administrative office assistant

Anduril

<div><div>Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century's most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril's family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.</div><h3 class="jobSectionHeader">
ABOUT THE JOB</h3>

We are seeking an organized, proactive, and detail-oriented Administrative Assistant to join our team. In this role, you will serve as the operational backbone of our daily functions, managing core logistical elements and providing critical support to our broader Admin Team.

This is a tactical role focused on defined goals where you will use your foundational skills to complete daily tasks. You will own a set of tasks within predefined processes, working under the guidance of the Admin/EA team and requiring instructions primarily on new assignments. We are looking for someone who takes high accountability for their work, is eager to learn administrative best practices, and is excited to collaborate with and learn from our team.

This role offers the opportunity to work alongside experienced Executive Assistants who are invested in your professional growth, ability to transition from tactical task execution to strategic administrative partnership, and the potential to grow into higher-scoped administrative and executive support roles as you demonstrate mastery of core competencies.
<h4 class="jobSectionHeader">
WHAT YOU'LL DO</h4>

Support to Executive Assistant Team
<ul>
<li>Partner closely with the team to assist with administrative overflow, meeting preparation, and logistics.</li>
<li>Take direction from the team on complex calendar management and scheduling priorities.</li>
<li>Act as a reliable resource for the team helping to execute day-to-day tactical tasks so the broader administrative team runs smoothly.</li>
<li>Learn best practices directly from the team and managers to grow your administrative skillset.</li>
</ul>
Calendar &amp; Meeting Management
<ul><li>Support calendar management based on direction from the EA team and other stakeholders.</li>
<li>Back up support for the broader Executive Assistant team.</li>
<li>Bring order to scheduling chaos by ensuring minimal to zero overlaps in meetings.</li>
<li>Ensure virtual meeting links are always functioning and physical meeting rooms are reserved and available.</li>
<li>Ensure the correct attendees are invited to and confirmed for scheduled meetings.</li>
</ul>
Operations, Logistics &amp; Visitor Experience
<ul>
<li>Provide the operational backbone for the team by managing core logistical elements.</li>
<li>Coordinate travel arrangements and handle timely expense reconciliation.</li>
<li>Create a smooth and welcoming experience for visitors to our offices.</li>
<li>Manage foundational office aspects, including visitor registration and passing security clearances.</li>
<li>Follow established procedures for semi-routine tasks, with the ability to occasionally deviate from accepted practice when the situation requires.</li>
</ul>
Communication &amp; Team Dynamics
<ul>
<li>Deliver clear, concise, and professional verbal and written communication across all channels (e.g, slack, emails, meeting agendas, calendar invites).</li>
<li>Handle sensitive and confidential information with the utmost discretion.</li>
<li>Support team morale and actively contribute to building positive team dynamics.</li>
<li>Collaborate internally with EA's and other administrative professionals to build strong working relationships.</li>
</ul><h4 class="jobSectionHeader">REQUIRED QUALIFICATIONS</h4>
<ul><li>1&ndash;2 years of demonstrated experience in an administrative support, coordinator, or office assistant role.</li>
<li>Must be a U.S. Person due to required access to U.S. export controlled information or facilities.</li>
</ul><div>
The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including: 

<h3 class="jobSectionHeader">
Benefits</h3>

At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you're supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits. 

<div>
<h3 class="jobSectionHeader">Protecting Yourself from Recruitment Scams</h3>

Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information.
</div>
<div>To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind:
<ul>
<li>No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
</li>
<li>Please always verify communications:
<ul><li>Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address.</li>
<li>Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com.</li>
</ul>
</li><li>Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links.
</li>
<li>What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.</li> 
</ul>
</div><h3 class="jobSectionHeader">Data Privacy</h3>

To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/. 


By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.</div></div>

Administrative Assistant

STI-TEC

<div>
 Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities&rsquo; most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust.
 
