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African Services Committee

Job Title: Legal (Administrative Assistant) Department: Legal Department Reports To: William Pugliese, AttorneyLocation: African Services Committee (New York, NY) Type : Full-time, in-office, grant-fundedSalary: $55,000Position Summary: African Services Committee (ASC) seeks a dedicated Legal Advocate (Administrative Assistant) for a grant-funded position. The Legal Advocate will be the principal person in charge of data entry, sorting, scanning, and filing program for ASC legal cases. This involves hundreds of physical and electronic records. The Legal Assistant will also be responsible for departmental data entry and transferring information from Legal Department programs into the agency-wide client database (eCompas). The Legal Assistant will also assist with other administrative tasks agency-wideSubject to aptitudes, abilities and agency demand, and under the supervision of an attorney, the Legal Advocate may assist with limited client interaction and application preparation tasks. The Legal Advocate will complete a minimum of 40 hours of preparatory training for this purpose.Key Responsibilities: - Manage a data entry, sorting, scanning, and filing program for ASC legal cases (totaling hundreds of records);- Perform departmental data entry and transfer data into the agency-wide client management software (eCompas);- Maintain accurate case files and documentation in accordance with organizational and legal standards;- Organize files for offsite storage; - Attend monthly or semi-monthly agency-wide meetings and events.- Conduct client intakes and screenings.- Engage in community outreach and education, including workshops and know-your-rights presentations, as needed; and- Other agency-wide administrative tasks as assigned.Qualifications: - Strong attention to detail.- Strong organizational skills.- Ability to work independently and collaboratively in a fast-paced environment.Compensation and Benefits: - Competitive salary for a term-limited position. - Comprehensive benefits package (health insurance, (after 90 days) African Services Committee is an equal opportunity employer.Pay: $55,000.00 per yearWork Location: In person

Administrative Legal Assistant

Pressman & Cholewa

Prominent Insurance Defense/Personal Injury litigation law firm is seeking a full-time Legal Assistant/Paralegal. Duties include, but are not limited to, assisting attorneys in drafting correspondence and pleadings (Answers, Discovery Demands &amp; Motions) with limited supervision and transcribing dictation. Knowledge of e-filing is a plus. Must be proactive and able to work as part of a team and independently. Excellent writing skills are a must. MUST HAVE EXPERIENCE IN INSURANCE DEFENSE WORK. Salary is commensurate with experience $50,000 - $60,000.00.Pay: $50,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Remote

Legal Assistant/Paralegal

McGuireWoods LLP

<div>Overview:
<div>
McGuireWoods LLP is seeking a Legal Practice Assistant to join our New York office. The ideal candidate will have a strong background supporting a litigation practice and proven experience handling a high volume of time-sensitive tasks with accuracy and efficiency. This role requires a proactive, team-oriented professional who is dedicated to providing exceptional client service.</div><div></div><div> 
McGuireWoods, one of the world&rsquo;s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.</div>
Responsibilities:
<ul><li>Prepare exhibits, hearing binders, document productions, and schedule depositions.</li><li>
Handle mailings, deliveries, copying, and legal/court filings (paper and electronic) as needed.</li><li>
Respond to client inquiries promptly, addressing document revisions, scanning, file naming, photocopying, and other requests (billable and non-billable).</li><li>
Support new business intake, including conflict checks, drafting file opening requests, and preparing engagement letters.</li><li>
Maintain organized physical and electronic file systems, including intake, retention, retrieval, and closure per Records Department procedures.</li><li>
Draft, edit, and format legal documents and correspondence; generate document comparison reports.</li><li>
Manage attorney calendars, emails, phone calls, mail, and make travel arrangements.</li><li>
Enter and verify attorney time entries in the time management system accurately.</li></ul>
Qualifications:
<ul><li>3+ years of litigation experience in a legal environment.</li><li>
Notary Public preferred.</li><li>
Must have prior experience with e-filing in both state and federal courts.</li><li>
Proven ability to thrive in high-pressure, deadline-driven settings while managing multiple tasks.</li><li>
Strong interpersonal skills and a professional demeanor.</li><li>
Proficient in Microsoft Office with advanced word processing and proofreading skills.</li><li>
Highly organized, with excellent planning abilities and adaptability to changing priorities.</li><li>
Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.</li></ul><div>
Have more questions? Connect with a recruiter directly.E1</div><div>
#LI-MM1</div></div><div></div>

Legal Practice Assistant

Wilson Elser

<div>
 
 
 Wilson Elser
 
 is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal&rsquo;s survey of the nation&rsquo;s largest law firms.&nbsp;
 
 
 Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.&nbsp; If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our
 
 Legal Administrative Assistant&nbsp;&nbsp;
 
 position in our&nbsp;
 
 New York City&nbsp;
 
 Office.
 
