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executive assistant

administrative business partner

OpenAI

<div>
 <strong>
  About The Team
  <br/>
  <br/>
 </strong>
 Our Executive Operations team includes Executive Business Partners and Administrative Business Partners, who serve as trusted advisors and collaborators to OpenAI's executives and leaders, focused on strong communication and operational excellence across teams. With a focus on elevating the impact and efficiency of leadership, we anticipate needs, streamline processes, and provide comprehensive support to ensure our executives can focus on high-impact initiatives. We are pivotal in driving success and achieving key milestones by cultivating strong relationships and leveraging our deep understanding of business objectives. With a commitment to excellence and a proactive approach, we are dedicated to empowering our executives and contributing to the overall growth and success of the company.
 <br/>
 <br/>
 Our leadership team reflects OpenAI&rsquo;s culture and core values and is a mission-driven, kind, and thoughtful group. We take pride in creating a work environment that fosters collaboration, open communication, and authenticity, making OpenAI an excellent place to work for highly accomplished professionals.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 This role is part of a
 <strong>
  shared hiring pathway for ABPs at OpenA
 </strong>
 I. Rather than hiring directly for a single team, we evaluate candidates holistically and identify the best fit across the organization as you advance. This ensures alignment between your skills, interests, and where our needs are greatest.
 <br/>
 <br/>
 We seek a proactive, friendly, and meticulous Administrative Business Partners to join our Executive Operations team. You will support complex calendar/schedule management for leaders and key team members across departments, handle expenses, organize team offsites or meetings, and manage travel arrangements. This role demands a high level of coordination for both internal and external meetings, working closely under the guidance of our Executive Business Partners.
 <br/>
 <br/>
 <strong>
  In This Role, You Will
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Efficiently manage and organize calendars for multiple leaders, ensuring an optimal schedule that accommodates internal and external commitments.
  </li>
  <li>
   Take charge of coordinating internal meetings, including scheduling, forecasting, and resolving scheduling conflicts.
  </li>
  <li>
   Plan and organize comprehensive travel itineraries, ensuring smooth and efficient travel experiences for leaders.
  </li>
  <li>
   Process and manage expense reports, ensuring timely submission and adherence to company policies.
  </li>
  <li>
   Assist in the planning and executing team offsites and other events, contributing to team building and strategic planning initiatives.
  </li>
  <li>
   Work closely with the broader executive operations team, facilitating effective communication and collaboration within the team and with external partners.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  You Might Thrive In This Role If You
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3-5 years of administrative experience in a fast-paced environment.
  </li>
  <li>
   Proven track record of managing internal meetings, scheduling, and conflict resolution.
  </li>
  <li>
   Experience in managing travel arrangements, including flight/transportation and lodging.
  </li>
  <li>
   Proficient in Google Suite for calendaring and communication.
  </li>
  <li>
   Exceptional organizational skills and attention to detail.
  </li>
  <li>
   Strong communication and interpersonal skills.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Workplace and Location:
  <br/>
  <br/>
 </strong>
 This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees. We are not able to consider remote applicants at this time.
 <br/>
 <br/>
 <strong>
  About OpenAI
  <br/>
  <br/>
 </strong>
 OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.
 <br/>
 <br/>
 We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.
 <br/>
 <br/>
 For additional information, please see OpenAI&rsquo;s Affirmative Action and Equal Employment Opportunity Policy Statement.
 <br/>
 <br/>
 Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations.
 <br/>
 <br/>
 To notify OpenAI that you believe this job posting is non-compliant, please submit a report through this form. No response will be provided to inquiries unrelated to job posting compliance.
 <br/>
 <br/>
 We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this link.
 <br/>
 <br/>
 OpenAI Global Applicant Privacy Policy
 <br/>
 <br/>
 At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.
</div>


