administrative office assistant

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  <strong>
   Administrative Assistant
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  <strong>
   Full-Time | Hybrid in DC
  </strong>
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  Our nonprofit client in Washington, DC is seeking a proactive and detail‑oriented Administrative Assistant to support daily office operations on a temporary basis. The ideal candidate brings strong communication skills, a polished and friendly demeanor, and the ability to balance multiple priorities in a fast‑paced, mission‑driven environment.
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   Key Responsibilities
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   Greet guests, answer phones, and direct inquiries to the appropriate staff members.
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   Provide general administrative assistance to organizational leadership, including scheduling, drafting correspondence, preparing documents, and managing calendars.
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   Support the drafting and distribution of internal communications and meeting materials.
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   Help maintain office supplies, equipment, and inventory; submit facilities requests when needed.
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   Support daily office operations and serve as a resource for staff on basic administrative processes.
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   Assist with data tracking or basic reporting needs, as assigned.
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   Assist with planning and execution of internal meetings, board activities, staff gatherings, and special events.
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   Coordinate room reservations, meeting setup/breakdown, catering needs, and event logistics.
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  <strong>
   Qualifications
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   Bachelor Degree preferred
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   Internship or other administrative experience, preferably in a nonprofit or mission‑driven environment.
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   Strong customer‑service orientation with exceptional verbal and written communication skills.
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   Proficiency in Microsoft Office Suite; experience with scheduling tools, SharePoint, or CRM systems is a plus.
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   Highly organized with strong attention to detail.
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   Ability to multitask and manage competing priorities with professionalism and poise.
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   Collaborative team player with a proactive, solutions‑focused mindset.
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 </ul>
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  Apply to learn more today about this Administrative Assistant opportunity!
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  Equal Opportunity Employer/Veterans/Disabled
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 <p>
  To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
  <strong>
   https://www.lhh.com/us/en/candidate-privacy
  </strong>
 </p>
 <p>
  The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
 </p>
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  &bull; The California Fair Chance Act
 </p>
 <p>
  &bull; Los Angeles City Fair Chance Ordinance
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 <p>
  &bull; Los Angeles County Fair Chance Ordinance for Employers
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  &bull; San Francisco Fair Chance Ordinance
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  Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
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Administrative Assistant

