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administrative assistant (external agency staff) Jobs in New York

clearance administrator

account coordinator

administrative coordinator operations division faculty and staff addh

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $65,850-$70,000</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div>
<p></p>
<p>Position Summary</p>
<p>
The Office of Institutional Equity (OIE) serves as a centralized resource for addressing all reports of discrimination and discriminatory harassment, including reports that involve alleged violations of Title VI and Title VII, reports that involve alleged violations of Title IX and the University&rsquo;s Gender-Based Misconduct Policy, as well as reports that relate to violations of the Protection of Minors Policy. The Office is responsible for reviewing, investigating and managing all incidents from inception through resolution whether the Respondent is a student, faculty, staff member or affiliate.</p>
<p>
The Administrative Coordinator will provide administrative and operational support for complaints of protected class discrimination and harassment, retaliation, sex-based harassment, sexual misconduct, stalking, and domestic and dating violence, filed by and against students, employees, faculty, administrators, and third-party affiliates. Triage and respond to sensitive inquiries and reports received in person, online, or by phone from students, faculty, administrators, and family members regarding OIE resources, investigation processes, and university policies in accordance with Family Educational Rights and Privacy Act (FERPA) and departmental guidelines. The Administrative Coordinator reports to the Assistant Director of Operations.</p>
<p></p>
<p>Responsibilities</p>
<p><b>
Administrative</b></p>
<ul>
<li>Coordinates office software and technology, including case database, Zoom, and Adobe.</li>
<li>Resolves facilities and technology issues.</li>
<li>Creates, edits, and maintains applicable website(s), intranet, policies, and procedures.</li>
<li>Manages, tracks, and updates incident reports and cases. Supports compliance with the Clery Act and NYS 129.</li>
<li>Maintains and regularly audits multiple complex spreadsheets and database records to ensure the highest level of data accuracy and integrity for OIE case tracking and reporting.</li>
<li>Responds to students, faculty, administrators and family members regarding inquiries or other correspondence.</li>
<li>Responsible for compiling files and documents upon request. Prepares correspondence and other case-related materials and conducts file reviews.</li>
<li>Manages all technology for hearings, including submission of hearing transcription.</li>
<li>Assist the Assistant Director of Operations with finance and budget duties, including processing of invoices, expenditures, reimbursements, etc.</li>
</ul>
<p><b>Operations</b></p>
<ul>
<li>Facilitates daily incident review meetings including preparing and presenting high-level summaries and other relevant information required to inform incident response.</li>
<li>Communicates with staff across OIE divisions and other stakeholders at a preliminary level to provide case updates, triages, and ensures follow up of reports.</li>
<li>Manages and distributes Access Restriction, Persona Non-Grata, and revocation of alumni privileges notifications to partner offices.</li>
<li>Responds to employee disciplinary record requests and completes background checks while staying in compliance with FERPA and departmental guidelines.</li>
<li>Pulls data and routinely generates and analyzes various reports, including incident reports, case records and other sensitive data.</li>
<li>Manages timely progress and assists in the implementation of projects or initiatives, including staff onboarding, programs, staff training and development, systems implementation, and community events programming.</li>
<li>Additional duties as assigned.</li>
</ul>
<p></p><p>Minimum Qualifications</p>
<ul>
<li>A bachelor's degree and/or its equivalent and a minimum of two years in related administrative experience in a university or other complex organization is required.</li>
<li>The incumbent must possess excellent verbal and written communication skills and should have experience and knowledge in drafting legal documents, interpersonal communications, customer service, dealing with ambiguity, program planning, and other organizational skills.</li>
<li>The incumbent must display resourcefulness, discretion, attention to detail, flexibility and the ability to prioritize and manage multiple tasks.</li>
<li>Proficiency in Microsoft Office, Google for Education, Adobe Creative Cloud (Acrobat, Dreamweaver, Illustrator, etc), and other publishing or database software is preferred.</li>
</ul>
<p></p><p>Preferred Qualifications</p>
<ul>
<li>Excellent verbal and written communication and organizational skills, good judgment, an appreciation of confidentiality and discretion, and attention to detail.</li>
<li>Candidate must be well organized and able to manage a demanding workload and complex cases in an accurate and timely fashion</li>
<li>Able to communicate effectively in both oral and written form. This position requires the ability to interact positively, constructively, and effectively with professional staff, students, faculty, and organizational stakeholders.</li>
<li>Strong interpersonal, customer service, program planning, and organizational skills required.
<br>
Resourcefulness, discretion, attention to detail, flexibility, and the ability to prioritize and manage multiple tasks are essential.</li>
<li>Ability to work independently and follow through and handle multiple tasks simultaneously.</li>
<li>Proficiency with MS Office Suite, Google Suite, Maxient, Adobe Acrobat Pro, and other desktop publishing and database software.</li></ul><br>
<p></p>
<p>
</p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Administrative Coordinator, Operations Division - Faculty and Staff ADDH

