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legal assistant

The Stevens & Lee Companies

<div>Powerful Partnerships. Standout Solutions.
StevensLee is a 200-plus lawyer full-service law firm representing clients throughout the Mid-Atlantic, New England and across the country from 18 offices in New Jersey, Pennsylvania, New York, Rhode Island, Delaware and Florida. The firm is the cornerstone of The StevensLee Companies, a platform of affiliated professional service firms that provide a full range of legal, investment banking, financial advisory, insurance risk management, public affairs and government consulting services.
Job Overview
At StevensLee, the Legal Assistant plays a vital role as an administrative team member supporting a group of attorneys with the shared goal of providing exceptional service to our valued clients.
The Legal Assistant is multi-dimensional position drawing upon a variety of skills and competencies, best suited for an organized, self-starter who enjoys assuming responsibility and learning new things. 
Primary Responsibilities (responsibilities include but not limited to)<ul><li>
Submit Conflict Checks, open new client matters and create New Business Memos as directed by attorneys.</li><li>
Work with various court systems processing paperwork and e-filings, running docket reports, and maintaining docket search charts.</li><li>
Partner with the firm's Finance Department to produce monthly attorney billing; process and submit check requests and complete attorney expense reports.</li><li>
Draft legal documents, prepare letters, correspondence, reports, and presentations as needed; proofread and ensure accuracy of all materials.</li><li>
Make redactions, conduct bates numbering, and compile document productions.</li><li>
Assist with litigation by preparing for court hearings, scheduling depositions, assembling binders and exhibits.</li><li>
Coordinate attorney calendars, set-up meetings, conference calls, and make travel arrangements.
</li><li>Manage all incoming and outgoing U.S., certified and Fed-Ex mail per attorney request.</li><li>
Welcome clients and greet visitors with a helpful, positive, and professional attitude.</li><li>
Answer direct-line phone calls in a professional manner and route as necessary.</li><li>
Work as a team with other law firm support personnel to ensure all tasks and assignments have been completed.</li></ul>
SkillsCompetencies<ul><li>
Ability to communicate professionally and interact effectively with all levels of personnel.</li><li>
Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.</li><li>
Flexibility and ability to respond quickly and positively to shifting demands.</li><li>
Ability to work under pressure to meet strict deadlines.</li></ul>
Qualifications<ul><li>
Bachelor's degree or equivalent relevant work experience</li><li>
Minimum of three years of experience as a legal assistant at a law firm, professional services firm, or corporation</li><li>
Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook</li><li>
Exceptional computer skills with the ability to learn new software applications quickly.</li></ul> 
The firm is not accepting resumes from search firms for this position.
Job Type: Full-Time- 40 Hours/week
FLSA Classification: Non-Exempt
Reports To: Human Resources
Job Location: New York City, NY
Salary Range: The estimated salary range for this position is $65,000 - $80,000. Actual salary determination is dependent on a variety of factors some of which include: experience, qualifications, and geographic location. 
In compliance with federal and state equal opportunity employment laws, The StevensLee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.</div>

