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administrative assistant Jobs in San Francisco

administrative assistant

administrative & office manager / lead coordinator Jobs in San Francisco

administrative assistant - civil construction Jobs in San Francisco

administrative assistant - investment firm Jobs in San Francisco

administrative assistant iii (ehs) Jobs in San Francisco

administrative assistant iii (ehs)

administrative coordinator

Giga

<div>
 
 This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
 
 
 
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 
 
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 
 
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 
 
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 
 
 <ul>
 <li>
 Voice AI startup Giga raises $61M Series A
 </li>
 <li>
 DoorDash and Giga Partnership
 
 
 </li>
 </ul>
 If being a part of this resonates with you, please apply!
 
 
 
 About The Role
 
 
 
 You'll operate as the executive's day-to-day execution partner&mdash;owning time, information flow, and logistics so the most important work moves forward.
 
 
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: mastering calendar/inbox/travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 
 
 
 Who You Are
 
 
 
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 
 
 You have exceptional organization, crisp writing, and dependable follow-through.
 
 
 You feel comfortable representing the executive office with confidence internally and externally.
 
 
 You may come from the following backgrounds:
 
 
 <ul>
 <li>
 Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
 </li>
 <li>
 Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
 </li>
 <li>
 Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
 
 
 </li>
 </ul>
 
 Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 Catered lunch daily
 </li>
 <li>
 Dinner stipend
 </li>
 <li>
 $150/month wellness benefit (gym, fitness classes, mental health)
 </li>
 <li>
 401(k) plan
 </li>
 <li>
 Paid parental leave (12 weeks maternal, 6 weeks paternal)
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 Medical, dental, and vision coverage
 
 
 </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 
 
</div>

Executive Assistant

Kendo Brands, Inc

<div>ABOUT KENDO
Kendo Holdings, Inc. is a San Francisco-based beauty brand developer and wholesaler owned by LVMH Mo&euml;t Hennessy - Louis Vuitton, the world's largest luxury group. A play on the words &ldquo;can do&rdquo;, Kendo has become the hub of creativity and next generation beauty product development for global Sephora channels and selective retailers outside of Sephora.

Through original development, collaborations and acquisitions the Kendo stable of brands will always be creative, inspiring and innovative. A dynamic engine of speed, expertise and market-savvy, the Kendo team continues to redefine the beauty industry through great product, great storytelling, great retail and direct-to-consumer partnerships. This shows up in everything we do and in what we stand for:
<ul>
<li>&ldquo;Can Do&rdquo; Spirit: We work together to make our wildest dreams a reality: As entrepreneurs, we embrace optimism and find creative ways to reach our goals</li>
<li>Advocacy, Diversity, and Inclusion: We recognize and celebrate the full spectrum of personal identities. We create safe spaces so everyone's voice is heard. We listen with humility and act with courage.</li>
<li>Storytelling: We tell authentic stories like no, one else. It's our key to inspire trust and build relationships, rallying, our people, partners, and consumers around our brands.</li>
<li>Resilience: We embrace challenges as opportunities. Change is ever- constant, and agility is our strength.</li>
<li>Product Excellence: We put the consumers first: We constantly raise the bar to create products of the highest quality that everyone just has to have.</li>
</ul>
The salary range for this position is $33.50 - $37.25 per hour. Offered salary is dependent upon experience and San Francisco location. This is a hybrid role based in our downtown San Francisco office &ndash; Tues through Thursday in-office, with Monday and Friday remote.

Kendo Total Rewards offerings also include an annual bonus and a comprehensive benefits package including: medical, dental and vision insurance, flex paid time off program, parental leave, employee discount/perks, a retirement plan with employer contributions, Summer Fridays, opportunity to work from anywhere for two weeks during the calendar year and December wellness/shutdown week for applicable positions.

The Kendo house of brands currently includes: Fenty Beauty, Fenty Skin, Fenty Eau de Parfum, Fenty Hair, Ole Henriksen, Lip Lab.

