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Pillinger Miller Tarallo, LLP

Legal Assistant Job Description Summary and Objectives The Legal Assistant is responsible for providing assistance to attorneys as well as performing general clerical duties when needed. The legal assistant must have knowledge of litigation procedures and processes, have experience e-filing and creating table of authorities, have familiarity with State and Federal court procedures and rules, have typing and Dictaphone transcription skills, and possess a strong knowledge of preparation of various legal documentation and correspondence. The legal assistant must have note-taking skills and be able to use proper grammar and spelling as well as the ability to multi-task. The legal assistant will work in a team setting, often five to seven attorneys with secretarial and clerical duties depending on workload of assigned attorneys while reporting to the Legal Assistant Supervisor, and assisting other legal assistants as needed.Classification: Non-ExemptReports To: Legal Assistant SupervisorEssential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1. Preparing pleadings, motions, discovery demands, Affirmations in Opposition, answers, and other legal documents and correspondence 2. Providing dictation transcription through use of headphones and a foot pedal 3. E-filing and creating table of contents and table of authorities in Word 4. Assisting attorneys in maintaining compliance with required reporting 5. Clerical work (i.e. copying, scanning, emailing, faxing) and any other clerical work needed to fully support your assigned attorneys 6. Occasional administrative work (i.e. filing, sorting and delivering mail and office supplies, making service calls for office equipment) 7. Other tasks as assignedCompetencies 1. Have familiarity with State and Federal court procedures and rules 2. Possess strong typing, note-taking, and multi-tasking skills 3. Possess strong grammar and spelling ability 4. Have the ability to work in a team-based setting with other legal assistants supporting a group of attorneysWork EnvironmentThis job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines, and printers. Additionally, the legal assistant will be required to transcribe digital dictation by way of headphones while using a foot pedal.Physical Demands This is largely a sedentary role, requiring use of typical office equipment such as a computer, printer, fax, copy machine, desk phone, headphones and foot pedal. Work is completed in a corporate office environment.Position Type and Expected Hours of Work This is a full-time position, and hours of work and days are Monday through Friday, 9 a.m. to 5 p.m. Some flexibility in hours is allowed due to extenuating circumstances. Occasional evening and weekend work may be required as job duties demand. This position is not a fully-remote position and cannot be completed in its entirety outside of the officeTravel Travel is generally only expected in this position for training purposes.Required Education and Experience 1. High school or equivalent education.Preferred Education and Experience 1. Post high school courses in keyboard and computer techniques, basic office procedures, grammar, spelling, and writing, and transcription best practices. 2. Notary Public.Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Job Type: Full-time (with hybrid work schedule available)Salary Range$25 - $30 per hour &ndash; Commensurate with ExperiencePMT NY Office Location: New York, NYWe Offer a Competitive Benefit Packages to All of Our Employees, Including:&middot; Medical, Dental, and Vision Insurance&middot; Employee Assistance Program (EAP)&middot; Family Medical Leave (FMLA)&middot; Paid Family Leave (PFL)&middot; Domestic Partner Benefits (Same Sex)&middot; Short and Long-term Disability&middot; Firm-paid Life Insurance&middot; Employee Paid Accidental Death and Dismemberment insurance&middot; Voluntary Life Insurance&middot; Medical&middot; Dental&middot; Vision&middot; Pre-tax Parking and Transit Programs&middot; Pre-tax Medical and Dependent Care Flexible Spending Accounts (FSA, HRA)&middot; 401(k) Retirement Savings Plan&middot; 401(k) Match Program&middot; 12 Paid Holidays Per Year&middot; 3 Weeks of Vacation Per Year to Start&middot; PTO days, Bereavement and Jury Duty&middot; Commuter BenefitsPlease email your resume, office location you are applying for, salary, and other benefit requirements to the Human Resources Manager: Stephany Dawkins (pmtcareers@pmtlawfirm.com).About Us: Pillinger Miller Tarallo began in 2002 with a handful of lawyers representing insurance clients in New York and has grown into over 100 lawyers located throughout New York, Connecticut, New Jersey, and Pennsylvania. We have been able to achieve this successful growth by providing highly-experienced representation to our clients in all areas of civil litigation.Our primary objective is the swift, cost-effective resolution of cases with the most favorable outcome possible for our clients.Our Firm is AV rated by Martindale Hubbell, the highest rating achieved only by a select group of law firms nationwide after a rigorous screening process.Our attorneys have handled thousands of cases across numerous practice areas throughout the Northeast. Moreover, we are known as a &ldquo;go to&rdquo; trial firm since our attorneys have tried over 500 cases since the formation of the firm. Our approach to each and every case is to provide not only sound legal counsel, but also to ensure excellent client service. The foregoing principles have guided us over the years and have laid a foundation for our attorneys to build upon for the future.Job Type: Full-timePay: $25.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Free parking</li><li>Health insurance</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li><li>Work from home</li></ul>Schedule:<ul><li>8 hour shift</li></ul>Application Question(s):<ul><li>Salary Requirements</li><li>Experience with NY Courts</li><li>Experience with NJ Courts</li><li>Experience with CT Courts</li><li>Years of Insurance Defense /Personal Injury Experience</li></ul>Ability to Commute:<ul><li>New York, NY 10016 (Required)</li></ul>Ability to Relocate:<ul><li>New York, NY 10016: Relocate before starting work (Required)</li></ul>Work Location: Hybrid remote in New York, NY 10016

