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associate director - contracts administration Jobs in Riyadh

associate director - contracts administration

administrative coordinator

Geotech Ltd.

<div>
 
 
 Administrative Coordinator
 
 
 
 
 Saudi Citizen (Required)
 
 
 
 
 Full-Time | In-Office | Riyadh, Saudi Arabia
 
 
 
 
 Approx. Location: King Saud University District (Regus Office &ndash; RGSA8596)
 
 
 
 
 Salary: 5,000&ndash;8,000 SAR per month
 
 
 
 
 
 
 
 About the Role
 
 
 
 Geotech Ltd. is expanding its presence in Saudi Arabia and is seeking a
 
 Saudi Citizen with strong English skills
 
 to support our head office on upcoming Saudi projects and handle day-to-day administrative tasks.
 
 
 This role is primarily
 
 administrative
 
 , with basic bookkeeping support and coordination between our Riyadh office, South African and our Canadian Head Office in Aurora, Ontario.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 Assist with bookkeeping, data entry, and financial reconciliations
 
 
 Provide daily administrative and office support
 
 
 Prepare and maintain financial and operational reports
 
 
 Coordinate communications, scheduling, and documentation
 
 
 Maintain corporate records required by local authorities
 
 
 Support management as needed
 
 
 Must be willing to travel within the country when needed
 
 
 
 
 
 
 What You Bring
 
 
 <ul>
 <li>
 Diploma or Degree (New grads are strongly encouraged)
 </li>
 <li>
 
 Must be a Saudi Arabian citizen
 
 </li>
 <li>
 Strong computer skills (Microsoft Excel, Word, Outlook)
 </li>
 <li>
 Excellent English communication skills (verbal and written); Arabic fluency an asset\In-office position (Riyadh-based)
 </li>
 </ul>
 
 
 
 
 
 Why Join Geotech?
 
 
 
 Geotech Ltd. is a global leader in advanced airborne geophysical survey technologies. You will join a collaborative international team supporting our expanding operations in Saudi Arabia.
 
 
 This expansion aligns with the Kingdom&rsquo;s
 
 Vision 2030
 
 goals of developing high-tech industries, improving environmental insights, and creating strong career opportunities for Saudi citizens.
 
</div>

Office Administrator

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 
 Office Operations Coordinator
 
 position is a unique career opportunity that could be your next step towards an exciting future.
 
 
 
 How you'll make an impact:
 
 
 
 Provide administrative support to assigned department, individual, and/or area.
 
 
 <ul>
 <li>
 Plan and execute meetings and events with some supervision.
 </li>
 <li>
 Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
 </li>
 <li>
 HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
 </li>
 <li>
 Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
 </li>
 <li>
 Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
 </li>
 <li>
 Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
 </li>
 <li>
 Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
 </li>
 <li>
 Assistance to the company employees with respect to various administrative tasks including:
 </li>
 <li>
 Travel arrangements i.e. flight, car rental, accommodation bookings
 </li>
 <li>
 Processing and preparation of travel expenses
 </li>
 <li>
 Tailoring/finalizing business presentations
 </li>
 <li>
 Prepare meeting minutes
 </li>
 <li>
 Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
 </li>
 <li>
 Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
 </li>
 <li>
 Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
 </li>
 <li>
 Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
 </li>
 <li>
 Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
 
 
 </li>
 </ul>
 
 What you'll need:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s in business administration or any other related fields.
 </li>
 <li>
 6 years of experience in similar role including executive experience.
 </li>
 <li>
 Strong command of English, both written and verbal.
 </li>
 <li>
 Solid communication and interpersonal skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
 </li>
 <li>
 Previous experience in event coordination and booking management is preferred.
 </li>
 <li>
 Quick learner with the ability to adapt to new absorb information within new fields.
 </li>
 <li>
 Background in science or healthcare-related fields is a plus.
 </li>
 <li>
 Completes tasks in resourceful and effective ways.
 </li>
 <li>
 Ability to manage internal and external confidential information with utmost discretion.
 </li>
 <li>
 Works autonomously within established procedures and practices.
 </li>
 <li>
 Ability to work in a fast paced, dynamic work environment.
 </li>
 <li>
 Strict attention to detail.
 </li>
 <li>
 Ability to interact professionally with all organizational levels.
 </li>
 <li>
 Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
 </li>
 <li>
 Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
 </li>
 <li>
 Works well under pressure.
 </li>
 </ul>
</div>

Office Operations Coordinator

MADKOUR

<div>
 
 
 🔹 Job Summary:
 
 
 
 We are seeking a highly organized and detail-oriented
 
 Department Administrator
 
 with strong experience in
 
 Saudi Governmental Platforms
 
 . The ideal candidate will support daily departmental operations, ensure smooth workflow, and coordinate administrative tasks with efficiency and professionalism.
 
