executive assistant

administrative assistant Jobs in New York

administrative assistant

office manager

senior executive assistant Jobs in New York

senior executive assistant

senior administrative assistant Jobs in New York

senior administrative assistant

administrative executive

Ross Stores, Inc.

<div>
 <strong>
  Our values start with our people, join a team that values you!
  <br/>
  <br/>
 </strong>
 Bring your talents to Ross, our leading off-price retail chain with over 2,200 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings. All while providing a fun and exciting treasure hunt experience.
 <br/>
 <br/>
 <strong>
  As Part Of Our Team, You Will Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Success. Our winning team pursues excellence while learning and evolving
  </li>
  <li>
   Career growth. We develop industry leading talent because Ross grows when our people grow
  </li>
  <li>
   Teamwork. We work together to solve the hard problems and find the right solution
  </li>
  <li>
   Our commitment to Diversity, Equality &amp; Inclusion, and our community. We celebrate the backgrounds, identities, and ideas of those who work and shop with us because our differences make us stronger. We strive to be a positive force in our community.
   <br/>
   <br/>
  </li>
 </ul>
 Our Corporate headquarters are in Dublin, CA, we have 3 buying offices in key markets in New York City, Los Angeles, and Boston, and 8 distribution centers nationwide. With 2023 revenues of $20.4 billion, we are a Fortune 500 company who is committed to providing an inclusive work environment with continuous learning opportunities and development for our teams.
 <br/>
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 <strong>
  About This Opportunity...
  <br/>
  <br/>
 </strong>
 The Administrative/ Executive Assistant role provides general administrative and clerical support for multiple executive leaders and division as needed, utilizing strong organizational and multi-tasking skills in a fast-paced corporate environment.
 <br/>
 <br/>
 The salary range for this role is $60,000--$90,000. The salary is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location.
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 <br/>
 <strong>
  What You Will Do And What You Will Learn...
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  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative and clerical support to execute daily workload of multiple executive leaders, including but not limited to proactive calendar management for internal and external meetings; manage and edit materials utilizing Word, Excel, Teams, and/or PowerPoint; printing, scanning, and assembling documents; arrange catering and meals, in-office and offsite meetings; coordinate and book travel; and providing all other support as needed.
  </li>
  <li>
   Coordinate, manage, and submit expense reports of multiple executive leaders in a timely manner.
  </li>
  <li>
   Execute administrative responsibilities related to onboarding, transfers and offboarding. This includes collaborating with HR, IT and Corporate Properties by providing administrative support to ensure associates have appropriate systems access, designated workspace, and required equipment.
  </li>
  <li>
   Other special projects and assignments as required and/or assigned from time-to-time.
  </li>
  <li>
   Flex in-office schedule around executive leaders and team's in-office needs and in-person requirements on short-notice. Requires a minimum of 4 days in office.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You Need To Be Successful...
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   2-10 years of experience supporting multiple leaders in a fast-paced environment
  </li>
  <li>
   Prior experience coordinating domestic and international travel
  </li>
  <li>
   Extensive calendar management experience
  </li>
  <li>
   Ability to maintain high level of confidentiality with strong professionalism
  </li>
  <li>
   Impeccable attention to detail and sense of urgency
  </li>
  <li>
   Ability to set and prioritize work amid competing demands
  </li>
  <li>
   Display a capacity to learn quickly and respond well to changes and opportunities
  </li>
  <li>
   Proficient using Microsoft office applications: Outlook, Excel, Word, PowerPoint
  </li>
  <li>
   Previous experience with Concur is a plus
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Perks And Benefits Of Joining Our Team...
  <br/>
  <br/>
 </strong>
 Our Associates are at the heart of everything we do and we're proud to offer a range of benefits that reflect how much we value their contributions. Here's a peek into what you can expect as an eligible Ross Associate:
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 <ul>
  <li>
   A broad range of affordable health insurance options &amp; personal medical plan concierge
  </li>
  <li>
   401(k) with employer match and Life insurance
  </li>
  <li>
   Ample PTO including accrued vacation, paid holidays, diversity day, summer Fridays and the ability to purchase additional vacation.
  </li>
  <li>
   Employee stock purchase plan
  </li>
  <li>
   Access to health and wellness benefits such as BetterHelp and Headspace
  </li>
  <li>
   Charitable donations matched by Ross Stores Foundation
  </li>
  <li>
   And more....
  </li>
  <li>
   benefits vary by level and position and are subject to change
   <br/>
   <br/>
  </li>
 </ul>
</div>


