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executive administrative assistant

administrative coordinator

Pantheon Ventures

<div><div><p>Pantheon has been at the forefront of private markets investing for more than 40 years, earning a reputation for an innovative approach to investing in secondaries, co-investments, and primary fund investments, as well as capital formation across commingled funds, evergreen vehicles and customized solutions. Our specialist investment capabilities span multiple strategies across private equity, infrastructure and real assets, and private credit. Through our collaborative and committed culture, we find new ways to solve complex problems together and deliver innovative investment opportunities across private markets. Pantheon currently manages approximately $82.3 billion in AUM across all its strategies, serving more than 750 institutional and 638 private wealth clients worldwide</p>
<p>
For further details please visit www.pantheon.com</p></div><div><p><b>
Purpose of Position</b></p>
<p>
The Administration &amp; Facilities, Americas team offers essential administrative support to Pantheon professionals and manages office operations for staff in New York, San Francisco, Toronto, and Chicago. The team also brings specialized expertise to ad hoc projects and, in some cases, assumes long-term responsibilities in areas such as Investor Relations, Compliance, Tax, and Human Resources. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office. You will provide essential administrative support to various teams, manage schedules, and contribute to a collaborative and efficient work environment.</p>
<p><b>
Key Responsibilities</b></p>
<ul>
<li>Provide high-level administrative support Partners and Managing Directors as well as general administrative team support for applicable teams.</li>
<li>Manage complex Microsoft Outlook calendars including scheduling, rescheduling, prioritizing time sensitive requests, and coordinating across multiple stakeholders.</li>
<li>Arrange domestic and international travel, including hotels, ground transportation, itineraries, and last-minute adjustments.</li>
<li>Process and reconcile expense reports in accordance with firm policies and deadlines (Concur).</li>
<li>Serve as part of the reception rotation, greeting visitors, managing inbound calls, and maintaining a professional front-office environment.</li>
<li>Support in-office meeting logistics, including conference scheduling, catering, AV coordination and materials preparation.</li>
<li>Maintain organized filing systems, shared drives with strong attention to detail.</li>
<li>Provide general administrative support across the firm as required ensuring smooth day-to-day operations.</li>
<li>Participate in special projects and contribute to team initiatives as required</li>
<li>Support office management by maintaining kitchen supplies, managing the dishwasher, and ensuring a clean workspace.</li>
<li>This job description provides a general overview of the position; however, additional responsibilities may be assigned as necessary</li>
<li>This role requires an average of 4 days in the office each week</li>
<li>No Personal Assistant responsibilities</li>
</ul>
<p><b>Knowledge and Experience Required</b></p>
<ul>
<li>Proficient in Microsoft Outlook, Excel, Word, Docusign and Adobe Acrobat Professional</li>
<li>The individual must be extremely organized, detail-oriented, energetic, dedicated to professional excellence</li>
<li>Exceptional communication skills (oral and written)</li>
<li>Adaptability and composure in a fast-paced, high-expectation, financial services environment.</li>
<li>Ability to establish and meet deadlines, work under pressure and handle multiple priorities</li>
<li>Professional judgment and discretion in handling with confidential and sensitive information</li>
<li>Problem solving capability with the initiative to identify issues and implement practical solutions</li>
<li>Minimum 5 years&rsquo; experience in a comparable administrative role required.</li>
</ul>
<p><b>Expected base salary range:</b> <b>$115,000-$125.000</b></p>
<p>
Actual base salary is determined by a range of factors including individual experience, skills and qualifications.</p>
<p>
In addition to the above salary, Pantheon offers a generous employee benefits package and successful candidates are eligible to receive a discretionary bonus</p></div><div><p><b>
This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. You may be required to perform other job-related duties as reasonably requested by your manager.</b></p>
<p><b>
Pantheon is an Equal Opportunities employer, we are committed to building a diverse and inclusive workforce so if you're excited about this role but your past experience doesn't perfectly align we'd still encourage you to apply.</b></p></div></div><p></p>