SUMMARY

The Global Brand Management Coordinator will be responsible for assisting the Global Brand Management team in all brand efforts and serves as a key contact for Kendo cross-functional teams. This role requires strong organizational skills, attention to detail, creative problem-solving, the ability to meet tight deadlines, and effective communication skills. This is a full-time position based in our San Francisco office, reporting directly to the Brand Manager.
RESPONSIBILITIES
<ul>
<li>Support the Global Brand Management team with day-to-day product strategy efforts, including managing product samples, conducting competitive analysis and consumer insights research, pricing strategy, etc.</li>
<li>Responsible for sample and office management; track, organize, and distribute product samples to internal and external contacts, and manage processes for photoshoots and meetings.</li>
<li>Maintain all master documents to ensure accuracy, including the Fenty product launch calendar, regional animation tracker and item master data.
</li><li>Support team with business recaps including product sales analysis, monthly trend reports, and deep dives.</li>
<li>Assist in developing and kicking off creative briefs for digital assets.</li>
<li>Support team with distribution of digital assets and copy to international counterparts.</li>
<li>Coordinate monthly team meeting management and recaps, including scheduling, note-taking, and assisting with the agenda.</li>
<li>Assist in developing brand presentations and product strategy decks.</li>
<li>Maintain effective communication with cross-functional teams: Product Development, Packaging, Marketing, Creative, Planning, Education, and Visual Merchandising.</li>
<li>Perform miscellaneous administrative tasks, including expense reports, placing POs, shipping, printing documents, meeting preparation, scheduling meetings, and note-taking.</li>
<li>Strong ability to maintain and meet deadlines on multiple, concurrent projects.</li>
</ul>
REQUIREMENTS
<ul>
<li>Passionate about beauty.</li>
<li>Bachelor's degree or equivalent experience, plus 1-2 years of relevant job experience, preferably in brand management, marketing, merchandising, beauty/fashion.</li>
<li>Must have proficiency with MS Office, including PowerPoint and basic Excel functions, and Outlook.</li>
<li>Strong verbal and written communication skills.</li>
<li>Strong organizational and time management skills with keen attention to detail; able to handle multiple priorities.</li>
<li>Strong problem-solving and analytical skills.</li>
<li>Ability to work in a fast-paced, often-changing environment.</li>
<li>Motivated self-starter; able to be resourceful and work independently.</li>
<li>Team player with a personable, &ldquo;can-do&rdquo; positive attitude and eager to learn.</li></ul></div>

Global Brand Management Coordinator – Fenty Beauty

WI Harper Group

Overview WI Harper Group is a venture capital firm headquartered in San Francisco. We are seeking a highly organized and detail-oriented Administrative Assistant to support our day-to-day office operations.Location: San Francisco, CA 94111Schedule: Approximately 24 hours per weekCompensation: $28-$33 per hour, depending on experienceWork Setting: In-personJob Description<ul><li>Handle the office reception area including greeting visitors, answering and directing phone calls, distributing mail, ordering supplies, and other office duties as assigned</li><li>Maintain calendars, schedule meetings, coordinate conference rooms, and make travel arrangements</li><li>Process and reconcile expense reports, invoices, and other accounting-related documents</li><li>Assist with accounts payable functions, including invoice processing, employee reimbursements, and vendor record maintenance</li><li>Ensure office equipment and facilities are maintained in good working order</li><li>Organize and coordinate company activities, meetings, and events</li><li>Other office functions as assigned</li></ul>Requirements<ul><li>Bachelor's Degree preferred</li><li>Two or more years of experience in office administration, executive support, or related roles</li><li>Experience with accounts payable, bookkeeping, or administrative accounting support preferred</li><li>Proficient in Microsoft Word, Excel, Outlook, and PowerPoint</li><li>Strong verbal and written communication skills</li><li>Highly organized, professional, resourceful, and proactive</li><li>Detail-oriented and able to multi-task</li><li>Bilingual English and Mandarin Chinese is a plus</li></ul>Core Competencies<ul><li>Attention to detail and follow-through</li><li>Excellent organizational and time management skills</li><li>Strong communication and interpersonal skills</li><li>Ability to work independently and take initiative</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Team player with a positive attitude</li></ul>Opportunity for growth and potential transition to a full-time position based on performance and business needs.Pay: $28.00 - $33.00 per hourWork Location: In person

Administrative Assistant

Gap Inc.