Stimson Center

<div><p><b>Administrative Assistant</b></p><p><b>
FTE: 100%</b></p><p><b>
Salary: $49,500 to $73,500</b></p><p><b>
Location: Washington, DC</b></p><p></p><p><b><br>
About Stimson</b></p><p>
The Henry L. Stimson Center (Stimson), a nonpartisan global security think tank located in Washington, DC, seeks an Administrative Assistant reporting to the Deputy Chief of Staff in the Executive Office. This role ensures that our practices support our mission-driven work, align with Stimson's vision, values, strategic goals, standards of conduct, and operational objectives, and demonstrate our commitment to diversity, equity, inclusion, and employee well-being.
</p><p>We seek a highly motivated, organized, entrepreneurial, and collaborative individual committed to Stimson's mission and core values. This person understands that any organization is only as good as the people working there and the relationships they build and sustain. This job will require building authentic relationships with staff and affiliates that facilitate the successful candidate's ability to challenge, develop, and support them.</p><p><br>
</p><p><b>About the Program and Position Summary</b></p><p><i>
Full-time; in-office presence required Monday-Thursday, Friday remote</i></p><p>
The Henry L. Stimson Center seeks a highly organized and detail-oriented administrative professional to support the President &amp; CEO, the Senior Vice President of Research Programs, and Vice President of External Affairs, plus others in the Executive Office. This position is focused on administrative duties, including scheduling, coordination, and day-to-day administrative and logistical tasks that ensure the smooth operation of the Executive Office. This is not a research position. The ideal candidate is reliable, attentive to detail, proactive, and comfortable managing multiple tasks in a fast-paced environment. Strong organizational skills, professionalism, and clear communication are essential.</p><p></p><p><b><br>
Responsibilities:</b></p><ul><li>
Maintain calendars, schedule meetings, and coordinate travel for members of the Executive Office;</li><li>
Prepare logistical support for internal and external meetings, including scheduling rooms, preparing and distributing prep materials, arranging catering, or taking notes, when needed;</li><li>
Assist with preparation and formatting of agendas, correspondence, and reports;</li><li>
Support administrative coordination for Board of Directors events;</li><li>
Track and submit monthly expense reports;</li><li>
Maintain organized electronic and physical files and records; and</li><li>
Perform other administrative duties as may be required.</li></ul><p></p><p><b><br>
Qualifications &ndash; required:
</b></p><ul><li>Ability to keep pace in a high-speed work environment and an ability to respond to requests quickly;</li><li>
Meticulous organizational skills and attention to detail;</li><li>
Ability to manage multiple tasks and meet deadlines;</li><li>
Demonstrated ability to plan, prioritize, and schedule work activities while managing time efficiently;</li><li>
Ability to follow instructions and the capacity to self-manage;</li><li>
Ability to work both independently and with a team successfully;</li><li>
An innovative spirit, a way with people, a calm-under-pressure and flexible approach when things move quickly;</li><li>
Strong verbal and written communication skills;</li><li>
Excellent interpersonal skills, including the ability to build and manage relationships with all staff, donors, and others within the Stimson community;</li><li>
Accountability, professionalism, and commitment to excellence;
</li><li>Maintains discretion; and</li><li>
Intermediate to advanced skills in Microsoft suite (Outlook, Word, Excel, PowerPoint, etc.), Salesforce, and academic/foreign policy research.</li></ul><p></p><p><b><br>
Qualifications &ndash; preferred:
</b></p><p>Prior administrative or office support experience, preferably in a nonprofit environment.</p><p></p><p><br>
We welcome applications from candidates who may not meet all preferred qualifications.</p><p></p><p><b><br>
Application requirements:</b></p><ul><li>
Qualified candidates should submit cover letter with salary requirements and resume.
</li><li>Incomplete applications will not be considered.</li></ul><p><br>
</p><p>Applicants must be eligible to work in the United States. Visa sponsorship is not available for this position.</p><p></p><p><b><br>
Employee Benefits</b></p><p>
15 Vacation Days, 10 Sick Days, 13 Paid Holidays, Medical, Dental, and Vision Insurance, Retirement Match, Long-Term and Short-Term Disability Insurance, Accidental Death and Dismemberment Insurance, Life Insurance, Flexible Spending Plan, Commuting, Wellness, Education Benefits, Parental Leave, and Bereavement Leave.</p><p></p><p><i><br>
Stimson is an equal-opportunity employer. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.</i></p></div>

Robert Half

<div>
 We are looking for a skilled Administrative Assistant to join our team on a contract basis in Washington, District of Columbia. This role requires a proactive individual who can efficiently manage office operations, maintain organization, and support various administrative tasks. The ideal candidate will possess excellent multitasking abilities and thrive in a dynamic, fast-paced environment.
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 Responsibilities:
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 &bull; Organize and maintain office files and ensure proper use of digital tools, including OneDrive, for document management.
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 &bull; Monitor and replenish office supplies to maintain a well-stocked and functional workspace.
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 &bull; Perform data entry tasks and ensure accuracy in administrative records and reports.
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 &bull; Provide front desk support by answering inbound calls and managing receptionist duties.
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 &bull; Assist with scheduling, coordinating meetings, and managing calendars for team members.
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 &bull; Utilize Microsoft Excel and Word to create, edit, and manage documents and spreadsheets.
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 &bull; Ensure the office environment remains organized and conducive to productivity.
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 &bull; Collaborate with team members to adapt to various protocols and processes.
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 &bull; Support inventory management and tracking to meet office needs.
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 &bull; Handle additional administrative duties as assigned to support overall operations.
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 &bull; Proficiency in Microsoft Office Suite, including Excel and Word.
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 &bull; Previous experience in administrative assistance, preferably in a government or similar setting.
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 &bull; Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
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 &bull; Excellent communication skills, both written and verbal.
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 &bull; Ability to adapt to diverse work environments and protocols.
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 &bull; Experience with digital file management systems, such as OneDrive.
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 &bull; Familiarity with basic office equipment and general office operations.
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 &bull; High level of attention to detail and accuracy in all tasks.
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 TalentMatch
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  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
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  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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  &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 </p>
</div>


