administrative assistant

office administrator

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administrative accounting specialist Jobs in Houston

administrative accounting specialist

administrative assistant [209074] Jobs in Houston

administrative assistant [209074]

administrative manager

Momentum Technologies(Mut Inc)

Overview We are seeking a dynamic and highly organized Administrative Manager to lead our administrative team and ensure the smooth operation of our office environment. This role is vital in coordinating daily administrative activities, managing office procedures, and supporting various departments to achieve operational excellence. The ideal candidate will demonstrate exceptional leadership, communication, and organizational skills, with a proactive approach to problem-solving and process improvement. Join us to contribute to a vibrant workplace where efficiency and teamwork drive success!Only needing to be on Location 2-3Days a week. Mainly managing office interaction hours. Monday-Saturday. Never Sunday. Holidays and Extend Holidays Observed. Mandatory 3 days off for birthday. We Encourage Early Voting but will let you go vote if arrives on a work day. Paid Lunch and Dinner(Basically Two Meals. Coffee on Site. Own Office but will over see and mainly located at reception. Offsite. You can manage manly via communication devices as it will mainly be taking calls and bookings. Plus. No restrictions on medical/health request days. Please, Do what You need and stay alive the best you can.What we want for you to experience from this opportunity from Momentum Technologies(Mut Inc) is knowing We are looking for Human input. Not just interfacing capitalism. Life Moves Forward, Not Backwards. Neither does your Life and Ours. In the days of the forgotten voices, We at Momentum Technologies (Mut Inc) Have heard your voices and remembered your pain for this day to behold our opportunity to give you the recognition of a human being being seen.That is the Mut Inc way.Responsibilities<ul><li>Oversee daily office operations, including front desk management, multi-line phone systems, and general clerical duties</li><li>Supervise administrative staff, providing training, mentorship, and performance evaluations to foster a high-performing team</li><li>Manage scheduling for executives and department meetings, ensuring calendar accuracy and timely coordination of appointments</li><li>Coordinate vendor relationships, negotiate contracts, and oversee procurement processes to optimize office supplies and services</li><li>Handle human resources functions such as onboarding new employees, maintaining personnel records, and supporting payroll processes using QuickBooks or similar software</li><li>Organize company events, meetings, and training sessions to promote team development and engagement</li><li>Maintain meticulous filing systems, bookkeeping records, and medical or office-specific documentation with attention to detail and confidentiality</li></ul>Skills<ul><li>Proven experience in office management, administrative supervision, or related roles with strong leadership capabilities</li><li>Excellent communication skills&mdash;both verbal and written&mdash;with professional phone etiquette</li><li>Proficiency in scheduling management tools, QuickBooks accounting software, and vendor management platforms</li><li>Strong organizational skills with the ability to multitask efficiently in fast-paced environments</li><li>Knowledge of human resources procedures including payroll processing and employee onboarding</li><li>Experience in event planning, training &amp; development initiatives, and medical office management preferred</li><li>Ability to handle budgeting tasks effectively while maintaining accurate bookkeeping records</li></ul>Join our team as an Administrative Manager to lead with energy and purpose! Your expertise will help create a well-organized workspace that empowers teams to excel. We value proactive problem-solvers who thrive on building efficient processes while fostering a positive work environment. This paid position offers an exciting opportunity for growth within a supportive organization committed to your professional development.Job Types: Full-time, Part-time, ContractPay: $1,000.00 - $2,000.00 per weekBenefits:<ul><li>Flexible schedule</li><li>Flexible spending account</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li></ul>Work Location: Hybrid remote in Houston, TX 77007

