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administrative assistant (health care)

administrative coordinator ob gyn

Mount Sinai Health System

<div>Description
The Administrative Coordinator is responsible for administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division. This individual is expected to oversee 1-2 administrative direct reports, and typically reports to a division head, vice president or higher-level executive.
Responsibilities
1. Answers routine and specific inquiries when possible. Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution.
2. Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval.
3. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
4. Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.
5. Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.
6. Develops, updates and/or revises informational flyers, brochures, leaflets and mailings.
7. Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports.
8. Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included.
9. May assist supervisor with the completion of grant applications, special projects and JCAHO and other survey preparations.
10. Mentors, trains and/or conducts orientation for new office support staff and monitors performance.
11. Coordinates administrative, secretarial and/or general office support coverage.
12. Assigns work, sets deadlines and supervises the work of assigned staff.
13. Performs other related duties.
Qualifications<ul>
<li>Bachelors Degree or equivalent combination of applicable</li><li>
5 years related administrative or business experience required. Some supervisory experience preferred. experience and education</li></ul>
Non-Bargaining Unit, 843 - Obs/Gyn Reproductive Science - ISM, Icahn School of Medicine
Employer Description
Strength through Unity and Inclusion 

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. 

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. 

About the Mount Sinai Health System: 

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally. 

Equal Opportunity Employer 

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 

Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Administrative Coordinator-OB/GYN

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 40</li>
<li>Standard Work Schedule: Core business hours Monday-Friday, schedules vary</li>
<li>Building: 1111 Westchester Ave</li>
<li>Salary Range: 70,300 - 120,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

Reporting directly to the Nurse Manager, the Clinical Coordinator III (Registered Nurse III) assists healthcare providers with patient care, health education/promotion, electronic medical record (EMR) chart management, coordination of patient care, and clinical protocols as needed.

This experienced Clinical Coordinator III (Registered Nurse III) duties will include, but are not limited to, medication/immunization administration, point of care testing (POCT), clinical information abstraction, and patient education that can be in person, via our patient portal, or by phone. The Clinical Coordinator III (Registered Nurse III) will work closely with multiple providers and other clinical and administrative staff to deliver an excellent patient experience that contributes to positive health outcomes for patients and a work culture that represents our values. This nursing position will serve as a key member of the patient care team.

The Clinical Coordinator III (Registered Nurse III) will participate in or lead health initiatives within the department/unit to address health care gaps and promote positive health outcomes for patients. At this senior level, the Clinical Coordinator III (Registered Nurse III) may be asked to travel to site locations to train staff or review processes with staff, providers, and managers.