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $75,000-$85,000</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
The role of Administrative Manager sits in the Office of Academic Affairs under the SVP/Vice Dean for Faculty Affairs at the Columbia University Irving Medical Center (CUIMC). The Office of Academic Affairs works with over 9,500 faculty and researchers across the four health science schools at CUIMC. The SVP/Vice Dean leads several offices and initiatives that support the needs of faculty and researchers, including the Office of Academic Affairs, Office of Faculty Affairs, the Office of Faculty Professional Development and Engagement, the Office of Professionalism, the CUIMC International Students and Scholars Office, and Conflict of Interest.</p>
<p>
The Administrative Manager of the Office for Academic Affairs will provide executive-level support to the SVP for Faculty Affairs and Vice Dean for Academic Affairs and will manage the day-to-day logistics of the busy Academic Affairs office. The Administrative Manager will also be responsible for managing the Professorship process and the Faculty of Council, both are crucial functions of the Vice Dean/SVP.</p>
<p>
Reporting to the Assistant Vice President for Faculty Professional Development and Engagement and the SVP/Vice Dean for Faculty Affairs, the Administrative Manager will assume the SVP's day-to-day calendar, schedule and confirm meetings, coordinate meetings and conferences, coordinate travel arrangements, and prepare materials relevant to meetings. The Administrative Manager will provide discreet and confidential executive administrative assistance to the SVP, interacting with executive staff and office staff and providing information to all levels of university administrators as appropriate. The Administrative Manager will review, read, distribute, and respond to correspondence when appropriate; screen and monitor calls, field questions, or forward them to the appropriate person; send internal/external communications via regular mail or email; develop and maintain filing system into a readily retrievable format; and prepare agendas. The incumbent will also support the office calendar and will schedule meetings for the two AVPs as needed, including supporting key faculty committee meetings and programming needs.</p>
<p>
Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.</p>
<p></p>
<p>Responsibilities</p>
<p><b>
Administrative support to the Senior Vice President/ Vice Dean (40%)</b></p>
<ul>
<li>Reads, distributes, and responds to correspondence as directed by the Vice Dean/SVP and the AVP;</li>
<li>Facilitates communications between SVP&rsquo;s office, including the EVP/Dean&rsquo;s Office, Provost&rsquo;s Office, Departments, and other offices</li>
<li>Screens and monitors call for the SVP and the Office of Academic Affairs;</li>
<li>Create an email folder organization system that corresponds to relevant files and manage the organization by reviewing emails as they come in.</li>
<li>Create lists of committee members/attendees to track participants for all meetings hosted by SVP and AVP.</li>
<li>Send out email reminders for all meetings hosted by SVP and AVP at least one day prior to each meeting.</li>
<li>In consultation with the SVP and AVP, fields questions and/or forwards them to the appropriate person.</li>
<li>Assists with developing correspondence, memos, and communications on behalf of the SVP of the office.</li>
<li>Manages travel and business arrangements for conferences.</li>
<li>Provide logistical and administrative support for special committee meetings run on behalf of the SVP or AVP, as requested.</li>
<li>Maintains paper and electronic files in organized systems.</li>
<li>Answers and directs calls for the SVP and AVP with courtesy and efficiency, observing appropriate business protocols.</li>
<li>PowerPoint presentations, editing letters, pulling references, and putting them together</li>
</ul>
<p><b>Manages the Faculty of Medicine Faculty Council (15%)</b></p>
<ul>
<li>Work with SVP and AVP for Faculty Professional Development and Engagement and the Office of the Dean to schedule Faculty Council and Executive Committee meetings</li>
<li>Work with the Office of Faculty Affairs to create and send ballots to Faculty Council for votes on appointments, promotions, and tenure</li>
<li>Manage the agenda for the Faculty Council meetings, keep track of past agenda items, finalize agenda, invite speakers, collect PPT presentations, manage logistics for the in-person quarterly meeting (catering, AV, communication) and keep time at the meeting to support the Vice Dean.</li>
