office manager

executive assistant

logistics coordinator

office administrator

sales coordinator

administrative coordinator

IIQAF

<div><p><b>Company:</b> IIQAF Group<br>
<b>Location:</b> Riyadh, Saudi Arabia<br>
<b>Industry:</b> Hospital / Health Care<br>
<b>Salary:</b> SAR 6,500 &ndash; SAR 7,000 per month<br>
<b>Job Type:</b> Full-Time</p>
<h2 class="jobSectionHeader"><b>Job Overview</b></h2>
<p>IIQAF Group is seeking a highly organized and proactive <b>Administrative Assistant in Riyadh</b> to support our healthcare and hospital operations. The ideal candidate will have experience in <b>office administration, scheduling, document management, data entry, and administrative coordination</b>.</p>
<p>This position is suitable for candidates searching for <b>Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA</b>.</p>
<h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2>
<ul><li>Provide daily <b>administrative and office support</b> to healthcare management</li><li>
Manage schedules, appointments, and meeting coordination</li><li>
Maintain accurate <b>records, reports, and documentation</b></li><li>
Handle phone calls, emails, and internal communications</li><li>
Assist with <b>data entry and database management</b></li><li>
Prepare reports, presentations, and administrative documents</li><li>
Coordinate with hospital departments and staff</li><li>
Maintain office supplies and administrative systems</li><li>
Ensure compliance with company policies and healthcare regulations</li></ul>
<h2 class="jobSectionHeader"><b>Requirements</b></h2>
<ul><li>Bachelor&rsquo;s degree or diploma in <b>Business Administration, Healthcare Administration, or related field</b></li><li>
Experience in hospital or healthcare environment preferred</li><li>
Proficiency in <b>Microsoft Office (Word, Excel, Outlook)</b></li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
Immediate availability preferred</li></ul></div>

Administrative Assistant

Naseej

<div></div><div><div><div><div><div><p>We usually respond within <b>a day</b>
</p></div></div></div></div><div></div><div><div><div><b>Company Description:</b></div><div>
Naseej is a leading technology company committed to harnessing the power of digital transformation in learning &amp; knowledge management by enabling our customers to provide rich experiences for their users and adapt to a dynamic technology landscape while reducing their technical burden enabling them to focus on achieving their strategic objectives. And for almost 36 years, Naseej with its branches all over the MENA region had made many contributions to be one of the market leaders in the fields of E-Learning, Edu-Tech &amp; Digital transformation. Naseej website: <b>https://www.naseej.com/</b></div><div><b>
Job Summary:</b></div><div>
The Coordinator &ndash; Medad Department is responsible for providing administrative and secretarial support to ensure the smooth day-to-day operations of the department. The role focuses on managing communications, coordinating schedules, organizing documentation, and supporting operational activities to enhance team efficiency and collaboration.</div><div><b>
Key Responsibilities:</b></div><ul><div><div>
Act as the first point of contact for the department, managing internal and external communications professionally.</div></div><div><div>
Coordinate calendars, meetings, appointments, and conference calls for the department team.</div></div><div><div>
Prepare meeting agendas, record detailed minutes, and distribute them to relevant stakeholders.</div></div><div><div>
Maintain organized departmental records, files, and documentation systems.</div></div><div><div>
Coordinate with cross-functional teams to support departmental initiatives and activities.</div></div><div><div>
Assist in monitoring departmental KPIs and prepare periodic progress and performance reports.</div></div><div><div>
Manage travel arrangements including booking flights, accommodations, and transportation when required.</div></div><div><div>
Draft, format, and proofread emails, letters, reports, and presentations.</div></div><div><div>
Handle incoming and outgoing correspondence while prioritizing tasks based on urgency.</div></div><div><div>
Support department budget tracking and expense documentation.</div></div></ul><div><b>
Requirements</b>:</div><ul><div><div>
Bachelor&rsquo;s degree in IT, Business Administration, Management, or a related field (preferred).</div></div><div><div>
Proven experience in an administrative, coordination, or secretarial role, preferably in a product or technology environment.</div></div><div><div>
Strong organizational and time-management skills with high attention to detail.</div></div><div><div>
Excellent communication skills in both Arabic and English (written and spoken).</div></div><div><div>
Proficiency in Microsoft Office Suite and common office productivity tools.</div></div><div><div>
Ability to manage confidential information with professionalism and discretion.</div></div><div><div>
Strong interpersonal skills and ability to work effectively with cross-functional teams.</div></div><div><div>
Flexible and adaptable to changing priorities and operational needs.</div></div></ul>
</div></div><div><div><div><div><b>Department</b></div>
<div>Medad management
</div><div><b>Locations</b></div>
<div>Riyadh
</div><div><b>Employment type</b></div>
<div>Full-time
</div></div></div></div><div></div><div><div><div><div><p><b>CONTACT
</b></p><div><b>Atheer Alnasser</b></div>
<div>Regional Talent Acquisition Specialist &ndash; Human Resources &amp; Admin Support
</div></div></div></div></div><p></p><div><div><div><div><div><div>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>About Naseej</b></h2>
<div><div>Bringing together the latest technological advancement and know-how to support organizations in their digital transformation journey, Naseej offers a comprehensive suite of platforms and services, to empower organizations and enable them to focus on achieving their strategic objectives, fostering innovation, and maximizing productivity in the digital era.</div>
</div></div><div><div><b>Founded in </b>1989
</div><div><b>Co-workers </b>500</div></div></div></div></div><p></p>

