assistant site coordinator (dianne feinstein asp)

administrative operations specialist - (administrative analyst/specialist exempt ii, range iii) - university police department

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assistant site coordinator (dianne feinstein asp) Jobs in San Francisco

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administrative legal secretary

administrative operations specialist - (administrative analyst/specialist exempt ii, range iii) - university police department Jobs in San Francisco

ar & bookkeeping coordinator Jobs in San Francisco

ar & bookkeeping coordinator

administrative coordinator

Giga

<div>
 <strong>
  This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
  <br/>
  <br/>
 </strong>
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 <br/>
 <br/>
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 <br/>
 <br/>
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 <br/>
 <br/>
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 <br/>
 <br/>
 <ul>
  <li>
   Voice AI startup Giga raises $61M Series A
  </li>
  <li>
   DoorDash and Giga Partnership
   <br/>
   <br/>
  </li>
 </ul>
 If being a part of this resonates with you, please apply!
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 You'll operate as the executive's day-to-day execution partner&mdash;owning time, information flow, and logistics so the most important work moves forward.
 <br/>
 <br/>
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: mastering calendar/inbox/travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 <br/>
 <br/>
 <strong>
  Who You Are
  <br/>
  <br/>
 </strong>
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 <br/>
 <br/>
 You have exceptional organization, crisp writing, and dependable follow-through.
 <br/>
 <br/>
 You feel comfortable representing the executive office with confidence internally and externally.
 <br/>
 <br/>
 You may come from the following backgrounds:
 <br/>
 <br/>
 <ul>
  <li>
   Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
  </li>
  <li>
   Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
  </li>
  <li>
   Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Perks &amp; Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Catered lunch daily
  </li>
  <li>
   Dinner stipend
  </li>
  <li>
   $150/month wellness benefit (gym, fitness classes, mental health)
  </li>
  <li>
   401(k) plan
  </li>
  <li>
   Paid parental leave (12 weeks maternal, 6 weeks paternal)
  </li>
  <li>
   Commuter benefits
  </li>
  <li>
   Medical, dental, and vision coverage
   <br/>
   <br/>
  </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 <br/>
 <br/>
</div>