Legal Assistant

MILBANK LLP

<div>Overview:

Reporting to the Legal Administrative Support Manager, the Legal Team Assistant will provide client service-related duties as part of an integrated legal support team encompassing a broad range of support tasks. Legal Team Assistants are expected to have a demonstrated positive and proactive customer service approach to support and work effectively as a member of a broader team. They must coordinate activities with their team as a collective group and work in conjunction with other teams and/or the Coordinators/Manager. The volume and type of requests handled by any team member is determined by the variable workflows of the practice areas. The Legal Team Assistant will work effectively within the legal support team structure as a collaborative team member, including sharing duties and assisting other support teams on other floors as needed. In general, Legal Team Assistants will consistently contribute in a positive manner to the overall success of the team. Please note this position will be on-site four days a week at 55HY in NYC.
Responsibilities:
<ul><li>In collaboration with assigned team, provide and coordinate legal administrative support for attorneys and clients. Review, track and complete incoming requests. If a request should be directed to other resources/departments, then coordinate accordingly while maintaining overall ownership of the request (ensure request is routed to the appropriate team or department in a timely and clear manner; verify the quality of the work product and follow-up with the requestor). Proactively anticipate business needs of attorneys; plan ahead and meet deadlines. Partner effectively with Legal Assistants, WP, Mailroom, Copy Center, IT, Finance, Travel and other department.</li><li>
Prepare and edit documents and spreadsheets. Prepare revisions and blackline documents. Generate and update Tables of Authorities/Table of Contents using Best Authority; prepare Pleading Backs. Prepare pro-bono audit letter responses. Assist in the preparation of presentation materials for prospective clients using templates and tools. Proofread documents and check for appropriate formatting, spelling and grammar. Coordinate lengthy and complex document preparation with Word Processing as needed. Prepare documents for filings and notarize documents as needed.</li><li>
Conduct competitive intelligence research as needed. Use designated machine learning applications to review selected outcomes, determine whether selected language is relevant, extract / correct results, and update application searching parameters to refine output as needed. Provide general database support and data entry / flagging including linking information to Business Development and other databases.</li><li>
Organize and maintain complex electronic files, including the use of multiple electronic tools/databases, for the practice and individual attorneys. Code and file case/matter documents and emails within NetDocuments. Comply with client-specific security requirements, work with IT security set and maintain legal team security access. Maintain paper and electronic files in compliance with Firm policies. Work with the Records Department to create, maintain and archive client files and indexes. Mark case or matter-related documents as needed with filing instructions to ensure proper archiving. Perform routine filing and retrieve files as needed.</li><li>
Validate and process vendor invoices in a timely manner. Prepare and process expense reimbursement and disbursement requests. Prepare New Business Intake forms and on-going updates that includes verification, compliance, routing and maintenance of Outside Counsel Guidelines, Engagement Letters, pricing / discount levels and marketing data. Assist in the preparation of client bills with the Billing Department.</li><li>
Manage, maintain and update attorney calendars and contacts, including meetings, appointments, due dates and client-related activities; arrange for conference rooms and catering for attorney/client meetings, update new and existing contacts. Coordinate specific court dates with the Managing Attorney's Office as needed. Link Calendar entries to appropriate records in Business Development database. Maintain attorney client contacts in Customer Records Management system.</li><li>
Provide additional general administrative support. Review, route and prioritize incoming and outgoing correspondence (hard copy and electronic). Arrange for specialized mail or messenger services as required; ensure that all attachments, exhibits and enclosures are included. Coordinate activities with mailroom and messenger personnel as needed. Prepare and process new case memoranda. Receive and screen phone calls and take messages. Receive and direct clients and visitors. Coordinate travel arrangements, prepare itineraries and prepare travel expense reports. Maintain and update contact names and addresses in the contact database.</li><li>
Other responsibilities/duties as they may be assigned from time to time.</li></ul><div>
 The anticipated base salary range offered for this role will be between $60,000 to $75,000 and represents the firm&rsquo;s good faith and reasonable estimate of the base compensation range. Actual base compensation will be dependent upon several factors, including but not limited to the candidate&rsquo;s relevant experience, performance, qualifications, degrees, and location, as well as the needs of the firm.</div>
Qualifications:
<ul><li>A High School degree required; a college degree preferred.</li><li>
2 - 5+ years&rsquo; administrative/clerical support experience.</li><li>
Administrative support experience in a professional services environment required.</li><li>
Experience working effectively in changing team environments and demonstrated ability to work collaboratively, including having shared responsibilities to achieve single objectives.</li><li>
Experience with effective workload balancing to accomplish multiple tasks, including working cross-functionally with other teams and/or resources.</li><li>
Strong client service orientation.</li><li>
Effective and proactive team player; strong inter-personal skills.</li><li>
Strong written and oral communication skills.</li><li>
Strong grammatical and proofreading skills.</li><li>
Strong attention to detail.</li><li>
Strong organizational skills and ability to prioritize.</li><li>
Ability to meet deadlines and work well under pressure.</li><li>
Ability to think critically and analytically; exhibit sound judgment.</li><li>
Ability to handle privileged, confidential and sensitive information in an appropriate, professional manner.</li><li>
Strong computer/general database skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat.</li><li>
Strong internet research skills.</li><li>
Ability and willingness to learn new technology and software platforms.</li><li>
Flexible and available to work overtime as needed (includes evenings and weekends).</li><li>
Available to report to work on the regularly scheduled days and at the scheduled hour.</li></ul></div>

