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administrative executive assistant

Ross Stores, Inc.

<div>
 <strong>
  Our values start with our people, join a team that values you!
  <br/>
  <br/>
 </strong>
 Bring your talents to Ross, our leading off-price retail chain with over 2,200 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings. All while providing a fun and exciting treasure hunt experience.
 <br/>
 <br/>
 <strong>
  As Part Of Our Team, You Will Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Success. Our winning team pursues excellence while learning and evolving
  </li>
  <li>
   Career growth. We develop industry leading talent because Ross grows when our people grow
  </li>
  <li>
   Teamwork. We work together to solve the hard problems and find the right solution
  </li>
  <li>
   Our commitment to Diversity, Equality &amp; Inclusion, and our community. We celebrate the backgrounds, identities, and ideas of those who work and shop with us because our differences make us stronger. We strive to be a positive force in our community.
   <br/>
   <br/>
  </li>
 </ul>
 Our Corporate headquarters are in Dublin, CA, we have 3 buying offices in key markets in New York City, Los Angeles, and Boston, and 8 distribution centers nationwide. With 2023 revenues of $20.4 billion, we are a Fortune 500 company who is committed to providing an inclusive work environment with continuous learning opportunities and development for our teams.
 <br/>
 <br/>
 <strong>
  About This Opportunity...
  <br/>
  <br/>
 </strong>
 The Administrative/ Executive Assistant role provides general administrative and clerical support for multiple executive leaders and division as needed, utilizing strong organizational and multi-tasking skills in a fast-paced corporate environment.
 <br/>
 <br/>
 The salary range for this role is $60,000--$90,000. The salary is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location.
 <br/>
 <br/>
 <strong>
  What You Will Do And What You Will Learn...
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative and clerical support to execute daily workload of multiple executive leaders, including but not limited to proactive calendar management for internal and external meetings; manage and edit materials utilizing Word, Excel, Teams, and/or PowerPoint; printing, scanning, and assembling documents; arrange catering and meals, in-office and offsite meetings; coordinate and book travel; and providing all other support as needed.
  </li>
  <li>
   Coordinate, manage, and submit expense reports of multiple executive leaders in a timely manner.
  </li>
  <li>
   Execute administrative responsibilities related to onboarding, transfers and offboarding. This includes collaborating with HR, IT and Corporate Properties by providing administrative support to ensure associates have appropriate systems access, designated workspace, and required equipment.
  </li>
  <li>
   Other special projects and assignments as required and/or assigned from time-to-time.
  </li>
  <li>
   Flex in-office schedule around executive leaders and team's in-office needs and in-person requirements on short-notice. Requires a minimum of 4 days in office.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You Need To Be Successful...
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   2-10 years of experience supporting multiple leaders in a fast-paced environment
  </li>
  <li>
   Prior experience coordinating domestic and international travel
  </li>
  <li>
   Extensive calendar management experience
  </li>
  <li>
   Ability to maintain high level of confidentiality with strong professionalism
  </li>
  <li>
   Impeccable attention to detail and sense of urgency
  </li>
  <li>
   Ability to set and prioritize work amid competing demands
  </li>
  <li>
   Display a capacity to learn quickly and respond well to changes and opportunities
  </li>
  <li>
   Proficient using Microsoft office applications: Outlook, Excel, Word, PowerPoint
  </li>
  <li>
   Previous experience with Concur is a plus
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Perks And Benefits Of Joining Our Team...
  <br/>
  <br/>
 </strong>
 Our Associates are at the heart of everything we do and we're proud to offer a range of benefits that reflect how much we value their contributions. Here's a peek into what you can expect as an eligible Ross Associate:
 <br/>
 <br/>
 <ul>
  <li>
   A broad range of affordable health insurance options &amp; personal medical plan concierge
  </li>
  <li>
   401(k) with employer match and Life insurance
  </li>
  <li>
   Ample PTO including accrued vacation, paid holidays, diversity day, summer Fridays and the ability to purchase additional vacation.
  </li>
  <li>
   Employee stock purchase plan
  </li>
  <li>
   Access to health and wellness benefits such as BetterHelp and Headspace
  </li>
  <li>
   Charitable donations matched by Ross Stores Foundation
  </li>
  <li>
   And more....
  </li>
  <li>
   benefits vary by level and position and are subject to change
   <br/>
   <br/>
  </li>
 </ul>
</div>


