults experiencing homelessness in Houston, Texas. Activities include follow up research interviews with young adults both in person and online, tracking and retaining participants, regular team meetings and debriefings of intervention activities, data analysis of qualitative and quantitative data</p>
<ul>
<li>Conduct follow up quantitative structured interviews</li>
<li>Use social media and other outreach methods for participant retention and follow up</li>
<li>Carry out in-depth qualitative interviews with participants</li>
<li>Support activities of participatory research team</li>
<li>Conduct participant assessments in Qualtrics and track them in REDCap</li>
<li>Schedule appointments and manage administrative tasks</li>
<li>Perform additional related duties as needed</li>
</ul>
<p><i>This position is classified under the professional research staff category at NYU and does not qualify for visa </i><i>sponsorship including STEM OPT extension. Applicants must be authorized to work in the United States for the duration of employment</i></p><div><br>
<div></div>
</div></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>Qualifications
</b></h3><div><div><ul><li>Current or recent graduate student in public health, nursing, social work, psychology, or other social/behavioral science living in Houston, Texas</li>
<li>Experience working on a research study</li>
<li> Experience with qualitative and/or quantitative research methods</li>
<li>Experience with young adults experiencing homelessness</li>
<li>Interest in intervention research</li>
<li>Comfort in conducting in person research interviews in a variety pf settings</li>
<li>Commitment to racial justice, social justice, and social equity</li>
<li>Excellent organizational and technical skills including using REDCap</li>
<li>Must have a high level of attention to detail, flexibility, ability to work on a team, and punctuality</li>
</ul>
<p><b>Preferred Education, Experience and Skills</b></p>
<ul>
<li>Experience with qualitative and quantitative data analysis</li>
<li>Knowledge of IRB protocols</li>
<li>Bilingual in English and Spanish</li>
<li>Social media and communication skills</li>
</ul></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>Application Instructions
</b></h3><div><div><p>Apply Via Interfolio</p>
<p><b>
In compliance with NYC&rsquo;s Pay Transparency Act,</b><b> </b><b>the hourly rate for this position is $20-$25</b><b>. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate&rsquo;s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.</b></p></div>
</div>
</div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Application Process
</b></h3><div>This institution is using Interfolio's Faculty Search to conduct this search. Applicants to this position receive a free Dossier account and can send all application materials, including confidential letters of recommendation, free of charge.</div></div></div></div></div></div><p></p>

Research Assistant (Part-Time)

