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administrative coordinator streeterville day rehab

Shirley Ryan Ability Lab

<div>Shirley Ryan AbilityLab is the global leader in physical medicine and rehabilitation for adults and children with the most severe, complex conditions. By joining our team, you&rsquo;ll be part of our life-changing mission and vision. You&rsquo;ll contribute to an innovative, multifaceted culture that is second to none &mdash; one that embraces collaboration, excellence, discovery and compassion. You&rsquo;ll play a role in something that&rsquo;s never been done before as we integrate science and clinical care to help patients achieve better, faster outcomes &mdash; as we Advance Human Ability, together.
Job Description Summary
The Administrative Coordinator will perform record keeping, bookkeeping, supply requisition/distribution, and scheduling activities for assigned department. 
 
The Administrative Coordinator will consistently demonstrate support of the Shirley Ryan AbilityLab statement of Vision, Mission and Core Values by striving for excellence, contributing to the team efforts and showing respect and compassion for patients and their families, fellow employees, and all others with whom there is contact at or in the interest of the institute. 
 
The Administrative Coordinator will demonstrate Shirley Ryan AbilityLab Core Attributes: Communication, Accountability, Flexibility/Adaptability, Judgment/Problem Solving, Customer Service and Core Values (Hope, Compassion, Discovery, Collaboration, and Commitment to Excellence) while fulfilling job duties.
Job Description
The Administrative Coordinator:<ul><li>
Performs reception activities including answering the phone and greeting internal/external customers, determining the nature of the need or request, securing appropriate resources, and following-up to insure needs are met.</li><li>
Performs record keeping and data file maintenance tasks such as gathering, sorting, and filing materials.
</li><li>Enters charges into billing system, which includes processing direct billing forms, petty cash, travel and business, and license renewal reimbursement requests.
</li><li>Monitors assigned expense accounts including tracking, investigating, reporting and resolving variances.</li><li>
Prepares forms, form letters, correspondence, memos, presentations and other reports, which Includes composing correspondence, creating spreadsheet, tables, and databases.
</li><li>Monitors supplies, equipment, and forms, determining appropriate levels of inventory, researching vendors, and tracking and deliveries.
</li><li>Schedules meetings, appointments, conferences, and travel arrangements, by preparing and distributing materials and coordinating meeting logistics such as needed. Attends meetings and composes minutes.</li><li>
Performs all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab.</li></ul> 
Reporting Relationships:<ul><li>
Reporting to Clinical Manager</li></ul>
Knowledge, Skills &amp; Abilities Required:<ul><li>
Minimum 1 year of college or other equivalent post high school experience.</li><li>
Minimum 3 years of experience in a general office environment with gradually increasing responsibility.</li><li>
Proficiency in Microsoft applications: intermediate level skills in the use of Outlook, Word, and Excel; basic level skills in the use of PowerPoint.</li><li>
Proficiency in keyboarding skills. Application of a variety of a variety of moderately complex computer PC software and office equipment (photocopying, fax machine, Dictaphone, calculator, multi-line phone, etc.).</li><li>
Communication and interpersonal skills necessary to interact on a daily basis with internal/external customers in various circumstances.</li><li>
Advanced organizational skills necessary to efficiently prioritize and complete a variety of tasks.</li><li>
Ability to collaborate effectively in a team setting in order to maximize quality and efficiently of operations.</li></ul> 
Working Conditions:<ul><li>
Normal office environment with little or no exposure to dust or extreme temperature.</li></ul>
Pay and Benefits*:
Pay Range: $17.00 per hour - $29.59 per hour
Benefits: Shirley Ryan AbilityLab offers a comprehensive benefits program that is competitive with our industry peers in our geographic locations: https://www.sralab.org/benefits<ul><li>Benefits and benefits&rsquo; eligibility can vary by position. Actual compensation will vary based on applicant&rsquo;s experience and qualifications, as well as internal equity.</li></ul> 
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. 
Pay and Benefits*: 
Pay Range:
$17.00 - $29.62 
Benefits:
Shirley Ryan AbilityLab offers a comprehensive benefits program that is competitive with our industry peers in our geographic locations: https://www.sralab.org/benefits<ul><li> 
Benefits and benefits&rsquo; eligibility can vary by position. Actual compensation will be determined by equity and qualifications of the role.</li></ul> 
Equal Employment Opportunity Employer 
Shirley Ryan AbilityLab is an Equal Employment Opportunity Employer. All applicants will be afforded equal employment opportunity without discrimination because of race, color, religion, sex, marital status, national origin or ancestry, citizenship status, age, disability, sexual orientation, gender identity, genetic information, military status, order of protection status, unfavorable discharge from military service, or any other characteristics protected by law. 
EEO is the Law | EEO is the Law - Know Your Rights | View our Full Policy 
Shirley Ryan AbilityLab is an Affirmative Action Employer as required by law.</div>