Legal Assistant

DONIA LLC

Summary: We are seeking a Paralegal/Legal Assistant to perform various office dutiesJob Title: Paralegal/Legal AssistantLocation: New York, NY 10007Target Work Schedule: Monday to Friday 9:00AM-5:00PMTarget Duration/End Date: January 2028Description of Roles and Responsibilities:&middot; Experience with the coordination of logistics for the Direct Referral hearing process Ability to work independently on multiple case hearing details&middot; Proficient with operation of postage meter and process for sending documents by certified mail&middot; Experience fielding incoming calls, determining the legal subject that the caller is calling about, and routing caller to appropriate attorney or refer to appropriate program area&middot; Proficient in coordinating service of legal documents&middot; Experience with processing of invoices for process service companies&middot; Experience working in the Division of Legal Affairs&middot; Knowledge of the organizational structure&middot; Good communication skills both written and verbal&middot; Works well under pressure and in a fast-paced environment&middot; Able to maintain an organized workspace&middot; Reliable, efficient, and flexible&middot; Able to work independently and effectively&middot; Eager to learn and grow in any position&middot; Able to work with personal and confidential information in a professional manner&middot; Able to understand and interpret laws and other legal documents&middot; Detail oriented, quality conscious, strong prioritizing skills, highly organized&middot; Proficiency with the operation of Cisco telephone system&middot; Ability to work overtime on short noticeMandatory/Minimum Qualification, Skills, Experience Requirements:Associate&rsquo;s Degree (Bachelor&rsquo;s Degree preferred) 2+ years of experience as a Paralegal/Must have Paralegal certificationQualification, Skills, Experience Requirements:&middot; 2 + years of experience with legal, compliance operations and/or document Management; knowledge of Microsoft Office products; strong written and oral communications; excellent attention to detail and organizational skills; effective verbal and written communication skills; ability to manage multiple time-sensitive projects, and to coordinate with various parties to help complete them.&middot; Applicable knowledge of motions, evidence, litigation documentation, court rules, and procedures, practices&middot; Highly organized with the ability to juggle multiple deadlines in a fast-paced environment&middot; Extensive computer and database expertise; Microsoft Word, Excel, Outlook, Relativity (Preferred), Westlaw Case Notebook (Preferred)&middot; Facility with managing voluminous documents electronically, e.g., in a shared folder or in Microsoft SharePoint&middot; Trial experience preferred, with added preference for experience in New York State courts&middot; Candidate(s) with a strong attention to detail, a high level of quality, strong problem-solving skills, dependability and demonstrated priority and time management skills&middot; Candidates should have a working knowledge of contract terminology, including the ability to recognize contract structures, as well as key contract terms&middot; Familiarity with procurement contracts is a plus&middot; Knowledge of government contracts is helpful but not required&middot; Knowledge of Relativity EDiscovery platform&middot; Good communication skill is a must&middot; Working knowledge of office equipment, computer hardware and scanner&middot; Detail oriented, accurate and thorough(Resume must stand alone in demonstrating qualifications and experience) Other Notes:1. Resume must stand alone in demonstrating qualifications and experience2. Please take a moment to review the job details, including qualification requirements, location, duration, and pay rate, before you apply3. Please complete the screening questions for your application or include a cover letter with more information for us and the hiring team to consider4. We encourage you to complete the Skills Tests to demonstrate your skills5. Where required, consider submitting proof of licensure with your application6. Where applicable, consider including samples or examples of your work that demonstrate your capabilities with your application7. Where relevant, please include your LinkedIn page, at least 3 professional references, a copy of your diploma or other proof of licensure/professional certifications, and your USC / GC / H4 / H1B. We do not accept C2C applicants without this information8. Your application must have your full legal name and current contact information9. There may be cases where the hiring team requires two or more professional references with application10. We partner with companies to offer and deliver projects and solutions to our clients Some positions may be hired through our partners(Ref#25400)Why work with us:At Donia, we foster a culture of growth. We recognize that everyone brings unique skills and experiences to their work and that the company is better for such diversity. We encourage you to pursue your interest and grow within the company. We promote from within because we value and reward contributionsAbout us:We are a Business Management Consulting, Staff Augmentation and Workforce Solutions firmOur founder is an engineer and seasoned business management consultant. The values of precision, quality, and reliability are embodied in all our workWe aim to delight our clients through the high quality of our service. So much so, that almost all our contracts are through Word of mouth and referrals. Because for over fifteen years, we have worked with Non-profits, City, State, and Federal Agencies &ndash; strategizing and putting together specialized teams that can tackle any projectDonia's team of collaborative solution-finders will meet you where you are and build the system that will get you to your goals. Let us know how we can use our Business Consulting and Staff Augmentation and Workforce Solutions expertise to help youAbout our Benefits Program All Donia LLC full-time staff have access to our benefits program. Features include but not limited to:&middot; Health insurance&middot; Dental Insurance&middot; Vision Insurance&middot; Paid Time Off&middot; Disability&middot; Life insuranceDonia LLC is an equal opportunity employerJob Types: Full-time, ContractPay: $25.00 - $31.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Did you review and are okay with the job details - including qualification requirements, location (including In-Person as applicable), duration, and pay rate W2 ?</li></ul>Ability to Commute:<ul><li>New York, NY 10007 (Required)</li></ul>Work Location: In person

Paralegal/Legal Assistant

MJHS

Our Corporate team may not provide direct care, but we still touch people's lives in a very real and substantial way. The services we provide contribute greatly to the overall patient and member experience, supporting our reputation for excellence.
 