Administrative Manager

Small Places

OverviewSmall Places is seeking a dynamic and experienced Administrative Assistant to support our leadership team in their day-to-day operations at our urban farm location, Finca Tres Robles. The Administrative Assistant plays a key role in supporting organizational growth by strengthening internal systems and external relationships. This position provides high-level administrative support to the Executive Director and Development Manager, with a strong focus on donor engagement, scheduling, and management of our Neon CRM system. As our network of supporters grows, this role ensures timely, thoughtful communication and helps maintain meaningful connections with recurring and prospective donors.Responsibilities:As our Administrative Assistant, your responsibilities will include but not limited to:Executive &amp; Administrative Support<ul><li>Manage and coordinate calendars for the Executive Director and Development Manager</li><li>Schedule meetings, site visits, and donor engagements</li><li>Prepare meeting materials, agendas, and follow-up notes</li><li>Support general administrative needs and organizational coordination</li></ul>Donor Relations &amp; Communications<ul><li>Assist in maintaining relationships with recurring and new donors through timely communication with Development Manager</li><li>Draft and send donor acknowledgments, thank-you messages, and follow-ups</li><li>Track donor interactions and help ensure consistent engagement</li><li>Support planning and coordination of donor visits and events</li></ul>CRM &amp; Data Management<ul><li>Maintain and update donor records in our Neon CRM system</li><li>Ensure accuracy and organization of contact information, giving history, and engagement notes</li><li>Generate basic reports to support development strategy and outreach</li><li>Support gift tracking and acknowledgment processes</li></ul>Qualifications and Experience &ndash; preferences:<ul><li>1-2 year of experience in administrative roles</li><li>Systems-oriented, relationship-driven and community-minded</li><li>Strong organizational skills and attention to detail</li><li>Excellent written and verbal communication skills</li><li>Experience with Google Drive and Microsoft Office</li><li>Ability to manage multiple priorities and meet deadlines</li><li>Discretion and integrity in handling sensitive information</li><li>Proactive and adaptable in a growing organization</li><li>Experience with CRM systems + Quickbooks Online - preferred</li><li>Possess sound judgment, a level-head, and a fair mind, especially under pressure.</li><li>Able to self-direct and carry out tasks independently.</li><li>Well organized with attention to detail and proven ability to multi-task.</li><li>Ability to meet deadlines.</li><li>Interest in food access and/or community-based initiatives</li><li>Bi-lingual (English and Spanish) - preferred</li></ul>Schedule and Pay:<ul><li>This is a part-time role, ~10-15 hours/week</li><li>$17-20/hr &ndash; based on previous experience</li></ul>Pay: $17.00 - $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Administrative Assistant

Atlantic Pacific Companies

<div>Atlantic Pacific Companies is a dynamic industry leader, with a growing and diverse portfolio of properties throughout Florida, Georgia, Texas, California, North Carolina, and Washington, D.C.
We are looking for passionate people who enjoy challenges and helping others. Does this sound like you? Join us!
Our Company is seeking: An experienced and highly motivated Assistant Property Manager for our Affordable Community, The Arbor at Wayforest, of 120 units in Houston, TX.
Job Type-Full-Time
Job Description Summary
The Assistant Property Manager is responsible for assisting the Property Manager in the overall operation of the property, and the day to day implementation of policies, procedures and programs that ensure a well-managed, well-maintained building. The Assistant Manager will be asked to assume greater responsibilities, as well as knowledge of all aspects of property management. An Assistant Property Manager must display maturity and good judgment. The Assistant Property Manager will be well versed in LIHTC and Affordable Housing operations with proven success in turnaround or renovated properties.
Responsibilities<ul><li>
Answer telephones and provide leasing information, schedule appointments for tours, take maintenance requests, assist residents with needs, etc.</li><li>
Works closely with the Property Manager in learning all aspects of management, including administrative and financial duties.
</li><li>Assist in the handling of resident service request and various concerns as required.</li><li>
Manage the collection of rent and submit notices as required.</li><li>
Physically walk and inspect property on a daily basis, checks on vacant apartments.</li><li>
Assists with creating monthly reports including but not limited to renewals, rents, leasing, traffic and resident retention programs HUD/LIHTC compliance paperwork accurately and timely.</li><li>
Several administrative duties.</li></ul>
Requirements<ul><li>
Associate degree preferred but not required.
</li><li>One year of LIHTC/Affordable housing experience required.</li><li>
Proficient in internet software; systems software Microsoft Office (Excel, Word, Power Point, and Outlook).
</li><li>Industry Software Bluemoon, Yieldstart preferred</li><li>
Onsite or Yardi (CRM, Voyager, P2P) required.</li></ul>
For more information, please visit Our Website
Follow Us: Facebook LinkedIn Twitter
Atlantic Pacific Companies is a drug-free workplace.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Disclaimer: The tasks and responsibilities listed are not the only ones applicable to the positions</div>