Administrative/ Executive Assistant

Green Key Resources

<div>
 <p>
  An investment firm in Manhattan is seeking a Personal Assistant/Executive Assistant to support a C-Suite executive. The ideal candidate must be comfortable with a 50/50 split of executive and personal assistant responsibilities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Schedule:
  </strong>
  Fully Onsite
 </p>
 <p>
  <strong>
   Salary:
  </strong>
  $150-175K plus bonus
 </p>
 <p>
  <strong>
   Hours:
  </strong>
  8:30-5:30
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide executive and personal support to the executive, ensuring smooth operations and effective management of professional and personal priorities.
  </li>
  <li>
   Act as a trusted partner, managing competing priorities with discretion, precision, and sound judgment.
  </li>
  <li>
   Oversee office operations, vendor relationships, and building management to maintain a professional environment.
  </li>
  <li>
   Coordinate complex calendars, meetings, and travel logistics for the CEO and senior leadership team.
  </li>
  <li>
   Support research initiatives, conference registrations, and corporate access usage for the research team.
  </li>
  <li>
   Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
  </li>
  <li>
   Assist with onboarding new hires, coordinating equipment, access, and logistics.
  </li>
  <li>
   Assist in creating, editing, and maintaining PowerPoint presentations with exceptional accuracy.
  </li>
  <li>
   Manage office operations, vendor relationships, and building management to ensure seamless functionality.
  </li>
  <li>
   Handle personal administrative tasks for the CEO with confidentiality and professionalism.
  </li>
  <li>
   Identify and implement efficient processes related to office operations and administrative support.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree required, preferably in a related field.
  </li>
  <li>
   6+ years of experience as an Executive/Personal Assistant in finance or a fast-paced professional environment.
  </li>
  <li>
   Proficiency in Microsoft Office Suite, with advanced skills being an advantage.
  </li>
  <li>
   Highly tech-savvy, capable of leveraging technology to improve efficiency.
  </li>
  <li>
   Exceptional organizational, time management, and multitasking abilities.
  </li>
  <li>
   Ability to anticipate needs, plan ahead, and provide solutions proactively.
  </li>
  <li>
   Strong communication skills, both verbal and written, with attention to detail.
  </li>
  <li>
   Experience handling sensitive and confidential information with discretion.
  </li>
 </ul>
</div>