Administrative/ Executive Assistant

Cushman & Wakefield

<div><p><b>Job Title</b></p>
Executive Administrator<p></p><p><b>
Job Description Summary</b></p>
Cushman &amp; Wakefield&rsquo;s New York Midtown office is seeking an experienced c-suite Executive Administrator to support one of our most successful commercial Executive Broker in handling all administrative and strategic initiatives required to facilitate the transaction of C&amp;W&rsquo;s real estate business, as well as play a significant role in increasing broker productivity.<p><b>
Job Description</b></p><p><b>
Principal Responsibilities</b></p><ul><li>
Assist Executive Broker with managing their complex business operations to ensure administrative, financial, and operational activities are performed in a seamless and efficient manner.</li><li>
Provide oversight and guidance, organize, and prioritize critical issues.</li><li>
Anticipate Executive Broker, client and business needs and undertake necessary actions to produce effective results timely.</li><li>
Manage and organize complex calendar activities such as meetings, agendas, luncheon arrangements and travel plans; work around scheduling conflicts and keeping Executive Broker on schedule.</li><li>
Assist in planning and coordinating complex travel arrangements.</li><li>
Manage email correspondence for Executive Broker promptly. Reply where necessary, print attachments, follow up on actions, flag urgent messages. File in appropriate folders.</li><li>
Update and maintain contacts, telephone numbers and email addresses.</li><li>
Answer and screen all incoming calls to Executive Brokers office</li><li>
Organize and input broker expenses and charitable contributions, track payments and allowances.</li><li>
Support Executive Broker's community and industry activities and events.</li><li>
Prepare, collect and maintain information for the preparation of confidential reports, proposals, and other materials.</li><li>
Ensure that education, credentials and licensing of staff is current.</li><li>
Prepare, collect and maintain information for the preparation of confidential reports, proposals, and other materials.</li><li>
Greeting and direct all visitors</li><li>
Provide personal support to Executive broker, including managing personal calendar, coordinating personal and family appointments and travel, ensuring day‑to‑day needs are proactively met.</li><li>
Support Executive Broker&rsquo;s Public Relations and Partnerships<ul><li>
Support Executive Broker&rsquo;s public persona and brand, ensuring Broker&rsquo;s schedule is optimized.</li><li>
Collaborate with cross-functional teams, including PR &amp; marketing to assist with public appearances, media interactions, and content development to reinforce the broker&rsquo;s brand identity.</li><li>
Build and maintain strong relationships with clients, media outlets, industry professionals, and key stakeholders to maximize opportunities for broker&rsquo;s exposure.</li><li>
Manage sponsorship and donation approvals with compliance and management.</li><li>
Manage key appointments, speech writing and board engagement deliverables.</li><li>
Manage events for broker team, ensuring successful event operation and networking occurs.</li></ul></li></ul><p></p><p><b>
Minimum Qualifications</b></p><ul><li>
5+ years of executive administrative experience supporting corporate c-suite professional/s, real estate background preferred</li><li>
Bachelor&rsquo;s degree required</li></ul><p></p><p><b>
Required Skills</b></p><h3 class="jobSectionHeader"><b>
1. Excellent verbal and written communication skills</b></h3><h3 class="jobSectionHeader"><b>
2. Highly organized, logical thinker</b></h3><h3 class="jobSectionHeader"><b>
3. Takes initiative</b></h3><h3 class="jobSectionHeader"><b>
4. Flexible schedule for Over time</b></h3><h3 class="jobSectionHeader"><b>
5. Ability to multi-task and organize a daily workload by priorities</b></h3><h3 class="jobSectionHeader"><b>
6. Facile with short/long hand</b></h3><h3 class="jobSectionHeader"><b>
7. Sense of urgency about tasks or assignments</b></h3><h3 class="jobSectionHeader"><b>
8. Friendly, personable demeanor</b></h3><h3 class="jobSectionHeader"><b>
10. Strong work ethic/commitment level</b></h3><h3 class="jobSectionHeader"><b>
11. Team player</b></h3><h3 class="jobSectionHeader"><b>
12. Positive attitude</b></h3><h3 class="jobSectionHeader"><b>
13. Excellent attention to detail and follow thru</b></h3><h3 class="jobSectionHeader"><b>
14. Proactive approach to problem-solving</b></h3><h3 class="jobSectionHeader"><b>
15. Technologically proficient with Outlook, MS Suite, Workday, Microsoft Teams etc.</b></h3><br>
<p></p>
Cushman &amp; Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.<br>
<p></p>
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate&rsquo;s experience and qualifications.<br>
<p></p>
The company will not pay less than minimum wage for this role.<br>
<p></p>
The compensation for the position is: $ 90,950.00 - $107,000.00<p></p>
Cushman &amp; Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.<p></p><p>
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman &amp; Wakefield, please call the ADA line at <b>1-888-365-5406</b> or email <b>HRServices@cushwake.com</b>. Please refer to the job title and job location when you contact us.</p><p></p>
INCO: &ldquo;Cushman &amp; Wakefield&rdquo;</div>

