administrative coordinator

Albawani | البواني

<div>
 <p>
  Job Title: People &amp; Culture Coordinator
 </p>
 <p>
  Location: Riyadh
 </p>
 <p>
  Employment Type: Full-Time
 </p>
 <p>
  <br/>
 </p>
 <p>
  Job Overview
 </p>
 <p>
  We are seeking a highly organized and proactive People &amp; Culture Coordinator to support the daily operations of the People &amp; Culture Department. The role is responsible for coordinating recruitment activities, employee engagement, internal communications, and HR administrative processes while ensuring compliance with company policies and procedures.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Key Responsibilities
 </p>
 <p>
  Provide administrative and operational support to the People &amp; Culture function.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Coordinate recruitment activities, including screening, interview scheduling, and onboarding.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Maintain accurate employee records and ensure data integrity within HR systems.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Support internal communications, employee engagement initiatives, and corporate events.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Assist in training coordination and employee development programs.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Address employee inquiries and support employee relations matters.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Ensure compliance with internal HR policies and procedures.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Prepare reports and documentation related to People &amp; Culture operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Qualifications &amp; Requirements
 </p>
 <p>
  Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 </p>
 <p>
  <br/>
 </p>
 <p>
  1&ndash;3 years of experience in a People &amp; Culture, HR, or administrative role.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Strong organizational and time management skills.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Excellent communication skills in both Arabic and English.
 </p>
 <p>
  <br/>
 </p>
 <p>
  High level of confidentiality and professionalism.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Proficiency in MS Office and HR systems.
 </p>
 <p>
  <br/>
 </p>
 <p>
  What We Offer
 </p>
 <p>
  Professional and supportive work environment
 </p>
 <p>
  <br/>
 </p>
 <p>
  Learning and career development opportunities
 </p>
 <p>
  <br/>
 </p>
 <p>
  Competitive salary and benefits package
 </p>
 <p>
 </p>
</div>


People and Culture Coordinator

IIQAFGROUP

<div>
 <strong>
  Company:
 </strong>
 IIQAF Group
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 Riyadh, Saudi Arabia
 <br/>
 <br/>
 <strong>
  Industry:
 </strong>
 Hospital / Health Care
 <br/>
 <br/>
 <strong>
  Salary:
 </strong>
 SAR 6,500 &ndash; SAR 7,000 per month
 <br/>
 <br/>
 <strong>
  Job Type:
 </strong>
 Full-Time
 <br/>
 <br/>
 <strong>
  Job Overview
  <br/>
  <br/>
 </strong>
 IIQAF Group is seeking a highly organized and proactive
 <strong>
  Administrative Assistant in Riyadh
 </strong>
 to support our healthcare and hospital operations. The ideal candidate will have experience in
 <strong>
  office administration, scheduling, document management, data entry, and administrative coordination
 </strong>
 .
 <br/>
 <br/>
 This position is suitable for candidates searching for
 <strong>
  Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA
 </strong>
 .
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 <ul>
  <li>
   Provide daily administrative and office support to healthcare management
  </li>
  <li>
   Manage schedules, appointments, and meeting coordination
  </li>
  <li>
   Maintain accurate records, reports, and documentation
  </li>
  <li>
   Handle phone calls, emails, and internal communications
  </li>
  <li>
   Assist with data entry and database management
  </li>
  <li>
   Prepare reports, presentations, and administrative documents
  </li>
  <li>
   Coordinate with hospital departments and staff
  </li>
  <li>
   Maintain office supplies and administrative systems
  </li>
  <li>
   Ensure compliance with company policies and healthcare regulations
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree or diploma in Business Administration, Healthcare Administration, or related field
  </li>
  <li>
   Experience in hospital or healthcare environment preferred
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, Outlook)
  </li>
  <li>
   Strong organizational and multitasking skills
  </li>
  <li>
   Excellent communication and interpersonal abilities
  </li>
  <li>
   Ability to maintain confidentiality and handle sensitive information
  </li>
  <li>
   Immediate availability preferred
  </li>
 </ul>
</div>