Assistant Property Manager- Affordable Community Experience Required

Dwellynn LLC

Overview Join our dynamic team as a Leasing Manager and lead the charge in connecting prospective residents with their ideal homes! This energetic role is perfect for someone passionate about property leasing, customer service, and real estate management. As a Leasing Manager, you will oversee leasing operations, foster positive relationships with tenants and prospects, and ensure compliance with housing regulations. Your enthusiasm and proactive approach will drive occupancy rates and enhance resident satisfaction across our property portfolio.Duties<ul><li>Manage all aspects of the leasing process, from initial inquiry to lease signing, ensuring a seamless experience for prospective tenants</li><li>Conduct property tours, highlighting features and benefits to upsell available units effectively</li><li>Maintain accurate data entry of leasing information using Yardi or OneSite property management software</li><li>Ensure compliance with Fair Housing regulations, Section 8 guidelines, LIHTC (Low-Income Housing Tax Credit), and other legal requirements</li><li>Handle lease negotiations, prepare contracts, and coordinate legal administrative tasks related to leasing agreements</li><li>Collaborate with property management teams to coordinate property maintenance and facilities management needs</li><li>Resolve conflicts professionally using conflict management skills, ensuring positive tenant relations and adherence to landlord-tenant law</li><li>Conduct regular follow-ups with prospects and current tenants via phone etiquette and customer relationship management tools to foster loyalty and encourage renewals</li><li>Maintain organized filing systems for leasing documents, contracts, and legal records while managing office administrative tasks such as filing and data entry</li><li>Support sales initiatives through upselling additional services or amenities to current tenants</li></ul>Skills<ul><li>Strong knowledge of LIHTC programs, Section 8 housing, Fair Housing regulations, and landlord-tenant law</li><li>Proficiency in property management software such as Yardi, OneSite, or similar platforms like CMMS (Computerized Maintenance Management System)</li><li>Excellent customer service skills with a professional phone etiquette and the ability to manage customer relationships effectively</li><li>Experience in property leasing, real estate administration, and facilities management within a property management environment</li><li>Demonstrated negotiation skills for lease agreements and contract review processes</li><li>Ability to handle conflict resolution calmly and effectively while maintaining positive relationships with tenants and team members</li><li>Administrative experience including data entry, filing, legal documentation handling, and office procedures</li><li>Familiarity with property maintenance coordination and basic facilities management practices</li><li>Strong organizational skills combined with the ability to multitask in a fast-paced environment</li></ul>Embark on a rewarding career where your enthusiasm fuels success! We&rsquo;re dedicated to supporting your growth through comprehensive training opportunities and a vibrant work environment. Join us in creating exceptional living experiences for our residents while advancing your expertise in property leasing and management.Job Type: Part-timePay: $20.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Houston, TX 77004