Executive Administrator

Executive Administrative Partner

Pure Earth

<p></p><div><p><b>Location</b>: New York, NY</p>
<div>
<p><b>ABOUT PURE EARTH</b></p>
<p>Pure Earth is a global leader in improving public health and development outcomes by reducing exposure to lead and other toxic pollutants. We work closely with governments to embed evidence-based, sustainable solutions into public systems at the national scale. By translating data into action and pairing technical expertise with local partnerships, Pure Earth designs and delivers practical interventions that reduce pollution and poisoning risks, strengthen public response systems, and support long-term health and economic progress.</p></div><br>
<div>
<p><b>POSITION SUMMARY</b></p></div><br>
<div>
<p>The Executive Assistant to the President is a trusted operational partner responsible for ensuring the President&rsquo;s time, attention, and decisions are aligned with Pure Earth&rsquo;s highest priorities. The role serves as the central coordination point for the President&rsquo;s office, translating priorities into action, ensuring meetings and decisions are well-prepared, and maintaining momentum across complex initiatives.</p></div><br>
<div>
<p>The Executive Assistant anticipates needs, manages information flow, prepares briefing materials, drafts professional communications, and ensures the President is fully prepared for meetings, travel, and external engagements. Acting as a connective tissue across senior leadership, Board members, staff, and external partners, the Executive Assistant enables clarity, follow-through, and disciplined execution.</p></div><br>
<div>
<p>This role requires exceptional judgment, discretion, and reliability. The Executive Assistant is expected to operate with a high degree of independence within agreed guardrails, making day-to-day decisions, escalating issues thoughtfully, and representing the President&rsquo;s office with professionalism and credibility. The role reports directly to the President and works closely with senior leadership.</p></div><br>
<div>
<p><b>JOB RESPONSIBILITIES</b></p></div><br>
<div>
<p><b>Executive Operations</b></p></div><div><br>
<ul>
<li>Manage a complex, high-volume calendar by prioritizing requests, sequencing meetings strategically, and protecting the President&rsquo;s time for decision-making, deep work, and external engagement.</li></ul></div><div><br>
<ul>
<li>Ensure the President is fully prepared for meetings by developing meeting briefs that include background context, participant bios, key questions, and relevant materials.</li></ul></div><div><br>
<ul>
<li>Track the President&rsquo;s priorities, commitments, and long-term initiatives, proactively prompting follow-up and ensuring progress against deadlines.</li></ul></div><div><br>
<ul>
<li>Conduct targeted research, synthesize insights, and develop clear materials to support executive decision-making on strategic initiatives and time-sensitive issues.</li></ul></div><div><br>
<ul>
<li>Serve as a central point of coordination for Board and Committee meetings, including timelines, materials, logistics, and follow-up actions.</li></ul></div><div><br>
<ul>
<li>Maintain organized digital and physical filing systems to ensure fast, reliable access to critical documents.</li></ul></div><br>
<div>
<p><b>Confidentiality &amp; Professional Judgment</b></p></div><div><br>
<ul>
<li>Handle highly sensitive information related to personnel, finances, governance, and partnerships with discretion and sound judgment. Navigate confidential and complex situations with maturity and emotional intelligence, representing the President&rsquo;s office with professionalism, tact, and integrity.</li></ul></div><br>
<div>
<p><b>Communications &amp; Collaboration</b></p></div><div><br>
<ul>
<li>Manage, triage, and draft responses to incoming communications, ensuring timely follow-up and alignment with the President&rsquo;s priorities and voice.</li></ul></div><div><br>
<ul>
<li>Evaluate and prioritize meeting requests, resolve scheduling conflicts, and recommend strategic trade-offs that support organizational goals.</li></ul></div><div><br>
<ul>
<li>Oversee the preparation of speeches, presentations, and briefing notes by coordinating inputs, editing for clarity and tone, and ensuring materials are decision ready.</li></ul></div><div><br>
<ul>
<li>Build strong working relationships with internal teams, Board members, and external partners to support effective coordination and information flow.</li></ul></div><div><br>
<ul>
<li>Plan and coordinate executive meetings, retreats, and Board-related activities, ensuring logistics, materials, and follow-up actions are managed with precision.</li></ul></div><br>
<div>
<p><b>Travel &amp; Logistics Management</b></p></div><div><br>
<ul>
<li>Plan and coordinate complex domestic and international travel, producing clear itineraries and concise briefing materials for each trip.</li></ul></div><div><br>