 
 
 
 
 
 🔹 Key Responsibilities
 
 
 <ul>
 <li>
 Manage and coordinate daily administrative tasks within the department.
 </li>
 <li>
 Handle correspondence, scheduling, documentation, and office coordination duties.
 </li>
 <li>
 Prepare reports, track department activities, and maintain accurate records.
 </li>
 <li>
 Coordinate with internal and external stakeholders for smooth operational flow.
 </li>
 <li>
 Ensure compliance with organizational procedures and government regulations.
 </li>
 <li>
 Utilize and manage processes on all major
 
 Saudi Governmental Platforms
 
 , including:
 </li>
 <li>
 
 Qiwa
 
 </li>
 <li>
 
 GOSI
 
 </li>
 <li>
 
 Mudad
 
 </li>
 <li>
 
 Muqeem
 
 </li>
 <li>
 
 Absher
 
 </li>
 <li>
 
 Tawtheeq
 
 </li>
 <li>
 
 HRSD platforms
 
 </li>
 <li>
 Support HR, finance, and procurement transactions through government portals.
 </li>
 <li>
 Assist in onboarding processes, contract management, and employee data updates.
 </li>
 </ul>
 
 
 
 
 
 🔹 Requirements
 
 
 <ul>
 <li>
 
 Must be currently residing in the Kingdom of Saudi Arabia.
 
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or related field.
 </li>
 <li>
 Minimum
 
 3&ndash;5 years of experience
 
 in administrative roles in KSA.
 </li>
 <li>
 Proven experience with
 
 Saudi Governmental Platforms
 
 (Qiwa, GOSI, Mudad, Muqeem, Absher, etc.).
 </li>
 <li>
 Strong communication skills in English (Arabic is a plus).
 </li>
 <li>
 High proficiency in MS Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Excellent organizational and multitasking abilities.
 </li>
 <li>
 Strong attention to detail and ability to work under pressure.
 </li>
 </ul>
 
 
 
 
 If interested, please send your updated resume in a PDF format to: jobs@madkour.com.eg mentioning the job title in the e-mail subject.
 
 
 
</div>

Department Administrator - KSA

IIQAF

<div><h3 class="jobSectionHeader">Description</h3>
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team within the hospitality industry. This role is pivotal in ensuring the smooth operations of our office and providing exceptional support to our management team. As an Administrative Assistant, you will be responsible for handling various administrative tasks that are crucial for the daily functioning of our establishment.
<h3 class="jobSectionHeader">Responsibilities</h3>
<ul><li>Manage and coordinate office activities and operations to secure efficiency and compliance.</li><li>
Assist in organizing and scheduling meetings, appointments, and events.</li><li>
Handle incoming calls, emails, and other communications.</li><li>
Maintain filing systems, databases, and records.</li><li>
Prepare and edit documents, reports, and presentations.</li><li>
Support HR functions such as recruitment, onboarding, and employee relations.</li></ul>
<h3 class="jobSectionHeader">Requirements</h3>
<ul><li>Proven experience as an Administrative Assistant or relevant role.</li><li>
Proficient in MS Office and other office management software.</li><li>
Excellent time management and multitasking abilities.</li><li>
Strong communication and interpersonal skills.</li><li>
Attention to detail and problem-solving skills.</li><li>
High school diploma; additional qualifications in Office Administration are a plus.</li></ul>
<h3 class="jobSectionHeader">Benefits</h3>
<ul><li>Competitive salary and benefits package.</li><li>
Opportunities for growth and advancement within the company.</li></ul></div>