<li>Administer annual elections of new members and maintain database of members.</li>
</ul>
<p><b>Manages the professorship process (25%)</b></p>
<ul>
<li>Creation of and dissemination of professorship letters.</li>
<li>Reviews the conditions and terms of gifts to ensure that letters accurately reflect the donors' stipulations.</li>
<li>Works closely with departments, the Promotions Specialist, the Development Office, Dean&rsquo;s Office, Provost&rsquo;s Office, and Faculty Affairs to adhere to deadlines and proper workflow.</li>
<li>Maintains databases and reporting for endowed professorships</li>
<li>Send congratulatory letters on behalf of the Dean</li>
<li>Provides support to the <b>Promotions Specialist</b> in the management of the VP&amp;S faculty tenure reviews process.</li>
<li>Trained in working on Tenure reviews if the Promotion Specialist needs coverage.</li>
<li>Working with departments, the Office of Faculty Affairs, and the Provost&rsquo;s Office, on managing tenure dossier materials for faculty who are under review for Tenure.</li>
</ul>
<p><b>Back up support for</b> <b>Assistant Vice President for Faculty Professional Development and Engagement</b> and <b>Assistant Vice President for Academic Appointments and Professionalism (5%)</b></p>
<ul>
<li>Support scheduling team and group meetings as needed</li>
<li>Support committees and faculty working group schedules run on behalf of the office</li>
<li>Support scheduling complex and confidential meetings</li>
</ul>
<p><b>Supports office operations (5%)</b></p>
<ul>
<li>Maintains hoteling and in-office schedule</li>
<li>Ensures key documents and resources for staff are kept up to date</li>
<li>Works with the Operations Manager to ensure that office equipment is maintained that adequate office supplies are on hand and ordering supplies as needed.</li>
</ul>
<p><b>Supports special events as assigned (5%)</b></p>
<ul>
<li>Provide logistical support on special events as assigned by the Vice Dean/SVP and the AVP for Faculty Professional Development and Engagement.</li>
</ul>
<p><b>Other projects and duties assigned (5%)</b></p>
<p>
New assignments may be given from the AVPs and the SVP/Vice Dean when needed.</p>
<p></p>
<p>Minimum Qualifications</p>
<ul>
<li>Bachelors degree or equivalent in education and employment plus three years' experience.</li>
<li>Must have excellent communication and interpersonal skills must have excellent, including composing and editing correspondence and documents, developing reports, and communicating with staff.</li>
<li>The ability to handle confidential information with exceptional judgment and discretion is required.</li>
<li>Must have demonstrated ability to manage time effectively, balancing competing priorities at the same time.</li>
<li>Demonstrated ability to take direction, follow instructions carefully, and with the ability to work independently.</li>
<li>Must have the ability to coordinate difficult schedules; adapt to various competing demands; prioritize and handle conflicting needs and multiple assignments; and work with diplomacy and efficiency in a highly pressured, fast-paced, deadline-driven environment. Must be able to follow through on projects to successful completion.</li>
<li>Must have the demonstrated ability to be proactive, to problem-solve, and to maintain composure under pressure.</li>
<li>Must have the demonstrated ability to offer the highest level of customer/client service and response to personnel at all levels. Strong knowledge of and proficiency with Microsoft Office programs, including Outlook, Word, Excel, PowerPoint, Zoom, Adobe; experience with heavy calendaring; ability to perform moderately complex internet research.</li>
</ul>
<p></p><p>Preferred Qualifications</p>
<ul>
<li>Prior experience working within a college and university setting preferred.</li>
</ul>
<p></p><p>Other Requirements</p>
<ul>
<li>Must be able to manage highly sensitive and confidential communications with discretion and integrity.</li>
<li>Must have exceptional organizational, time management and organizational skills with the ability to exercise a high degree of tact, diplomacy, and discretion with sensitive matters.</li>
<li>Must have a strong service-oriented attitude and excellent interpersonal skills.</li>
<li>Must be able to take initiative and be a problem-solver and have the ability to anticipate office needs.</li>
<li>Must have excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li>
<li>Must be able to run Zoom meetings.</li>
<li>Demonstrated commitment to serving the needs of a diverse population with cultural competence and sensitivity required.</li>
</ul>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Administrative Manager

