administrative assistant

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administrative coordinator

IIQAF

<div><p><b>Company:</b> IIQAF Group<br>
<b>Location:</b> Riyadh, Saudi Arabia<br>
<b>Industry:</b> Hospital / Health Care<br>
<b>Salary:</b> SAR 6,500 &ndash; SAR 7,000 per month<br>
<b>Job Type:</b> Full-Time</p>
<h2 class="jobSectionHeader"><b>Job Overview</b></h2>
<p>IIQAF Group is seeking a highly organized and proactive <b>Administrative Assistant in Riyadh</b> to support our healthcare and hospital operations. The ideal candidate will have experience in <b>office administration, scheduling, document management, data entry, and administrative coordination</b>.</p>
<p>This position is suitable for candidates searching for <b>Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA</b>.</p>
<h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2>
<ul><li>Provide daily <b>administrative and office support</b> to healthcare management</li><li>
Manage schedules, appointments, and meeting coordination</li><li>
Maintain accurate <b>records, reports, and documentation</b></li><li>
Handle phone calls, emails, and internal communications</li><li>
Assist with <b>data entry and database management</b></li><li>
Prepare reports, presentations, and administrative documents</li><li>
Coordinate with hospital departments and staff</li><li>
Maintain office supplies and administrative systems</li><li>
Ensure compliance with company policies and healthcare regulations</li></ul>
<h2 class="jobSectionHeader"><b>Requirements</b></h2>
<ul><li>Bachelor&rsquo;s degree or diploma in <b>Business Administration, Healthcare Administration, or related field</b></li><li>
Experience in hospital or healthcare environment preferred</li><li>
Proficiency in <b>Microsoft Office (Word, Excel, Outlook)</b></li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
Immediate availability preferred</li></ul></div>

Administrative Assistant

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 <strong>
  Office Operations Coordinator
 </strong>
 position is a unique career opportunity that could be your next step towards an exciting future.
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 <br/>
 <strong>
  How you'll make an impact:
  <br/>
  <br/>
 </strong>
 Provide administrative support to assigned department, individual, and/or area.
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 <ul>
  <li>
   Plan and execute meetings and events with some supervision.
  </li>
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   Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
  </li>
  <li>
   HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
  </li>
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   Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
  </li>
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   Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
  </li>
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   Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
  </li>
  <li>
   Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
  </li>
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   Assistance to the company employees with respect to various administrative tasks including:
  </li>
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   Travel arrangements i.e. flight, car rental, accommodation bookings
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   Processing and preparation of travel expenses
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   Tailoring/finalizing business presentations
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   Prepare meeting minutes
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   Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
  </li>
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   Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
  </li>
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   Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
  </li>
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   Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
  </li>
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   Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What you'll need:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s in business administration or any other related fields.
  </li>
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   6 years of experience in similar role including executive experience.
  </li>
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   Strong command of English, both written and verbal.
  </li>
  <li>
   Solid communication and interpersonal skills.
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  </li>
  <li>
   Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
  </li>
  <li>
   Previous experience in event coordination and booking management is preferred.
  </li>
  <li>
   Quick learner with the ability to adapt to new absorb information within new fields.
  </li>
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   Background in science or healthcare-related fields is a plus.
  </li>
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   Completes tasks in resourceful and effective ways.
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   Ability to manage internal and external confidential information with utmost discretion.
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   Works autonomously within established procedures and practices.
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   Ability to work in a fast paced, dynamic work environment.
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   Strict attention to detail.
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   Ability to interact professionally with all organizational levels.
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   Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
  </li>
  <li>
   Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
  </li>
  <li>
   Works well under pressure.
  </li>
 </ul>
</div>