 Position Overview
 
 Provide support to The United States Coast Guard (USCG), CG-AIR&rsquo;s (to include the Aviation Logistics Center (ALC), Aviation Projects Acquisition Center (APAC), and Office of Aeronautical Engineering (CG-AIR-E))
 
 
 
 Essential Job Function
 
 
 
 
 Provide receptionist support and accomplish the clerical and administrative functions to include:
 
 
 
 
 <ul>
 <li>
 Assist with scheduling meetings and TEAMS calls and providing support for related activities.
 </li>
 <li>
 Establishing and maintaining office files (both paper and electronic) and divisional and management calendars in accordance with (IAW) USCG and local command procedures.
 </li>
 <li>
 Acting as the Point of Contact (POC) for visitors and responding to non-technical inquiries, while directing technical calls to the appropriate individual.
 </li>
 <li>
 Arranging and attending division staff meetings, as needed, taking meeting minutes, and following up as needed to ensure action items are completed as scheduled.
 </li>
 <li>
 Participating in the Events Team to assist with ceremonies or visits at ALC, working with Protocol Specialist or the Command Secretary.
 </li>
 <li>
 Maintaining, updating and submitting support requests.
 
 
 </li>
 </ul>
 
 Other duties as assigned refers to additional tasks that are directly related to the scope of work outlined in the SOW.
 
 
 
 
 <ul>
 <li>
 Examples include preparing reports, attending meetings, managing correspondence, or supporting related projects within the assigned division.
 </li>
 <li>
 All additional duties must be assigned by the designated AOR, COR, or KO, and must fall within the scope of the contract.
 
 
 </li>
 </ul>
 
 Maintain Personnel Information to include:
 
 
 
 
 <ul>
 <li>
 Managing employee records, accident reports, performance appraisals, job descriptions, and other personnel-related documents.
 </li>
 <li>
 Providing basic information on personnel matters such as training, leave, benefits, and other job-related procedures.
 </li>
 <li>
 Preparing and maintaining a log of all travel and training requests for division-funded activities. Assisting with creating travel authorizations, reviewing travel claims upon receipt, and notifying employees of any required changes or corrections.
 </li>
 <li>
 Developing Hiring Panel Packages.
 </li>
 <li>
 Updating and maintaining command Divisional Rosters (Organizational Charts) by ensuring personnel information is kept current and removing personnel who leave the command.
 </li>
 <li>
 Managing CG-AIR Distribution lists within USCG One (CGOne).
 </li>
 <li>
 Ensuring that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
 </li>
 <li>
 Adding new employees to the current Employee Notification System upon check-in.
 </li>
 <li>
 Maintaining Regroup rosters for assigned AOR.
 </li>
 <li>
 Develop and maintain databases to include:
 </li>
 <li>
 Designing and managing electronic document workflow.
 </li>
 <li>
 Assisting and working with the SharePoint Developer/Administrator to transition and manage division correspondence and workflows in Microsoft SharePoint.
 </li>
 <li>
 Developing and maintaining rudimentary databases that automate manual organizational functions (i.e., document archives, phone lists, personnel assignments, spreadsheets, document and correspondence routing, and USCG Portal websites).
 </li>
 <li>
 Developing methods to automate recurring reports.
 </li>
 <li>
 Modifying existing automated systems to update functionality or correct problems.
 </li>
 <li>
 Preparing templates for division newsletters, brochures, reports, and briefings utilizing Microsoft Publisher.
 </li>
 <li>
 Preparing and distributing various reports and distilling disparate report elements into a well-organized and easily understood presentation of graphical and narrative elements.
 </li>
 <li>
 Publishing and maintaining reports and division material to the USCG Portal website.
 </li>
 <li>
 Improving organization and retrieval of office correspondence, printing labels, and batched letter production.
 </li>
 <li>
 Developing sequencing for spreadsheets and databases to automatically update, revise, calculate, and retrieve information for organizational reports.
 </li>
 <li>
 Providing administrative support and producing USCG correspondence, documents, spreadsheets, and graphics as requested for division support.
 </li>
 <li>
 Managing physical document archives.
 </li>
 <li>
 Ensuring structured tracking via the ALC eRouter.
 </li>
 <li>
 Ensuring that all correspondence is fully processed and filed per the division&rsquo;s leadership, as well as transferring of archives to federal document repository IAW the USCG Records Management Program
 
 
 </li>
 </ul>
 
 Clerical Functions to include:
 
 
 