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $66,300 - $75,000</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div>
<p></p>
<p>Position Summary</p>
<p>
The Division of General Medicine/Hospitalist Program seeks a highly motivated and detail-oriented Administrative Coordinator to provide comprehensive administrative support fully onsite at the Columbia University Medical Center. Reporting jointly to the Divisional Administrator and the Medical Director of the Hospitalist Program, this role supports both leaders and the broader Hospitalist office team.</p>
<p>
The ideal candidate will possess strong organizational skills, the ability to manage multiple priorities simultaneously, and a proactive approach to problem-solving. This position plays a key role in ensuring the smooth operation of the Hospitalist Program, including managing calendars, coordinating meetings, maintaining office systems, and supporting recruitment and scheduling efforts.</p>
<p>
The Administrative Coordinator will also be a member of the division&rsquo;s core administrative team, collaborating with colleagues in People &amp; Culture, IT, and Procurement to support division-wide initiatives such as events and communications.</p>
<p></p>
<p>Responsibilities</p>
<ul>
<li>Serve as the primary liaison between the divisional administrative team and the Hospitalist group.</li>
<li>Provide administrative support to over 35 physicians and 75 physician assistants at Milstein Hospital.</li>
<li>Manage physician scheduling, maintain the Medical Director&rsquo;s calendar, coordinate meetings, and support working groups and social events.</li>
<li>Facilitate recruitment efforts, including preparing interview itineraries and escorting candidates.</li>
<li>Oversee the Hospital Medicine administrative office, including responding to external inquiries, submitting facilities requests, and maintaining office supplies and organization.</li>
<li>Administer the Hospitalist moonlighting program, including scheduling and monthly payroll submissions.</li>
<li>Support clinical appointment and reappointment processes in collaboration with the Manager of People &amp; Culture.</li>
<li>Track professional practice evaluations, expirables, compliance documentation, and Medicaid recertifications.</li>
<li>Participate in weekly core administrative team meetings and assist with division-wide events such as grand rounds, retreats, and holiday gatherings.</li>
<li>Perform additional duties as assigned by the Divisional Administrator and Medical Director.</li>
</ul>
<p></p><p>Minimum Qualifications</p>
<ul>
<li>Bachelor&rsquo;s degree or equivalent combination of education and experience.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).</li>
<li>Ability to handle sensitive and confidential information with discretion.</li>
<li>Strong attention to detail and excellent organizational skills.</li>
</ul>
<p></p><p>Preferred Qualifications</p>
<ul>
<li>At least two years of relevant administrative experience.</li>
<li>Experience with EPIC and Amion (or similar scheduling systems).</li>
<li>Ability to quickly learn new platforms (e.g., Columbia website CMS, Symplr, ARC, Interfolio).</li>
<li>Interest or experience in scheduling, website maintenance, and billing processes.</li>
</ul>
<p></p><p>Other Requirements</p>
<ul>
<li>Successful completion of applicable compliance and systems training requirements.</li>
</ul>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Administrative Coordinator - General Medicine