Administrative Business Partner

Wilson Sonsini Goodrich & Rosati

<div><div><div><div><div>Opening Type:</div>
<div><div>Business Professionals</div>
</div></div><div><div>Location:</div>
<div><div>San Francisco</div>
</div></div></div><div><div>One Market Plaza</div>
<div>Spear Tower, Suite 3300</div>
<div>San Francisco</div>
<div>CA</div>
<div>94105-1126</div>
<div>US</div>
</div><ul><li>415-947-2000</li></ul><br>
</div><div><p>Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.</p>
<p>The Practice Support Specialist operates with a high level of autonomy providing senior level administrative and practice support to a partner and clients. This role is essential in the success of the partner&rsquo;s practice and provides substantial business development support. In addition to handling core responsibilities essential in client service, workflow coordination, and operations, the Practice Support Specialist also manages complex client and matter maintenance and onboarding, tracks time-sensitive projects, and facilitates enhanced communication with high-profile clients and stakeholders. At all times, the individual represents the firm and the partner in a highly polished and professional manner.</p>
<p>This position is eligible for a hybrid work schedule (three days per week onsite).</p>
<h2 class="jobSectionHeader"><b>Client and Matter Management</b></h2>
<ul><li>Serve as a primary support contact for clients and external parties.</li>
<li>Facilitate new business intake processes, including opening new clients and matters and managing conflict checks.</li>
<li>Prepare and finalize engagement letters.</li>
<li>Work with pricing team on setting up and tracking client matter budgets.</li>
<li>Perform client-related research and coordinate follow-up with attorneys; respond to requests for audit letters and basic corporate documentation.</li>
<li>Support workflow management and team communication by updating task lists.</li>
<li>Draft and prepare complex waiver and disclosure letters for client matters and transactions.</li>
<li>Utilize digital automation tools (e.g. Neuron) to assist with drafting board minutes.</li>
<li>Provide documents for closing client deals when requested.</li>
<li>Build relationships crucial to the success of onboarding clients; focusing on the wants, needs and interests of the clients.</li>
<li>Provide assistance in drafting board minutes when attorney attends board meetings.</li>
<li>May provide assistance in updating minute books.</li>
</ul><h2 class="jobSectionHeader"><b>Business Development and Marketing Support</b></h2>
<ul><li>Proactively prepare attorney for client pitches, networking meetings, client-facing presentations and industry events.</li>
<li>Provide research on prospective clients in preparation for client meetings in coordination with the Competitive Intelligence Team.</li>
<li>Prepare pitch decks in coordination with Business Development.</li>
<li>Work with Business Development to identify potential contacts with clients and prospects (&ldquo;who-knows-who&rdquo; research).</li>
<li>Communicate with Business Development on attorney travel schedule to facilitate suggested meetings with clients, prospects and networking contacts.</li>
<li>Enter and track all business development activity in Salesforce to support client tracking and marketing initiatives. Maintain and update client contact records, track engagement activity, and ensure data accuracy and integrity within Salesforce.</li>
<li>Categorize contacts, adding contacts to relevant communication lists and monitoring outreach efforts to said contacts, helping the partner stay in touch with priority contacts.</li>
<li>Suggest and manage client communications on relevant industry/legal developments and prepare client alerts.</li>
<li>At partner&rsquo;s request, make introductions between clients and VCs on behalf of partner.</li>
<li>Ensure clients and prospects are invited to firm events and trainings.</li>
<li>Assist with social media and marketing initiatives by managing social media content, drafting messages and posts.</li>
<li>Maintain partner&rsquo;s bio and social media profile(s) with relevant new information such as new key clients, and significant experience.</li>
</ul><h2 class="jobSectionHeader"><b>Practice Group Support</b></h2>
<ul><li>Organize and plan practice group summits, meetings, trainings, and events, including preparing agendas and coordinating catering, room reservations, and technology needs.</li>
<li>Work with Professional Development to facilitate attorney training needs.</li>
<li>Work with Career Development to arrange associate staffing on clients when necessary.</li>
<li>Ensure Career Development is conducting regular meetings with associates and serve as the conduit for information between CD and partner.</li>
<li>Work closely with Attorney Recruiting to manage the practice group&rsquo;s recruiting and hiring needs.</li>
<li>Provide backup support to other partners or team members as necessary, demonstrating flexibility and adaptability with a positive demeanor.</li>
<li>Review lawyer productivity reports, flag low productivity for partner, and address as directed by partner.</li>
<li>Project management of key practice administration initiatives.</li>
</ul><h2 class="jobSectionHeader"><b>Email and Calendar Management; Meeting Coordination</b></h2>
<ul><li>Manage a high volume of emails and calendar appointments and scheduling internal and client meetings.</li>
<li>Keep partner well informed of upcoming commitments and responsibilities, follow up appropriately and proactively and provide solutions to calendar conflicts/jams.</li>
<li>Monitor and triage high-volume attorney inboxes, identifying and addressing priority action items.</li>
<li>Oversee and manage partner calendar, ensuring partner remains aligned with priorities, on schedule, and fully equipped for upcoming meetings and commitments.</li>
<li>Arrange conference calls and manage logistics for meetings and events, including catering, room reservations, and technology coordination.</li>
<li>Coordinate and manage logistics for client board meetings, including catering, room reservations, and technology coordination.</li>
