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administrative office assistant

<div>
 
 
 Administrative Assistant
 
 
 
 
 Full-Time | Hybrid in DC
 
 
 
 
 
 
 Our nonprofit client in Washington, DC is seeking a proactive and detail‑oriented Administrative Assistant to support daily office operations on a temporary basis. The ideal candidate brings strong communication skills, a polished and friendly demeanor, and the ability to balance multiple priorities in a fast‑paced, mission‑driven environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Greet guests, answer phones, and direct inquiries to the appropriate staff members.
 </li>
 <li>
 Provide general administrative assistance to organizational leadership, including scheduling, drafting correspondence, preparing documents, and managing calendars.
 </li>
 <li>
 Support the drafting and distribution of internal communications and meeting materials.
 </li>
 <li>
 Help maintain office supplies, equipment, and inventory; submit facilities requests when needed.
 </li>
 <li>
 Support daily office operations and serve as a resource for staff on basic administrative processes.
 </li>
 <li>
 Assist with data tracking or basic reporting needs, as assigned.
 </li>
 <li>
 Assist with planning and execution of internal meetings, board activities, staff gatherings, and special events.
 </li>
 <li>
 Coordinate room reservations, meeting setup/breakdown, catering needs, and event logistics.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor Degree preferred
 </li>
 <li>
 Internship or other administrative experience, preferably in a nonprofit or mission‑driven environment.
 </li>
 <li>
 Strong customer‑service orientation with exceptional verbal and written communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite; experience with scheduling tools, SharePoint, or CRM systems is a plus.
 </li>
 <li>
 Highly organized with strong attention to detail.
 </li>
 <li>
 Ability to multitask and manage competing priorities with professionalism and poise.
 </li>
 <li>
 Collaborative team player with a proactive, solutions‑focused mindset.
 </li>
 </ul>
 
 
 
 
 Apply to learn more today about this Administrative Assistant opportunity!
 
 
 
 
 
 Equal Opportunity Employer/Veterans/Disabled
 
 
 To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
 
 https://www.lhh.com/us/en/candidate-privacy
 
 
 