New York City Department of Transportation

<p></p><div><div><div><div><div><div><h1 class="jobSectionHeader"><b>BOB- Senior Director, Personnel &amp; Administration
</b></h1></div><div><div><div><div><ul><li>DEPARTMENT OF TRANSPORTATION
</li></ul></div></div><div><div>Posted On: 04/11/2026
</div></div><div><div><ul><li>Full-Time
</li></ul></div></div><div><div><div>Location
</div><div>NYC-ALL BOROS</div>
</div></div></div><div><div><div><ul><li>Exam May Be Required
</li></ul></div></div><div><div><div><div>Department
</div><div>Bureau Of Bridges Exec Hdqtr</div>
</div></div></div><p></p><div><div><div>Salary Range:</div>
<div>$118,873.00 &ndash; $190,015.00</div>
</div></div></div></div><div><div><p><b>Save</b></p>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><div><div>Civil Service Title-Administrative Staff Analyst (NM)<br>
<br>
<ul><li>IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE, OR BE REACHABLE ON THE OPEN-COMPETITIVE LIST.</li></ul><br>
The Division of Bridges seeks to hire a Senior Director, Personnel &amp; Administration in the Management Support Service/Chief Bridge Officer Unit. Reporting to the Chief of Staff for Bridges, serving as an advisor and executive team partner, supporting the Deputy Commissioner, and overseeing the division&rsquo;s personnel and administrative team. The successful candidate will have the following responsibilities but not limited to:<br>
<br>
Ensure continuous improvement processes, organizational change, and strategic initiatives of the Deputy Commissioner and Chief of Staff with a strong ability to formulate resolutions that address complex and abstract challenges within Division of Bridges.<br>
Advise the Deputy Commissioner and the Division&rsquo;s senior management on recruiting and retention strategies.<br>
Provides leadership to facilitate the development of capacity-building within the organization.<br>
Act as a liaison with external/internal stakeholders (NYCDOT) and build relationships to ensure operational excellence.<br>
Collaborate with the Finance unit to align division vacancies with budgetary projections and constraints, vacancy control, funding and headcount issues, and OMB justifications.<br>
Ensure inclusivity and equity in all personnel practices including hiring, training, promotion retention, etc.<br>
Oversee staff completing personnel actions, including advising on civil service requirements, other personnel related matters and other strategic hiring issues.<br>
Oversee staff coordinating training for the field/office staff; responding to various agency requests including records management, compliance or other oversight functions as required.<br>
Should be proactive on continued professional development for the division staff and support the Division&rsquo;s current staff mentoring program.<br>
Manage a diverse portfolio, understand human capital management, and be able to balance multiple priorities and ensure that the division&rsquo;s administrative functions run smoothly.<br>
Compile various reports on Division activities for the Deputy Commissioner and the Division senior management.<br>
Performs other duties as assigned.<br>
<br>
Preferred Skills<br>
Ability to anticipate potential problems, recognize and evaluate problems and take preventive actions, and balance delegation of tasks to administrative staff; ability to exhibit professional demeanor in a fast-paced and high-pressure environment; ability to handle sensitive and confidential matters; outstanding attention to detail and follow through; excellent communication (oral and written) as well as the ability to communicate effectively. Act as a critical thought partner and change agent to drive process improvements and achieve organizational change.<br>
<br>
Work location<br>
55 WATER ST, MANHATTAN, 10041<br>
<br>
Hours<br>
8:00AM - 4:30PM<br>
<br>
All resumes are to be submitted electronically. All applicants please go to https://cityjobs.nyc.gov and search for Job ID# 776699. No phone calls, faxes or personal inquiries permitted. Only those applicants under consideration will be contacted. Appointments are subject to OMB approval. For more information about DOT, visit us at: www.nyc.gov/dot.<br>
<br>
ADMINISTRATIVE STAFF ANALYST - 1002E</div><p><b><br>
Minimum Qualifications</b></p><p><br>
1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
<br>
<br>
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in &quot;1&quot; above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in &quot;1&quot; above.</p><p><b><br>
Preferred Skills</b></p><br>
Ability to anticipate potential problems, recognize and evaluate problems and take preventive actions, and balance delegation of tasks to administrative staff ability to exhibit professional demeanor in a fast-paced and high-pressure environment ability to handle sensitive and confidential matters outstanding attention to detail and follow through excellent communication (oral and written) as well as the ability to communicate effectively. Act as a critical thought partner and change agent to drive process improvements and achieve organizational change.<br>
<p><b>
55a Program</b></p><br>
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.<br>
<p><b>
Public Service Loan Forgiveness</b></p><br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.<br>
<p><b>
Residency Requirement</b></p><br>
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.<br>
<p><b>
Additional Information</b></p><div></div><p><br>
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p></div>
</div><div><div><p><b>
</b></p><p><b>Save</b></p>
</div></div></div></div><div><div><div><div><div><div><div>Job ID
</div><div>776699</div>
</div></div><div><div><div><div>Posted until
</div><div>05/10/2026</div>
</div></div></div><div><div><div><div>Title code
</div><div>1002E</div>
</div></div></div><div><div><div><div>Civil service title
</div><div>ADMINISTRATIVE STAFF ANALYST</div>
</div></div></div><div><div><div><div>Title classification
</div><div>Competitive-1</div>
</div></div></div><div><div><div><div>Business title
</div><div>BOB- Senior Director, Personnel &amp; Administration</div>
</div></div></div></div><div><div><div><ul><li><div>Experience Level: </div>Experienced (Non-Manager)
</li></ul></div></div><div><div><div><div>Job level
</div><div>00</div>
</div></div></div><div><div><div><div>Number of positions
</div><div>1</div>
</div></div></div><div><div><div><div>Work location
</div><div>55 Water St Ny Ny</div>
</div></div></div><div><div><ul><li><div>Category: </div>Administration &amp; Human Resources
</li></ul></div></div></div></div></div></div><div><div><div><div><div>BOB- Senior Director, Personnel &amp; Administration</div></div></div></div></div></div><p></p>