Administrative Coordinator - Streeterville Day Rehab

American Osteopathic Association

<div>THIS IS A HYBRID POSITION REQUIRING 2 DAYS PER WEEK (TUESDAY AND WEDNESDAY) EACH WEEK IN-PERSON AT OUR OFFICE LOCATED IN THE STREETERVILLE/MAG MILE AREA OF DOWNTOWN CHICAGO, IL.
JOB SUMMARY:
The Social Media &amp; Community Lead serves as the American Osteopathic Association&rsquo;s primary social media expert responsible for executing and evolving the organization&rsquo;s social brand presence across platforms. This role activates social channels as a dynamic platform for brand storytelling, community engagement, and influence.
This person blends creative storytelling with real-time community management to build a vibrant and trusted social presence for the AOA. The Social Media &amp; Community Lead collaborates closely with specialists across integrated marketing, creative multimedia, and corporate communications as a content delivery team for high-impact social campaigns that deepen engagement, expand reach, and drive growth.
The role also serves as the organization&rsquo;s frontline listener across digital channels, translating social conversations and community insights into opportunities for engagement and reputation stewardship. The position plays a central role in cultivating online communities, managing influencer and creator partnerships, and identifying emerging platforms and social trends that advance the AOA mission and voice within the osteopathic ecosystem.
Impact of the Role
This role strengthens the AOA&rsquo;s social presence as a dynamic engagement engine that expands brand reach, deepens community relationships, and amplifies the voice of osteopathic medicine across digital platforms.
ESSENTIAL FUNCTIONS:
Social Strategy &amp; Platform Leadership
<ul><li>Execute platform-specific social media strategies aligned with brand, reputation, and audience engagement goals.</li>
<li>Translate marketing and communications priorities into compelling social campaigns and conversations.</li>
<li>Monitor and evaluate emerging social platforms and recommend opportunities for AOA participation and growth.</li>
<li>Ensure brand consistency, voice, and messaging across all social channels.</li>
</ul>
Community Engagement &amp; Conversation Management
<ul><li>Lead day-to-day community management across social platforms, fostering meaningful engagement and dialogue with physicians, students, partners, and the public.</li>
<li>Monitor conversations and respond to audiences in real time while escalating issues when appropriate, including forum-based communities.</li>
<li>Cultivate online communities that reinforce trust, relevance, and advocacy for the AOA brand.</li>
<li>Partner with corporate communications to monitor reputational issues and support response strategies when needed.</li>
</ul>
Content Activation
<ul><li>Execute social content aligned with the AOA brand content strategy, including video, graphics, short-form storytelling, and interactive formats.</li>
<li>Manage editorial calendars and scheduling across social channels.</li>
<li>Collaborate with creative, multimedia, and integrated marketing teams to produce engaging campaign content.</li>
</ul>
Influencer &amp; Creator Partnerships
<ul><li>In partnership with the corporate communications specialist, identify, cultivate, and co-manage relationships with physician influencers and creators.</li>
<li>Activate influencers across social campaigns, events, and key moments.</li>
</ul>
Social Listening &amp; Audience Intelligence
<ul><li>Monitor social conversations, sentiment, and emerging issues across platforms to provide real-time insights.</li>
<li>Identify trends, concerns, and opportunities that inform marketing, communications, and organizational strategy.</li>
<li>Surface insights from social listening to internal stakeholders to help shape messaging, campaigns, and reputation management.</li>
</ul>
Platform Innovation
<ul><li>Evaluate emerging social platforms, formats, and technologies to identify opportunities for audience growth and engagement.</li>
<li>Lead experimentation with new formats such as short-form video, live streaming, community forums, and social storytelling.</li>
<li>Pilot new channels and engagement models that support the AOA&rsquo;s evolving digital presence.</li>
</ul>
Analytics &amp; Performance Optimization
<ul><li>Monitor and analyze social media performance metrics to evaluate campaign effectiveness and audience engagement.</li>
<li>Identify insights that inform future content and platform strategy.</li>
<li>Track key KPIs including reach, engagement, community growth, share of voice, and campaign performance.</li>
<li>Partner with marketing analytics teams to optimize both organic and paid social performance.</li>
</ul>
MINIMUM QUALIFICATIONS AND EXPERIENCE
Special Skills:
<ul><li>In-depth knowledge of social media marketing and platforms.</li>
<li>Proficiency in social media management tools and analytics including AI-powered content creation and scheduling.</li>
<li>Exceptional creative skills (writing, design, editing, and communication skills).</li>
<li>Knowledge of web design and development, SEO, and CRO best practices.</li>
<li>Proficiency in utilizing analytics tools (e.g., Google Analytics, Hootsuite)</li>
<li>Proficiency with Microsoft 365 and SharePoint</li>
<li>Proven influencer discovery and relationship management</li>
<li>Strong project management skills</li>
</ul>
Education:
<ul><li>Bachelor&rsquo;s degree in marketing, business, advertising or another related field preferred</li>
</ul>
Licensure or Certification:
<ul><li>N/A</li>
</ul>
Experience:
Mandatory
<ul><li>6+ years of social media management and digital marketing experience</li>
<li>3+ years influencer marketing experience</li>
</ul>
Preferred Experience
<ul><li>Experience working in healthcare, professional associations, or mission-driven organizations.</li>
<li>Experience setting up social platform storefronts.</li>
</ul>
WORKING ENVIRONMENT:
Physical:
<ul><li>This is a hybrid position requiring an in-office presence on Tuesday and Wednesday of each week.</li>
<li>This role involves prolonged sitting, repetitive computer use, and screen time.</li>
<li>Ability to lift up to 25 lbs.</li>
</ul>
Mental
<ul><li>Work is performed in a fast-paced environment.</li>
<li>Ability to quickly adapt to stressful situations requiring the ability to exercise good judgement and oral and written communication.</li>
</ul>
Salary Range: $85,000.00 - $90,000.00 Annually
The AOA offers the following benefits:
<ul><li>Medical</li>
<li>Dental</li>
<li>Vision</li>
<li>Life and AD&amp;D</li>
<li>Long and Short-term Disability</li>
<li>FSA/HSA</li>
<li>Commuter Benefits</li>
<li>401(k) with match</li>
</ul>
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
American Osteopathic Association is unable to sponsor work visas at this time.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
American Osteopathic Association is unable to sponsor work visas at this time.</div>