Responsibilities

Administrative/Operations
<ul>
<li>Assesses and collects data related to patient health status and inputs this medical information into the EMR as instructed by the physician.</li>
<li>Works with the care team to develop the plan and care across the continuum (e.g. inpatient, outpatient, home, skilled nursing facility, schools) which includes assisting with medication management (e.g. medication renewals) inclusive of medical prior authorizations as needed. Administer immunizations and medications.</li>
<li>Executes nursing interventions by collaborating with the care team and following standards of care established by the unit/department.</li>
<li>Assumes responsibility and accountability for effectively managing nursing care of individual patients</li>
<li>Supports on-going clinical functions of the service to provide compassionate patient-centered care.</li>
<li>Handles telephone, My Chart and in-person triage (for symptom management) as well as patient education.</li>
<li>Assists with the management of urgent and emergent patient situations.</li>
<li>Coordinates multidisciplinary health care services and arranges diagnostic tests (i.e. lab, x-ray) as ordered by physicians and performs diagnostic testing, therapeutic, and interventional procedures as needed.</li>
<li>Reviews and acts on test results (lab, x-ray).</li>
<li>Reviews and manages communications from internal and external &ldquo;customers&rdquo; inclusive of in basket messages, updating immunizations, updating health maintenance items.</li>
<li>Ensures infection control compliance within the practice.</li>
<li>Addresses appropriate measures to provide patient and family satisfaction.</li>
<li>May float to other clinics on as needed for operations need.</li>
<li>May establish standard clinical supply storage in collaboration with other clinical staff and audit that standards are being maintained. Establish standard protocols for medication/immunization inventory management and storage</li>
<li>Other duties as assigned and appropriate to scope, education, and/or training.</li>
</ul>
Specialty Specific Duties
<ul>
<li>Participates in Non-stress test protocols.</li>
<li>Assists in improving and maintaining the existing laboratory and pathology tracking system.</li>
<li>Monitor use and ordering of equipment, surgical instruments and supplies.</li>
<li>Weekly maintenance of equipment and medications/supplies for emergency carts.</li>
<li>Tracks and monitors risk management incidents, medication errors and other patient safety issues.</li>
<li>Assist physicians with patient treatments and procedures and department specific therapies.</li>
</ul>
People
<ul>
<li>Participates in recruitment of clinical staff</li>
<li>Precepts clinical staff (medical assistants, licensed practical nurses, and RNs and perform competency testing for new and established clinical staff.</li>
<li>Serves as a mentor and resource to others</li>
</ul>
Compliance/Other
<ul>
<li>Serves on relevant committees, task forces, and workgroup within the department</li>
<li>Maintains patient privacy and confidentiality according to HIPAA requirements at all times.</li>
<li>Keep current on all organizational and practice policies (e.g., infection control, HIPAA), goals, initiatives, and required trainings</li>
<li>Ensures that University and Department policies and procedures are followed.</li>
<li>Successfully complete all required university, hospital, and department trainings.</li>
<li>Other duties as assigned within professional scope of practice/training/education.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor of Science degree in Nursing or equivalent of education, training, and experience.</li>
<li>A minimum of 4 years of related experience. Clinical rotation experience associated with BSN degree programs will be applied toward related experience requirements.</li>
<li>An equivalent combination of education and experience may be considered.</li>
<li>Current and unrestricted New York State RN license.</li>
<li>Basic Life Support certified.</li>
<li>Ability to work indoors in an environmentally-controlled environment with a degree of dust, noise, odors, etc., without undue discomfort.</li>
<li>Ability to perform sedentary work that primarily involves sitting or standing for long periods of time.</li>
<li>Travel between clinical sites may be required depending on need.</li>
<li>Duties performed routinely require exposure to blood, bodily fluid, and tissue. Incumbent in expected to perform and/or/assist in emergency care and/or first aid as needed.</li>
<li>Ability to work collaboratively with a culturally diverse staff and patient/family population demonstrating tact, respect, and sensitivity.</li>
<li>Must have excellent communication skills and the ability to communicate effectively with a diverse audience of peers, management and other stakeholders. Must have highly developed interpersonal skills and ability to deescalate stressful situations.</li>
<li>Must be an engaged and positive team member demonstrating collaboration, inclusion, reliability, punctuality, and adaptability to new and changing situations including helping peers adapt to new situations.</li>
<li>Strong proficiency in computer skills including, but not limited to, Electronic Health Systems, Microsoft Excel, Microsoft Word, Email systems, etc.</li>
<li>Must be a motivated individual with a positive mindset and exceptional work ethic.</li>
<li>Must successfully complete systems training requirements.</li>
<li>It is expected that NST certification will be obtained within six (6) months of hire date.</li>
</ul>
Preferred Qualifications
<ul>
<li>Physician practice experience preferred.</li>
<li>2 years outpatient OB/GYN clinical experience.</li>
<li>2 years of related supervisory experience.</li>
<li>Advanced Life Support certified.</li>
</ul>
Competencies
Patient Facing Competencies
Minimum Proficiency Level
Accountability &amp; Self-Management
Level 3 - Intermediate
Adaptability to Change &amp; Learning Agility
Level 3 - Intermediate
Communication
Level 3 - Intermediate
Customer Service &amp; Patient Centered
Level 3 - Intermediate
Emotional Intelligence
Level 3 - Intermediate
Problem Solving &amp; Decision Making
Level 3 - Intermediate
Productivity &amp; Time Management
Level 3 - Intermediate
Teamwork &amp; Collaboration
Level 3 - Intermediate
Quality, Patient &amp; Workplace Safety
Level 3 - Intermediate
Leadership Competencies
Minimum Proficiency Level
Business Acumen &amp; Vision Driver
Level 1 - Introductory
Performance Management
Level 2 - Basic
Innovation &amp; Organizational Development
Level 1 - Introductory
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Clinical Care Coordinator III (RN) - OBGYN