BOB- Senior Director, Personnel & Administration

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $92,000 - $102,400</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
Reporting to the Senior Director of Online Support and Academic Technology, the Associate Director of Academic Technology Solutions plays a critical role in advancing the School of Professional Studies&rsquo; (SPS) use of educational technologies to support high-quality teaching, learning, and operations across all modalities. The incumbent leads initiatives that enhance the digital learning experience, strengthen instructional delivery, and improve academic operations by strategically integrating technology to drive innovation.</p>
<p>
This role oversees the full lifecycle of the SPS Academic Technology Stack from vendor evaluation and procurement through implementation, training, interoperability, and continuous improvement, ensuring alignment with institutional goals, security standards, and accessibility requirements. The Associate Director collaborates with faculty, program directors, and colleagues across Online Curriculum and Instruction (OCI), including Instructional Design, Faculty Assessment and Development, and Online Support and Academic Technology subteams, to develop scalable, sustainable solutions for technology-enhanced learning.</p>
<p>
A key focus of this position involves leading pilots and evaluations of innovative technologies, including AI-enabled tools and learning management system (LMS) solutions, to assess their pedagogical value, usability, and alignment with SPS&rsquo;s digital learning strategy. The Associate Director translates emerging trends in educational technology into actionable strategies that strengthen SPS&rsquo;s leadership in online and digital learning.</p>
<p></p>
<p>Responsibilities</p>
<p><b>
Academic Technology Strategy and Operations</b></p>
<div>
<ul><li><p>Strategic Planning and Academic Technology Leadership</p>
<ul>
<li><p>Lead the evaluation, implementation, and management of tools within the SPS Academic Technology Stack, ensuring alignment with pedagogical goals, institutional policies, and technical requirements.</p>
</li>
<li><p>Guide long-term academic technology strategy, including evaluating learning management systems and related platforms for future readiness.</p>
</li>
<li><p>Partner with academic and administrative leaders to identify scalable technology solutions that advance academic quality, operational efficiency, and innovation across modalities.</p>
</li>
<li><p>Contribute to budgeting and forecasting for academic technology renewals, pilots, and licensing to ensure fiscal sustainability.</p>
</li>
<li><p>Align academic technology planning with SPS&rsquo;s digital learning strategy and institutional priorities.</p>
</li>
</ul></li></ul><ul><li><p>Vendor and Systems Management</p>
<ul>
<li><p>Manage vendor relationships, including contract lifecycle management, procurement coordination, renewals, and payment processes in partnership with SPS Finance.</p>
</li>
<li><p>Coordinate with CUIT to conduct security reviews and risk assessments for all new educational technologies, ensuring compliance with institutional standards.</p>
</li>
<li><p>Ensure interoperability across academic systems and integrations to deliver a seamless, secure, and consistent user experience for students and faculty.</p>
</li>
</ul></li></ul><ul><li><p>Faculty and Program Support</p>
<ul>
<li><p>Lead collaborative processes to identify technology solutions that enhance teaching, learning, and assessment across online, hybrid, and in-person modalities.</p>
</li>
<li><p>Provide consultations, training, and pilot support to faculty, staff, and students to promote effective adoption of new tools and technologies.</p>
</li>
<li><p>Develop and maintain user guides and documentation that emphasize intuitive, user-centered design to support scalable, high-quality learning experiences.</p>
</li>
</ul></li></ul><ul><li><p>Compliance, Data Governance, and Accessibility</p>
<ul>
<li><p>Advance digital accessibility across SPS courses and systems by identifying and addressing barriers, maintaining high standards of compliance, and supporting continuous improvement.</p>
</li>
<li><p>Ensure that all academic technologies and vendor integrations adhere to institutional data privacy policies and accessibility standards.</p>
</li>
<li><p>Collect and analyze usage and impact data to evaluate technology effectiveness, inform continuous improvement, and guide decisions on tool retention or sunset.</p>
</li>
</ul></li></ul><ul><li><p>Innovation and Emerging Technologies</p>
<ul>
<li><p>Monitor and evaluate developments in generative AI and automation within educational technologies to assess their implications for digital teaching, learning, and operations.</p>
</li>
<li><p>Evaluate AI capabilities embedded within existing tools and new technologies to ensure alignment with academic governance standards, institutional policy, and pedagogical frameworks, and to determine readiness for responsible adoption.</p>
</li>
<li><p>Coordinate with institutional partners to review AI-enabled tools for privacy, security, and ethical considerations prior to adoption.</p>
</li>
<li><p>Develop and apply structured frameworks for piloting and evaluating emerging technologies, including AI-enabled tools, to ensure responsible and evidence-based adoption at scale.</p>
</li>
<li><p>Provide documentation and recommendations regarding the technical readiness, compliance status, and instructional value of emerging tools to inform institutional decision-making.</p></li></ul><br>
<p>
</p></li></ul></div><p><b>Leadership and Management</b></p>
<ul>
<li><p>Supervise and guide the activities of Educational Technologists, student workers, and temporary staff to align with the goals and priorities of the Online Support and Academic Technology unit.</p>
</li>
<li><p>Manage workload distribution, mentoring, and professional development for direct reports.</p>
</li>
<li><p>Lead change-management and communication efforts for academic technology initiatives, ensuring transparency and adoption across faculty and staff.</p>
</li>
<li><p>Maintain comprehensive documentation, workflows, and resources related to the SPS Technology Stack and pilot processes.</p>
</li>
<li><p>Serve as the primary liaison for academic technology projects with internal and external partners, coordinating efforts to ensure alignment, collaboration, and successful implementation.</p>
</li>
<li><p>Anticipate and resolve issues with new or existing educational technologies, implementing timely and effective solutions.</p>
</li>
<li><p>Represent SPS on university-wide academic technology groups, including the Academic Technology Leadership Group (ATLG) and related committees, ensuring alignment with institutional initiatives and bringing insights and best practices to SPS.</p>
</li>
</ul><p><i>Performs related duties and responsibilities as assigned/requested</i></p><br>
<p></p>
<p>Minimum Qualifications</p>
<ul>
<li>Bachelor&rsquo;s degree required; advanced degree desirable</li>
<li>4 years of related experience</li>
<li>A resume and cover letter with salary requirements must be submitted for consideration</li>
</ul>
<p></p><p>Preferred Qualifications</p>
<ul>
<li>Master&rsquo;s degree in educational technology, instructional design, or related field</li>
<li>Minimum of four years of experience in higher education, educational technology, or a related academic support area</li>
<li>Demonstrated experience teaching or supporting faculty in higher education</li>
<li>Experience leading cross-functional projects or academic technology pilots in higher education</li>
<li>Experience supporting technology-enhanced assessment, data analytics, or reporting</li>
<li>Experience as an instructor or trainer in academic or corporate environments</li>
<li>Familiarity with data governance, privacy, and compliance in educational contexts</li>
<li>Knowledge of systems architecture and the integration of academic technologies within enterprise environments</li>
<li>Experience in a supervisory role including the training and development of staff is strongly preferred</li>
</ul>
<p></p><p>Other Requirements</p>
<ul>
<li>Proven success in evaluating, implementing, and supporting academic technologies that enhance teaching and learning</li>
<li>Experience managing vendor relationships, procurement processes, and technology budgets</li>
<li>Familiarity with learning management systems (e.g., Canvas, Brightspace, or similar platforms)</li>
<li>Working knowledge of evidence-based online teaching practices to inform technology recommendations and faculty consultations</li>
<li>Strong knowledge of accessibility standards (e.g., WCAG, ADA) and digital accessibility best practices</li>
<li>Excellent organizational, analytical, and problem-solving skills, with the ability to manage multiple projects and meet deadlines</li>
<li>Exceptional written and verbal communication skills, with the ability to collaborate effectively across technical and non-technical stakeholders</li>
<li>Demonstrated commitment to staying current with developments in educational technology, including AI-enabled tools, automation, and interoperability</li>
</ul>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Associate Director, Academic Technology Solutions