Executive Personal Assistant

LaSalle Network

<div>
 <p>
  LaSalle Network is hiring for an
  <strong>
   Administrative Assistant to the Office of the Global Head
  </strong>
  ! We are seeking a highly experienced and polished Executive Assistant to support a Global Headat a leading professional services firm based in New York. This role provides comprehensive executive and personal support to a high-net-worth leader operating in a fast-paced, global environment.
 </p>
 <p>
  The ideal candidate is exceptionally organized, proactive, discreet, and thrives in high-pressure settings. This position requires seamless coordination of complex schedules, global travel logistics (including private travel), and day-to-day operational support, as well as selective personal assistance to ensure the executive&rsquo;s professional and personal commitments run smoothly.
 </p>
 <p>
  <strong>
   Administrative Assistant to the Office of the Global Head
  </strong>
  Responsibilities:
 </p>
 <ul>
  <li>
   Manage a complex and constantly evolving global calendar across multiple time zones.
  </li>
  <li>
   Coordinate internal and external meetings, including senior stakeholders, clients, and board-level participants.
  </li>
  <li>
   Serve as primary gatekeeper for the executive&rsquo;s schedule, priorities, and communications.
  </li>
  <li>
   Manage high-volume inbox, including drafting responses, prioritizing correspondence, and tracking follow-ups.
  </li>
  <li>
   Prepare materials for meetings, presentations, and business engagements.
  </li>
  <li>
   Coordinate logistics for conferences, events, and high-profile engagements.
  </li>
  <li>
   Arrange and manage detailed domestic and international travel, including private aviation when applicable.
  </li>
  <li>
   Develop comprehensive itineraries including transportation, accommodations, security, and on-site logistics.
  </li>
  <li>
   Manage real-time travel adjustments and contingency planning.
  </li>
  <li>
   Provide select personal assistance for the executive, including scheduling personal appointments, managing reservations, and coordinating household or lifestyle needs.
  </li>
  <li>
   Support planning of personal travel and events as needed.
  </li>
  <li>
   Liaise with personal staff, vendors, and service providers with professionalism and discretion.
  </li>
  <li>
   Track priorities, deadlines, and action items across business and personal commitments.
  </li>
  <li>
   Handle confidential information with the highest level of discretion.
  </li>
  <li>
   Coordinate with internal teams, external partners, and advisors globally.
  </li>
  <li>
   Anticipate needs and proactively resolve scheduling or logistical conflicts.
  </li>
 </ul>
 <p>
  <strong>
   Administrative Assistant to the Office of the Global Head
  </strong>
  Qualifications:
 </p>
 <ul>
  <li>
   3+ years of executive assistant experience supporting C-suite or senior global leaders, ideally within professional services, finance, or similarly fast-paced environments.
  </li>
  <li>
   Personal support experience preferred.
  </li>
  <li>
   Experience supporting high-net-worth individuals or executives with blended business and personal support needs.
  </li>
  <li>
   Demonstrated expertise managing complex international travel, including private travel logistics.
  </li>
  <li>
   Exceptional organizational and time-management skills with the ability to manage competing priorities.
  </li>
  <li>
   Strong written and verbal communication skills.
  </li>
  <li>
   High level of professionalism, discretion, and emotional intelligence.
  </li>
  <li>
   Ability to operate with urgency, flexibility, and sound judgment.
  </li>
  <li>
   Advanced proficiency in Microsoft Office, calendar platforms, and communication tools.
  </li>
  <li>
   Comfortable working outside standard business hours when required to support global activity.
  </li>
  <li>
   Strong problem-solving mindset with a proactive approach.
  </li>
  <li>
   Highly detail-oriented with strong follow-through.
  </li>
 </ul>
 <p>
  This position is based full-time in Midtown, Manhattan. The compensation for this position ranges from $100,000-120,000 base salary with bonus and overtime eligibility. Comprehensive benefits including health, dental, and vision are offered.
 </p>
 <p>
  If you meet the minimum requirements and are interested in learning more, apply today!
 </p>
 <p>
  Allison Sachnoff
 </p>
 <p>
  Senior Recruiter
 </p>
 <p>
  LaSalle Network is an Equal Opportunity Employer m/f/d/v.
 </p>
 <p>
  LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Engineering, Marketing, Technology, Supply Chain, Revenue Cycle, Call Center, Human Resources and Executive Search, LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries.
 </p>
 <p>
  LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends, hiring challenges, and more to national news outlets. LaSalle Network offers temporary Field Employees benefit plans including medical, dental and vision coverage. Family Medical Leave, Worker's Compensation, Paid Leave and Sick Leave are also provided. View a full list of our benefits here: View a full list of our benefits here.
 </p>
 <p>
  All assignments are at-will and their duration is subject to change.
 </p>
</div>