<li>Screen calls and in-person requests while using excellent judgment when responding to various requests for time in a &ldquo;gatekeeper&rdquo; role to ensure the partner&rsquo;s schedule is followed.</li>
</ul><h2 class="jobSectionHeader"><b>Timekeeping, Billing and Expense Management</b></h2>
<ul><li>Work with Pricing on new client and matter fee arrangements and discounts and facilitate necessary approvals.</li>
<li>Facilitate entering attorney time into the firm&rsquo;s timekeeping system with accuracy and attention to deadlines.</li>
<li>Generate time entries for attorney based on documented meetings, calls, and other known activities.</li>
<li>Manage the prebill editing process within the firm&rsquo;s paperless billing system by incorporating attorney revisions and ensuring attorneys complete their reviews promptly, helping to keep the billing process on track and running efficiently. Check prebills for conformity to special billing engagement arrangements.</li>
<li>Assist in monitoring A/R and collections and identifying issues, working closely with account manager.</li>
<li>Facilitate processing expense reimbursements and vendor invoices, ensuring timely handling and accurate submission of documentation<b>.</b></li>
</ul><h2 class="jobSectionHeader"><b>Travel Coordination</b></h2>
<ul><li>Arrange detailed and complex travel arrangements in collaboration with the travel team, providing all necessary details to attorney, accounting for time zones and attorney preferences.</li>
<li>Add detailed travel itinerary information to attorney calendar and proactively keep attorney on track while traveling.</li>
<li>Reserve hoteling offices via the firm&rsquo;s booking system and ensure building security access in other firm offices.</li>
</ul><h2 class="jobSectionHeader"><b>Document Management and Production</b></h2>
<ul><li>Utilize applications supported by the team and firm (e.g., Litera Transact, Contract Express, FTP).</li>
<li>Prepare, proofread, and edit correspondence and legal documents, ensuring accuracy and adherence to firm standards.</li>
<li>Assist with document processing including formatting and PDF conversions.</li>
<li>Organize and save files and emails using the firm&rsquo;s document management systems (e.g., NetDocs) in accordance with records management guidelines and assist with file maintenance, clean-up, and records processing; ensure timely closing of client files.</li>
<li>Coordinate DocuSign requests, courier services, and mailings.</li>
<li>Prepare signature packets, assist with client audit letters, and respond to document requests.</li>
<li>Create and manage Box data rooms as needed.</li>
</ul><h2 class="jobSectionHeader"><b>Knowledge Management and Practice Support</b></h2>
<ul><li>Oversee KM deal tracking submissions made by assigned attorney and follow up to ensure data accuracy and timely updates.
</li><li>Ensure KM materials relevant to the practice group are current and complete.</li>
</ul><h2 class="jobSectionHeader"><b>Administrative, Operational, and Compliance Support</b></h2>
<ul><li>Liaise with internal departments (IT, Finance, Distribution, Records, KM, etc.) for issue resolution and support.</li>
<li>Utilizes firm resources for administrative tasks, effectively delegating basic tasks to Document Services, Administrative Resource Team and Executive Assistants.</li>
<li>Actively looks for ways to apply new methods of working, create efficiencies and improvements in work processes.</li>
<li>Support internal processes related to supply requests, mail handling, and coordination of compliance-related tasks.</li>
<li>Maintain and update attorney memberships and MCLE tracking.</li>
<li>Manage seminar and training registrations for attorney, including coordinating the internal approval process.</li>
<li>Support special projects as assigned (e.g. press reviews or internet research for client matters) and perform additional duties as a natural extension of the role.</li>
</ul><h2 class="jobSectionHeader"><b>Education and/or Work Experience Requirements:</b></h2>
<ul><li>Bachelor&rsquo;s degree preferred.</li>
<li>5+ years of experience providing administrative support to attorneys, with a strong track record of managing complex workflows, client matters, and competing priorities in a professional services environment.</li>
<li>Advanced proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel), PDF editing tools, and proficient with AI tools and platforms used for drafting, scheduling, research, and workflow optimization.</li>
<li>Demonstrated expertise in legal administrative systems and firm tools such as document management systems, CRM platforms (e.g., Salesforce), timekeeping software, and project tracking tools (e.g., Asana).</li>
<li>Exceptional organizational skills, attention to detail, and ability to communicate clearly and professionally, both verbally and in writing.</li>
<li>Proactive and collaborative work style with the ability to manage multiple assignments, meet tight deadlines, and adapt to shifting priorities.</li>
<li>Strong client service orientation with a high degree of professionalism, discretion, and confidentiality in all interactions.</li>
<li>Ability to mentor colleagues, take ownership of processes end-to-end, and act as a trusted partner to attorneys and internal teams.</li>
<li>Experience supporting fast-paced, high-volume practices and demonstrated project management capabilities.</li>
<li>Team-oriented mindset, with a willingness to provide back-up coverage and contribute to group success.</li>
<li>Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.</li>
<li>Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.</li>
<li>Hybrid in-office schedule required, with flexibility to work overtime or adjust hours on short notice based on business needs.</li>
</ul>
<p>The primary location for this job posting is in San Francisco. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate&rsquo;s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $49.04 &ndash; $66.35 per hour.</p>
<p>The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.</p>
<p> Equal Opportunity Employer (EOE).</p></div></div>