Administrative Assistant

Naseej

<div></div><div><div><div><div><div><p>We usually respond within <b>a day</b>
</p></div></div></div></div><div></div><div><div><div><b>Company Description:</b></div><div>
Naseej is a leading technology company committed to harnessing the power of digital transformation in learning &amp; knowledge management by enabling our customers to provide rich experiences for their users and adapt to a dynamic technology landscape while reducing their technical burden enabling them to focus on achieving their strategic objectives. And for almost 36 years, Naseej with its branches all over the MENA region had made many contributions to be one of the market leaders in the fields of E-Learning, Edu-Tech &amp; Digital transformation. Naseej website: <b>https://www.naseej.com/</b></div><div><b>
Job Summary:</b></div><div>
The Coordinator &ndash; Medad Department is responsible for providing administrative and secretarial support to ensure the smooth day-to-day operations of the department. The role focuses on managing communications, coordinating schedules, organizing documentation, and supporting operational activities to enhance team efficiency and collaboration.</div><div><b>
Key Responsibilities:</b></div><ul><div><div>
Act as the first point of contact for the department, managing internal and external communications professionally.</div></div><div><div>
Coordinate calendars, meetings, appointments, and conference calls for the department team.</div></div><div><div>
Prepare meeting agendas, record detailed minutes, and distribute them to relevant stakeholders.</div></div><div><div>
Maintain organized departmental records, files, and documentation systems.</div></div><div><div>
Coordinate with cross-functional teams to support departmental initiatives and activities.</div></div><div><div>
Assist in monitoring departmental KPIs and prepare periodic progress and performance reports.</div></div><div><div>
Manage travel arrangements including booking flights, accommodations, and transportation when required.</div></div><div><div>
Draft, format, and proofread emails, letters, reports, and presentations.</div></div><div><div>
Handle incoming and outgoing correspondence while prioritizing tasks based on urgency.</div></div><div><div>
Support department budget tracking and expense documentation.</div></div></ul><div><b>
Requirements</b>:</div><ul><div><div>
Bachelor&rsquo;s degree in IT, Business Administration, Management, or a related field (preferred).</div></div><div><div>
Proven experience in an administrative, coordination, or secretarial role, preferably in a product or technology environment.</div></div><div><div>
Strong organizational and time-management skills with high attention to detail.</div></div><div><div>
Excellent communication skills in both Arabic and English (written and spoken).</div></div><div><div>
Proficiency in Microsoft Office Suite and common office productivity tools.</div></div><div><div>
Ability to manage confidential information with professionalism and discretion.</div></div><div><div>
Strong interpersonal skills and ability to work effectively with cross-functional teams.</div></div><div><div>
Flexible and adaptable to changing priorities and operational needs.</div></div></ul>
</div></div><div><div><div><div><b>Department</b></div>
<div>Medad management
</div><div><b>Locations</b></div>
<div>Riyadh
</div><div><b>Employment type</b></div>
<div>Full-time
</div></div></div></div><div></div><div><div><div><div><p><b>CONTACT
</b></p><div><b>Atheer Alnasser</b></div>
<div>Regional Talent Acquisition Specialist &ndash; Human Resources &amp; Admin Support
</div></div></div></div></div><p></p><div><div><div><div><div><div>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>About Naseej</b></h2>
<div><div>Bringing together the latest technological advancement and know-how to support organizations in their digital transformation journey, Naseej offers a comprehensive suite of platforms and services, to empower organizations and enable them to focus on achieving their strategic objectives, fostering innovation, and maximizing productivity in the digital era.</div>
</div></div><div><div><b>Founded in </b>1989
</div><div><b>Co-workers </b>500</div></div></div></div></div><p></p>

