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administrative assistant (director level) Jobs in Atlanta

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administrative assistant (entry-level)

administrative assistant transportation

The Home Depot

<div>
 Req180157
 
 
 
 Position Purpose
 
 
 
 The Administrative Assistant performs full administrative and general office duties in support of a Director and/or department.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 30% Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate; Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.
 </li>
 <li>
 30% Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor's/department's calendar.
 </li>
 <li>
 25% Prepares routine letters, memorandums, agendas, presentations, forms, etc.; Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication;
 </li>
 <li>
 15% Screens telephone calls and resolves or refers them as appropriate; assists with some light accounting/budget review.
 
 
 </li>
 </ul>
 
 Direct Manager/Direct Reports
 
 
 
 <ul>
 <li>
 This position typically reports to Director/Sr. Director
 </li>
 <li>
 This position has 0 Direct Reports
 
 
 </li>
 </ul>
 
 Travel Requirements
 
 
 
 <ul>
 <li>
 No travel required.
 
 
 </li>
 </ul>
 
 Physical Requirements
 
 
 
 <ul>
 <li>
 Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
 
 
 </li>
 </ul>
 
 Working Conditions
 
 
 
 <ul>
 <li>
 Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
 </li>
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 No travel required
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 Must be eighteen years of age or older.
 </li>
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 Must be legally permitted to work in the United States.
 </li>
 <li>
 Provides primary support to a specific supervisor and/or department.
 </li>
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 Typically has frequent contacts outside the workgroup.
 </li>
 <li>
 Typically assignments follow existing routines or instructions.
 </li>
 <li>
 Typically considers among a few options and past practice when solving problems
 </li>
 <li>
 Typically, guidance is always available and prior permission is required before changing work methods.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
 </li>
 <li>
 Strong written/verbal communication skills, strong organizational skills and attention to detail, &amp; strong interpersonal skills.
 </li>
 <li>
 Skills in operating office equipment (e.g., fax, copier, phone, etc.)
 
 
 </li>
 </ul>
 
 Minimum Education
 
 
 
 <ul>
 <li>
 The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.
 
 
 </li>
 </ul>
 
 Preferred Education
 
 
 
 <ul>
 <li>
 No additional education
 
 
 </li>
 </ul>
 
 Minimum Years Of Work Experience
 
 
 
 <ul>
 <li>
 2
 
 
 </li>
 </ul>
 
 Preferred Years Of Work Experience
 
 
 
 <ul>
 <li>
 No additional years of experience
 
 
 </li>
 </ul>
 
 Minimum Leadership Experience
 
 
 
 <ul>
 <li>
 None
 
 
 </li>
 </ul>
 
 Preferred Leadership Experience
 
 
 
 <ul>
 <li>
 None
 
 
 </li>
 </ul>
 
 Certifications
 
 
 
 <ul>
 <li>
 None
 
 
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 </ul>
 
 Competencies
 
 
 
 <ul>
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 Action Oriented
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 Decision Quality
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 Collaborates
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 Instills Trust
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 Situational Adaptability
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 Communicates Effectively
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 Customer Focus
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 Resourcefulness
 </li>
 </ul>
</div>

Administrative Assistant - Transportation

Routes Car Rental

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company&rsquo;s general administrative activities. Administrative Assistant responsibilities include making fleet reports , preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.Skills<ul><li>Working knowledge of office equipment, like printers and fax machines</li></ul>*<ul><li>Excellent time management skills and the ability to prioritize work</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul>Job Type: Full-timePay: $16.00 - $19.00 per hourWork Location: In person

Administrative Assistant

National Apartment Management

Part-Time Administrative AssistantSupporting Vice President of Operations Multi-Family Housing Company 20&ndash;25 Hours per Week Spread Across 3&ndash;5 Days | Flexible Schedule. We are a small, privately owned multi-family housing company seeking a sharp, dependable Administrative Assistant to directly support our Vice President of Operations. This is a part-time role with meaningful responsibility, flexible scheduling, and competitive pay. We are looking for quality over quantity &mdash; someone efficient, organized, discreet, and capable of working independently.Responsibilities<ul><li>Manage and organize email correspondence</li><li>Calendar coordination and scheduling</li><li>Maintain digital files (leases, contracts, compliance documents)</li><li>Prepare and update spreadsheets and reports</li><li>Assist with invoice tracking and administrative bookkeeping tasks</li><li>Vendor communication and follow-up</li><li>General operational administrative support</li></ul>Requirements<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required</li><li>Strong attention to detail</li><li>Self-starter with the ability to work independently</li><li>Punctual and reliable</li><li>High level of discretion and professionalism</li><li>Clear written communication skills</li></ul>Property management experience is a plus, but not required. A college degree is a plus, but not required.Schedule<ul><li>20&ndash;25 hours per week</li><li>Spread across 3&ndash;5 days</li><li>Hours and days will vary based on operational needs and travel schedule</li><li>Flexibility is required</li><li>A minimum of 20 hours per week will be paid regardless of workload</li></ul>Compensation<ul><li>Competitive hourly rate</li><li>Guaranteed minimum weekly pay (20 hours)</li><li>Higher compensation for the right candidate</li></ul>Job Type: Part-timePay: $24.46 - $29.45 per hourWork Location: In person