Department Coordinator

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 <strong>
  Office Operations Coordinator
 </strong>
 position is a unique career opportunity that could be your next step towards an exciting future.
 <br/>
 <br/>
 <strong>
  How you'll make an impact:
  <br/>
  <br/>
 </strong>
 Provide administrative support to assigned department, individual, and/or area.
 <br/>
 <br/>
 <ul>
  <li>
   Plan and execute meetings and events with some supervision.
  </li>
  <li>
   Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
  </li>
  <li>
   HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
  </li>
  <li>
   Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
  </li>
  <li>
   Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
  </li>
  <li>
   Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
  </li>
  <li>
   Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
  </li>
  <li>
   Assistance to the company employees with respect to various administrative tasks including:
  </li>
  <li>
   Travel arrangements i.e. flight, car rental, accommodation bookings
  </li>
  <li>
   Processing and preparation of travel expenses
  </li>
  <li>
   Tailoring/finalizing business presentations
  </li>
  <li>
   Prepare meeting minutes
  </li>
  <li>
   Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
  </li>
  <li>
   Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
  </li>
  <li>
   Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
  </li>
  <li>
   Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
  </li>
  <li>
   Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What you'll need:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s in business administration or any other related fields.
  </li>
  <li>
   6 years of experience in similar role including executive experience.
  </li>
  <li>
   Strong command of English, both written and verbal.
  </li>
  <li>
   Solid communication and interpersonal skills.
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  </li>
  <li>
   Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
  </li>
  <li>
   Previous experience in event coordination and booking management is preferred.
  </li>
  <li>
   Quick learner with the ability to adapt to new absorb information within new fields.
  </li>
  <li>
   Background in science or healthcare-related fields is a plus.
  </li>
  <li>
   Completes tasks in resourceful and effective ways.
  </li>
  <li>
   Ability to manage internal and external confidential information with utmost discretion.
  </li>
  <li>
   Works autonomously within established procedures and practices.
  </li>
  <li>
   Ability to work in a fast paced, dynamic work environment.
  </li>
  <li>
   Strict attention to detail.
  </li>
  <li>
   Ability to interact professionally with all organizational levels.
  </li>
  <li>
   Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
  </li>
  <li>
   Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
  </li>
  <li>
   Works well under pressure.
  </li>
 </ul>
</div>