Department Coordinator

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 <strong>
  Office Operations Coordinator
 </strong>
 position is a unique career opportunity that could be your next step towards an exciting future.
 <br/>
 <br/>
 <strong>
  How you'll make an impact:
  <br/>
  <br/>
 </strong>
 Provide administrative support to assigned department, individual, and/or area.
 <br/>
 <br/>
 <ul>
  <li>
   Plan and execute meetings and events with some supervision.
  </li>
  <li>
   Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
  </li>
  <li>
   HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
  </li>
  <li>
   Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
  </li>
  <li>
   Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
  </li>
  <li>
   Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
  </li>
  <li>
   Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
  </li>
  <li>
   Assistance to the company employees with respect to various administrative tasks including:
  </li>
  <li>
   Travel arrangements i.e. flight, car rental, accommodation bookings
  </li>
  <li>
   Processing and preparation of travel expenses
  </li>
  <li>
   Tailoring/finalizing business presentations
  </li>
  <li>
   Prepare meeting minutes
  </li>
  <li>
   Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
  </li>
  <li>
   Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
  </li>
  <li>
   Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
  </li>
  <li>
   Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
  </li>
  <li>
   Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What you'll need:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s in business administration or any other related fields.
  </li>
  <li>
   6 years of experience in similar role including executive experience.
  </li>
  <li>
   Strong command of English, both written and verbal.
  </li>
  <li>
   Solid communication and interpersonal skills.
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  </li>
  <li>
   Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
  </li>
  <li>
   Previous experience in event coordination and booking management is preferred.
  </li>
  <li>
   Quick learner with the ability to adapt to new absorb information within new fields.
  </li>
  <li>
   Background in science or healthcare-related fields is a plus.
  </li>
  <li>
   Completes tasks in resourceful and effective ways.
  </li>
  <li>
   Ability to manage internal and external confidential information with utmost discretion.
  </li>
  <li>
   Works autonomously within established procedures and practices.
  </li>
  <li>
   Ability to work in a fast paced, dynamic work environment.
  </li>
  <li>
   Strict attention to detail.
  </li>
  <li>
   Ability to interact professionally with all organizational levels.
  </li>
  <li>
   Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
  </li>
  <li>
   Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
  </li>
  <li>
   Works well under pressure.
  </li>
 </ul>
</div>


Office Operations Coordinator

Caterpillar Inc.