 The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
 
 
 &bull; The California Fair Chance Act
 
 
 &bull; Los Angeles City Fair Chance Ordinance
 
 
 &bull; Los Angeles County Fair Chance Ordinance for Employers
 
 
 &bull; San Francisco Fair Chance Ordinance
 
 
 Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
 
</div>

Administrative Assistant

Chenega Corporation

<div>Req ID: 39961
Summary
Administrative Assistant
Joint Base Anacostia Bolling (JBAB) Washington, DC
Are you ready to enhance your skills and build your career in a rapidly evolving business climate? Are you looking for a career where professional development is embedded in your employers core culture? If so, Chenega Military, Intelligence &amp; Operations Support (MIOS) could be the place for you! Join our team of professionals who support large-scale government operations by leveraging cutting-edge technology and take your career to the next level!
At Cyberstar, we aim to analyze and boost human and business performance through the implementation of business process redesign and information technology (IT) modernization to include data analytics and cloud computing.
We offer an alternate solution to improving the quality and effectiveness of business operations. In an ever-changing economy, Cyberstar helps companies better read and understand their market data through the synchronization of process innovation, human dynamics, analysis, and the integration of data technology capabilities, to ensure functional optimization in their business.
The Administrative Assistant will support senior officers and executives (O-6 and above, GS-15 and above) for Air Force Special Access Programs.
Responsibilities
<ul><li>Prepare and maintain, while keeping current and accurate, the leadership calendars and schedules.</li>
<li>Plan and book travel.</li>
<li>Prepare, verify, and process travel vouchers upon travel return.</li>
<li>Coordinate appointments, correspondence, and communications with other senior executive administrative assistants.</li>
<li>Manage, generate, and coordinate executive correspondence and documentation.</li>
<li>Provide administrative services in support of the daily program office operations within the AFRCO.</li>
<li>Provide support for the Technical Director, Chief of Staff, Deputy Director, and Director of the AFRCO.</li>
<li>Order and manage office supplies, including paper and printer ink, through the AFRCO supply ordering process.</li>
<li>Other duties as assigned.</li>
</ul>Qualifications
<ul><li>Associate's Degree required</li>
<li>10+ years of relevant DoD work experience with 4+ years of experience in an SAP and/or SCI environment within the last 5+ years is preferred</li>
<li>TS/SCI clearance level required</li>
<li>Must be a US Citizen</li>
</ul>Preferred Qualifications:
<ul><li>Experience booking travel and processing vouchers with the Defense Travel System (DTS) is highly desired</li>
</ul>Knowledge, Skills, and Abilities:
<ul><li>Must have DoD acquisition program experience supporting the front office of a major product development program</li>
<li>Must have experience organizing meetings and have experience using tools to identify, track, and manage on-program suspense and action items</li>
<li>Must have expert-level use of the Microsoft Office Suite (Word, Excel, and PowerPoint), Adobe Acrobat applications, and Edge, Explorer, Firefox, and Chrome web browsers</li>
</ul>How youll grow
At Chenega MIOS, our professional development plan focuses on helping our team members at every level of their careers to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe theres always room to learn.
We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their careers.
Benefits
At Chenega MIOS, we know that great people make a great organization. We value our team members and offer them a broad range of benefits.
Learn more about what working at Chenega MIOS can mean for you.
Chenega MIOSs culture
Our positive and supportive culture encourages our team members to do their best work every day. We celebrate individuals by recognizing their uniqueness and offering them the flexibility to make daily choices that can help them be healthy, centered, confident, and aware. We offer well-being programs and continuously look for new ways to maintain a culture where we excel and lead healthy, happy lives.
Corporate citizenship
Chenega MIOS is led by a purpose to make an impact that matters. This purpose defines who we are and extends to relationships with our clients, our team members, and our communities. We believe that business has the power to inspire and transform. We focus on education, giving, skill-based volunteerism, and leadership to help drive positive social impact in our communities.
Learn more about Chenegas impact on the world.
Chenega MIOS News- https://chenegamios.com/news/
Tips from your Talent Acquisition Team
We want job seekers exploring opportunities at Chenega MIOS to feel prepared and confident. To help you with your research, we suggest you review the following links:
Chenega MIOS web site - www.chenegamios.com
Glassdoor - https://www.glassdoor.com/Overview/Working-at-Chenega-MIOS-EI\_IE369514.11,23.htm
LinkedIn - https://www.linkedin.com/company/1472684/
Facebook - https://www.facebook.com/chenegamios/
\#Cyberstar, LLC
Estimated Salary/Wage
Up to USD $135,000.00/Yr.
Chenega Corporation and family of companies is an EOE.
Equal Opportunity Employer/Veterans/Disabled
Native preference under PL 93-638.
We participate in the E-Verify Employment Verification Program</div>

Biotechnology Innovation Organization

<div>
 
 BIO is the premier biotechnology advocacy organization representing biotech companies, industry leaders, and state biotech associations in the United States and more than 35 countries around the globe. BIO members range from biotech start-ups to some of the world&rsquo;s largest biopharmaceutical companies &ndash; all united by the same goal: to develop medical and scientific breakthroughs that prevent and fight disease, restore health, and improve patients&rsquo; lives. BIO also organizes the BIO International, Convention and a series of annual conferences that drive partnerships, investment, and progress within the sector.
 
 
 
 
 
 The Administrative Assistant provides high-level administrative and operational support to designated executives by managing complex calendars, coordinating meetings and events, arranging travel, processing expenses, and handling information requests with accuracy and discretion. This role serves as a key liaison across internal departments and external partners, ensuring smooth day‑to‑day operations and effective communication. The ideal candidate is responsive, thoughtful, self‑directed, proactive, and positive, with an ability to anticipate needs, manage multiple priorities, and represent the team with professionalism and efficiency.
 