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $66,300 - $75,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div>

Position Summary

The Division of General Medicine/Hospitalist Program seeks a highly motivated and detail-oriented Administrative Coordinator to provide comprehensive administrative support fully onsite at the Columbia University Medical Center. Reporting jointly to the Divisional Administrator and the Medical Director of the Hospitalist Program, this role supports both leaders and the broader Hospitalist office team.

The ideal candidate will possess strong organizational skills, the ability to manage multiple priorities simultaneously, and a proactive approach to problem-solving. This position plays a key role in ensuring the smooth operation of the Hospitalist Program, including managing calendars, coordinating meetings, maintaining office systems, and supporting recruitment and scheduling efforts.

The Administrative Coordinator will also be a member of the division&rsquo;s core administrative team, collaborating with colleagues in People &amp; Culture, IT, and Procurement to support division-wide initiatives such as events and communications.

Responsibilities
<ul>
<li>Serve as the primary liaison between the divisional administrative team and the Hospitalist group.</li>
<li>Provide administrative support to over 35 physicians and 75 physician assistants at Milstein Hospital.</li>
<li>Manage physician scheduling, maintain the Medical Director&rsquo;s calendar, coordinate meetings, and support working groups and social events.</li>
<li>Facilitate recruitment efforts, including preparing interview itineraries and escorting candidates.</li>
<li>Oversee the Hospital Medicine administrative office, including responding to external inquiries, submitting facilities requests, and maintaining office supplies and organization.</li>
<li>Administer the Hospitalist moonlighting program, including scheduling and monthly payroll submissions.</li>
<li>Support clinical appointment and reappointment processes in collaboration with the Manager of People &amp; Culture.</li>
<li>Track professional practice evaluations, expirables, compliance documentation, and Medicaid recertifications.</li>
<li>Participate in weekly core administrative team meetings and assist with division-wide events such as grand rounds, retreats, and holiday gatherings.</li>
<li>Perform additional duties as assigned by the Divisional Administrator and Medical Director.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor&rsquo;s degree or equivalent combination of education and experience.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).</li>
<li>Ability to handle sensitive and confidential information with discretion.</li>
<li>Strong attention to detail and excellent organizational skills.</li>
</ul>
Preferred Qualifications
<ul>
<li>At least two years of relevant administrative experience.</li>
<li>Experience with EPIC and Amion (or similar scheduling systems).</li>
<li>Ability to quickly learn new platforms (e.g., Columbia website CMS, Symplr, ARC, Interfolio).</li>
<li>Interest or experience in scheduling, website maintenance, and billing processes.</li>
</ul>
Other Requirements
<ul>
<li>Successful completion of applicable compliance and systems training requirements.</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Coordinator - General Medicine

aka NYC

<div>Client Services Account Coordinator
AKA NYC is a New York City based, award-winning, fully integrated advertising agency with unparalleled expertise across the arts &amp; entertainment, leisure, travel, retail, and tourism sectors. We are content-forward and data-fueled with a proven record of delivering cross-platform campaigns that get results. 
 