Executive Assistant

California State University

<p></p><div><div><b>Job no:</b> 556316<br>
<b>Work type:</b> Staff<br>
<b>Location:</b> San Francisco<br>
<b>Categories:</b> Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)<br>
</div><div><p><b>*SFSU INTERNAL APPLICANTS ONLY*</b></p>
<p><b>
Working Title</b></p>
<p>
Administrative Operations Specialist</p>
<p><b>
SF State University</b></p>
<p>
San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.<br>
<br>
Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.<br>
<br>
San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.<br>
<br>
The person holding this position may be considered a &quot;mandated reporter&quot; under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.<br>
<br>
This position may be a &quot;designated position&quot; in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.</p>
<p><b>
Department</b></p>
<p>
University Police Department</p>
<p><b>
Appointment Type</b></p>
<p>
This is a one year probationary position.</p>
<p><b>
Time Base</b></p>
<p>
Full-time (1.0 FTE)</p>
<p><b>
Work Schedule</b></p>
<p>
Monday - Friday, 8am - 5pm</p>
<p><b>
Anticipated Hiring Range</b></p>
<p>
$5,797.00 - $6,927.00 Per Month ($69,564.00 - $83,124.00 Annually)</p>
<p>
Salary is commensurate with experience.</p>
<p><b>
Position Summary</b></p>
<p>
Under the general direction of the Director of Operations and Finance, the Administrative Operations Specialist serves as a key member of the Administrative Services Unit within the Division of Campus Safety (DCS). This position performs advanced administrative, analytical, and compliance functions in support of University Police Department operations.<br>
<br>
The incumbent independently manages complex and sensitive administrative programs including Livescan services, employment eligibility (I-9) certification for student employees, sworn and civilian recruitment coordination, police records and evidence administrative oversight, and IACLEA accreditation compliance support. The role requires interpretation and application of federal, state, CSU, and law enforcement regulatory requirements.<br>
<br>
The Administrative Operations Specialist exercises independent judgment, discretion, and analytical skills to ensure regulatory compliance, operational effectiveness, audit readiness, and continuous process improvement within a law enforcement environment. The position regularly handles highly confidential criminal justice information, background investigation materials, and accreditation documentation.<br>
<br>
This position may also provide executive-level administrative and project support to the AVP for Campus Safety &amp; Chief of Police as assigned</p>
<p><b>
Position Information</b></p>
<p><b>
Livescan Services and I-9 Certification Program Administration</b></p>
<ul>
<li>Independently administer and manage the department&rsquo;s fingerprinting and employment eligibility compliance programs.</li>
<li>Perform Livescan and ink card fingerprinting services for students, faculty, staff, and the public.</li>
<li>Review, interpret, and maintain confidentiality of Department of Justice (DOJ) fingerprint results for employment and clearance purposes.</li>
<li>Generate official clearance notifications and coordinate with Human Resources and hiring managers regarding eligibility status.</li>
<li>Oversee cost recovery processes for fingerprinting services, including payment tracking, reconciliation, and revenue reporting.</li>
<li>Research and resolve revenue discrepancies; prepare financial summaries and supporting documentation for audit purposes.</li>
<li>Develop and implement procedures to ensure compliance with DOJ regulations and CSU policies.</li>
<li>Administer the Employment Eligibility Verification (Form I-9) process for Student Assistants, Federal Work Study, and International Student employees.</li>
<li>Interpret federal employment eligibility regulations and ensure timely completion and compliance.</li>
<li>Maintain electronic and manual recordkeeping systems in accordance with federal retention requirements.</li>
<li>Propose procedural improvements to enhance service delivery, compliance accuracy, and risk mitigation.</li>
</ul>
<p><b>Recruitment and Pre-Employment Compliance Management</b></p>
<ul>
<li>Coordinate and monitor sworn officer and public safety dispatcher recruitment and onboarding processes to ensure compliance with P.O.S.T., CSU, and DOJ regulations.</li>
<li>Manage applicant tracking within PageUp for Police Officer and Dispatcher recruitments.</li>
<li>Coordinate with Fiscal Operations and command staff to monitor position control, funding sources, and recruitment status.</li>
<li>Serve as liaison with pre-employment examination providers; coordinate scheduling, documentation, and conditional job offers.</li>
<li>Maintain confidential background, medical, psychological, and P.O.S.T. compliance records.</li>
<li>Prepare documentation for P.O.S.T. audits and inspections.</li>
<li>Assist with the preparation and submission of the DOJ Annual Police Staffing Report.</li>
<li>Develop tracking tools and reports to ensure recruitment workflow transparency and compliance adherence.</li>
<li>Identify process gaps and recommend improvements to strengthen regulatory compliance and efficiency.</li>
</ul>
<p><b>Records, </b><b>Evidence, and Property Administrative Oversight</b></p>
<ul>
<li>Provide administrative oversight and compliance support for police records and property/evidence management systems.</li>
<li>Provide administrative coordination and records management support related to departmental case documentation and records processes.</li>
<li>Utilize law enforcement databases and Records &amp; Information Management Systems (RIMS) to maintain accurate records.</li>
<li>Ensure records are maintained in accordance with state retention laws and criminal justice regulations.</li>
<li>Provide administrative coordination and compliance support related to departmental property and evidence management processes to ensure adherence to applicable regulations and departmental procedures.</li>
