administrative assistant

administrative assistant (external agency staff) Jobs in New York

executive administrative assistant Jobs in New York

executive administrative assistant

accounting coordinator

administrative assistant - flight operations Jobs in New York

administrative coordinator operations division faculty and staff addh

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule: 9AM-5PM (M-F)</li>
<li>Building:</li>
<li>Salary Range: $90,000-115,000</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
Under the general direction of the Sr. Clinical Care Manager, the Clinical Nurse Coordinator II, RN is responsible for assisting in the management of the delivery of patient care across two faculty practice sites and four divisions, including hospital-sponsored teaching clinic.</p>
<p>
Tasks include but are not limited to coordinating patient care; anesthetizing by local injection; assisting in surgical procedures; developing a nurse-patient/family relationship; and assessing and managing patients within all adult age groups from young adult to geriatrics. In addition to primary responsibilities within the Division of Dermatologic surgery, the Clinical Nurse Coordinator III, RN will be expected to assist as needed in other divisions within the Department of Dermatology.</p>
<p></p>
<p>Responsibilities</p>
<div>
<ul><li>Collaborate with physicians in the assessment, evaluation, treatment, and ongoing management of patients with dermatologic conditions.</li>
<li>Perform surgical procedures including local anesthesia, punch and shave biopsies, suture removal, and wound care.</li>
<li>Prepare, dilute, and draw up medications as needed for use in the faculty practice and Resident Clinic.</li>
<li>Assist with dermatology medical procedures including laser therapy, photodynamic therapy, and cosmetic procedures.</li>
<li>Assess patients using all available physical and diagnostic data, incorporating medical history, and evaluate patient status and progress with the current plan of care.</li>
<li>Provide coverage and assess patients during and after selected therapies; perform CPR.</li>
<li>Attend staff meetings, patient support meetings, and continuing education activities pertaining to the specialty as appropriate.</li>
<li>Participate in all quality improvement/process improvement initiatives.</li>
<li>Conduct comprehensive patient assessments, obtain accurate medical histories through effective interviewing techniques, ensure thorough and timely documentation in the medical record, and provide patient and family education regarding disease state, treatment plans, medications, side effects, and follow-up care.</li>
<li>Perform phone triage as appropriate and provide follow-up guidance and direction to patients based on the situation.</li>
<li>Participate in sign-out activities and patient follow-up.</li>
<li>Ensure compliance with applicable regulatory agency standards (e.g., OSHA, JCAHO, DOH, HIPAA, billing compliance, etc.).</li>
<li>Perform diagnostic testing and analysis of results.</li>
<li>Order appropriate laboratory supplies, follow up on results, answer pre- and post-operative questions, gather data, and act as a liaison.</li>
<li>Provide cross-coverage across clinical areas and perform other duties as assigned to support patient care, clinic operations, and departmental needs.</li>
<li>Perform other related duties and responsibilities as assigned/requested.</li>
</ul>
</div><p></p><p>Minimum Qualifications</p>
<ul>
<li>Bachelor&rsquo;s degree in Nursing or equivalent in education and experience.</li>
<li>BLS certified.</li>
<li>Current New York State RN license.</li>
</ul>
<p></p><p>Preferred Qualifications</p>
<ul>
<li>0-2 years related experience. Clinical rotation experience associated with BSN degree programs will be applied toward related experience requirements.</li>
</ul>
<p></p><p>Other Requirements</p>
<ul>
<li>Knowledge of medical safety practices and ability to evaluate existing standards and implement new policies and procedures.</li>
<li>Knowledge of current clinical best practices and clinical state-of-the-art procedures.</li>
<li>Knowledge of organizational policies, regulations, and procedures to administer patient care.</li>
<li>Excellent oral/written communication, interpersonal, organizational, and computer skills (EPIC electronic medical record, Microsoft Office).</li>
<li>Ability to work effectively both independently and within diverse workgroups.</li>
<li>Ability to identify problems, research and recommend solutions, develop, and maintain quality systems, and exercise a high degree of initiative, judgment, discretion, and independent decision-making.</li>
</ul>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p>
<div>
<div><div><div><div><div><div><div><div><div><ul><li><b>Provide cross-coverage across clinical areas and perform other duties as assigned to support patient care, clinic operations, and departmental needs.</b></li><br>
</ul>
</div></div></div></div></div></div></div></div></div></div><div></div><div><div><div><div><div><div><div><div><div><div><ul><li><b>Provide cross-coverage across clinical areas and perform other duties as assigned to support patient care, clinic operations, and departmental needs.</b></li><br>
</ul>
</div></div></div></div></div></div></div></div></div></div><div></div><div><div><ul><li>Collaborate with physicians in the assessment, evaluation, treatment, and ongoing management of patients with dermatologic conditions.</li>
<li>Perform surgical procedures including local anesthesia, punch and shave biopsies, suture removal, and wound care.</li>
<li>Prepare, dilute, and draw up medications as needed for use in the faculty practice and Resident Clinic.</li>
<li>Assist with dermatology medical procedures including laser therapy, photodynamic therapy, and cosmetic procedures.</li>
<li>Assess patients using all available physical and diagnostic data, incorporating medical history, and evaluate patient status and progress with the current plan of care.</li>
<li>Provide coverage and assess patients during and after selected therapies; perform CPR.</li>
<li>Attend staff meetings, patient support meetings, and continuing education activities pertaining to the specialty as appropriate.</li>
<li>Participate in all quality improvement/process improvement initiatives.</li>
<li>Conduct comprehensive patient assessments, obtain accurate medical histories through effective interviewing techniques, ensure thorough and timely documentation in the medical record, and provide patient and family education regarding disease state, treatment plans, medications, side effects, and follow-up care.</li>
<li>Perform phone triage as appropriate and provide follow-up guidance and direction to patients based on the situation.</li>
<li>Participate in sign-out activities and patient follow-up.</li>
<li>Ensure compliance with applicable regulatory agency standards (e.g., OSHA, JCAHO, DOH, HIPAA, billing compliance, etc.).</li>
<li>Perform diagnostic testing and analysis of results.</li>
<li>Order appropriate laboratory supplies, follow up on results, answer pre- and post-operative questions, gather data, and act as a liaison.</li>
<li>Provide cross-coverage across clinical areas and perform other duties as assigned to support patient care, clinic operations, and departmental needs.</li></ul></div></div></div>