Mount Sinai Health System

<div><b>Description</b><p>
The Administrative Director exercises management responsibility over the business and operational activities of a small to medium sized department, unit or business process. This individual is responsible for establishing short- and long-term goals and objectives in line with Mount Sinai Health System as well as ensuring compliance with federal, state and city regulatory agencies.</p><p>
The Institute for Health Equity Research (IHER) is a <b>highly collaborative, mission-driven institute</b> dedicated to transforming the future of health and health care. Our multidisciplinary teams share an <i>inquiry-to-action</i> philosophy, turning research into meaningful, real-world impact.</p><p><br>
As we continue to expand, we are seeking an <b>Administrative Director</b> who will play a pivotal role in advancing our mission. This leader will help shape and support our research operations, ensure our internationally recognized faculty can lead innovative projects that influence clinical practice, inform policy, and drive equitable health outcomes. The Administrative Director will be central to ensuring that our research infrastructure, processes, and collaborations flourish as we grow. <b>This is an exceptional opportunity for someone who:</b></p><p>
✔ Thrives in dynamic, team-oriented environments</p><p>
✔ Excels at strategic planning and operational leadership</p><p>
✔ Is passionate about supporting research programs that advance health equity</p><p>
✔ Wants to make a meaningful, lasting impact on communities and health systems</p><p>
The Administrative Director (AD) works closely with the Director and Co-Director to establish short- and long-term goals and objectives for IHER and oversees IHER&rsquo;s operational and administrative functions. The AD develops processes and procedures aligned to IHER&rsquo;s vision, oversees growth objectives, hiring and onboarding of faculty and staff, overseeing staff development, and facilitates applications for federal and non-federal funding opportunities. They work with a Finance Director to ensure financial oversight of IHER, and a Human Resources Director on faculty and staff management. The AD helps support a culture rooted in collaboration, inclusion and teamwork, and establishes mechanisms to enhance engagement and communication with internal and external stakeholders, including funders and donors. The AD establishes and monitors program metrics, prepares reports and presentations for diverse audiences and oversees IHER&rsquo;s annual symposia. They also work closely with the Director on building and maintaining relationships with the Development Office and co-managing relationships with current and potential donors to IHER.</p><p>
The successful AD is a skilled communicator, a trusted partner, leader and strategic thinker. The AD must be detailed oriented, organized and have the capacity to manage multiple diverse assignments. The ideal candidate is also an experienced supervisor with proven experience working with diverse teams. Experience working in academic research setting, administrative leadership capacity and with federal and non-federal grants mechanisms are required.</p><b><br>
Responsibilities</b><ul><li>
Provide administrative direction and coordination in the formulation, interpretation and administration of current and long-range policies, procedures and programs.</li><li>
Establish goals and objectives for IHER that are consistent with MSHS policies and federal, state &amp; local regulations.</li><li>
Collaborate with the Institute Director to develop short-term and long-range plans.</li><li>
Interpret and administer policies regarding hiring, payroll, appointments and promotions, placement and orientation of all faculty and/or staff, alongside the HR Director.</li><li>
Review and approve all reclassifications, new positions and salary increases.</li><li>
Provide oversight to management staff to ensure compliance with established practices, to implement new policies and to keep employees aware of changes and current standards.</li><li>
Ensure compliance with regulatory, insurance and ethical standards regarding research and employee safety. Identify contingency plans for potential risks.</li><li>
Encourage collaboration within IHER to effectively coordinate and implement operational activities, facilitate and encourage effective communications across functional areas.</li><li>
Plan budget needs by analyzing short and long-term program plans. Collaborate with the Finance Director to assure the completion of the annual budget and subsequent monitoring of financial status of the Institute.</li><li>
Ensure compliance with Mount Sinai Health System policies and procedures.</li></ul><br>
<b>
Qualifications</b><ul><li>
Bachelors degree; Masters degree preferred, with applicable experience</li><li>
5+ years of experience in health care finance or administration; experience in strategic planning and execution, formulating policy, building and developing financial plans, managing resources and leading successful teams.</li><li>
Excellent written and oral communications</li><li>
Exceptional attention to detail and accuracy</li><li>
Analytical and problem solving skills</li><li>
Managerial skills including budgeting and finance</li></ul><p></p><b><br>
Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p>
<p><b>
About the Mount Sinai Health System:</b></p>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p>
<p><b>
Equal Opportunity Employer</b></p>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><p><b><br>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $95450 - $143175 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