Practice Support Specialist

Midi Health

<div><p>At Midi Health, we are transforming midlife care, and our health system partnerships are central to that mission.</p>
<p>
The Clinician Educator (contract) is a clinical and operational ambassador who ensures our care model is deeply understood, trusted, and adopted within partner health systems. This role sits at the intersection of clinical credibility, education, and strategic partnership, driving alignment between Midi's standards of care and the realities of complex health systems.</p>
<p>
You will engage physician leaders, service line directors, administrators, and frontline clinicians as a peer and trusted thought partner. Through education, collaboration, and relationship stewardship, you will help expand awareness of Midi's model, strengthen care coordination pathways, and sustain long-term adoption across partner markets.</p>
<p>
This is a remote, 1099 contractor role reporting to the Senior Health System Partnership Lead, with approximately 25&ndash;30% travel (roughly one week per month) to active partner markets.</p>
<p><b>
This job is &quot;HOT&quot;:</b></p>
<ul>
<li>You will directly influence how midlife women's care is delivered inside major U.S. health systems</li>
<li>You will serve as a clinical voice shaping adoption of an innovative, evidence-based care model</li>
<li>You will build meaningful relationships with physician and executive leadership</li>
<li>You will help translate strategy into real-world clinical alignment</li>
</ul>
<p><b>Business Impact &mdash; Not just supporting, but driving</b></p>
<p>
You will drive sustained clinical trust, care coordination alignment, and long-term adoption across partner markets through three core focus areas:</p>
<p><b>
1. Clinical Stakeholder Engagement &amp; Education</b></p>
<ul>
<li>Maintain and deepen clinical buy-in across health system partnerships</li>
<li>Lead educational sessions (virtual and in-person), including grand rounds and departmental meetings</li>
<li>Influence adoption and engagement by clearly articulating Midi's clinical and operational value within partner systems</li>
</ul>
<p><b>2. Clinical &amp; Operational Integration</b></p>
<ul>
<li>Clearly articulate Midi's clinical care model, protocols, documentation standards, and care pathways</li>
<li>Facilitate thoughtful alignment between Midi's standards of care and partner health system models</li>
</ul><ul><li>Identify workflow friction and communicate structured insights back to internal teams</li>
</ul><h3 class="jobSectionHeader"><b>3. Partnership Stewardship &amp; Field Insight</b></h3>
<ul><li>Collaborate closely with the Health System Partnerships team to strengthen and sustain active partnerships</li>
<li>Strengthen long-term partner relationships through consistent presence and credibility</li>
<li>Surface actionable field insights to inform internal strategy and partnership growth</li>
</ul><h3 class="jobSectionHeader"><b>What you will need to succeed:</b></h3>
<ul><li>Active U.S. clinical license (RN, NP, PA)</li>
<li>Minimum 5 years of clinical experience</li>
<li>Experience within a health system environment (clinical leadership, service line management, provider operations, or administrative roles preferred)</li>
<li>Experience leading education, training, or professional development initiatives for clinical audiences strongly preferred</li>
<li>Experience presenting to physician and clinical leadership audiences</li>
<li>Ability to travel approximately 25&ndash;30% (about one week per month)</li>
<li>Strong executive-level communication and facilitation skills</li>
<li>Comfort navigating complex stakeholder environments</li>
<li>Curiosity, adaptability, and relationship-driven mindset</li>
<li>Health system startup or high-growth healthcare experience preferred but not required</li>
</ul>
<p>Please note this is a 1099 independent contractor opportunity and does not offer benefits. The rate of pay is up to $70/hr, dependent on experience, location and other factors.</p><p></p><div><p><br>
At this time, Midi is unable to provide visa sponsorship. <b>All Candidates must be authorized to work in the United States without current or future sponsorship needs.</b></p>
<p>
Please note that all official communication from Midi Health will come from an <b>@joinmidi.com</b> email address. We will <b>never</b> ask for payment of any kind during the application or hiring process. If you receive any suspicious communication claiming to be from Midi Health, please report it immediately by emailing us at <b>careers@joinmidi.com</b>.</p>
<p>
Midi Health is an Equal Opportunity Employer. We are committed to pay equity and ensure that all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. Our compensation philosophy is based on fair, objective criteria and the impact of the role, regardless of an applicant's salary history.</p>
<p>
Please find our CCPA Privacy Notice for California Candidates here.</p></div></div>

Clinician Educator - Health System Partnerships (Contract)