Social Media & Community Lead

International Interior Design Association

The IIDA Member Services Coordinator provides high-level administrative and operational support to IIDA&rsquo;s Membership Department, which oversees the following initiatives: Individual/Corporate Membership, Student Programs, CEU/Education Programs, Chapter Governance, and the IIDA Foundation.This position is responsible for assisting with membership recruitment, retention, engagement initiatives, and day-to-day member services activities. The ideal candidate is extremely organized, detail-oriented, and passionate about delivering exceptional service to current and prospective members.Key Responsibilities:Membership Administration:<ul><li>Maintain and update member records in the association&rsquo;s database or CRM system.</li><li>Process new memberships, renewals, payments, and updates accurately and efficiently.</li><li>Generate membership reports and dashboards to track key performance metrics.</li><li>Ensure the accuracy and confidentiality of all membership data.</li></ul>Recruitment &amp; Retention Support:<ul><li>Assist in implementing member recruitment and retention campaigns, including email outreach, direct mail, and digital marketing efforts.</li><li>Coordinate follow-up communications with prospective and lapsed members.</li><li>Conduct outreach to potential members and respond promptly to inquiries.</li></ul>Member Engagement:<ul><li>Provide outstanding customer service by responding to member questions and requests via phone and email.</li><li>Support the planning and execution of member events, webinars, and networking opportunities.</li><li>Assist in gathering member feedback and satisfaction data to inform program improvements.</li></ul>Administrative Support:<ul><li>Schedule meetings, prepare agendas, and take minutes for membership-related priorities.</li><li>Collaborate cross-functionally with communications, marketing, and sales departments to support association initiatives.</li><li>Perform general administrative duties, including correspondence, document preparation, and record keeping.</li></ul>Qualifications:Education &amp; Experience:<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree preferred, or equivalent combination of education and experience.</li><li>2&ndash;4 years of administrative, customer service, or membership support experience (association or nonprofit experience preferred).</li></ul>Skills &amp; Competencies:<ul><li>Strong organizational and time-management skills with the ability to manage multiple priorities.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Experience with membership databases, CRM systems (e.g., Fonteva), or AMS platforms preferred.</li><li>Demonstrated ability to work independently and collaboratively in a team environment.</li><li>Professional demeanor with a commitment to providing exceptional service.</li></ul>Pay: $40,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Membership Coordinator