<div><h2 class="jobSectionHeader">About Gap Inc.</h2>
At Gap Inc., we create culture as much as we create clothes. Our ambition is to become a high-performing house of iconic American brands that shape culture.
Our portfolio&mdash;Old Navy, Gap, Banana Republic, and Athleta&mdash;each brings a distinct point of view to how we show up in the world and serve our customers.
Old Navy democratizes style with quality and value for all. Gap champions originality through essential pieces that celebrate individuality. Banana Republic is rooted in a spirit of discovery, creating modern pieces inspired by craftsmanship and travel. Athleta champions the Power of She through confidence, strength, and movement.
We&rsquo;re driven by a shared purpose: to bridge gaps&mdash;between people, perspectives, and possibilities&mdash;to create a better world.
We&rsquo;re building a team that performs at a high level&mdash;people who think boldly, take ownership, and turn ideas into impact. If you&rsquo;re ready to learn fast and help shape what&rsquo;s next, you&rsquo;ll fit right in.<div><h2 class="jobSectionHeader">
About the role</h2>
The Sr. Coordinator of Creator Commerce is the engine that keeps our creator affiliate programs moving. Sitting on Gap Inc.&rsquo;s centralized Marketing Shared Services team, you&rsquo;ll play a crucial role in bringing our commercial-driven creator strategies to life across multiple brands. From building direct connections with creators to engaging and gifting our growing community of affiliates at scale, you&rsquo;ll help grow our community, drive real impact, and spark social relevance.You&rsquo;ll work side by side with Gap Inc. teams in marketing, merchandising, product, influence, PR, legal, finance, paid media, and top social media and affiliate platform partners as well, to ensure our creator commerce efforts are successful, seamless, and engaging. The ideal candidate is a social media native who loves discovering rising creators, has an eye for what&rsquo;s next to trend, is an exceptional communicator, and can balance creativity with detail, polish, and great execution.<h2 class="jobSectionHeader">
What you'll do</h2><ul><li>
Partner with the Sr. Manager of Creator Commerce to bring affiliate strategies to life</li><li>
Coordinate cross-functional needs for influencer/affiliate gifting, outreach, and campaign execution</li><li>
Support creator commerce campaigns to ensure a constant flow of scroll-stopping, trend-driving content that delivers on both revenue and relevance goals</li><li>
Drive always-on affiliate outreach, identifying new engagement opportunities and building lasting relationships</li><li>
Develop and distribute newsletters and mass communications to our growing community of affiliates</li><li>
Track, measure, and report results with a focus on continuous optimization</li><li>
Partner with merchandising teams to connect key product priorities to creator commerce opportunities</li><li>
Provide ad-hoc on-the-ground support for photo shoots, brand events, conferences and conventions, or other activations when needed</li></ul><h2 class="jobSectionHeader">
Who you are</h2><ul><li>
Highly detail oriented</li><li>
Works well in a fast environment and embraces change
</li><li>Superior interpersonal, management, and presentation/writing skills</li><li>
Ability to communicate clearly and concisely</li><li>
Research process or transaction flow to identify root cause of errors</li></ul>
Hourly Range: $30.00 - $36.70 
Employee pay will vary based on factors such as qualifications, experience, skill level, competencies and work location. We will meet minimum wage or minimum of the pay range (whichever is higher) based on city, county and state requirements.</div><h2 class="jobSectionHeader">
Benefits at Gap Inc.</h2>
<ul><li>Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.</li>
<li>One of the most competitive Paid Time Off plans in the industry.*</li>
<li>Employees can take up to five &ldquo;on the clock&rdquo; hours each month to volunteer at a charity of their choice.*</li>
<li>Extensive 401(k) plan with company matching for contributions up to four percent of an employee&rsquo;s base pay.*</li>
<li>Employee stock purchase plan.*</li>
<li>Medical, dental, vision and life insurance.*</li>
<li>See more of the benefits we offer.</li>
</ul><ul><li>For eligible employees</li></ul>
Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. In 2022, we were recognized by Forbes as one of the World's Best Employers and one of the Best Employers for Diversity.</div>

