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murphypaintersinc

Job Overview Murphy Painters, Inc., a leading Florida-based painting company specialising in high-quality commercial and residential projects, is seeking a diligent and organised Virtual Assistant to join our team. We are committed to delivering excellent service and superior craftsmanship, and we are looking for a professional who shares our dedication to client satisfaction. This is a Full-Time, remote position based in Arizona City, Arizona, United States, offering an excellent opportunity to support the administrative functions of a thriving business. The successful candidate will be instrumental in ensuring our daily operations run smoothly and efficiently. Job Title: Virtual Assistant Employment Type: Full-Time Location: Arizona City, Arizona, United States (Remote) Salary: $45.00 - $60.00 USD per hour Responsibilities As a Virtual Assistant, you will be responsible for a wide range of administrative and client-support tasks. Your key duties will include:  <ul><li>Managing calendars and scheduling client consultations, project estimates, and work commencement dates.</li><li>Serving as the first point of contact for new and existing clients, handling enquiries via phone and email with professionalism and courtesy.</li><li>Preparing and dispatching professional quotes, contracts, and invoices to clients in a timely manner.</li><li>Liaising with our painting crews and suppliers to coordinate project schedules and material orders.</li><li>Maintaining and updating client records and project information within our company database or CRM system.</li><li>Performing general administrative duties, including data entry, document organisation, and report preparation.</li><li>Following up with clients on unpaid invoices and providing exceptional post-project customer service.</li></ul>Qualifications The ideal candidate will be a self-motivated individual with a strong administrative background and a keen eye for detail. Essential qualifications include:  <ul><li>Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar support role.</li><li>Exceptional written and verbal communication skills.</li><li>Strong organisational and time-management skills, with the ability to manage multiple priorities effectively.</li><li>Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace.</li><li>Familiarity with online calendars, scheduling tools, and CRM software.</li><li>The ability to work independently and proactively with minimal supervision.</li><li>A high level of discretion and a commitment to maintaining confidentiality.</li></ul> Desirable attributes:  <ul><li>Previous experience working within the construction, trades, or home services industry.</li><li>Basic knowledge of bookkeeping software such as QuickBooks or Xero.</li></ul> Benefits At Murphy Painters, Inc., we value our team members and offer a supportive work environment. Benefits for this role include:  <ul><li>A competitive hourly wage.</li><li>The flexibility and convenience of a fully remote position.</li><li>The opportunity to play a key role in a reputable and growing company.</li><li>A collaborative and positive team culture that values your contribution.</li></ul>

Virtual Assistant

Thebes USA

Job Title: Virtual Assistant Job Overview Thebes USA, the U.S. office of Thebes Consult, an international advisory and consulting firm, is seeking a highly organised and professional Virtual Assistant to join our team. Thebes Consult specialises in providing expert legal, regulatory, investment, and compliance advisory services to a global clientele, with offices in Egypt, Azerbaijan, the UAE, and the USA. This is a full-time, remote position based in the Texas City, Texas, United States area. The successful candidate will be an integral part of our operations, providing comprehensive administrative support to ensure the efficiency and success of our U.S. team. The offered compensation for this role is between $30.00 - $45.00 USD per hour, commensurate with experience. Responsibilities * Manage and maintain executive calendars, including scheduling appointments, internal/external meetings, and conference calls. * Handle professional correspondence, including monitoring and responding to emails on behalf of the team. * Prepare, format, and proofread a variety of documents such as reports, presentations, and legal correspondence. * Conduct research on regulatory updates, market trends, and other topics to support consulting projects. * Organise and maintain digital files, ensuring all documentation is managed with the highest level of confidentiality and accuracy. * Assist with client onboarding processes and maintain client relationship management (CRM) records. * Provide general administrative support, including data entry, expense reporting, and coordinating virtual events. * Liaise professionally with clients, partners, and team members across different time zones. Qualifications * Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative capacity. * Exceptional organisational, multitasking, and time-management skills with a keen eye for detail. * Excellent written and verbal communication skills. * High level of proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools. * The ability to work independently, take initiative, and manage tasks proactively. * Utmost discretion and a proven ability to handle confidential and sensitive information. * Experience within the legal, financial, or professional services industry is highly desirable. * A bachelor's degree in Business Administration, Communications, or a related field is preferred but not required.