Administrative Assistant

KeyBank

<div><p><b>Location:</b></p>
1 California Street, San Francisco California<p></p><p>
Provide executive administrative support performing diverse administrative and clerical duties and anticipating the team&rsquo;s needs. Handles confidential information discreetly and professionally. Responsible for calendar management, correspondence, expense reports, travel arrangements, and HR needs. Handles incoming inquiries, research and communicates in a professional and timely manner. Responsible for meeting coordination, video conferencing and scheduling, and organizing proper room setup as needed. Prepares materials for meetings as requested. Coordinates various calendar events. Perform duties in a professional manner that includes thorough planning and research to result in completed assignments of the highest quality. Other duties/projects as requested.</p><p></p><p><b>
ESSENTIAL JOB FUNCTIONS</b></p><ul><li>
Under general supervision, provides administrative support to the leadership team to include the executing, maintaining, and coordinating complex calendar of meetings and travel.</li><li>
Interacts with senior leaders and executives within the organization and with outside professional organizations.</li><li>
Highly proficient in managing multiple executives&rsquo; calendars including scheduling of clients and internal employee meetings within Outlook.</li><li>
Heavy travel scheduling experience which includes, booking trips that require multiple segments, making sure meetings do not overlap with travel requirements as well as handling last minute travel changes.</li><li>
Provides superior client service during all interactions with clients, vendors, internal partners, and teammates.</li><li>
Strong verbal and written communication skills and the ability to work in a team environment.<ul><li>
Effectively and decisively communicates on assignments to limit the need for multiple interactions with segment head and/or staff.</li><li>
Professional liaison that facilitates information flow, using clear and fact-based communication</li></ul></li><li>
Handles HR related tasks which includes onboarding/offboarding new hires, system access, timecards, purchasing and expenses.</li><li>
Handles confidential information and documents with discretion.</li><li>
Collects, compiles, and analyzes moderately complex data and information for inclusion in reports and presentation materials; also includes general running of reports as needed.</li><li>
Performs proactive problem research and assists in resolution.</li><li>
Manages day-to-day office operations, composes written communications as needed.</li><li>
Completes work in fast paced, changing environment without compromising accuracy.</li><li>
Clearly and immediately communicates and elevates any problems/issues.</li><li>
Assists with special projects for events, new processes, or presentations as they arise.</li></ul><p><br>
</p><p><b>REQUIRED QUALIFICATIONS</b></p><ul><li>
High School Diploma or Equivalent experience</li><li>
Minimum of 5 years relevant experience supporting executive management.</li><li>
Strong working knowledge of Word, Excel, PowerPoint, Outlook, Microsoft Teams</li><li>
Preferred knowledge of Workday, CWT (travel system) and Salesforce</li><li>
Reliable, proactive, and self-motivated</li><li>
High-level problem-solving skills with the ability to prioritize and anticipate needs in fast pace, high pressure environment.</li></ul><ul><li>
Ability to engage with Executive Level Management</li><li>
Excellent written and verbal communication skills
</li><li>Strong organizational and time management skills</li><li>
Exercises sound judgment, discretion, and confidentiality in all matters
</li><li>Takes initiative and works independently on routine as well as more complex matters.</li><li>
Proven ability to manage multiple calendars and projects at one time.</li></ul><p></p><p>
Work Location: Person will typically work from the office location for 4+ days a week.</p><p></p><p>
COMPENSATION AND BENEFITS</p>
This position is eligible to earn a base hourly rate in the range of $25.00 - $38.46 per hour. Placement within the pay range may differ based upon various factors, including but not limited to skills, experience and geographic location. Compensation for this role also includes incentive compensation which may include production, commission, and/or discretionary incentives.<p></p><p>
Please click here for a list of benefits for which this position is eligible.</p><p></p><p>
Key has implemented an approach to employee workspaces which prioritizes in-office presence, while providing flexible options in circumstances where roles can be performed effectively in a mobile environment.</p><p></p>
Job Posting Expiration Date: 08/05/2026 KeyCorp is an Equal Opportunity Employer committed to sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, pregnancy, disability, veteran status or any other characteristic protected by law.<p></p><p>
Qualified individuals with disabilities or disabled veterans who are unable or limited in their ability to apply on this site may request reasonable accommodations by emailing HR_Compliance@keybank.com.</p><br>
<p></p>
#LI-Hybrid</div>