We are proud to partner with some of the most iconic names in entertainment, culture, and live experiences. Our client roster includes Broadway&rsquo;s biggest shows, world-renowned institutions like The Metropolitan Museum of Art, vibrant attractions such as The New York Botanical Garden, and dynamic sports organizations like the Harlem Globetrotters. From the magic of live theatre to the energy of stadiums and the wonder of cultural landmarks, we craft campaigns that connect audiences with real experiences &ndash; providing real stories, real emotions and real connections. 
 
AKA NYC is seeking an Account Coordinator to provide support across our Client Services team. The Account Coordinator will foster excellent client relationships across a portfolio of accounts and undertake administrative duties to support the management and delivery of campaigns and reporting. The Account Coordinator is a full-time, non-exempt position that is based in New York City. 
 
WHAT YOU&rsquo;LL DO:<ul><li>
Support the Client Services department with all aspects of campaigns and account management.
<ul><li>Collaborate across departments to ensure accurate and timely delivery.</li><li>
Brief in and manage artwork creation and delivery via our project management system, Asana.</li><li>
Support the Account Manager and Director with follow ups and action items.</li></ul></li><li>
Assist with administrative tasks such as scheduling meetings; preparing agendas, decks and other materials; and taking meeting notes.</li><li>
Help with the daily workflow within the Client Services team&mdash;help projects move forward, review work for accuracy, conduct research, and get client approval.</li><li>
Establish and maintain excellent relationship with clients.</li><li>
Performs other duties as assigned. 
</li></ul>
WHO WE&rsquo;RE LOOKING FOR:
<ul><li>1-2 years experience working in an administrative role or similar, ideally within the marketing or entertainment industries.</li><li>
Excellent verbal and written communication skills with ability to present information clearly.</li><li>
Excellent proofreading skills.</li><li>
Ability to anticipate and deliver client needs in a timely manner.</li><li>
Ability to build and foster strong relationships with clients and a commitment to providing them with the highest level of service.</li><li>
Proficiency with Microsoft Office suite including Excel, Word, PowerPoint, Outlook, and Teams.</li><li>
Understanding of AKA&rsquo;s servings and offerings.</li><li>
Demonstrated ability to work autonomously and as part of a team.</li><li>
Self-starter who can take initiative, problem-solve, and thrive in a fast-paced environment.</li><li>
Genuine interest in advertising and passion for the theatrical, arts, institutions, travel, and tourism categories.</li></ul> 

WHAT WE OFFER: 
The salary for this position in New York, NY is $52,000 per year. 
The base pay actually offered will take into account internal equity and may vary depending on the candidate&rsquo;s geographic region, job-related knowledge, skills, and years of experience. A discretionary bonus may be provided as part of the total compensation package. 
 
AKA also offers a comprehensive benefits package designed to support your well-being, growth, and balance, including:<ul><li>
Comprehensive healthcare &amp; dental &ndash; 100% employer-paid for employees</li><li>
Generous PTO policy, plus &frac12;-day Summer Fridays to make the most of sunny days</li><li>
Hybrid work model &ndash; a balance of in-office collaboration (minimum three days per week) and flexibility</li><li>
Continuous growth &amp; learning &ndash; annual Training &amp; Development fund to sharpen your skills</li><li>
Financial wellness perks &ndash; student loan repayment or tuition assistance based on tenure</li><li>
Paid parental leave &ndash; up to 12 weeks to support growing families</li><li>
Sabbatical opportunities &ndash; recharge and return inspired with paid time off for long-term employees</li><li>
A pet-friendly office &ndash; because great ideas come with great company</li></ul>
A Note on Diversity and Inclusion 
At AKA, we believe our team is at its best when we reflect the diversity of our community. We strive to hire and cultivate the best talent so when recruiting we work to actively reach and engage a wide community of people. We&rsquo;re passionate about creating an inclusive workplace that promotes and values diversity. We believe a diverse team makes us smarter, more creative, and helps us better understand the needs of the audiences we target with our campaigns. 
 
AKA is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. 
 