Sr. Coordinator, Creator Commerce

Jackson Lewis

<div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.
Jackson Lewis is seeking a Litigation Legal Secretary for the San Francisco, CA office.
In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings, and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks, as necessary.
Duties and Responsibilities:<ul><li>
Maintain electronic case files and update as needed following set protocols for search ease.</li><li>
Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters.</li><li>
Assist with preparation of administrative filings/exhibits in agency matters.</li><li>
Assist with preparation of exhibits for submission in a variety of matters.</li><li>
Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.</li><li>
Complete monthly expense reports for assigned attorneys.</li><li>
Assist attorneys with monthly client invoicing in conjunction with our billing department.</li><li>
Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed.</li><li>
Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm&rsquo;s travel agency.</li><li>
Prepare notebooks and proofreading of documents.</li><li>
Run conflict checks and open new client engagements in conjunction with our new business team.</li><li>
Continued knowledge and basic status of current cases and projects of assigned attorneys.</li><li>
Oversee a wide variety of complex and confidential, time-sensitive material.</li><li>
Perform other administrative duties as assigned.</li></ul>
Skills and Educational Requirements:<ul><li>
7+ years minimum legal experience, preferably in labor and employment law.</li><li>
Solid understanding of basic technical legal terminology.</li><li>
Solid experience working in ECF and California state e-filing systems.</li><li>
Solid experience in working with document database system (NetDocs or similar).</li><li>
Proficiency in Windows environment including Word and Outlook.</li><li>
Familiarity with state and federal rules and procedures, general legal procedures.</li><li>
Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.</li><li>
Experience supporting 4+ active attorneys at one time a strong plus.</li><li>
Experienced with trial preparation a plus.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.</li><li>
Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.</li><li>
Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.</li><li>
Reliable with punctuality and attendance.</li><li>
An associate degree or 4-year college degree preferred, or relevant experience considered.</li></ul>
This is a hybrid position.
For California, the expected salary range for this position is between $40 and $50 per hour.
The actual compensation will be determined based on experience and other factors permitted by law.
Jackson Lewis offers a competitive benefits package that includes:<ul><li>
Medical, dental, vision, life and disability insurance</li><li>
401(k) Retirement Plan</li><li>
Flexible Spending and Health Savings Account</li><li>
Firm-paid holidays, vacation and sick time</li><li>
Employee assistance program and other firm benefits</li></ul>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div>

Legal Secretary

San Francisco State University

<div>
 <ul>
 <li>
 Internal Applicants Only**
 
 
 </li>
 </ul>
 
 Working Title
 
 
 
 Dean, University Library
 
 
 
 Administrator Level
 
 
 
 This position is an Administrator IV in the California State University Management Personnel Plan (MPP), reporting to the Provost and Vice President of Academic Affairs.
 
 
 
 SF State
 
 
 University
 
 
 
 San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.
 
 
 Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.
 
 
 San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.
 
 
 The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
 
 
 This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
 
 
 
 Department
 
 
 
 J. Paul Leonard Library Administration
 
 
 
 Appointment Type
 
 
 
 At-Will
 
 
 
 Time Base
 
 
 
 Full-Time (1.0)
 
 
 
 Work Schedule
 
 
 
 Monday &ndash; Friday ; 8:00 a.m.&ndash; 5:00 p.m.
 
 
 
 Anticipated Hiring Range
 
 
 
 $16,250.00 - $17,917.00 Per Month ($195,000.00 - $215,004.00 Annually)
 
 
 Salary is commensurate with experience.
 
 
 
 Position Summary
 
 
 
 The dean is directly responsible for overall leadership and administration of the Library, including strategic planning, budgeting, personnel management, policy development, and program innovation, within a shared governance structure. The position requires participation in university-wide governance, systemwide CSU initiatives, and external partnerships. The dean reports to the Provost and Vice President of Academic Affairs as a key member of the University&rsquo;s leadership team. The dean represents the library on the Academic Affairs Council and the California State University Council of Library Directors, and elsewhere both within and outside the University. The dean is directly responsible for all aspects of the library in matters of personnel, programs, facilities, budgets, and equipment.
 
 
 
 Position Information
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide visionary and strategic leadership for library services, collections, and programs
 </li>
 <li>
 Oversee library operations, including budgeting, facilities, and personnel management
 </li>
 <li>
 Lead recruitment, development, and retention of diverse faculty and staff, with a focus on cultivating their growth and empowering their efforts to support student success.
 </li>
 <li>
 Foster innovation in information literacy, digital scholarship, and student support services
 </li>
 <li>
 Build partnerships across campus and with external stakeholders
 </li>
 <li>
 Support fundraising, grant development, and donor engagement
 </li>
 <li>
 Promote diversity, equity, inclusion, and accessibility in all library initiatives
 </li>
 <li>
 Represent the Library within the University and broader community
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 Candidates must hold a master&rsquo;s degree in library or information science from an ALA-accredited program (or equivalent) and demonstrate at least five years of progressively responsible leadership experience in an academic library setting. The ideal candidate will have a strong background in strategic planning, budgeting, and personnel management, along with excellent communication and collaborative leadership skills. A demonstrated commitment to diversity, equity, and inclusion is essential.
 
 
 
 Preferred Qualifications
 
 
 
 The ideal candidate will demonstrate experience in shared governance and unionized environments, along with a proven ability to lead organizational change and innovation in support of research, teaching, and student success. They will embody inclusive, equity-minded leadership and bring strong communication skills, particularly active listening, paired with an adaptable and collaborative approach. A compassionate and approachable leadership style, including the ability to resolve conflicts constructively and engage meaningfully with faculty and staff, is essential. Experience with fundraising and external partnership development, as well as collective bargaining, is also desirable.
 