Clinical Coordinator I / RN

Colby-Sawyer College

<div><p>Colby-Sawyer College is a comprehensive liberal arts-based institution located in the scenic Lake Sunapee area of New Hampshire. We have friendly people, beautiful nature, and small-town amenities and shops. We are located about 35 minutes south of Dartmouth College and just 1 hour 30 minutes from Boston. For more information see Lake Sunapee Region Chamber of Commerce, NH .
</p><p>We strive to always be a people-first organization. We are passionate about building and sustaining an inclusive and equitable working environment for all employees. If you are looking for a place where you will feel welcome and that you belong, Colby-Sawyer College is that place.
</p><p>Colby-Sawyer is especially interested in candidates who can contribute to the diversity and excellence of the institution. Applicants are encouraged to share what they can offer and how they can help us to achieve and maintain these values in their cover letter.
</p><p>Interested candidates may also visit Human Resources in Colgate Hall Room 230, Monday through Friday from 8am - 5pm, to alternatively complete a paper application.
</p><p>Review of candidates will begin immediately and continue until the position is filled.
</p><p><i>Colby-Sawyer College is committed to maintaining a diverse workforce and an inclusive work environment which celebrates multiple perspectives. </i><i>Under institutional policy, as well as under state and federal law (including Title IX of the Education Amendments </i><i>of </i><i>1972 and </i><i>the Age </i><i>Discrimination </i><i>Act), </i><i>Colby-Sawyer College does not discriminate in </i><i>its hiring or employment practices or its admission practices on the basis of race or </i><i>ethnicity; </i><i>color; national origin; religion; age; mental or physical disability; parental, family or marital status; veteran status; or sex (including pregnancy or related conditions, sexual orientation, genetic information, gender identity or gender expression). Further, Colby-Sawyer College prohibits sex discrimination in any education program or activity that it operates.
</i></p><p><i>The college recognizes that harassment related to an individual's sex, sexual orientation, gender identity, </i><i>or gender expression can </i><i>occur in </i><i>conjunction with </i><i>misconduct related </i><i>to an individual's race, color, ethnicity, national origin, religion, age, or disability. Targeting individuals on the basis of these characteristics is also a violation of the college policy. Under these circumstances, the college will coordinate the investigation and resolution efforts outlined in the college&rsquo;s Sex-based Discrimination and Sex-based Harassment Policy and Grievance Procedures as well as the Code of Community Responsibility (for students) and Employee Handbook (for employees), to address harassment related to the targeted individual's sex, sexual orientation, gender identity, or gender </i><i>expression together with the conduct related to the targeted individual&rsquo;s race, color, ethnicity, national origin, religion, age or disability.</i></p></div>
<br><div><p>Working independently and collaborating with faculty, staff and stakeholders, the <b>Alumni Relations &amp; Development Coordinator </b>supports the college&rsquo;s fundraising and alumni relations efforts and coordinates administrative functions within the Advancement Office. In addition, the Alumni Relations &amp; Development Coordinator also provides essential logistical support for events, donor relations, stewardship communications and departmental initiatives that advance the college&rsquo;s mission.<br>
</p><p></p><h4 class="jobSectionHeader"><b>Responsibilities
</b></h4><p><b>Office Management:
</b></p><ul><li>Serve as the primary departmental contact for students, faculty, staff, alumni and other internal and external stakeholders, directing inquiries and providing information on Advancement services and programs.
</li></ul><p><b>Event Coordination:
</b></p><ul><li>Support logistics and planning for Advancement events, including Homecoming &amp; Family Weekend, donor receptions, alumni gatherings and special campus events, working closely with vendors and internal departments.
</li><li>Research, identify, secure and coordinate venues, catering needs, rentals and vendors for on- and off-campus events.
</li><li>Coordinate and execute event promotion, invitations and follow-up communications.
</li><li>Manage and maintain event RSVPs in a timely and accurate manner.
</li></ul><p><b>Engagement and Stewardship:
</b></p><ul><li>Assist in building and maintaining strong relationships with alumni and donors by coordinating correspondence, preparing engagement materials and supporting fundraising campaigns.
</li><li>Coordinate the student thank you program for scholarships and internship funding, ensuring that recipients express appreciation to donors and tracking correspondence.
</li></ul><p><b>Volunteer Management:
</b></p><ul><li>Work with class correspondents to collect and organize class notes for the Colby-Sawyer magazine, ensuring timely submissions and accuracy in published updates.
</li><li>Recruit volunteers from young alumni classes to serve on class reunion committees and collaborate with these committees to plan, promote and execute successful reunion events.
</li></ul><p><b>Communications and Digital Engagement:
</b></p><ul><li>Build, schedule and send mass email and/or text messages to key constituents, ensuring consistent and engaging communication that aligns with the college&rsquo;s branding and messaging guidelines.
</li><li>Maintain and update Advancement web pages to provide accurate, timely information and enhance the experience for online visitors.
</li></ul><p><b>Department Administrative Support
</b></p><ul><li>Monitor the Advancement Department budget, track expenses, process invoices and periodically review year-end projections with Director of Annual Giving &amp; Operations.
</li><li>Monitor use of department-wide calendar, adding college events to shared calendar and scheduling staff meetings.
</li><li>Learn the gift entry process, enter gifts on a regular basis and act as team back-up for gift entry when Manager of Advancement Services is absent from campus.
</li><li>With others, monitor shared department email inboxes, distribute messages to others or respond directly.
</li><li>Collaborate with others to carry out special projects or pursue opportunities for improvements in the department&rsquo;s work.
</li><li>Track inventory of office supplies and place orders when needed.
</li><li>Deliver and retrieve mail from college post office.
</li><li>Maintain confidentiality of all proprietary information/materials.</li></ul></div>
<br><div><ul><li>Bachelor's degree or combination of education and experience from which comparable knowledge and skills are acquired.
</li><li>Experience in a fast-paced, service-oriented environment.
</li><li>Ability to manage multiple projects at the same time.
</li><li>Demonstrated proficiency with MS Word, Excel, PowerPoint and other products in the Microsoft Office Suite.
</li><li>Willingness to adopt new strategies and tactics in the workplace.
</li><li>Experience working as a part of a team where collaboration is critical to success.
</li><li>A commitment to diversity and an appreciation for the goals and objectives of small colleges.
</li><li>Strong writing, editorial and proofreading skills preferred.</li></ul></div>

