administrative assistant

office manager

front office manager

accounting administrative assistant Jobs in Miami

accounting administrative assistant

administrative assistance

administrative manager

ALEXIS

<div>
 
 
 The Role
 
 
 
 The Office Manager plays a critical role in ensuring the smooth day-to-day operation of the company&rsquo;s headquarters. This role oversees office operations, vendor management, internal coordination, and company events while supporting leadership and cross-functional teams. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities while creating a professional, efficient, and well-run workplace environment.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 Office Operations &amp; Administration
 
 <ul>
 <li>
 Oversee the daily operations of the Miami headquarters, ensuring the office runs efficiently and maintains a professional and organized environment
 </li>
 <li>
 Serve as the central point of coordination across departments, ensuring effective communication and operational flow
 </li>
 <li>
 Manage office vendors and service providers, including facilities, supplies, and external partners, ensuring quality standards and deliverables are met
 </li>
 <li>
 Organize, maintain, and track key company documents, operational files, and sensitive contracts with discretion
 </li>
 <li>
 Identify and implement processes that improve office efficiency, communication, and workflow
 </li>
 </ul>
 
 Team &amp; HR Support
 
 <ul>
 <li>
 Coordinate employee onboarding and offboarding processes, including IT setup, welcome materials, workspace preparation, and scheduling
 </li>
 <li>
 Support internal team operations and provide administrative support across departments as needed
 </li>
 <li>
 Help foster a positive workplace culture through coordination of team initiatives and internal communications
 </li>
 </ul>
 
 Events &amp; Company Activations
 
 <ul>
 <li>
 Plan, manage, and execute company events including internal celebrations, office activations, and external client functions
 </li>
 <li>
 Organize monthly team-building events to support company culture and engagement
 </li>
 <li>
 Assist with logistics for domestic and international trade shows, including vendor coordination, booth setup, travel, and materials
 </li>
 </ul>
 
 Project &amp; Vendor Management
 
 <ul>
 <li>
 Build and maintain budget trackers for company events, projects, and operational initiatives
 </li>
 <li>
 Coordinate with vendors and negotiate favorable terms with suppliers when possible
 </li>
 </ul>
 
 Leadership &amp; Executive Support
 
 <ul>
 <li>
 Provide operational and administrative support to the leadership team as needed
 </li>
 <li>
 Assist with scheduling priorities, coordination of key meetings, and special projects
 </li>
 <li>
 Handle time-sensitive tasks and requests with professionalism and discretion
 </li>
 </ul>
 
 
 
 
 
 Who You Are
 
 
 
 Minimum 5&ndash;6 years of experience in office management, operations, executive support, or administrative leadership roles
 
 
 Experience working with luxury brands, fashion, hospitality, or creative industries strongly preferred
 
 
 Exceptional organizational and multitasking skills with the ability to manage multiple priorities simultaneously
 
 
 Strong written and verbal communication skills with a professional and polished demeanor
 
 
 Highly detail-oriented with a proactive and solutions-focused mindset
 
 
 Demonstrated discretion when handling confidential information
 
 
 Positive, collaborative attitude with the ability to remain calm and resourceful under pressure
 
 
 Tech-savvy and proficient in Google Workspace, and task management tools
 
 
 Ability to work full-time in-person at the Miami headquarters
 
 
 
 
 
 
 Why This Role Matters
 
 
 
 The Office Manager is essential to keeping the organization running smoothly and efficiently. By coordinating daily operations, managing vendors, supporting teams, and organizing key initiatives and events, this role ensures that employees and leadership can focus on driving the business forward.
 
 
 In a fast-paced environment, the Office Manager brings structure, organization, and proactive problem-solving to the workplace&mdash;helping maintain a professional, well-run office that reflects the standards of the brand.
 
 
 
</div>

Office Manager

Titan America

<div>
 
 Titan Florida has an opening for an
 
 Office Manager
 
 for its Cement &amp; Aggregates Complex operation located in
 
 Medley, Florida
 
 . This salary exempt position will report directly to the Vice Presidents of the Pennsuco Cement and Aggregates Businesses with dotted line responsibilities to other senior members. The primary function of this position is to oversee the daily operation of the office, manage administrative duties ensuring the office operatives efficiently, and provide administrative support to the Vice-Presidents and manage all office functions as noted below.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 ■ Includes basic administrative tasks, but not limited to making/receiving phone calls, answering emails, maintaining files, preparing reports, and greeting customers.
 
 
 ■ Develop office policies and procedures, and ensure they are implemented appropriately.
 
 
 ■ Provides administrative support to Vice-Presidents and other senior members to include arranging travel, expense report management, arranging meetings and appointments, etc.
 
 
 ■ Drafts, reviews, and sends out communications on behalf of plant VP &amp; senior management.
 