 
 
 The Position
 
 
 
 Wilson Elser's New York City office seeks a dynamic and detail-oriented Legal Secretary to support our thriving litigation practice.&nbsp; This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment.
 
 
 
 
 Hours for this position are Monday - Friday, 10:00AM ET- 6:00PM ET
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Prepare and format legal filings, including proofreading, redacting and organizing exhibits.
 </li>
 <li>
 Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures.
 </li>
 <li>
 Open and maintain new client matters, including document organization, indexing, and electronic file management.
 </li>
 <li>
 Conduct research and retrieve court decisions from Westlaw.
 </li>
 <li>
 Prepare correspondence, including cover letters for billing statements.
 </li>
 <li>
 Accurately input billing information into the firm&rsquo;s billing software.
 </li>
 <li>
 Schedule and coordinate conferences, depositions, and maintain attorney calendars.
 </li>
 <li>
 Process and track third party vendor invoices and collaborate closely with the accounting department.
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities. Knowledge of New York and New Jersey state and federal court procedures and rules.
 </li>
 <li>
 A collaborative attitude and willingness to take on new challenges.
 </li>
 <li>
 Exceptional organizational skills with a proven ability to multitask in a fast-paced environment.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
 </li>
 <li>
 Strong typing skills with meticulous attention to detail.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Current Notary Public License preferred.
 </li>
 </ul>
 
 A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances.&nbsp; This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.&nbsp;
 
 
 Salary Range: : $60,000 USD - $80,000 USD
 
 
 
 Why Should You Apply?&nbsp;
 
 
 <ul>
 <li>
 
 
 Benefits:
 
 &nbsp;Outstanding benefits package, including 401k match and generous PTO plan
 
 </li>
 <li>
 
 
 Career Growth:
 
 &nbsp;Ample opportunities for professional development and advancement
 
 </li>
 <li>
 
 
 Employee Perks:
 
 &nbsp;Access to corporate discount plans and other benefits
 
 </li>
 </ul>
 
 Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.
 
 
 Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.&nbsp; It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.&nbsp;
 
 
 Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.&nbsp; You may review our Accessibility Policy here.
 
 
 California Residents may review our CCPA notice for applicants and employees here.
 
 #ZR
</div>

Legal Administrative Assistant

International Refugee Assistance Project

<div><div>Opportunity

The Legal and Casework Assistant provides crucial administrative and casework support to the U.S. Legal Services department. The role is responsible for ensuring that the department systems (e.g., file management, client database, mailings, etc.) are working effectively, as well as contributing to legal casework on behalf of our refugee and immigrant clients.

The position will report to a senior supervisor in the department and work closely with all U.S. Legal Services department staff.

This is an exciting entry-level opportunity for a well-organized, motivated individual interested in refugees, human rights, and immigration.

This role will be based out of IRAP&rsquo;s New York office and requires in-office presence four days a week, with the option to work from home one day per week.
</div>
<h3 class="jobSectionHeader">Responsibilities</h3><div>

Administrative Duties
<ul>
<li>Provide administrative support to IRAP to the legal services department on-site at IRAP&rsquo;s New York office four days a week; daily tasks include processing incoming mail and preparing outgoing submissions to government agencies and other outgoing mail.
</li>
<li>Coordinate administrative and logistical support for casework across the department, such as preparing files for cases to be placed with pro bono teams and coordinating interpreters for client calls
</li>
<li>Enter, maintain, and organize data in our case management database regularly; monitor data health dashboard and work with attorneys to ensure our records are up-to-date with crucial client and case information
</li>
<li>Maintain and organize electronic and hard-copy filing systems, including client documents, case files, and attorney correspondence files.
</li>
<li>Administer listservs, shared calendars, and other tools and channels of communication used by the legal department.
</li>
<li>Provide logistical support for team retreats and travel, as requested.
</li>
<li>Provide administrative support for departmental hiring processes, as requested.
</li>
</ul>Casework Duties
<ul>
<li>Conduct screenings by phone and email with potential clients, working with interpreters as needed.
</li>
<li>File Freedom of Information Act (FOIA) requests for case files on behalf of clients.
</li>
<li>Support attorneys with their casework as needed and as capacity allows. Examples of casework tasks include:
<ul>
<li>Drafting forms under the supervision of an attorney (e.g., G-28s, I-765, I-130, etc.)
</li>
<li>Drafting declarations for clients based on attorney instructions
</li>
<li>Gathering and organizing client documents
</li>
<li>Organizing client meetings and coordinating interpretation
</li>
<li>Calling clients to obtain information needed for a case, working with interpreters as needed.
</li>
</ul></li></ul>General Duties
<ul>
<li>Communicate professionally and sensitively with diverse stakeholders, including clients and their family members, legal practitioners, law students, and case referral partners such as global UNHCR offices and community organizations.
</li>
<li>Assist with special projects, including law student projects, creating legal information resources, legal clinics, our &ldquo;Ask an Expert&rdquo; platform, and more.
</li>
<li>Other duties as assigned.
</li>
</ul></div><h3 class="jobSectionHeader">Qualifications</h3><div>