Provides executive administrative support for the Chief Legal Officer and legal and quality departments. Provides back up administrative support coverage as required. Supports the office's litigation management activity.
 
Associates or Bachelor’s degree preferred; paralegal certificate preferred
 
Minimum 5 years office experience in legal office.
 
MS office: Word, Excel, PowerPoint
 
Computer literate
 
Able to type a minimum of 60 wpm
 
Ability to edit and proofread documents
 
Have excellent command of English (writing verbal, grammar)
 The ability to multi-task in an office of busy professionals

Executive Legal Assistant

Deloitte

<div>
 Deloitte is seeking a Legal Assistant to join its Office of General Counsel ("OGC"). The hired individual will support litigation attorneys and accountants across various paralegal focused assignments and projects.
 
 
 The role is expected to be primarily remote in nature, although there will be occasional needs to work from a Deloitte office depending on the needs of particular cases and assignments and for training and events.
 
 
 Recruiting for this role ends on November 26, 2025
 
 
 
 Work You'll Do
 
 
 
 <ul>
 <li>
 Reviews all new subpoenas, pleadings, and other legal documents that OGC receives from the practice offices and from agents for service, identifies any involved clients and locates relevant information.
 </li>
 <li>
 Downloads legal documents from website of Deloitte's agents for service of process.
 </li>
 <li>
 Inputs data, maintains and updates OGC's litigation matter management system and its service of process tracking database.
 </li>
 <li>
 Circulates copies of new pleadings, subpoenas, and other legal documents and related information to OGC attorneys or to personnel outside OGC, as appropriate.
 </li>
 <li>
 Uses service of process tracking database to perform informal conflicts checks and to gather data for OGC personnel.
 </li>
 <li>
 Creates Excel spreadsheets presenting data.
 </li>
 <li>
 Interacts with process servers to receive service of process.
 </li>
 <li>
 Works closely with OGC attorneys, technical teams, and engagement personnel to gather information and respond to regulatory or litigation requests.
 </li>
 <li>
 Performs document management and review functions such as reviewing files, preparing indexes, redacting documents, and interfacing with outside reproduction services.
 </li>
 <li>
 Formats audit and tax working papers and other electronic documents for production.
 </li>
 <li>
 Performs quality control checks on document productions to ensure accuracy and compliance with attorney instructions.
 </li>
 <li>
 Drafts cover letters and objection letters.
 </li>
 <li>
 Prepares witness binders, exhibits, and data summaries for interviews and hearings.
 </li>
 <li>
 Conducts legal and other types of research utilizing internal and external computer databases and other tools.
 </li>
 <li>
 Performs other functions such as creating, maintaining and updating files, and organizing and maintaining hard copy files.
 </li>
 <li>
 Performs other job-related duties as assigned.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Required:
 
 
 
 <ul>
 <li>
 Bachelor's Degree
 </li>
 <li>
 Minimum of 3 years of full-time experience as a paralegal and/or legal assistant.
 </li>
 <li>
 Proficiency with Microsoft Excel and other Microsoft Office applications
 </li>
 <li>
 Must be legally authorized to work in the United States, without the need for employer sponsorship now or at any time in the future
 
 
 </li>
 </ul>
 
 Preferred:
 
 
 
 <ul>
 <li>
 Paralegal certificate
 </li>
 <li>
 Strong judgment and decision making to determine when an escalation is appropriate to attorneys and/or other legal team members
 </li>
 <li>
 Ability to manage a complex legal caseload, working alongside virtually based, cross-functional teams and internal or external stakeholders
 
 
 </li>
 </ul>
 The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Deloitte, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $57,200 to $117,400.
 