<ul>
<li>Real-Time Troubleshooting: Proactively monitor and resolve delays or cancellations.</li></ul></div><div><br>
<ul>
<li>Coordinate logistics for meetings, events, and executive retreats, including venue arrangements, materials, and support services.</li></ul></div><div><br>
<ul>
<li>Manage expense reconciliation and ensure post-trip notes, follow-ups, and action items are captured and tracked.</li></ul></div><br>
<div>
<p><b>QUALIFICATION:</b></p></div><br>
<div>
<p><b>Education &amp; Experience</b></p></div><div><br>
<ul>
<li>Bachelor&rsquo;s degree, preferably with experience in or exposure to nonprofit, international, or mission-driven organizations.</li></ul></div><div><br>
<ul>
<li>5+ years of executive support experience supporting senior leadership or C-suite executives, ideally in a fast-paced, high-impact environment such as a global nonprofit.</li></ul></div><br>
<div>
<p><b>Technical &amp; Digital Skills</b></p></div><div><br>
<ul>
<li>Advanced proficiency with office productivity suites, including Microsoft Office (Word, Excel, Outlook, PowerPoint) and cloud platforms such as Google Workspace; strong capability with collaboration tools like Microsoft Teams and Zoom.</li></ul></div><div><br>
<ul>
<li>Competence with project and workflow management tools such as Asana, or similar platforms to organize tasks, monitor deliverables, and support cross-team coordination.</li></ul></div><div><br>
<ul>
<li>Comfortable using tools for data organization, reporting, and visualization, including advanced spreadsheets and dashboard tools, to support informed executive decision-making.</li></ul></div><div><br>
<ul>
<li>Highly proficient in PowerPoint and Excel, with the ability to produce polished presentations and detailed data reports.</li></ul></div><div><br>
<ul>
<li>Knowledge of AI-enhanced tools and productivity applications (e.g., ChatGPT, Gemini, Microsoft Copilot and similar platforms) is preferred to improve workflow automation, communication drafts, and executive support efficiency.</li></ul></div><br>
<div>
<p><b>Core Competencies</b></p></div><div><br>
<ul>
<li>Exceptional organizational and time-management skills, able to manage complex schedules, competing priorities, and high volumes of concurrent tasks in a global context.</li></ul></div><div><br>
<ul>
<li>Strong written and verbal communication abilities, including the ability to draft professional correspondence, executive briefings, and reports that reflect the President&rsquo;s voice and organizational mission.</li></ul></div><div><br>
<ul>
<li>High level of discretion, professionalism, and emotional intelligence, with demonstrated ability to handle confidential information and sensitive matters with maturity and tact.</li></ul></div><div><br>
<ul>
<li>Proactive problem-solving and critical thinking, including the ability to anticipate needs, identify challenges early, and propose effective solutions independently.</li></ul></div><div><br>
<ul>
<li>Strong interpersonal and relationship-building skills to foster effective communication with staff, global partners, donors, Board members, and external stakeholders.</li></ul></div><div><br>
<ul>
<li>Adaptability and resilience, able to thrive in dynamic, fast-paced environments and pivot priorities as organizational needs evolve.</li></ul></div><div><br>
<ul>
<li>Cultural awareness and sensitivity, capable of interacting respectfully and effectively across diverse teams and global regions.</li></ul></div><br>
<div>
<p><b>Other Requirements</b></p></div><div><br>
<ul>
<li>Fluent in English; proficiency in additional languages relevant to the region or global operations is a plus.</li></ul></div><div><br>
<ul>
<li>Authorization to work in the US is required.</li></ul></div><br>
<div>
<p><b>PAY TRANSPARENCY:</b></p></div><br>
<div>
<p>This is a full-time exempt position with a compensation range of $80,000 -$96,900(L4). This role is eligible for benefits including medical, dental, and vision benefits, paid holidays, paid sick time, paid parental leave, 401(k) plan participation, and life and disability insurance.</p></div><br>
<div>
<p><b>EQUAL EMPLOYMENT OPPORTUNITY AND RESONABLE ACCOMMODATIONS</b></p></div><br>
<div>
<p>It is the policy of Pure Earth to provide equal opportunity for all qualified persons and not discriminate against any employee or applicant for employment because of race, color, religion, sex, gender or gender identity, age, national origin, veteran status, disability, sexual orientation or any other protected status. We provide reasonable accommodations to applicants with disabilities. If you require accommodation to complete the application or interview process, please let us know when you are contacted for a screening or interview.</p></div><br>
<div>
<p><b><i> This job description may be revised and updated as required to meet organizational objectives.</i></b></p></div></div><p></p>