Alumni Relations & Development Coordinator

Weill Cornell Medicine

<div><p>Title: Senior Medical Secretary
</p><p>Location: Upper East Side
</p><p>Org Unit: Pediatric Urology Clinical Operations</p>
<p>Work Days: Monday-Friday</p>
<p>Weekly Hours: 35.00</p>
<p>Exemption Status: Non-Exempt</p>
<p>Salary Range: $27.69 - $30.77
</p><ul><li>As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices</li></ul>
<div><div><div><h2 class="jobSectionHeader"><b>
Position Summary</b></h2>
</div><div>Under supervision, is responsible for assisting physicians with patient care, administrative, and organizational tasks as they relate to patient flow and the conveyance of a positive image of the physicians practice</div></div><div><div><h2 class="jobSectionHeader"><b>
Job Responsibilities</b></h2>
</div><ul><li>Responsible for front-end revenue cycle processes, which may include but is not limited to, the check-in/check-out of patients and collection/reconciliation of time-of-service payments,as applicable. May also discuss patient&rsquo;s responsibility for payments
</li><li>If applicable, ensures that patients provide any pre-visit documentation, pre-certifications or authorizations for medical services as needed, and/or a referral, if required.
</li><li>Schedules, confirms, re-schedules and cancels appointments for both new and existing patients using the scheduling application. Monitors schedules for wait lists, re-schedules and cancellations.
</li><li>May assist with coordination of follow-up care including scheduling of laboratory/diagnostic tests and prescription requests.
</li><li>Maintains physicians&rsquo; administrative (research and academic) and clinical/surgical schedules.
</li><li>Prepares charges and payments for submission to the billing office.
</li><li>Identifies delinquent accounts for collection activities. Reviews status of accounts with physician to determine next steps.
</li><li>Assists with physicians&rsquo; research activities, if applicable.
</li><li>Assists in the preparation of lectures and presentations.
</li><li>If applicable, prepares travel arrangements for business purposes; prepares travel schedule and presentation documents for conferences and lectures.
</li><li>Updates physicians&rsquo; CV and credentialing documentation as needed.
</li><li>Initiates and prepares written correspondence as needed and based on functional needs.
</li><li>May be responsible for chaperone duties during patient exams as needed.
</li></ul></div><div><div><h2 class="jobSectionHeader"><b>Education</b></h2>
</div><ul><li>High School Diploma
</li></ul></div><div><div><h2 class="jobSectionHeader"><b>Experience</b></h2>
</div><div>Approximately 2 or more years of prior related experience</div></div><div><div><h2 class="jobSectionHeader"><b>
Knowledge, Skills and Abilities</b></h2>
</div><ul><li>Previous experience using computerized appointment scheduling systems (EPIC preferred) and/or electronic Medical Record (eMR) system (ideally EPIC-Care).
</li><li>Knowledge of CPT, ICD-9, and ICD-10 coding.
</li><li>Working knowledge of third party payor reimbursement - Medicare, Medicaid, Managed Care and commercial insurance.
</li></ul></div><div><div><h2 class="jobSectionHeader"><b>Licenses and Certifications</b></h2>
</div></div><div><div><h2 class="jobSectionHeader"><b>Working Conditions/Physical Demands</b></h2>
</div><div>Standard office work</div></div></div><br>
<p></p>
<p>Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of &ldquo;any person, any study.&rdquo; No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual&rsquo;s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.</p>
<p>Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans&rsquo; Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.</p></div><p></p>