 
 
 
 
 
 Primary Responsibilities
 
 
 <ul>
 <li>
 Provide administrative support for select executives including the EVP, Chief of Global Health and Senior Vice President, Science &amp; Regulatory Affairs and their teams.
 </li>
 <li>
 Manage calendars and coordinate meetings, special events, and appointments.
 </li>
 <li>
 Manage travel arrangements and schedules for the executive, including arranging meetings, booking accommodations, and submitting expense reports.
 </li>
 <li>
 Manage and process expense reports and invoices within Concur.
 </li>
 <li>
 Respond to telephone calls, transmit messages, and ensure appropriate follow-up measures are taken.
 </li>
 <li>
 Collaborate with other assistants as needed.
 </li>
 <li>
 Serve as the primary liaison between the executive&rsquo;s office and BIO departments for scheduling matters.
 </li>
 <li>
 Serve as a primary liaison with external organizations and coordinate requests with the Executives.
 </li>
 <li>
 Prepare for department meetings, i.e., reserve the conference room, set-up and clean-up as needed.
 </li>
 <li>
 Attend meetings as requested and prepare meeting minutes.
 </li>
 <li>
 Manage ad hoc projects to support the broader teams as assigned.
 </li>
 <li>
 Provide administrative support for Board Level committees aligned with supported executives
 </li>
 </ul>
 
 
 
 
 
 Education and Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 3-5 years of administrative experience supporting multiple Senior Executives
 </li>
 <li>
 The candidate should also have experience communicating with external senior leaders and their administrative assistants in a professional manner.
 </li>
 </ul>
 
 
 
 
 
 Knowledge, Skills, and Abilities (KSA&rsquo;s)
 
 
 <ul>
 <li>
 Proficient in Microsoft Office suite, including Outlook, Word, Excel, PowerPoint, and Access.
 </li>
 <li>
 Excellent customer service and written and oral communication skills.
 </li>
 <li>
 Strong organizational skills with the ability to manage deadlines, prioritize workload, and quickly adapt to changing needs.
 </li>
 <li>
 Strong attention to detail is essential, particularly as it relates to formatting and editing presentations and producing professional, concise executive agendas and itineraries.
 </li>
 <li>
 Willingness to take on ad hoc projects and proactively identify opportunities to support the broader teams.
 </li>
 <li>
 Ability to maintain the highest level of confidentiality and handle sensitive materials.
 </li>
 <li>
 Ability to interface well with all departments and represent executives in a highly professional manner.
 </li>
 <li>
 Ability to keep executives informed as necessary, while also conserving time.
 </li>
 <li>
 Ability to consistently strive to improve communication and improve or simplify processes.
 </li>
 <li>
 Ability to exercise self-direction, good judgment, and diligence in identifying resources, mapping out and executing action plans, gathering and organizing data, and communicating with stakeholders.
 </li>
 <li>
 Ability to handle ambiguity and problem solve a plus.
 </li>
 <li>
 Knowledge of general office procedures and equipment required.
 </li>
 </ul>
 
 
 
 
 
 Physical Requirements
 
 
 <ul>
 <li>
 Sitting/Standing: Remaining in a stationary position for extended periods (sitting at a desk, standing at a counter).
 </li>
 <li>
 Reaching: Reaching for items on shelves or in cabinets.
 </li>
 <li>
 Lifting/Carrying: Moving boxes, files, or other office equipment up to 15 pounds.
 </li>
 <li>
 Using Hands/Fingers: Operating a computer, keyboard, mouse, and other office equipment.
 </li>
 <li>
 Vision: Close vision for computer work and detailed tasks.
 </li>
 <li>
 Fine Motor Skills: Using a mouse, keyboard, and other small office tools.
 </li>
 </ul>
 
 
 
 
 
 Travel Requirements
 
 
 <ul>
 <li>
 Ability to travel locally or regionally &lt;5% as job duties require.
 </li>
 </ul>
 
 
 
 
 
 Work Environment
 
 
 <ul>
 <li>
 Hybrid In Office Tuesday -Thursday
 </li>
 </ul>
 
 
 
 
 This job description is not intended to be all-inclusive, and responsibilities can be expected to evolve over time to meet changing business needs. The employee may be required to perform other related duties to meet these needs. While BIO&rsquo;s intent is always to be clear and transparent about the expectations of this role, this job description may be reviewed and updated accordingly with or without notice. BIO is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic under federal, state, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
</div>