<li>Support administrative compliance reviews and documentation related to property and evidence inventory controls to ensure regulatory and departmental compliance.</li>
<li>Release property to authorized individuals or agencies following adjudication or proper authorization.</li>
<li>Generate statistical and operational reports related to records and evidence management.</li>
<li>Assist with records audits and quality assurance reviews to ensure regulatory compliance.</li>
</ul>
<p><b>IACLEA Accreditation Administrative Support</b></p>
<ul>
<li>Serve as the primary administrative compliance coordinator for the department&rsquo;s International Association of Campus Law Enforcement Administrators (IACLEA) Accreditation program.</li>
<li>Maintain and manage accreditation files, proofs, and documentation to ensure continuous compliance with IACLEA standards.</li>
<li>Track accreditation timelines, reporting deadlines, and compliance milestones; provide regular status updates to command staff.</li>
<li>Coordinate collection, review, and organization of departmental policies, procedures, and operational documentation required for accreditation.</li>
<li>Assist in drafting, formatting, revising, and publishing departmental policies to align with accreditation standards and best practices.</li>
<li>Upload and maintain documentation within accreditation management platforms and internal tracking systems.</li>
<li>Conduct gap analyses to identify areas of non-compliance and assist in developing corrective action plans.</li>
<li>Prepare statistical summaries, compliance matrices, and supporting documentation for mock assessments and formal site visits.</li>
<li>Coordinate logistics and materials for accreditation assessments and assessor site visits.</li>
<li>Monitor updates to IACLEA standards and advise leadership on operational impact.</li>
<li>Serve as a resource to department personnel regarding documentation requirements and accreditation processes.</li>
<li>Maintain strict confidentiality of sensitive materials reviewed during accreditation cycles.</li>
</ul>
<p><b>Other Duties as Assigned</b></p>
<ul>
<li>Provide administrative and analytical support to the AVP for Campus Safety &amp; Chief of Police as requested.</li>
<li>Participate in special projects, process improvement initiatives, and division-wide administrative efforts.</li>
<li>Demonstrate adherence to the User-Friendly Principles (P530) and Principles of Conduct for a Multi-Cultural University (P30D).</li>
<li>Promote safe work practices and compliance with university policies.</li>
</ul>
<p><b>Minimum Qualifications</b></p>
<ul>
<li>Bachelor&rsquo;s degree in public administration, business administration, criminal justice, or related field, and/or equivalent combination of education and progressively responsible administrative experience.</li>
<li>Demonstrated ability to independently analyze administrative processes and develop procedural improvements.</li>
<li>Thorough knowledge of public administration principles, compliance regulations, and operational management practices.</li>
<li>Experience interpreting and applying complex policies, laws, and regulatory standards.</li>
<li>Strong analytical, organizational, and project management skills.</li>
<li>Ability to manage multiple complex assignments with competing deadlines.</li>
<li>Demonstrated ability to handle highly sensitive and confidential information.</li>
<li>Advanced written and verbal communication skills.</li>
<li>Proficiency in Microsoft Office Suite and database systems.</li>
<li>Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.</li>
<li>Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.</li>
<li>Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.</li>
<li>Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.</li>
<li>Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups.</li>
<li>Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.</li>
</ul>
<p><b>Preferred Qualifications</b></p>
<ul>
<li>Five (5) or more years of progressively responsible administrative experience, preferably in a law enforcement or higher education environment.</li>
<li>Experience supporting law enforcement accreditation programs (IACLEA, CALEA, or similar).</li>
<li>Experience preparing for audits, compliance reviews, or regulatory inspections.</li>
<li>Knowledge of P.O.S.T., DOJ, and CSU administrative requirements.</li>
<li>Experience with policy development, compliance tracking systems, and audit documentation.</li>
<li>Demonstrated ability to independently manage regulatory compliance programs.</li>
<li>Experience working in a diverse university environment.</li>
</ul>
<p><b>Environmental/Physical/Special</b></p>
<ul>
<li>Must be able to work in a police environment.</li>
<li>Must respond to campus emergencies and may be required to work evening, weekends and/or emergency hours.</li>
<li>Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, staff, and management.</li>
<li>Must pass fingerprinting and background investigation process prior to hire date.</li>
<li>Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.</li>
<li>The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.</li>
</ul>
<p><b>Pre-Employment Requirements</b></p>
<p>
This position requires the successful completion of a background check.</p>
<p><b>
Eligibility to Work</b></p>
<p>
Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.</p>
<p><b>
Benefits</b></p>
<p>
Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.<br>
<br>
We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.</p>
<p><b>
CSUEU Position (For CSUEU Positions Only)</b></p>
<p>
Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.</p>
<p><b>
Additional Information</b></p>
<p><b>
SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).</b></p>
<p>
Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.</p>
<p>
CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/.</p>
<p>
The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.</p>
<p>
Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.</p>
<p><b>
*SFSU INTERNAL APPLICANTS ONLY*</b></p>
</div>
<p><b>Advertised:</b> Mar 18 2026 Pacific Daylight Time<br>
<b>Applications close:</b></p></div><p></p>