Senior Medical Secretary

Rensselaer Polytechnic Institute

<p></p><div><p><b>Job Summary:</b></p>
 <p>The Administrative Coordinator manages and oversees the day-to-day operations and administrative support activities of the Dean of Students Office (DOSO), Conference Room, and Off-Campus Community Center. The Administrative Coordinator serves as the primary point of contact for both internal and external constituencies, assists and represents DOSO in communicating with constituents, and handles multiple issues and concerns as they arise. The Administrative Coordinator coordinates logistics for programming and completes special projects as needed by offices in the Dean of Students portfolio.</p>
<p><b>Who we are:</b></p>
<p>Founded in 1824, <b>Rensselaer Polytechnic Institute (RPI)</b> is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, <i>RPI Forward, </i>charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ︎</p>
<p>Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world&rsquo;s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world.</p>
<p>With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.</p>
<p><b>Minimum Qualifications:</b></p>
<ul><li>Highschool Diploma or equivalent</li>
<li>Five (5) or more years related experience</li>
</ul><p>Relevant combinations of education, training and experience may be considered.</p>
<p><b>Preferred Qualifications:</b></p>
<ul><li>Associate's Degree in related field</li></ul><br>
<div></div><p><b>Representative Job Duties:</b></p>
<ul><li>Manage daily office routines to ensure efficient and effective office operations. Triage incoming calls and serve as first point of contact. Provide DOSO staff with all relevant information to provide timely responses and follow-up. Assist the DOSO in planning, organizing prioritizing and coordinating the timely assignment, follow-up and completion of work and projects. Track and record leave time for DOSO. Ensure that new employees are appropriately processed for payroll and proper procedures are followed for employment separations</li>
<li>Plan and maintain complex, busy and shifting schedules of appointments, meetings and travel. Ensure members of the DOSO staff are prepared with essential information and background for each meeting and/or trip. Draft travel itineraries, reserve lodging, set up meeting rooms, and handle all logistics associated with these activities. Prepare and process travel and expense reports in accordance with Institute policies</li>
<li>Record Management: Develop and maintain an efficient, confidential records management system to ensure immediate availability of materials. Assist with the maintenance and coordination of judicial and/or student intervention case files in case management system (Maxient)</li>
<li>Train, supervise and schedule work-study students. Assure that work is done in a timely manner and evaluate performance. Prepare all work-study paperwork coordinating with financial aid and payroll. Prepare student, bi-weekly and semi-monthly payroll</li>
<li>Utilize enterprise-wide Institute systems (Banner and Data Warehouse) and subsidiary systems to monitor financial activity and provide reports to the DOSO and the Student Experience Business Manager. Monitor spending to ensure adherence to general policies and guidelines. Identify and resolve discrepancies in accordance with Institute and DOSO portfolio standards and policies</li>
<li>Maintain inventory of office supplies which includes ordering and invoice processing through OSCAR and Banner</li>
<li>Coordinate communication, marketing, and social media efforts for any DOSO programming and educational initiatives. Arrange event details including but not limited to purchasing supplies or equipment, catering, reserving space, setting up and tearing down</li>
<li>Ensure that public spaces in Academy Hall are adequately maintained by inspecting public areas on a weekly basis and initiating service requests as needed. Monitor any possible safety concerns. Coordinate with the Student Experience Operations Manager if required to manage larger repair projects</li>
<li>Other duties and special projects as assigned</li>
</ul><p><b>Shift:</b></p>
<p>Business Hours, Monday through Friday. Weekends or evenings occasionally required</p>
<p><b>Starting Salary/Rate:</b></p>
<p><b>Expected hiring range:</b> $20.00 - $23.75 / hr</p>
<p><b>Pay transparency disclosure:</b> The selected candidate&rsquo;s salary will be determined based on factors that include the available budget, internal equity, and the final candidate&rsquo;s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer&rsquo;s good faith estimate of the expected hiring range at the time of posting.</p>
<p><b>Application instructions:</b></p>
<p>Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.</p>
<p>If you need assistance with the online application process, please contact careers@rpi.edu.</p>
<b>Job Posted Date:</b>
<p>Applications will be accepted until the position is filled.</p>
<p><b>Total Compensation and Benefits Information:</b></p>
<p>Rensselaer&rsquo;s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).</p><div><br>
</div><div><p><i>Rensselaer Polytechnic Institute is committed to the cultivation of a community that is welcoming, inclusive, and above all values learning. We welcome candidates who bring a variety of perspectives to Rensselaer Polytechnic Institute's work and campus communities. Rensselaer Polytechnic Institute </i><i>is an Equal Opportunity Employer.</i></p>
<p><i>All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or other characteristic protected by law.</i></p></div></div><p></p>