Legal Team Assistant

Wilson, Sonsini, Goodrich & Rosati

<div><div><div><div><div>Opening Type:</div>
<div><div>Business Professionals</div>
</div></div> 
<div><div>Location:</div>
<div><div>New York</div>
</div></div> 
</div>31 West 52nd StreetFifth FloorNew YorkNY10019US
<ul><div><div>212-999-5800</div></div></ul> 

</div><div>Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.
The firm is seeking a full-time Attorney Recruiting Assistant to join our New York office. Primary responsibilities include, but are not limited to, assisting with all aspects of the recruiting process for summer associate, entry-level, lateral associate, judicial clerkship, and patent agent hiring for our New York office.
We seek candidates who will work collaboratively with a team, while also handling individual responsibilities and adapting to rapidly changing priorities. This is an excellent opportunity for a candidate looking for growth potential. The Attorney Recruiting Assistant will work closely with the Attorney Recruiting, Professional Development, Career Development and Diversity and Inclusion teams, but will also maintain strong relationships with the New York hiring partners and office administrator to assist with sourcing, attracting, hiring and retaining highly-talented and diverse candidates.
This position is available as a hybrid work schedule.
Responsibilities Include:
<ul><li>Work closely with the New York Attorney Recruiting Specialist and broader Law School Attorney Recruiting team to assist with all administrative aspects involved in summer associate hiring, including the planning and execution of the summer program, help monitor the budget, and attend events for the New York program.</li>
<li>Assist with collecting evaluations from summer work assignment system, coordinate mid-summer check-ins and end-of- summer reviews, and assist with the New York summer associates&rsquo; offer process.</li>
<li>Handle all administrative aspects involved in on-campus and entry level recruiting, including registering for on-campus interview programs and job fairs, scheduling interviews, monitoring candidates throughout the process, assisting with follow-up efforts and the onboarding process for the New York office.</li>
<li>Help the team build strategic relationships with Career Services professionals, search firms, law school student groups, affinity groups and other educational institutions (including hosting and assisting with the coordination of events in the office and on-campus for assigned schools) to advance the Firm&rsquo;s recruiting strategies.</li>
<li>Collaborate with administrative departments to assist with onboarding and integrating new hires, including the support of integration activities for New York attorney and patent agent hires.</li>
<li>Work closely with the law school recruiting team to provide support for special projects as needed.</li>
<li>Work with the Diversity Equity and Inclusion team to assist with advancing the Firm&rsquo;s diversity hiring strategies and initiatives.</li>
<li>Maintain recruiting records and generate reports from the Firm&rsquo;s Applicant Tracking System and Workday.</li>
</ul>Desired Skills and Qualifications:
<ul><li>Bachelor&rsquo;s degree is preferred.</li>
<li>A minimum of one year of professional recruiting experience in a law firm or professional services is strongly preferred.</li>
<li>Knowledge of the attorney recruiting process and legal employment issues is preferred.</li>