Education 
<ul>
<li>Bachelor&rsquo;s Degree; or
</li>
<li>Associate&rsquo;s Degree with 2+ years of relevant work experience; or
</li>
<li>4+ years of relevant work experience.
</li>
</ul>Experience 
<ul>
<li>2+ years of relevant work experience and an associate&rsquo;s degree, or 4+ years of relevant work experience, replacing the educational requirement. Years of experience are not required for a Bachelor&rsquo;s Degree holder.
</li>
</ul>Values, Competencies, Skills
<ul>
<li>Strong organizational skills, analytical skills, time management, and attention to detail.
</li>
<li>Strong interpersonal and communication skills, both oral and written.
</li>
<li>Strong understanding of technology systems, including Microsoft, Adobe, and Google Suite.
</li>
<li>Experience with Salesforce is a plus.
</li>
<li>Ability to multitask and juggle numerous projects and tasks independently.
</li>
<li>Sensitivity to client empowerment and to working with clients of all backgrounds, including LGBTQIA+ clients, survivors of trauma, and other vulnerable populations.
</li>
<li>Excellent oral and written skills are required in English.
</li>
<li>Proficiency in Spanish, Arabic, Dari, Pashto, or Swahili preferred.
</li>
</ul></div><h3 class="jobSectionHeader">Job-related Requirements</h3><div>
<ul>
<li>This position is based in NY.
</li>
<li>This position does not require travel.
</li>
<li>This position requires in-office work onsite at IRAP&rsquo;s NY office 4 days per week, with the option for one day of remote work weekly.
</li>
</ul></div><h3 class="jobSectionHeader">Benefits- US</h3><div>

IRAP&rsquo;s benefits vary across office locations, and IRAP seeks to offer equitable and generous benefits to all employees.
<ul>
<li>Fully paid family health insurance
</li>
<li>Retirement options
</li>
<li>Extensive PTO (20 or more vacation days, 22 or more public/org-wide holidays)
</li>
<li>Comprehensive leave time for sickness
</li>
<li>Disability and parenting leave (more than 6 months of parental leave)
</li>
<li>Reimbursement for work-from-home equipment
</li>
<li>Generous opportunities for professional development
</li>
</ul></div><div>Compensation is based on experience, education, and internal equity.

The salary will be between $58,991 and $68,387.

This role is subject to a collective bargaining agreement.
</div><div>
To Apply:</div>
<div></div>
<div>Please upload the following documents:</div>
<ul><li>An updated Resume;</li>
<li>A customized Cover Letter;</li>
<li>Three References.</li></ul> 
<div>
</div><div>IRAP is committed to the full inclusion of all qualified individuals. As part of this commitment, IRAP will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please refer to your request in the cover letter.</div><div></div><div> 
IRAP is an equal-opportunity employer; people of color and individuals from diverse backgrounds are encouraged to apply. IRAP does not discriminate based on race, color, national origin, citizenship status, ethnic background, religion, political orientation, gender, sexual orientation, gender identity, age, disability, or any other protected class. We consider all qualified applicants with criminal histories in a manner consistent with the requirements of all local, state, and federal laws related to the Fair Chance Act.</div></div>