Administrative Coordinator

East River Medical Imaging

<div><p>Reports To: Senior Director, Strategic Initiatives</p>
<p><b>Summary</b></p>
<p>At East River Medical Imaging, P.C., our mission is to consistently provide the highest quality and availability of diagnostic imaging and therapy with compassion and comfort for our patients. Our physicians are leaders in subspecialized radiology and are committed to advancing patient care through innovative imaging, theranostics, and clinical research.</p>
<p>The <b>Theranostics &amp; Research Coordinator</b> plays a vital role in supporting both the growing Theranostics Program and the clinical research portfolio at East River Medical Imaging. This position is responsible for coordinating patient care, scheduling research and therapeutic procedures, supporting study start-up activities, managing clinical trial data transfers, maintaining regulatory and study documentation, and serving as a liaison between patients, research sponsors, study sites, and clinical staff.</p>
<p>The Coordinator serves as a primary operational contact for the Pluvicto&reg; therapy program and assists in ensuring an exceptional patient experience throughout the treatment journey. The role also supports East River-sponsored and investigator-initiated research studies through participant coordination, documentation management, informed consent support, and adherence to Good Clinical Practice (GCP), institutional policies, and protocol requirements.</p>
<p>This position requires exceptional attention to detail, strong organizational and communication skills, the ability to work independently, and a passion for advancing patient care through clinical research and precision medicine.</p>
<p></p><p><b>Essential Duties &amp; Responsibilities</b></p>
<p><b><i>Theranostics Program Coordination</i></b></p>
<ul><li>Serve as a primary coordinator for the Theranostics Program, including Pluvicto&reg; therapy and future radiopharmaceutical therapies.</li>
<li>Coordinate patient scheduling across consultations, imaging appointments, dosimetry studies, laboratory testing, treatment administration, and follow-up visits.</li>
<li>Monitor patient readiness for treatment by coordinating required bloodwork, insurance approvals, and physician documentation.</li>
<li>Coordinate radiopharmaceutical dose ordering and scheduling with vendors and internal clinical teams.</li>
<li>Communicate appointment details, preparation instructions, and treatment expectations to patients and caregivers.</li>
<li>Act as a patient advocate by addressing questions, facilitating communication, and supporting a best-in-class patient experience.</li>
<li>Collaborate closely with physicians, nurses, technologists, and administrative staff to ensure efficient treatment workflows.</li>
<li>Track patient milestones and ensure timely completion of protocol-required procedures and assessments.</li>
<li>Escalate clinical, scheduling, or operational concerns to appropriate team members.</li>
</ul>
<p><b><i>Clinical Research Operations</i></b></p>
<ul><li>Support study start-up activities, including feasibility assessments, site qualification activities, investigator documentation, training records, and study activation processes.</li>
<li>Coordinate research imaging appointments and protocol-specific procedures.</li>
<li>Maintain study calendars, visit schedules, and participant tracking logs.</li>
<li>Facilitate communication with sponsors, CROs, research coordinators, and participating research sites.</li>
<li>Support participant recruitment, scheduling, and retention activities.</li>
<li>Assist with informed consent discussions and documentation in accordance with applicable regulations and delegated responsibilities.</li>
<li>Coordinate protocol-related communications between Principal Investigators, radiologists, research staff, technologists, and nursing personnel.</li>
<li>Ensure accurate and timely completion of study documentation.</li>
</ul>
<p><b><i>Data Management &amp; Imaging Transfers</i></b></p>
<ul><li>Perform protocol-specific image and data transfers in accordance with study requirements.</li>
<li>De-identify and anonymize imaging data prior to transfer in compliance with HIPAA, sponsor requirements, and study protocols.</li>
<li>Upload imaging studies and supporting documentation to sponsor portals, imaging core labs, and research databases.</li>
<li>Maintain transfer logs and documentation demonstrating data integrity and regulatory compliance.</li>
<li>Troubleshoot data transfer issues and coordinate resolution with sponsors, CROs, core laboratories, and internal IT resources.</li>
<li>Ensure adherence to study timelines and sponsor requirements for imaging submissions.</li>
</ul>
<p><b><i>Regulatory &amp; Quality Support</i></b></p>
<ul><li>Support maintenance of regulatory binders, study files, delegation logs, training documentation, and essential research records.</li>
<li>Assist with internal audits, sponsor monitoring visits, and regulatory inspections.</li>
<li>Review study procedures, policies, and protocol amendments to support operational compliance.</li>
<li>Ensure compliance with Good Clinical Practice (GCP), HIPAA, institutional policies, and applicable regulatory requirements.</li>