Executive Assistant I

CHINESE HOSPITAL

<p></p><div><div><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>Chinese Hospital | San Francisco Bay Area</b></h2></div></div></div></div></div></div></div><p></p><div><div><div><div><div><h3 class="jobSectionHeader"><b>
About This Role</b></h3><div></div><div><h3 class="jobSectionHeader"><b>
Department</b></h3></div><div><p><b>
Finance</b></p></div><div><h3 class="jobSectionHeader"><b>
Reports to</b></h3></div><div><p><b>
Accounting Manager</b></p></div><div><h3 class="jobSectionHeader"><b>
Type</b></h3></div><div><p>
Full time &ndash; Exempt</p></div><div><h3 class="jobSectionHeader"><b>
Requisition #</b></h3></div><div><p>
12743</p></div></div></div></div></div></div><p></p><div><div><div><div><div><div><h3 class="jobSectionHeader"><b>
Position Summary</b></h3></div><div><p>
Provides accounting, financial, administrative, and clerical support by maintaining accurate financial records and ensuring financial transactions are processed in accordance with established policies and procedures. Responsible for accounts payable, account reconciliations, journal entries, financial reporting support, and other accounting and finance-related duties to ensure timely and accurate financial operations.</p></div></div></div></div></div></div><p></p><div><div><div><div><div><div><h3 class="jobSectionHeader"><b>
Essential Duties and Responsibilities</b></h3></div><div><ul><li><div><ul><li>
Process Accounts Payable invoices in Multiview</li><li>
Generate AP checks in Multiview and prepare for send out</li><li>
Process claims checks issued by CCHP in Multiview and prepare for send out</li><li>
Organize and maintain good filing system on all invoices and checks</li><li>
Contact vendors on invoice issues</li><li>
Follow up on invoice approvals with department managers</li><li>
Perform bank reconciliation on claims checks account</li><li>
Assist department in month-end closing on expense accruals</li><li>
Complete Accounts Payable month-end closing</li><li>
Reconcile Account Payable balances to General Ledger and maintain accounts payable records in Multiview</li><li>
Match P.O. invoices to Cerner</li><li>
Credit card reconciliation</li><li>
Charge expenses to correct GL accounts and cost centers by analyzing invoice/expense reports</li><li>
Identify new vendor and obtain W-9 for vendor set up</li><li>
Identify new remittance addresses for update in Multiview</li><li>
Review and research stale dated checks</li><li>
Assist in annual 1099 filing</li><li>
Pick up and drop off mail to Hospital</li><li>
Sorts and distributes inter-departmental and company correspondence.</li><li>
Assists in various accounting and clerical projects.</li><li>
Accepts and performs other duties as assigned</li></ul></div></li></ul><p><b>
Values/Core Competencies:</b></p><ul><li><b>
Integrity </b><b>&ndash;</b>We adhere to a code of values and make commitments that contribute to the welfare of our community.</li><li><b>
Respect</b><b> &ndash; </b>We seek to create a community within our organization that enhances self-worth of individuals working with us and for our patients. The dignity and respect shown to employees by management and by their fellow staff will be the model for caring for our patients. Management is committed to treating employees fairly, honestly and with respect. In return, management expects commitment from employees to the values of the organization and its work on behalf of the community.</li><li><b>
Empowerment</b> &ndash; we are committed to action and expect all employees to be proactive in decision making and problem solving. We delegate authority to match responsibility, expecting decision making to occur as close to the customer as possible.</li><li><b>
Teamwork </b>&ndash; We believe that quality, cost effective, compassionate care can only be provided through teamwork. The nature of our work and mission require sensitivity to the feelings and points of view of many. We work for the good of the team, are accountable for the results of the team and together share our successes or failures. We maintain an atmosphere of openness, honesty and trust.</li><li><b>