Sound like a good fit? We&rsquo;d love to hear from you! Please apply through our website. No phone calls or walk-ins, please.
0fzkUQK2k9</div>

Client Services Account Coordinator

Confidential Company

<div>
 
 Location - Midtown Manhattan - 4 days in-office
 
 
 Typically 9am - 5pm
 
 
 
 
 
 Overview
 
 
 We are seeking a highly organized and detail-oriented
 
 Administrative Assistant/Scheduling Coordinator
 
 to support senior leadership with a primary focus on
 
 interview scheduling and candidate coordination
 
 . This role is critical to ensuring a seamless, professional experience for candidates, clients, and internal stakeholders by managing complex calendars, coordinating interviews across multiple time zones, and maintaining clear, proactive communication.
 
 
 
 
 
 The ideal candidate thrives in a fast-paced environment, is meticulous with details, and excels at juggling priorities while maintaining a polished and professional demeanor.
 
 
 
 
 
 Key Responsibilities
 
 
 Interview Scheduling &amp; Coordination
 
 <ul>
 <li>
 Coordinate and schedule
 
 high-volume interviews
 
 across multiple stakeholders, including executives, hiring managers, candidates, and clients
 </li>
 <li>
 Manage
 
 complex calendars
 
 , often with last-minute changes or competing priorities
 </li>
 <li>
 Schedule virtual, in-person, and multi-round interview processes
 </li>
 <li>
 Handle rescheduling, cancellations, and urgent changes with professionalism and speed
 </li>
 <li>
 Prepare and send interview confirmations, calendar invites, agendas, and logistics
 </li>
 <li>
 Ensure candidates receive timely instructions, links, and directions
 </li>
 </ul>
 
 
 
 
 Process &amp; Coordination Excellence
 
 <ul>
 <li>
 Partner closely with internal teams to align availability and priorities
 </li>
 <li>
 Identify opportunities to improve scheduling workflows and efficiency
 </li>
 <li>
 Maintain a high-touch, white-glove candidate experience
 </li>
 <li>
 Ensure consistency, accuracy, and professionalism in all communications
 </li>
 </ul>
 
 
 
 
 Executive &amp; Administrative Support
 
 <ul>
 <li>
 Provide day-to-day administrative support to senior executives or recruiters
 </li>
 <li>
 Act as a primary point of contact for scheduling-related communication
 </li>
 <li>
 Track interview status and maintain accurate scheduling records
 </li>
 <li>
 Support meeting preparation, follow-ups, and documentation as needed
 </li>
 <li>
 Maintain confidentiality and discretion with sensitive information
 </li>
 </ul>
 
 
 
 
 Requirements
 
 
 2-10+ years of admin and/or scheduling experience
 
 
 Bachelor degree highly preferred
 
 
 
</div>

Administrative Assistant/Scheduling Coordinator - Asset Management Firm (# 3515278)

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $66,300-$68,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary
<div>
The Clinical Research Coordinator manages clinical trials conducted through the Clinical Protocol &amp; Data Management Office. This position reports directly to the Clinical Research Manager of the specific disease site this incumbent is assigned to. Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.
</div>
Responsibilities

The Clinical Research Coordinator manages clinical trials (including some regulatory and budget requirements) and assists in the coordination of tests/visits for patients, working with the study team to maximize work efficiency to gather all required data and relevant clinical information.