CVS Health

<div>We&rsquo;re building a world of health around every individual &mdash; shaping a more connected, convenient and compassionate health experience. At CVS Health&reg;, you&rsquo;ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger &ndash; helping to simplify health care one person, one family and one community at a time.
Requisition Job Description
This is an exciting opportunity to provide administrative support to high-level senior leaders.
The Administrative Assistant (AA) will directly support three members of the Meritain Health sales leadership team. Meritain Health is a subsidiary of Aetna, a large-scale national payor and the healthcare business unit within CVS Health, one of the largest health service companies in the United States.
Responsibilities:<ul><li>
Proactively manage/coordinate daily schedule/calendar, contacts, travel arrangements, and meetings (internal and external).</li><li>
Coordinate on-boarding and off-boarding of employees and consultants, including hardware installation request/repair, space planning, etc.</li><li>
Arrange and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly; demonstrate flexibility, serve as first-line of defense with the high volume of communications of phone and email.</li><li>
Arrange travel and all accommodations, including comprehensive and detailed itineraries.</li><li>
Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner.</li><li>
Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust, and support with senior management staff.</li><li>
Responsible for excellence in complex meeting/event preparation (room scheduling, telepresence events, etc.), including preparing presentations/agendas/materials, documenting notes, coordinating follow-up items to completion, and arranging for food/drink.</li><li>
Manage general administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, etc.</li><li>
Edit presentations, agendas, spreadsheets, and communications.</li><li>
Prioritize and track deliverables, manage project timelines, deadlines and requests.</li><li>
Participate in meetings, take notes and disseminate information to relevant stakeholders, including weekly email updates. Responsible for drafting and editing correspondence.</li><li>
Participate in special projects as designated and assist other department members as necessary.</li><li>
Works appropriately with confidential information; always acts with discretion.</li></ul>
Required Qualifications:<ul><li>
3-5 years of administrative experience supporting senior leadership.</li><li>
Experience with Microsoft Office tools such as Word, Excel, Outlook and PowerPoint.</li><li>
Demonstrated experience coordinating executive phone coverage, calendars, and detailed work and travel itineraries.</li></ul>
Preferred Qualifications:<ul><li>
Ability to successfully toggle multiple projects and tasks, organizing and managing time appropriately.</li><li>
Excellent interpersonal skills, with the ability to represent the organization professionally in both telephone and face-to-face interactions.</li><li>
Ability to work with and maintain confidential information.</li><li>
Demonstrated experience taking thorough notes and translating discussions into actionable next steps.</li><li>
Strong judgment in understanding priorities and modifying meeting schedules and content as needed.</li><li>
Proven ability to work autonomously while also collaborating effectively with others.</li></ul>
Education:<ul><li>
Bachelor's degree or equivalent work experience (4+ years of relevant experience + high school diploma or GED).</li></ul>
Anticipated Weekly Hours
40
Time Type
Full time
Pay Range
The typical pay range for this role is:
$21.10 - $49.08
This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above. 
Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.
Great benefits for great people
We take pride in our comprehensive and competitive mix of pay and benefits &ndash; investing in the physical, emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. In addition to our competitive wages, our great benefits include:<ul><li>
Affordable medical plan options, a 401(k) plan (including matching company contributions), and an employee stock purchase plan.</li><li>
No-cost programs for all colleagues including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching.</li><li>
Benefit solutions that address the different needs and preferences of our colleagues including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility.</li></ul>
For more information, visit https://jobs.cvshealth.com/us/en/benefits
We anticipate the application window for this opening will close on: 04/09/2026
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.</div>

Administrative Assistant (Meritain Health)