Administrative Operations Specialist - (Administrative Analyst/Specialist Exempt II, Range III) - University Police Department

<div>
 <strong>
  This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
  <br/>
  <br/>
 </strong>
 <strong>
  We are in-person, in-office 5 days a week (no hybrid, no remote.)
  <br/>
  <br/>
 </strong>
 <em>
  For the general Executive Assistant role, please apply
 </em>
 <em>
  here
 </em>
 <em>
  .
  <br/>
  <br/>
 </em>
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 <br/>
 <br/>
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 <br/>
 <br/>
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 <br/>
 <br/>
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 <br/>
 <br/>
 <ul>
  <li>
   Voice AI startup Giga raises $61M Series A
  </li>
  <li>
   DoorDash and Giga Partnership
   <br/>
   <br/>
  </li>
 </ul>
 If being a part of this resonates with you, please apply!
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 You'll operate as the executive's day-to-day execution partner. The Head of Strategy &amp; Operations at Giga manages Product Operations, Business Operations, People, Finance, and Legal. You'll need to be well organized and comfortable with context switching.
 <br/>
 <br/>
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: project management, mastering calendar/inbox/occasional travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 <br/>
 <br/>
 <strong>
  Who You Are
  <br/>
  <br/>
 </strong>
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 <br/>
 <br/>
 You have mastery over tools like Linear (or equivalents like Asana or Monday.com) for project management.
 <br/>
 <br/>
 You have exceptional organization, crisp writing, and dependable follow-through.
 <br/>
 <br/>
 You feel comfortable representing the executive office with confidence internally and externally.
 <br/>
 <br/>
 You may come from the following backgrounds:
 <br/>
 <br/>
 <ul>
  <li>
   Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
  </li>
  <li>
   Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
  </li>
  <li>
   Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Perks &amp; Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Catered lunch daily
  </li>
  <li>
   Dinner stipend
  </li>
  <li>
   $150/month wellness benefit (gym, fitness classes, mental health)
  </li>
  <li>
   401(k) plan
  </li>
  <li>
   Paid parental leave (12 weeks maternal, 6 weeks paternal)
  </li>
  <li>
   Commuter benefits
  </li>
  <li>
   Medical, dental, and vision coverage
   <br/>
   <br/>
  </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 <br/>
 <br/>
</div>


Executive Assistant to Head of Strategy & Operations

Tata Consultancy Services

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <strong>
  Must Have Technical/Functional Skills
  <br/>
  <br/>
 </strong>
 3+ years&rsquo; experience as an Administrative Assistant or comparable level of experience and demonstrated ability in either current or prior positions to interact with business executives
 <br/>
 <br/>
 <ul>
  <li>
   Ability to work independently, multi-task, manage time wisely, handle confidential and sensitive material with highest degree of integrity, a self-starter
  </li>
  <li>
   Strong executive presence; superior interpersonal communications skills
  </li>
  <li>
   Communicates with executives and front line management to gather or convey relevant information
  </li>
  <li>
   Must use considerable tact, diplomacy and judgment
  </li>
  <li>
   Interacts with people from a variety of departments and business coverage areas across the Enterprise
  </li>
  <li>
   Proficiency/knowledge of Microsoft Outlook, Word, Excel, PowerPoint. Excellent attention to detail and organizational skills
  </li>
  <li>
   Pro-active attitude with ability to stay focused and maximize time efficiently
  </li>
  <li>
   Event coordination experience (e.g., associate meetings /recognition events, etc.) Schedules, manages, prepares agenda and presentations/materials for team meetings
  </li>
  <li>
   Experience managing executive calendars and booking travel for team/executives
  </li>
  <li>
   Teamwork - must foster collaboration and trust among team members and business partners
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Roles &amp; Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Executes calendar management, expense reporting, and travel arrangements
  </li>
  <li>
   Performs diverse, advanced and confidential administrative support including composing, signing and releasing routine and sometimes complex correspondence
  </li>
  <li>
   Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive
  </li>
  <li>
   Manages different and conflicting objectives, projects or activities at once
  </li>
  <li>
   Coordinates schedules proactively, effectively resolving conflicts that arise in a professional manner
  </li>
  <li>
   Has the responsibility of assisting with the planning for EDLT employee engagement and volunteer events
  </li>
  <li>
   Supports occasional requests from the broader team &ndash; supplies, floor access, onboarding support, etc.
  </li>
  <li>
   Communicates with executives and line management to gather or convey relevant information. May be exposed to sensitive information and must use considerable tact, diplomacy and judgment
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  TCS Employee Benefits Summary
  <br/>
  <br/>
 </strong>
 Discretionary Annual Incentive.
 <br/>
 <br/>
 Comprehensive Medical Coverage: Medical &amp; Health, Dental &amp; Vision, Disability Planning &amp; Insurance, Pet Insurance Plans.
 <br/>
 <br/>
 Family Support: Maternal &amp; Parental Leaves.
 <br/>
 <br/>
 Insurance Options: Auto &amp; Home Insurance, Identity Theft Protection.
 <br/>
 <br/>
 Convenience &amp; Professional Growth: Commuter Benefits &amp; Certification &amp; Training Reimbursement.
 <br/>
 <br/>
 Time Off: Vacation, Time Off, Sick Leave &amp; Holidays.
 <br/>
 <br/>
 Legal &amp; Financial Assistance: Legal Assistance, 401K Plan, Performance Bonus, College Fund, Student Loan Refinancing.
 <br/>
 <br/>
 Salary Range: $60,000 - $75,000 a year
 <br/>
 <br/>
 <strong>
  Qualifications:
 </strong>
 BACHELOR OF COMPUTER SCIENCE
</div>