<li>Participate in quality improvement initiatives related to research and theranostics operations.</li>
</ul>
<p></p><p><b>Competencies</b></p>
<p><b><i>Attention to Detail</i></b></p>
<p>Demonstrates exceptional accuracy in scheduling, documentation, data management, regulatory compliance, and patient coordination activities.</p>
<p><b><i>Communication</i></b></p>
<p>Communicates effectively and professionally with patients, research sponsors, investigators, research sites, physicians, nurses, technologists, and administrative staff.</p>
<p><b><i>Organization &amp; Time Management</i></b></p>
<p>Successfully manages multiple priorities, deadlines, protocols, and patient schedules in a fast-paced environment.</p>
<p><b><i>Patient-Centered Service</i></b></p>
<p>Demonstrates compassion, empathy, professionalism, and commitment to delivering an exceptional patient experience.</p>
<p><b><i>Problem Solving</i></b></p>
<p>Identifies issues proactively, gathers relevant information, develops solutions, and follows through to resolution.</p>
<p><b><i>Adaptability</i></b></p>
<p>Responds effectively to changing priorities, protocol amendments, evolving workflows, and new technologies.</p>
<p><b><i>Collaboration</i></b></p>
<p>Builds strong working relationships across multidisciplinary teams and contributes to shared organizational goals.</p>
<p></p><p><b>Qualifications</b></p>
<p>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.</p>
<p><b>Education &amp; Experience</b></p>
<p><b><i>Required</i></b></p>
<ul><li>Bachelor's degree in a health sciences, clinical research, healthcare administration, nursing, public health, or related field.</li>
<li>Minimum of 5 years of healthcare experience, clinical operations experience, or healthcare administration experience.</li>
<li>Experience working with patients in a clinical or healthcare setting.</li>
<li>Strong understanding of medical terminology.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Proficiency in Microsoft Office applications.</li>
</ul>
<p><b><i>Preferred</i></b></p>
<ul><li>Prior experience in radiology, clinical research, research coordination, oncology, nuclear medicine, or therapeutic services.</li>
<li>Knowledge of human subjects research regulations and clinical trial operations.</li>
<li>Experience supporting investigational studies, radiopharmaceuticals, or oncology patient populations.</li>
<li>Experience with clinical trial management systems, research databases, imaging core laboratory submissions, or sponsor portals.</li>
<li>Bilingual skills strongly preferred.</li>
<li>Good Clinical Practice (GCP) training and certification.</li>
</ul>
<p><b><i>Training Requirement</i></b></p>
<ul><li>GCP certification preferred upon hire.</li>
<li>If not already certified, successful completion of Good Clinical Practice (GCP) training is required within the first three months of employment.</li>
</ul>
<p></p><p><b>Skills</b></p>
<ul><li>Exceptional organizational and project coordination skills.</li>
<li>Strong independent work ethic and ability to manage responsibilities with minimal supervision.</li>
<li>Excellent attention to detail and documentation accuracy.</li>
<li>Ability to communicate professionally with patients, physicians, sponsors, research sites, nurses, and technologists.</li>
<li>Ability to maintain confidentiality and handle sensitive health information.</li>
<li>Strong analytical, problem-solving, and critical-thinking skills.</li>
<li>Ability to manage competing priorities while maintaining quality and compliance.</li>
<li>Commitment to continuous learning and professional development.</li>
</ul>
<p></p><p><b>Computer Skills</b></p>
<p>To perform this job successfully, an individual should have experience with:</p>
<ul><li>Microsoft Outlook, Word, Excel, and Teams</li>
<li>RIS/PACS systems</li>
<li>Electronic medical record systems</li>
<li>Research sponsor portals and imaging transfer platforms</li>
<li>Clinical trial databases and tracking tools</li>
<li>Secure file transfer and data management systems</li>
</ul>
<p></p><p><b>Work Environment</b></p>
<p>The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions.</p>
<p>This position works primarily in a healthcare and research environment and may occasionally enter patient care and imaging areas. The employee may be exposed to moving mechanical equipment, medical devices, and controlled clinical environments. The noise level is generally moderate.</p>
<p></p><p><b>Physical Demands</b></p>
<p>While performing the duties of this position, the employee is regularly required to communicate, use a computer, walk, stand, reach, and perform administrative and coordination tasks. Occasional lifting of materials up to 25 pounds may be required.</p>
<p>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.</p>
<p></p><p>The above description is intended to outline the general nature and level of work performed by individuals assigned to this position and is not intended to be an exhaustive list of responsibilities, duties, or qualifications. East River Medical Imaging reserves the right to modify job responsibilities and assignments as business needs evolve.</p></div>

