administrative assistant Jobs in New York

administrative assistant

executive assistant

executive administrative assistant Jobs in New York

executive administrative assistant

executive personal assistant Jobs in New York

executive personal assistant

executive assistant & office manager Jobs in New York

executive assistant & office manager

administrative executive assistant

Cartier

<div>
 The Executive Assistant to the Chief Human Resources Officer (CHRO) of Cartier North America provides high-level, strategic administrative and operational support, acting as a trusted partner to the CHRO. This role requires seamless interaction with senior executives and key stakeholders across all organizational functions, requiring exceptional communication, proactive planning, professionalism, confidentiality, and absolute discretion.
 
 
 
 Key Responsibilities
 
 
 
 Strategic Support &amp; Operations:
 
 
 <ul>
 <li>
 Anticipating Needs: Ability to proactively identify &amp; solve potential pressure points to CHRO schedule while minimizing any day-to-day business disruptions
 </li>
 <li>
 Strategic Calendar &amp; Schedule Management: Proactively manage and optimize the CHRO's calendar, anticipating and resolving conflicts and ensuring efficient time utilization to also give CHRO flexibility as needed
 </li>
 <li>
 Executive Support &amp; Logistics: Independently manage administrative tasks including coordinating meeting logistics, preparing detailed expense reports and professionally welcoming visitors
 </li>
 <li>
 Travel Management: Lead the strategic planning and execution of all domestic and international travel arrangements for the CHRO, including detailed itineraries, bookings, and logistical support
 </li>
 <li>
 Process Optimization: Identify opportunities to enhance operational efficiency and responsiveness, implementing streamlined processes for administrative workflows for the CHRO and HR teams
 </li>
 <li>
 Content Development Support &amp; Analysis: Create, organize, analyze, and refine presentations (PowerPoint), spreadsheets (Excel), and professional documents (Word) for team &amp; executive-level review and distribution
 </li>
 <li>
 Project Management: Independently plan, execute, and oversee ad-hoc Human Resources projects, ensuring timely completion and alignment with CHRO priorities
 </li>
 <li>
 Managing Team requests: Ability to prioritize team request and identify solutions that are aligned to CHRO&rsquo;s needs
 </li>
 <li>
 Event Coordination: Collaborate closely with the Internal Communications team on the dissemination of internal communications. Support the organization and execution of company-wide or HR team events, as well as local events, dinners, and engagements for visiting executives and stakeholders
 </li>
 <li>
 Team Engagement: Support coordination of team engagement activities to include birthdays, anniversaries or other recognition moments as needed
 
 
 </li>
 </ul>
 
 Communication &amp; Partnership
 
 
 
 <ul>
 <li>
 Handles sensitive information with the utmost confidentiality and integrity, consistently demonstrating Maison values
 </li>
 <li>
 Stakeholder Engagement: Cultivate and maintain relationships with the HR community across Cartier and Richemont
 </li>
 <li>
 Maintains a collaborative &amp; strategic partnership with executive assistants, senior leaders, and global colleagues
 </li>
 <li>
 Discreet &amp; Professional Communication: Serve as a primary point of contact, exercising exceptional judgment, discretion, and professionalism in all internal and external communications
 </li>
 <li>
 Trusted Partnership: Act as a trusted advisor and partner to the CHRO, anticipating needs and proactively offering solutions
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience: Minimum of 8 years of progressive experience in an executive support role, preferably supporting a C-suite executive within a fast-paced, global organization. Experience within the retail or Human Resources sector is a significant advantage
 </li>
 <li>
 Strategic Acumen &amp; Proactivity: Demonstrated ability to anticipate needs, proactively identify solutions, and manage complex situations with a strategic mindset and exceptional attention to detail
 </li>
 <li>
 Communication &amp; Interpersonal Skills: Exceptional verbal and written communication skills, with the ability to interact confidently and effectively with diverse stakeholders
 </li>
 <li>
 Organizational &amp; Process Excellence: Exceptional organizational, prioritization, and multi-tasking abilities, with a proven track record of developing and implementing efficient systems and procedures to optimize workflow
 </li>
 <li>
 Discretion &amp; Professionalism: Unwavering commitment to confidentiality, integrity, and professionalism, consistently upholding the highest ethical standards
 </li>
 <li>
 Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and other relevant communication tools
 
 
 </li>
 </ul>
 
 We Offer
 
 
 
 We care about your health and wellbeing and offer a comprehensive benefits program to support you and your loved ones. Our core benefits include medical, dental, and vision programs. Health savings and flexible spending accounts are available to support your financial needs, along with access to the employee assistance program for you and your household members. The company offers income protection solutions including life insurance, disability benefits, and 401(k) with employer match. Understanding the importance of wellness and work-life-balance, our package includes a wellness reimbursement benefit and paid time off. We also encourage associates to give back to their local community by using their volunteer time off days to support important initiatives that drive change.
 