<div>THIS IS A HYBRID POSITION REQUIRING 2 DAYS PER WEEK (TUESDAY AND WEDNESDAY) EACH WEEK IN-PERSON AT OUR OFFICE LOCATED IN THE STREETERVILLE/MAG MILE AREA OF DOWNTOWN CHICAGO, IL.
JOB SUMMARY:
The Corporate Communications Specialist strengthens the organization&rsquo;s reputation by delivering modern, integrated communications across internal and external channels. This role develops high-quality written content, provides proactive earned media support, and collaborates closely with social media and integrated marketing teams to ensure messaging is aligned across platforms. This person also supports issues and crisis communications readiness and uses measurement, analytics, GenAI tools, and disciplined project management to enhance the speed, quality, and impact of communications. By unifying corporate messaging across media, social, digital, and campaign channels and maintaining preparedness for issues and crisis situations, the Specialist helps protect and elevate the organization&rsquo;s credibility with members, partners, policymakers, employees, and the public.
IMPACT OF THE ROLE:
Success in this role is measured by delivering stronger corporate reputation and trust; consistent, timely, quality and aligned messaging; greater share of voice and positive sentiment; and clear, data-driven evidence of communications effectiveness.
ESSENTIAL FUNCTIONS:
Corporate Communications &amp; Reputation Support
<ul><li>Execute corporate communications initiatives that reinforce the institutional narrative and reputation.</li>
<li>Draft clear, audience-appropriate messaging aligned to organizational priorities and leadership voice.</li>
<li>Maintain readiness materials and help coordinate rapid responses.</li>
<li>Support issues and crisis scenarios, track emerging risks, and escalate appropriately.</li>
</ul>
Proactive Earned Media &amp; Media Relations
<ul><li>Draft press releases, media pitches, talking points, statements, and backgrounders.</li>
<li>Support proactive media outreach and media list management; monitor coverage opportunities.</li>
<li>Contribute to responsive media coordination, including Q&amp;A, clarifications, and follow-ups.</li>
</ul>
Internal &amp; Executive Communications
<ul><li>Draft internal announcements, leadership messages, staff updates, and executive remarks.</li>
<li>Prepare briefing materials and message frameworks to support executive visibility and alignment.</li>
<li>Maintain internal and external communications-related web content.</li>
</ul>
Team Collaboration
<ul><li>Partner with the content creator and social media teams to translate corporate messaging into channel-appropriate content.</li>
<li>Collaborate with integrated marketing to align communications with campaigns and brand strategy.</li>
<li>Contribute messaging and content to ensure cohesive audience journeys across channels.</li>
</ul>
Measurement, Analytics &amp; Reporting
<ul><li>Track KPIs such as reach, engagement, sentiment, and media outcomes.</li>
<li>Prepare concise reporting for leadership with data-driven recommendations.</li>
</ul>
Project Management &amp; Workflow Execution
<ul><li>Manage multiple projects and deadlines with disciplined planning.</li>
<li>Use project management platforms such as Asana to coordinate timelines and approvals.</li>
<li>Maintain organized documentation and ensure high-quality delivery.</li>
</ul>
GenAI Tools &amp; Emerging Technologies
<ul><li>Use GenAI platforms to support drafting, ideation, and efficiencies.</li>
<li>Ensure AI-generated content meets accuracy, tone, and brand standards.</li>
</ul>
MINIMUM QUALIFICATIONS AND EXPERIENCE
Special Skills:
<ul><li>Exceptional writing and editing skills with the ability to translate complex topics into clear messages.</li>
<li>Proficiency in media relations fundamentals and reputation-focused messaging.</li>
<li>Strong project management skills; fluency with Asana or similar platforms.</li>
<li>Working knowledge of GenAI tools and content quality controls.</li>
<li>Digital communications fluency in social, LLMs and application multimedia.</li>
<li>Ability to analyze communications data and report insights using platforms such as Sprout Social, Meltwater, Muck Rack, etc.</li>
<li>Collaborative, detail-oriented, and able to maintain confidentiality.</li>
</ul>
Education:
<ul><li>Bachelor&rsquo;s degree in Communications, Public Relations, Journalism, Marketing, or related fields.</li>
</ul>
Licensure or Certification:
<ul><li>N/A</li>
</ul>
Experience:
<ul><li>3 &ndash; 5 years' experience in corporate communications, digital marketing and/or public relations.</li>
</ul>
WORKING ENVIRONMENT:
Physical:
<ul><li>This role involves prolonged sitting, repetitive computer use, and screen time.</li>
<li>Ability to operate office equipment.</li>
<li>Ability to lift up to 25 lbs.</li>
</ul>
ENVIRONMENT:
<ul><li>Regular office environment.</li>
<li>This is a hybrid position requiring physical presence in the office for a minimum of two days per week (Tuesday and Wednesday).</li>
</ul>
Salary Range: $60,000.00 - $65,000.00 Annually
The AOA offers the following benefits:
<ul><li>Medical</li>
<li>Dental</li>
<li>Vision</li>
<li>Life and AD&amp;D</li>
<li>Long and Short-term Disability</li>
<li>FSA/HSA</li>
<li>Commuter Benefits</li>
<li>401(k) with match</li>
</ul>
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
American Osteopathic Association is unable to sponsor work visas at this time.</div>