American Express

<div>
 <p>
  <span>
   At American Express, our culture is built on a 175-year history of innovation, shared
  </span>
  <span>
   values
  </span>
  <span>
   and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. From delivering differentiated products to providing world-class customer service, we operate with a strong risk mindset, ensuring we continue to uphold our brand promise of trust, security, and service.
   <br/>
  </span>
 </p>
 <p>
  <span>
   As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
   <br/>
  </span>
 </p>
 <p>
  <span>
   <strong>
    Executive Assistant | Strategic Partnerships | Sports &amp; Entertainment
   </strong>
  </span>
 </p>
 <span>
  <br/>
 </span>
 <p>
  <span>
   <strong>
    How will you make an impact in this role?
    <br/>
   </strong>
  </span>
 </p>
 <p>
  <span>
   The Strategic Partnerships (SP) team is charged with leveraging the Company&rsquo;s largest, most strategic partnerships to bring innovation and additional value to American Express&rsquo; suite of products, services, capabilities, and experiences that engage customers and drive generational relevance of American Express Membership.&nbsp;
   <br/>
  </span>
 </p>
 <p>
  <span>
   The Sports, Entertainment and Market Strategies team within Strategic Partnerships is tasked with partnering across the enterprise to bring additional strategic planning, relationship and negotiating expertise to our largest global sponsorship partners, managing marquee strategic partner events (e.g. annual Partner Summit), and leading a market strategy initiative.
   <br/>
  </span>
 </p>
 <p>
  <span>
   The Executive Assistant in this role will support two Vice Presidents on the SP team &ndash; one Band 50 and one Band 45s.
   <span>
    &nbsp;
   </span>
   The colleague will be instrumental in the team&rsquo;s organization and ensuring compliance across team operations.
   <br/>
  </span>
 </p>
 <p>
  <span>
   <strong>
    Job Responsibilities:
    <br/>
   </strong>
  </span>
 </p>
 <ul>
  <li>
   <span>
    Manage two VP calendars with high attention to detail and timeliness
    <br/>
   </span>
  </li>
  <li>
   <span>
    Ensure timely preparation and submission of monthly expense reports
    <br/>
   </span>
  </li>
  <li>
   <span>
    Execute travel arrangements including air, hotel, dining, car transfers and meeting agendas
    <br/>
   </span>
  </li>
  <li>
   <span>
    Support with meeting preparation including document creation, printing, binding, etc.
    <br/>
   </span>
  </li>
  <li>
   <span>
    Manage internal and/or external events as needed
    <br/>
   </span>
  </li>
  <li>
   <span>
    Manage logistics of meeting administration including coordinating security access, escorting guests to the room, catering, clean-up
    <br/>
   </span>
  </li>
  <li>
   <span>
    Procure laptops, office supplies, office space, etc. and manage the procurement process
    <br/>
   </span>
  </li>
  <li>
   <span>
    Work closely with the other executive assistants on office operations and team matters
    <br/>
   </span>
  </li>
  <li>
   <span>
    Communicate effectively with all team members and key internal or external partners
    <br/>
   </span>
  </li>
  <li>
   <span>
    Follow up with team on mandatory trainings, as well as other requirements and deadlines
    <br/>
   </span>
  </li>
  <li>
   <br/>
   <span>
    Assist with special projects and initiatives, as requested
    <br/>
    <br/>
    <br/>
   </span>
  </li>
 </ul>
 <span>
  <br/>
  <br/>
  <br/>
 </span>
 <span>
  <br/>
 </span>
 <p>
  <span>
   <strong>
    Minimum Qualifications:
    <br/>
    <br/>
   </strong>
  </span>
 </p>
 <ul>
  <li>
   <span>
    Strong compass for using discretion and maintaining confidentiality
    <br/>
   </span>
  </li>
  <li>
   <span>
    Motivated, proactive team player with strong initiative, organizational, administrative, and interpersonal skills; eager to contribute to a positive team culture
    <br/>
   </span>
  </li>
  <li>
   <span>
    Strong attention to detail with emphasis on accuracy, quality and timeliness
    <br/>
   </span>
  </li>
  <li>
   <span>
    Proven ability to manage multiple priorities and work within deadlines in a fast-paced, dynamic environment
    <br/>
   </span>
  </li>
  <li>
   <span>
    Ability to interact effectively and diplomatically with executives and Executive Assistants across the organization and externally
    <br/>
   </span>
  </li>
  <li>
   <span>
    Excellent verbal and written communication skills (via phone, email, and in-person)
    <br/>
   </span>
  </li>
  <li>
   <br/>
   <span>
    High level of proficiency with digital work platforms including Word, Excel and PowerPoint
    <br/>
    <br/>
    <br/>
   </span>
  </li>
 </ul>
 <span>
  <br/>
 </span>
 <p>
  <span>
   <strong>
    Preferred Qualifications:
   </strong>
  </span>
 </p>
 <ul>
  <li>
   <p>
    <span>
     3+ years of previous experience as an Executive Assistant and familiarity with office management and team administration highly preferred
    </span>
   </p>
  </li>
  <li>
   <p>
    <span>
     Experience using CoPilot, Chat GPT, as well as internal American Express (or related) tools and systems &ndash;
     <span>
      &nbsp;
     </span>
     Outlook, Ariba, Concur, Payroll and myHR
    </span>
   </p>
  </li>
  <li>
   <p>
    <span>
     Bachelors degree preferred&nbsp;
     <br/>
     <br/>
     <br/>
    </span>
   </p>
  </li>
 </ul>
 <span>
  <br/>
 </span>
 <p>
 </p>
 <span>
  <br/>
  <br/>
 </span>
 <span>
 </span>
 <span>
  <br/>
  <br/>
  <br/>
 </span>
 <span>
  Salary Range: $31.49 to $49.28 hourly + bonus + benefits
  <br/>
  <br/>
 </span>
 <span>
  The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we&rsquo;ll consider your location, experience, and other job-related factors.
  <br/>
  <br/>
 </span>
 <span>
  We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
 </span>
 <ul>
  <li>
   <span>
    Competitive base salaries&nbsp;
   </span>
  </li>
  <li>
   <span>
    Bonus incentives&nbsp;
   </span>
  </li>
  <li>
   <span>
    6% Company Match on retirement savings plan&nbsp;
   </span>
  </li>
  <li>
   <span>
    Free financial coaching and financial well-being support&nbsp;
   </span>
  </li>
  <li>
   <span>
    Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;
   </span>
  </li>
  <li>
   <span>
    Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;
   </span>
  </li>
  <li>
   <span>
    20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;
   </span>
  </li>
  <li>
   <span>
    Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;
   </span>
  </li>
  <li>
   <span>
    Free and confidential counseling support through our Healthy Minds program&nbsp;
   </span>
  </li>
  <li>
   <span>
    Career development and training opportunities
    <br/>
   </span>
  </li>
 </ul>
 <span>
  For a full list of Team Amex benefits, visit our
 </span>
 <span>
  <u>
   Colleague Benefits Site
  </u>
 </span>
 <span>
  .
  <br/>
  <br/>
 </span>
 <span>
  American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
  <br/>
  <br/>
 </span>
 <span>
  We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
  <br/>
  <br/>
 </span>
 <span>
  US Job Seekers - Click to view the &ldquo;
 </span>
 <span>
  <u>
   Know Your Rights
  </u>
 </span>
 <span>
  &rdquo; poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window:
 </span>
 <span>
  <u>
   https://www.eeoc.gov/poster
   <br/>
   <br/>
  </u>
 </span>
 <span>
  <span class="TextRun SCXW216226574 BCX8 NormalTextRun">
   Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.
  </span>
  <span class="EOP SCXW216226574 BCX8">
   &nbsp;
  </span>
 </span>
</div>


Executive/Administrative Assistant - Strategic Partnerships

Explore 320+ Administrative assistant laboratory of virology and infectious disease in New York this February. Find roles across top companies and apply now to boost your career.