 
 <ul>
 <li>
 Supporting office productivity by stocking and submitting purchase requests for office supplies in applicable application/system and maintaining office equipment.
 </li>
 <li>
 Assisting with acquiring and disposal of government furnished supplies and equipment within current USCG policies.
 </li>
 <li>
 Establishing orders, receiving, recording, and distributing technical publications.
 </li>
 <li>
 Performing scheduled and routine technical publication audits IAW applicable USCG policies.
 </li>
 <li>
 Maintaining division Internet/Intranet presence by uploading files to the division web site and ensuring that all materials displayed on the web are current and up to date.
 </li>
 <li>
 Responsible for the timely submission of heat tickets/work requests for divisional issues.
 </li>
 <li>
 Assisting with monitoring divisional budgets, to include building Procurement Request (PR) with information provided by government personnel.
 </li>
 <li>
 Responsible for the upkeep, organization, and cleanliness of the administrative office area, supply cabinets, copy area, and conference rooms.
 </li>
 <li>
 Drafting letters, memoranda, and responding to non-technical inquiries.
 </li>
 <li>
 Reviewing divisional correspondence for grammatical accuracy, punctuation, format, etc., and ensuring suspense dates are met.
 </li>
 <li>
 Establishing, maintaining controls, and following up to ensure timely accomplishment, distribution, submission, and review of correspondence, reports, and other documents.
 </li>
 <li>
 Providing control of division directives ensuring the correct routing, currency and clerical accuracy of the documents.
 </li>
 <li>
 Reviewing outgoing mail for enclosures, dates, signatures IAW the USCG Correspondence Manual COMDTINST M5216.4 and USCG ALCINST 5216.1.
 
 
 </li>
 </ul>
 
 Serve as timekeeper for Government employees in GovTA, to include:
 
 
 
 
 <ul>
 <li>
 Resolving discrepancies
 </li>
 <li>
 Addressing inquiries
 </li>
 <li>
 Managing delegate assignments, supervisor designations, and employee accounts (e.g., unlocking/resetting passwords).
 </li>
 <li>
 Setting and updating default schedules for employees.
 </li>
 <li>
 Creating and managing Work Time transactions, including entering work hours once transactions are created.
 </li>
 <li>
 Generating biweekly reports such as unvalidated/uncertified timecards and review leave audit reports.
 </li>
 <li>
 Printing weekly approved leave reports and validating timecards upon AOR request.
 </li>
 <li>
 Assisting with correcting timecards and adding holidays or administrative time when necessary.
 </li>
 <li>
 Annually update accounting data and review the Time and Attendance Summary.
 </li>
 <li>
 Maintain organizational automation tools, Technical Library, and electronic document repository
 </li>
 <li>
 Provide ALMIS reports to CG-AIR-E
 </li>
 <li>
 Develop and maintain productivity enhancements (spreadsheets, multimedia, databases)
 </li>
 <li>
 Serve as TIMOS, ATIP, and ACCB POC for USCG Headquarters
 </li>
 <li>
 Provide TIMOS, ATIP, ACCB support for USCG Headquarters
 
 
 </li>
 </ul>
 
 Training Requirement to include:
 
 
 
 
 <ul>
 <li>
 This role requires the completion of online training provided at the USCG&rsquo;s expense. While Contractor employees may not supervise USCG personnel, they are permitted to serve as timekeepers since this is a ministerial function involving the input of time and leave approved by the USCG employees' supervisor.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 
 <ul>
 <li>
 U.S. Citizen
 </li>
 <li>
 Read, write, speak, and comprehend English
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Knowledge of basic arithmetic
 </li>
 <li>
 Knowledge of Microsoft Office applications
 </li>
 <li>
 Ability to manage multiple tasks with competing deadlines
 </li>
 <li>
 Ability to work with minimal Government oversight
 </li>
 <li>
 1 year experience in USCG procedures
 </li>
 <li>
 Proficiency in ALMIS
 </li>
 <li>
 Proficiency in AMMIS
 </li>
 <li>
 1 year experience in USCG aeronautical practices (COMDTINST 13020.1)
 </li>
 <li>
 Microsoft Certified Solutions Expert - SharePoint 2010 or newer
 </li>
 <li>
 At least 2 years' experience in USCG procedures including aeronautical practices (COMDTINST 13020.1) utilizing ALMIS
 </li>
 <li>
 Demonstrated experience with ALMIS reports
 
 
 </li>
 </ul>
 
 Desired Qualifications
 
 
 
 
 <ul>
 <li>
 1 year experience in USCG procedures
 </li>
 <li>
 Proficiency in ALMIS
 </li>
 <li>
 Proficiency in AMMIS
 </li>
 <li>
 TIMOS/ATIP management experience
 </li>
 <li>
 Network Administration experience
 
 
 </li>
 </ul>
 
 Target Salary Range
 
 
 
 
 Market comparative at time of award.
 