Lick Wilmerding high school

<div><p><b>Reports to: </b>Head of School</p><p><b>
Status: </b>Full-time, exempt</p><p><b>
Start Date:</b> July 1, 2026</p><p>
</p><p>** Priority deadline for the first review of applications is March 20, 2026. If you would like your application to be considered in the first review please submit all materials by this date.
</p><h5 class="jobSectionHeader"><b>ABOUT LICK-WILMERDING HIGH SCHOOL</b></h5><p>
Lick-Wilmerding High School is a private school with public purpose, serving 560 students in grades 9-12 in San Francisco. Since its founding in 1895 as a vocational school, Lick-Wilmerding High School has built upon a long tradition of valuing and integrating the liberal arts, sciences, technical arts, visual arts and performing arts to offer a robust college-prep curriculum. LWHS has a rich and distinctive academic program, with thriving departments, vibrant student life, and signature initiatives like the Center for Civic Engagement and the Public Purpose Program. Faculty and students are passionate, engaged, and driven by values that reach far beyond the classroom.</p><h5 class="jobSectionHeader"><b>
POSITION SUMMARY</b></h5><p>
The Executive Assistant to the Head of School is a highly experienced and proactive administrative leader, responsible for managing sensitive, complex administrative functions and serving as a strategic partner to the Head of School and the school&rsquo;s leadership team. This position manages the flow of information with the highest degree of discretion and independence, supports organizational initiatives, ensures seamless operations, and directly contributes to cross-departmental collaboration.
</p><p>The Executive Assistant serves as a primary point of contact for staff, parents, and external stakeholders, reflecting the school&rsquo;s values and standards in all interactions. Exceptional interpersonal, organizational, technical, and leadership skills are required, as well as trusted handling of confidential information and decision-making in a multifaceted environment. The Executive Assistant is expected to work independently, anticipate needs, and respond effectively to a wide range of situations across all areas of the school. This is a full-time, year-round, exempt staff position reporting directly to the Head of School.</p><h5 class="jobSectionHeader"><b>
ESSENTIAL FUNCTIONS</b></h5><p><b><i>
Executive Support &amp; Communications</i></b></p><ul><li>
Lead comprehensive calendar management for the HoS, including proactively prioritizing requests from internal and external stakeholders, minimizing scheduling conflicts, and ensuring the HoS's time is well-protected; exercise judgment to reprioritize or decline meetings as necessary based on urgency and importance.</li><li>
Manage the HoS's email inbox: triage messages, flag time-sensitive priorities, draft responses as needed, and maintain ongoing communication on behalf of the HoS.</li><li>
Prepare the Head for meetings by organizing agendas, briefing materials, presentations, and follow-up tracking</li><li>
Act as the gatekeeper to the HoS, managing communications, screening visitors and calls, and serving as an informed liaison among executives, faculty, parents, board members, and the wider community.</li><li>
Address and escalate complex and sensitive inquiries as appropriate, using sound judgment and discretion.</li></ul><p><b>
Meeting &amp; Event Preparation</b></p><ul><li>
Help plan and support leadership team meetings, all-faculty and all-staff meetings, and other school events led by the Head.
</li><li>Prepare, review, and edit presentations, meeting agendas, board packets, and other high-level materials, ensuring accuracy and professionalism.</li><li>
Coordinate and manage travel, event logistics, and special projects for the HoS; coordinate meetings both internally and externally, and provide high-touch support for events and organizational initiatives.
</li></ul><p><b>Administrative &amp; Operational Support</b></p><ul><li>
Coordinate and support cross-departmental collaboration: work closely with department leaders and teams to advance key projects, share information, and facilitate organization-wide initiatives.</li><li>
Provide ongoing administrative support to other school administrators as directed, including scheduling, document preparation, and event coordination.
</li><li>Maintain the highest standards of confidential record-keeping, document management, and fiscal processes in collaboration with the Business Office.</li><li>
Leverage technology tools and platforms&mdash;including AI-assisted tools, automation, and school information systems&mdash;to streamline administrative processes and proactively identify and recommend improvements to workflows and systems to create scalable efficiencies.</li><li>
Proactively identify and recommend improvements to administrative workflows and systems to enhance efficiency across areas of responsibility.
</li></ul><p><b>Values &amp; Community</b></p><ul><li>
Embodies LWHS's values of belonging, excellence, craft, and optimism; brings a calm, solutions-oriented presence, strong relationship skills, and a service mindset to daily work.</li><li>
Actively support LWHS's commitment to fostering a diverse community rooted in belonging, in which students and adults feel seen, valued, and included.</li><li>
Provide other duties as assigned in support of the Head of School and school community.</li></ul><ul><li>
Bachelor&rsquo;s degree required.</li><li>
Minimum of five years of administrative experience, preferably in a small office or educational setting supporting senior leadership.</li><li>
High proficiency with Google Workspace, with demonstrated ability to work effectively on a Mac platform; strong overall organizational and technical skills required.</li><li>
Exceptional written and verbal communication skills, with a high level of professionalism, accuracy, and attention to detail in drafting, proofreading, and preparing correspondence, reports, and presentations.</li><li>
Demonstrated ability to maintain strict confidentiality, serving as a trusted steward of sensitive information and a confidential sounding board for the Head of School.</li><li>
Proven ability to work effectively with a diverse range of constituencies, exercising flexibility, discretion, and cultural sensitivity, and demonstrating a broad understanding of the school&rsquo;s organizational structure, including parents, faculty, staff, the Board of Trustees, and the wider school community.</li><li>
Exemplary time-management and organizational skills, with the ability to remain effective amid frequent interruptions, work independently with minimal supervision, anticipate needs, and solve problems resourcefully.</li><li>
Ability to manage multiple priorities in a fast-paced environment with a calm and grounded demeanor</li><li>
Strong project management skills, with the ability to support and coordinate school-wide initiatives, ensuring accountability, follow-through, and timely completion.</li></ul><h5 class="jobSectionHeader">
IDEAL CANDIDATE WILL BRING</h5><ul><li>
A commitment to creating a welcoming, inclusive, and student-centered school environment.</li><li>
A proactive, flexible, and team-oriented mindset with a dedication to supporting school community needs.</li><li>
A collaborative spirit and a deep sense of responsibility for maintaining a professional and collegial relationships with all constituents.</li></ul><h5 class="jobSectionHeader">
TO APPLY</h5><p>
Interested candidates should submit an application, along with resume and cover letter through Paycom here. Please note that only online applications will be accepted. No phone calls regarding this position, please.</p></div><p></p>