 
 Expected Salary Range: $115,000-145,000
 
 
 At Richemont, We Craft the Future!
</div>

Executive Assistant to Chief Human Resources Officer - Cartier NA

JRM Construction Management

<div>
 
 
 
 
 Company Overview
 
 
 
 
 
 
 JRM is one of the top General Contracting and Construction Management Firms with over a decade of trusted experience. Headquartered in New York City with offices in New Jersey, California, and Florida, JRM delivers the highest quality services to clients that include City, State &amp; Federal Agencies, Fortune 500 corporations, respected property owners &amp; developers, major law firms, media &amp; tech firms, leading luxury retailers, renowned hospitality groups, life sciences &amp; healthcare organizations, and financial services firms. JRM knows that dedicated, accomplished employees are the heart of any successful enterprise. We are focused on maintaining a diverse, inclusive, and authentic workplace and are always looking to add passionate personnel to our teams across the US.
 
 
 
 &nbsp;
 
 
 
 
 
 Job Summary
 
 
 
 
 
 
 The Executive Assistant serves as a strategic partner and trusted extension of the executive, enabling focus, driving prioritization, and ensuring seamless execution across both professional responsibilities and select personal commitments.
 
 
 
 
 Operating with a high degree of autonomy, discretion, and sound judgment, this role plays a critical part in optimizing the executive&rsquo;s time, managing competing priorities, and ensuring alignment across key initiatives. The Executive Assistant is a force multiplier, anticipating needs, removing friction, and helping the executive operate at the highest level.
 
 
 
 &nbsp;
 
 
 
 
 
 Primary Responsibilities
 
 
 
 
 
 
 
 Executive Enablement &amp; Strategic Support
 
 
 
 <ul>
 <li>
 
 Manage and optimize the executive&rsquo;s calendar, priorities, and time allocation to align with business objectives and strategic focus areas
 
 </li>
 <li>
 
 Act as a gatekeeper and decision filter, prioritizing requests and ensuring the executive is focused on the highest-value activities
 
 </li>
 <li>
 
 Prepare the executive for meetings and engagements, including developing briefing materials, agendas, and key context
 
 </li>
 <li>
 
 Track follow-ups and action items, ensuring accountability and timely execution across stakeholders
 
 </li>
 </ul>
 
 
 
 Operational Coordination &amp; Execution
 
 
 
 <ul>
 <li>
 
 Drive coordination across leadership, departments, and external partners on behalf of the executive
 
 </li>
 <li>
 
 Monitor key initiatives and ensure alignment, progress, and follow-through
 
 </li>
 <li>
 
 Anticipate needs and proactively resolve issues before they arise
 
 </li>
 <li>
 
 Support special projects and cross-functional initiatives as needed
 
 </li>
 </ul>
 
 
 
 Communication &amp; Representation
 
 
 
 <ul>
 <li>
 
 Draft, review, and manage high-level communications on behalf of the executive
 
 </li>
 <li>
 
 Serve as a professional liaison with internal and external stakeholders, maintaining a high standard of responsiveness and discretion
 
 </li>
 <li>
 
 Represent the executive with polish, professionalism, and sound judgment in all interactions
 
 </li>
 </ul>
 
 
 
 Meeting &amp; Workflow Management
 
 
 
 <ul>
 <li>
 
 Own complex calendar management across multiple priorities, time zones, and stakeholders
 
 </li>
 <li>
 
 Design and maintain efficient workflows for meetings, decision-making, and information flow
 
 </li>
 <li>
 
 Coordinate logistics for meetings, offsites, and events, ensuring a seamless experience
 
 </li>
 </ul>
 
 
 
 Integrated Executive Support (Professional &amp; Personal)
 
 
 
 <ul>
 <li>
 
 Provide seamless, integrated support across both professional responsibilities and select personal commitments to ensure the executive can operate at maximum effectiveness
 
