design center scheduling & administrative coordinator

treatment coordinator/assistant clinical manager

anesthesia technician - acc - irvine anesthesia - ft - variable shift

behavior technician (60 college credits required)

administrative assistant

design center scheduling & administrative coordinator Jobs in Irvine

service administrative coordinator Jobs in Irvine

service administrative coordinator

treatment coordinator/assistant clinical manager Jobs in Irvine

administrative coordinator

Andrew Lauren San Diego Management, LLC

Position SummaryThe Design Center Scheduling &amp; Administrative Coordinator serves as the primary point of contact for new homebuyers and provides comprehensive administrative and scheduling support for the Design Center team. This role ensures smooth coordination between buyers, designers, and internal departments while maintaining the professional appearance, organization, and functionality of the Design Center. This position manages homebuyer scheduling, supports design appointments, assists with community documentation, and upholds an exceptional client experience from the first contact through final selections.Key ResponsibilitiesScheduling &amp; Homebuyer Coordination&middot; Serve as the central contact for scheduling all homebuyer design appointments across multiple showrooms and designer calendars.&middot; Review and verify incoming homebuyer (HB) sheets for accuracy; update and input data into Pharaoh.&middot; Contact buyers promptly upon receipt of their HB sheet to schedule their appointment.&middot; Send confirmation and follow-up emails to buyers and sales teams.&middot; Track all community cutoffs and COE dates to ensure appointments occur within deadlines.&middot; Monitor and report on cancellations, builder conversions, and reschedules.&middot; Assist in assigning preplots and VIP requests to designers.&middot; Maintain accurate appointment logs and ensure timely communication with all stakeholders.Administrative &amp; Designer Support&middot; Prepare and audit design appointment folders; ensure all required documents are included and up to date.&middot; Support designers by handling administrative tasks such as scanning, filing, and uploading digital documents.&middot; Process buyer deposits and track approvals for photo layouts and stone selections.&middot; Perform daily data entry for internal tracking, including updates for the Community Status Report (CSR) and President&rsquo;s Report.&middot; Provide light tech support for designers and assist with troubleshooting during appointments.&middot; Maintain accuracy across all design documentation, ensuring consistent auditing and compliance with internal processes.Showroom Management &amp; Customer Experience&middot; Open and close the showroom daily, ensuring cleanliness, functionality, and readiness for appointments.&middot; Maintain a welcoming environment for buyers&mdash;greet clients professionally and assist with refreshments.&middot; Oversee showroom presentation, including product samples, displays, and overall appearance.&middot; Monitor vendor visits, sample updates, and inventory of standard and model materials.&middot; Coordinate with the Facility Maintenance Coordinator regarding repairs and cleaning standards.&middot; Order and stock office supplies, snacks, and beverages as needed.Community Administration&middot; Assist with setup and maintenance of community folders and documents throughout project lifecycles.&middot; Attend community kickoff meetings and model walks to document details and ensure accuracy of materials and processes.&middot; Audit community-specific folders and contracts to confirm correct product and diagram information.&middot; Update cutoff trackers and communicate changes to scheduling and design teams.Collaboration &amp; Communication&middot; Communicate effectively with designers, sales, builders, and management.&middot; Maintain awareness of deadlines, deliverables, and priorities across all communities.&middot; Participate in team meetings, trainings, and process improvement initiatives.&middot; Serve as backup for other DCAs or scheduling functions as needed.Required Skills &amp; Abilities&middot; Strong multitasking and organizational skills with attention to detail.&middot; Excellent communication and customer service skills.&middot; Ability to remain calm and professional under pressure.&middot; Proficiency in Microsoft Office Suite and database systems (e.g., Pharaoh).&middot; Ability to manage sensitive information confidentially.&middot; Initiative to identify issues and implement practical solutions.Education &amp; Experience<ul><li>High school diploma or equivalent required; some college preferred.</li><li>Minimum 2 years of administrative or scheduling experience, ideally in a design, construction, or real estate environment.</li><li>Experience supporting multiple stakeholders in a fast-paced setting.</li></ul>Physical Requirements<ul><li>Prolonged periods of sitting at a desk and working on a computer.</li><li>Occasional standing and walking during showroom activities.</li><li>Must be able to lift up to 15 pounds as needed.</li></ul>Job Type: Full-timePay: $22.00 - $25.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Design Center Scheduling & Administrative Coordinator