 
 STI-TEC offers a competitive benefits package including:
 
 
 
 
 <ul>
 <li>
 Medical, dental, and vision coverage
 </li>
 <li>
 Life insurance
 </li>
 <li>
 Short term/long term disability coverage
 </li>
 <li>
 Retirement savings - 401(k)
 </li>
 <li>
 Paid time off (PTO)
 </li>
 <li>
 Holiday leave
 </li>
 <li>
 Alternate work schedules (depending on work site)
 </li>
 <li>
 Flexible spending account options
 
 
 </li>
 </ul>
 Whether you&rsquo;re an experienced professional, a veteran, a former military or civilian federal employee, or a recent graduate, STI-TEC has a career opportunity for you. Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.
 
 
 STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation.
 
 
 This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.
 
 
 If you need assistance or an accommodation due to a disability, you may contact us at HR@sti-tec.com or you may call us at 1+918.583.9900.
 
 
 
 <ul>
 <li>
 This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.
 </li>
 </ul>
</div>

Administrative Assistant CG-AIR-E

Bustos and Associates

Job Summary We are seeking a dedicated and skilled Medical Assistant to join our team. The ideal candidate will play a vital role in supporting our medical staff .The Medical Assistant will assist with both clinical and administrative tasks, ensuring smooth operations and effective patient management.DutiesMedical Assistant will be responsible for but not limited to the following :<ul><li>Triage patients .</li><li>Prepare medical records.</li><li>Provide clinical help and assist during medical examinations.</li><li>Optimizes patients' satisfaction, provider time , and treatment room utilization by scheduling appointments in person or by telephone.</li><li>Maintain patient records, including updating medical histories and documenting vital signs.</li><li>Provide medical administrative support by scheduling appointments, managing patient flow, and handling correspondence.</li><li>Ensure compliance with office policies and procedures while maintaining a safe and clean working environment.</li><li>As a Medical Assistant, you will be preparing for each patient visit by preparing charts and pulling notes before arrival, providing routine support alongside Doctors and medical /office staff.</li><li>Prepare and clean treatment rooms .</li><li>The ideal candidate has strong customer service skills and an interest in learning more about a working medical environment.</li><li>Assist in answering phones , perform data entry and processing.</li><li>Collects urine samples for testing.</li><li>Draws blood samples safely and sends them to the laboratory without contamination.</li></ul>Skills<ul><li>Previous experience as a Medical Assistant or in a similar role is preferred.</li><li>Knowledge of medical office procedures and medical billing.</li><li>Strong written and verbal communication skills.</li><li>Strong organizational and planning skills.</li><li>Proficiency in EMR systems .</li><li>Experience handling and conducting high amounts of calls is highly desirable.</li><li>Strong experience verifying insurance and handling prior authorizations is highly preferred.</li><li>Spanish speaking highly preferred.</li></ul>QUALIFICATIONS<ul><li>High school diploma or equivalent (Required)</li><li>BLS Certification (Required)</li><li>Certified Medical Assistant desired</li><li>Medical assisting certification(s)</li><li>Phlebotomy certification desired</li><li>Medical billing and coding experience</li><li>Excellent customer service skills</li><li>Strong attention in details</li><li>An ideal candidate would have at least one year of medical assisting or other healthcare experience, an understanding of medical terminology and medical coding/billing, and is proficient with a computer.</li></ul>ABILITY TO COMMUTE<ul><li>Washington DC</li><li>Virginia</li></ul>Job Types: Part-time, PRNPay: From $18.40 per hourWork Location: In person