<li>Ability to set priorities, work independently and handle a variety of duties effectively under time constraints.</li>
<li>Ability to understand unconscious bias and its effect on recruiting and hiring.</li>
<li>Excellent interpersonal skills with the ability to work well with all levels of firm personnel as well as external clients, including search firms and vendors.</li>
<li>Effective written and verbal communication skills.</li>
<li>Flexibility to work overtime as needed.</li>
<li>Superior analytical, attention to detail, planning and organizational skills.</li>
<li>Highly motivated and creative with ability to make sound business decisions.</li>
<li>Ability to handle confidential and sensitive information with the appropriate discretion.</li>
<li>Proficient with MS Office and applicant tracking systems, preferably Workday and viRecruit.</li>
</ul>
The primary location for this job posting is in New York. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate&rsquo;s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $24.52 &ndash; $33.17 per hour.
The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.
 Equal Opportunity Employer (EOE).</div></div><div></div>

Attorney Recruiting Assistant

Segan Nemerov Singer Sonin

Job Summary We are seeking a proactive and detail-oriented case management paralegal for a boutique personal injury law firm.Duties<ul><li>Manage legal case files from intake though trial</li><li>Delegate and track all firm output including Summons &amp; Complaints, Discovery and Motions.</li><li>Provide executive administrative support including scheduling appointments, managing calendars, and handling phone etiquette</li><li>Draft, proofread, and review legal documents including discovery requests, and correspondence</li><li>Conduct interviews with clients and witnesses to gather pertinent case information</li><li>Assist with project management tasks related to ongoing cases or legal initiatives</li><li>Collaborate with team members to ensure timely completion of all legal administrative duties</li></ul>Qualifications<ul><li>At least 10 years of paralegal experience</li><li>Strong knowledge of personal injury law</li><li>Ability to prioritize tasks efficiently in a fast-paced environment</li><li>Experience with document management systems like CloudLex or eDOCS is highly desirable</li><li>Excellent writing skills for drafting legal documents and correspondence</li><li>Strong organizational skills with the ability to manage the firm&rsquo;s output</li><li>Attention to detail for proofreading and document review tasks</li><li>Effective interviewing skills for client interactions and witness statements</li></ul>Pay: $100,000.00 per yearBenefits:<ul><li>Health insurance</li></ul>Work Location: In person

Paralegal/Case Manager

TBG | The Bachrach Group

<div>
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Accurately create and modify documents through various methods, such as audio transcription, direct typing, PDF-to-Word conversions, document reformatting, comparison, and interpreting handwritten notes or unclear instructions.
 </li>
 <li>
 Draft legal documents across a range of legal practices served by the firm.
 </li>
 <li>
 Consistently produce high-quality documents, even when working on large volumes.
 </li>
 <li>
 Juggle multiple tasks efficiently in a fast-paced setting while maintaining accuracy.
 </li>
 <li>
 Take on additional duties and projects as needed.
 </li>
 </ul>
 
 
</div>

Document Services Specialist

East Harlem Council for Human Services, Inc.