Corporate Communications Specialist

Chicago ENT

<div>Patient Care Coordinator
Our friendly and skilled Patient Care Coordinators are key members of our care team. They welcome our patients, coordinate check in/out, and ensure all follow-up care is scheduled before patients exit our office. They also assist with administrative tasks including routing correspondence, coordinating patient documentation, and eligibility/schedule review to ensure a smooth flow for our providers' schedules. This role is full-time. The primary location is St. Joe's with occasional travel to other locations as needed.
This role will report to the Scheduling Lead.
PRIMARY RESPONSIBILITIES of the PATIENT CARE COORDINATOR<ul><li>
Register and schedule patients for a range of ENT, Sleep, Imaging, Cosmetic, Allergy, Audiology, Oral Appliance, and Post-Operative appointments.</li><li>
Ensure appropriate and accurate data entry of patient information.</li><li>
Ensure insurance verification accuracy through EMR system and/or directly with the patients' insurance.</li><li>
Ensure copies of insurance, photo ID, outside medical records, and any required referrals are entered into the EMR system.</li><li>
Courteously collect outstanding balances and copayments in advance of patient appointments.</li><li>
Promptly respond to patient and provider inquiries via telephone, web, SMS, and EHR systems.</li><li>
Provide knowledgeable responses to patients, patient family members, providers and Chicago ENT team members in a courteous and professional manner.</li><li>
Assist with group administrative tasks including:</li><li>
Sorting faxes</li><li>
Verifying virtually scheduled appointments via ZocDoc, Healow, and PerfectServe</li><li>
Monitoring tasks assigned internally to &quot;User, Scheduler&quot; and &quot;User, Front Desk&quot; as assigned by the Scheduling Lead</li><li>
Responding to voicemail messages and Glacial inquiries</li><li>
Reviewing provider schedules for accuracy and rescheduling as needed</li><li>
Monitoring the info@chicagoent.com general email box</li><li>
Registering patients referred to the practice</li><li>
Patient care coordination including outreach to patients, primary care providers, and/or other specialist offices</li><li>
Other duties as individually assigned</li></ul>
REQUIRED QUALIFICATIONS of the PATIENT CARE COORDINATOR<ul><li>
High school diploma or equivalent required</li><li>
Ability to work within an EMR database and navigate through a Windows environment required</li><li>
Must be able to type a minimum of 30 words per minute with 90% or greater accuracy</li></ul>
PREFERRED QUALIFICATIONS of the PATIENT CARE COORDINATOR<ul><li>
1-5 years of experience as a healthcare call center representative, patient access representative, patient service representative, medical scheduler, medical assistant, or medical receptionist</li><li>
Experience working in a Sleep or ENT Specialist Office</li></ul>
SUPERVISORY RESPONSIBILITY of the PATIENT CARE COORDINATOR
This position has no supervisory responsibility.
CERTIFICATES, LICENSES, REGISTRATIONS of the PATIENT CARE COORDINATOR
All employees are required to provide proof of vaccination or exemption.
WAGE of the PATIENT CARE COORDINATOR
$18-22.00 + Travel Reimbursement
ENT is a drug-free environment and an Equal Opportunity Employer. We offer competitive salaries and benefits, including medical/dental, life and disability coverage, generous vision benefits, a 401 (k) plan with a match, vacation time, and weekends and major holidays off.</div>