Administrative Assistant to Office of Global Head

Catholic Charities

<div><p><b>Description</b>
</p><p><b>Position Summary: </b>The Administrative Assistant provides high-level clerical and operational support to ensure the organization&rsquo;s smooth and efficient functioning. This role serves as a central point of coordination for senior leadership and other internal and external stakeholders and demonstrates strong organizational and communication skills. This position requires discretion, professionalism, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. Strong attention to detail, proficiency in office software, and a collaborative, service-oriented mindset are essential.</p><p><b>
Location</b>: 488 Madison Avenue, New York, NY 10022</p><p><b>
Essential Duties and Responsibilities</b> include the following. Other duties may be assigned.<br>
Administrative Assistant Functions</p><ul><li>Serve as primary support to the Executive office and senior managers of the organization. Provides back-up support to the CEO and COO&rsquo;s Executive Assistants and interact with all staff in the executive office.</li><li>Receive/review, organize and distribute incoming correspondence to the executive office, including time sensitive and confidential materials. Liaise regularly with the mail room and other Catholic Charities locations for the timely receipt and distribution of correspondence.</li><li>Screen incoming telephone calls to the Executive office and provide backup for the CEO and COO calls. Take messages accurately and independently handle routine inquiries including requests for Catholic Charities services.</li><li>Prepare and coordinate materials for meetings and special projects. Assist with coordination and distribution of board and committee meeting materials, including uploading into the board management software and review of other written materials.</li><li>Handle routine communication with Catholic Charities and Archdiocesan offices, and external stakeholders.</li><li>As necessary, coordinate arrangements for out-of-area meetings, including travel reservations and other logistics for senior staff.</li><li>As necessary, attend program events and provide pre and post event support for senior staff. Prepare approval for payment reports for the Executive office, including corporate expense reports for members of the senior team.</li><li>Work directly with the finance team for prompt handling of payment of office expenses including Approval for Payments (AFPs) for departmental expenses.</li></ul><p><b>
Other General Office Support Functions</b>:<br>
In collaboration with other Executive Office Administrative Support Staff:</p><ul><li>Provide light clerical support to other Senior Directors and assist other administrative staff in the Executive Office as needed.</li><li>Manage the schedule for conference and meeting rooms and guide meeting attendants to appropriate locations.</li><li>Welcome Executive Office visitors and guide them as appropriate.</li><li>Assist in the coordination of corporate and social Executive Office events that take place during and after regular office hours.</li><li>Maintain stock levels for office and kitchen supplies and office/agency stationery and re-order as needed.</li><li>Ensure that public office spaces, including conference rooms, waiting area and pantry are clean and tidy. Coordinate with the Archdiocesan building office for larger facilities/maintenance issues.</li></ul><p><b>
Position Type and Expected Hours of Work:</b><br>
This is a full-time, non-exempt position. Days and hours of work are generally 8:30 am to 5:00 pm Monday - Friday. Additional evening and weekend hours will be required, as well as travel.</p><p><b>
Hourly Range</b>: $23.07 - $24.72</p><p><b>
Working conditions and physical demands required:</b><br>
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.</p><ul><li>Travel at least 20% of the time to provide on-site support for AED and PACE Team using public transportation or vehicles, traverse city streets, occasionally ascend/descend stairs, and be exposed to outside weather conditions.</li><li>Remain stationary using a computer at least 60% of the time, in meetings and/or events.</li><li>Carry a laptop to offsite work locations.</li><li>Ability to operate standard office equipment i.e. copier, fax, scanner, postage machine and printer.</li><li>Ability to use and respond to phone calls.</li><li>Ability to lift and file documents in cabinets.</li></ul><p><b>
Qualifications:</b><br>
Education and/or experience required:</p><ul><li>High school Diploma and/or equivalent required. Bachelor&rsquo;s degree preferred.</li><li>1-2 years&rsquo; relevant experience in administrative support.</li></ul><p><b>
Skills, Licenses, and/or competencies required</b></p><ul><li>Computer proficiency in Microsoft Office. Must successfully pass eSkills skills test in MS Word, Excel and Access. Skilled in operating office technology and equipment, including printers, copiers and fax machines.</li><li>Strong interpersonal, organizational, and multitasking abilities, with excellent verbal and written communication skills and the ability to work independently</li><li>Ability to exercise discretion and good judgment.</li></ul><p></p><p><i><br>
Catholic Charities and Catholic Charities Community Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by law.</i></p></div>