Leasing Manager

Brown and Root Industrial Services

Assist in the preparation and formatting of proposals, including organizing content, proofreading, and editing to ensure accuracy and consistency. Coordinate with internal teams to gather necessary information and materials for inclusion in proposals, such as project descriptions, resumes, and financial data. Maintain proposal templates, boilerplate content, and other resources to facilitate efficient proposal development. Manage the proposal schedule/calendar to ensure deadlines are met and submissions are completed in a timely manner. Support the proposal review process by distributing proposal drafts, collecting feedback, and incorporating revisions as needed. Assist with the assembly and packaging of proposal documents for submission, including printing, binding, and mailing or electronic delivery. Track proposal activity and outcomes, maintaining records of proposal submissions, wins, losses, and lessons learned for continuous improvement. Provide general administrative support to the Proposals team, including organizing meetings, managing calendars, and handling correspondence. Assist with special projects and initiatives related to proposal development and business development as assigned by the Proposal Manager or other team members. Ensure compliance with company policies, procedures, and standards for proposal development and submission.
 
Proven experience as an administrative assistant or similar role, preferably in a proposals or business development environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and familiarity with proposal management software/tools. Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. Excellent written and verbal communication skills, with a keen eye for detail and accuracy. Ability to work effectively both independently and as part of a team, collaborating with colleagues across departments. Proactive attitude and willingness to take initiative to support proposal development objectives. A bachelor's degree in business administration, marketing, communications, or a related field is preferred but not required.
 
Brown & Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
 
BENEFITS: Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development.
 
Requirements: 
Assist in the preparation and formatting of proposals, including organizing content, proofreading, and editing to ensure accuracy and consistency. Coordinate with internal teams to gather necessary information and materials for inclusion in proposals, such as project descriptions, resumes, and financial data. Maintain proposal templates, boilerplate content, and other resources to facilitate efficient proposal development. Manage the proposal schedule/calendar to ensure deadlines are met and submissions are completed in a timely manner. Support the proposal review process by distributing proposal drafts, collecting feedback, and incorporating revisions as needed. Assist with the assembly and packaging of proposal documents for submission, including printing, binding, and mailing or electronic delivery. Track proposal activity and outcomes, maintaining records of proposal submissions, wins, losses, and lessons learned for continuous improvement. Provide general administrative support to the Proposals team, including organizing meetings, managing calendars, and handling correspondence. Assist with special projects and initiatives related to proposal development and business development as assigned by the Proposal Manager or other team members. Ensure compliance with company policies, procedures, and standards for proposal development and submission.
 
Proven experience as an administrative assistant or similar role, preferably in a proposals or business development environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and familiarity with proposal management software/tools. Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. Excellent written and verbal communication skills, with a keen eye for detail and accuracy. Ability to work effectively both independently and as part of a team, collaborating with colleagues across departments. Proactive attitude and willingness to take initiative to support proposal development objectives. A bachelor's degree in business administration, marketing, communications, or a related field is preferred but not required.
 
Brown & Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
 
BENEFITS: Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development.