Office Operations Coordinator

AECOM

<div><b>Company Description</b><p><b><br>
Work with Us. Change the World.</b></p><p>
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.</p><p>
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><p>
We're one global team driven by our common purpose to deliver a better world. Join us.</p><b><br>
Job Description</b><ul><li><br>
Provides administrative support to one or more managers within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.</li><li>Familiar with standard concepts, practices, and procedures within a particular field.</li><li>Relies on experience and judgment to plan and accomplish goals.</li><li>Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.</li><li>Works under general supervision.</li></ul><p></p><p><br>
Specifically, the Administrative Assistant key responsibilities and preferred qualifications are shown below:</p><p><b>
Key Responsibilities</b></p><ul><li><p>
Supports daily operations of the office and project teams to ensure smooth workflow and efficiency.</p></li><li><p>
Coordinate and assist the Branch Manager and Administrative Manager with administrative requirements.</p></li><li><p>
Maintain accurate records, filing systems, and confidential company documents.</p></li><li><p>
Manage schedules, meeting arrangements, and internal communications.</p></li><li><p>
Assist in preparing reports, presentations, and official correspondence.</p></li><li><p>
Monitor office supplies and coordinate procurement with vendors.</p></li><li><p>
Processed invoices and supported basic financial documentation.</p></li><li><p>
Provide front-desk support including handling calls, emails, and visitors.</p></li><li><p>
Ensure compliance with Company policies and administrative procedures.</p></li></ul><p><b>
Preferred Qualifications</b></p><ul><li><p>
BSc degree in Business Administration, Management, or related field or a Diploma in Office Administration or Secretarial Studies.</p></li><li><p>
Saudi Female preferred with 1 year of experience in an administrative or support role.</p></li><li><p>
Familiar with office procedures and documentation standards.</p></li><li><p>
Proficient in MS Office ( Word, Excel , Outlook, PowerPoint).</p></li><li><p>
Good written and verbal communication ( English and Arabic)</p></li></ul><b><br>
Additional Information</b><div></div><p><b><br>
About AECOM</b></p><p>
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.</p><p>
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.</p><p><b>
What makes AECOM a great place to work</b></p><p>
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.</p><p>
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</p></div>

Administrator

UCC Holding

<div>
 <p>
  <u>
   The Administrator is responsible to plan, develop, coordinate, and direct the activities related to several functional areas of administrative services.
  </u>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Supervise day-to-day operations of the Department and staff members and supports with daily clerical tasks.
  </li>
  <li>
   Answer phone calls, provide information to callers, or redirect phone calls.
  </li>
  <li>
   Ensure the office is stocked with necessary supplies and all equipment is working and properly maintained. Order office stationery and supplies as and when required.
  </li>
  <li>
   Plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, and training sessions.
  </li>
  <li>
   Provide administrative support to the executive staff, business leaders and other senior members.
  </li>
  <li>
   Assist with the preparation of meetings and teleconferences as well as facilitates the recording, transcription and distribution of minutes and action items.
  </li>
  <li>
   Ensure timely and accurate content review and dissemination for leadership, including weekly leadership reports, monthly leadership updates and other business requirements.
  </li>
  <li>
   Support the Executive Team and Leadership with preparation for annual leadership meetings (including but not limited to, supporter meetings, the membership business meeting, strategic planning meetings, etc.)
  </li>
  <li>
   Prepare and edit correspondence, communications, presentations, and other documents. Provide oversight on new staff orientation, including trainings and resource materials.
  </li>
  <li>
   Ensures the accuracy and appropriate maintenance of the policy manual, procedure manual and self-audit in accordance with leadership approvals and changing needs.
  </li>
  <li>
   Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies
  </li>
 </ul>
</div>