 
 ■ Assist ancillary departments with meeting preparation: conduct research, collect, and analyze data to prepare reports and documents.
 
 
 ■ Perform and distribute monthly reports by gathering and assembling information provided by department heads in a prescribed manner.
 
 
 ■ Liaise with all levels of corporate management, internal management, staff, outside industry, trade, and technical associations.
 
 
 ■ Arranges and coordinates meetings and events to include material prep, ordering meals, set-up, and post meeting organization.
 
 
 ■ Maintaining inventory and stock of office supplies while adhering to the budget. Ensure meeting areas are stocked and prepared with needed materials.
 
 
 ■ Manage office budget.
 
 
 ■ Serve as point of contact for external vendors.
 
 
 ■ Vendor invoice processing in SAP system
 
 
 ■ Assist with office layout planning, office moves, and ordering furniture.
 
 
 ■ Attend meetings to record, transcribe and distribute minutes.
 
 
 ■ Assist in special projects as assigned.
 
 
 ■ Other duties as assigned.
 
 
 
 
 
 
 Qualifications and Experience:
 
 
 
 
 
 
 ■ High school education required, B.S. degree in Business Administration preferred.
 
 
 ■ 5 &ndash; 7 years of managing an executive office and assisting administratively at the executive level, general business/administrative, or office management experience.
 
 
 ■ A proven equivalent combination of education and experience that provides the required knowledge, skills, and abilities may be acceptable.
 
 
 
 
 
 
 Skills / Knowledge:
 
 
 
 
 
 
 ■ Advanced knowledge of MS Office Suite, preferred SAP experience
 
 
 ■ Must be able to read, write and communicate effectively in the English language.
 
 
 ■ Fluency in Spanish is preferred.
 
 
 ■ Excellent communication skills, with the ability to express ideas clearly and objectively, orally and in writing.
 
 
 ■ Excellent planning and organizational skills, attention to detail and prioritization of responsibilities
 
 
 ■ Must be able to perform basic statistical analysis (averages, trends, etc.)
 
 
 ■ Must be able to multi-task and work under tight deadlines.
 
 
 Personal Attributes:
 
 
 ■ Must have a service mentality, collaborate, and assist at all levels of the organization, including our external customers.
 
 
 ■ Must be a self-starter and driven; able to work with minimal supervision.
 
 
 ■ Must possess integrity.
 
 
 ■ Punctual
 
 
 ■ Possess cultural awareness and sensitivity.
 
 
 
 
 
 
 Physical Requirements:
 
 
 
 
 
 
 ■ Able to lift a minimum of 50 lbs.
 
 
 ■ Able to stand and walk for lengthy periods of time.
 
 
 ■ Able to climb, bend, stoop, and kneel.
 
 
 ■ Able to walk on uneven floors and dusty areas.
 
 
 
 
 
 Success begins with hiring the right people to partner with us as we grow and develop our businesses. People are central to everything we do. It is through their efforts and talents that Titan has been successful for over 100 years.
 
 
 Titan Florida is an Equal Employment Opportunity (EEO) / Affirmative Action employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or other legally protected status.
 
 
 
</div>

Robert Half

<div>
 
 We are looking for an experienced Office Manager to oversee office operations and ensure adherence to regulatory standards in our Miami, Florida office. This role requires strong leadership skills to manage staff productivity and provide training, as well as expertise in basic accounting functions and operational processes. The ideal candidate will thrive in a fast-paced environment, demonstrating organizational excellence and attention to detail.
 
 
 
 
 
 Responsibilities:
 
 
 &bull; Supervise office staff to optimize productivity and ensure smooth daily operations.
 
 
 &bull; Manage compliance processes, ensuring all licenses and certifications remain up-to-date and accurate.
 
 
 &bull; Oversee administrative functions, including billing, tax administration, and office supplies procurement.
 
 
 &bull; Provide training and guidance to staff, fostering growth and skill-building with a focus on attention to detail.
 
 
 &bull; Act as the primary liaison between staff and management, facilitating clear communication and issue resolution.
 
 
 &bull; Support system integration processes to enhance operational efficiency and workflow.
 
 
 &bull; Monitor and enforce adherence to company policies and legal regulations.
 
 
 &bull; Handle basic accounting operations and maintain accurate financial records using tools such as EXCEL and ERP/CRM software
 
 
 &bull; Ensure the front desk operates effectively, maintaining a welcoming and organized environment.
 
 
 &bull; Develop strategies to improve office management and administrative procedures.
 
 
 
 
 
 If you have the OFFICE MANAGERIAL experience and are ready for a challenging new role, please call me Janet @ 786-393-4588 or email janet.silva@roberthalfcom
 
 
 
 &bull; Proven experience in supervisory or managerial roles within a corporate office setting.
 
 
 &bull; Strong knowledge of compliance standards and regulatory requirements.
 