Administrative Assistant

Community Youth Center

<div></div><div><div><div><div><div>Salary</div> <div>$30.00 &ndash; $34.00 per hour, plus excellent benefits</div>
</div><br>
<div><div>Report to</div> <div>Site Coordinator</div>
</div><br>
<div><div>Status</div> <div>Full-Time (40 hrs/week); Non-Exempt</div>
</div><br>
</div></div><h4 class="jobSectionHeader"><b>POSITION DESCRIPTION</b></h4>
<p>
Under the direction of the Site Coordinator, the Assistant Site Coordinator (ASC) is responsible for providing supervision, operations support, development and implementation of the CYC&rsquo;s Dianne Feinstein After School Program. They will work as a team to build a positive and supportive environment for school aged kindergarten to fifth grade youth.</p>
<h4 class="jobSectionHeader"><b>
DUTIES AND RESPONSIBILITIES</b></h4>
<ul><li>Support the day-to-day operations management of the program to ensure high quality programs and meet program compliance.</li>
<li>Assist Site Coordinator with administrative duties</li>
<li>Provide guidance and coordination support to program staff that will encompass but not limited to: academic assistance, fitness and recreation, snack and supper support, age and developmentally appropriate enrichment curriculum activities for transitional kindergarten to fifth grade students</li>
<li>Support Site Coordinator in overseeing facilities management plans to include safety protocols, space organization and cleanliness policies, open and close up procedures and ensure accountability for overall participant /site safety at all times.</li>
<li>Provide program coverage for staff absences.</li>
<li>Work collaboratively with the school leadership team, community partners, and faculty to design and align programs to support the school&rsquo;s goals for student development, academic achievement, social and emotional learning.</li>
<li>Support Site Coordinator in data collection, conducting observations, and use of assessments and feedback for ongoing program improvement.</li>
<li>Assist in managing student recruitment, enrollment, scheduling and registration procedures to meet program attendance goals.</li>
<li>Lead and assist staff with conflict mediations, using restorative practices, communicating with school and parents on student issues.</li>
<li>Contribute to building a strong sense of team with program staff, interns, and volunteers.</li>
<li>Build and maintain a high level of communication and positive relationships with all stakeholders &ndash; youth, school staff, parents, families, community partners and funders.</li>
<li>Respond promptly and professionally to all stakeholder inquiries.</li>
<li>Make contact with parents/caregivers in a professional and consistent manner to advise parents on youths&rsquo; progress and challenges.</li>
<li>Support Site Coordinator to ensure all participant records are complete, organized, and on file to meet funder compliance.</li>
<li>Support Site Coordinator in submitting all required documentation on a timely basis, including but not limited to: program reports, evaluations, monthly EMS/CMS attendance data entry, snack reports, etc.</li>
<li>Organize and manage all necessary supplies and materials for programs.</li>
<li>Participate in all meetings, workshops, and activities organized by CYC and funding agencies.</li>
<li>Support organization events and do other duties as assigned by supervisor or CYC management.</li>
</ul><h4 class="jobSectionHeader"><b>QUALIFICATIONS/REQUIREMENTS</b></h4>
<ul><li>Bachelor&rsquo;s degree in relevant fields preferred plus one year of youth development experience or Associate Degree with 2 years of proven experience in youth development/after school programming.</li>
<li>One year of staff supervision experience is preferred.</li>
<li>Experience in teaching using virtual platforms.</li>
<li>Experience in classroom management, conflict mediation, and restorative practices is a plus.</li>
<li>Good interpersonal and communication skills (both oral and written).</li>
<li>Ability to interact with diverse groups of constituents.</li>
<li>Good organizational skills such as: records keeping, event planning, space scheduling and coordination, computer/internet use, and administrative skills.</li>
<li>Ability to prepare comprehensive reports and do data analysis.</li>
<li>Capacity to multi-task, work independently, and meet strict programmatic deadlines.</li>
<li>Ability to model to staff and participants: professionalism, personal responsibility, a strong work ethic and positive character.</li>
<li>Bilingual in Cantonese, Mandarin and Spanish is preferred.</li>
<li>Willingness to work some evenings and weekends.</li>
<li>Able to lift or move at least 25lbs.</li>
</ul><div>CYC is an Equal Employment Opportunity employer and will not discriminate against any applicant or employee on the basis of race, age, religion, gender, marital status, national origin, citizenship, ancestry, physical or mental disability, veteran status, sexual orientation, or any other basis recognized by federal, state, or local law, including on the basis of the intersection of two or more protected characteristics, also known as intersectional discrimination. Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.</div></div>