<div>
 <strong>
  <strong>
   Career Area:
   <br/>
   <br/>
  </strong>
 </strong>
 Business Services
 <br/>
 <br/>
 <strong>
  <strong>
   Job Description:
   <br/>
   <br/>
  </strong>
 </strong>
 <strong>
  Your Work Shapes the World at Caterpillar Inc.
  <br/>
  <br/>
 </strong>
 When you join Caterpillar, you're joining a global team who cares not just about the work we do &ndash; but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here &ndash; we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
 <br/>
 <br/>
 <strong>
  Job Title:
 </strong>
 Operations, Administration and Executive Coordinator
 <br/>
 <br/>
 <strong>
  Monthly Base Salary:
 </strong>
 SAR 10,600 - SAR 12,800 (depending on experience)
 <br/>
 <br/>
 <strong>
  Benefits:
 </strong>
 Housing / Transportation allowance, 10% Bonus target, Medical insurance, Group Life insurance, 30 calendar days annual leave, end of service award
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 Riyadh (office presence 5 days per week)
 <br/>
 <br/>
 We are looking for an
 <strong>
  Operations, Administration and Executive Coordinator
 </strong>
 to join our
 <strong>
  Middle East and Eurasia Region Distribution
 </strong>
 team working within the
 <strong>
  Europe, Africa, Middle East and Eurasia (EAME) Distribution
 </strong>
 division.
 <br/>
 <br/>
 At Caterpillar, we&rsquo;re
 <strong>
  committed
 </strong>
 to our customers, who build a better, more sustainable world with our products, services and solutions. We understand and show the value of why they should choose us. We&rsquo;re exploring new ideas and opportunities &ndash;
 <strong>
  innovating
 </strong>
 to discover the breakthroughs necessary for tomorrow&rsquo;s growth. Through it all, we are one team &ndash; creating and delivering world-class products, services and solutions superior to the competition. Learn more about the Caterpillar Experience.
 <br/>
 <br/>
 <strong>
  About the Europe, Africa, Middle East and Eurasia Distribution Division
  <br/>
  <br/>
 </strong>
 This team manages Cat&reg; distribution across Europe, Africa, the Middle East, and Eurasia. The division provides clear guidance and support across all Cat&reg; dealers in the region to ensure their strong performance and their execution of the segment growth strategies. The division also delivers superior customer experiences, profitable services growth, and industry leadership.
 <br/>
 <br/>
 <strong>
  Role Definition:
 </strong>
 As an
 <strong>
  Operations, Administration and Executive Coordinator
 </strong>
 , you will play a crucial role in supporting high-level executives and ensuring smooth operations of the organization. Your responsibilities encompass a wide range of tasks, from administrative duties to strategic coordination.
 <br/>
 <br/>
 <strong>
  <strong>
   What You Will Do:
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   C-Suite Collaboration: Work closely with C-Suite executives, providing indispensable support. Understand their priorities, anticipate their needs, and proactively address challenges.
  </li>
  <li>
   Calendar Management: Organize and maintain complex calendars, balancing meetings, appointments, and travel arrangements. Prioritize conflicting demands effectively.
  </li>
  <li>
   Communication: Handle internal communications on behalf of the executives, ensuring timely responses and maintaining professionalism. Internal announcements, publications, stakeholder communications.
  </li>
  <li>
   Meeting Preparation: Prepare thoroughly for meetings, including researching topics, creating agendas, collating relevant materials, presentations, speeches, and support with all employee meetings.
  </li>
  <li>
   External Liaison: Interact with partners, stakeholders, and other staff members including supporting the purchasing team. Represent the executive&rsquo;s office professionally and build strong relationships.
  </li>
  <li>
   Large-Scale Events: Support the planning and execution of significant events, such as conferences, board meetings, networking sessions and team gatherings across the region (Dubai, Almaty, and Riyadh). Ensure seamless logistics and a positive experience for attendees.
  </li>
  <li>
   Travel Arrangements: Book travel and accommodation and provide assistance with every step of the executive&rsquo;s travel.
  </li>
  <li>
   Business Invitation Letters: Assist with reviewing issuing of business invitation letters to Caterpillar employees visiting the Saudi Office.
  </li>
  <li>
   Admin SharePoint Site: Managing the office Admin SharePoint Page to ensure up to date information related to office and events are shared to the relevant audience
  </li>
  <li>
   Supporting with onboarding : Facilitating Admin Induction. Maintaining IT &amp; other office supplies / inventory.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   What You Have (Basic Skills Required):
   <br/>
   <br/>
  </strong>
 </strong>
 <strong>
  Accuracy and Attention to Detail:
 </strong>
 Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
 <br/>
 <br/>
 <strong>
  <strong>
   Level Working Knowledge:
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Accurately gauges the impact and cost of errors, omissions, and oversights.
  </li>
  <li>
   Utilizes specific approaches and tools for checking and cross-checking outputs.
  </li>
  <li>
   Processes limited amounts of detailed information with good accuracy.
  </li>
  <li>
   Learns from mistakes and applies lessons learned.
  </li>
  <li>
   Develops and uses checklists to ensure that information goes out error-free.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Collaborating:
 </strong>
 Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
 <br/>
 <br/>
 <strong>
  <strong>
   Level Working Knowledge:
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Demonstrates experience participating in productive collaborative processes.
