contract administrator

executive assistant

administrative assistant

hr assistant

office manager

administrative coordinator

Confidential

<div>
 
 We are seeking a proactive, highly organized Administrative Coordinator to provide comprehensive administrative support to our Regional Managers. The ideal candidate is tech-savvy, highly competent with Word and Excel, comfortable learning and using any computer system, and excels at building relationships and working as part of a team. This role will coordinate administrative operations across regions and support fleet-related documentation and processes to ensure smooth, compliant, and efficient operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to regional managers, including calendar management, meeting coordination, travel arrangements, and expense reporting.
 </li>
 <li>
 Prepare, format, and proofread documents, presentations, and reports in Word, Excel, and PowerPoint.
 </li>
 <li>
 Manage data entry, spreadsheets, and reporting (fleet metrics, regional KPIs, maintenance logs, budgets, and inventory).
 </li>
 <li>
 Maintain accurate vehicle and driver records.
 </li>
 <li>
 Assist with procurement, purchase requisitions, purchase orders, invoices, and basic AP/AR tasks.
 </li>
 <li>
 Respond professionally to internal and external inquiries via phone, email, and in person; escalate issues appropriately.
 </li>
 <li>
 Maintain filing systems (electronic and paper), document control, and confidentiality of sensitive information.
 </li>
 <li>
 Support onboarding for regional/fleet staff (equipment, logins, documentation) and help coordinate training sessions.
 </li>
 <li>
 Assist with compliance and audit preparations by gathering documentation and maintaining records.
 </li>
 <li>
 Identify process improvement opportunities and help implement administrative best practices.
 </li>
 <li>
 Provide occasional support for ad hoc projects and cross-functional team tasks.
 </li>
 </ul>
 
 
 
 
 
 Minimum requirements of the role:
 
 
 <ul>
 <li>
 2+ years of administrative experience supporting managers or teams; experience with fleet or field operations is an advantage.
 </li>
 <li>
 Strong computer skills and demonstrated ability to learn and work any computer system, fast and accurate data entry.
 </li>
 <li>
 Advanced proficiency in Microsoft Word and Excel (formulas, pivot tables, VLOOKUP/XLOOKUP, charts).
 </li>
 <li>
 Proficient with Outlook (email/Callander), Teams and comfortable with Microsoft 365.
 </li>
 <li>
 Excellent interpersonal and communication skills.
 </li>
 <li>
 Strong attention to detail, time management and organizational skills, ability to priorities competing demands.
 </li>
 <li>
 Demonstrates the ability to work independently and collaborates in team environment.
 </li>
 <li>
 High level of discretion and ability to handle confidential information.
 </li>
 <li>
 Reliable, punctual and adaptable to changing business needs.
 </li>
 </ul>
 
 
</div>

Administrative Coordinator (Project Coordinator)

DESIGN CRAFT

<div>
 
 
 Company Description
 
 
 
 Design Craft Co. is an innovative Saudi wooden and furniture company. our operation is based in Riyadh, We manufacture and supply the best quality, best material and solutions of: Converting industry, Custom furniture, Furniture fixtures and equipment, Loose furniture, Restaurants and cafe&rsquo;s furniture, VIP furniture, Wooden doors, Wooden Kitchens, Wooden Cladding, Joiner Works and Housing projects furnishing.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role located in Riyadh, Saudi Arabia for an Operations Coordinator. The Operations Coordinator will be responsible for overseeing daily operations, managing schedules, ensuring customer satisfaction, and providing administrative support. Additional tasks include monitoring workflows, coordinating with the production team, and ensuring operational efficiency.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Strong Analytical Skills and Operations Management experience
 </li>
 <li>
 Excellent Communication and Customer Service skills
 </li>
 <li>
 Proficient in Administrative Assistance
 </li>
 <li>
 Ability to work independently as well as part of a team
 </li>
 <li>
 Experience in the furniture or woodworks industry is a plus
 </li>
 <li>
 Bachelor's degree in Business Administration, Interior design, or related field
 </li>
 </ul>
</div>

Operations Coordinator

Madi International

<div>
 
 Job Description
 
 
 
 We are looking for a detail-oriented and proactive
 
 Admin Coordinator
 
 to join our team in
 
 Riyadh
 
 . This role is ideal for someone with strong administrative skills and a passion for organization, efficiency, and team support. You will play a key role in ensuring smooth office operations and supporting cross-functional teams in a dynamic work environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate daily administrative tasks to ensure efficient office operations.
 </li>
 <li>
 Support department managers and team members with scheduling, documentation, and reporting.
 </li>
 <li>
 Manage office supplies, equipment, and maintenance needs.
 </li>
 <li>
 Assist in organizing meetings, preparing agendas, and taking minutes.
 </li>
 <li>
 Liaise with internal departments and external vendors as needed.
 </li>
 <li>
 Maintain accurate records and handle confidential information responsibly.
 </li>
 <li>
 Support onboarding processes for new employees and assist HR with admin tasks.
 </li>
 <li>
 Ensure compliance with company policies and procedures.
 