Assistant Site Coordinator (Dianne Feinstein ASP)

Community Youth Center of San Francisco

<div><p><b>JOB DESCRIPTION</b></p><p>
The Community Youth Center of San Francisco (CYC) provides education, leadership development, behavioral health, intervention, street outreach, and workforce development services to San Francisco youth and their families. CYC envisions empowering young people to reach their highest potential as individuals and to develop a positive self/cultural identity. Our mission is to empower and strengthen a diverse population of high-need youth and their families by providing comprehensive youth development through education, employment training, advocacy, and other supportive services.</p><p><b><br>
Title:</b><b> </b><b>Assistant Site Coordinator (Dianne Feinstein ASP)</b></p><p><b>
Salary:</b><b> </b><b>$30-$34 per hour, plus excellent benefits</b></p><p><b>
Reports to:</b><b> </b><b>Site Coordinator</b></p><p><b>
Status:</b><b> </b><b>Full-Time (40 hrs/week); Non-Exempt</b></p><p><b><br>
Position Description:</b><br>
Under the direction of the Site Coordinator, the Assistant Site Coordinator (ASC) is responsible for providing supervision, operations support, development and implementation of the CYC&rsquo;s Dianne Feinstein After School Program. They will work as a team to build a positive and supportive environment for school aged kindergarten to fifth grade youth.<br>
<br>
<b>DUTIES AND RESPONSIBILITIES</b></p><ul><li>
Support the day-to-day operations management of the program to ensure high quality programs and meet program compliance.</li><li>
Assist Site Coordinator with administrative duties</li><li>
Provide guidance and coordination support to program staff that will encompass but not limited to: academic assistance, fitness and recreation, snack and supper support, age and developmentally appropriate enrichment curriculum activities for transitional kindergarten to fifth grade students</li><li>
Support Site Coordinator in overseeing facilities management plans to include safety protocols, space organization and cleanliness policies, open and close up procedures and ensure accountability for overall participant /site safety at all times.</li><li>
Provide program coverage for staff absences.</li><li>
Work collaboratively with the school leadership team, community partners, and faculty to design and align programs to support the school&rsquo;s goals for student development, academic achievement, social and emotional learning.</li><li>
Support Site Coordinator in data collection, conducting observations, and use of assessments and feedback for ongoing program improvement.</li><li>
Assist in managing student recruitment, enrollment, scheduling and registration procedures to meet program attendance goals.</li><li>
Lead and assist staff with conflict mediations, using restorative practices, communicating with school and parents on student issues.</li><li>
Contribute to building a strong sense of team with program staff, interns, and volunteers.</li><li>
Build and maintain a high level of communication and positive relationships with all stakeholders &ndash; youth, school staff, parents, families, community partners and funders.</li><li>
Respond promptly and professionally to all stakeholder inquiries.</li><li>
Make contact with parents/caregivers in a professional and consistent manner to advise parents on youths' progress and challenges.</li><li>
Support Site Coordinator to ensure all participant records are complete, organized, and on file to meet funder compliance.</li><li>
Support Site Coordinator in submitting all required documentation on a timely basis, including but not limited to: program reports, evaluations, monthly EMS/CMS attendance data entry, snack reports, etc.</li><li>
Organize and manage all necessary supplies and materials for programs.</li><li>
Participate in all meetings, workshops, and activities organized by CYC and funding agencies.</li><li>
Support organization events and do other duties as assigned by supervisor or CYC management.</li></ul><div></div><div><b>
QUALIFICATIONS:</b></div><ul><li>
Bachelor&rsquo;s degree in relevant fields preferred plus one year of youth development experience or Associate Degree with 2 years of proven experience in youth development/after school programming.</li><li>
One year of staff supervision experience is preferred.</li><li>
Experience in teaching using virtual platforms.</li><li>
Experience in classroom management, conflict mediation, and restorative practices is a plus.</li><li>
Good interpersonal and communication skills (both oral and written).</li><li>
Ability to interact with diverse groups of constituents.</li><li>
Good organizational skills such as: records keeping, event planning, space scheduling and coordination, computer/internet use, and administrative skills.</li><li>
Ability to prepare comprehensive reports and do data analysis.</li><li>
Capacity to multi-task, work independently, and meet strict programmatic deadlines.</li><li>
Ability to model to staff and participants: professionalism, personal responsibility, a strong work ethic and positive character.</li><li>
Bilingual in Cantonese, Mandarin and Spanish is preferred.</li><li>
Willingness to work some evenings and weekends.</li><li>
Able to lift or move at least 25lbs.</li></ul><p><br>
CYC is an Equal Employment Opportunity employer and will not discriminate against any applicant or employee on the basis of race, age, religion, gender, marital status, national origin, citizenship, ancestry, physical or mental disability, veteran status, sexual orientation, or any other basis recognized by federal, state, or local law, including on the basis of the intersection of two or more protected characteristics, also known as intersectional discrimination. Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.</p><p>
</p><p>7ASvUWo67S</p></div>