  </li>
  <li>
   Under guidance, initiates collaborative meetings.
  </li>
  <li>
   Assists in communicating shared goals with diverse groups and parties.
  </li>
  <li>
   Helps promote collaboration across generations, functions, regions, and levels.
  </li>
  <li>
   Helps solve business problems and meet business goals through collaborative processes.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Effective Communications:
 </strong>
 Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
 <br/>
 <br/>
 <strong>
  <strong>
   Level Working Knowledge:
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Delivers helpful feedback that focuses on behaviors without offending the recipient.
  </li>
  <li>
   Listens to feedback without defensiveness and uses it for own communication effectiveness.
  </li>
  <li>
   Makes oral presentations and writes reports needed for own work.
  </li>
  <li>
   Avoids technical jargon when inappropriate.
  </li>
  <li>
   Looks for and considers non-verbal cues from individuals and groups.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Flexibility and Adaptability:
 </strong>
 Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
 <br/>
 <br/>
 <strong>
  <strong>
   Level Working Knowledge:
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Adjusts to new or changing assignments, processes, and people.
  </li>
  <li>
   Demonstrates willingness to listen to other opinions.
  </li>
  <li>
   Provides examples of shifting from task to task.
  </li>
  <li>
   Identifies and considers alternative approaches to situations or problems.
  </li>
  <li>
   Accepts new or radical ideas with an open mind; avoids snap reactions.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Managing Multiple Priorities:
 </strong>
 Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
 <br/>
 <br/>
 <strong>
  <strong>
   Level Working Knowledge:
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Recognizes changing demands and priorities; validates changes with management.
  </li>
  <li>
   Obtains information about how current assignments contribute to organizational goals.
  </li>
  <li>
   Completes current work according to assigned priorities.
  </li>
  <li>
   Responds to day-to-day operational priorities while still making progress on project work.
  </li>
  <li>
   Performs at least 2-3 concurrent activities without reducing productivity.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Problem Solving
 </strong>
 : Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
 <br/>
 <br/>
 <strong>
  <strong>
   Level Basic Understanding:
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Explains the value of a disciplined approach to problem solving.
  </li>
  <li>
   Describes problem reporting and escalation practices.
  </li>
  <li>
   Utilizes accepted procedures for problem analysis and resolution.
  </li>
  <li>
   Identifies key aspects of problem-solving techniques used in own area.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office Administration:
 </strong>
 Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
 <br/>
 <br/>
 <strong>
  <strong>
   Level Working Knowledge:
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Arranges meetings, schedules rooms, equipment, refreshments, etc.
  </li>
  <li>
   Operates and maintains standard office equipment such as copiers, faxes, phones.
  </li>
  <li>
   Distributes internal and external correspondence to appropriate recipients.
  </li>
  <li>
   Coordinates travel arrangements and expense reimbursements.
  </li>
  <li>
   Orders, stocks and distributes office supplies.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Microsoft Office:
 </strong>
 Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.
 <br/>
 <br/>
 <strong>
  <strong>
   Level Working Knowledge:
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Uses basic features of two or more Office applications.
  </li>
  <li>
   Differentiates tradeoffs between using Word and PowerPoint for developing a presentation.
  </li>
  <li>
   Operates basic Microsoft desktop applications to achieve certain requirements.
  </li>
  <li>
   Converts Word tables to an Excel spreadsheets and vice-versa.
  </li>
  <li>
   Compares the key differences between current and prior releases of Office.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   What We Offer:
   <br/>
   <br/>
  </strong>
 </strong>
 From day one, you&rsquo;re set up to thrive at Caterpillar: helpful training, relatable mentors, global experience, competitive salary package, work-life balance, and the growth opportunities you expect with a Fortune 100 company.
 <br/>
 <br/>
 You power our success, and we are committed to empowering yours. After all, when your work can impact the entire world, it&rsquo;s important to do work that matters.
 <br/>
 <br/>
 <strong>
  <strong>
   About Caterpillar
   <br/>
   <br/>
  </strong>
 </strong>
 Caterpillar Inc. is the world&rsquo;s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For 100 years, we&rsquo;ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed. Caterpillar does business on every continent, principally operating through three primary segments &ndash; Construction Industries, Resource Industries and Energy &amp; Transportation &ndash; and providing financing and related services through our Financial Products segment.
 <br/>
 <br/>
 <br/>
 <br/>
 This position requires working onsite five days a week.
 <br/>
 <br/>
 Visa Sponsorship is not available for this position.
 <br/>
 <br/>
 <strong>
  <strong>
   Posting Dates:
   <br/>
   <br/>
  </strong>
 </strong>
 April 10, 2026 - April 23, 2026
 <br/>
 <br/>
 Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply
 <br/>
 <br/>
 Not ready to apply? Join our Talent Community.
</div>