Accountability </b><b>&ndash;</b> We accept personal responsibility for our actions and take ownership of our results. We as individuals recognize achievement and are challenged to improve our performance by providing and accepting coaching and feedback.</li><li><b>
Quality Improvement </b>&ndash; We will improve value through the process of continuous quality improvement with focus on the relationship between quality and cost. We have a sense of urgency in our search to find better ways of doing everything. We encourage others to try new ideas and measure and recognize results. We are willing to change the status quo to improve.</li><li><b>
Community collaboration and Benefit </b>&ndash; We will collaborate within the limits or our resources with other agencies and providers to address the health care wellness needs of our community, recognizing that access to services must be made available regardless of an individual&rsquo;s ability to pay.</li><li><b>
Prudent use of resources</b><b> &ndash; </b>We will use and maintain our assets and resources prudently to meet community expectations. Our organization requires an overall positive return on investment to carry out its mission and to invest in new programs, equipment and facilities. We believe that integration simplifies and improves the process of health care and is a means of achieving economies of scale which will ultimately reduce costs. We seek simplification in the process of patient care and the efficient use of our resources in a changing environment.</li></ul></div></div></div></div></div></div><p></p><div><div><div><div><div><div><h3 class="jobSectionHeader"><b>
Qualifications</b></h3></div><p></p><div><ul><li>
High School Diploma or GED preferred</li><li>
1-3 years accounts payables experience</li><li>
Knowledge of general accounting principles, regulatory standards and compliance requirements</li><li>
General math skills</li><li>
Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs (e.g. Excel, Access)</li><li>
Excellent data entry skills</li><li>
Effective verbal, listening and written communication skills</li><li>
Demonstrates a sense of urgency and ability to meet deadlines</li><li>
Dependability, customer service, and flexibility required</li></ul></div></div></div></div></div></div><p></p><div><div><div><div><div><div><h3 class="jobSectionHeader"><b>
Physical Requirements</b></h3></div><p></p><div><p>
While performing the duties of this job, staff is regularly required to sit, stand, walk, talk and/or listen. He/she uses his/her hands to do computer work, write reports, do equipment set-up/cleaning/storage, clerical support, etc. He/she will be using the phone frequently. Good vision is needed to be able to read schedules, enter accurate data, etc. He/she must have good general health and demonstrate emotional stability so as to carry out the above-enumerated duties.</p><ul><li>
Able to lift up to 30 pounds</li><li>
Use proper body mechanics when handling equipment</li><li>
Standing, walking and moving 50% of the day</li></ul></div></div></div></div></div></div><p></p><div><div><div><div><div><div><h3 class="jobSectionHeader"><b>
Compliance Requirements</b></h3></div><p></p><div><p>
Complies with Chinese Hospital Compliance Handbook including Code of Ethics and all statutes, regulations, guidelines applicable to federal and state programs. Responsibilities include, following the guidelines and reporting suspected violations of any statute, regulations, agreements or guidelines applicable to all healthcare programs.</p><p>
I have read and understand the duties, responsibilities, and expectations pertaining to the position of Medical Staff and CME Coordinator. I understand that this job description is intended to describe the general nature and level of work performed. It is not intended to serve as an exhaustive list of all duties, skills and responsibilities required. I have been allowed to clarify and ask questions about this job description.</p></div></div></div></div></div></div><p></p><div><div><div><div><div><div><h3 class="jobSectionHeader"><b>
Base Pay Scale</b></h3></div><p></p><div><p>
Starting at $32.99 -$48.01 per hour. The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.</p></div></div></div></div></div></div></div>