 
 
 Environmental/Physical/Special
 
 
 
 Position may require occasional evening or weekend work required for events , retreats or urgent matters.
 
 
 Occasional travel and scheduled flexibility required
 
 
 
 Pre-Employment Requirements
 
 
 
 This position requires the successful completion of a background check.
 
 
 
 Eligibility to Work
 
 
 
 Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.
 
 
 
 Benefits
 
 
 
 Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.
 
 
 We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.
 
 
 
 CSUEU Position (For CSUEU Positions Only)
 
 
 
 Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.
 
 
 
 Additional Information
 
 
 
 <ul>
 <li>
 Internal Applicants Only**
 
 
 </li>
 </ul>
 
 SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).
 
 
 
 Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.
 
 
 CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/.
 
 
 The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.
 
 
 Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.
</div>

Dean, University Library (Administrator IV, Range I) - J. Paul Leonard Library

Orthodontics Pediatric Dentistry

Company Overview Orthodontics Pediatric Dentistry is a specialized practice dedicated to providing comprehensive orthodontic and pediatric dental care. Located in San Francisco, our team serves patients from infancy through young adulthood, including many adult orthodontic cases. Our highly trained dentists hold hospital privileges across multiple facilities, earning us a reputation for excellence and specialized care in our community.Overview We are seeking a dedicated and detail-oriented Dental Assistant-Orthodontic Assistant or RDA with Oryho experience to join our dynamic team. This role offers an exciting opportunity to support our orthodontic department, ensuring exceptional patient care and smooth clinical operations. The ideal candidate will possess a strong background in dental assisting, with specific experience in orthodontics, pediatric dentistry, and ability to cross train for front desk duties, contributing to a positive patient experience and efficient clinic workflow.Responsibilities<ul><li>Assist dentists during a variety of dental procedures, including orthodontic treatments, pediatric treatment and front desk duties</li><li>Prepare treatment rooms by sterilizing instruments, setting up necessary equipment, and ensuring compliance with infection control protocols such as aseptic technique.</li><li>Take CBCT and dental radiographs (X-rays), including 3D scans using advanced imaging technology like 3D scanners.</li><li>Manage patient records accurately within electronic medical record (EMR) systems such as OrthoTrac, ensuring HIPAA compliance for patient privacy.</li><li>Provide chairside assistance by handling dental instruments, materials, and supplies efficiently during procedures.</li><li>Monitor vital signs when necessary and assist with medical documentation related to patient health history or medical coding requirements.</li><li>Support administrative tasks such as scheduling appointments, greeting patients as a dental receptionist, and maintaining organized medical records.</li><li>Uphold infection control standards and maintain a safe clinical environment aligned with healthcare regulations.</li></ul>Requirements<ul><li>Proven experience in dental assisting within a busy clinical setting; experience in pediatric dentistry or orthodontics is highly preferred.</li><li>Proficiency with EMR systems such as Dentrix.</li><li>Knowledge of HIPAA regulations and best practices for patient confidentiality and data security.</li><li>Ability to perform X-ray procedures accurately while adhering to safety standards; certification in radiography is required.</li><li>Strong understanding of dental terminology, anatomy knowledge, and infection control protocols.</li><li>Experience with Orthodontic procedures and can work independently doing RDA or OA functions for Ortho patients</li><li>Familiarity with medical terminology, medical documentation processes, and basic medical coding practices.</li><li>Excellent communication skills combined with the ability to work effectively within a team environment supporting Ortho and pediatric patients and their families.</li><li>Join our team to make a meaningful difference in the lives of our patients through compassionate care and clinical excellence!</li></ul>Job Type: Full-timePay: $30.00 - $35.00 per hourBenefits:<ul><li>401(k)</li><li>Commuter assistance</li><li>Continuing education credits</li><li>Dental insurance</li><li>Employee discount</li><li>Free parking</li><li>Health insurance</li><li>On-the-job training</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li><li>Retirement plan</li><li>Uniform allowance</li></ul>Experience:<ul><li>Orthodontic assisting : 2 years (Required)</li><li>Dental office: 2 years (Required)</li></ul>License/Certification:<ul><li>OA (Preferred)</li><li>Certified Dental Assistant (CDA) (Required)</li><li>X-Ray Certification (Required)</li></ul>Ability to Commute:<ul><li>San Francisco, CA 94116 (Required)</li></ul>Work Location: In person

Dental Assistant-OA RDA w/ortho experience

Explore 9+ Administrative coordinator in San Francisco this June. Find roles across top companies and apply now to boost your career.