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executive administrative assistant Jobs in New York

executive administrative assistant

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senior executive assistant

administrative office assistant dispatcher

Knight Security

Knight Security is seeking a dependable and organized Administrative Assistant / Dispatcher to support our daily office and operations team with the ability to be versatile. This role combines administrative support with dispatch coordination, ensuring schedules, communication, and service requests are handled efficiently.The ideal candidate is highly organized, communicates clearly, has the ability to manage and execute multiple tasks in a timely manner &amp; fast-paced environment.Administrative Office/Dispatching or Scheduling Experience is preferred.Job ResponsibilitiesAs an Office Assistant/Dispatcher you will be part of a small administrative team responsible for facilitating the daily operations of the company. Job responsibilities include but are not limited to:<ul><li>Assisting with Payroll/Time and Attendance Tracking</li><li>Client &amp; Employee schedule reminders</li><li>Uniform &amp; Equipment Tracking</li><li>Employee Data Entry/Tracking</li><li>Assisting Human Resource Manager with hiring process operations</li><li>Dispatching on Alternating Weekends: Coverage for call outs/emergencies. Schedule and dispatch security agents to job sites</li><li>Answer incoming calls and respond to customer inquiries</li><li>Maintain accurate records of changes</li><li>Perform data entry and prepare reports or documents as needed</li><li>Communicate job details between customers, field staff, and management</li><li>Assist with general office administrative tasks</li><li>Minimal maintenance of office space cleanliness</li></ul>Skills and experience necessary to excel in this position:<ul><li>A positive solution-focused attitude</li><li>Superior customer service skills</li><li>Tech savvy with proficiency in Word and Excel</li><li>Exceptionally dependable/reliable/punctual</li><li>Excellent time management skills; Ability to prioritize and handle multiple tasks in a fast-paced environment</li><li>Excellent oral and written communication skills</li><li>Highly detail-oriented with a strong sense of urgency</li><li>Ability to complete tasks efficiently with minimal supervision</li><li>Exceptional organization skills</li><li>Be a TEAM player (There is no I in TEAM)</li></ul>Job Type: Full-timePay: $23.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li><li>Rotating weekends</li><li>Weekends as needed</li></ul>Experience:<ul><li>Administrative: 2 years (Required)</li><li>Scheduling/Dispatching: 1 year (Required)</li></ul>Work Location: In person

Administrative Office Assistant/ Dispatcher

Clarity Recruiting

<div>
 
 Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.
 
 
 
 
 
 The general hourly range for these roles are $18-27/hr DOE
 
 
 
 
 
 Responsibilities will possibly include:
 
 <ul>
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 Answer and direct phone calls
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 Organize and schedule appointments
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 Assist in the preparation of regularly scheduled reports
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 Update and maintain office policies and procedures
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 Order office supplies and research new deals and suppliers
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 Maintain contact lists
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 Book travel arrangements
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 Submit and reconcile expense reports
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 Act as the point of contact for internal and external clients
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 Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
 </li>
 </ul>
 
 
 
 
 Requirements and skills:
 
 <ul>
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 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant
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 Knowledge of office management systems and procedures
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 Proficiency in MS Office
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 Excellent time management skills and the ability to prioritize work
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 Attention to detail and problem solving skills
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 Excellent written and verbal communication skills
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 Strong organizational skills with the ability to multi-task
 </li>
 </ul>
</div>

Administrative Assistant

Atrium

<div>
 
 Client Overview
 
 
 
 Our client is a high-profile financial services organization in New York City seeking a polished and detail-oriented
 
 Administrative Assistant
 
 to support daily office operations and executive teams. This firm operates in a fast-paced, high-performance environment and is looking for someone who can provide reliable administrative support while maintaining professionalism and confidentiality.
 
 
 
 Salary/Hourly Rate
 
 
 
 $25/hr - $30/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will provide day-to-day administrative support to internal teams and leadership within a corporate finance environment. This role requires strong organizational skills, the ability to manage multiple priorities, and a professional demeanor when interacting with executives and external partners. The position is fully onsite in New York City.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
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 Provide administrative support to executives and department teams.
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 Manage calendars, schedule meetings, and coordinate appointments.
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 Prepare reports, presentations, and business correspondence.
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 Handle data entry, filing, scanning, and document management.
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 Coordinate internal meetings and assist with conference room scheduling.
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 Support office operations including ordering supplies and coordinating vendors.
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 Assist with travel arrangements and expense tracking as needed.
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 Maintain organized records and assist with special projects.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
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 2 - 4 years of administrative assistant experience in a corporate environment.
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 Strong communication and interpersonal skills.
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 Highly organized with strong attention to detail.
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 Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
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 Ability to multitask and work efficiently in a fast-paced environment.
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 Professional and polished demeanor with strong reliability.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
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 Experience working in finance, investment, or financial services environments.
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 Experience supporting executives or multiple departments.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
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 Bachelor's degree preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
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 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 388871
</div>