Operations, Administration and Executive Coordinator

Caterpillar

<div><p><b>Career Area:</b></p>
Business Services<p></p><p><b>
Job Description:</b></p><p><b>
Your Work Shapes the World at Caterpillar Inc.
</b></p><p></p><p>When you join Caterpillar, you're joining a global team who cares not just about the work we do &ndash; but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here &ndash; we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.</p><p></p><p><b>
Job Title: </b>Operations, Administration and Executive Coordinator</p><p><b>
Monthly Base Salary:</b> SAR 10,600 - SAR 12,800 (depending on experience)</p><p><b>
Benefits:</b> Housing / Transportation allowance, 10% Bonus target, Medical insurance, Group Life insurance, 30 calendar days annual leave, end of service award</p><p><b>
Location:</b> Riyadh (office presence 5 days per week)</p><p></p><p>
We are looking for an <b>Operations, Administration and Executive Coordinator</b> to join our <b>Middle East and Eurasia Region Distribution </b>team working within the <b>Europe, Africa, Middle East and Eurasia (EAME) Distribution </b>division.</p><p></p><p>
At Caterpillar, we&rsquo;re <b>committed</b> to our customers, who build a better, more sustainable world with our products, services and solutions. We understand and show the value of why they should choose us. We&rsquo;re exploring new ideas and opportunities &ndash; <b>innovating</b> to discover the breakthroughs necessary for tomorrow&rsquo;s growth. Through it all, we are one team &ndash; creating and delivering world-class products, services and solutions superior to the competition. Learn more about the Caterpillar Experience.</p><p></p><p><b>
About the Europe, Africa, Middle East and Eurasia Distribution Division</b></p><p>
This team manages Cat&reg; distribution across Europe, Africa, the Middle East, and Eurasia. The division provides clear guidance and support across all Cat&reg; dealers in the region to ensure their strong performance and their execution of the segment growth strategies. The division also delivers superior customer experiences, profitable services growth, and industry leadership.
</p><p></p><p><b>Role Definition: </b>As an <b>Operations, Administration and Executive Coordinator</b>, you will play a crucial role in supporting high-level executives and ensuring smooth operations of the organization. Your responsibilities encompass a wide range of tasks, from administrative duties to strategic coordination.</p><p></p><p><b>
What You Will Do:
</b></p><ul><li><p><b>C-Suite Collaboration:</b> Work closely with C-Suite executives, providing indispensable support. Understand their priorities, anticipate their needs, and proactively address challenges.</p></li><li><p><b>
Calendar Management:</b> Organize and maintain complex calendars, balancing meetings, appointments, and travel arrangements. Prioritize conflicting demands effectively.</p></li><li><p><b>
Communication:</b> Handle internal communications on behalf of the executives, ensuring timely responses and maintaining professionalism. Internal announcements, publications, stakeholder communications.</p></li><li><p><b>
Meeting Preparation:</b> Prepare thoroughly for meetings, including researching topics, creating agendas, collating relevant materials, presentations, speeches, and support with all employee meetings.</p></li><li><p><b>
External Liaison:</b> Interact with partners, stakeholders, and other staff members including supporting the purchasing team. Represent the executive&rsquo;s office professionally and build strong relationships.</p></li><li><p><b>
Large-Scale Events:</b> Support the planning and execution of significant events, such as conferences, board meetings, networking sessions and team gatherings across the region (Dubai, Almaty, and Riyadh). Ensure seamless logistics and a positive experience for attendees.</p></li><li><p><b>
Travel Arrangements:</b> Book travel and accommodation and provide assistance with every step of the executive&rsquo;s travel.</p></li><li><p><b>
Business Invitation Letters:</b> Assist with reviewing issuing of business invitation letters to Caterpillar employees visiting the Saudi Office.</p></li><li><p><b>
Admin SharePoint Site:</b> Managing the office Admin SharePoint Page to ensure up to date information related to office and events are shared to the relevant audience</p></li><li><p><b>
Supporting with onboarding :</b> Facilitating Admin Induction. Maintaining IT &amp; other office supplies / inventory.</p></li></ul><p></p><p><b>
What You Have (Basic Skills Required):
</b></p><p></p><p><b>Accuracy and Attention to Detail: </b>Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.</p><p><b>
Level Working Knowledge:
</b></p><ul><li><p>Accurately gauges the impact and cost of errors, omissions, and oversights.</p></li><li><p>
Utilizes specific approaches and tools for checking and cross-checking outputs.</p></li><li><p>
Processes limited amounts of detailed information with good accuracy.</p></li><li><p>
Learns from mistakes and applies lessons learned.</p></li><li><p>
Develops and uses checklists to ensure that information goes out error-free.</p></li></ul><p></p><p><b>