cann construction

Overview We are seeking a highly organized Office Manager &amp; Personal Assistant to support the daily operations of a growing construction and design company. This role ensures the office runs smoothly while also assisting the founder with administrative and scheduling support.This position is ideal for a recent graduate or early-career professional who is detail-oriented, proactive, and enjoys keeping systems and operations organized.This is a hybrid role (in-person and remote) requiring approximately 20 hours per week.Office Operations, Administration &amp; Compliance<ul><li>Maintain organized digital and physical filing systemsil</li><li>Maintain vendor and subcontractor documentation including W9s and Certificates of Insurance (COIs)</li><li>Assist with preparing and organizing subcontractor agreements</li><li>Coordinate insurance audits and maintain required records</li><li>Manage vendor accounts, company bills and bank runs and using approved payment methods</li><li>Mange all package and mail</li><li>Communicate with legal counsel and other professional service providers as needed</li><li>Order office supplies, equipment, office snacks, and kitchen items</li><li>Coordinate printing of construction plans and arrange pick-up or delivery</li><li>Prepare and order marketing materials including folders, banners, and business cards</li></ul>Personal Assistant Responsibilities<ul><li>Assist the founder with scheduling, calendar coordination, and appointments</li><li>Manage reservations, bookings, and basic travel coordination</li><li>Assist with personal errands and occasional household-related tasks</li><li>Help prioritize communications and administrative follow-ups</li></ul>Team &amp; Culture Support<ul><li>Coordinate company uniforms including hats and branded shirts</li><li>Organize and coordinate employee birthdays, holiday celebrations, and partner events</li><li>Assist with purchasing gifts for team celebrations and milestones</li></ul>Requirements<ul><li>Proven experience in office management, administrative support, or personal assistant roles</li><li>Strong organizational skills with the ability to prioritize tasks effectively</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools</li><li>Ability to handle multiple responsibilities simultaneously in a fast-paced environment</li><li>Previous experience with event planning, project coordination, or front desk operations is highly desirable</li><li>Must have access to a car</li><li>Bonus for speaking Spanish</li></ul>Join us to be an essential part of a vibrant team that values efficiency, professionalism, and proactive support. This role offers the chance to develop your skills while making a meaningful impact on our daily operations. We are committed to fostering a positive work environment where your contributions truly matter!Pay: $25.00 - $35.00 per hourExpected hours: 20.0 &ndash; 25.0 per weekApplication Question(s):<ul><li>Do you have experience working in Google Suite &amp; Excel</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Location:<ul><li>Washington, DC 20009 (Preferred)</li></ul>Work Location: Hybrid remote in Washington, DC 20009

Part-Time Office Manager & Personal Assistant

Smithsonian Institution

<div>
 
 
 Application Deadline:
 
 1 May 2026
 
 
 
 Department:
 
 National Museum of Asian Art
 
 
 
 Location:
 
 Washington, DC
 
 
 
 Compensation:
 
 $57,736 - $61,586 / year
 
 
 
 
 Description
 
 
 
 
 OPEN DATE: April 2, 2026
 
 
 
 CLOSING DATE: May 1, 2026
 
 
 
 POSITION TYPE: Trust Fund
 
 
 
 APPOINTMENT TYPE: Trust Indefinite
 
 PROMOTION POTENTIAL: IS-0341-09
 
 SCHEDULE: Full Time
 
 
 
 DUTY LOCATION: Washington, DC
 
 
 
 
 
 Position sensitivity and risk:
 
 
 Non-Sensitive/Low Risk
 
 
 
 Open to all qualified applicants
 
 
 
 
 What are Trust Fund Positions?
 
 
 Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental &amp; Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health &amp; Dependent Care).
 
 
 
 Conditions of Employment
 
 <ul>
 <li>
 Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.
 </li>
 <li>
 Complete a Probationary Period.
 </li>
 <li>
 Maintain a Bank Account for Direct Deposit/Electronic Transfer.
 </li>
 <li>
 The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
 </li>
 <li>
 Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.
 
 
 </li>
 </ul>
 
 OVERVIEW
 
 
 
 The Smithsonian&rsquo;s National Museum of Asian Art (NMAA) is committed to preserving, exhibiting, researching, and interpreting art in ways that deepen the public and scholarly understandings of Asia and the world. NMAA opened in 1923 as America&rsquo;s first national art museum and the first Asian art museum in the United States. The museum now stewards one of the world&rsquo;s most important collections of Asian art, with works dating from antiquity to the present, from China, Japan, Korea, South Asia, Southeast Asia, the pre-Islamic Near East, and the Islamic world (inclusive of Central Asia, the Middle East, and North Africa). The museum also stewards an important collection of late nineteenth- and early twentieth-century American art.
 
 
 Today, NMAA is emerging as a leading national and global resource for understanding the arts, cultures, and societies of Asia, especially at their intersection with the United States. Guided by the belief that the future of art museums lies in collaboration, increased access, and transparency, NMAA is fostering new ways to engage with its audiences while maintaining its commitment to excellence.
 