Administrative Assistant

Fresh Air Fund

<div></div><div><div><div><div><div><div><b>ASSISTANT TO THE CHIEF EXECUTIVE OFFICER<br>
</b></div><div></div><div>The Fresh Air Fund is a youth development organization providing transformative outdoor experiences, at no cost, for New York City children from underserved communities. At six sleepaway camps in New York&rsquo;s Mid-Hudson Valley, children have new experiences, learn new skills and gain new perspectives. Youth also participate in year-round leadership, career exploration and educational programs.<br>
</div><div></div><div><b>The Fresh Air Fund is hiring an Assistant to the Chief Executive Officer (CEO) to join our team.<br>
</b></div><div></div><div><b>Position Summary:<br>
</b></div><div></div><div>The Fresh Air Fund seeks an energetic, goal-oriented professional to provide administrative support to the CEO on day-to-day activities in addition to supporting the CEO&rsquo;s efforts in board engagement, fundraising with major donors, and organizational leadership. This person will work closely with members across the organization and must be highly collaborative, flexible, and communicative.<br>
</div><div></div><br>
<div><b>This position is full-time, based in our New York City office and currently requires three days a week in the office. </b>The Fresh Air Fund offices are open and available all week, and all employees are permitted and encouraged to come to the office to work. The Fund may modify its remote work policy generally or with respect to any position at any time. This role reports to the Chief Executive Officer.<br>
</div><div></div><br>
<div><b>Responsibilities:<br>
</b></div><div></div><ul><li>Provide full administrative support to the CEO, including managing the calendar, coordinating internal and external engagements, scheduling travel arrangements, and practicing the highest level of discretion.
</li><li>Assist the CEO with preparation for internal and external meetings, including conducting research, creating agendas, confirming details of meetings, gathering materials, and ensuring talking points and background for meetings are prepared in advance.
</li><li>Prepare and/or edit correspondence, reports, and presentations on behalf of the CEO to ensure excellence in all written and verbal communication.
</li><li>Track and support CEO&rsquo;s deadlines and priorities.
</li><li>Set, review, and manage the Executive Department&rsquo;s operating budget.
</li><li>Coordinate all aspects of Board of Directors and Committee meetings, including scheduling with Committee Chairs, preparing agendas and materials, distributing invitations, managing A/V support, and taking meeting minutes.
</li><li>Assemble and distribute quarterly Board Meeting Books; manage deadlines for staff submissions, coordinate CEO&rsquo;s review, and copy edit all materials with strong attention to detail.
</li><li>Manage Microsoft Suite and other platforms to schedule meetings and distribute documents.
</li><li>Collaborate with leadership to ensure proper governance, including maintaining the organization&rsquo;s minute book, policies, and governing documents.
</li><li>Collaborate with the Development team to support CEO&rsquo;s portfolio of donors, including outreach, cultivation, and correspondence, while tracking all engagements in Salesforce.
</li><li>Support planning and execution of fundraising events, including CEO&rsquo;s participation.
</li><li>Manage reconciliation of monthly charges and travel reimbursements for the CEO.
</li><li>Troubleshoot IT needs for the CEO and manage technology for Board and Committee meetings, collaborating with the IS&amp;T team to ensure seamless hybrid participation.
</li><li>Support and manage special projects, as assigned, and serve as a contributing member of the staff by attending meetings and serving on related project teams.
</li><li>Liaise with all internal departments to uplift FAF culture and ensure that CEO&rsquo;s initiatives are understood by all employees.
</li>Other responsibilities as assigned.<br>
<li>
</li></ul></div><div></div><div><div><b>Qualifications:<br>
</b></div><div></div><ul><li>BA/BS degree.
</li><li>Strong administrative experience.
</li><li>Strong computer skills, including proficiency in Microsoft Office (Word, Excel, and PowerPoint).
</li><li>Willingness and enthusiasm to learn Salesforce; prior experience preferred but not required.
</li><li>Excellent communication and organizational skills, with great attention to detail and the ability to prioritize.
</li><li>Excellent writing, editing, and proofreading skills, with the ability to craft presentations, letters, and materials in the CEO&rsquo;s voice and within brand guidelines.
</li><li>Maturity, diplomacy, and professionalism in representing FAF and the CEO with high-profile Board members, donors, and stakeholders.
</li><li>Ability to work quickly and efficiently under pressure and meet tight deadlines.
</li><li>Must be able to effectively multi-task, manage competing priorities, and maintain focus on short-term and long-term goals of the CEO and organization.
</li><li>A team player with a passion for their work, positive attitude, drive for success, and enthusiasm to share creative ideas .
</li><li>Ability to work on-call occasionally, including certain evenings and weekends.
</li><li>Great i nterest in joining a youth development organization and supporting FAF&rsquo;s mission and vision.
</li></ul><p><i>As part of our commitment to maintaining a safe and healthy workplace, The Fresh Air Fund requires all employees to meet applicable vaccination requirements in accordance with federal, state, and local laws. As new public health issues arise, The Fresh Air Fund may require additional vaccinations. Proof of vaccination or an approved exemption will be required as a condition of employment, if applicable.<br>
</i><br>
</p></div><div></div><div><div><b>Salary &amp; Benefits
</b></div><div>The salary range for this role is $55,000 to $65,000. The Fresh Air Fund offers a generous benefits package including medical, dental and vision insurance, flexible spending accounts, commuter benefits, and employer and employee retirement contribution plans.<br>
</div><div></div><div><b>Application Instructions
</b></div><div>To apply, please submit an Assistant to the Chief Executive Officer application and cover letter. We are hiring on a rolling basis and encourage interested applicants to apply as early as possible. No calls or recruiters, please.<br>
</div><div></div><div><i>The Fresh Air Fund is proud to be an equal opportunity employer, committed to inclusive hiring, and dedicated to diversity in its work and on its staff. We strongly encourage candidates of all identities, experiences, orientations, and communities to apply.</i></div></div></div></div></div></div><div></div>