<div>Overview:
<div>
We are seeking a Service Coordinator to join our growing team, assisting clients and vendors in closing real estate transactions by ensuring each party has the necessary resources to complete the transaction. The ideal candidate is friendly, compassionate, and extremely detail-oriented, with a genuine interest in advocating and ensuring customer satisfaction.</div><div></div><div> 
NV5 is a provider of engineering and consulting services to public and private sector clients, delivering solutions through six business verticals: Testing, Inspection &amp; Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings &amp; Program Management; and Geospatial Technology. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.</div><div></div><div> 
As engineers, architects, construction/program managers, environmental professionals, and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives.</div><div></div><div> 
We are looking for candidates located on the East and Central Coast only. Apply today if this sounds like a role you'd be a good fit for!</div>
Responsibilities:
<ul><li>Work with Project Managers to understand project scope and client expectations.</li><li>
Assist Project Managers with keeping projects on track with clients and vendors.</li><li>
Collect documents from vendors and distribute them to 3rd party providers.</li><li>
Liaise with clients and contractors to create and maintain comprehensive project documentation, plans, status, and reports.</li><li>
Support internal NV5 project controls and performance by maintaining and saving project files, including documents/correspondence to internal drives, invoicing, and accounts receivable.</li></ul>
Qualifications:
<div>
Required Skills and Experience</div><ul><li>
Strong written/verbal communication skills.</li><li>
Customer service is #1</li><li>
Minimum one to two years of demonstrated experience in a related work position.</li><li>
Proficient with MS Office software, including Outlook, Excel, and Adobe PDF</li><li>
Demonstrated ability to work successfully in a collaborative team environment.</li><li>
Excellent organization and time management while working remotely.</li><li>
Discretion in dealing with clients and the internal team, including but not limited to basic contractual agreements, confidentiality clauses, and with special attention to sensitivity on a project-to-project basis.</li></ul><div>
Preferred Skills and Experience</div><ul><li>
Experience as an office administrator and/or project coordinator for a firm in the service industry.</li><li>
Experience or education in commercial real estate is preferred but not necessary.</li><li>
Experience writing business correspondence internally and externally</li><li>
Experience with Outlook, Excel, and Adobe PDF.</li></ul><div>
The pay range for this position is $21.00- $29.00 per hour; however, base pay offered may be higher or lower depending on job-related knowledge, skills, and experience of the candidate. Restricted stock units may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. This information is provided per California Senate Bill 1162. Base pay information is based on market location. Applicants should apply via the NV5 careers site.</div><div></div><div> 
All local employment laws apply. Base pay information is based on market location. Applicants should apply via the NV5 careers site.</div><div></div> 
NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities. 
NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.<div></div><div> 
#INDHP</div></div><div></div>

Service Administrative Coordinator

Randstad Digital Americas

<div>
 
 Job Summary
 
 
 
 Title: Scheduling Coordinator
 
 
 Location: 100% Remote
 
 
 Shift: M-F 8AM-5 PM Pacific (if located in CST must work 10 AM-7 PM, if located in EST 11 AM-8 PM)
 
 
 Duration: Open Ended w2 contract
 
 
 Benefits: PTO, paid holidays, ability to purchase medical, dental, vision within 30 days, can enroll in 401/k after 90 days
 
 
 For immediate review please email resume to jomarie.mercado@randstaddigital.com
 
 
 location: Telecommute
 
 
 job type: Solutions
 
 
 salary: $21 - 23 per hour
 
 
 work hours: 8am to 5pm
 
 
 education: High School
 
 
 
 Responsibilities
 
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Creating and managing meetings for up to 8 supported senior managers
 </li>
 <li>
 Proactive calendar support
 </li>
 <li>
 Responding to meeting requests
 </li>
 <li>
 Handle &amp; drive to resolve calendar &amp; scheduling conflicts
 </li>
 <li>
 Sending/responding to meeting polls
 </li>
 <li>
 Identify and resolve problems (if applicable) per documented procedures
 </li>
 <li>
 Travel: Book and manage travel arrangements through SAP Concur software
 </li>
 <li>
 Expense: Prepare and manage expense filings through SAP Concur software
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Required Experience
 
 
 Calendar Management/Scheduling for multiple Managers/Executives (a plus if for fast paced enterprise financial/banking clients)
 
 
 Software Proficiency: Demonstrated experience using SAP Concur for travel and expense management.
 
 
 Problem Solving: Ability to identify and resolve issues independently by following documented procedures.
 
 
 Communication: Strong interpersonal skills to interface with senior leadership, external guests, and internal administrative teams. Organizational Skills: Exceptional attention to detail with the ability to manage multiple shifting priorities in a fast-paced environment
 
 
 Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
 
 
 At Randstad Digital, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
 
 
 Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad Digital offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&amp;D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
 
 
 This posting is open for thirty (30) days.
 
 
 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
 
 
 Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.
 