El Seif Operation and Maintenance

<div>
 <p>
  <strong>
   Job Summary
  </strong>
 </p>
 <p>
  We are seeking a highly organized
  <strong>
   Administrator
  </strong>
  to support the
  <strong>
   Operational Excellence function
  </strong>
  by coordinating with multiple departments and assisting senior leadership with operational reporting, documentation, and administrative support.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Key Responsibilities:
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Provide executive coordination and calendar management support for senior leadership.
  </li>
  <li>
   Prepare meeting minutes, action trackers, and follow-up logs.
  </li>
  <li>
   Consolidate operational data and prepare reports using
   <strong>
    Microsoft Excel
   </strong>
   (pivot tables, trackers, dashboards).
  </li>
  <li>
   Compile and analyze operational data from multiple departments.
  </li>
  <li>
   Prepare structured reports, summaries, and operational dashboards.
  </li>
  <li>
   Coordinate with
   <strong>
    Operations, Finance, HR, Procurement, and IT
   </strong>
   teams.
  </li>
  <li>
   Track project deliverables, deadlines, and escalate pending actions when required.
  </li>
  <li>
   Maintain document control including
   <strong>
    SOPs, policies, and improvement initiatives
   </strong>
   .
  </li>
  <li>
   Support preparation of
   <strong>
    presentations and executive reports (PowerPoint)
   </strong>
   .
  </li>
  <li>
   Assist in maintaining operational records within
   <strong>
    ERP or CAFM systems
   </strong>
   .
  </li>
  <li>
   Draft professional emails and internal communications.
  </li>
  <li>
   Ensure high standards of organization, confidentiality, and task prioritization.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Qualifications:
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in
   <strong>
    Business Administration, Management, or related field
   </strong>
   .
  </li>
  <li>
   <strong>
    3&ndash;5 years of administrative or operations support experience
   </strong>
   , preferably in a corporate environment.
  </li>
  <li>
   Experience supporting senior management or operational teams is preferred.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Key Skills:
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Strong
   <strong>
    Microsoft Excel and reporting skills
   </strong>
  </li>
  <li>
   Excellent
   <strong>
    organizational and coordination abilities
   </strong>
  </li>
  <li>
   Professional
   <strong>
    written and verbal communication
   </strong>
  </li>
  <li>
   Ability to manage
   <strong>
    multiple tasks and deadlines
   </strong>
  </li>
  <li>
   Experience with
   <strong>
    ERP or CAFM systems
   </strong>
   is an advantage
  </li>
 </ul>
 <p>
 </p>
</div>


Administrator- Operations / Executive Coordinator

First Gulf Company

<div>
 <p>
  We are looking for a detail-oriented and organized
  <strong>
   HR Operations Coordinator
  </strong>
  to support the day-to-day HR activities and ensure smooth and efficient HR operations. This role plays a key part in maintaining accurate records, supporting employee lifecycle processes, and ensuring compliance with company policies and local regulations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Support daily HR operations and administrative tasks
  </li>
  <li>
   Maintain and update employee records and HR systems
  </li>
  <li>
   Assist in onboarding and offboarding processes
  </li>
  <li>
   Coordinate with Government Relations for employee documentation (iqama, visas, etc.)
  </li>
  <li>
   Prepare HR letters, contracts, and official documents
  </li>
  <li>
   Track attendance, leave, and employee data
  </li>
  <li>
   Ensure compliance with company policies and labor laws
  </li>
  <li>
   Support payroll inputs and coordination with finance
  </li>
  <li>
   Handle employee inquiries and provide HR support when needed
  </li>
  <li>
   Maintain confidentiality of employee information
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field
  </li>
  <li>
   2&ndash;4 years of experience in HR operations or administration
  </li>
  <li>
   Good understanding of HR processes and labor regulations
  </li>
  <li>
   Strong organizational and administrative skills
  </li>
  <li>
   Ability to handle multiple tasks and meet deadlines
  </li>
  <li>
   Proficiency in MS Office and HR systems
  </li>
  <li>
   <strong>
    Fluency in English and Arabic
   </strong>
  </li>
 </ul>
 <p>
 </p>
</div>


Human Resources Operations Coordinator

Explore 118+ Administrative coordinator in Riyadh this April. Find roles across top companies and apply now to boost your career.

118 administrative coordinator jobs In Riyadh

Administrative Assistant

Department Coordinator

Office Operations Coordinator

Administrator

Administrator

Administrator- Operations / Executive Coordinator

Human Resources Operations Coordinator