administrative assistant

design center scheduling & administrative coordinator Jobs in Irvine

interior project designer

marketing coordinator

design center scheduling administrative coordinator

Andrew Lauren San Diego Management, LLC

<p><b>Position Summary</b></p><p>The Design Center Scheduling &amp; Administrative Coordinator serves as the primary point of contact for new homebuyers and provides comprehensive administrative and scheduling support for the Design Center team. This role ensures smooth coordination between buyers, designers, and internal departments while maintaining the professional appearance, organization, and functionality of the Design Center. This position manages homebuyer scheduling, supports design appointments, assists with community documentation, and upholds an exceptional client experience from the first contact through final selections.</p><p><b>Key Responsibilities</b></p><p><b>Scheduling &amp; Homebuyer Coordination</b></p><p>&middot; Serve as the central contact for scheduling all homebuyer design appointments across multiple showrooms and designer calendars.</p><p>&middot; Review and verify incoming homebuyer (HB) sheets for accuracy; update and input data into Pharaoh.</p><p>&middot; Contact buyers promptly upon receipt of their HB sheet to schedule their appointment.</p><p>&middot; Send confirmation and follow-up emails to buyers and sales teams.</p><p>&middot; Track all community cutoffs and COE dates to ensure appointments occur within deadlines.</p><p>&middot; Monitor and report on cancellations, builder conversions, and reschedules.</p><p>&middot; Assist in assigning preplots and VIP requests to designers.</p><p>&middot; Maintain accurate appointment logs and ensure timely communication with all stakeholders.</p><p><b>Administrative &amp; Designer Support</b></p><p>&middot; Prepare and audit design appointment folders; ensure all required documents are included and up to date.</p><p>&middot; Support designers by handling administrative tasks such as scanning, filing, and uploading digital documents.</p><p>&middot; Process buyer deposits and track approvals for photo layouts and stone selections.</p><p>&middot; Perform daily data entry for internal tracking, including updates for the Community Status Report (CSR) and President&rsquo;s Report.</p><p>&middot; Provide light tech support for designers and assist with troubleshooting during appointments.</p><p>&middot; Maintain accuracy across all design documentation, ensuring consistent auditing and compliance with internal processes.</p><p><b>Showroom Management &amp; Customer Experience</b></p><p>&middot; Open and close the showroom daily, ensuring cleanliness, functionality, and readiness for appointments.</p><p>&middot; Maintain a welcoming environment for buyers&mdash;greet clients professionally and assist with refreshments.</p><p>&middot; Oversee showroom presentation, including product samples, displays, and overall appearance.</p><p>&middot; Monitor vendor visits, sample updates, and inventory of standard and model materials.</p><p>&middot; Coordinate with the Facility Maintenance Coordinator regarding repairs and cleaning standards.</p><p>&middot; Order and stock office supplies, snacks, and beverages as needed.</p><p><b>Community Administration</b></p><p>&middot; Assist with setup and maintenance of community folders and documents throughout project lifecycles.</p><p>&middot; Attend community kickoff meetings and model walks to document details and ensure accuracy of materials and processes.</p><p>&middot; Audit community-specific folders and contracts to confirm correct product and diagram information.</p><p>&middot; Update cutoff trackers and communicate changes to scheduling and design teams.</p><p><b>Collaboration &amp; Communication</b></p><p>&middot; Communicate effectively with designers, sales, builders, and management.</p><p>&middot; Maintain awareness of deadlines, deliverables, and priorities across all communities.</p><p>&middot; Participate in team meetings, trainings, and process improvement initiatives.</p><p>&middot; Serve as backup for other DCAs or scheduling functions as needed.</p><p><b>Required Skills &amp; Abilities</b></p><p>&middot; Strong multitasking and organizational skills with attention to detail.</p><p>&middot; Excellent communication and customer service skills.</p><p>&middot; Ability to remain calm and professional under pressure.</p><p>&middot; Proficiency in Microsoft Office Suite and database systems (e.g., Pharaoh).</p><p>&middot; Ability to manage sensitive information confidentially.</p><p>&middot; Initiative to identify issues and implement practical solutions.</p><p><b>Education &amp; Experience</b></p><ul><li>High school diploma or equivalent required; some college preferred.</li><li>Minimum 2 years of administrative or scheduling experience, ideally in a design, construction, or real estate environment.</li><li>Experience supporting multiple stakeholders in a fast-paced setting.</li></ul><p><b>Physical Requirements</b></p><ul><li>Prolonged periods of sitting at a desk and working on a computer.</li><li>Occasional standing and walking during showroom activities.</li><li>Must be able to lift up to 15 pounds as needed.</li></ul><p>Job Type: Full-time</p><p>Pay: $22.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Design Center Scheduling & Administrative Coordinator