Mullins Mechanical

<div>Preconstruction Administrative Assistant

 The Preconstruction Administrative Assistant (PCAA) provides administrative and documentation support to the Preconstruction Department as a whole, rather than being assigned to a single project. This role supports estimating, budgeting, proposal development, bid coordination, and internal preconstruction processes across multiple pursuits. Our projects are often in industrial and manufacturing environments, such as manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, and other large commercial facilities. We are a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, and metal fabrication.

The PCAA is vital to the successful achievement of Mullins Mechanical &amp; Welding's mission, vision, and strategic initiatives. This job description is intended to be a general overview of the primary responsibilities of this position. It is not intended to be all-encompassing, and the employee may be required to perform other duties and responsibilities as needed to meet the ongoing needs of the organization.

Responsibilities:
<ul>
<li>Provide administrative support to the Preconstruction team, including estimators, preconstruction managers, and department leadership.</li>
<li>Collect, organize, and maintain preconstruction documentation such as bid invitations, vendor and subcontractor quotes, material takeoff reports, estimate documentation, and scope documents.</li>
<li>Assist with bid and proposal preparation, including compiling exhibits, narratives, schedules, and other required documents.</li>
<li>Maintain a complete Preconstruction Calendar to track bid due dates, addenda, clarifications, and submission requirements across multiple projects.</li>
<li>Utilize Building Connected Software to coordinate communication with vendors, subcontractors, suppliers, and internal teams to collect pricing, qualifications, and required pre-bid documentation.</li>
<li>Utilize Salesforce Software to assist with input and maintenance of data in estimating, project management, and document control systems.</li>
<li>Maintain preconstruction filing systems in accordance with company standards.</li>
<li>Support handoff from preconstruction to operations by organizing estimate summaries, scope clarifications, assumptions, and project start-up documentation.</li>
<li>Prepare meeting materials, agendas, and notes for preconstruction meetings as needed.</li>
<li>Assist with reporting and tracking of preconstruction metrics such as bid volume, win/loss data, and workload forecasting.</li>
<li>Perform general administrative duties including scheduling, correspondence, document formatting, and internal coordination.</li>
<li>Ability to work remotely and manage work load in an independent environment.</li>
</ul>
Qualifications:
<ul>
<li>Excellent organizational, documentation, and time-management skills with the ability to manage multiple priorities.</li>
<li>Strong written and verbal communication skills to interface with internal teams, vendors, subcontractors, and clients.</li>
<li>Proficiency in Microsoft Office applications; familiarity with construction software such as estimating platforms, Procore, and Bluebeam is a plus.</li>
<li>Strong attention to detail and problem-solving skills.</li>
<li>Ability to work in a fast-paced, deadline-driven preconstruction environment.</li>
</ul><div>
Join Us 
Mullins Mechanical ranked #243 on the 2024 ENR Top Specialty Contractors list, #48 in the Nation and #5 in the Southeast among Firms in Mechanical. We're proud to be one of the fastest growing privately held companies in America. We're a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, fire protection, and metal fabrication. Our projects are often in industrial and heavy commercial environments such as manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, data centers, and other large facilities.</div></div>

Administrative Assistant - Pre-Construction (Remote)

Siren Glow Aesthetics

Start Your Career in a Professional Office Environment!We are currently hiring a reliable and detail-oriented Administrative Assistant to support our growing team. This is a great opportunity for individuals looking to build a stable career with growth potential.No advanced experience required &mdash; we provide training!Responsibilities<ul><li>Answer and direct phone calls</li><li>Manage emails and schedule appointments</li><li>Maintain and organize files and records</li><li>Assist with data entry and basic reports</li><li>Support team members with daily administrative tasks</li><li>Handle office supplies and general coordination</li></ul>Requirements<ul><li>High school diploma or equivalent</li><li>Basic computer skills (Microsoft Word, Excel, email)</li><li>Strong communication and organizational skills</li><li>Ability to multitask and stay organized</li><li>Positive attitude and willingness to learn</li></ul>What We Offer<ul><li>Competitive hourly pay</li><li>Paid training provided</li><li>Career growth opportunities</li><li>Supportive and friendly work environment</li><li>Stable, full-time schedule</li></ul>Why Join Us?We are a fast-growing company that values reliability, teamwork, and growth. Whether you are starting your career or looking for a fresh opportunity, this role offers a strong foundation for long-term success.Apply Today!We are actively hiring and reviewing applications daily. Immediate openings available.Pay: $27.00 - $31.00 per hourBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant (Entry-Level)

Midsouth Steel LLC.