 </li>
 <li>
 
 Manage personal scheduling, travel, and logistics as needed, with a high level of discretion and attention to detail
 
 </li>
 <li>
 
 Handle time-sensitive personal matters and serve as a trusted point of contact where appropriate
 
 </li>
 <li>
 
 Ensure clear boundaries and prioritization while maintaining continuity across all aspects of the executive&rsquo;s commitments
 
 </li>
 </ul>
 
 
 
 Who This Role Is
 
 
 
 <ul>
 <li>
 
 A highly trusted partner who operates with ownership, discretion, and strong judgment
 
 </li>
 <li>
 
 Proactive and anticipatory, with the ability to stay several steps ahead
 
 </li>
 <li>
 
 Comfortable navigating a fast-paced, high-expectation environment with shifting priorities
 
 </li>
 <li>
 
 Polished communicator with strong executive presence
 
 </li>
 <li>
 
 Able to seamlessly shift between strategic coordination and detailed execution
 
 </li>
 <li>
 
 Highly organized, detail-oriented, and solutions-driven
 
 </li>
 <li>
 
 Always committed to confidentiality and professionalism
 
 </li>
 </ul>
 
 &nbsp;
 
 
 
 
 
 Qualifications
 
 
 
 
 <ul>
 <li>
 
 7 &ndash; 10+ years of experience supporting senior executives, preferably at the C-suite level
 
 </li>
 <li>
 
 Exceptional attention to detail with a commitment to accuracy and quality in all deliverables
 
 </li>
 <li>
 
 Strong business judgment with the ability to understand shifting priorities, anticipate needs, and proactively support the Executive&rsquo;s objectives
 
 </li>
 <li>
 
 Highly resourceful and solutions-oriented; demonstrates initiative, sound problem-solving skills, and the ability to navigate ambiguity independently
 
 </li>
 <li>
 
 Outstanding written and verbal communication skills, with the ability to draft and refine professional correspondence
 
 </li>
 <li>
 
 Strong interpersonal skills and emotional intelligence; knows when to act autonomously and when to seek alignment
 
 </li>
 <li>
 
 Demonstrated ability to quickly learn and understand the company&rsquo;s business operations to anticipate needs and add value
 
 </li>
 </ul>
 
 &nbsp;
 
 
 
 
 
 Computer Systems
 
 
 
 
 <ul>
 <li>
 
 Proficiency in Microsoft Office (Excel, Word, PowerPoint, and Outlook), and overall tech-savvy
 
 </li>
 </ul>
 
 &nbsp;
 
 
 
 
 
 Salary Information
 
 
 
 
 <ul>
 <li>
 
 To the extent this role is performed in New York City, the annual salary range is $100,000 - $140,000.
 
 </li>
 </ul>
 
 &nbsp;
 
 
 
 
 
 
 
 
 
 All qualified applicants will receive consideration for employment at JRM without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.&nbsp;
 
 
 
 
 
 &nbsp;
 
 
 
 
 
 The salary range listed in job postings reflects the Company&rsquo;s good-faith estimate at the time of posting. Actual compensation may vary based on factors such as position tier, geographic location, work experience, market conditions, education/training, and skills.
 
 
 
 
 
 
 &nbsp;
 
 
 
 
 For more information on how JRM Construction Management collects and uses your personal information, reference our Privacy Policy.
 
 
 
</div>

Executive Assistant

Colgate-Palmolive

<div>No Relocation Assistance Offered 
Job Number #172955 - New York, New York, United States 
 
Who We Are 
 
Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name! 
 
Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values&mdash;Caring, Inclusive, and Courageous&mdash;we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all. 
This critical role provides comprehensive, C-suite-level support to the Chief Growth Officer and Chief Operating Officer Americas, enabling high-level performance and impact across a global organization. You will act as a strategic partner and gatekeeper, triaging requests and managing complex operations to ensure the executives remain focused on the most critical business tasks. This position is ideal for a resilient professional who thrives in a fast-paced environment with shifting priorities and possesses the sound judgment required for handling highly sensitive information. Your primary objective is to maximize executive effectiveness through expert calendar management, high-impact communications, and seamless global logistics.<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Executive Coordination: Manages complex, frequently changing executive calendars and anticipates scheduling conflicts while ensuring the executives are properly briefed and prepared for all meetings.</li><li>
High-Impact Communication: Leads the preparation and formatting of executive-level presentations (Google Slides/PowerPoint) and board materials, ensuring all correspondence maintains a professional and brand-aligned tone.</li><li>
Global Logistics Management: Arranges intricate domestic and international travel itineraries, prepares detailed travel briefs, and coordinates high-profile leadership meetings, town halls, and offsites.</li><li>
Strategic Project Support: Supports the execution of executive projects and strategic initiatives by developing task lists, project timelines, and trackers to maintain organizational flow.</li><li>
Workflow Optimization: Proactively identifies opportunities to improve internal processes and information flow, while maintaining rigorous digital and physical filing systems for easy document retrieval.</li><li>
Financial &amp; Administrative Triage: Processes expenses, invoices, and reimbursements via SAP Concur and serves as the primary point of contact for internal stakeholders and external partners.</li></ul><h3 class="jobSectionHeader">
Required Qualifications</h3><ul><li>
High School Diploma or GED</li><li>
10+ years of executive administrative experience, with significant experience supporting C-suite executives at large, matrixed organizations.</li><li>
Advanced proficiency in Google Workspace (Gmail, Calendar, Slides, Docs) and Microsoft Office, along with the ability to use AI tools for daily personal productivity.</li><li>
Demonstrated experience managing complex domestic/international travel and utilizing SAP Concur for travel and expense management.</li></ul><h3 class="jobSectionHeader">
Preferred Qualifications</h3><ul><li>
15+ years of experience</li><li>
Previous experience in the Consumer Packaged Goods (CPG) industry or a similarly dynamic, fast-paced sector.</li><li>
High degree of discretion, sound judgment, and exceptional organizational and interpersonal skills.</li><li>
Proven ability to collaborate effectively with other executive assistants to maximize broader executive productivity.</li><li>
Resilience and adaptability when facing ambiguity and high expectations, maintaining a calm demeanor under pressure.</li><li>
Willingness to occasionally work outside standard business hours to support global time zones or urgent requests.</li><li>
Proven ability to operate effectively in a complex, global organization and juggle shifting priorities in a high-performance environment.</li></ul> 
Compensation and Benefits 
Salary Range $95,000.00 - $125,000.00 USD 
 
Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit-sharing, and long-term incentives for Executive-level roles. 
 
Benefits: Salaried employees enjoy a comprehensive benefits package, including medical, dental, vision, basic life insurance, paid parental leave, disability coverage, and participation in the 401(k) retirement plan with company matching contributions subject to eligibility requirements. Additional benefits include a minimum of 15 vacation/PTO days (hourly employees receive a minimum of 120 hours) and 13 paid holidays (vacation days are prorated based on the employee's hire date within the calendar year). Paid sick leave is adjusted based on role and location in accordance with local laws. Detailed information regarding paid sick leave entitlements will be provided to employees upon hiring and may be subject to adjustments based on changes in legislation or company policies. 
 
Our Commitment to Inclusion 
Our journey begins with our people&mdash;developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business. 
 
Equal Opportunity Employer 
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law. 
 
Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation. 
 
For additional Colgate terms and conditions, please click here. 
 
#LI-Hybrid</div>

Executive Administrative Assistant

Career Group

<div>
 
 
 Executive Assistant to C-Suite Executive &ndash; Innovative Technology Company
 
 
 
 
 $110,000-120,000 DOE + Bonus Eligible + Great Benefits
 
 
 
 A
 
 dynamic, innovative tech company
 
 is seeking a highly proactive and "big-picture"
 
 Executive Assistant
 
 to support one of their C-Suite Executives with lighter support to two additional Executives.
 
 
 
 
 
 This is a position for a critical thinker who thrives in a true thought partner role, partnering with an innovative executive. Based in a creative
 
 West Village
 
 office, you will join a high-growth, collaborative environment where the EA team is a central pillar of the firm&rsquo;s daily success.
 