BILINGUAL (SPANISH) MEDICAL ASSISTANT (NOTE THAT THIS POSITION IS TO WORK IN A SCHOOL SETTING WITH SOME CLINICAL SETTING DURING SCHOOL CLOSURES)(Full time with 1199 union benefits after 2 months probation)Responsibilities: Observes general condition of patient. Immediately notifies provider of presence of acutely ill patients. Reviews charts for completeness before the patients are seen by the provider. Ensures that any laboratory test results or screening ordered at last visit is completed and documented. Able to perform phlebotomy functions. Demonstrates efficient use of work time. Prepares patient for examinations and assists when necessary. Assists provider with administering treatments. Records health indicators, (height &amp; weight) vital signs, hearing and vision screening. Provides follow-up on missed appointments. Assists provider&rsquo;s follow-up on all abnormal labs. Records all patient information in the electronic chart. Ensures that charts are accurate and up-to-date. Translates when necessary. Completes assignments with minimal or no supervision. Demonstrates flexibility and willingness to perform other tasks as may be assigned. Recycle instruments according to shelf life. Performs other functions necessary for the proper functioning of the Council.Qualifications: High School graduate or GED, preferred. Medical Assistant Certificate from Medical Assistant School. Knowledgeable and experienced in a hospital, medical center or health facility, knowledge of computers; and must function well within group settings. Must know Phlebotomy. Must communicate effectively both verbally and in writing. Bilingual: Spanish/English required. DOE fingerprinting (paid by applicant).MUST HAVE a current and active National Medical Assistant Certification (CCMA) through the National Health Career Association or Registered Medical Assistant Certification (through any nationally recognized agency) to be considered as an applicant.Compensation: Competitive salary, 25.00 per hour Retirement (Retirement plan (1199 Pension)) Reimbursement for schoolBenefits: Health insurance (1199 after 90 days) Life insurance Paid time off (2 weeks paid vacation/4 Paid Personal Days (D-days)/13 Paid Holidays/12 Paid Sick Days) Commuter benefits Employee assistance programThe East Harlem Council for Human Services, Inc. (EHCHS) is a community-based, not-for-profit institution that has provided quality affordable bilingual health and human services within the East Harlem community for nearly six decades. EHCHS&rsquo; programs include the Boriken Neighborhood Health Center, Senior Nutrition Program, Bilingual Head Start Program, and Boriken School Health Program.EHCHS is an Equal Opportunity Employer and a Drug Free Workplace. East Harlem residents encouraged to apply.Please forward resume &amp; cover letter including salary requirements to:Employee Experience DepartmentEast Harlem Council for Human Services, Inc.2265 Third Avenue, New York, New York 10035-2231FAX: (212)360.6149Job Type: Full-timePay: $24.99 - $25.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

BILINGUAL (SPANISH) MEDICAL ASSISTANT for School Health Program

Fisher Real Estate Team

Overview We are seeking a motivated and detail-oriented Real Estate Assistant. In this role, you will provide essential support to real estate agent, ensuring smooth operations and excellent customer service. Your organizational skills and ability to manage multiple tasks will be key in helping to succeed in a fast-paced environment.Responsibilities<ul><li>Assist real estate agents with administrative tasks, including scheduling appointments and managing calendars.</li><li>Maintain organized files and records for properties, clients, and transactions.</li><li>Provide exceptional customer service by responding to client inquiries via phone and email.</li><li>Utilize computer software such as QuickBooks and Google Suite for data entry, document preparation, and communication.</li><li>Coordinate property showings and open houses, ensuring all necessary materials are prepared in advance.</li><li>Handle correspondence with clients, vendors, and other stakeholders in a professional manner.</li><li>Support the team with marketing efforts, including social media management and promotional materials.</li><li>Perform general office duties such as filing, typing, and maintaining office equipment.</li></ul>Qualifications<ul><li>Proven experience in customer service or as a personal assistant is preferred.</li><li>Strong organizational skills with the ability to prioritize tasks effectively.</li><li>Proficiency in computer literacy, including familiarity with QuickBooks and Google Suite applications.</li><li>Excellent typing skills and attention to detail.</li><li>Experience with phone systems and managing communications efficiently.</li><li>Previous experience as a medical receptionist or in a similar administrative role is a plus but not required.</li><li>Ability to work independently as well as collaboratively within a team environment.</li></ul>Join us as we continue to grow our real estate business while providing top-notch service to our clients!Job Type: Part-timePay: $25.00 per hourSchedule:<ul><li>8 hour shift</li><li>Day shift</li></ul>Experience:<ul><li>Real estate administrative: 2 years (Required)</li></ul>Ability to Commute:<ul><li>New Providence, PA 17560 (Required)</li></ul>Work Location: In person

Real Estate Administrative Assistant

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