Responsibilities include, but are not limited to:
<ul>
<li>GENERAL STUDY MANAGEMENT
<ul><li>Reviewing research protocols.</li>
<li>Assisting Principal Investigators in study start up and submitting studies to appropriate offices.</li>
<li>Interacting with the regulatory team to maintain regulatory documentation and administrative files for each protocol</li>
<li>Under the supervision of the clinical research manager, the coordinator maintains procedures necessary for timely and complete data management, and complies with required supervision tools such as work logs and regular meetings. The coordinator will also comply with necessary regulatory responsibilities as needed.</li>
</ul></li></ul><ul><li>PATIENT MANAGEMENT 
<ul><li>Coordinates study enrollment, protocol treatment, and follow-up care for patients participating in clinical trials in conjunction with the clinical research nurse, research pharmacy, treatment center and other study staff.</li>
<li>Working with the research nurse, treating physicians, and Principal Investigators to confirm that each patient meets eligibility criteria specified for protocols and enrollment into clinical trials.</li>
<li>Communicating with various departments, physicians, labs, outside hospitals, and all members of the clinical team to ensure accuracy, timely retrieval of data, and confirm the appropriateness and timeliness of tests.</li>
<li>Collecting follow-up data on patients' post-treatment as required by the protocol and submit monthly reports to the clinical protocol office, tracking patient enrollment and accounts/payments for sponsored protocols.</li>
<li>Completes timely research billing review</li>
<li>Maintains and updates sponsor-related, university and department databases/logs</li>
</ul></li></ul><ul><li>DATA MANAGEMENT
<ul><li>Handling data management requirements for each patient enrolled.</li>
<li>Abstracts, assembles, and organizes clinical research data.</li>
</ul></li></ul><ul><li>OTHER
<ul><li>Coordinator performs other related duties and participates in special projects as assigned.</li>
<li>Perform other related duties and responsibilities as assigned/requested.</li>
</ul>
</li></ul>Minimum Qualifications
<ul>
<li>Bachelor&rsquo;s degree or equivalent in education and/or experience.</li>
</ul>
Preferred Qualifications
<ul>
<li>Two years of related experience or equivalent in education.</li>
<li>Excellent interpersonal and organizational skills.</li>
<li>Computer Skills: proficiency with MS Word programs and familiarity with Mac and PC platforms.</li>
<li>Experience in clinical research setting with knowledge of HIPAA and GCP.</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Clinical Research Coordinator I

Jannine Abadi Associates

&middot;Job Overview We are seeking a dynamic and highly organized Administrative Assistant/Office Coordinator to join an Apparel Company in NYC. This entry level position is great for a recent College Graduate looking to move into the Fashion Apparel world!This role is vital in ensuring the smooth operation of our office environment, providing exceptional support to staff and visitors, and managing daily administrative tasks with efficiency and professionalism. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to contribute to a positive and productive workplace atmosphere.Responsibilities<ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately</li><li>Manage multi-line phone systems, screen calls, and handle inquiries with professionalism and courtesy</li><li>Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents</li><li>Plan office engagement events</li><li>Coordinate catering and logistics</li><li>Support onboarding with HR</li><li>Coordinate calendar management, including scheduling meetings, appointments, and events for staff members</li><li>Provide administrative support to the leadership team, and cross-functional teams, as needed</li><li>Manage travel arrangements</li><li>Prepare meeting materials and logistics</li><li>Support ad hoc executive requests and special projects</li><li>Oversee office supply inventory, place orders as needed, and ensure the office remains well-stocked and functional</li><li>Provide customer support via phone or email, addressing questions or concerns promptly and effectively</li><li>Assist with proofreading documents, preparing reports, and handling clerical duties such as copying, scanning, and mailing</li><li>Obsessed with keeping the office space clean and organized</li><li>Comfortable coordinating vendors and managing operational logistics</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications Canva a plus!</li><li>Strong organizational skills with the ability to prioritize tasks efficiently</li><li>Excellent phone etiquette and customer service skills in a fast-paced environment</li><li>Experience with office management procedures and clerical responsibilities</li><li>Familiarity with multi-line phone systems and front desk operations</li><li>Demonstrated computer literacy with data entry accuracy and attention to detail</li><li>Effective time management skills to handle multiple responsibilities simultaneously</li></ul>Join us in creating an energetic work environment where your organizational talents will shine! This paid position offers an exciting opportunity to develop your administrative skills while supporting a vibrant team dedicated to excellence.Pay: $55,000.00 - $60,000.00 per yearWork Location: In person

Administrative Assistant/Office Coordinator

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