Jr. Accountant

University of California - San Francisco

<div><p>Job Summary:<br>
<br>
</p><p>This position sits within the Division of HIV, Infectious Diseases and Global Medicine at Zuckerberg San Francisco General Hospital (ZSFG), and supports the LIINC (Long-term Impact of Infection with the Novel Coronavirus) and SCOPE (Study on the Consequences of the Protease Inhibitor Era) Research Programs, which conduct clinical and translational research on acute and post-acute infection syndromes related to COVID-19 and HIV.
</p><p>The Clinical Research Coordinator (CRC) is a certified phlebotomist who will conduct in-person research visits at participants&rsquo; homes and in clinical settings, drawing blood and collecting other biospecimens, recruiting and consenting participants, and coordinating study activities across multiple protocols. The CRC&rsquo;s primary assignments will be home- and clinic-based observational and interventional studies of individuals with acute and post-acute infections, with a current focus on COVID-19 and Long COVID. Active protocols include PREVENT-LC (Early Antiviral Treatment to Prevent Viral Persistence and Inflammation as Drivers of Long COVID), PASC-RECOVER (Post-Acute Sequelae of SARS-CoV-2 Infection &ndash; Researching COVID to Enhance Recovery), and the LIINC cohort, and the CRC may be assigned to additional home- or clinic-based studies as the Division&rsquo;s research portfolio evolves. Working independently under the Principal Investigators, Project Directors, and Senior Clinical Research Coordinators, the CRC will implement study protocols, manage data, ensure quality assurance, and coordinate with health care providers, clinical researchers, collaborators, funders, and administrative staff. Several active protocols enroll participants during acute SARS-CoV-2 infection, so the CRC will conduct in-home and in-clinic visits with individuals who are actively infectious with COVID-19 (and, where applicable, other communicable respiratory pathogens), and is required to follow study infection-control protocols and wear UCSF-provided personal protective equipment (PPE) at every visit. The position requires a valid California driver&rsquo;s license and the use of a vehicle for travel to participant homes throughout the study region.
</p><p>ABOUT DIVISION OF HIV, INFECTIOUS DISEASES AND GLOBAL MEDICINE
<br>
The Division of HIV, Infectious Diseases and Global Medicine at the University of California San Francisco (UCSF) is an internationally recognized global leader in clinical care, research, and education. With its home-base located at Zuckerberg San Francisco General Hospital and Trauma Center (ZSFG), the Division has been ranked as the top facility in the country for AIDS care since 1983. The Division&rsquo;s work is featured frequently in the media, and it is often visited by numerous international, national, state, and local dignitaries and delegations. The Division consists of approximately 38 faculty members, 11 fellows/postdoctoral scholars and 170 academic and staff employees. It is the largest Division of the Department of Medicine (DOM) at ZSFG, with a total expenditure budget of approximately $52 million dollars.</p></div>
<br><div><p><b>Required Qualifications:
</b></p><ul><li>HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities.
</li><li>Ability to travel to participant homes and community locations throughout the study region.
</li><li>Ability to operate a vehicle for work-related travel throughout California.
</li><li>Strong organizational and time management skills to coordinate schedules, study materials, and visit documentation.
</li><li>Attention to detail; strong interpersonal skills; excellent, effective verbal and written communication skills to coordinate with subjects, team members, other departments, and outside institutions.
</li><li>Ability to multi-task in a fast-paced environment while working with a diverse subject population in a home and clinic setting.
</li><li>Ability to work well independently, complete projects in a timely manner, and prioritize multiple projects to ensure the completion of essential tasks by deadlines.
</li><li>Certified phlebotomy experience or equivalent certification to perform phlebotomy.
</li>Knowledgeable in phlebotomy issues, including performing phlebotomy, working knowledge of tubes and procedures required for blood draw of clinical laboratory tests, and sample processing for research assays; basic laboratory techniques (safe handling practices, preparing and labeling samples and reagents for studies, proper use, storage, and disposal of reagents)<br>
<li>
</li></ul><p></p><p><b>Preferred Qualifications:
</b></p><ul><li>Fluency in the usage of Committee of Human Research (CHR) online iMEDris system for submission, renewal, and modification of protocols through this system.
</li><li>Understanding of patient population to create rapport and a relationship, while also giving insight to what is realistic and appropriate for patient participation.
</li><li>Good driving record and familiarity with the City&rsquo;s geography
</li><li>Experience with electronic medical records.
</li><li>Knowledge of UCSF and departmental policies for dealing with reimbursement, guidelines for research, confidentiality and HIPAA regulations, following the UCSF mission statement and purpose for research, and a clear understanding of policies and procedures on patient safety and confidentiality (electronic and hard copy medical records, patient charts, communication, etc.).
</li><li>Familiarity with medical terminology, research policies and guidelines, guidelines for handling diagnostic specimens including packing/shipping infectious substances
</li><li>Certified Safe Shipper - IATA certification
</li><li>Experience using Box and REDCap data entry platform
</li><li>Experience applying the following regulations and guidelines:
</li><li>Good Clinical Practice Guidelines
</li><li>Health Insurance Portability and Accountability Act (HIPAA)
</li><li>The Protection of Human Research Subjects
</li><li>CHR regulations for recruitment and consent of research subjects
</li><li>Effective Cash Handling Procedures
</li><li>Environmental Health and Safety Training
</li><li>Fire Safety Training
</li><li>Experience with translational research trials, statistics and/or data management; knowledge of clinical research practices and longitudinal cohort studies
</li><li>Experience working with culturally and linguistically diverse groups
</li><li>Minimum of two years&rsquo; experience in clinical, community health setting and/or research setting
</li><li>Comfortable interviewing subjects on sensitive issues including high risk sexual practices and illegal drug use
</li><li>Knowledgeable in phlebotomy issues, including working knowledge of tubes and procedures required for blood draw of clinical laboratory tests, and sample processing for research assays; basic laboratory techniques (safe handling practices, preparing and labeling samples and reagents for studies, proper use, storage, and disposal of reagents)
</li><li>Conversational Spanish language skills with medical terminology
</li><li>Demonstrate excellent attendance and reliability.
</li><li>Advertising/publishing experience a plus.
</li><li>Proficient in Microsoft Office programs with emphasis on Excel, Access, Word, Savvy internet user
</li><li><p>Able to carry boxes and supplies (inclusive of a small fridge approximately 40 pounds), pack specimens into shipping containers, and deliver specimens to lab in a timely manner. Able to file heavy charts (up to 5 lbs.) in file cabinets<br>
</p></li></ul><p></p><p><b>Required Licenses and/or Certifications:
</b></p><p><i>Licenses and certifications that a candidate must possess to be considered for the position.
</i></p><ul><li>California Certified Phlebotomy Technician 1 (CPT-1) or equivalent license to perform phlebotomy in the State of California
</li><li>Legal Driver&rsquo;s License</li></ul></div>