Executive Assistant to the Head of School

SoFi

<div>
 <strong>
  Employee Applicant Privacy Notice
  <br/>
  <br/>
 </strong>
 <strong>
  Who we are:
  <br/>
  <br/>
 </strong>
 Shape a brighter financial future with us.
 <br/>
 <br/>
 Together with our members, we&rsquo;re changing the way people think about and interact with personal finance.
 <br/>
 <br/>
 We&rsquo;re a next-generation financial services company and national bank using innovative, mobile-first technology to help our millions of members reach their goals. The industry is going through an unprecedented transformation, and we&rsquo;re at the forefront. We&rsquo;re proud to come to work every day knowing that what we do has a direct impact on people&rsquo;s lives, with our core values guiding us every step of the way.
 <strong>
  Join us to invest in yourself, your career, and the financial world.
  <br/>
  <br/>
 </strong>
 <strong>
  This role is a contract position and has a requirement to work in office 2 days per week.
  <br/>
  <br/>
 </strong>
 <strong>
  The role:
  <br/>
  <br/>
 </strong>
 As a Recruiting Coordinator, you will partner with the Recruiting team to provide overall administrative support and interview coordination. We are looking for a highly motivated, organized, and fast paced candidate who wants to be part of a growing recruiting team. The ideal candidate is someone who wants to develop their skills in recruiting, can multi-task and handle multiple priorities at once, and is flexible to ever-changing processes in a fast paced environment. We&rsquo;re looking for candidates who pay attention to detail, are go-getters, and have a visionary perspective to help us scale and grow.
 <br/>
 <br/>
 <strong>
  What you&rsquo;ll do:
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Schedule interviews for the recruiting team, including high volume group interviews, informing both interviewers and candidates of the interview schedule
  </li>
  <li>
   Update candidate records and job postings in recruiting systems
  </li>
  <li>
   Partner closely with the recruiting team to facilitate candidates through the interview process, acting as the liaison between candidates and interviewers
  </li>
  <li>
   Process and send out offer letters and new hire communication
  </li>
  <li>
   Process new hire admin tasks in the relevant systems
  </li>
  <li>
   Track and report on interview numbers
  </li>
  <li>
   Run reports on recruiting activity in recruiting systems
  </li>
  <li>
   Provide a white glove experience for each of our candidates, and ensure the interview experience is seamless
  </li>
  <li>
   Keep candidates continually informed with quality communications throughout the hiring process
  </li>
  <li>
   Open new requisitions and ensure that job descriptions are accurate and complete
  </li>
  <li>
   Assist in developing, implementing, and updating recruiting procedures and processes
  </li>
  <li>
   Additional support to the recruiting and HR team, as needed
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What you&rsquo;ll need:
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A bachelor's degree or comparable work experience
  </li>
  <li>
   1+ years of experience in fast paced role
  </li>
  <li>
   Fluent in English
  </li>
  <li>
   Desire to create a phenomenal candidate experience
  </li>
  <li>
   Ability to prioritize and manage multiple responsibilities
  </li>
  <li>
   Flexible to support changing business needs
  </li>
  <li>
   Experience with Applicant Tracking Systems, especially Greenhouse
  </li>
  <li>
   Highly organized with an impeccable attention to detail
  </li>
  <li>
   Strong communication skills &ndash; verbal and written
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Nice to have:
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Recruiting or human resources experience
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Compensation And Benefits
  <br/>
  <br/>
 </strong>
 The base pay range for this role is listed below. Final base pay offer will be determined based on individual factors such as the candidate&rsquo;s experience, skills, and location.
 <br/>
 <br/>
 To view all of our comprehensive and competitive benefits, visit our
 <strong>
  Benefits at SoFi
 </strong>
 page!
 <br/>
 <br/>
 SoFi provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth and related medical conditions, breastfeeding, and conditions related to breastfeeding), gender, gender identity, gender expression, national origin, ancestry, age (40 or over), physical or medical disability, medical condition, marital status, registered domestic partner status, sexual orientation, genetic information, military and/or veteran status, or any other basis prohibited by applicable state or federal law.
 <br/>
 <br/>
 The Company hires the best qualified candidate for the job, without regard to protected characteristics.
 <br/>
 <br/>
 Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
 <br/>
 <br/>
 New York applicants: Notice of Employee Rights
 <br/>
 <br/>
 SoFi is committed to an inclusive culture. As part of this commitment, SoFi offers reasonable accommodations to candidates with physical or mental disabilities. If you need accommodations to participate in the job application or interview process, please let your recruiter know or email accommodations@sofi.com.
 <br/>
 <br/>
 Due to insurance coverage issues, we are unable to accommodate remote work from Hawaii or Alaska at this time.
 <br/>
 <br/>
 <strong>
  Internal Employees
  <br/>
  <br/>
 </strong>
 If you are a current employee, do not apply here - please navigate to our Internal Job Board in Greenhouse to apply to our open roles.
</div>