Medical Assistant

One Federal Solution

<div>One Federal Solution (OFS) is seeking a highly professional, detail-oriented Executive Office Management Specialist to provide executive-level administrative, operational, and strategic support within a high-visibility Department of State environment. This position requires exceptional business acumen, discretion, sound judgment, and the ability to produce flawless work products for senior government leadership, including executive-level officials. The successful candidate will thrive in a fast-paced environment, manage competing priorities, and ensure the seamless operation of executive office functions.
Executive Office Management Specialist Key Responsibilities<ul><li>
Manage day-to-day executive office operations while ensuring efficient workflow, exceptional customer service, and adherence to Department policies and procedures.</li><li>
Provide executive administrative support to senior leadership, including the Assistant Secretary, Principal Deputy Assistant Secretary, Deputy Assistant Secretaries, Directors, and other executive officials.</li><li>
Prepare, edit, review, and coordinate official Department correspondence, including memorandums, letters, briefing papers, speeches, cables, congressional correspondence, reports, executive summaries, and policy documents.</li><li>
Manage executive calendars by scheduling meetings, coordinating appointments, resolving conflicts, and ensuring leadership is fully briefed with appropriate background materials.</li><li>
Coordinate domestic and international travel arrangements, including travel authorizations, vouchers, country clearances, passports, visas, itineraries, lodging, and transportation.</li><li>
Serve as the primary liaison between executive leadership, Department officials, other federal agencies, congressional offices, external stakeholders, media representatives, and the public while maintaining the highest level of professionalism and discretion.</li><li>
Analyze incoming correspondence, executive taskings, reports, and policy documents, prioritizing actions and providing recommendations to senior leadership on matters requiring immediate attention.</li><li>
Coordinate the clearance process for high-priority correspondence and executive taskings through the Executive Tasking System (ETS), ensuring timely review, routing, and completion.</li><li>
Monitor and manage Red Border, Congressional, White House, and routine correspondence to ensure compliance with Department standards, formatting requirements, and established deadlines.</li><li>
Review outgoing correspondence for accuracy, completeness, formatting, policy compliance, classification markings, TAGS, priority designations, and required clearances before submission for executive signature.</li><li>
Prepare executive briefing books, talking points, speeches, presentations, strategic reports, and meeting materials for senior Department officials.</li><li>
Lead the preparation and coordination of communications products, including media guidance, congressional engagement materials, public messaging, social media content, newsletters, and strategic communication initiatives.</li><li>
Compile, synthesize, and prepare weekly activity reports and executive updates by collecting information from multiple offices and stakeholders.</li><li>
Maintain and administer SharePoint sites, digital collaboration tools, organizational resources, and knowledge management systems while providing technical guidance and training to staff.</li><li>
Coordinate onboarding and offboarding activities in partnership with Human Resources and Information Technology to ensure seamless personnel transitions.</li><li>
Assist with recruitment, hiring actions, personnel processing, training initiatives, leadership development programs, and workforce management activities.</li><li>
Serve as the office Time and Attendance Coordinator, ensuring timely and accurate processing of attendance records.</li><li>
Establish and maintain organized electronic and physical filing systems to ensure records are readily accessible and maintained in accordance with Department requirements.</li><li>
Research, compile, and organize background information supporting executive meetings, correspondence, policy initiatives, and strategic engagements.</li><li>
Maintain organizational contact databases, executive distribution lists, stakeholder directories, newsletters, and internal communication platforms.</li><li>
Oversee office supply inventories, equipment maintenance, and administrative resource management.</li><li>
Support special projects and strategic initiatives while managing multiple high-priority assignments with minimal supervision.</li><li>
Perform additional administrative, operational, and executive support duties as assigned.</li></ul>
Executive Office Management Specialist Required Qualifications<ul><li>
Bachelor's degree required; Master's degree preferred.</li><li>
Minimum of five (5) years of experience supporting the Department of State, preferably within the Bureau of Consular Affairs, or comparable federal executive environment.</li><li>
Minimum of five (5) years of professional experience in governmental affairs, executive administration, public affairs, strategic communications, or a related discipline.</li><li>
Minimum of three (3) years of supervisory or team leadership experience.</li><li>
Active Secret security clearance required.</li><li>
Demonstrated experience supporting senior executives in a fast-paced, high-visibility organization.</li><li>
Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.</li><li>
Demonstrated ability to prepare, edit, and quality review executive-level correspondence destined for Department leadership, the White House, Congress, and other senior government officials.</li><li>
Strong project management, organizational, and time-management skills with the ability to manage multiple priorities simultaneously.</li><li>
Exceptional written, verbal, interpersonal, and customer service skills.</li><li>
Ability to interpret complex regulations, policies, and procedures while exercising independent judgment.</li><li>
Strong analytical and critical thinking skills with exceptional attention to detail.</li><li>
Ability to maintain confidentiality, professionalism, and composure while working under pressure and handling sensitive information.</li><li>
Experience supporting senior executives within the Department of State.</li><li>
Experience using the Executive Tasking System (ETS) or similar executive correspondence management systems.</li><li>
Advanced SharePoint administration and content management experience.</li><li>
Experience coordinating congressional correspondence, executive communications, and strategic messaging.</li><li>
Knowledge of Department of State correspondence standards, executive protocols, and clearance processes.</li></ul>
About One Federal Solution
One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.</div>

Executive Assistant

Molina Healthcare

<div>Job Summary

Provides non-clinical administrative support to the care management function, and contributes to interdisciplinary team efforts supporting provision of integrated delivery of care across the continuum. Contributes to overarching strategy to provide quality and cost-effective member care. 
 