 
 
 
 
 
 Onsite (5 days/week)
 
 
 Hours:
 
 8:45am-6pm
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Strategic Partnership:
 
 Manage the C-suite executive&rsquo;s day/time with precision&mdash;organizing agendas, providing updates, and ensuring all materials are prepped (and printed) in advance.
 </li>
 <li>
 
 Proactive "Managing Up":
 
 Anticipate needs before they arise, from routing the team&rsquo;s daily priorities to organizing lunch during back-to-back meeting blocks.
 </li>
 <li>
 
 Talent &amp; Culture Support:
 
 Coordinate initiatives including offsite events, team merch orders, and tracking strategic goals and service anniversaries.
 </li>
 <li>
 
 Complex Logistics:
 
 Handle heavy calendar management and travel coordination for the three executives, often across multiple time zones.
 </li>
 <li>
 
 Confidential Liaison:
 
 Maintain the highest level of discretion while handling sensitive information related to global people strategy and business scaling.
 </li>
 <li>
 
 Recruitment Support:
 
 Assist with high-priority interview scheduling and T&amp;E for the team as they scale the organization.
 </li>
 </ul>
 
 
 The Ideal Candidate
 
 
 <ul>
 <li>
 
 Experience:
 
 4+ years of executive-level support, specifically within a
 
 tech, startup, or fast-paced, high-growth environment.
 
 </li>
 <li>
 
 Tech Savvy:
 
 Extremely resourceful with technology (Microsoft Office, Google Workspace) and capable of navigating new systems with ease.
 </li>
 <li>
 
 Communication Style:
 
 A proactive, independent thinker who can communicate cross-functionally with other EAs and executives to "connect the dots" firm-wide.
 </li>
 <li>
 
 Attention to Detail:
 
 Meticulous regarding preferences and small details that ensure an executive&rsquo;s day runs flawlessly.
 </li>
 <li>
 
 Personal Attributes:
 
 Self-motivated, positive, outgoing, and extremely professional
 </li>
 </ul>
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Aegis Ventures

<div>
 
 
 About Aegis Ventures
 
 
 
 
 
 Aegis Ventures
 
 partners with entrepreneurs and industry leaders to launch and scale transformative companies in digital health and artificial intelligence. Our platform brings together market-shaping ideas, growth capital, and ambitious individuals to solve major societal problems. With a focus on innovations in healthcare, Aegis has launched four successful portfolio companies in partnership with Northwell Health and recently announced the Digital Consortium to co-develop, invest in, and launch new companies.
 
 
 
 
 About Aegis Ventures
 
 
 
 
 Aegis Ventures is a next-generation startup studio that partners with entrepreneurs and industry leaders to originate, launch, and scale transformative companies. The Aegis platform brings together market-shaping ideas, permanent growth capital, and ambitious individuals who are driven to solve major societal problems. We aim to build companies with the capacity for vast impact, with an initial focus on artificial intelligence and health technology. Within these verticals, Aegis seeks to create companies that use technology to transform healthcare quality, access, and cost, focusing on innovations that promote seamless continuity of care, patient empowerment, and better-informed clinical decision-making. In parallel with launching our first six successful portfolio companies over the last several years, Aegis has created the Digital Consortium, a group of fourteen leading health systems that will partner with Aegis to co-develop, invest in, and launch new companies.
 
 
 
 
 About The Role
 
 
 
 
 As the
 
 Executive Assistant to the Co-Founder and Managing Partner
 
 , you will partner closely with the Chief of Staff to support our Co-Founder and Managing Partner across a wide variety of strategic, operational, and administrative tasks. This person will play a critical role in ensuring smooth operations across the studio and a high functioning executive office. In this role, you will partner closely with the Chief of Staff to ensure the smooth and effective function of the studio.
 
 
 The role will have a unique opportunity to gain direct exposure with all core functions across the studio (Corporate Development, Partnerships, Marketing &amp; Events, Strategic Services) to help drive the highest impact projects and gain a deep understanding of how each function contributes to Aegis&rsquo; strategic and operational priorities, with the goal of expanding the reach and effectiveness of the executive office.
 
 
 This role requires strategic thinking and hands-on execution. Success involves the ability to drive high quality execution across the Managing Partners's office and priorities, increase speed and clarity of decision making, seamlessly coordinate across internal teams and external stakeholders, and take ownership of key initiatives from concept and execution.
 
 
 We are a small team, so this role will provide the right person with unmatched exposure and visibility into the inner workings of a growing venture studio building disruptive healthcare technology companies. If you are excited by entrepreneurship and startups, driven to succeed in a fast-paced environment, and want exposure to venture and the internal operations of growing businesses, this could be the perfect role for you.
 