Recruiting Coordinator (Contract)

University of California - San Francisco

<p></p><div><div><div><div><p><b>Please note: 4 days/week remote; on-site 1 da/week at UCSF Mission Bay campus. Duration: through June 30, 2026.</b><br>
<br>
<b>The UCSF Department of Family &amp; Community Medicine</b> is seeking a highly organized and detail-oriented <b>Temporary Administrative Support Professional</b> to support the <b>Pacific AIDS Education &amp; Training Center (PAETC) NorCAL</b> team.</p><p>
PAETC NorCAL delivers regional workforce development, clinical education, and training programs across Northern California to advance HIV care and health equity. This role provides essential administrative coordination to support a distributed training team working across multiple counties and community-based partner sites.</p><p>
This position will coordinate day-to-day office and programmatic support functions to ensure smooth execution of trainings, meetings, and regional initiatives.</p><p>
Key Responsibilities</p><p>
Training &amp; Meeting Coordination</p><ul><li><p>
Schedule meetings and coordinate calendars for regional training staff</p></li><li><p>
Arrange Zoom meetings and provide technical/logistical support as needed</p></li><li><p>
Reserve campus meeting spaces (Mission Hall and other UCSF sites)</p></li><li><p>
Coordinate external venue bookings for regional trainings</p></li><li><p>
Support preparation of training materials and packets</p></li></ul><p>
Financial &amp; Administrative Processing</p><ul><li><p>
Process reimbursement requests (travel, meals, training expenses)</p></li><li><p>
Support purchasing and ordering of program supplies</p></li><li><p>
Track invoices and maintain organized financial documentation</p></li><li><p>
Liaise with departmental finance and procurement staff as needed</p></li></ul><p>
Data &amp; Evaluation Support</p><ul><li><p>
Manage training attendee records and sign-in documentation</p></li><li><p>
Enter and track evaluation data (e.g., Qualtrics/REDCap or similar platforms)</p></li><li><p>
Maintain organized databases of training participants</p></li><li><p>
Assist with generating summary reports from evaluation data</p></li></ul><p>
Office &amp; Program Support</p><ul><li><p>
Order office and training supplies</p></li><li><p>
Maintain organized shared drives and documentation systems</p></li><li><p>
Support onboarding logistics for new team members or trainers</p></li><li><p>
Provide general administrative support as assigned</p></li></ul><p>
The final salary and offer components are subject to additional approvals based on UC policy.</p><p>
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)</p><p>
Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.</p><p>
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.</p><p>
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html</p></div><br>
</div><div><p><b>Department Description</b></p>
<div>UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.</div>
</div><div><p><b>Required Qualifications</b></p>
<div><ul><li><p>Demonstrated administrative support experience in a professional setting</p></li><li><p>
Strong organizational skills and attention to detail</p></li><li><p>
Experience with Microsoft Office Suite (Word, Excel, Outlook)</p></li><li><p>
Comfort working with databases or survey platforms</p></li><li><p>
Ability to manage multiple tasks in a deadline-driven environment</p></li><li><p>
Strong written and verbal communication skills</p></li></ul></div>
</div><div><p><b>Preferred Qualifications</b></p>
<div><ul><li><p>Experience in higher education, healthcare, or workforce development settings</p></li><li><p>
Familiarity with UCSF systems (BearBuy, MyExpense, Qualtrics, etc.)</p></li><li><p>
Experience supporting remote and hybrid teams</p></li></ul></div>
</div><div><p><b>About UCSF</b></p>
<div>The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world&rsquo;s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.</div>
</div><div><p><b>Pride Values</b></p>
<div>UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence &ndash; also known as our PRIDE values.
<br>
<br>
In addition to our PRIDE values, UCSF is committed to equity &ndash; both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
<br>
<br>
Join us to find a rewarding career contributing to improving healthcare worldwide.</div>
</div><div><p><b>Equal Employment Opportunity</b></p>
<div>The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.<p>
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/ppsm-20
</p><p>For the University of California's Anti Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination</p></div>
</div><div><p><b>Organization</b></p>
<div>TEP</div>
</div><div><p><b>Job Code and Payroll Title</b></p>
<div>004722 BLANK AST 3
</div></div><div><p><b>Job Category</b></p>
<div>Administrative Support, Professional (Non-Clinical), Temporary Employment</div>
</div><div><p><b>Bargaining Unit</b></p>
<div>Teamsters Local 2010 - Clerical and Allied Services Unit (CX)
</div></div><div><p><b>Employee Class</b></p>
<div>Temporary Employment</div>
</div><div><p><b>Percentage</b></p>
<div>100%</div>
</div><div><p><b>Location</b></p>
<div>San Francisco, CA
</div></div><div><p><b>Campus</b></p>
<div>Mission Bay (SF)
</div></div><div><p><b>Work Style</b></p>
<div>Flexible</div>
</div><div><p><b>Shift</b></p>
<div>Days</div>
</div><div><p><b>Shift Length</b></p>
<div>8 Hours</div></div></div></div><div></div>