HQ: Executive Assistant (President's Office)

JPMorganChase

<div><b>JOB DESCRIPTION</b><p><br>
Become an integral part of the Securities Services team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.</p><p>
As a Senior Executive Assistant in Securities Services, you will partner with one or more executives managing demanding and dynamic calendars and complex domestic/international travel. You will be leading the office and schedule, tapping your thought leadership to managing priorities and ensuring efficient use of executives&rsquo; time, to plan and lead large events, Town Halls, maintain critical follow ups and will draft simple communications. You will leverage exceptional communication and organizational skills partnering with colleagues to maximize client meeting schedules, visit preparation and client follow up. You will also be working closely with key stakeholders to plan market visits, large scale meetings and presentations.
</p><p></p><p><b>Job responsibilities</b></p><ul><li>
Manage and screen all incoming interactions on behalf of the executive, acting as the primary liaison between leadership, staff, clients and external stakeholders</li><li>
Arrange and maintain complex travel plans and itineraries for domestic travel as well as complex international travel</li><li>
Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc</li><li>
Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur</li><li>
Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain current organizational charts and Executive Bio&rsquo;s and distribution lists</li><li>
Provide site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service</li><li>
Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed</li><li>
Maintain confidential data, enforce internal controls, and comply with policies and procedures</li><li>
Process T&amp;E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures</li></ul><p>
</p><p><b>Required qualifications, capabilities and skills</b></p><ul><li><b>
</b>A minimum of 5 years of experience supporting executive level leadership
</li><li>Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment</li><li>
Domestic and International travel planning skills and knowledge</li><li>
Effective interpersonal skills and excellent communication - confident, organized, and clear</li><li>
Fluency in planning complex market visits
</li><li>Fluency in technology and tools such as LLM to create efficiency and in all Microsoft products such as Excel, PPT and Teams and learns new technologies quickly</li><li>
Willing to work outside business hours as business needs require</li><li>
Discretion and good judgment in confidential situations, and proven experience interacting with all levels in the organization</li><li>
Strong interpersonal, presentation and communication skills</li><li>
Collaborates effectively with colleagues and team members, assisting with projects and tasks as needed</li></ul><p>
</p><p><b>Preferred qualifications, capabilities and skills</b></p><ul><li>
Experience supporting at the Managing Director level (or equivalent) or above with preferred experience as a partner to senior level revenue producers in a sales and financial services environment</li><li>
College degree is a plus</li></ul><p>
</p><p><b>Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.</b> <b>Hours are 7:30am/8:00am &ndash; 4:30/5:00pm</b></p><p><br>
</p><b>ABOUT US</b><br>
<div>
<div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><p></p><div><p>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
</p><div><p>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.</p>
<p>JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans</p><br>
</div></div></div><br>
<br>
<b>ABOUT THE TEAM</b><br>
<br>
J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