 
 Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
 
 We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
 
 
</div>

Executive Scheduling Coordinator (remote)

eTeam

<div>
 
 
 Job Title: Administrative Assistant
 
 
 
 
 Duration : 5 plus months
 
 
 
 
 Work Location: Irvine, CA (Hybrid)
 
 
 
 
 Working Hours: PST (9:00 AM &ndash; 5:00 PM)
 
 
 
 
 Pay Rate: $20- 22/hr on W2
 
 
 
 
 
 
 
 Job Summary
 
 
 
 
 This is what you'll do:
 
 
 
 
 Key Responsibilities
 
 
 
 Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management
 
 <ul>
 <li>
 Maintain electronic systems for various licenses
 </li>
 <li>
 Perform data entry and scan documents
 </li>
 <li>
 Assist in resolving administrative issues with internal business partners and/or external licensing agencies
 </li>
 <li>
 Prepare and modify documents including correspondence, reports, and emails
 </li>
 <li>
 Complete and submit administrative forms associated with license applications, such as check requests and vendor-related forms
 </li>
 <li>
 Complete simple new licensing and renewal applications
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications
 
 
 
 Bachelor&rsquo;s Degree
 
 <ul>
 <li>
 Proficiency in Google Workplace, Email, and Internet tools
 </li>
 <li>
 Strong communication skills (verbal and written)
 </li>
 <li>
 Strong organizational, analytical, and problem-solving skills
 </li>
 <li>
 Ability to manage multiple tasks and meet deadlines under pressure
 </li>
 <li>
 Strong attention to detail
 </li>
 <li>
 Ability to handle sensitive information with a high degree of integrity and confidentiality
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications
 
 
 
 Experience directly related to licensing
 
 <ul>
 <li>
 Experience working for a direct sales vehicle manufacturer or within a highly regulated industry
 </li>
 </ul>
 
 
 
 
 Technical Skills
 
 
 
 
 Must Have
 
 
 <ul>
 <li>
 Proficient with
 
 Google Workspace
 
 (
 
 Gmail, Sheets, Docs, etc.
 
 )
 </li>
 </ul>
 
 
 
 
 
 Nice to Have
 
 
 <ul>
 <li>
 Experience directly related to
 
 licensing
 
 , preferably working for a
 
 direct sales vehicle manufacturer
 
 or within a
 
 highly regulated industry
 
 </li>
 <li>
 Proficient with
 
 Confluence
 
 </li>
 <li>
 Proficient with
 
 Smartsheet
 
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Jam Jam Tea & Moments

Job Summary We are seeking a highly organized, proactive, and operation-focused Executive Assistant to support senior leadership with daily administrative, coordination, and operational responsibilities. This role goes beyond calendar management and clerical support. The Executive Assistant will help keep priorities moving, follow up across departments, monitor ongoing tasks, and support leadership in maintaining strong day-to-day execution. The ideal candidate is detail-oriented, dependable, fast-paced, and capable of handling sensitive information with professionalism and discretion.Key Responsibilities<ul><li>Manage calendars, appointments, and scheduling for senior leadership</li><li>Track operational priorities, deadlines, and follow-up items to ensure execution</li><li>Coordinate communication between leadership and store, management, or corporate teams</li><li>Assist with organizing reports, documents, trackers, and internal records</li><li>Follow up with team members, vendors, and departments on outstanding tasks and action items</li><li>Support leadership with daily operations, project coordination, and administrative needs</li><li>Prepare meeting materials, take notes, and organize post-meeting follow-up</li><li>Help monitor operational issues and ensure they are communicated and addressed in a timely manner</li><li>Assist in building structure around ongoing projects, procedures, and workflow organization</li><li>Handle confidential documents, internal communication, and sensitive business matters with discretion</li><li>Support executive requests related to operations, staffing coordination, compliance follow-up, and business organization</li><li>Assist with special projects and other duties as assigned</li></ul>Qualifications<ul><li>Minimum 3 years of food industy management experience required</li><li>Bilingual in Mandarin and English required</li><li>Bachelor&rsquo;s degree or higher required</li><li>Strong organizational skills with the ability to manage multiple moving priorities</li><li>Strong follow-up, coordination, and task management ability</li><li>Excellent verbal and written communication skills</li><li>High attention to detail and strong sense of urgency</li><li>Ability to work independently and solve problems quickly</li><li>Professionalism, discretion, and ability to handle confidential information</li><li>Proficiency in Google Workspace, Microsoft Office, and general administrative systems</li><li>Previous experience in executive support, operations support, administrative coordination, or similar roles preferred</li></ul>Preferred Traits<ul><li>Operation-minded and highly structured</li><li>Strong execution and follow-through</li><li>Able to keep leadership organized and priorities on track</li><li>Comfortable working in a fast-paced, changing environment</li><li>Able to communicate firmly, clearly, and professionally</li><li>Resourceful, dependable, and proactive</li></ul>Work Environment<ul><li>Fast-paced, high-responsibility role supporting leadership and business operations</li><li>Requires strong responsiveness, coordination, and attention to shifting priorities</li><li>May involve urgent tasks, cross-department follow-up, and time-sensitive operational support</li></ul>Pay: $5,500.00 - $8,000.00 per monthBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Senior Executive Assistant