 
 &bull; Proficiency in accounting operations, including familiarity with CRM or large ERP software .
 
 
 &bull; Excellent organizational and multitasking abilities to manage a fast-paced environment.
 
 
 &bull; Effective communication skills in English, both written and verbal.
 
 
 &bull; Ability to provide training and guidance to staff at various levels.
 
 
 &bull; Experience with managing business licenses and certifications.
 
 
 &bull; Adept at problem-solving and implementing process improvements.
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Bluegate Inc.

We are a dynamic and rapidly expanding custom architectural lighting manufacturer, dedicated to providing cutting-edge LED lighting solutions for a variety of applications. We specialize in crafting custom LED lighting, lighting components, and a wide range of accessories designed to meet the unique needs of our clients.Responsibilities:<ul><li>Oversee daily office operations to ensure efficiency, organization, and smooth workflow across departments</li><li>Maintain internal processes, documentation, and administrative systems</li><li>Support accounting functions including invoicing, vendor coordination, expense tracking, and reconciliations</li><li>Assist with accounts payable/receivable processes and financial recordkeeping</li><li>Coordinate payroll support and maintain organized financial documentation</li><li>Serve as a point of contact for employee questions and general HR support</li><li>Help foster a structured, professional, and positive workplace environment</li><li>Assist with recruiting efforts including job postings, candidate coordination, and interview scheduling</li><li>Support onboarding of new hires including documentation, system setup, and training coordination</li><li>Manage vendor relationships including maintenance, insurance, and service providers</li><li>Coordinate with IT vendors to support office infrastructure and systems</li><li>Schedule and track routine maintenance and safety inspections</li><li>Ensure compliance with company policies and applicable regulations</li><li>Perform other duties as assigned to support company operations</li></ul>Education: Bachelor&rsquo;s degree in Business Administration, or related field preferred.Experience: 3&ndash;5 years of experience in office operations, HR support, or business administration. Experience in manufacturing, industrial, or operational environments preferred.Skills: Strong organizational and time management skills. Experience with ERP systems (Sage 100 preferred). Proficiency in Microsoft Office Suite including Excel, Word, and Outlook.Attributes:<ul><li>High level of confidentiality and professionalism</li><li>Strong attention to detail</li><li>Clear and effective communication skills</li><li>Ability to manage multiple responsibilities in a fast-paced environment</li><li>Solutions-oriented with a team-first mindset</li></ul>Preferred Qualifications:<ul><li>Experience working in manufacturing or industrial business environments.</li><li>Experience coordinating vendors and managing facility operations.</li><li>Experience with financial reporting, HR coordination, and operational compliance.</li><li>Bilingual (Spanish and English) is a MUST.</li></ul>Schedule &amp; CompensationHours: 9:00 AM &ndash; 5:00 PM, Monday through FridayBenefits: Health insurance, paid time off, and professional development opportunitiesMust be eligible to work in the United States. Background screening required.Join our team and help support the operational backbone of a growing architectural lighting manufacturing company, where organization, collaboration, and efficiency drive everything we do!Pay: From $70,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Language:<ul><li>English (Required)</li><li>Spanish (Required)</li></ul>Ability to Commute:<ul><li>Miami, FL 33169 (Preferred)</li></ul>Work Location: In person

Truly Nolen

<div>Are you looking for the benefits of joining an industry leader, with a high-charged, energy-filled environment? If you answered yes&hellip;.then we want to meet you!
Our management trainee program provides a clearly defined career path to running your own branch!
JOB SUMMARY
The lucky candidate we select will enter our premier branch management training program offered though our state-of-the-art training facility, Truly University. Using a mix of hands-on training, classroom sessions and high-tech e-learning, you will have an opportunity to experience every facet of our business from sales to service, administration, and, of course, leadership! Once assigned to a branch, you will be equipped and responsible for managing and leading all aspects of the business. Relocation is not a requirement but is highly preferred!
WHAT I WILL BE DOING:
<ul><li>Direct the overall activities of the branch to achieve employee and customer satisfaction</li></ul>
 while achieving both growth and profit objectives.
<ul><li>Hire, train and develop qualified sales, service and administrative personnel.</li></ul>
<ul><li>Ensure employees have all the tools necessary to perform their jobs satisfactorily.</li></ul>
<ul><li>Plan, assign and direct work.</li></ul>
<ul><li>Perform essential job functions of other positions as necessary (must be familiar with all job</li></ul>
 descriptions for your particular branch).
WHAT WE ARE LOOKING FOR:
<ul><li>Previous management and sales experience.</li></ul>
<ul><li>Possess integrity, good judgment, a positive demeanor and the ability to communicate</li></ul>
 effectively.
<ul><li>Strong leadership qualities with a desire to win.</li></ul>
<ul><li>Must be financially responsible.</li></ul>
<ul><li>Valid Driver's license and good driving record.</li></ul>
WHY JOIN OUR TEAM:
Truly Nolen of America is the world's leading family-owned pest control company with over 80 branch offices throughout the United States. Truly Nolen believes that the best way to fulfill our commitment to quality customer service is to form a partnership with our employees. We strive to provide a great work environment and a dynamic company culture for everyone at Truly Nolen based upon our core values.
WHAT WE OFFER YOU:
Truly Nolen offers great compensation with an employee focused benefits package including: Medical/Dental/Vision, Health savings accounts for health and dependent care expenses, Short/Long Term Disability, Life Insurance Basic &amp; Supplemental, Group accident insurance, Paid Vacation, Matching 401k, and Employee Assistance Program (EAP). We also provide an IPAD, cellphone, President&rsquo;s Club, recognition programs, ongoing incentive plans and continuous training and development! We also provide a branded company car (not available for all positions) and opportunity to grow your career! There&rsquo;s one thing our partners all have in common: they found a career they never expected!
Apply if you like being outdoors, heights or small spaces aren't an issue for you (sometimes you&rsquo;ll be looking in an attic, up on a ladder, and climbing through tight spaces).
SOUNDS LIKE ME&hellip;..what do I do now?
Click the apply to position button below to create a profile and apply to the position; it takes less than five minutes to complete. An actual person, not a screening program will review your information and contact you to start the interview process!</div>