Kelley Drye

<div><div>Kelley Drye &amp; Warren LLP, is a powerhouse firm with the heart of a boutique. Kelley Drye &amp; Warren LLP Georgetown office, ranked as Top Workplace by the Washington Post ten years in a row, is currently looking for a highly skilled <b>International Trade Legal Administrative Assistant/Paralegal</b> (Hybrid). The International Trade Legal Administrative Assistant/Paralegal (Hybrid) role will provide specialized support to attorneys and economists with a variety of tasks related to the firm&rsquo;s International Trade practice group and the firm&rsquo;s in-house economic consulting group, Georgetown Economic Services. Primary focus in the areas of filing/e-filing for the Department of Commerce (DOC), U.S. International Trade Commission (ITC) and the U.S. Courts in addition to administrative tasks, including the preparation of legal documents/word processing, document review, docketing, research projects, basic drafting and other duties as assigned.</div><div><b>
Responsibilities/Essential Function:</b></div><ul><div>
Ability to prepare and process legal documents as requested by attorneys in support of International Trade filings including petitions, responses, briefs, etc.</div><div>
Prepare, edit, proofread and maintain a variety of legal documents for attorney review. As appropriate, draft and edit legal documents, run compares (redlines), Table of Authorities (TOAs) and Table of Contents (TOCs).</div><div>
Responsible for maintaining daily docket and case files matrix. Scanning, profiling and docketing and physically filing all incoming assigned section and GES documents in accordance with practice docketing guidelines. Organize and maintain case files, pleadings, documents and attorneys/economist notebooks/files. Print and scan case materials including APO documents, ITC questionnaires, exhibits and print.</div><div>
Organize, review and maintain documents and case files. Set-up and maintain client files and ShareFile sites as needed.</div><div>
Conduct basic legal and factual research on matters relating to on-going cases.</div><div>
Provide administrative support to Trade Section Attorneys including telephone coverage, mail handling, maintaining attorney&rsquo;s calendar and deadlines, daily time entries and other administrative duties as assigned.</div><div>
Prepare and open new client/matter numbers for recording time and billing purposes.</div><div>
Prepare draft bills to clients; review and edit pre-bills; transmit final bills to clients.</div><div>
Coordinate and schedule meetings and other appointments via Outlook and set-up meetings/calls/videoconferences via Zoom, Teams and LoopUp as applicable.</div><div>
Back-up to other International Trade practice group legal administrative assistants/paralegals as needed.</div><div>
Other administrative/paralegal duties as assigned.</div></ul><div><b>
Education and Experience:</b></div><ul><div>
At least 2 years of work experience as a paralegal or legal secretary in a law firm or consulting firm specializing in international trade.</div><div>
Familiarity with the Department of Commerce&rsquo;s (DOC) ACCESS system, U.S. International Trade Commission&rsquo;s (ITC) EDIS system, and U.S. Court of International Trade (CIT) filings/e-filings procedures and guidelines.</div></ul><div><b>
Knowledge, Skills and Abilities:</b></div><ul><div>
Proficiency in MS Office 2010. Ability to use section macros, templates and quick fills within Microsoft Word 2010/Innova Litera. Able to create table of contents and table of authorities for briefs and other large filings.</div><div>
Kofax Power PDF proficiency. Able to create and combine PDF&rsquo;s, editing and adding text, OCR/searchable document, redaction, document comparison, bates numbering, digital signatures and removing metadata.</div><div>
General knowledge of firm accounting practices primarily related to time entries and billing.</div><div>
Flexibility to work overtime as needed.</div><div>
Ability to successfully work in a virtual environment.</div><div>
Commitment to superior client service &ndash; high level of responsiveness and teamwork.</div><div>
Ability to organize and prioritize numerous tasks and complete them under time constraints.</div><div>
Ability to work independently and take initiative in a team environment and to handle and prioritize overlapping and conflicting work assignments.</div><div>
Ability to prepare an accurate and highly detailed work product. Excellent editing and proofreading skills required.</div><div>
Ability to maintain confidentiality. Adapt to different work environments and project a professional demeanor at all times.</div><div>
Ability to perform all tasks with limited supervision and to exercise sound judgment.</div><div>
Ability to communicate effectively with attorneys, staff and clients is required.</div><div>
Strong written and verbal communication skills.</div></ul><div><br>
The salary range displayed is specifically for those potential hires who will work or reside in Washington D.C. if selected for the role. Any offered salary is determined based on internal equity, internal salary ranges, market data/ranges, applicant&rsquo;s skills and prior relevant experience, certain degrees, and certifications (e.g., JD/technology) for example. Washington D.C. Salary Range: Low: $55,000 - High: $60,000.</div><div>
Please be advised that all communications regarding open positions at our firm will exclusively originate from email addresses ending in @kelleydrye.com. We encourage you to exercise caution and verify the source of any communication claiming to represent our firm.</div><div>
Apply here</div></div>