Legal and Casework Assistant

Gramercy Square Condominium

&lt;Overview&gt; Join our dynamic legal team as a Legal Administrator, where your expertise will drive efficiency and precision across a broad spectrum of legal functions. This pivotal role offers an exciting opportunity to support diverse practice areas, including estate planning, environmental law, family law, securities law, and more. You will be the backbone of our legal operations, managing case files, conducting research, and providing vital administrative support to ensure seamless legal processes. If you thrive in a fast-paced environment and possess a passion for meticulous organization and legal excellence, this is the perfect role to elevate your career!&lt;Duties&gt;<ul><li>Manage and organize legal documents using document management systems such as iManage and PCLaw, ensuring accuracy and confidentiality.</li><li>Conduct comprehensive legal research utilizing Westlaw, LexisNexis, and other research tools to support case preparation across various practice areas including patent law, tribal law &amp; regulations, workers' compensation law, and personal injury law.</li><li>Assist with legal drafting, proofreading, transcription, and review of contracts, pleadings, and other legal documents to maintain high standards of clarity and precision.</li><li>Support litigation activities by reviewing case files, preparing summaries, and coordinating document review processes.</li><li>Maintain detailed case management records, track deadlines, and organize filings in compliance with court requirements.</li><li>Provide executive administrative support by managing calendars, scheduling meetings, handling correspondence with clients and courts, and maintaining effective phone etiquette.</li><li>Perform data entry tasks related to client information and case details while ensuring accuracy and confidentiality.</li><li>Coordinate with attorneys on project management tasks related to estate planning, environmental law projects, or other specialized practice areas.</li><li>Assist in interviewing clients or witnesses as needed for case development or fact-finding purposes.</li><li>Support the firm&rsquo;s overall administrative functions through filing, document scanning, transcription services, and general clerical tasks.</li></ul>&lt;Experience&gt;<ul><li>Proven paralegal experience or legal administrative experience supporting multiple practice areas such as estate planning, environmental law, family law, securities law or tribal regulations.</li><li>Familiarity with legal research platforms including Westlaw and LexisNexis is essential for effective case preparation.</li><li>Experience working with document management systems like iManage or similar platforms is highly preferred.</li><li>Strong organizational skills with the ability to manage multiple projects simultaneously while maintaining attention to detail.</li><li>Excellent writing skills for drafting legal documents and correspondence; proofreading accuracy is critical.</li><li>Demonstrated ability to perform legal research efficiently to support attorneys&rsquo; strategic objectives.</li><li>Proficiency in project management tools or software that facilitate workflow coordination within a busy law office environment.</li><li>Exceptional clerical skills including data entry, filing procedures, phone etiquette, and organizational tasks that uphold professional standards.</li><li>Knowledge of various practice areas such as UCC law (Uniform Commercial Code), patent law procedures, landlord-tenant issues or immigration law enhances versatility in supporting diverse cases. This role offers a rewarding opportunity for motivated individuals eager to contribute their legal administrative expertise within a vibrant team dedicated to delivering exceptional client service across multiple legal disciplines!</li></ul>Pay: From $63,000.00 per yearWork Location: In person

Legal Administrator

Segan Nemerov Singer Sonin

Job Summary We are seeking a proactive and detail-oriented case management paralegal for a boutique personal injury law firm.Duties<ul><li>Manage legal case files from intake though trial</li><li>Delegate and track all firm output including Summons &amp; Complaints, Discovery and Motions.</li><li>Provide executive administrative support including scheduling appointments, managing calendars, and handling phone etiquette</li><li>Draft, proofread, and review legal documents including discovery requests, and correspondence</li><li>Conduct interviews with clients and witnesses to gather pertinent case information</li><li>Assist with project management tasks related to ongoing cases or legal initiatives</li><li>Collaborate with team members to ensure timely completion of all legal administrative duties</li></ul>Qualifications<ul><li>At least 10 years of paralegal experience</li><li>Strong knowledge of personal injury law</li><li>Ability to prioritize tasks efficiently in a fast-paced environment</li><li>Experience with document management systems like CloudLex or eDOCS is highly desirable</li><li>Excellent writing skills for drafting legal documents and correspondence</li><li>Strong organizational skills with the ability to manage the firm&rsquo;s output</li><li>Attention to detail for proofreading and document review tasks</li><li>Effective interviewing skills for client interactions and witness statements</li></ul>Pay: $100,000.00 per yearBenefits:<ul><li>Health insurance</li></ul>Work Location: In person

Paralegal/Case Manager

Explore 386+ Legal assistant in New York this April. Find roles across top companies and apply now to boost your career.