 
 This role is in-person 3 days a week and based in our office located in Midtown Manhattan, New York City.
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 <ul>
 <li>
 Strategic Planning and Project Management:
 </li>
 <ul>
 <li>
 Coordinate meetings with potential clients, partners, and internal stakeholders, preparing meeting agendas, materials, and follow-up actions, delivering synthesized reports from meetings to the Managing Partner, Chief of Staff, and other relevant stakeholders, and ensuring that priority requests are flagged.
 </li>
 <li>
 Own high-priority &ldquo;special projects&rdquo; across core Aegis functions to advance key strategic goals for the studio across Corporate Development, Marketing &amp; Events, Partnership, and Strategic Services.
 </li>
 </ul>
 <li>
 Stakeholder Communication:
 </li>
 <ul>
 <li>
 Serve as a liaison between the Managing Partner and internal/external stakeholders, including board members, investors, partners, and team members.
 </li>
 <li>
 Ghostwrite communications (i.e., emails, memos, decks) on behalf of the Managing Partner to foster and enable streamlined, real-time communication.
 </li>
 <li>
 Prepare compelling presentations and updates for investors and key stakeholders.
 </li>
 </ul>
 <li>
 Administrative:
 </li>
 <ul>
 <li>
 Manage and optimize comprehensive calendaring, always looking around corners, anticipating needs, and maintaining an ever-changing schedule.
 </li>
 <li>
 Be the face of the company to external stakeholders and partners, able to represent the office and the Managing Partner in a professional and positive way.
 </li>
 <li>
 Work in partnership with the Chief of Staff to structure the Managing Partner&rsquo;s priorities, including preparation and follow-up for meetings in a timely and efficient manner.
 </li>
 <li>
 Handle all travel arrangements, including transportation, lodging, obtaining visas, passport renewals, and all other travel documents. Book dining reservations, providing recommendations, and continually optimizing for time.
 </li>
 <li>
 Oversee expense management, submitting expenses and travel reimbursements on a regular and timely schedule adhering to company policies.
 </li>
 <li>
 Partner with the Chief of Staff to ensure support of the executive committee meetings, agendas, and follow-up actions are addressed.
 
 </li>
 </ul>
 </ul>
 
 
 What You'll Need
 
 
 
 
 <ul>
 <li>
 Work experience in roles that partner closely with business operations, strategy, and/or project management at a VC fund, technology company, investment bank, or start-up.
 </li>
 <li>
 Independent drive and processes optimization. You look for ways to do work better and improve how we operate.
 </li>
 <li>
 Proactive communication and willingness to iterate and partner with key stakeholders.
 </li>
 <li>
 Outstanding project management skills focused on hitting deadlines consistently, communicating changes, or asking for help when needed.
 </li>
 <li>
 Exceptionally organized with a structured system for completing tasks/projects while constantly re-prioritizing according to evolving needs.
 </li>
 <li>
 Strong communication and writing skills, with strong attention to detail and an ability to generate and send client-facing material, as well as an inclination to overcommunicate to ensure nothing slips through the cracks and effectively navigating ambiguity.
 </li>
 <li>
 Highly strategic thinker, capable of looking at existing processes, systems, and workflows. Constantly thinking of ways to improve to make the organization more efficient and effective.
 </li>
 <li>
 Self-starter with a &ldquo;no-task-is-too-small-or-big&rdquo; mindset.
 </li>
 <li>
 Meticulous attention to detail while having to shift between tasks and priorities on a regular basis.
 </li>
 <li>
 Strong team orientation - able to build strong relationships, contribute to a positive and high-performing culture, and work effectively across diverse stakeholders.
 
 
 </li>
 </ul>
 
 
 What We Offer
 
 
 
 
 <ul>
 <li>
 Top-tier health, vision, dental, and commuter benefits
 </li>
 <li>
 Monthly health &amp; wellness subsidy
 </li>
 <li>
 Flexible work
 </li>
 <li>
 One Medical &amp; TalkSpace memberships
 
 
 </li>
 </ul>
 
 Salary Range
 
 
 
 <ul>
 <li>
 $135,000 - $150,000 base salary (with 20% bonus and equity in all Aegis newcos) depending on experience and alignment with role expectations.
 