 
 Information for applicants with a need for accommodation:
 
 
 https://www2.deloitte.com/us/en/pages/careers/articles/join-deloitte-assistance-for-disabled-applicants.html
 
 
 EA_ExpHire
</div>

Office of General Counsel - Legal Assistant - Litigation

Iakovou & Xanthopoulos Law Group PLLC

ESSENTIAL FUNCTIONS:General Office Support<ul><li>Provide administrative support and assistance</li><li>Coordinate printing and shipping of materials, format/copy/distribute materials as needed</li><li>Maintaining inventory of needed supplies and purchasing as needed</li><li>Help maintain physical office environment (for example, keeping kitchen area and conference rooms neat and organized, caring for plants)</li><li>Perform ad hoc duties for members of the team, as necessary</li></ul>Front Desk Support<ul><li>Ensure the front desk is occupied at all times</li><li>Welcome guests warmly and offer assistance</li><li>Receive and sign for mail and packages, and distribute to employees</li></ul>Phone Support<ul><li>Manage incoming telephone calls</li><li>Ensuring callers are spoken to warmly and receive a high level of customer service</li><li>Determining necessary information</li><li>Transferring calls, ensuring employees are available and able to take the call first</li><li>Taking messages</li></ul>Meeting Support<ul><li>Schedule meetings, coordinate logistics, and prepare agendas and itineraries.</li><li>Arrange conference room scheduling</li><li>Manage calendars, travel, and appointments</li><li>Create travel itineraries as needed.</li></ul>Legal Support<ul><li>Support the Legal Support Team as needed</li><li>Preparing court statements and forms</li><li>Dictating Lawyers&rsquo; audio files and written notes</li><li>Managing records, projects, and calendars to make sure everything functions smoothly</li><li>Transcribing and proofreading legal documents</li><li>Indexing and updating pleadings and discovery binders</li><li>Collecting and delivering documents</li><li>Managing diaries and making travel arrangements for one or more Lawyers</li><li>Creating summary analyses</li><li>Communicating with vendors, experts, Lawyers, opposing counsel, and other staff</li><li>Coordinating printing and/or shipping of materials, format/copy/distribute materials as needed</li></ul>Contact &amp; Correspondence Management<ul><li>Manage contact database, ensuring all contacts are represented and current contact information is kept up to date</li><li>Create and send polished, error-free communications to internal and external parties, both electronically and through paper correspondence</li><li>Interact directly with clients ensuring professional and customer-service oriented interactions</li></ul>Electronic and Paper Filing and Document Management<ul><li>Set up and manage paper or electronic files and filing systems, recording information, updating paperwork</li><li>Prepare and edit documents including reports, presentations, and meeting remarks, ensuring professional language and formatting</li><li>Keep files (both electronic and paper) organized and accessible to Partner, ensuring work spaces are orderly and stocked with necessities</li></ul>Experience:<ul><li>Law Firm Experience (Required)</li><li>Microsoft Office: 3 years (Required)</li><li>100% Bilingual Spanish/English (Preferred)</li></ul>Work Location: In personJob Type: Full-timeBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Job Type: Full-timePay: $25.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have experience with basic legal correspondence, forms, etc. as well as conducting limited legal research or fact-checking?</li><li>Are you comfortable with the hourly rate of $25 - $30/hour?</li></ul>Experience:<ul><li>Legal administrative: 3 years (Required)</li></ul>Ability to Commute:<ul><li>New York, NY 10005 (Required)</li></ul>Work Location: In person

Receptionist and Legal Administrative Assistant

Knowledge Builders Inc

<div>
 
 Job Description University FOIL And Records Access Paralegal
 
 
 
 
 POSITION DETAILS
 
 The City University of New York (CUNY) is seeking an experienced Paralegal to perform essential and confidential paralegal work supporting the University FOIL and Records Access Officer (UFRAO) and administrative duties supporting crucial office operating functions. Under supervision, the University FOIL and Records Access Paralegal assist the UFRAO with complex, confidential, and time sensitive, FOIL and Records Access matters affecting the University and its colleges.Reporting to the UFRAO, the Paralegal performs significant paralegal duties and administrative support. The Paralegal will assist the UFRAO with requests for access to public CUNY Central Office records made under the New York State Freedom of Information Law (&ldquo;FOIL&rdquo;) and on matters related to the retention and disposition of records at CUNY Central Office. Other duties include, but will not be limited to the following:
 