ENT Patient Care Coordinator

NHS Global Events

COMPANY OVERVIEW NHS Global Events is a leader in meeting management and hotel sourcing, dedicated to building strong client partnerships through decades of industry experience. We deliver exceptional solutions tailored to exceed expectations and ensure seamless event execution.POSITION OVERVIEW We are seeking an Administrator, Association Management &amp; Operations to join our team and provide comprehensive support for multiple association clients along with internal reporting and administrative initiatives. This role is responsible for association management support, financial reconciliation, and meeting operations administration. The ideal candidate is highly organized, detail-oriented, comfortable working with financial data, and experienced in customer service along with administrative support in a multi-client, professional services environment.Candidates must reside in the Chicagoland area. This is a full-time, hybrid position requiring at least two days per week in our Chicago office, with the remainder of the week remote. The schedule is subject to change at the discretion of NHS Global Events.PRIMARY RESPONSIBILITIESAssociation Management Support<ul><li>Provide operational and financial coordination to four association clients</li><li>Manage and respond to phone lines and email inquiries working directly with members and attendees on all inquiries</li><li>Pick up checks, prepare deposits, and communicate updates with Account Managers</li><li>Support financial tracking and documentation to ensure accurate and timely reporting</li><li>Work directly with CFO to enter and reconcile financial data quarterly</li><li>Maintain membership records</li><li>Travel to support the associations at meetings on an as needed basis</li></ul>Financial Reconciliation &amp; Reporting<ul><li>Partner with Account Managers to create and finalize post-event reconciliation reports</li><li>Support Accounting Coordinator with pick-up report collection</li><li>Assist sales team in preparing and sending out quarterly and monthly strategic client reports</li><li>Create, send, process, and track invoices and payments</li><li>Manage budgets and forecast cash flow</li></ul>Meeting Operations Administrative Support<ul><li>Provide administrative assistance to meeting managers</li><li>Support data entry for time tracking and program expenses</li><li>Data entry of monthly program expenses</li><li>Print and prepare onsite materials</li><li>Ship materials to event locations</li><li>Manage restocking and inventory of onsite supplies and materials</li></ul>QUALIFICATIONS<ul><li>Organizational and time management skills</li><li>High attention to detail, particularly with financial data</li><li>Ability to manage multiple projects and deadlines simultaneously</li><li>Strong written and verbal communication skills</li><li>Proficiency in Microsoft Office and event/financial management systems</li><li>Ability to work collaboratively across teams</li><li>Travel required (5%)</li></ul>PREFERRED SKILLS AND ATTRIBUTES<ul><li>Experience in association management or event planning</li><li>Exposure to financial reconciliation or accounting processes (Stripe, QuickBooks Online)</li></ul>COMPENSATIONThe salary range for this position is $52,000&ndash;$62,000, commensurate with experience and qualifications.COMPANY BENEFITS<ul><li>Flexible hybrid work schedule (2 days in office, 3 days virtual)</li><li>Paid time off</li><li>Employee sabbatical (1 week after 5 years, 1 month after 10 years)</li><li>Summer Friday early closure (Memorial Day - Labor Day)</li><li>Health and dental insurance with 75% company contribution toward premium</li><li>Monthly cell phone and gym membership allowances</li><li>Support for professional development and industry event attendance</li><li>Travel opportunities for supplier FAM trips &amp; educational events</li><li>Company profit sharing program</li></ul>NHS Global Events provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Pay: $52,000.00 - $62,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li></ul>Experience:<ul><li>Association Management or Event Planning: 2 years (Preferred)</li><li>Financial Reconciliation or Accounting Processes: 2 years (Preferred)</li></ul>Location:<ul><li>Chicago, IL 60603 (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Chicago, IL 60603 (Required)</li></ul>Work Location: Hybrid remote in Chicago, IL 60603

Administrator, Association Management & Operations

Griffin Museum of Science and Industry

<div>The Coordinator, External Affairs will be responsible for supporting the VP, External Affairs and Chief Development Officer in leading strategic plan implementation and philanthropic support for MSI.
 