Collaborating: </b>Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.</p><p><b>
Level Working Knowledge:
</b></p><ul><li><p>Demonstrates experience participating in productive collaborative processes.</p></li><li><p>
Under guidance, initiates collaborative meetings.</p></li><li><p>
Assists in communicating shared goals with diverse groups and parties.</p></li><li><p>
Helps promote collaboration across generations, functions, regions, and levels.</p></li><li><p>
Helps solve business problems and meet business goals through collaborative processes.</p></li></ul><p></p><p><b>
Effective Communications: </b>Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.</p><p><b>
Level Working Knowledge:
</b></p><ul><li><p>Delivers helpful feedback that focuses on behaviors without offending the recipient.</p></li><li><p>
Listens to feedback without defensiveness and uses it for own communication effectiveness.</p></li><li><p>
Makes oral presentations and writes reports needed for own work.</p></li><li><p>
Avoids technical jargon when inappropriate.</p></li><li><p>
Looks for and considers non-verbal cues from individuals and groups.</p></li></ul><p></p><p><b>
Flexibility and Adaptability: </b>Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.</p><p><b>
Level Working Knowledge:
</b></p><ul><li><p>Adjusts to new or changing assignments, processes, and people.</p></li><li><p>
Demonstrates willingness to listen to other opinions.</p></li><li><p>
Provides examples of shifting from task to task.</p></li><li><p>
Identifies and considers alternative approaches to situations or problems.</p></li><li><p>
Accepts new or radical ideas with an open mind; avoids snap reactions.</p></li></ul><p></p><p><b>
Managing Multiple Priorities: </b>Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.</p><p><b>
Level Working Knowledge:
</b></p><ul><li><p>Recognizes changing demands and priorities; validates changes with management.</p></li><li><p>
Obtains information about how current assignments contribute to organizational goals.</p></li><li><p>
Completes current work according to assigned priorities.</p></li><li><p>
Responds to day-to-day operational priorities while still making progress on project work.</p></li><li><p>
Performs at least 2-3 concurrent activities without reducing productivity.</p></li></ul><p></p><p><b>
Problem Solving</b>: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.</p><p><b>
Level Basic Understanding:
</b></p><ul><li><p>Explains the value of a disciplined approach to problem solving.</p></li><li><p>
Describes problem reporting and escalation practices.</p></li><li><p>
Utilizes accepted procedures for problem analysis and resolution.</p></li><li><p>
Identifies key aspects of problem-solving techniques used in own area.</p></li></ul><p></p><p><b>
Office Administration: </b>Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.</p><p><b>
Level Working Knowledge:
</b></p><ul><li><p>Arranges meetings, schedules rooms, equipment, refreshments, etc.</p></li><li><p>
Operates and maintains standard office equipment such as copiers, faxes, phones.</p></li><li><p>
Distributes internal and external correspondence to appropriate recipients.</p></li><li><p>
Coordinates travel arrangements and expense reimbursements.</p></li><li><p>
Orders, stocks and distributes office supplies.</p></li></ul><p></p><p><b>
Microsoft Office: </b>Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.</p><p><b>
Level Working Knowledge:
</b></p><ul><li><p>Uses basic features of two or more Office applications.</p></li><li><p>
Differentiates tradeoffs between using Word and PowerPoint for developing a presentation.</p></li><li><p>
Operates basic Microsoft desktop applications to achieve certain requirements.</p></li><li><p>
Converts Word tables to an Excel spreadsheets and vice-versa.</p></li><li><p>
Compares the key differences between current and prior releases of Office.</p></li></ul><p></p><p><b>
What we offer:</b></p><p>
From day one, you&rsquo;re set up to thrive at Caterpillar: helpful training, relatable mentors, global experience, competitive salary package, work-life balance, and the growth opportunities you expect with a Fortune 100 company.</p><p>
You power our success, and we are committed to empowering yours. After all, when your work can impact the entire world, it&rsquo;s important to do work that matters.</p><p></p><p><b>
About Caterpillar
</b></p><p>Caterpillar Inc. is the world&rsquo;s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For 100 years, we&rsquo;ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed. Caterpillar does business on every continent, principally operating through three primary segments &ndash; Construction Industries, Resource Industries and Energy &amp; Transportation &ndash; and providing financing and related services through our Financial Products segment.</p><p>
#LI</p><p></p>
This position requires working onsite five days a week.<p></p>
Visa Sponsorship is not available for this position.<p></p><p><b>
Posting Dates:</b></p>
April 10, 2026 - April 23, 2026<p></p><p>
Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply</p><p></p><p>
Not ready to apply? Join our Talent Community.</p></div><p></p>