Clinical Research Coordinator Phlebotomist

Valcor

<div><h2 class="jobSectionHeader"><b>Position Summary</b></h2><p>
The Customer Service Representative III / Shift Lead oversees daily operator activities, supports shift coverage, monitors call flow, and assists with emergency communication procedures. This role serves as the on-shift supervisor and provides operational support as an alternate to the Program Coordinator.</p><h2 class="jobSectionHeader"><b>
Essential Duties and Responsibilities</b></h2><ul><li>
Oversee operator performance, shift coverage, and daily coordination of assigned personnel.</li><li>
Prepare duty schedules, PTO coverage plans, and shift assignments to support continuous service requirements.</li><li>
Monitor call flow, customer service quality, and adherence to established communication procedures.</li><li>
Conduct audits of telephone instruments, supplies, and work area readiness.</li><li>
Prepare incident reports, caller complaint documentation, and related operational records as required.</li><li>
Train new operators on procedures, communication expectations, and contract-specific requirements.</li><li>
Support emergency response procedures, escalation protocols, and timely communication with appropriate personnel.</li><li>
Serve as an on-shift resource for operators and assist with resolving routine operational issues.</li></ul><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2><ul><li>
Minimum of two (2) years of call center, switchboard, customer service, or related communication experience.</li><li>
Minimum of one (1) year of supervisory, lead, or team coordination experience.</li><li>
Strong communication, customer service, and documentation skills.</li><li>
Ability to work in a fast-paced environment and respond appropriately to urgent or emergency communications.</li><li>
Must be eligible to successfully complete required VA background checks.</li></ul><h2 class="jobSectionHeader"><b>
Preferred Competencies</b></h2><ul><li>
Shift leadership and operator support</li><li>
Schedule coordination and coverage planning</li><li>
Customer service quality and professionalism</li><li>
Emergency communication support</li><li>
Documentation accuracy and follow-through</li></ul></div>