Senior Executive Assistant

Jefferies LLC

<div><p><b>Job Title </b>: Administrative Assistant
</p><p><b>Location: </b>NY
</p><p><b>Investment Banking
</b></p><p><b>Reporting to: </b>Jennifer Tolipani
</p><p>We are seeking a highly organized and proactive administrative assistant to support our Executive Assistant to the Global Head of Investment Banking. This role will work closely with the lead Executive Assistant to help manage the day-to-day administrative responsibilities.
</p><p>This position requires strong attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.
</p><p>Key Responsibilities
</p><ul><li>Provide administrative support to the Global Head of Investment banking in partnership with the lead Executive Assistant
</li><li>Assist with complex calendar management, including scheduling internal and external meetings across multiple time zones
</li><li>Coordinate internal meetings, client meetings, and team meetings
</li><li>Assist with travel arrangements including flights, hotels, and ground transportation
</li><li>Support the preparation and submission of travel and expense reports in accordance with firm policies
</li><li>Help manage meetings logistics including conference room bookings, materials, and coordination with internal teams
</li><li>Assist with various projects and administrative tasks for lead Executive Assistant
</li><li>Maintain a high level of confidentiality and professionalism
</li><li>Serve as a backup resource for administrative coverage when needed
</li><li>Provide general administrative support to ensure efficient day-to-day operations
</li></ul><p>Qualifications
</p><ul><li>3-5 years of administrative experience, preferably within financial services or a fast-paced corporate environment
</li><li>Strong organizational and time management skills with the ability to prioritize effectively
</li><li>Excellent written and verbal communication skills
</li><li>High level of discretion and professionalism when handling sensitive information
</li><li>Ability to work collaboratively with the lead Executive Assistant
</li></ul><p>Salary Range of $ <i>65,000-$80,000 </i>.
</p><p>#LI-DNI</p></div>

Administrative Assistant, Investment Banking Leadership

Atlantic Group

<div>
 <ul>
  <li>
   Location: New York, NY
  </li>
  <li>
   Type: Perm (Contingency)
  </li>
  <li>
   Job #48204
  </li>
  <li>
   Salary: $135,000
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Job Overview &ndash; Senior Executive Assistant (C-Suite Support)
  <br/>
  <br/>
 </strong>
 <strong>
  Compensation: $135,000 &ndash; $185,000/year + bonus
  <br/>
  <br/>
 </strong>
 <strong>
  Location: New York, NY (Hybrid)
  <br/>
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 Atlantic Group is hiring a Senior Executive Assistant (C-Suite Support) in New York, NY for our client, providing high-level executive and personal support to a senior leader within a fast-paced corporate environment. In this hybrid role, you will manage complex calendars, coordinate extensive domestic and international travel, oversee confidential communications, and support both business and select personal administrative matters while leveraging Microsoft Office tools to ensure seamless executive operations.
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  Responsibilities as the Senior Executive Assistant (C-Suite Support):
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   Executive Calendar &amp; Administrative Management: Manage complex business calendars, schedule high-level meetings, prioritize competing demands, and support day-to-day executive administrative needs.
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   Travel &amp; Logistics Coordination: Coordinate detailed domestic and international travel including itineraries, accommodations, transportation, and real-time adjustments.
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   Strategic Project &amp; Presentation Support: Prepare executive-level materials, presentations, and reports using PowerPoint and Excel while supporting ad hoc strategic initiatives.
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   Confidential Communications &amp; Liaison Support: Serve as a trusted liaison between the executive, internal leadership, external partners, and key stakeholders while maintaining strict confidentiality.
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   Personal &amp; Home Administrative Coordination: Manage select personal scheduling, coordinate family-related travel logistics, and interact professionally with household contacts as needed.
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  Qualifications for the Senior Executive Assistant (C-Suite Support):
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   Experience: 5+ years of experience supporting C-Suite or senior executive leadership within a corporate, financial services, or professional services environment required.
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   Industry Knowledge: Experience operating in fast-paced, high-performance environments with exposure to executive-level decision-making and confidential matters.
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   Technical Skills: Advanced proficiency in Microsoft Office Suite including PowerPoint and Excel required, with strong calendar management systems experience.
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   Skills &amp; Attributes: Highly organized and proactive professional with exceptional discretion, strong communication skills, sound judgment, and the ability to remain calm and composed under pressure.
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  Application Notice:
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 Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.
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Senior Executive Assistant (C-Suite Support)

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