Administrative Director - Institute for Health Equity Research

Memorial Sloan Kettering Cancer Center

<p>Department: Clinical Care
Location: New York, NY
Salary: 102,800.00 - 164,500.00 USD Annual</p>
<br><div><div><div><h5 class="jobSectionHeader"><b>Job details</b></h5>
<div><div><div><div><div><div><div><p><b>About Us:</b></p></div></div></div></div></div></div></div><p><br>
</p><p>The people of Memorial Sloan Kettering Cancer Center (MSK) are united by a singular mission: ending cancer for life. Our specialized care teams provide personalized, compassionate, expert care to patients of all ages. Informed by basic research done at our Sloan Kettering Institute, scientists across MSK collaborate to conduct innovative translational and clinical research that is driving a revolution in our understanding of cancer as a disease and improving the ability to prevent, diagnose, and treat it. MSK is dedicated to training the next generation of scientists and clinicians, who go on to pursue our mission at MSK and around the globe.</p><p><br>
</p><p><b>Exciting Opportunity at MSK:</b> The School of Radiation Therapy is seeking a<b> Clinical Coordinator</b> to support both the <b>clinical and didactic education</b> of Radiation Therapy students. In this role, you will supervise students in clinical settings, instruct assigned coursework, coordinate rotations, and ensure compliance with <b>JRCERT</b> accreditation standards.</p><p></p><p>
The Clinical Coordinator in the School of Radiation Therapy plays a central role in advancing the clinical and didactic education of students in both junior and senior cohorts. Under the direction of the Program Director, the Clinical Coordinator, manages and instructs didactic course work as assigned, oversees clinical education, and ensures compliance with accreditation standards set by the Joint Review Committee on Education in Radiologic Technology (JRCERT). The clinical coordinator is expected to support the program director to assure effective program operations inclusive of recruitment and workshops during and outside of standard operational hours. This role requires a consistent on-site presence during assigned student clinical and didactic hours, campus and frequency may vary depending on operational needs and in alignment with JRCERT standards. The breakdown of responsibilities outlined below serves as a general guideline and may be modified as operational needs evolve.</p><p></p><p><b>
Role Overview:</b></p><ul><li>
Oversee students during clinical rotations, ensuring compliance with school and hospital policies. Maintain accurate records, lead rotation schedules, and conduct competency reviews and spot‑check assessments. Provide hands‑on and simulation-based instruction, including VERT</li><li>
Coordinate with clinical staff to ensure the progress of the students and obtain evaluations as scheduled.</li><li>
Work with therapists, managers, and the LRCP to support student learning. Participate in meetings and site visits, maintain required instructor/preceptor lists, and ensure all clinical activities meet educational and regulatory requirements.</li><li>
Provide students direct supervision, guidance and remediation, track competencies, document counseling sessions, and assign clinical grades.</li><li>
Instruct assigned didactic courses, develop instructional materials and assessments, and maintain academic records. Coordinate with other academic and clinical faculty to facilitate an oversight of instruction as assigned by the program director.</li><li>
Assist with entrance exams, interviews, application review, orientation, open houses, and recruitment events (occasionally outside standard hours).</li><li>
Contribute to data collection, assessment, accreditation activities, and attend program advisory, and LRCP meetings</li><li>
Job duties may be adjusted, expanded, or reassigned at any time to meet the changing needs of the organization, at the discretion of the Program Director.</li></ul><p></p><p><b>
Key Qualifications:</b></p><ul><li>
Bachelor of Science in Radiation Therapy</li><li>
NY State RT License and ARRT Certification</li><li>
2+ years of RTT experience required (5+ preferred)</li><li>
Experience instructing, precepting, or supervising students</li><li>
Ability to travel across MSK campuses and work occasional off‑hours</li></ul><p></p><p><b>
Core Skills:</b></p><ul><li>
Strong instructional, organization and documentation accuracy</li><li>
Effective collaboration with faculty, therapists, and leadership</li><li>
Commitment to student development and educational excellence</li></ul><p><b>
Additional Information:</b></p><ul><li>
Schedule: Onsite, Monday - Friday 37.5 hrs</li><li>
Location: 1275 York Ave, NYC, with the ability to travel to program sites (NYC, LI, NJ)</li><li>
Reporting to: Director, Radiation Therapy School</li></ul><p></p><p><b>
Helpful Links</b>:</p><ul><li>
Compensation Philosophy</li><li>
Benefits</li></ul><p><br>
</p>Pay Range: $102,800.00 - $164,500.00<p><br>
</p>FSLA Status: Exempt<p><br>
</p><p><b>Closing</b>:
</p><p></p><p>At MSK, we believe in fair, competitive pay that reflects your job, experience, and skills.</p><p></p><p>
MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.</p><p></p><p>
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.</p>
</div></div><div><div><div><div><p>Application Process</p>
<div><div><div><ul><li><div><b>01</b></div>
<div><p><b>Step 1:</b></p>
<p>Complete an Online Application</p>
</div></li><li><div><b>02</b></div>
<div><p><b>Step 2:</b></p>
<p>Interview Process</p>
</div></li><li><div><b>03</b></div>
<div><p><b>Step 3:</b></p>
<p>Provide References</p>
</div></li><li><div><b>04</b></div>
<div><p><b>Step 4:</b></p>
<p>Extension of Job Offer</p>
</div></li><li><div><b>05</b></div>
<div><p><b>Step 5:</b></p>
<p>Onboarding</p>
</div></li><li><div><b>06</b></div>
<div><p><b>Step 6:</b></p>
<p>New Employee Orientation</p></div></li></ul></div></div></div></div></div></div></div></div><div></div>

Clinical Coordinator, School of Radiation Therapy

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