Office Operations Coordinator

TÜV SÜD

<p></p><div><div><div><div><div><div>Admin Office Coordinator - BLS - Riyadh - KSA<br>
</div></div></div></div><div></div><div><div><div><div><div><p><br>
1. Ensure the branch office is well-maintained and operational, coordinating with vendors for repairs, services, and general maintenance.
<br>
2. Support Branch manager to identify new offices, shifting, renewal of tenancy contracts, etc
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3. Manage office supplies and ensure stock availability.
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4. Oversee utilities and services, including telecoms, internet, and other office-related facilities.
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5. Ensure compliance with health, safety, and security standards within the branch.
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6. Manage annual maintenance contracts (AMC) for firefighting equipment, control panels, pest control, housekeeping, and other essential systems.
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7. Support legal license renewals by coordinating with GRO, relevant authorities and ensuring timely submissions.
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8. Coordinate onboarding activities for new employees, including arrangements for laptops, workstations, hotel bookings, air tickets, business cards, petrol cards, SIM cards, parking cards, etc.
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9. Support People team for employee engagement activities, including service awards and events.
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10. Coordinate with various stakeholders such as IT, QHSE, and Procurement to support employee requirements.
</p><p>11. Manage administrative aspects of branch operations, including scheduling meetings, preparing reports, and tracking branch KPIs.
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12. Provide support for logistics, including coordination of shipments, vendor management, and documentation.
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13. Act as a key point of contact for escalations and resolve operational bottlenecks efficiently. Employee Support Services:
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14. Facilitate employee-related arrangements such as travel, accommodation, and transport for official purposes.
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15. Ensure timely issuance and renewal of employee access cards, parking cards, and other amenities.
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16. Address day-to-day employee inquiries and ensure their needs are met within company guidelines.
</p><p><b>Education and Experience:
</b></p><p>Any bachelor&rsquo;s degree
</p><p>Minimum 2-3 years of experience in branch administration or similar role.
</p><p>Proficiency in MS Office Suite (Excel, Word, PowerPoint).
</p></div></div></div></div></div><div></div><div><div><div><div>Work Area: Corporate Functions &amp; Business Support
</div></div></div></div><div><div><div><div>Country/Region: Saudi Arabia
</div></div></div></div><div><div><div><div>Job Location: Ar-Riyāḍ
</div></div></div></div><div><div><div><div>Working Model: Home-Office
</div></div></div></div><div><div><div><div>Employment Type: Full time / regular
</div></div></div></div><div><div><div><div>Company: Saudi Arabia RHQ
</div></div></div></div><div><div><div><div>Org Unit Code: AM
</div></div></div></div><div><div><div><div>Requisition ID: 3359
</div></div></div></div><div><div><div><div>Duration in months (if limited contract): open</div></div></div></div></div></div><div></div>