Customer Service Representative III / Shift Lead- San Francisco VA Health Care System

Goodman Neuman Hamilton LLP

<p><b>Title: </b>Legal Administrative Assistant</p><p><b>Location: </b>San Francisco (Hybrid)</p><p><b>Hours:</b> Full-Time (35 hours/week)</p><p><b>Exempt Status:</b> Non-Exempt</p><p><b>Benefit-eligible:</b> Yes</p><p><b>Salary Range: </b>$38-$49/hour</p><p><b>About Us</b></p><p>For over 30 years, Goodman Neuman Hamilton LLP (GNH) has earned a stellar reputation as a trusted leader in civil litigation and appeals across California. Based in San Francisco, our 17-attorney firm represents Fortune 500 companies and other distinguished clients with aggressive, innovative, and efficient legal strategies.</p><p>Our partners have collectively conducted more than 100 jury trials and are widely regarded as outstanding advocates. Their excellence has earned recognition from <i>Super Lawyers Magazine</i>, <i>San Francisco Magazine</i>, and the American Board of Trial Advocates, along with the highest AV rating from Martindale-Hubbell.</p><p>Our practice spans a broad range of civil litigation, including personal injury, construction defect, professional liability, and insurance coverage disputes. Notable clients include Home Depot, McKesson Corporation, River City Bank, Armanino LLP, and The Regents of the University of California.</p><p><b>Job Summary</b></p><p>We are seeking a highly organized, detail-oriented Legal Administrative Assistant to support our attorneys and administrative team. This role is ideal for a proactive professional who enjoys working in a fast-paced environment, takes pride in producing high-quality work, and excels at managing multiple priorities.</p><p>The Legal Administrative Assistant plays an important role in ensuring the smooth day-to-day operation of the firm by providing administrative, clerical, and client service support.</p><p>This role will be 35 hrs per week and operates on a hybrid schedule, requiring two days per week minimum in the SF office. The office is open every day if you prefer in-office work.</p><p><b>Essential Duties &amp; Responsibilities</b></p><p>● Provide administrative and litigation support to attorneys and legal staff.</p><p>● Prepare, format, proofread, and assist with the preliminary drafting of legal forms, correspondence, and discovery documents.</p><p>● File pleadings, motions, and other legal documents with state and federal courts.</p><p>● Maintain litigation calendars, including tracking court deadlines, hearings, filing dates, and case-related deadlines.</p><p>● Coordinate and schedule meetings, depositions, court appearances, and other case-related events.</p><p>● Communicate professionally with court personnel, clients, outside counsel, vendors, and other stakeholders.</p><p>● Assist with document management, including organizing, maintaining, and updating electronic and physical case files.</p><p>● Answer and direct incoming phone calls and assist with general client communication.</p><p>● Coordinate mail, courier services, and document deliveries.</p><p>● Perform administrative tasks such as filing, scanning, copying, data entry, and records management.</p><p>● Assist with office operations, ordering supplies, and supporting special projects as needed.</p><p>● Maintain confidentiality and exercise discretion when handling sensitive legal and client information.</p><p>● Perform other administrative and litigation support duties as assigned.</p><p><b>Qualifications/Requirements</b></p><p>● Bachelor's degree required.</p><p>● Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.</p><p>● Excellent written communication, proofreading, and analytical skills.</p><p>● Exceptional attention to detail and accuracy.</p><p>● Ability to manage competing deadlines and consistently deliver high-quality work product.</p><p>● Ability to follow instructions, exercise sound judgment, and effectively execute tasks independently.</p><p>● High proficiency with Microsoft Word and strong working knowledge of Microsoft Office applications, including Outlook and Excel.</p><p>● Strong computer skills and the ability to quickly learn and utilize document management systems, court filing platforms, and other legal software.</p><p>● Professional demeanor and strong interpersonal skills.</p><p>● Ability to communicate effectively with attorneys, clients, court personnel, and outside counsel.</p><p>● Ability to maintain confidentiality and handle sensitive information with discretion.</p><p><b>Preferred Qualifications</b></p><p>● Prior experience in a law firm, litigation practice, or other professional services environment.</p><p>● Familiarity with state and federal court filing procedures.</p><p>● Experience with litigation calendaring, scheduling depositions, and coordinating legal deadlines.</p><p>● Experience preparing, formatting, or managing legal documents and correspondence.</p><p><b>Physical Requirements</b></p><p>● Prolonged periods of sitting at a desk and working on a computer</p><p>● May need to lift boxes from time to time to assist with office upkeep</p><p><b>Benefits</b></p><p>● Medical and dental insurance with 100% employer-paid coverage for employees and 50% employer-paid coverage for eligible dependents</p><p>● Long-term disability insurance with 100% employer-paid coverage for employees</p><p>● Flexible Spending Accounts (FSAs) for dependent care</p><p>● 401(k) retirement plan with profit-sharing contributions</p><p>● Optional supplemental insurance plans</p><p>● Generous paid time off, including 10 paid holidays and paid vacation time</p><p>● Hybrid work schedule</p><p><b>How to Apply</b></p><p>Please submit a PDF version of a cover letter and resume to Josh Robles, Office Administrator, at jrobles@gnhllp.com.</p><p><b>EEO Statement</b></p><p>Goodman Neuman Hamilton LLP is an equal opportunity employer. We are committed to creating an inclusive workplace and consider all qualified applicants without regard to race, color, religion, creed, sex, pregnancy, childbirth and related medical conditions, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, genetic information, military or veteran status, or any other characteristic protected by applicable law.</p><p>Goodman Neuman Hamilton LLP complies with the California Fair Chance Act and the San Francisco Fair Chance Ordinance. Qualified applicants with arrest and conviction records will be considered for employment in accordance with applicable law.</p><p>If you require a reasonable accommodation during the application or interview process, please contact us.</p><p>Pay: $38.00 - $49.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in San Francisco, CA 94104</p>