rkelley@northeasternairquality.com

Job Overview Northeastern Air Quality is seeking a highly organised and proactive Administrative Officer to join our dedicated team. This is a Full-Time position based in our office in Maryland City, Maryland, United States. As a key member of our team, you will be responsible for ensuring the smooth and efficient operation of our office, providing crucial support to our environmental consultants. Northeastern Air Quality is a leading provider of air quality testing and assessment services for both residential and commercial clients. This role is central to helping us achieve our mission of promoting healthier air standards for all. Responsibilities * Manage day-to-day office operations to ensure a well-organised and efficient work environment. * Coordinate appointments, meetings, and schedules for our team of consultants and manage client communications. * Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy. * Maintain and organise company records, including client files and project documentation, both physically and digitally. * Handle incoming calls and emails, acting as the first point of contact for many of our clients. * Assist with basic financial tasks such as processing invoices and tracking office expenses. * Order office supplies and manage relationships with vendors and service providers. * Support the team with travel arrangements and the organisation of company events. Qualifications * Proven experience in an administrative role, such as an Administrative Officer, Office Administrator, or a similar position. * Exceptional organisational and time-management skills with the ability to manage multiple tasks and prioritise effectively. * Proficient in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Excellent written and verbal communication skills, with a professional and courteous manner. * Strong attention to detail and a commitment to producing high-quality work. * A proactive approach to problem-solving and the ability to work independently. * A-levels or equivalent qualification; a degree in Business Administration or a related field is desirable. * A genuine interest in environmental issues would be a significant advantage. Benefits * A competitive annual salary of $60 - $70 USD per hour * A comprehensive benefits package. * Generous holiday allowance and paid time off. * Opportunities for ongoing professional development and training. * A supportive and collaborative team culture. * The opportunity to contribute to a company with a positive environmental impact.

Administrative Officer

Murphy & Sumy Injury Law

Responsibilities<ul><li>Answering, responding to, and directing phone calls</li><li>Preparing and collecting client intake information and sending it to the team via email</li><li>Calendaring meetings, deadlines, hearings, depositions, etc.</li><li>Communicating frequently with team members regarding matters and/or tasks via email and chat</li><li>Saving documents to and organizing electronic client files</li><li>Scanning documents and saving them to electronic client files</li><li>Organizing electronic client files</li><li>Utilizing Microsoft Word and Excel</li><li>Utilizing Google Docs and Sheets</li><li>Receiving, organizing, and sending mail and packages</li><li>Filing paper copies of documents</li><li>Organizing and cleaning office</li><li>Other administrative tasks as needed</li></ul>Qualifications<ul><li>Proficient with Gmail</li><li>Proficient with Microsoft Windows</li><li>Proficient with Microsoft Word</li><li>Proficient with PDF</li><li>Proficient with Clio is preferred</li><li>Proficient with Google Docs and Sheets is preferred</li><li>Prior experience working in an office setting is preferred</li><li>Prior experience working in a fast paced work environment is preferred</li></ul>Pay: $15.00 - $20.00 per hourWork Location: In person

Front Desk Receptionist

Pacific Working Capital

We are seeking a motivated and highly organised Entry-Level Project Coordinator to join our growing team. This is a fantastic opportunity for a proactive individual looking to build a career in project management within the financial services industry. In this fully remote role, you will be instrumental in supporting our lending projects, ensuring they are executed efficiently from initiation to completion. You will collaborate closely with our Lending Specialists and other departments to help facilitate seamless operations and uphold our commitment to exceptional client service. Responsibilities: * Assist senior team members with the planning and implementation of projects. * Coordinate project schedules, resources, and information to ensure key deadlines are met. * Act as a point of contact for stakeholders, providing regular updates on project status. * Prepare and maintain comprehensive project documentation, plans, and reports. * Help monitor project progress and identify and address any issues that arise. * Organise, attend, and participate in team meetings, taking minutes and tracking action items. * Support the team with various administrative tasks to ensure operational efficiency. Qualifications * Exceptional organisational and time-management skills with the ability to manage multiple tasks simultaneously. * Strong written and verbal communication skills. * Excellent attention to detail and a methodical approach to work. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or similar software. * A self-starter with the ability to work independently and responsibly in a remote setting. * A positive attitude and a strong desire to learn and contribute to a collaborative team. * Previous experience in an administrative or coordination role is advantageous but not essential. Benefits * A competitive hourly wage of $20 - $30 USD. * The flexibility and convenience of a fully remote working arrangement. * Valuable training and career development opportunities in a supportive environment. * The chance to be part of a mission-driven company that makes a real difference for small businesses.