Progeny Psychiatric Clinic

<p><b>Locations:</b> Irvine, CA<br/><b>Pay:</b> $25&ndash;$30/hour (DOE)<br/><b>Schedule:</b> Full-time</p><p>We are seeking a detail-oriented and highly organized LVN, RN, or Phlebotomy Technician to join our team as a Clinical Research / Patient Care Coordinator. This hybrid role combines operational support across multiple clinic sites, clinical research responsibilities as needed, and patient care coordination duties during other times to support overall clinic flow.</p><p>Key Responsibilities</p><p><b>Operations &amp; Site Support- Clinical Research</b></p><ul><li>Oversee day-to-day site clinical research operations to ensure smooth workflow and adherence to study timelines</li><li>Supervise and support front-line staff, including scheduling, task assignments, and performance oversight</li><li>Liaise between investigators, sponsors, and regulatory bodies</li><li>Implement and improve operational processes to maximize efficiency</li><li>Coordinate assigned clinical research studies in compliance with protocols, GCP, and IRB requirements</li><li>Recruit, screen, consent, and schedule study participants</li><li>Perform clinical procedures within scope (vital signs, specimen collection, ECGs, medication administration, etc.)</li><li>Maintain accurate source documentation and complete timely data entry into electronic case report forms</li><li>Monitor participants for adverse events and report per protocol</li><li>Support study-related administrative and clinical tasks during designated downtime periods</li></ul><p><b>Patient Care Coordinator Duties - Front Desk Team (During Downtime)</b></p><p>During downtime, staff will primarily perform patient care coordination tasks via phone, which may include:</p><ul><li>Insurance verification</li><li>Appointment scheduling</li><li>Prior authorizations</li><li>Patient follow-up calls</li><li>General administrative coordination to support continuity of care and clinic efficiency</li></ul><p>Qualifications</p><ul><li>Active California LVN or RN license, or Phlebotomy Technician license required</li><li>1+ year experience in clinical research preferred, but willing to train the right candidate</li><li>Strong knowledge of Good Clinical Practice (GCP) standards (or willingness to complete training)</li><li>Prior leadership or operations experience strongly preferred</li><li>Ability to travel between Orange County clinic sites as needed</li><li>Excellent communication, organizational, and problem-solving skills</li></ul><p>Benefits</p><ul><li>Competitive pay $25&ndash;$30/hour (depending on experience)</li></ul><p>Pay: $25.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul><p>Application Question(s):</p><ul><li>Do you hold any of the following (active) : LVN license, RN license, phlebotomy technician license?</li></ul><p>Work Location: In person</p>