Legal Administrative Assistant

VFS Global

<p>Overview:<br/>We are seeking a detail-oriented and organized individual to join our team as a Submission Officer. As a Submission Officer, you will play a crucial role in supporting our organization by managing submissions, coordinating events, and providing administrative assistance. This is a full-time position with opportunities for growth and development.</p><p>Duties:<br/>- Coordinate and manage the submission process, ensuring all required documents are received and processed accurately<br/>- Maintain an organized database of submissions and related information<br/>- Assist with event planning and coordination, including scheduling, logistics, and communication with participants<br/>- Perform data entry tasks to update records and maintain accurate information<br/>- Provide general office management support, including managing phone systems, mail distribution, and office supplies<br/>- Utilize Google Suite to create and manage documents, spreadsheets, and presentations<br/>- Conduct proofreading and editing tasks to ensure accuracy of documents<br/>- Type correspondence, reports, and other materials as needed<br/>- Act as a personal assistant to senior staff members, providing administrative support as required</p><p>Experience:<br/>- Previous experience in event planning or coordination is preferred<br/>- Proficient in data entry tasks with strong attention to detail<br/>- Familiarity with office management procedures and clerical tasks<br/>- Excellent phone etiquette and communication skills<br/>- Proficient in using Google Suite (Docs, Sheets, Slides)<br/>- Strong proofreading skills with a keen eye for accuracy<br/>- Ability to type efficiently and accurately<br/>- Previous experience as a personal assistant or administrative role is an asset</p><p>We offer competitive compensation packages along with opportunities for professional growth. If you are a motivated individual who thrives in a fast-paced environment, we would love to hear from you. Apply today to join our team as a Submission Officer!</p><p>Job Types: Full-time, Contract</p><p>Pay: $20.00 - $24.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Japanese Speaking Submission Officer

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