DocuSign

<div><h2 class="jobSectionHeader"><b>Company Overview</b></h2><div><br>
Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people&rsquo;s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign&rsquo;s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).</div><br>
<br>
<p></p><h2 class="jobSectionHeader"><b>What You'll Do</b></h2><div><br>
We are looking for a strategic, proactive, organized, dependable, flexible and people-driven Administrative Assistant, to support 2 Vice President(s) within the COO organization. You'll assume a wide range of internal, day-to-day responsibilities as well as external customer- and partner-facing tasks, all of which will require coordination, prioritization, confidentiality, and a high EQ. Using your exceptional strategic and critical thinking skills, as well as your focused multitasking capabilities, you'll effectively and independently help to manage the executive&rsquo;s time, while proactively future-planning, in order to make the team as efficient as possible and ensure smooth day-to-day business operations for the broader organization.</div><div></div><div><br>
This position is an individual contributor role reporting to the Vice President, Customer Success Strategy &amp; Operations.</div><div></div><div><p><b><br>
Responsibility</b></p></div><ul><li><div>
Perform administrative tasks for the Vice President(s)s within the COO organization including but not limited to calendar management, expenses, preparing meeting materials, presentations and other collateral, arranging international and domestic travel</div></li><li><div>
Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments as needed for event execution support, while helping to drive agenda, content, speakers and follow-up items</div></li><li><div>
Act as back-up to other Executive and Administrative Assistants in the COO organization as needed</div></li><li><div>
Frequently assist with San Francisco based COO team needs and logistics as necessary by working closely with the Executive Assistant to the COO</div></li><li><div>
Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants</div></li><li><div>
Attend and participate in staff meetings, and other business meetings, as needed, so as to build an understanding of business priorities</div></li><li><div>
Conduct new vendor and purchasing requests, as needed, following through to ensure prompt processing, approvals and payments</div></li><li><div>
Build and maintain cross-functional and cross-company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company and customers in mind</div></li><li><div>
Perform other administrative related functions, delegated or assigned</div></li></ul><br>
<br>
<p></p><h2 class="jobSectionHeader"><b>Job Designation</b></h2><div><p><b><br>
Hybrid:</b></p>
Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)</div><div></div><div><p><br>
Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.</p></div><br>
<br>
<p></p><h2 class="jobSectionHeader"><b>What You Bring</b></h2><div><p><b><br>
Basic</b></p></div><ul><li><div>
Bachelor&rsquo;s degree or equivalent experience</div></li><li><div>
2+ years of administrative assistant work supporting VP-level executives or higher</div></li></ul><div></div><div><p><b><br>
Preferred</b></p></div><ul><li><div>
3+ years of experience assisting multiple executives in a Saas company</div></li><li><div>
Thrives in an unstructured environment with minimal direction</div></li><li><div>
Able to manage multiple executives with different working styles</div></li><li><div>
Experience working at a rapidly-growing company</div></li><li><div>
Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives</div></li><li><div>
Strong computer and software skills (Google apps, Zoom, Concur, Word, Excel)</div></li><li><div>