Theranostics & Research Coordinator

New York County Lawyers Association

<p><b>Note that this is an administrative position and not a legal role.</b></p><p>Oversee the day-to-day operations of New York County Lawyers Association&rsquo;s Part 137 Attorney-Client Fee Dispute Resolution Program. Core responsibilities will include:</p><ul><li>Processing new case filings</li><li>Coordinating the virtual hearing process via Zoom for pending matters.</li><li>Answering inquiries about the fee dispute process.</li><li>Scheduling arbitration hearings and mediation sessions.</li><li>Serve as main contact between NYCLA&rsquo;s program, members of the public, and the program&rsquo;s mediators and arbitrators.</li><li>Coordinate with program administrators of other jurisdictions for case transfers.</li><li>Maintain the program neutral roster internally and through OCA&rsquo;s mandatory case management system.</li><li>Maintain the NYCLA specific case management system and ensure proper data retention in accordance with NYCLA policy.</li><li>Issuing award letters.</li></ul><p>In addition, the Fee Dispute Program Administrator:</p><ul><li>Serves as a liaison between NYCLA and the OCA Part 137 Board of Governors and Counsel&rsquo;s Office, as appropriate.</li><li>Updates training materials in collaboration with program faculty, when NYCLA is preparing to host a Part 137 training on behalf of OCA; serve as program faculty when appropriate.</li><li>Periodically review NYCLA&rsquo;s program materials for necessary updates.</li><li>Periodically assess NYCLA&rsquo;s case processing for improvements.</li><li>Prepare informational materials for members of the public and arbitrators/mediators, to help them better understand the process.</li><li>Participate in ADR panels regarding the Part 137 Program, serving as an ambassador for NYCLA.</li><li>Collaborate with NYCLA employees as needed to administer the Fee Dispute Program.</li></ul><p><b>Time Commitment: </b>28 hours per week; hybrid work schedule; two days required in-office.</p><p><b>Required Documents/Information for Application:</b></p><ul><li>Cover letter addressing your experience related to the position responsibilities and the required qualifications</li><li>Current resume</li></ul><p><b>Required Qualifications:</b></p><ul><li>At least 2 years of relevant professional experience demonstrating excellent communication, interpersonal, and organizational skills, effective multi-tasking and problem-solving abilities, and strong time management skills.</li><li>Strong personal work ethic and ability to adapt.</li><li>Computer literacy, including Microsoft Office and Outlook.</li><li>Collegial personality and ability to work cooperatively with a diverse team of professionals.</li><li>Self-motivated, works well under pressure, and ability to handle several projects at one time.</li></ul><p><b>To Apply:</b></p><p>The New York County Lawyers Association is reducing its carbon footprint and therefore paper applications are not accepted. Please submit the requested documents/ information via email to jobs@nycla.org by August 27, 2026. Applications are reviewed on a rolling basis.</p><ul><li><i>The New York County Lawyers Association is an Equal Opportunity Employer &ndash; all individuals are encouraged to apply regardless of race, color, religion, national origin, sex, sexual orientation, disability or age</i>.</li></ul><p>Job Type: Part-time</p><p>Pay: $25.00 per hour</p><p>Work Location: Hybrid remote in New York, NY 10006</p>