Admin Assistant - Proposals

Outfront Media

<div><div>JOB SUMMARY: 
This position is responsible for assisting the Real Estate Department in market activities involving site identification, revenue analysis for: new leases; renewals; easements; re-builds, conversions &amp; repairs. Processes Lease Change Forms, Lease Audits and Monthly Reporting, vegetation and pest control, organizing and preparation of materials for variance and ordinance presentations and other related matters as deemed necessary by management. 
ESSENTIAL FUNCTIONS:<ul><li>
Provides administrative support including call screening, composing/typing correspondence, memorandums and reports; preparation of graphs and charts; processing payment of all bills, preparing leases, capital expenditure requests and gathering appropriate information as well as telephone contact with lessors.</li><li>
Coordinates and manages typed materials such as documents, reports, etc., and special projects directed by the Real Estate Manager. Also maintain all Real Estate Department files.</li><li>
Processes and Maintains vegetation control records, pest control records; property tax records; annual business license fee records; percentage lease records.</li><li>
Processes all monthly &ldquo;Lease Change Forms,&rdquo; reports, and Lease audits.</li><li>
Updates and maintains all Lease Files including the data entry, review and analysis of: current rental, future increases, expiration date, lease check registers, real estate taxes, parcel I.D., license fee, meter number, revenues, E.O.I., latitude/longitude, and zip codes as defined by Sarbanes-Oxley compliance requirements in: 1) All spreadsheets applicable to Real Estate Department; 2) Current/future lease data systems.</li><li>
Assist Real Estate Manager with background and revenue analysis for new lease development and lease renewal negotiations, then helps with servicing each lease through its duration, always communicating directly with each landowner.</li><li>
Assist Real Estate Manager with daily Lessor requests in settling any discrepancies (property-line disputes, ingress-egress problems, roof damage, etc.) to the satisfaction of the concerned parties.</li><li>
Assist Real Estate Manager in the analysis for securing and renewing permits for locations with all applicable jurisdictions.</li><li>
Assist Real Estate Manager in securing all necessary variances.</li><li>
Assist Real Estate Manager as public affairs representative striving to positively impact the ordinances and regulations which control the outdoor advertising industry.</li><li>
Assist Real Estate Manager in research and analysis for lobbying efforts.</li><li>
Completes projects as directed by Real Estate Manager or Regional VP of Real Estate.</li></ul>
MINIMUM QUALIFICATIONS:<ul><li>
Proficient in Microsoft Office, including Excel.</li><li>
Paralegal knowledge preferred.</li><li>
Must be multi-task oriented and able to communicate clearly, comprehensively and with complete personal and professional integrity.</li></ul></div><h3 class="jobSectionHeader">
To all Recruitment Agencies: OUTFRONT Media LLC does not accept agency and unsolicited resumes. Please do not forward resumes to our OUTFRONT Media employees or any other company location.</h3>
OUTFRONT Media is not responsible for any fees related to unsolicited resumes.
OUTFRONT Media Is An Equal Opportunity Employer
All applicants shall receive equal consideration without regard to race, color, religion, gender, marital status, gender identity or expression, sexual orientation, national origin, age, veteran status or disability. Please refer to the OUTFRONT Media Affirmative Action policy statement.</div>