<div>
 Midsouth Steel, a leader in structural steel fabrication and erection has an immediate need for an Administrative Assistant for our Shipping Department. This is a full time job (M-F 8am to 5pm) with a well established company offering competitive pay and benefits.
 
 
 Job Duties will entail:
 
 
 <ul>
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 Processing and filing shipping documents
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 Communication with shipping staff and vendors thru email, telephone, and in person
 </li>
 <li>
 Data entry
 </li>
 <li>
 Organization of the shipping office
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 Various other clerical duties as assigned
 
 
 </li>
 </ul>
 Ideal candidate will possess:
 
 
 <ul>
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 Strong working knowledge of Microsoft Office Suite
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 Great organizational and communication skills
 </li>
 <li>
 Willingness to learn and grow within the shipping department and the company
 
 
 </li>
 </ul>
 If you are looking for an opportunity to grow with a thriving and rapidly expanding company, come join our team!
 
 
 Powered by JazzHR
 
 
 ScORQFFPZM
</div>

<div>Position Purpose:
This position will provide specialized administrative support to Vice President and department. They will perform a broad range of administrative duties to support the daily business operation including planning and scheduling meetings, managing customer inquiries, reviewing documents and planning events. This role requires the ability to take initiative, analyze many factors and use judgment to make informed decisions. They must be able to manage access to confidential business, associate, and candidate information. This role requires excellent communication with all levels of staff whether in person, via email or over the telephone. 
Key Responsibilities:<ul><li>
Administrative Duties: Manages Officer calendar, processes expenses, handles correspondence, including typing and drafting emails, memos, and presentations. Compiles information for weekly, monthly, quarterly, and yearly reports. Manages the department budget.
</li><li>Project Coordination: Attends conference calls and meetings to note action items and creates and manages follow-up with appropriate parties. Organizes, prioritizes and coordinates multiple internal and external work activities with the ability to meet deadlines.
</li><li>Event Planning: Coordinates and executes internal and external events; including securing locations, handling logistics, meeting set up and catering as needed.
</li><li>Travel Planning: Arranges travel and all accommodations for both domestic and international travel including but not limited to: Passport/visa requirement if necessary, booking flights, hotel, local transportation and provide comprehensive and detailed itineraries. May on occasion arrange travel for leader's direct reports or internal/external business partners.</li></ul> 

Direct Manager/Direct Reports:<ul><li>
May coordinate and distribute assignments to leader's direct reports and below officer level Administrative Assistants within the departments.
</li><li>Duties are broad in nature and require the exercise of sound judgment related to assignments.</li><li>
Typically has no direct reports.</li></ul> 

Travel Requirements:<ul><li>
Typically requires overnight travel less than 10% of the time.</li></ul> 

Physical Requirements:<ul><li>
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.</li></ul> 

Working Conditions:<ul><li>
Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
</li></ul> 
Minimum Qualifications:<ul><li>
Must be eighteen years of age or older.</li><li>
Must be legally permitted to work in the United States.</li></ul> 

Preferred Qualifications:<ul><li>
Associate degree is preferred.</li><li>
Previous experience supporting senior level management, preferably within a large corporate, professional environment.
</li><li>Ability to work well under pressure with composure.</li><li>
High-level proficiency in Microsoft Office suite of products.</li><li>
Proven ability to manage projects and work under pressure.</li><li>
Strong teamwork skills and a strong ability to offer suggestions to improve processes.</li><li>
Ability to work collaboratively with others.</li><li>
Ability to be flexible and adaptable in response to changing priorities and needs.</li><li>
Strong relationship management skills.</li></ul> 

Minimum Education:<ul><li>
The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.</li></ul> 

Preferred Education:<ul><li>
No additional education</li></ul> 

Minimum Years of Work Experience:<ul><li>
5</li></ul> 

Preferred Years of Work Experience:<ul><li>
No additional years of experience</li></ul> 

Minimum Leadership Experience:<ul><li>
None</li></ul> 

Preferred Leadership Experience:<ul><li>
None</li></ul> 

Certifications:<ul><li>
None</li></ul> 

Competencies:<ul><li>
None</li></ul></div>

ADMIN/ASST OFFICER

Explore 101+ Administrative assistant transportation in Atlanta this May. Find roles across top companies and apply now to boost your career.

101 administrative assistant transportation jobs In Atlanta

Administrative Assistant - Transportation

Administrative Assistant

Administrative Assistant

Administrative Assistant - Pre-Construction (Remote)

Administrative Assistant (Entry-Level)

Administrative Assistant

ADMIN/ASST OFFICER