International Trade Legal Administrative Assistant/Paralegal

Daughters of the American Revolution

<div>
 The DAR is seeking a highly organized professional to join the team as our new Administrative Assistant.
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 This position will provide comprehensive administrative support to our Genealogy department, which will include managing internal and external communications, application records, and office needs.
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 The successful candidate will have excellent organizational skills, be comfortable with learning and mastering computer programs, and have a solid customer service background. An interest in history and genealogy will be useful in this role.
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  Position Functions
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   Serves as the initial point of contact for the department by answering telephone calls, monitoring department email inboxes, and responding to all general inquiries, redirects as needed, and provides basic procedural guidance.
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   Manages the department's filing systems for membership applications. This will include filing, retrieving, and basic maintenance of systems.
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   Assists the Data Entry department by pulling needed applications and tracking records.
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   Monitors and processes returned applications, including preparing communication, managing returned checks, and updating status reports.
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   Processes incoming and outgoing correspondence and adds notes to the appropriate documentation when applicable.
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   Prepares purchase orders and orders office supplies to maintain steady levels.
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   Assists department leadership with reporting, budgets, and publications. Also provides support when preparing for large Society meetings and functions.
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  </li>
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  Job Requirements
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   A minimum of 2 years of administrative experience or office management experience in a high-volume setting with multiple priorities.
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   Experience in client or member services and high-level customer service required.
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   Two years of college and/or equivalent work experience are required.
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   Effective verbal skills; able to communicate clearly and concisely with all levels of the organization and external stakeholders.
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   Capable of writing effective business correspondence and strong editing skills.
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   Proficiency in Microsoft Office products, especially Access and Excel. Mail merge capability required.
  </li>
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   Familiarity with iMIS, OnBase preferred or the ability to learn proprietary software quickly.
  </li>
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   Excellent organizational skills with a focus on detail, accuracy, and recordkeeping.
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   Ability to work independently, handle confidential information with discretion, and adapt to shifting priorities and deadlines.
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   Courteous and professional interaction with members, staff, and the public.
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  </li>
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  The DAR Offers
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   Hiring annual salary range from $48,000 to $60,000, with the final determination based upon the candidate's overall experience
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   We offer both paid vacation and paid sick leave, up to 12 days each for 1st year of employment and observe 12 holidays.
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   Medical/Rx, dental, and vision benefits.
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   Employer-paid life insurance/AD&amp;D and Long-term disability insurance.
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   Flexible spending accounts (health and dependent care)
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   HSA with employer contribution if enrolled in the HDHP option.
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   403(b) retirement plan with a full-vested employer match.
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   Free tickets to Constitution Hall events.
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  </li>
 </ul>
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  As an Equal Opportunity Employer, we are committed to building and retaining a team that represents a variety of skills, experiences, and perspectives. All employment decisions are based on business needs, job requirements, performance, and qualifications without regard to race, religion or belief, national or ethnic origin, gender/sex (including pregnancy), age, physical, mental, or sensory disability, sexual orientation, gender identity and/or expression, marital or domestic partnership status, veteran and military status, family or parental status, or any other status protected under federal, state, or local law. The DAR will not tolerate discrimination or harassment based on any of these characteristics.
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   Job Posted by ApplicantPro
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Administrative Assistant - Genealogy Office