WEI Aesthetic Institute

Job Overview We are seeking a dynamic and highly organized Office Administrator who is bilingual in English and Chinese to join our team. This pivotal role involves managing daily office operations, coordinating administrative tasks, and ensuring seamless communication across departments. The ideal candidate will bring energy, efficiency, and a proactive attitude to support our organizational goals. Your expertise in office management, vendor relations, and team coordination will help create a productive and welcoming environment for staff and visitors alike.Key Responsibilities<ul><li>Oversee daily office operations, including front desk management, multi-line phone systems, and scheduling for providers, executives, and staff</li><li>Manage patient check-in/check-out, appointment coordination, and follow-ups</li><li>Maintain accurate patient records and ensure HIPAA compliance</li><li>Coordinate meetings, training sessions, and company events to ensure smooth execution</li><li>Supervise administrative staff and support training and development initiatives</li><li>Handle HR-related functions including onboarding/offboarding, and employee records</li><li>Monitor office supplies inventory and ensure a clean, professional environment</li><li>Assist with patient communication, marketing efforts, and promotions</li></ul>Qualifications<ul><li>Proven experience in office administration, office management, or medical front office roles</li><li>Bilingual fluency in English and Chinese (written and spoken)</li><li>Strong organizational and multitasking abilities in a fast-paced environment</li><li>Excellent communication skills with professional phone etiquette</li><li>Proficiency in Microsoft Office and scheduling systems (EMR experience a plus)</li><li>Ability to handle confidential information with discretion</li></ul>Preferred Skills<ul><li>Experience in a medical, aesthetic, or dermatology practice</li><li>Event planning and vendor management experience</li><li>Familiarity with HR processes and medical office workflows</li><li>Opportunities for professional growth and advancement</li></ul>Job Type: Full-timePay: From $20.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Medical office: 1 year (Required)</li></ul>Language:<ul><li>Mandarin (Required)</li></ul>Work Location: In person

Office Administrator [English/Chinese Bilingual]

Progeny Psychiatric Clinic

Locations: Irvine, CA Pay: $25&ndash;$30/hour (DOE) Schedule: Full-timeWe are seeking a detail-oriented and highly organized LVN, RN, or Phlebotomy Technician to join our team as a Clinical Research / Patient Care Coordinator. This hybrid role combines operational support across multiple clinic sites, clinical research responsibilities as needed, and patient care coordination duties during other times to support overall clinic flow.Key ResponsibilitiesOperations &amp; Site Support- Clinical Research<ul><li>Oversee day-to-day site clinical research operations to ensure smooth workflow and adherence to study timelines</li><li>Supervise and support front-line staff, including scheduling, task assignments, and performance oversight</li><li>Liaise between investigators, sponsors, and regulatory bodies</li><li>Implement and improve operational processes to maximize efficiency</li><li>Coordinate assigned clinical research studies in compliance with protocols, GCP, and IRB requirements</li><li>Recruit, screen, consent, and schedule study participants</li><li>Perform clinical procedures within scope (vital signs, specimen collection, ECGs, medication administration, etc.)</li><li>Maintain accurate source documentation and complete timely data entry into electronic case report forms</li><li>Monitor participants for adverse events and report per protocol</li><li>Support study-related administrative and clinical tasks during designated downtime periods</li></ul>Patient Care Coordinator Duties - Front Desk Team (During Downtime)During downtime, staff will primarily perform patient care coordination tasks via phone, which may include:<ul><li>Insurance verification</li><li>Appointment scheduling</li><li>Prior authorizations</li><li>Patient follow-up calls</li><li>General administrative coordination to support continuity of care and clinic efficiency</li></ul>Qualifications<ul><li>Active California LVN or RN license, or Phlebotomy Technician license required</li><li>1+ year experience in clinical research preferred, but willing to train the right candidate</li><li>Strong knowledge of Good Clinical Practice (GCP) standards (or willingness to complete training)</li><li>Prior leadership or operations experience strongly preferred</li><li>Ability to travel between Orange County clinic sites as needed</li><li>Excellent communication, organizational, and problem-solving skills</li></ul>Benefits<ul><li>Competitive pay $25&ndash;$30/hour (depending on experience)</li></ul>Pay: $25.00 - $30.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Application Question(s):<ul><li>Do you hold any of the following (active) : LVN license, RN license, phlebotomy technician license?</li></ul>Work Location: In person

Clinical Research/ Patient Care Coordinator

Explore 55+ Administrative coordinator in Irvine this April. Find roles across top companies and apply now to boost your career.