Excellent organization, attention to detail and ability to context switch between tasks and topics</div></li><li><div>
High level of integrity</div></li><li><div>
Excellent communication skills</div></li><li><div>
Enthusiasm, adaptability, and ability to navigate ambiguity and take action accordingly</div></li></ul><br>
<br>
<p></p><h2 class="jobSectionHeader"><b>Wage Transparency</b></h2><div><br>
Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.</div><div></div><div><br>
Based on applicable legislation, the below details pay ranges in the following locations:</div><div></div><div><br>
California: $40.14/hour - $58.13/hour</div><div></div><div><br>
This role is also eligible for the following:</div><ul><li>
Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.</li></ul><div></div><div><p><br>
Global benefits</p>
provide options for the following:</div><ul><li>
Paid Time Off: earned time off, as well as paid company holidays based on region</li><li>
Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement</li><li>
Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment</li><li>
Retirement Plans: select retirement and pension programs with potential for employer contributions</li><li>
Learning and Development: options for coaching, online courses and education reimbursements</li><li>
Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events</li></ul><div><p><b>
Work Authorization Notice:
</b></p>Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.</div><br>
<div></div>
<br>
<p></p><h2 class="jobSectionHeader"><b>Life At Docusign</b></h2><div><p><b><br>
Working here</b></p></div><div>
Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what&rsquo;s right, every day. At Docusign, everything is equal.</div><div></div><div><br>
We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you&rsquo;ll be loved by us, our customers, and the world in which we live.</div><div></div><div><p><b><br>
Accommodation</b></p></div><div>
Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.</div><div></div><div><br>
If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.</div></div><p></p>
<br><div><h3 class="jobSectionHeader"><b>Our global benefits</b></h3>
<div></div><div><div><div><h4 class="jobSectionHeader"><b>Paid time off</b></h4>
<div>Take time to unwind with earned days off, plus paid company holidays based on your region.</div>
</div></div><div></div><div><div><h4 class="jobSectionHeader"><b>Paid parental leave</b></h4>
<div>Take up to six months off with your child after birth, adoption or foster care placement.</div>
</div></div><div></div><div><div><h4 class="jobSectionHeader"><b>Full health benefits</b></h4>
<div>Options for 100% employer-paid health plans from day one of employment.</div>
</div></div><div></div><div><div><h4 class="jobSectionHeader"><b>Retirement plans</b></h4>
<div>Select retirement and pension programs with potential for employer contributions.</div>
</div></div><div></div><div><div><h4 class="jobSectionHeader"><b>Learning &amp; development</b></h4>
<div>Grow your career with coaching, online courses and education reimbursements.</div>
</div></div><div></div><div><div><h4 class="jobSectionHeader"><b>Compassionate care leave</b></h4>
<div>Paid time off following the loss of a loved one and other life-changing events.</div></div></div></div></div>

Explore 86+ Administrative coordinator in San Francisco this March. Find roles across top companies and apply now to boost your career.

86 administrative coordinator jobs In San Francisco

Executive Assistant

Administrative Operations Specialist - (Administrative Analyst/Specialist Exempt II, Range III) - University Police Department

Executive Assistant to Head of Strategy & Operations

Administrative Assistant

Assistant Site Coordinator (Dianne Feinstein ASP)

Assistant Site Coordinator (Dianne Feinstein ASP)

Administrative Assistant