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administrative affairs specialist Jobs in Riyadh

administrative affairs specialist

administrative coordinator

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 
 Office Operations Coordinator
 
 position is a unique career opportunity that could be your next step towards an exciting future.
 
 
 
 How you'll make an impact:
 
 
 
 Provide administrative support to assigned department, individual, and/or area.
 
 
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 Plan and execute meetings and events with some supervision.
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 Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
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 HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
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 Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
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 Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
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 Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
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 Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
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 Assistance to the company employees with respect to various administrative tasks including:
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 Travel arrangements i.e. flight, car rental, accommodation bookings
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 Processing and preparation of travel expenses
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 Tailoring/finalizing business presentations
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 Prepare meeting minutes
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 Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
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 Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
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 Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
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 Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
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 Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
 
 
 </li>
 </ul>
 
 What you'll need:
 
 
 
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 Bachelor&rsquo;s in business administration or any other related fields.
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 6 years of experience in similar role including executive experience.
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 Strong command of English, both written and verbal.
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 Solid communication and interpersonal skills.
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 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
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 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
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 Previous experience in event coordination and booking management is preferred.
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 Quick learner with the ability to adapt to new absorb information within new fields.
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 Background in science or healthcare-related fields is a plus.
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 Completes tasks in resourceful and effective ways.
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 Ability to manage internal and external confidential information with utmost discretion.
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 Works autonomously within established procedures and practices.
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 Ability to work in a fast paced, dynamic work environment.
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 Strict attention to detail.
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 Ability to interact professionally with all organizational levels.
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 Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
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 Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
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 Works well under pressure.
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 </ul>
</div>

Office Operations Coordinator

Euro Group Engineering Consultancy

Position OverviewEuro Group Engineering Consultancy in Riyadh is seeking a professional, detail‑oriented Administrative Assistant / Secretary to support our team working on the operation and maintenance of municipal assets in Riyadh for the Riyadh Amanah. The ideal candidate will have strong administrative capabilities and solid experience handling municipal procedures, documentation, and coordination with local government authorities.Key ResponsibilitiesCorrespondence &amp; Documentation<ul><li>Prepare, format, and edit official letters, memos, and reports in Arabic and English, especially correspondence with Riyadh Amanah and municipal departments related to O&amp;M contracts.</li><li>Create and update PowerPoint presentations for project progress meetings, Amanah reviews, and internal briefings.</li><li>Organize, maintain, and update physical and electronic archiving systems for all O&amp;M project documents: contracts, work orders, permits, completion reports, approvals, inspections, and correspondence.</li><li>Maintain logs and registers for all correspondence, submittals, and O&amp;M documentation.</li></ul>Follow‑Up &amp; Coordination<ul><li>Track and follow up on submissions, approvals, renewals, and routine procedures related to municipal assets O&amp;M (facilities, infrastructure, public spaces, and related services).</li><li>Handle incoming and outgoing mail, emails, and calls with Amanah officials, contractors, and internal teams; ensure proper registration and distribution.</li><li>Coordinate appointments, meetings, and schedules with Riyadh Amanah representatives, municipal inspectors, and project staff.</li><li>Liaise with Riyadh Amanah and other relevant municipal entities to complete administrative procedures, obtain signatures/stamps, and follow up on project‑related matters.</li></ul>Confidentiality &amp; Support<ul><li>Ensure confidentiality and proper handling of company, project, and municipal documents.</li><li>Perform other administrative and secretarial duties to support the O&amp;M project as assigned.</li></ul>Requirements<ul><li>Experience: Minimum 5 years of administrative/secretarial experience with Saudi government entities, preferably municipalities or Amanah.</li><li>Experience in an engineering consultancy or in operation and maintenance / infrastructure / municipal services projects is a strong advantage.</li><li>Good knowledge of municipal procedures, documentation, and platforms used by Riyadh Amanah.</li><li>Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).</li><li>Excellent written and verbal communication skills in Arabic; good command of English preferred.</li><li>Strong organizational skills, accuracy, and attention to detail.</li><li>Ability to handle multiple tasks, work under pressure, and meet deadlines.</li><li>Professional appearance, strong sense of responsibility, and high level of discretion.</li></ul>Job Type: Contract Contract length: 36 months

Administrative Assistant / Secretary

CATRION

<div>
 
 
 Job Summery
 
 
 
 To perform a variety of administrative and clerical tasks. Duties of the administrative assistant include but not limited to providing support to managers and employees, assisting in daily office needs, and managing company&rsquo;s general administrative activities.
 