Administrative Assistant

Tata Consultancy Services

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <strong>
  Must Have Technical/Functional Skills
  <br/>
  <br/>
 </strong>
 3+ years&rsquo; experience as an Administrative Assistant or comparable level of experience and demonstrated ability in either current or prior positions to interact with business executives
 <br/>
 <br/>
 <ul>
  <li>
   Ability to work independently, multi-task, manage time wisely, handle confidential and sensitive material with highest degree of integrity, a self-starter
  </li>
  <li>
   Strong executive presence; superior interpersonal communications skills
  </li>
  <li>
   Communicates with executives and front line management to gather or convey relevant information
  </li>
  <li>
   Must use considerable tact, diplomacy and judgment
  </li>
  <li>
   Interacts with people from a variety of departments and business coverage areas across the Enterprise
  </li>
  <li>
   Proficiency/knowledge of Microsoft Outlook, Word, Excel, PowerPoint. Excellent attention to detail and organizational skills
  </li>
  <li>
   Pro-active attitude with ability to stay focused and maximize time efficiently
  </li>
  <li>
   Event coordination experience (e.g., associate meetings /recognition events, etc.) Schedules, manages, prepares agenda and presentations/materials for team meetings
  </li>
  <li>
   Experience managing executive calendars and booking travel for team/executives
  </li>
  <li>
   Teamwork - must foster collaboration and trust among team members and business partners
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Roles &amp; Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Executes calendar management, expense reporting, and travel arrangements
  </li>
  <li>
   Performs diverse, advanced and confidential administrative support including composing, signing and releasing routine and sometimes complex correspondence
  </li>
  <li>
   Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive
  </li>
  <li>
   Manages different and conflicting objectives, projects or activities at once
  </li>
  <li>
   Coordinates schedules proactively, effectively resolving conflicts that arise in a professional manner
  </li>
  <li>
   Has the responsibility of assisting with the planning for EDLT employee engagement and volunteer events
  </li>
  <li>
   Supports occasional requests from the broader team &ndash; supplies, floor access, onboarding support, etc.
  </li>
  <li>
   Communicates with executives and line management to gather or convey relevant information. May be exposed to sensitive information and must use considerable tact, diplomacy and judgment
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  TCS Employee Benefits Summary
  <br/>
  <br/>
 </strong>
 Discretionary Annual Incentive.
 <br/>
 <br/>
 Comprehensive Medical Coverage: Medical &amp; Health, Dental &amp; Vision, Disability Planning &amp; Insurance, Pet Insurance Plans.
 <br/>
 <br/>
 Family Support: Maternal &amp; Parental Leaves.
 <br/>
 <br/>
 Insurance Options: Auto &amp; Home Insurance, Identity Theft Protection.
 <br/>
 <br/>
 Convenience &amp; Professional Growth: Commuter Benefits &amp; Certification &amp; Training Reimbursement.
 <br/>
 <br/>
 Time Off: Vacation, Time Off, Sick Leave &amp; Holidays.
 <br/>
 <br/>
 Legal &amp; Financial Assistance: Legal Assistance, 401K Plan, Performance Bonus, College Fund, Student Loan Refinancing.
 <br/>
 <br/>
 Salary Range: $60,000 - $75,000 a year
 <br/>
 <br/>
 <strong>
  Qualifications:
 </strong>
 BACHELOR OF COMPUTER SCIENCE
</div>


Explore 214+ Administrative business partner in San Francisco this March. Find roles across top companies and apply now to boost your career.

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