Assistant to the Chief Executive Officer (Full-Time)

Kira

<div>
 <strong>
  Role Overview
  <br/>
  <br/>
 </strong>
 We&rsquo;re looking for a highly capable, startup-experienced Executive Assistant to support our leadership team and oversee daily office operations in our Tribeca headquarters.
 <br/>
 <br/>
 At its core, this role is about leverage. You will manage a complex and fast-moving schedule, understand shifting business priorities, and make thoughtful decisions about where the leadership team&rsquo;s time is best spent. You won&rsquo;t just schedule meetings - you&rsquo;ll understand what they&rsquo;re for, how they connect to company goals, and how to sequence them intelligently.
 <br/>
 <br/>
 This role requires strong judgment, calm execution under pressure, and a clear understanding of how startups operate. You should be detail-oriented, discreet, and highly organized, with the ability to anticipate needs and prevent problems before they arise.
 <br/>
 <br/>
 This position is fully on-site in Tribeca, NYC, five days per week.
 <br/>
 <br/>
 <strong>
  Core Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage the complex calendars with a clear understanding of business priorities and competing demands.
  </li>
  <li>
   Sequence meetings strategically to optimize focus, preparation time, and energy.
  </li>
  <li>
   Serve as the primary gatekeeper for inbound requests, applying thoughtful judgment to scheduling decisions.
  </li>
  <li>
   Coordinate internal and external meetings, ensuring logistics, materials, and preparation are handled in advance.
  </li>
  <li>
   Manage travel arrangements, expenses, and administrative workflows with precision.
  </li>
  <li>
   Maintain visibility into ongoing priorities to ensure alignment between schedule and company objectives.
  </li>
  <li>
   Communicate clearly and professionally with board members, investors, partners, and internal stakeholders.
  </li>
  <li>
   Handle confidential information with discretion and sound judgment.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   5&ndash;8+ years of experience as an Executive Assistant supporting a senior executive in a fast-paced environment.
  </li>
  <li>
   Startup or high-growth company experience strongly preferred.
  </li>
  <li>
   Exceptional calendar management skills with demonstrated ability to prioritize and manage competing demands.
  </li>
  <li>
   Strong business judgment and ability to understand how executive time maps to company priorities.
  </li>
  <li>
   Highly organized with outstanding attention to detail.
  </li>
  <li>
   Professional, clear communicator with strong interpersonal skills.
  </li>
  <li>
   Comfortable managing office operations and vendor relationships.
  </li>
  <li>
   Discreet and trustworthy with sensitive information.
  </li>
  <li>
   Calm, adaptable, and solutions-oriented under pressure.
  </li>
  <li>
   Ability to be fully on-site in Tribeca, NYC five days per week.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Success in This Role Looks Like
  <br/>
  <br/>
 </strong>
 Within 6&ndash;12 months:
 <br/>
 <br/>
 <ul>
  <li>
   The schedules are tightly aligned with top company priorities and runs with minimal friction.
  </li>
  <li>
   Meetings are well-sequenced, thoughtfully prepared, and rarely reactive.
  </li>
  <li>
   Inbound requests are handled efficiently with clear communication and good judgment.
  </li>
  <li>
   The office operates smoothly and professionally without requiring oversight.
  </li>
  <li>
   The leadership team experience you as highly reliable, thoughtful, and proactive.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Compensation
  <br/>
  <br/>
 </strong>
 <strong>
  Salary Range:
 </strong>
 $110,000&ndash;$120,000 USD base salary, depending on experience and qualifications, plus benefits and equity.
 <br/>
 <br/>
</div>