American University

<div><h2 class="jobSectionHeader"><b>Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community.</b></h2><h2 class="jobSectionHeader"><b>
</b></h2><h2 class="jobSectionHeader"><b>
This position is available only to enrolled American University students.</b></h2><p></p><p><b>
Most student positions at American University are eligible to use Federal Work Study (FWS) awards, with a few exceptions. FWS funds cannot be applied to janitorial, construction, partisan or sectarian positions. For information or questions regarding FWS funds, please contact American University's Office of Financial Aid.</b></p><p><br>
Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process.</p><div><div><div><div><div><div><div><p><b>
Department:
</b></p></div></div></div></div></div></div></div><p></p>School of Public Affairs<p></p><p><b>
Time Type:
</b></p>Part time<p></p><p><b>
FLSA Status:</b></p>
Non-Exempt<p></p><div><div><div><div><div><div><div><p><b>
Job Description:</b></p></div></div></div></div></div></div></div><p><b>
Summary:</b></p><p></p><p>
The Center for Data Science seeks a part-time Student Administrative Assistant to support day-to-day operations, grants administration, event planning, and communications. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic academic environment.</p><p></p><p><b>
Essential Functions:</b></p><ul><li><p>
Process student timesheets, maintain records, manage office space/resources, and support day-to-day administrative needs for staff and leadership.</p></li><li><p>
Coordinate logistics for events and programs, including speaker arrangements, travel bookings, expense reports, and student enrollment.</p></li><li><p>
Assist with grant application coordination, track expenditures, and research funding opportunities.</p></li><li><p>
Update the Center website, manage faculty profiles, and coordinate with partner institutions.</p></li><li><p>
Provide general support on additional projects and tasks as needed.</p></li></ul><p></p><p><b>
Position Type/Expected Hours of Work:</b></p><ul><li><p>
Part-time.</p></li><li><p>
8 - 10 hours per week.</p></li></ul><p></p><p><b>
Salary Range:</b></p><ul><li><p>
$18.40 per hour.</p></li></ul><p></p><p><b>
Required Education and Experience:</b></p><ul><li><p>
Current AU Student.</p></li></ul><p></p><p><b>
Other Details</b></p><ul><li><p><b>
This position is available only to enrolled American University students.</b></p></li><li><p>
Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</p></li><li><p>
American University is an E-Verify employer.</p></li><li><p>
Visit https://www.american.edu/hr/ for additional information about American University employment and benefits.</p></li></ul><p></p><p><b><br>
Current American University Employees</b></p><p>
American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.</p><p></p><p><b><br>
Contact Us</b></p><p>
For more information or assistance with the American University careers site, email theworkline@american.edu.</p><p></p><p><i><br>
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual&rsquo;s genetic information or any other bases under federal or local laws (collectively &quot;Protected Bases&quot;) in its programs and activities.</i></p></div>

CDC Administrative Assistant (Student)

Pioneer Counseling and Consulting

<p>,<b>About us</b></p><p>We are professional, innovative, and aim to offer a broad range of therapy and medication services for adults, families, and children. We seek kind and compassionate individuals who add to the integrity of our practice.</p><p>Our work environment includes:</p><ul><li>Professional and considerate working enviroment</li><li>Flexible hours</li><li>On-the-job training</li><li>Room for growth</li></ul><p>Must have excellent verbal and written communication skills and have patient care service experience.</p><p><b>Must have experience with electronic scheduling with electronic health records, Insurance and patient billing, health care setting and scheduling, and behavioral health. </b></p><p><b>Preferred Experience in medical insurance, EHR, and billing.</b></p><p>Have Flexible Available days: Monday - Friday.</p><ul><li>Must be a team player who is detailed, organized, and have the ability to multi-task. <b>Considerate </b>phone voice is required along with the ability to show <b>kindness </b>when communicating with patients, families, team members, and community members.</li><li>Must be organized and have ability assist Practice Administrator and Clinical Lead.</li><li>Support Practice Administrator in daily tasks, Marketing, and Patient Care.</li><li>Utilize the EHR, complete intakes, patient follow-ups, scheduling tasks, Insurance tasks, and all in-person office administration requests.</li><li>Must maintain confidentiality and HIPAA</li></ul><p>Visit our website at: https://www.pioneercounselingandconsulting.com/</p><p>Job Types: Part-time</p><p>Pay: $17.80 - $18.80 per hour</p><p>Healthcare setting:</p><ul><li>Private Practice: Behavioral and Mental Health Counseling and Medication Services</li></ul><p>Schedule:</p><ul><li>Monday through Friday</li><li>Mid-Day - Evening (3-7 pm)</li></ul><p>Education and Experience</p><ul><li>High school or equivalent (Required)</li><li>Medical assistant experience (Required)</li><li>Computer skills: 1 year (Required)</li><li>Customer service: 2 years (Required)</li><li>Google Docs</li><li>Google Calendar</li><li>EHR (electronic health records) (Required)</li></ul><p>Work Location:</p><p>400 Locust Avenue Washington PA 15301</p><p>Job Type: Part-time</p><p>Pay: $17.80 - $18.80 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Professional development assistance</li></ul><p>Work Location: In person</p>

Healthcare/Behavioral Health Administrative Assistant

Explore 344+ Administrative office assistant in Washington this April. Find roles across top companies and apply now to boost your career.

344 administrative office assistant jobs In Washington

Administrative Assistant

Administrative Assistant

Administrative Assistant

International Trade Legal Administrative Assistant/Paralegal

Administrative Assistant - Genealogy Office

CDC Administrative Assistant (Student)

Healthcare/Behavioral Health Administrative Assistant