 
 
 
 
 
 Job Description
 
 
 
 &bull; Manages and implements CATRION systems to ensure that processes are followed.
 
 
 &bull; Maintains adequate staffing levels and rosters in accordance with the labour budget.
 
 
 &bull; Complete paperwork in timely and efficient manner.
 
 
 &bull; Prepare and gather information for company and client presentations.
 
 
 &bull; Develop and maintain recordkeeping systems and procedures.
 
 
 &bull; Raise recruitment requests for replacement staff when staff resigns, being terminated, and not return from leave.
 
 
 &bull; Liaise with executive administrative to handle requests and queries from senior managers.
 
 
 &bull; Inform team leaders in advance of staff movements, ensuring master file is updated and appropriate cost centre is assigned, ensuring staff movement to camp is minimal.
 
 
 &bull; Assist in the preparation of regularly scheduled reports.
 
 
 &bull; Act as the point of contact for internal and external clients.
 
 
 &bull; Update and maintain office policies and procedures as instructed.
 
 
 &bull; Prepare clearance paper for employee. Collect present time sheet of employee from site. Prepare current time sheet base on office format and take approval from RM/OM. Attach previous time sheet.
 
 
 &bull; Coordinate with various trainers to provide training schedule when available.
 
 
 &bull; Ensure all employees are aware of the training schedule and has all the necessary documents.
 
 
 &bull; Prepare training materials and visual aids for FF, CPR &amp; FA trainer.
 
 
 &bull; Look for alternative replacement for employees going for vacation or exit. Prepare feasible replacement and/or swap for employees on emergency cases.
 
 
 &bull; Receiving of evaluation and annual appraisal from site.
 
 
 &bull; Manage staff under control effective and as directed by your superiors.
 
 
 &bull; Keep staff board up to date and personnel records up to date.
 
 
 &bull; Manage RO Petty cash and safe keeping as per company policy.
 
 
 &bull; Ensure that each staff member is issued with a JD, signed and a copy is placed on his personal file.
 
 
 &bull; Any other task being given by his superior for action.
 
 
 
 Skills
 
 
 
 &bull; Flexible schedule.
 
 
 &bull; Good oral and written communication skills, with the ability to solve problems.
 
 
 &bull; Good organization skills, able to work as part of a team as well as on own abilities.
 
 
 &bull; Fluency in written and spoken English.
 
 
 &bull; The proven ability to prioritize incoming works and the ability to manage on-site works to the highest standard possible.
 
 
 &bull; Basic understanding of Health and Safety and ability to apply principles.
 
 
 &bull; Ability to read, understands, follow, and enforce safety procedures.
 
 
 &bull; Ability to process computer data and to format and generate reports.
 
 
 
 Qualifications
 
 
 
 
 Education Certificate
 
 
 
 Diploma Degree
 
 
 
 Qualifications
 
 
 
 Public Administration
 
 
 
 General Years of Experience
 
 
 
 4- 5 Years
 
 
 
 Special Years of Experience
 
 
 
 3 - 4 Years
 
</div>

Admin Assistant

Salco Industrial LLC

Hiring: Administrative Assistant (Based in Riyadh, Saudi Arabia)We&rsquo;re looking for a reliable and detail-oriented Administrative Assistant to support our daily operations.Preferred: Lady applicants Key Responsibilities:<ul><li>Manage emails and calendars</li><li>Prepare reports and documents</li><li>Data entry and record keeping</li><li>Coordinate meetings and follow-ups</li><li>General admin support</li></ul>Requirements:<ul><li>Proven admin experience</li><li>Strong English communication skills</li><li>Proficient in Microsoft Office</li><li>Highly organized and dependable</li></ul>Job Type: Full-time

Administrative Assistant

Confidential

<div>
 
 
 Role Summary
 
 
 
 Provides administrative and clerical support to the HSE department. Focuses on maintaining documentation, tracking records, and supporting day-to-day HSE activities.
 