Executive Assistant

Abstracts Incorporated

<p>Looking for a stable office job with long-term growth?</p><p>Join a well-established <b>real estate and title insurance office</b> where you&rsquo;ll receive hands-on training and build valuable administrative and legal skills. We are a top tier <b>Title Insurance Company in Nassau County, NY</b> seeking an <b>Administrative Assistant / Recording Clerk</b> to join our team. This is an excellent opportunity for <b>recent graduates, career changers, or candidates looking to start a long-term career in the real estate or title insurance industry</b>.</p><p><b>No prior title insurance experience is required &mdash; full training will be provided by our legendary staff. 50% of our staff has been with us over 20 years.</b></p><p>Key Responsibilities</p><ul><li>Assist with preparing and submitting real estate documents for <b>recording in all counties in New York State</b></li><li>Review documents for accuracy, completeness, and compliance with New York recording requirements</li><li>Track recorded documents and assist with resolving recording rejections</li><li>Perform data entry into internal systems and title software</li><li>Maintain organized electronic and physical files</li><li>Assist with post-closing and policy-related administrative tasks</li><li>Answer phones and handle correspondence professionally</li><li>Communicate with attorneys, lenders, county offices, and internal staff</li><li>Maintain strict confidentiality of sensitive client and transaction information</li><li>Provide general administrative and office support as needed</li></ul><p>Requirements</p><ul><li><b>High school diploma or equivalent required</b></li><li>Strong attention to detail and organizational skills</li><li>Basic computer proficiency, including <b>Microsoft Word, Excel, and Outlook</b></li><li>Ability to follow procedures and meet deadlines</li><li>Professional written and verbal communication skills</li><li>Reliable, punctual, and dependable</li><li>Comfortable working in an office environment</li><li>Ability to multitask in a fast-paced setting</li></ul><p>Preferred (Not Required)</p><ul><li>Recent graduate or career changer encouraged to apply</li><li>Prior administrative, clerical, data entry, or office experience</li><li>Interest in real estate, legal, or title insurance work</li><li>Familiarity with New York real estate documents a plus</li><li>TrackerPro Title productions software knowledge</li><li>Experience working with deadlines or detailed paperwork</li></ul><p>Administrative Assistant, Recording Clerk, Title Insurance, Entry-Level Office Assistant, Real Estate Administrative Assistant, Nassau County NY, Title Company Jobs, Legal Assistant Entry Level, Data Entry Clerk, Post-Closing Assistant</p><p>Job Type: Full-time</p><p>Pay: $40,000.00 - $50,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant- Title Insurance Company

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