Admin Office Coordinator - BLS - Riyadh - KSA

Decima International

<div><div><p>Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International's founders established a simple yet powerful formula:</p>
<p>
Approach each client engagement as a <b>partnership</b>, create an environment that attracts the <b>most talented professionals</b> and allows them to flourish, and regulate <b>growth</b> to maintain <b>excellence</b> in our service standards.</p></div><p><b>
Decima International</b> is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International's founders established a simple yet powerful formula:</p>
<p>
Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards.</p>
<p>
If you are interested in a long and rewarding career, then Decima is where you belong. At Decima, you will be able to explore incredible growth and professional development opportunities.</p>
<p>
We are looking for a motivated and skilled <b>Business Development &amp; Administration Coordinator</b> to support the Head of Strategy &amp; Business Development. We seek dedicated individuals who are proactive, commercially aware, and able to effectively multitask in a fast-paced consultancy environment. Our goal is to support your growth and help you pursue what inspires you, so we can create a significant impact together. This role requires strong interpersonal, communication, organizational, and follow-through skills, as well as the ability to work independently with discretion. The ideal candidate must be able to manage multiple deadlines simultaneously and coordinate efforts across business development, executive support, and commercial functions.</p>
<p>
You will provide a wide variety of business development and administrative support services. You will be accountable for maintaining and tracking the business development pipeline, coordinating proposals and submissions, preparing reports and presentations, and supporting executive scheduling and documentation. You will also assist with client tracking, commercial coordination, and internal strategy reporting. Your strong organizational skills and ability to communicate with staff at all levels, both orally and in writing, will help us meet our strategic growth objectives.</p><br>
<p></p>
<p><b>
RESPONSIBILITIES</b></p>
<ul>
<li>Maintain and update the business development pipeline tracker, ensuring accurate tracking of leads, proposals, RFP deadlines, and follow-ups</li>
<li>Assist in preparing capability statements, tailored company profiles, proposals, expressions of interest (EOIs), and client presentations</li>
<li>Coordinate with technical teams to gather required input and documentation for submissions</li>
<li>Conduct basic market and competitor research to support strategic initiatives</li>
<li>Prepare meeting briefs prior to client and internal strategy meetings</li>
<li>Manage the calendar, meetings, and travel arrangements for the Head of Strategy &amp; Business Development</li>
<li>Prepare meeting minutes and maintain follow-up action trackers</li>
<li>Organize and maintain digital files, documentation systems, and the client contact database (CRM)</li>
<li>Draft professional correspondence, emails, and internal communications</li>
<li>Support contract documentation, filing, and basic commercial coordination</li>
<li>Prepare weekly pipeline and activity reports, including tracking proposal submissions and win/loss data</li>
<li>Assist in preparing internal strategy presentations and executive reports</li>
<li>Support invoice tracking and reporting related to business development activities</li>
<li>Oversee assigned work from start to completion, ensuring timely and effective delivery of all tasks</li></ul><br>
<p></p>
<p><b>
QUALIFICATIONS</b></p>
<p><b>
Required Qualifications</b></p>
<ul>
<li>Bachelor's degree or equivalent from a reputable university</li>
<li>2&ndash;5 years of experience in administration, business support, or business development coordination</li>
<li>Fluency in written and spoken English (Arabic is an advantage)</li>
<li>Advanced computer skills in MS Office Suite: Word, Excel, Outlook, PowerPoint, and Teams</li>
<li>Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, problem assessment and problem-solving, attention to detail, and teamwork</li>
<li>Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and suppliers</li>
<li>Experience in developing various types of reports, targeting different audiences</li>
<li>Experience in client-facing positions and preparing client-facing documents</li>
<li>Strong organizational skills with the ability to manage multiple deadlines simultaneously</li>
</ul>
<p><b>Preferred Qualifications</b></p>
<ul>
<li>Experience within a consultancy, engineering, real estate, or facilities management organization is highly preferred</li>
<li>Experience supporting senior executives or strategy leaders</li>
<li>Experience maintaining CRM systems and business development tracking tools</li></ul><br>
<p></p>
<p><b>
POSITION DETAILS</b></p>
<ul>
<li><b>Position:</b> Business Development &amp; Administration Coordinator</li>
<li><b>Primary Location:</b>Riyadh, Saudi Arabia</li>
<li><b>Position Classification:</b>Salary-based full-time hours</li></ul><br>
<p></p>
<p><b>
PRODUCTIVITY TOOLS</b></p>
<ul>
<li>Microsoft Office</li>
<li>Microsoft 365</li></ul><br>
<p></p>
<p>
Decima International is an Equal Opportunity Employer who is committed to the safety and wellbeing of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.</p>
<p>
At Decima International, we offer a competitive salary package, including paid time off and performance-based bonuses. We also provide excellent medical, vision and dental insurance for our employees.</p><div><p>
Decima International is an Equal Opportunity Employer who is committed to the safety and wellbeing of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.</p>
<p>
At Decima International, we offer a competitive salary package, including paid time off and performance-based bonuses. We also provide excellent medical, vision and dental insurance for our employees.</p></div></div>

Business Development & Administration Coordinator

Dkhoon Emirates

<div>
 <p>
  <strong>
   Job Title: Administrative Assistant
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <span>
   Location: Riyadh, Saudi Arabia
  </span>
 </p>
 <p>
  <span>
   Employment Type: Full-time
  </span>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Summary:
  </strong>
 </p>
 <p>
  <span>
   We are looking for a reliable and organized Administrative Assistant to support daily office operations in Riyadh. The ideal candidate must be fluent in both English and Arabic (written and spoken).
  </span>
 </p>
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 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
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  <br/>
 </p>
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  <li>
   <span>
    Handle incoming calls and emails in English and Arabic
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    Prepare reports, documents, and correspondence
   </span>
  </li>
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  <li>
   <span>
    Maintain filing systems and records
   </span>
  </li>
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  <li>
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    Coordinate meetings and schedules
   </span>
  </li>
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  <li>
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    Provide general administrative support to management
   </span>
  </li>
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 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <br/>
  <li>
   <span>
    Fluency in English and Arabic (mandatory)
   </span>
  </li>
  <br/>
  <li>
   <span>
    Strong communication and organizational skills
   </span>
  </li>
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  <li>
   <span>
    Proficiency in Microsoft Office (Word, Excel, Outlook)
   </span>
  </li>
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  <li>
   <span>
    Previous administrative experience is preferred
   </span>
  </li>
 </ul>
</div>