Branch Manager in Training

Rose of Sharon Nursery Inc

Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily operations, streamline administrative processes, and enhance overall efficiency. The ideal candidate will be energetic, detail-oriented, and possess a passion for providing exceptional customer service. If you thrive in a fast-paced environment and enjoy multitasking with precision, this position is perfect for you! You will play a key role in assisting our Project Manager. Work in office and around Nursery field as requiredDuties<ul><li>Handle multiple projects</li><li>Prefer but not necessary previous Nursery experience or working with plants</li><li>Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents</li><li>Perform data entry tasks with high accuracy using computer skills and software such as Microsoft Office and Google Workspace</li><li>Support Project Manager with daily schedule and tasks</li><li>Manage calendar appointments, schedule meetings, and coordinate events efficiently</li><li>Handle clerical tasks including proofreading documents, preparing reports, and managing correspondence</li><li>Provide exceptional customer support</li><li>Maintain confidentiality of sensitive information while demonstrating excellent organizational skills</li><li>Self motivated and works well under pressure</li><li>Respects cost of time</li></ul>Experience<ul><li>Proven experience as an Administrative Assistant or in a similar clerical or support role</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry skills</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment</li><li>Ability to handle multiple projects</li><li>Bilingual in English and Spanish required</li><li>Experience as personal assistant roles is advantageous</li><li>Knowledge of multi-line phone systems, filing procedures, proofreading techniques, and time management strategies</li></ul>Join us to be part of an energetic team committed to excellence! We value proactive individuals who bring enthusiasm and professionalism to their work every day. This paid position offers valuable experience across administrative functions within a supportive environment dedicated to your growth.Job Type: Full-timePay: $16.00 - $20.00 per hourExpected hours: No less than 40 per weekWork Location: In person

Administrative Assistant

MGL Property Management Group LLC

Job Description &ndash; Part-Time Front Desk Associate (Clubhouse)Location: Miami, FL (near Ives Dairy Road &ndash; ZIP 33179) Role: Provide front desk and administrative support for clubhouse operations Type: Part-time Start Date: As soon as possible Work Permit: A valid U.S. work permit is required<ul><li>Weekends: Saturday and Sunday, 11:00 a.m. to 7:00 p.m. (16 hours/ per week)</li></ul>Main Responsibilities<ul><li>Staff the front desk at the clubhouse.</li><li>Greet residents and assist with general inquiries.</li><li>Answer phone calls and provide basic information to residents.</li><li>Distribute and activate fobs for clubhouse and community access.</li><li>Distribute vehicle decals and other community access items.</li><li>Update resident information in the system when needed.</li><li>Support the Property Manager with basic administrative tasks.</li></ul>Desired Skills<ul><li>Strong customer service and communication skills.</li><li>Comfortable using basic technology and office systems (portals, email, databases).</li><li>Organized and reliable.</li><li>Professional and friendly demeanor when interacting with residents.</li><li>Experience in front desk, customer service, or office support is a plus.</li><li>Tech</li><li>Bilingual required (Spanish).</li></ul>Work Location: In personPay: $17.00 per hourWork Location: In person

Part- Time Front Desk Associate

Explore 243+ Administrative manager in Miami this March. Find roles across top companies and apply now to boost your career.

243 administrative manager jobs In Miami

Office Manager

Office Manager

Office Manager

Office Manager

Branch Manager in Training

Administrative Assistant

Part- Time Front Desk Associate