Remote Entry-Level Project Coordinator

Aiden Auto

Job Summary We are seeking a highly organized and detail-oriented Virtual Project Assistant to support project managers in coordinating daily operations, tracking project progress, and ensuring deadlines are met. The ideal candidate is proactive, tech-savvy, and able to manage multiple tasks in a fast-paced remote environment. Key Responsibilities Assist project managers with planning, scheduling, and coordinating project activities.Monitor project timelines and ensure tasks are completed on schedule.Organize meetings, prepare agendas, and take meeting minutes.Maintain project documentation, reports, and files.Track project milestones and update progress reports.Communicate with team members, clients, and stakeholders via email, chat, and video conferencing.Manage calendars, appointments, and project-related correspondence.Perform data entry and maintain accurate project records.Assist with research, presentations, and administrative tasks.Identify potential project issues and report them to the project manager. Qualifications High school diploma or equivalent; Associate's or Bachelor's degree preferred.Previous experience as a virtual assistant, administrative assistant, or project coordinator is an advantage.Strong organizational and time-management skills.Excellent written and verbal communication skills.Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.Experience with project management tools such as Asana, Trello, Monday.com, ClickUp, or Jira is preferred.Ability to work independently and meet deadlines.Strong attention to detail and problem-solving skills. Required Skills Project coordinationCalendar and schedule managementTask prioritizationCommunication and collaborationDocument managementTime managementData entry and reportingMultitaskingCritical thinkingCustomer service Preferred Qualifications Experience working in a remote environment.Knowledge of Agile or Scrum project management methodologies.Familiarity with CRM systems and collaboration platforms such as Slack, Microsoft Teams, or Zoom. Benefits Remote work flexibilityCompetitive compensationProfessional development opportunitiesFlexible work schedule (where applicable)Collaborative team environment.

Virtual Project Assistant

Opensity solutions

<div>Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.<h1 class="jobSectionHeader"> 
We are seeking a professional and customer service focused Service Specialist to join the Opensity Solutions team at our law firm client's Boulder office. In this pivotal role you will provide various administrative support which may include copy, print, mail, hospitality, facilities and receptionist services. If you thrive in a professional business environment and seek to join an organization with true career growth opportunities we invite you to apply to join our dynamic team.</h1>
Essential Job Responsibilities<ul><li>
Copy Services includes accurately producing copy, print and scan projects per written instructions</li><li>
Reception includes answering incoming telephone calls and routing to the appropriate person, will greet and announce visitors in a friendly and professional manner</li><li>
Hospitality Services includes coordinator and upkeep of client conference rooms, common areas and kitchens. Inspect and ensure that all rooms are clean, stocked with supplies and ready for continual use. Organize and distribute client kitchen supplies. Maintain inventory control and order supplies as needed.</li><li>
Floor Coordination includes the upkeep of copy rooms and stocking of general supplies, delivery of paper, and basic daily maintenance</li><li>
Facilities Services may include hanging pictures, small office moves, cleaning services and communication with key client contacts regarding building/equipment concerns.</li></ul>
Qualifications &amp; Requirements<ul><li>
High School Diploma or GED</li><li>
Minimum of 1 year work experience in a customer services field</li><li>
Ability to multitask with attention to detail</li><li>
Ability to resolve issues with professionalism and tact</li><li>
Ability to lift or move 40 lbs. or greater</li><li>
Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.</li><li>
Ability to walk, bend, kneel, stand or sit for an extended period of time</li><li>
Scheduled Shift Hours of 9:00a.m to 6:00p.m with some ability to come in early or stay late for business needs</li></ul>
The Compensation range for this role is up to 24.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
#LI-MT1
Opensity is an Equal Opportunity Employer.
We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.
Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.</div>

Law Firm Office Services Specialist

Explore 30+ Administrative coordinator in Kansas City this July. Find roles across top companies and apply now to boost your career.

30 administrative coordinator jobs In Kansas City

Virtual Assistant

Virtual Assistant

Administrative Officer

Front Desk Receptionist

Remote Entry-Level Project Coordinator

Virtual Project Assistant

Law Firm Office Services Specialist