Salco Industrial LLC

<p><b>Hiring: Administrative Assistant (Based in Riyadh, Saudi Arabia)</b></p><p>We&rsquo;re looking for a reliable and detail-oriented <b>Administrative Assistant</b> to support our daily operations.</p><p>Preferred: <b>Lady applicants </b></p><p><b>Key Responsibilities:</b></p><ul><li>Manage emails and calendars</li><li>Prepare reports and documents</li><li>Data entry and record keeping</li><li>Coordinate meetings and follow-ups</li><li>General admin support</li></ul><p><b>Requirements:</b></p><ul><li>Proven admin experience</li><li>Strong English communication skills</li><li>Proficient in Microsoft Office</li><li>Highly organized and dependable</li></ul><p>Job Type: Full-time</p>

IHG Hotels & Resorts

<div></div><div><div><div><div><div><div><div><p>We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for providing high-level administrative support to ensure efficient operation of the office. This role involves a blend of administrative tasks, project coordination, and general office management to assist leadership and various departments in meeting organizational goals.</p><p><br>
</p><p><b>Key Responsibilities:</b></p><ul><li><div><div>
Office Management: Organize and maintain office files, documents, and records; handle correspondence and ensure confidentiality of sensitive information.</div></div></li><li><div><div>
Scheduling and Calendar Management: Coordinate and schedule meetings, appointments, and travel arrangements; manage leadership calendars and resolve scheduling conflicts as needed.</div></div></li><li><div><div>
Communication and Correspondence: Serve as a point of contact for internal and external communication, including answering phone calls, emails, and relaying messages promptly and professionally.</div></div></li><li><div><div>
Document Preparation: Prepare reports, presentations, and other documents as needed; format and proofread content to ensure accuracy and professionalism.</div></div></li><li><div><div>
Event Coordination: Organize and assist in planning office events, meetings, and conferences, ensuring all necessary arrangements are made.</div></div></li><li><div><div>
Project Support: Assist with ongoing projects by tracking progress, updating documents, and communicating with team members to ensure timelines are met.</div></div></li><li><div><div>
Expense Tracking and Budget Assistance: Manage invoices, process expenses, and support budget tracking for departmental needs.</div></div></li><li><div><div>
Data Entry and Record Keeping: Maintain accurate and updated information in databases, spreadsheets, and office management software.</div></div></li><li><div><div>
Supply Management: Monitor and order office supplies, manage inventory, and handle vendor relationships.</div><div><br>
</div></div></li></ul><p><b>Qualifications:</b></p><ul><li><div><div>
Education: High school diploma required; associate&rsquo;s or bachelor&rsquo;s degree preferred.</div></div></li><li><div><div>
Experience: 1-3 years of administrative or office support experience preferred.</div></div></li></ul><p><b>
Skills:</b></p><ul><li><div><div>
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.</div></div></li><li><div><div>
Strong written and verbal communication skills.</div></div></li><li><div><div>
Excellent organizational and multitasking abilities.</div></div></li><li><div><div>
Attention to detail and high level of accuracy.</div></div></li><li><div><div>
Ability to work independently and collaboratively in a fast-paced environment.</div><div><br>
</div></div></li></ul><div>What you can expect from us:</div><div><br>
</div><div>We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life &ndash; including a full uniform, impressive room discounts and some of the best training in the business.<br>
</div><div></div><br>
<div>Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels &amp; Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.<br>
</div><div></div><br>
<div>IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well &ndash; both inside and outside of work &ndash; and through our myWellbeing</div></div></div></div></div></div></div><p><br>
</p><p>Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</p></div>

Executive Secretary

Explore 128+ Administrative coordinator in Riyadh this March. Find roles across top companies and apply now to boost your career.

128 administrative coordinator jobs In Riyadh

Administrative Assistant

Office Operations Coordinator

Admin Office Coordinator - BLS - Riyadh - KSA

Business Development & Administration Coordinator

Administrative Assistant

Administrative Assistant

Executive Secretary