 
 <ul>
 <li>
 Review FOIL requests for access to CUNY Central Office public records and ascertain the existence of requested public records.
 </li>
 <li>
 Review records for responsiveness.
 </li>
 <li>
 Perform legal research.
 </li>
 <li>
 Propose redactions of confidential information in records.
 </li>
 <li>
 Draft responses for FOIL requests.
 </li>
 <li>
 Monitor and update GovQA as needed.
 </li>
 <li>
 Work collaboratively with university staff concerning FOIL requests and matters related to the retention and disposition of records.
 </li>
 <li>
 Liaise with The Office of Strategy and Policy Implementation, The Office of the General Counsel, and college Legal Affairs Designees as needed.
 </li>
 <li>
 Perform administrative duties, including, but not limited to scheduling meetings and conferences.
 
 
 </li>
 </ul>
 
 MINIMUM QUALIFICATIONS
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree and four years of paralegal or legal assistant work experience required.
 </li>
 <li>
 Legal research, writing, analytical, and problem-solving skills.
 </li>
 <li>
 Ability to organize and analyze large volumes of information and documents.
 </li>
 <li>
 Ability to perform administrative duties including but not limited to scheduling in-person and virtual meetings, managing calendars, and responding to phone calls and/or e-mails.
 </li>
 <li>
 Accurate, detail, and solution oriented.
 </li>
 <li>
 Strong organizational skills.
 </li>
 <li>
 Adaptable to changing priorities, managing competing demands, and meeting deadlines.
 </li>
 <li>
 Strong interpersonal communication and presentation skills.
 </li>
 <li>
 Computer proficiency using online legal research, Microsoft Office programs, OneDrive, and virtual meeting/conferencing and collaboration tools such as Teams and Zoom.
 
 
 </li>
 </ul>
 
 PREFERRED
 
 
 
 <ul>
 <li>
 Four years of paralegal or legal assistant work experience supporting FOIL or document review in a college, in-house legal department, law firm, government agency, or non-profit organization.
 </li>
 <li>
 Paralegal Certification.
 </li>
 <li>
 Proactive, flexible and collaborative work style with strong interpersonal communication and presentation skills to foster successful relationships with diverse campus and University staff, as well as external constituents.
 </li>
 <li>
 Strong organizational and project management skills to effectively coordinate and execute complex legal processes and activity.
 </li>
 </ul>
</div>

Paralegal and Legal Assistants - 207911119

The ONeil Search Group

<div>
 
 Attorney Assistant needed at a Leading Global Law Firm in NYC
 
 
 
 
 Two (2) &ndash; five (5) years in legal or professional services; large firm experience a plus
 
 
 
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Be the first point of contact for clients as a friendly and responsive professional.
 </li>
 <li>
 Manage attorney calendars and coordinate meetings across global time zones.
 </li>
 <li>
 Review and triage emails and calls to reduce administrative burden on attorneys.
 </li>
 <li>
 Handle client onboarding to include conflict checks, engagement letters, and database updates.
 </li>
 <li>
 Own the billing process: prepare proformas, monitor budgets, and liaise with clients.
 </li>
 <li>
 Coordinate travel, prepare expense reports, and manage vendor payments.
 </li>
 <li>
 Create and edit documents with precision, following firm standards.
 </li>
 <li>
 Support client meetings, video conferences, and events with seamless logistics.
 </li>
 <li>
 Maintain client and matter files, assist with audits and compliance reporting.
 </li>
 <li>
 Collaborate across departments and volunteer for overflow work.
 </li>
 <li>
 Uphold the highest standards of confidentiality and professionalism.
 
 
 </li>
 </ul>
 
 What You Bring
 
 
 
 <ul>
 <li>
 Experience: Two (2) &ndash; five (5) years in legal or professional services; large firm experience a plus.
 </li>
 <li>
 Skills: Advanced Microsoft Office, top-notch communication, and organizational finesse.
 </li>
 <li>
 Mindset: Forward-thinking, proactive, and committed to excellence.
 </li>
 <li>
 Education: Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Billing Expertise: Experience with electronic billing and budget tracking is a plus.
 
 
 </li>
 </ul>
</div>

Attorney Assistant

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