 
 NMAA celebrated its centennial in 2023 and is determined to make the museum&rsquo;s second century as accomplished as its first. The museum is building on its core strengths&mdash;the quality and depth of our collections, scholarship, and conservation&mdash;while embracing experimentation and new approaches to its work. The museum is transforming digitally, physically, and programmatically to draw in new audiences to celebrate, learn, and connect with Asian and American art and cultures, past and present.
 
 
 Located on the National Mall in Washington, DC, the museum is free and open 364 days a year. The Smithsonian, which is the world&rsquo;s largest museum complex, welcomes twenty to thirty million visitors yearly. For more information about the National Museum of Asian Art, please visit asia.si.edu.
 
 
 
 The Opportunity
 
 
 The Curatorial assistant (CA) plays a pivotal role in ensuring the museum&rsquo;s operational excellence by providing management, strategic direction, and research for the curatorial department and the museum&rsquo;s overall practices. Under the supervision of the Associate Director for Curatorial Affairs, the CA will work with 3 curators on budgeting, arranging visits for scholars, fellows, and interns, research and project management, and selected scheduling. They are key members of the curatorial department, helping to organize and run departmental meetings, events, and to track departmental expenses. This role works closely with colleagues in finance and throughout the museum as well as with a range of contacts beyond the institution and internationally.
 
 
 
 DUTIES AND RESPONSIBILITIES
 
 
 
 &bull; Collaborate on and coordinate projects (such as collections, exhibitions, digital and print publications, research projects, and public programs). Duties include scheduling meetings, taking notes and disseminating them, and tracking milestones
 
 &bull; Assist outside visitors, researchers, fellows, interns and contractors to research the collections at the National Museum of Asian Art
 
 &bull; Monitor and respond to public inquiries
 
 &bull; Provide logistical support for curatorial projects, both in person and digital programs
 
 &bull; Assist with the development of annual budgets and maintain financial records in accordance with Smithsonian policy
 
 &bull; Conduct research and writing related to selected curatorial projects.
 
 &bull; Assist in securing image rights
 
 &bull; Review and reconcile financial reports as necessary. Coordinate with members of the Finance Team to troubleshoot and resolve financial discrepancies. Prepare purchase orders and draft contracts and invitations
 
 &bull; Assist with data entry into the Museum System (TMS)
 
 &bull; Assist with curators&rsquo; travel logistics
 
 &bull; Represents the Curatorial department on museum committees
 
 &bull; Help onboard new curators, interns, and fellows
 
 &bull; Serve as liaison between the curatorial department, other departments, and outside entities
 
 &bull; Prepare purchase orders and draft contracts
 
 &bull; Serve as timekeeper to ensure that timesheet entries are accurate, complete, and submitted on time
 
 
 
 QUALIFICATION REQUIREMENTS
 
 
 
 To qualify for the GS-07 level, you must meet one of the following:
 
 
 Education: To qualify for this position, applicants must possess a completed bachelor&rsquo;s degree (B.A.) in a related area of study from an accredited four-year college or university and/or one or more years of specialized experience; or an equivalent combination of education and specialized experience.
 
 
 Specialized Experience: One (1) year of specialized experience equivalent to at least the GS-05 level in the Federal service that demonstrates the knowledge, skills, and abilities to perform the duties of the position.
 
 
 &bull; Knowledge of art history or related fields is desirable
 
 &bull; Ability to work well with others and manage and execute with skill, efficiency, and accuracy
 
 &bull; Ability to communicate effectively in oral and written form
 
 &bull; Ability to multi-task
 
 &bull; Ability to project manage
 
 &bull; Proficiency with Microsoft Office products (Word, Excel, PowerPoint, Outlook, Teams)
 
 &bull; Knowledge of basic financial principles
 
 &bull; Fluency in spoken and written Japanese
 
 
 Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.
 
 
 Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.
 
 
 Join us in "Inspiring Generations through Knowledge and Discovery."
 
 
 Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.
 
 
 What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.
 
 
 Relocation expenses are not paid.
 