 
 
 
 
 
 Key Responsibilities
 
 
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 Maintain HSE files, logs, and documentation.
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 Track training attendance and certification expiry dates.
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 Assist in preparing reports and presentations.
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 Record incidents and maintain safety logs.
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 Coordinate meetings and prepare minutes.
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 Support audits by organizing required documents.
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 Monitor PPE inventory records (basic tracking).
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 Follow up on routine administrative tasks assigned by HSE Manager.
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 Profile
 
 
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 0&ndash;3 years of experience.
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 Basic knowledge of HSE standards.
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 Strong administrative and documentation skills.
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 Works under supervision with limited independent responsibility.
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 REF: PL
 
 
</div>

HSE Admin Coordinator

AtkinsRéalis

<div><h2 class="jobSectionHeader">Overview</h2>
The Coordination Manager will be responsible for managing communication, workflows, and collaboration among project teams, contractors, and stakeholders. This role ensures smooth execution, timely delivery, and alignment of all activities with project goals, safety standards, and quality requirements.<h2 class="jobSectionHeader">
Your role</h2><ul><li>
Coordinate between engineers, architects, contractors, and project managers to ensure seamless execution.</li><li>
Monitor project schedules, progress, and deliverables to avoid delays.</li><li>
Facilitate communication among stakeholders and resolve conflicts or issues.</li><li>
Ensure compliance with project specifications, safety standards, and quality requirements.</li><li>
Organize and lead coordination meetings, documenting decisions and action items.</li><li>
Track resource allocation and ensure efficient use of manpower and materials.</li><li>
Review and validate project documentation, drawings, and reports.</li><li>
Identify risks and propose corrective measures to maintain project timelines.</li><li>
Support site teams with technical and administrative coordination.</li><li>
Prepare regular progress reports for senior management and clients.</li></ul><h2 class="jobSectionHeader">
About you</h2><ul><li>
Bachelor's/Master's degree in Civil Engineering, Construction Management, or related field.</li><li>
Proven experience in coordination roles within road and infrastructure projects.</li><li>
Strong knowledge of construction processes, standards, and project workflows.</li><li>
Excellent communication and interpersonal skills for stakeholder management.</li><li>
Proficiency in project management software and MS Office tools.</li><li>
Strong organizational and multitasking abilities.</li><li>
Problem-solving and conflict resolution skills.</li><li>
Attention to detail and commitment to safety and quality.</li><li>
Ability to manage multiple teams and ensure timely project delivery.</li></ul><h2 class="jobSectionHeader">
Rewards &amp; benefits</h2>
Explore the rewards and benefits that help you thrive &ndash; at every stage of your life and your career.
This includes:<ul><li>
Tax-free salary.</li><li>
Life insurance coverage.</li><li>
Medical insurance.</li><li>
Annual leave balance.</li><li>
Company gratuity scheme.</li><li>
Discretionary bonus program.</li><li>
Annual flight contribution.</li><li>
Transportation &amp; housing allowances.</li><li>
Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.</li></ul>
Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.<h2 class="jobSectionHeader">
About AtkinsR&eacute;alis</h2>
We're AtkinsR&eacute;alis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.</div>