 
 </li>
 </ul>
 
 Aegis Ventures is a proud Equal Opportunity Employer
 
 &mdash; we recruit, train, compensate and promote our team members based on qualifications. We encourage you to apply regardless of your race, religion, national origin, sex, gender identity, sexual orientation, disability, age, veteran status, or any other applicable legally protected characteristics.
</div>

Executive Assistant to the Co-Founder and Managing Partner

Kay Search Group

<div>
 
 
 Position:
 
 Administrative Assistant (Global Law Firm)
 
 
 
 Location:
 
 New York, NY (Hybrid)
 
 
 
 Company:
 
 Globally Recognized Consulting and Financial Firm
 
 
 
 Comp Package:
 
 Base salary to $110K, Paid Overtime, Full Benefits, Bonus, 401K, Health Club Discounts
 
 
 
 
 
 
 Summary for Administrative Assistant (Global Law Firm):
 
 
 
 We&rsquo;re seeking a Administrative Assistant (Global Law Firm) to support leaders within a global law firm. This role is ideal for a highly organized professional who thrives in a collaborative, hybrid workplace and enjoys operating at the center of a fast-moving, knowledge-driven firm. You&rsquo;ll handle complex administrative responsibilities, manage confidential information with discretion, and play a key role in keeping executives and project teams operating efficiently. A learning mindset, strong ownership, and exceptional attention to detail are essential.
 
 
 
 
 
 
 Key Responsibilities for Administrative Assistant (Global Law Firm):
 
 
 <ul>
 <li>
 Provide high-level administrative support to multiple executives, including calendar management, travel coordination, and expense processing.
 </li>
 <li>
 Support monthly billing activities by reviewing narratives, preparing invoices, and tracking accounts receivable.
 </li>
 <li>
 Assist with client-engagement documentation, conflict checks, and the organization of correspondence and project files.
 </li>
 <li>
 Coordinate internal and client meetings, firm events, and business-development materials.
 </li>
 <li>
 Draft, proofread, and format correspondence and documents with precision.
 </li>
 <li>
 Mentor junior administrative staff and help lead training and development sessions.
 </li>
 <li>
 Maintain effective administrative systems and uphold confidentiality across all workstreams.
 </li>
 </ul>
 
 
 
 
 
 Requirements for Senior Executive Assistant:
 
 
 <ul>
 <li>
 5+ years of executive assistant or administrative experience; experience in law firm, consulting, financial services required.
 </li>
 <li>
 High school diploma or equivalent required.
 </li>
 <li>
 Excellent communication skills, professionalism, and sound judgment.
 </li>
 <li>
 Ability to manage competing priorities in a fast-paced, deadline-driven setting.
 </li>
 <li>
 Strong proficiency in Microsoft Office with the ability to learn firmwide tools quickly.
 </li>
 <li>
 Exceptional organizational skills and a detail-oriented, proactive approach.
 </li>
 <li>
 Demonstrated initiative, service orientation, and strong business acumen.
 </li>
 </ul>
 
 
</div>

Administrative Assistant (Global Law Firm)

I-Grace

<div>
 
 
 Company Overview
 
 
 
 The I-Grace Company is a leader in luxury residential construction, renowned for delivering exceptional craftsmanship and service across complex, high-end projects. For over three decades, we&rsquo;ve partnered with discerning clients, architects, and designers to bring visionary homes to life. Our commitment to excellence, integrity, and collaboration defines who we are and the work we do.
 
 
 
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant plays a critical support role within the Office of the CEO, ensuring the seamless execution of daily operations in a fast-paced, high-touch executive environment. Working under the guidance of the Executive Assistant, this position requires exceptional organization, discretion, and attention to detail.
 
 
 This is a unique opportunity for an early-career professional to gain direct exposure to senior leadership while developing strong administrative, operational, and communication skills within a luxury residential construction environment. The ideal candidate is proactive, resourceful, and aligned with I-Grace&rsquo;s commitment to professionalism, precision, and excellence.
 
 
 
 
 
 
 Duties &amp; Responsibilities
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Coordinate complex domestic and international travel arrangements, including itineraries, logistics, and scheduling
 </li>
 <li>
 Manage and reconcile expenses, including receipt tracking and reporting
 </li>
 <li>
 Support daily calendar management, including meetings, appointments, meals, and personal commitments
 </li>
 <li>
 Track incoming correspondence and emails, ensuring organization and timely follow-up
 </li>
 <li>
 Maintain detailed and organized records, files, and contact systems for the Office of the CEO
 </li>
 <li>
 Prepare materials, agendas, and logistics for meetings and internal/external events
 </li>
 </ul>
 