 
 The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact nmaa-hr@si.edu
 
 Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian&rsquo;s Accommodation Procedures (https://www.si.edu/OEO/IndividualswithDisabilities).
 
 
 The Smithsonian Institution is an
 
 Equal Opportunity Employer
 
 . To review The Smithsonian's EEO program information, please click the following: https://www.si.edu/oeo
</div>

Administrative Assistant, IS-0341-07

Miles & Stockbridge P.C.

Miles &amp; Stockbridge has positioned itself as an AmLaw 200 firm that is global in scope and in reach. Miles &amp; Stockbridge maintains a reputation for a dynamic and approachable work environment that allows talented lawyers and staff from diverse backgrounds to thrive and grow. As part of our ongoing commitment to affect positive change, Miles &amp; Stockbridge focuses on partnerships that benefit the community, reflect the causes our colleagues support, and allow us to collaborate with clients and neighbors to deepen relationships.We are seeking a Legal Practice Assistant (LPA) in our Washington, DC office to provide administrative support to our Transactional Finance Practice Group. This position will provide high level support to our attorneys and clients. It&rsquo;s an excellent opportunity for someone who is a Legal Practice Assistant who enjoys providing executive assistant level support to help manage and organize the administrative work for attorneys.Legal Practice Assistant Responsibilities:<ul><li>Manage attorney workloads and prioritize work to meet all deadlines.</li><li>Manage calendar for attorney&rsquo;s busy schedule, coordinating meetings with multiple clients or colleagues.</li><li>Preparing correspondence and formatting legal documents including headers/footers, table of contents, table of authorities, red-lining documents.</li><li>Proficient in Microsoft Outlook for calendaring and meeting coordination.</li><li>Perform administrative tasks including opening new matters including initiating conflicts checks, entering attorney time, submitting invoices for payment, and working with our Finance Department to process client billing.</li><li>Handle administrative tasks including preparing paper files for deliveries, filing paper correspondence in files, photocopying, scanning, and preparing mail and packages.</li><li>Compile then send transcripts and closing binders to clients after deals have closed.</li><li>Answer telephones and greet attorney guests.</li><li>Operate office equipment including computer and photocopier.</li></ul>Legal Practice Assistant Qualifications:<ul><li>Minimum 1 year experience in real estate &amp; transactional finance experience preferred.</li><li>Experience working with Fannie Mae and Freddie Mac ideal.</li><li>Experience opening client matters.</li><li>Advanced knowledge of MS Office including Word, Excel, PowerPoint, and Outlook.</li><li>Working knowledge of Zoom</li><li>Experience using NetDocs and Simply Agree a plus.</li><li>Strong proofreading skills and attention to detail.</li><li>Ability to communicate clearly both verbally and in writing with clients and colleagues.</li><li>Ability to work independently as well as part of a team, working collaboratively with others.</li><li>Able to prioritize and execute tasks in a high-pressure environment.</li></ul>Miles &amp; Stockbridge offers a competitive compensation and benefits package including PTO, medical, dental, vision, life insurance, 401K, Firm sponsored Memberships (i.e. Peloton, Norton LifeLock), and more.The salary for this position is $79,300. The salary provided is in compliance with state, city, or local employment laws and applies to this location only. Actual pay for this position will be determined based on multiple factors including, but not limited to, knowledge, skills, abilities, experience, current market data, and business needs.Miles &amp; Stockbridge is not currently accepting resumes or assistance from search firms for this position.Physical Demands: While performing the duties of this position, the employee is regularly required to remain in a stationary position or sit for prolonged periods and repeat motions that may include the wrists, hands and/or fingers. The employee is occasionally required to stand and stoop, kneel, or crouch. The employee is frequently required to perform light work that includes lifting and moving objects up to 10 pounds.Disclaimer and Acknowledgement:This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements will exclude individuals who may pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Nothing in this job description restricts management&rsquo;s right to assign or reassign duties in this job description at any time for any reason.Miles &amp; Stockbridge is an Equal Opportunity Employer and committed to cultivating an inclusive environment that embraces and promotes diversity, equity, and inclusion as core values of our firm.Pay: $79,300.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li><li>Wellness program</li></ul>Work Location: In person

Legal Practice Assistant

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