Clinical Research/ Patient Care Coordinator

MVE + Partners

<div><div><b>Marketing Coordinator</b></div><div>
Full-Time Exempt</div><div>
Irvine, CA, US</div><div><b>
Salary:</b><b> </b>$70,000 - $90,000 Annually</div><div><b>
Location:</b><b> </b>Irvine, CA</div><div><b>
Type:</b><b> </b>Full-Time</div><div><b>
Department:</b><b> </b>Marketing</div><div><b>
Role Overview</b></div><div>
We are seeking a Marketing Coordinator to support the Director of Marketing in executing marketing initiatives and managing day-to-day marketing operations. This hands-on role coordinates proposal production, maintains marketing databases and content libraries, manages award submissions, and supports business development efforts. You will work closely with architects, project managers, and leadership to gather content and produce high-quality deliverables that showcase the firm's work.</div><div><b>
Key Responsibilities</b></div><div><b>
Proposals &amp; Business Development</b></div><div><ul><li>
Coordinate and produce RFP/RFQ responses, qualifications packages, and proposals</li><li>
Gather project information, team resumes, and imagery from internal stakeholders</li><li>
Track pursuit opportunities and manage proposal deadlines and schedules</li><li>
Support interview preparation including presentation materials and leave-behinds</li></ul></div><div><b>
Content &amp; Database Management</b></div><div><ul><li>
Maintain and update CRM database with project and contact information</li><li>
Manage project data, photography, and marketing content libraries</li><li>
Write and update project descriptions, team resumes, and boilerplate content</li><li>
Coordinate professional photography for completed projects</li></ul></div><div><b>
Awards &amp; Communications</b></div><div><ul><li>
Research, prepare, and submit award entries for industry recognition programs</li><li>
Support social media content creation, scheduling, and monitoring</li><li>
Assist with website updates, email campaigns, and digital marketing efforts</li><li>
Coordinate logistics for conferences, trade shows, and firm events</li></ul></div><div><b>
Qualifications</b></div><div><b>
Required</b></div><div><ul><li>
Bachelor's degree in Marketing, Communications, or related field</li><li>
2-4 years of marketing experience, preferably in professional services</li><li>
Familiarity with proposal management and SF330 submissions</li><li>
Proficiency in Adobe InDesign, Photoshop, and Microsoft Office Suite</li><li>
Excellent writing, editing, and proofreading skills</li><li>
Strong organizational skills with ability to manage multiple deadlines</li></ul></div><div><b>
Preferred</b></div><div><ul><li>
Experience in the A/E/C industry or professional services firm</li><li>
Experience with CRM systems (Deltek Vantagepoint and HubSpot preferred)</li></ul></div><div><b>
What This Role Offers</b></div><div><ul><li>
Hands-on role with exposure to all aspects of A/E/C marketing</li><li>
Direct collaboration with architects and firm leadership</li><li>
Opportunity to grow within the marketing function of an award-winning firm</li></ul></div><div><b>
Equal Opportunity Employer</b></div><div>
MVE + Partners is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. MVE does not discriminate in employment opportunities or practices on the basis of: race, color, religion, gender, national origin, age, sexual orientation, gender identity, ability, veteran status or any other characteristic protected by country, regional or local law.</div></div>

Marketing Coordinator

RadNet

<div>Job Description:
<p>
Artificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are<i> Leading Radiology Forward</i>. With dynamic cross-training and advancement opportunities in a team-focused environment, the core of our success is its people with the commitment to a better healthcare experience. When you join us as an <b><i>Workflow Analyst</i></b>, you will be joining a dedicated team of professionals who deliver quality, value, and access in the 21st century and align all stakeholders- patients, providers, payors, and regulators to achieve the best clinical outcomes.</p><p></p><p><b><br>
You Will:</b></p><ul><li>
Observe existing workflow, document findings and recommend solutions to management to meet Company goals</li><li>
Proactively identify opportunities for process improvement and optimization.</li><li>
Partner with onsite management in order to review and implement new workflows, policies, and processes that promote</li><li>
efficiency and increase system functionality</li><li>
Maintain accurate records and documentation of workflow activities, to include changes, recommendations and resolutions that were during site visit</li><li>
Participate in and/or lead various projects as identified by the Strategic Initiatives Project Manager; projects may have an impact on a single site or be companywide.</li><li>
Participate in training staff on newly established and existing workflows</li><li>
Support and work closely with Clinical Operations Team, Regional and Site Operations Management, to include Northern CA and East Coast Operations as needed.</li><li>
Ensure exceptional customer service by promptly responding to inquiries, providing assistance and recommending solutions to meet the needs of the center.</li></ul><p><b>
If You Are:</b></p><ul><li>
Passionate about patient care and exercise sound judgement and an ability to remain professional in all situations.</li><li>
You demonstrate effective and professional communication, interpersonal skills and respect with patients, guests &amp; colleagues.</li><li>
You have a structured work-approach, understand complex problems are and you are able to prioritize work in a fast-paced environment.</li></ul><p><br>
</p><p><b>To Ensure Success in This Role, You Must Have:</b></p><ul><li>
Proven experience in workflow coordination and/or administrative support</li><li>
Previous experience in a site and/or scheduling is preferred</li><li>
Working knowledge of Microsoft Office products</li><li>
Strong time management skills and the ability to prioritize and meet competing deadlines</li><li>
Self-motivated and proven ability to work both independently or effectively as a team with a variety of healthcare specialist</li><li>
Requires strong communication, analytical, problem-solving and presentation skills</li></ul><div><b>
We Offer:
</b></div><ul><li>Comprehensive Medical, Dental and Vision coverages.</li><li>
Health Savings Accounts with employer funding.</li><li>
Wellness dollars</li><li>
401(k) Employer Match</li><li>
Free services at any of our imaging centers for you and your immediate family.</li></ul><p>
Pay Range: $26.00 - $28.00 per hour</p>
Pay Range: USD $26.00 - USD $28.00 /per hour Shift: Mornings Shift Variations: M-F 8-5 but flexible</div>