 
 Operational &amp; Personal Support
 
 
 <ul>
 <li>
 Assist with personal administrative tasks including travel logistics, appointments, residences, and related coordination, as requested
 </li>
 <li>
 Schedule and manage recurring services and ongoing operational needs
 </li>
 <li>
 Order and maintain office supplies and coordinate client and team gifting initiatives
 </li>
 <li>
 Maintain and update tracking lists for active priorities and deliverables
 </li>
 </ul>
 
 
 Coordination &amp; Communication
 
 
 <ul>
 <li>
 Serve as a liaison between the Office of the CEO, internal teams, and external partners to ensure clear and professional communication
 </li>
 <li>
 Support cross-functional coordination and follow-through on key initiatives
 </li>
 <li>
 Assist the Executive Assistant in managing priorities and maintaining operational efficiency
 </li>
 </ul>
 
 
 General Support
 
 
 <ul>
 <li>
 Provide administrative assistance across ongoing tasks and special projects
 </li>
 <li>
 Handle additional responsibilities as assigned, demonstrating flexibility and responsiveness
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 1&ndash;3 years of experience in an administrative or assistant role, supporting senior leadership
 </li>
 <li>
 Exceptional organizational skills with strong attention to detail and accuracy
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Proficiency in Microsoft Office Suite and general technical fluency
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced, dynamic environment
 </li>
 <li>
 Demonstrated discretion and ability to handle confidential information
 </li>
 <li>
 Strong problem-solving skills with a proactive, solutions-oriented mindset
 </li>
 <li>
 Professional, dependable, and committed to high standards of execution
 </li>
 <li>
 Interest in architecture, interior design, construction, or luxury services is preferred
 </li>
 </ul>
 
 
 
 
 
 IDEAL CANDIDATE
 
 
 <ul>
 <li>
 Proactive, resourceful, and highly organized with a &ldquo;no task too small&rdquo; mindset
 </li>
 <li>
 Comfortable operating in a high-performance, in-person environment
 </li>
 <li>
 Maintains composure and effectiveness under pressure
 </li>
 <li>
 Demonstrates flexibility, including occasional after-hours support across time zones
 </li>
 <li>
 Takes pride in delivering a seamless, polished experience for leadership and stakeholders
 </li>
 <li>
 Motivated to grow within an executive support or operations career path
 </li>
 </ul>
 
 
 
 
 
 WORK CONDITIONS
 
 
 <ul>
 <li>
 Full-time, in-office role (5 days per week) based in Long Island City, New York
 </li>
 <li>
 Exposure to a fast-paced executive environment requiring responsiveness and adaptability
 </li>
 <li>
 Occasional need for schedule flexibility to support business and travel demands, including occasional after-hours support across time zones.
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 <ul>
 <li>
 $75,000 - $85,000, commensurate with experience
 </li>
 <li>
 Comprehensive company benefits package offers:
 </li>
 <li>
 Health insurance - medical with virtual visits and health advocate availability, dental and vision
 </li>
 <li>
 401(k) with company match
 </li>
 <li>
 Generous paid time off
 </li>
 <li>
 Professional development opportunities
 </li>
 <li>
 Accident, Critical Illness and Hospital Indemnity Insurance available
 </li>
 <li>
 HSA &amp; FSA
 </li>
 <li>
 $50,000 worth of employer paid life insurance Optional
 </li>
 <li>
 Legal Plan benefits
 </li>
 <li>
 Identity &amp; Fraud benefits
 </li>
 <li>
 Pet Solution benefits
 </li>
 <li>
 Employee referral bonus
 </li>
 <li>
 Employee Assistance Program
 </li>
 <li>
 Home &amp; Auto discounts and more!
 </li>
 <li>
 Opportunity for professional growth within a high-end, design-driven construction firm
 </li>
 </ul>
 
 
 
 
 
 Please Note
 
 : This position is
 
 NOT
 
 eligible for visa sponsorship.
 
 
 At I-Grace, you&rsquo;ll have the opportunity to collaborate with a talented team, and contribute to the success of an established leader in luxury residential construction. If you&rsquo;re a strong administrative professional looking for your next challenge, we invite you to apply today.
 
</div>

Administrative Assistant

Explore 820+ Administrative executive assistant in New York this May. Find roles across top companies and apply now to boost your career.

820 administrative executive assistant jobs In New York

Executive Assistant to Chief Human Resources Officer - Cartier NA

Executive Assistant

Executive Administrative Assistant

Executive Assistant

Executive Assistant to the Co-Founder and Managing Partner

Administrative Assistant (Global Law Firm)

Administrative Assistant