Administrative Assistant - 388871

ProKatchers LLC

<div>
 
 
 Job Title: Medical Receptionist
 
 
 
 
 Location: New York, NY 10035
 
 
 
 
 Duration: 2+ Months
 
 
 
 
 Pay Range: $20.00-$25.00/hr
 
 
 
 
 
 
 
 Job Description:
 
 
 <ul>
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 We are
 
 a Clerical Assistant / Medical Office Assistant to support daily administrative operations within the nursing department.
 
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 Minimum 2 years of clerical or administrative experience
 
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 Typing speed of
 
 50+ keystrokes per minute
 
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 Intermediate Microsoft Office skills
 
 (Word, Excel, Outlook)
 </li>
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 Knowledge of
 
 medical terminology
 
 </li>
 </ul>
</div>

Medical Receptionist

Administrative Assistant Office Manager

NYC Alliance

<div>
 
 We are looking for a detail-oriented and highly organized Administrative Assistant to support our team at NYC Alliance Company LLC. In this role, you will be responsible for providing administrative support to ensure the efficient operation of the office. You will also assist with various tasks and projects as needed. Our ideal candidate will be someone who has prior experience within the fashion industry.
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage calendars, schedule appointments, and coordinate meetings.
 </li>
 <li>
 Answer phone calls and respond to emails in a professional manner.
 </li>
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 Maintain filing systems and organize office documents and records.
 </li>
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 Prepare and edit correspondence, reports, and presentations.
 </li>
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 Assist with travel arrangements and itinerary planning for executives.
 </li>
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 Handle office supply inventory and order supplies as needed.
 </li>
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 Support various special projects as assigned by managers.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree preferred.
 </li>
 <li>
 Proven experience as an administrative assistant or in a similar role.
 </li>
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 Strong organizational skills and attention to detail.
 </li>
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 Excellent written and verbal communication skills.
 </li>
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 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
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 Ability to prioritize tasks and manage time effectively.
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 Familiarity with office equipment (e.g., printers, copiers, fax machines).
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 Ability to work both independently and collaboratively in a team environment.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
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 Competitive compensation packages
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 Medical, Dental, Vision, FSA
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 Retirement Savings Plan Match
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 Summer Fridays
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 Discounts and More!
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 Compensation: 75,000
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 The offered salary for this position will vary based on role requirements determined by NYC Alliance, skill set and years of experience.
 </li>
 </ul>
</div>

Glocap Business Professionals, Administrative, Operations

<div>
 
 Our client, a prominent midtown Finance firm with a focus on Life Sciences, is looking for a Team Administrative Assistant to provide administrative support to its investment team. The ideal candidate will be organized, proactive and collaborative.
 
 
 
 
 
 
 
 
 
 Job Details
 
 
 
 COMPANY: Investment Management
 
 
 POSITION: Administrative Assistant
 
 
 LOCATION: Midtown, New York
 
 
 HYBRID: 3 days in the office and 2 days WFH
 
 
 HOURS: 8:30am-5:30pm with flexibility to work after hours as required
 
 
 COMPENSATION: $110k-$135k DOE + Discretionary Bonus + Overtime + Great Benefits
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 Enable the success of our investment team by providing critical administrative support, including:
 
 <ul>
 <li>
 Calendar &amp; conference management
 </li>
 <li>
 Travel &amp; expenses
 </li>
 <li>
 Data management
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Must have 2-5 years of experience preferably out of Finance/Consulting/Legal
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 Ability to work independently and as a team member
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 Exemplary time management skills and the ability to identify and anticipate needs
 </li>
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 Detail-oriented self-starter with the ability to handle and prioritize multiple tasks
 </li>
 </ul>
</div>

Explore 1204+ Administrative office assistant dispatcher in New York this March. Find roles across top companies and apply now to boost your career.

1204 administrative office assistant dispatcher jobs In New York

Administrative Office Assistant/ Dispatcher

Administrative Assistant

Administrative Assistant - 388871

Medical Receptionist

Administrative Assistant Office Manager

Administrative Assistant

Administrative Assistant