Qiddiya Investment Company

<div><p>Qiddiya Investment Company is seeking a diligent and organized Administration Assistant to support our teams and contribute to the seamless operation of daily activities. In this role, you will be responsible for providing administrative support to various departments, ensuring effective communication and efficient management of office tasks.</p><p>
The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask in a dynamic work environment.</p>
Key Responsibilities<ul>
<li>Provide comprehensive administrative support including managing schedules, arranging meetings, and maintaining office records.</li>
<li>Assist with preparation and distribution of reports, correspondence, and presentation materials with accuracy and professionalism.</li>
<li>Handle incoming calls, emails, and other communications, directing them appropriately and responding when needed.</li>
<li>Maintain physical and electronic filing systems for easy retrieval of documents.</li>
<li>Coordinate logistics for departmental events, meetings, and travel arrangements as required.</li>
<li>Manage office supplies inventory and initiate purchase orders when necessary.</li>
<li>Support team members in completing special projects and administrative tasks to meet deadlines.</li>
<li>Ensure compliance with company policies and procedures in all administrative activities.</li><br>
</ul><br>
<br>
<b>Requirements</b><br>
<ul>
<li>Bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>1-3 years of experience in an administrative assistant or related role.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Strong organizational and multitasking skills with attention to detail.</li>
<li>Excellent communication skills, both written and verbal.</li>
<li>Ability to work collaboratively within a team and independently.</li>
<li>Professional demeanor and high level of confidentiality.</li></ul></div>

Administration Assistant - 012 - CDU9

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Administration Assistant - 012 - CDU9