Clinical Workflow Coordinator - Hybrid

UCI Health

<div>
 Who We Are UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus, UCI Medical Center, a 459-bed, acute care hospital in in Orange, Calif., four hospitals and affiliated physicians of the UCI Health Community Network in Orange and Los Angeles counties and ambulatory care centers across the region. Listed among America&rsquo;s Best Hospitals by U.S. News &amp; World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County&rsquo;s only National Cancer Institute-designated comprehensive cancer center, high-risk perinatal/neonatal program and American College of Surgeons-verified Level I adult and Level II pediatric trauma center, gold level 1 geriatric emergency department and regional burn center. UCI Health serves a region of nearly 4 million people in Orange County, western Riverside County and southeast Los Angeles County. To learn more about UCI Health, visit www.ucihealth.org. Your Role on the Team Position Summary: The Anesthesia Tech assists the anesthesiologists with the placement of patient monitoring lines and difficult intubations, as well as any other invasive or noninvasive procedures as appropriate. Responsible for maintaining, ordering, and stocking anesthesia supplies and equipment providing first line equipment maintenance, calibrations, and troubleshooting. Works closely with Anesthesia, the OR Manager, and Biomedical engineering to ensure that all equipment and supplies are within the required expiration dates, available, well maintained and clean. What It Takes to be Successful Required Qualifications: The ability to work quickly and accurately under pressure Strong organizational skills and the ability to work independently Demonstrated experience working in a Level I Trauma Center or a fast paced OR environment Basic mathematical skills to quickly and accurately add, subtract, divide, and multiply whole numbers and decimals manually or using a calculator Availability to rotate shifts, take call and work weekends Ability to speak, read and follow directions in English Preferred Qualifications: Knowledge of medical computer software systems Licenses and Certifications: Basic Life Support Certified Anesthesia Tech Education: Total Rewards We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct* Legal Right to Work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment *Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php Closing Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at eec@uci.edu or at (949) 824-0500, Monday - Friday from 8:30 a.m. - 5:00 p.m. Consideration for Work Authorization Sponsorship Must be able to provide proof of work authorization
</div>