Part-Time Program Administrator—NYCLA Attorney-Client Fee Dispute Resolution Program

Breaking Ground

<b>ABOUT US:</b> - We believe that everyone deserves a home!
<br><br>
Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.
<br><br>
But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.
<br><br>
Reporting to the Assistant Program Director, Transitional Housing the Clinical Coordinator, Transitional Housing supervises Case Managers and ensures the utilization of Harm Reduction and Housing First strategies and other best-practice clinical interventions to ensure the highest quality care for clients. The Clinical Coordinator is responsible for client records are kept in compliance with regulatory and agency standards.
<br>The Clinical Coordinator works primarily during business hours Monday-Friday, with off hours availability in case of emergency or for special projects/initiatives.
<br><br>
<b>ESSENTIAL DUTIES AND RESPONSIBILITIES:</b><br>
<ul>
<li>Supervise a team of Case Managers</li>
<li>Provide regular, structured supervision meetings for direct reports</li>
<li>Promote effective strategies for case management following Housing First, Harm Reduction, Crisis Prevention Institute (CPI), Motivational Interviewing and trauma-informed care models of practice</li>
<li>Development and implement individual service plans; ensure documentation of client contact and progress is comprehensive and timely</li>
<li>Interview and assess potential clients</li>
<li>Provide clinical direction and leadership to the program, help troubleshoot, problem solve, and strategize solutions around client engagement and challenging behaviors</li>
<li>Promote a staff and resident culture that emphasizes housing placement as a measurement of success; ensure that clients are ready for housing placement</li>
<li>Oversee development and implementation of individual service plans; ensure documentation of client contact and progress is comprehensive and timely</li>
<li>Assess and evaluate client functioning</li>
<li>Supervise and conduct case conferences</li>
<li>Coordinate delivery of care with multiple service providers, particularly outreach teams.</li>
<li>Work collaboratively with outreach teams to ensure individuals succeed in transitional housing and avoid return to homelessness.</li>
<li>Provide support and guidance to front line staff in managing difficult situations and successfully de-escalating conflict</li>
<li>Perform other duties as assigned</li>
</ul>
<b>MINIMUM QUALIFICATIONS:</b><br>
<ul>
<li>NYS Licensed Masters Social Worker (LMSW) required</li>
<li>Minimum 3 years of experience with related populations; previous supervisory and administrative experience preferred</li>
<li>Thorough clinical understanding of relevant service delivery concepts and structures including Housing First, client centered motivational interviewing, Harm Reduction models, behavioral and medical health systems, and the ability to access and negotiate the full range of services for recipients</li>
<li>Experience with crisis intervention, including, risk assessments and incident management</li>
<li>Ability to work successfully with a wide range of internal and external stakeholders</li>
<li>Demonstrated success in working in a fast-paced environment with multiple priorities</li>
<li>Ability to delegate and motivate staff to achieve deliverables</li>
<li>Ability to communicate (verbally and written) with diverse populations and stakeholders</li>
<li>Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams; familiarity with Access-based databases and the ability to learn new programs are required</li>
<li>Bilingual preferred</li>
</ul>
EOE/M/F/Vet/Disabled

Clinical Coordinator, Transitional Housing

Explore 386+ Administrative coordinator operations division faculty and staff addh in New York this August. Find roles across top companies and apply now to boost your career.