 
Responsibilities 
 
General Administration and Project Support
<ul><li>Prepare for all meetings and events, including the preparation of slides, briefing memos, meeting confirmations, etc.</li><li>
Manage the calendar, travel arrangements, mail and calls</li><li>
Prepare and maintain division budgets as needed, and manage purchase orders, invoices, and expense reports</li><li>
Oversee division equipment and supplies</li><li>
Manage external consultant and contractor relationships, as needed, to support various projects</li><li>
Schedule and manage division meetings and serve as liaison to other Griffin MSI divisions</li></ul> 

Philanthropy Support<ul><li>
Support the VP, External Affairs and Chief Development Officer on tasks related to donor management</li><li>
Prepare draft communications and proposals as needed</li><li>
Utilizes CRM database to maintain, record, and report on all donor activities</li><li>
Serve as project coordinator for various division initiatives</li></ul> 

Executive and Strategy Support<ul><li>
Manage Strategic Plan KPI&rsquo;s and materials</li><li>
Maintain philanthropic giving policies and other confidential records</li></ul> 
Other duties as assigned 
 
Qualifications<ul><li>
Three to five years of related work experience, non-profit or fundraising experience is a plus.</li><li>
Bachelor&rsquo;s degree is a plus.
</li><li>Must be exceedingly well organized, flexible and enjoy the administrative challenges of working with a growing team</li><li>
Must have ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient.
</li><li>Must possess a high level of professionalism.</li><li>
Demonstrated ability to maintain a high-level of confidentiality.</li><li>
Must possess expert level of written and verbal communication skills, strong decision-making ability, analytical skills and attention to detail are equally important.</li><li>
Strong note taking or meeting minutes skills</li><li>
Excellent calendar management skills, including the coordination of complex executive and committee meetings.</li><li>
Proficiency with CRM systems (Salesforce preferred)</li><li>
Must be proficient in MS Office, including Word, Excel, PowerPoint and Outlook.</li><li>
Possess the ability to quickly learn new systems.</li><li>
Demonstrate an ability to finesse and prioritize changing priorities and leadership requests.</li><li>
Must be able to work occasional evenings or weekend events</li><li>
Language:<ul><li>
Ability to read and interpret documents, write routine reports and correspondence.</li><li>
Ability to speak effectively before groups of employees of the organization.</li></ul></li><li>
Mathematical:<ul><li>
Ability to calculate figures and amounts such as percentages, pro-ration, etc.</li></ul></li><li>
Reasoning:<ul><li>
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.</li><li>
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.</li></ul></li><li>
Physical:<ul><li>
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear.</li><li>
The employee frequently is required to stand, walk, and reach with hands and arms.</li><li>
The employee is occasionally required to sit; climb or balance; stoop, kneel, or crouch.</li><li>
The employee must occasionally lift and/or move up to 25 pounds.</li><li>
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.</li></ul></li><li>
Work Environment:<ul><li>
The noise level in the work environment is usually moderate.</li></ul></li></ul> 

Our Inclusion and Belonging Statement 
The Griffin Museum of Science and Industry is committed to advancing diversity, equity, accessibility and inclusion across our workforce, experiences, and day-to-day operations. As Griffin MSI employees, we are each responsible for making the Museum a welcoming place, externally for guests and internally for our colleagues within the scope of our roles. 
 
Griffin MSI is an Equal Opportunity/Affirmative Action employer, which includes providing equal opportunity without regard to race, color, religion, gender, national origin, disability, or protected veteran status. 
Our Inclusion and Belonging Statement
The Griffin Museum of Science and Industry is committed to advancing diversity, equity, accessibility and inclusion across our workforce, experiences, and day-to-day operations. As Griffin MSI employees, we are each responsible for making the Museum a welcoming place externally for guests and internally for our colleagues within the scope of our roles.
Griffin MSI is an Equal Opportunity/Affirmative Action employer, which includes providing equal opportunity without regard to race, color, religion, gender, national origin, disability, or protected veteran status.
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Coordinator, External Affairs

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