Administrative Assistant

MRKAS COMPANY

Job Title: Administrative AssistantLocation: Riyadh, Kingdom of Saudi ArabiaEmployment Type: Full-timeJob Purpose:Provide professional administrative and office support to management and internal departments, ensuring smooth daily operations, proper documentation, and effective coordination of tasks and communications.Responsibilities:<ul><li>Handle incoming and outgoing correspondence (emails, letters, memos) and ensure proper archiving.</li></ul><ul><li>Prepare, format, and review documents, reports, and presentations as requested.</li></ul><ul><li>Coordinate meetings and appointments, prepare meeting agendas, and record minutes of meetings.</li></ul><ul><li>Organize and maintain physical and electronic filing systems for contracts, documents, and records.</li></ul><ul><li>Support travel arrangements (tickets, hotel bookings, local transportation) when needed.</li></ul><ul><li>Coordinate with internal departments to follow up on pending tasks and action items.</li></ul><ul><li>Receive visitors and coordinate with reception/office services when required.</li></ul><ul><li>Assist in preparing basic reports, summaries, and data entries related to administrative work.</li></ul><ul><li>Ensure adherence to company policies, confidentiality, and professional standards in all communications.</li></ul>Qualifications:<ul><li>Diploma in Business Administration, Office Management, or a related field (Bachelor&rsquo;s degree preferred).</li></ul><ul><li>Minimum of 3 years of experience in administrative or office support roles.</li></ul><ul><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li></ul><ul><li>Fluent in Arabic, with good command of English (reading and writing at least).</li></ul><ul><li>Excellent organizational skills, attention to detail, and ability to manage multiple tasks.</li></ul><ul><li>Strong communication and interpersonal skills, with a professional attitude.</li></ul><ul><li>Ability to work under pressure and meet deadlines.</li></ul>&#1606;&#1608;&#1593; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1577;: &#1583;&#1608;&#1575;&#1605; &#1603;&#1575;&#1605;&#1604;

<div><h3 class="jobSectionHeader">Description</h3>
We are seeking a dedicated and detail-oriented Office Secretary to join our esteemed healthcare facility. The ideal candidate will play a pivotal role in ensuring the smooth operation of our administrative office, contributing significantly to our mission of providing exceptional patient care. As an Office Secretary, you will be responsible for performing a variety of administrative tasks that support both staff and patients, ensuring that all office procedures and policies are adhered to diligently. You will be the first point of contact for visitors and patients, thus possessing a friendly and professional demeanor is essential.
<h3 class="jobSectionHeader">Responsibilities</h3>
<ul><li>Manage office correspondence, including emails, letters, and phone calls</li><li>
Organize and schedule meetings, appointments, and travel arrangements</li><li>
Maintain office filing systems and databases</li><li>
Assist in preparing reports, presentations, and other documents</li><li>
Coordinate office supplies and equipment maintenance</li></ul>
<h3 class="jobSectionHeader">Requirements</h3>
<ul><li>Proven experience as an office secretary or administrative assistant</li><li>
Proficient in MS Office and other office management software</li><li>
Excellent organizational and time-management skills</li><li>
Strong communication and interpersonal abilities</li><li>
High school diploma or equivalent; additional qualifications are a plus</li></ul>
<h3 class="jobSectionHeader">Benefits</h3>
<ul><li>Competitive salary and benefits package</li><li>
Opportunities for professional growth and development</li><li>
A supportive and inclusive work environment</li></ul></div>

Office Secretary

Confidential

<div>
 
 
 Job Summary:
 
 
 
 We are looking for a highly organized and proactive Administrative Assistant to support our daily operations and ensure smooth workflow across the department. The ideal candidate will be detail-oriented, professional, and able to handle multiple tasks efficiently.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage daily administrative tasks and office operations.
 </li>
 <li>
 Handle correspondence, emails, and scheduling.
 </li>
 <li>
 Prepare documents, reports, and presentations.
 </li>
 <li>
 Coordinate meetings and follow up on action items.
 </li>
 <li>
 Maintain filing systems and ensure accurate documentation.
 </li>
 <li>
 Support different departments as needed.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration or related field.
 </li>
 <li>
 1&ndash;3 years of experience in administrative support.
 </li>
 <li>
 Strong communication and organizational skills.
 </li>
 <li>
 Proficiency in Microsoft Office.
 </li>
 <li>
 Ability to multitask and work under pressure0
 </li>
 </ul>
 
 
 
 
 
 skills:
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office.
 </li>
 <li>
 Ability to multitask and work under pressure.
 </li>
 </ul>
 
 
</div>

Explore 211+ Administrative coordinator in Riyadh this November. Find roles across top companies and apply now to boost your career.

211 administrative coordinator jobs IN Riyadh

Office Administrator

Office Operations Coordinator

Department Administrator - KSA

Administrative Assistant

Administrative Assistant

Office Secretary

Administrative Assistant