Anesthesia Technician - ACC - Irvine Anesthesia - FT - Variable Shift

UC Irvine

UC Irvine Health

<div>Overview:
<div><b>
UCI Health</b> is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus, UCI Medical Center, a 459-bed, acute care hospital in in Orange, Calif., four hospitals and affiliated physicians of the UCI Health Community Network in Orange and Los Angeles counties and ambulatory care centers across the region. Listed among America&rsquo;s Best Hospitals by U.S. News &amp; World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County&rsquo;s only National Cancer Institute-designated comprehensive cancer center, high-risk perinatal/neonatal program and American College of Surgeons-verified Level I adult and Level II pediatric trauma center, gold level 1 geriatric emergency department and regional burn center. UCI Health serves a region of nearly 4 million people in Orange County, western Riverside County and southeast Los Angeles County.</div><div>
To learn more about UCI Health, visit www.ucihealth.org.</div>
Responsibilities:
<div><b>
Position Summary:
</b></div><div>Incumbent requires strong financial and operational analytical skills, proficiency in enterprise data management, and the ability to collaborate with cross-functional teams. This position requires advanced expertise in Oracle Cloud, Oracle ERP/ EPM / PBCS/ Smartviewand Enterprise Data Warehouse (EDW), Power BI, and Strata to streamline financial processes and ensure data accuracy in the delivery of reporting and analysis. A solid understanding of financial analysis techniques such as cash flow and depreciation forecasting, net present value calculations. Responsibilities include delivering actionable insights through data-driven recommendations, building financial report, and developing dashboards that enhance visibility into performance metrics across the UC Irvine academic health system</div>
Qualifications:
<div>
Ability to establish and maintain effective working relationships across the Health System</div><div>
Demonstrated ability to manage multiple priorities and maintain a work pace appropriate to the workload.</div><div>
Must demonstrate customer service skills appropriate to the job.</div><div>
Excellent written and verbal communication skills in English, with strong customer service orientation.</div><div>
Advanced experience with MS Office Suite (Word, Excel, Outlook, Visio, PowerPoint)</div><div>
Hands-on experience developing Power BI dashboards, SQL and expertise in Oracle Cloud, Smartview, EPPM/PBCS, ERP, and EDW systems.</div><div>
Experience in data visualization and report automation.</div><div>
Strong analytical and data management skills.</div><div>
Proficiency in budgeting systems and capital planning tools.</div><div>
Knowledge of compliance standards and audit requirements.</div><div>
Bachelor&rsquo;s degree in business, Finance, Accounting, Healthcare Management, or related field, or equivalent combination of education and experience</div><div>
5+ years of budgeting, analytical and data management experience.</div><div>
Must demonstrate high level analytical skills with focus on business analysis and secondary focus on systems analysis.</div><div>
Must possess the skill, knowledge, and ability essential to the successful performance of assigned duties.</div><div></div><div><b><br>
Preferred Qualifications:</b></div><div>
Knowledge of University and medical center organizations, policies, procedures, and forms</div><div><b><br>
Total Rewards</b></div><div>
We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.</div><div></div><div><b><br>
Conditions of Employment:</b></div><div>
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:</div><ul><li>
Background Check and Live Scan</li><li>
Employment Misconduct*</li><li>
Legal Right to Work in the United States</li><li>
Vaccination Policies</li><li>
Smoking and Tobacco Policy</li><li>
Drug Free Environment</li></ul><div></div><ul><li><br>
<i>Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
</i></li></ul><div>The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.</div><ul><li>
California Child Abuse and Neglect Reporting Act</li><li>
E-Verify</li><li>
Pre-Placement Health Evaluation</li></ul><div>
Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php</div><div><b><br>
Closing Statement:</b>
</div><div>The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.
<br>
<br>
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
<br>
<br>
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at eec@uci.edu or at (949) 824-0500, Monday - Friday from 8:30 a.m. - 5:00 p.m.</div></div>

BI Specialist - Exec Mgmt - Decision Support - F/T - Days

Explore 57+ Design center scheduling administrative coordinator in Irvine this April. Find roles across top companies and apply now to boost your career.

57 design center scheduling administrative coordinator jobs In Irvine

Design Center Scheduling & Administrative Coordinator

Clinical Research/ Patient Care Coordinator

Marketing Coordinator

Clinical Workflow Coordinator - Hybrid

Anesthesia Technician - ACC - Irvine Anesthesia - FT - Variable Shift

Anesthesia Technician - ACC - Irvine Anesthesia - FT - Variable Shift

BI Specialist - Exec Mgmt - Decision Support - F/T - Days