Coordination Manager

Visa

<div>Company Description 
Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid.
At Visa, you'll have the opportunity to create impact at scale &mdash; tackling meaningful challenges, growing your skills and seeing your contributions impact lives around the world. Join Visa and do work that matters &mdash; to you, to your community, and to the world.
Progress starts with you. 
Job Description 
Executive Administrator<ul><li>Ensure a good flow of communication and excellent secretarial support is provided for the Function Heads (FHs).</li><li>Work closely with, keep and update list of common stakeholders for close communication: all Executive Assistants, FHs, etc. across CEMEA.</li><li>Provide assistance to the FHs with private and confidential arrangements.</li><li>Organize agendas, briefing papers and any preparatory paperwork.</li><li>Sort, prioritize and where possible delegate and distribute incoming mail.</li><li>Handle expense claims.</li><li>Prepare correspondence, documents and presentation materials - adjusting grammar and spelling as appropriate. Drafting of correspondence where possible and ensuring response is sent in a timely manner.</li><li>Organisation of the daily schedule of the FHs to ensure the most effective use of time. Ensure all internal and external meeting requirements are met. Forward planning of itineraries and travel schedules to make certain timings and trips are feasible.</li><li>Ensure the smooth running of the FHs office in their absence. Keep in close communication with the FHs when they are travelling and despatch of any urgent mail that needs attention.</li><li>Ensure all administrative tasks meet all compliance standards.</li><li>Provide documents and files for meetings.</li><li>Coordinate regular meetings with direct reports, monthly management meetings and Quarterly Client Reviews and others as required.</li><li>Screen incoming calls, fielding calls if appropriate and assisting where possible.</li><li>Liaison with Executive Leadership and International staff on a daily basis and extensive liaison with other departments within Visa.</li></ul>
Travel &amp; Immigration<ul><li>Book and co-ordinate travel arrangements through Visa&rsquo;s approved travel agency within tight deadlines.</li><li>Compile itineraries and liaise with regional offices to ensure business trips run smoothly.</li><li>Reserve flights and hotels all per Visa T&amp;E policy and other compliance policies</li><li>Organising entry visas for travel and UAE immigration for FH and family &amp; dependants (when necessary).</li><li>Corporate Hospitality.</li><li>Organise agendas, bookings for business dinners, entertainment for corporate events, assist with menus, RSVPs and other correspondence.</li><li>Ensure appropriate approvals are in place for events, register event with Visa online, create SIRAs, set up vendors and POs complete due diligence in time for the event.</li><li>Organize and execute events related to corporate hospitality in the relevant markets.</li><li>Manage, forecast and update event planner reports.</li><li>Budgeting, costing and coordination with external event management companies.</li><li>Provide general coordination and support.</li><li>Ad hoc admin i.e. Updating contact lists &amp; org charts.</li><li>Ad hoc project/research.</li><li>Complete ad hoc project/research and presentation work and other relevant initiatives as requested.</li></ul>
Technical<ul><li>System savvy &ndash; Oracle, Concur etc.</li><li>Superb diary management &ndash; Outlook.</li><li>Strong PC skills and high proficiency with Microsoft Office Suite products (Excel, Outlook, Word, and PowerPoint)</li></ul>
This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager. 
Qualifications 
Preferred Qualifications<ul><li><ul><li>Minimum of 10 years&rsquo; experience in an office support role</li></ul></li><li>
3+ years&rsquo; experience supporting CXO leaders in a multi-national organisation</li><li>
Strong administration and analytical skills</li><li>
Experience working in a multinational organisation</li><li>
Experience of working for more than one Senior Leader at the same time</li><li>
Able to work independently and manage multiple tasks simultaneously in a changing environment with a high degree of accuracy</li><li>
Ability to recognize potential issues as they arise and escalate appropriately</li><li>
Excellent organisation skills, time management</li><li>
Excellent interpersonal skills, relationship skills, with the ability to communicate well with colleagues, senior management and other stakeholders</li><li>
Customer focused, both internal and external with the ability to build effective working relationships</li><li>
Multicultural sensitivity is essential including the ability to work effectively as part of a team</li><li>
Exceptional communication skills in person, over email, telephone etc.</li><li>
Innovative and creative thinker with a track record of delivery and proven ability to manage several projects concurrently and see them through from conception to conclusion</li><li>
Must be proactive and solution oriented, looking for ways to add value and assist the team</li><li>
Intuitive and not afraid to challenge</li><li>
Knowledge/experience of the CEMEA region would be an advantage</li><li>
Self-motivated and able to use own initiative</li><li>
Can-do attitude</li><li>
Creative problem solver</li><li>
Impeccable English and Arabic is a must</li></ul> 

Additional Information 
Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.</div>

Executive Assistant - KSA

Explore 79+ Administrative coordinator in Riyadh this February. Find roles across top companies and apply now to boost your career.