 
 </li>
 </ul>
 
 Qualifications And Experience
 
 
 
 <ul>
 <li>
 Minimum 2-4 years of experience in an administrative or coordinator role.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent verbal and written communication skills in English (Arabic is a plus).
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Based in Jeddah or willing to relocate.
 </li>
 <li>
 Bachelors degree in business administration or related field is preferred.
 </li>
 </ul>
</div>

Admin Coordinator

Rentokil Initial

<div>
 The Administration Coordinator provides administrative support to the branch, handles front desk operations, liaises with internal and external stakeholders to effectively interpret and respond to their concerns and inquiries.
 
 
 Rentokil Boecker's Administration Coordinator is held accountable for the below job responsibilities:
 
 
 <ul>
 <li>
 Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.
 </li>
 <li>
 Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions.
 </li>
 <li>
 Order and maintain inventory of office supplies, equipment, and services while respecting internal procedures and contractual agreements.
 </li>
 <li>
 Assist and follow up on office and accommodation's management, requests and maintenance issues.
 </li>
 <li>
 Maintain accurate company address list.
 </li>
 <li>
 Assist in fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).
 </li>
 <li>
 Perform administrative and support duties to all departments when needed.
 </li>
 <li>
 Assist in sourcing vendors for goods and services, to get the best possible quality, price, terms and service guarantee.
 </li>
 <li>
 Review requisitions and check availability of items with suggested suppliers.
 </li>
 <li>
 Receive purchased items and check quality, quantity and specifications.
 </li>
 <li>
 Assist in sustaining proper inventory levels of office supplies.
 </li>
 <li>
 Report and follow up on claims to suppliers for defective items, shortage, or missing parts.
 </li>
 <li>
 Assist in forecasting requirements and order products to meet office demands.
 </li>
 <li>
 Handle an effective physical and electronic archiving and filing system.
 </li>
 <li>
 Supports the HR team once needed
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's Degree in Business Administration or equivalent.
 </li>
 <li>
 The candidate should be Saudi
 </li>
 <li>
 At least 1 year of experience in Administration.
 </li>
 <li>
 Proficiency in English and/or Arabic is a must.
 </li>
 </ul>
</div>

Administration Coordinator

<div>The Administration Coordinator provides administrative support to the branch, handles front desk operations, liaises with internal and external stakeholders to effectively interpret and respond to their concerns and inquiries.
Rentokil Boecker's Administration Coordinator is held accountable for the below job responsibilities:<ul>
<li>Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.</li>
<li>Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions.</li>
<li>Order and maintain inventory of office supplies, equipment, and services while respecting internal procedures and contractual agreements.</li>
<li>Assist and follow up on office and accommodation's management, requests and maintenance issues.</li>
<li>Maintain accurate company address list.</li>
<li>Assist in fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).</li>
<li>Perform administrative and support duties to all departments when needed.</li>
<li>Assist in sourcing vendors for goods and services, to get the best possible quality, price, terms and service guarantee.</li>
<li>Review requisitions and check availability of items with suggested suppliers.</li>
<li>Receive purchased items and check quality, quantity and specifications.</li>
<li>Assist in sustaining proper inventory levels of office supplies.</li>
<li>Report and follow up on claims to suppliers for defective items, shortage, or missing parts.</li>
<li>Assist in forecasting requirements and order products to meet office demands.</li>
<li>Handle an effective physical and electronic archiving and filing system.</li>
<li>Supports the HR team once needed</li>
</ul>Requirements<ul>
<li>Bachelor's Degree in Business Administration or equivalent.</li>
<li>The candidate should be Saudi</li>
<li>At least 1 year of experience in Administration.</li>
<li>Proficiency in English and/or Arabic is a must.</li></ul></div>

Geberit

<div>
 
 PURPOSE OF POSITION
 
 
 Manage front desk and support Geberit Riyadh administration department.
 
 The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.
 
 
 MAIN TASKS
 
 
 
 Administrative Support:
 
 
 <ul>
 <li>
 Perform general office duties such as answering phones, managing correspondence, and handling inquiries.
 </li>
 <li>
 Maintain office supplies by checking inventory and ordering new supplies as needed.
 </li>
 <li>
 Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).
 </li>
 <li>
 Prepare and edit documents, reports, and presentations.
 
 
 </li>
 </ul>
 
 Office Management:
 
 
 <ul>
 <li>
 Ensure the office and showroom are clean, organized, and well-maintained.
 </li>
 <li>
 Coordinate maintenance and repair of office equipment.
 </li>
 <li>
 Manage office budget and expenses, keeping records of all financial transactions.
 </li>
 <li>
 Serve as the liaison between the office and building management for any facility-related issues.
 