Real Estate Administrative Assistant

Skin.Theory Houston

SKIN.Theory Houston is a boutique, results driven medical aesthetics studio generating $1 to $1.5M annually and continuing to scale. Our providers specialize in injectables, advanced skin treatments, laser therapies, and customized aesthetic services designed to deliver exceptional patient outcomes.As patient volume continues to grow, we are seeking a highly organized, systems driven Office Manager to lead operational excellence and support a high performing clinical environment.This is a leadership role. The Office Manager will work directly with ownership to maintain operational structure, enforce policies, improve accountability, and ensure systems support sustainable growth.The right candidate is detail oriented, financially disciplined, and comfortable leading a team while maintaining the smooth daily flow of a busy medical aesthetics practice.Position OverviewThe Office Manager oversees the operational infrastructure of the clinic, including financial coordination, payroll administration, compliance tracking, inventory management, KPI monitoring, and systems integrity.This role also manages front desk operations, supervises administrative staff, supports marketing initiatives, and ensures a consistent, elevated patient experience.The Office Manager has authority to enforce clinic policies and approve refunds up to $XXX within established guidelines.The goal of this position is simple:Create structure, strengthen accountability, and support scalable growth.Core ResponsibilitiesFinancial &amp; Administrative CoordinationOversee biweekly payroll processing and verify provider commission calculations prior to submission Track PTO balances and timekeeping accuracy Coordinate financial documentation and reporting for the CPA Maintain invoice tracking and vendor payment schedules Prepare partner distribution summaries for ownership review Approve refunds within policy guidelines and escalate larger requests Ensure monthly reporting and financial summaries are completed by the 10th of each month Maintain accurate bookkeeping records and assist with budget trackingHR &amp; Compliance OversightMaintain up to date provider licenses, CEUs, CPR certification, and OSHA compliance Maintain MSDS binder and equipment maintenance logs Coordinate annual Medical Director documentation and compliance requirements Maintain employee records and training documentation Facilitate monthly team meetings and coordinate quarterly performance evaluations Support employee onboarding, training, and development Ensure clinic SOPs are reviewed and updated annuallyInventory &amp; Cost ControlConduct weekly inventory audits and injectable counts Monitor product expiration dates and investigate discrepancies Forecast quarterly product orders based on patient demand trends Track monthly cost of goods sold (COGS) and report findings to ownership Coordinate with vendors on pricing, supply orders, and product availabilityMarketing &amp; Growth SupportAttend weekly marketing coordination meetings with leadership Ensure quarterly promotions are finalized at least 30 days prior to launch Coordinate internal rollout plans before campaigns go live Track provider KPIs including service revenue, rebook rate, and retail attachment rate Deliver monthly KPI performance summaries to ownershipOperations &amp; Systems ManagementOversee daily clinic operations including front desk workflow, appointment scheduling, and patient check in and check out processes Supervise administrative staff and provide training, coaching, and performance feedback Maintain Zenoti accuracy and reporting integrity Identify scheduling inefficiencies and improve patient flow Ensure facility maintenance issues are resolved within 48 hours Manage vendor relationships and supply coordination Maintain an organized and accessible SOP library Ensure patient records and documentation are maintained according to confidentiality and compliance standardsRequired Qualifications3+ years office management experience in a medical, dental, aesthetics, or healthcare setting Experience coordinating payroll and working with a CPA or bookkeeper Experience managing inventory systems and vendor relationships Strong financial organization skills and proficiency in Excel or financial tracking tools Experience using practice management software (Zenoti preferred) Strong leadership and communication skills with the ability to hold teams accountable Ability to manage multiple priorities in a fast paced clinical environmentPreferred QualificationsExperience in medical aesthetics, dermatology, or cosmetic practice Experience tracking and reporting operational KPIs Experience implementing operational improvements or system optimization Demonstrated history of measurable success in previous rolesCandidates should be prepared to share examples of metrics, dashboards, or operational improvements they personally implemented.Ideal Candidate ProfileHighly organized and systems oriented Comfortable enforcing standards and operational policies Financially disciplined with strong attention to detail Calm under pressure in a clinical setting Growth minded and proactive Able to clearly articulate past results using dataExamples may include revenue growth, cost reduction, improved inventory accuracy, improved rebook rates, or operational efficiencies.Interview ProcessFinal stage candidates will be asked to present examples of operational systems or initiatives they implemented in prior roles and how those efforts improved performance.Pay: $26.00 - $32.00 per hourExpected hours: 25.0 &ndash; 35.0 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li></ul>Application Question(s):<ul><li>How many years of experience do you have managing operations in a healthcare office (medical, dental, dermatology, plastic surgery, or medspa)?</li><li>Which of the following responsibilities have you personally handled in a previous role? (Select all that apply)</li></ul>Coordinating payroll for employees Tracking PTO or timekeeping discrepancies Managing vendor invoices or expenses Preparing reports for a CPA or accountant None of the above<ul><li>What level of experience do you have managing inventory?</li></ul>I managed inventory audits and tracked discrepancies I assisted with inventory tracking I occasionally helped with inventory counts I have no inventory management experience<ul><li>How comfortable are you using spreadsheets to track business performance metrics (KPIs)?</li></ul>Very comfortable &ndash; I regularly track KPIs and create reports Comfortable &ndash; I track numbers but rarely build reports Basic spreadsheet use only Little or no spreadsheet experience<ul><li>What experience do you have supervising or managing staff?</li></ul>I have managed staff and conducted performance discussions I have supervised staff but did not lead evaluations I have worked on a team but did not supervise others I have not supervised employees<ul><li>Which industries have you worked in? (Select all that apply)</li></ul>Medical spa or aesthetics clinic Dermatology or plastic surgery office Dental or other healthcare practice Retail or hospitality management None of the aboveWork Location: Hybrid remote in Houston, TX 77006

Office Manager – Medical Aesthetics

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