 
 </li>
 </ul>
 
 Event Coordination:
 
 
 <ul>
 <li>
 Plan and organize office events, meetings, and conferences.
 </li>
 <li>
 Coordinate catering, venue, and logistics for events.
 </li>
 <li>
 Prepare materials and set up rooms for meetings, trainings and events.
 
 
 </li>
 </ul>
 
 Communication:
 
 
 <ul>
 <li>
 Act as the first point of contact for visitors and clients.
 </li>
 <li>
 Ensure effective communication within the office by distributing memos and announcements.
 </li>
 <li>
 Handle confidential and sensitive information with discretion.
 
 
 </li>
 </ul>
 
 Support to Staff:
 
 
 <ul>
 <li>
 Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.
 </li>
 <li>
 Provide support to various departments as needed.
 </li>
 <li>
 Handle special projects and assignments as directed by management.
 
 
 </li>
 </ul>
 
 EDUCATION AND QUALIFICATION
 
 
 <ul>
 <li>
 University degree in Business studies, economics (or equivalent).
 </li>
 <li>
 Administration support experience
 </li>
 <li>
 Exposure to Gulf Region countries and culture.
 
 
 
 </li>
 </ul>
 
 WE OFFER
 
 
 <ul>
 <li>
 A corporate culture based on our compass
 </li>
 <li>
 Flat hierarchies and a collegial environment
 </li>
 <li>
 Positive work-life balance
 </li>
 <li>
 Varied tasks and exciting projects
 
 
 </li>
 </ul>
 We offer you the prospects of a successful company and an extremely varied range of tasks. Are you interested? Then we look forward to receiving your detailed online application.
 
 
 
 Job Type:
 
 Full-Time
 
 Contract:
 
 Permanent
 
 
 
 Location:
 
 Riyadh
 
 
</div>

Office Coordinator (Riyadh, KSA)

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Parsons is looking for an amazingly talented Operations Coordinator - Saudi National to join our team! The Operations Administration Coordinator is responsible for providing administrative and operational support to ensure the smooth and efficient functioning of the organization.
This role involves coordinating daily operations, managing administrative tasks, and assisting with process improvements to enhance productivity and efficiency.
What You'll Be Doing;
<ul><li>Maintain and organize operational records, files, and documentation.
</li><li>Prepare and distribute reports, presentations, and correspondence as required.
</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements for the operations team.
</li><li>Assist in the planning and execution of operational projects and initiatives.
</li><li>Monitor and track key performance indicators (KPIs) and operational metrics.
</li><li>Ensure compliance with company policies, procedures, and regulatory requirements.
</li><li>Coordinate the onboarding process for new employees, ensuring all stakeholders are aligned and prepared.
</li><li>Develop and distribute onboarding materials, timelines, and checklists.
</li><li>Serve as the primary point of contact for onboarding-related inquiries and provide guidance to teams.
</li><li>Track progress during the onboarding phase and address any challenges or delays.
</li><li>Ensure all necessary resources, tools, and documentation are in place for successful project execution.
</li><li>Serve as a liaison between departments to facilitate effective communication and collaboration.
</li><li>Respond to inquiries and provide support to internal and external stakeholders.
</li><li>Coordinate with vendors, suppliers, and service providers as needed.
</li><li>Identify inefficiencies in administrative and operational processes and recommend improvements.
</li><li>Assist in implementing new tools, systems, or procedures to streamline operations.
</li><li>Monitor and manage office supplies, equipment, and other resources.
</li><li>Coordinate procurement and ensure timely delivery of required materials.
</li><li>Maintain accurate records and databases related to operations.
</li><li>Perform data entry, analysis, and reporting to support decision-making.
</li><li>Organize and coordinate events or training sessions
</li><li>Oversee logistics for operational activities, including shipping, deliveries, and scheduling.
</li></ul><div>What Required Skills You'll Bring;
</div><ul><li>Bachelor&rsquo;s degree in business administration, operations management, or a related field (preferred but not always required).
</li><li>Minimum 2 years of experience in administrative or operations support roles.
</li><li>Strong organizational and time-management skills.
</li><li>Excellent verbal and written communication abilities.
</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
</li><li>Ability to multitask and prioritize tasks in a fast-paced environment.
</li><li>Problem-solving and analytical skills.
</li><li>Attention to detail and accuracy.
</li><li>Teamwork and collaboration.
</li><li>Adaptability and flexibility.
</li><li>Initiative and proactive approach to tasks.
</li><li>Customer service orientation.
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Operations Coordinator - Saudi National

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197 administrative coordinator jobs IN Riyadh

Administrative Coordinator (Project Coordinator)

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Admin Coordinator

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Administration Coordinator

Office Coordinator (Riyadh, KSA)

Operations Coordinator - Saudi National