Essential Job Duties
<ul><li>Facilitates administrative support including case assignment, member screening and scheduling, correspondence processing, data entry and telephone and clerical support for team facilitating care management related services for members.</li><li>Facilitates initial review of assigned case levels and assists in case management assignment to care managers.</li><li>Reviews data to identify principle member needs and works under the direction of the care manager to implement care plan.</li><li>Schedules member visits with care managers as needed.</li><li>Screens members according to Molina policies and processes and assists care management staff during process of identifying appropriate member services.</li><li>Coordinates required member services in accordance with member benefit plan.</li><li>Promotes communication both internally and externally to enhance effectiveness of care management services.</li><li>Processes member and provider correspondence.</li></ul> 

Required Qualifications
<ul><li>At least 1 year of experience in an administrative support role in health care, or equivalent combination of relevant education and experience.</li><li>Strong attention to detail.</li><li>Problem-solving skills.</li></ul>
&bull; Working knowledge of Microsoft Office (Outlook, Word, Excel) or other comparable software. &bull; Excellent customer service skills. &bull; Time-management and organizational skills. 
<ul><li>Strong verbal and written communication skills.</li><li>Microsoft Office suite/applicable software program(s) proficiency.</li></ul> 

Preferred Qualifications
<ul><li>Certified Medical Assistant (CMA).</li></ul> 
 
To all current Molina employees: If you are interested in applying for this position, please apply through the Internal Job Board. 
 
Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V</div>

Care Management Processor

Bluewater, Inc.

Bluewater Inc. is seeking a highly motivated Human Resources Assistant with a primary focus on recruitment and talent acquisition. Approximately 70-80% of this role will focus on recruitment activities, while the remaining responsibilities will support various HR administrative functions.Essential Duties and ResponsibilitiesRecruitment &amp; Talent Acquisition:<ul><li>Manage full-cycle recruitment for all company locations.</li><li>Create and maintain job postings across multiple recruiting platforms.</li><li>Source candidates through job boards, social media, referrals, and networking.</li><li>Review applications and conduct initial screenings.</li><li>Coordinate interviews with hiring managers.</li></ul>Onboarding &amp; Employee Support:<ul><li>Prepare and process new hire paperwork.</li><li>Coordinate onboarding and orientation.</li><li>Maintain employee files and recruiting documentation.</li><li>Provide administrative support to the HR department.</li></ul>QualificationsRequired:<ul><li>High school diploma or equivalent.</li><li>Minimum 2 years of recruiting, HR, and staffing</li><li>Strong organizational and communication skills.</li><li>Proficiency with Microsoft Office.</li></ul>Preferred:<ul><li>Associate's or Bachelor's degree in HR, Business, or related field.</li><li>Experience recruiting CDL drivers, mechanics, or industrial workforce positions.</li></ul>Compensation &amp; Incentive ProgramBase Salary: $50,000 &ndash; $55,000 annuallyMonthly Recruitment Bonus: Eligible for a $300 monthly bonus upon achieving established recruitment goals.Driver Retention Bonus: $200 bonus for each CDL Driver hire who remains actively employed for 90 days.Benefits<ul><li>Medical Insurance</li><li>Dental Insurance</li><li>Vision Insurance</li><li>401(k) with Company Match</li><li>Paid Time Off</li><li>Paid Holidays</li></ul>You can apply directly at hr@bluewateroilfield.comPay: $50,000.00 - $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Washington, PA 15301

Human Resource Assistant/Recruiter

NAAAHR

<div>
 The Human Resources Department of Arnold &amp; Porter is seeking a Staff Recruiting Assistant to join its Washington, DC office. This role supports the staff recruiting team across the full recruitment lifecycle and plays a key part in ensuring an efficient, high-quality candidate experience.
 
 
 Key Responsibilities
 
 
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 Prepare and distribute bi-weekly staff recruiting communications.
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 Scan, upload, and maintain recruiting documents in the Applicant Tracking System (ATS).
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 Manage ATS records, including applicant dispositioning, check-ins, and merging duplicate files.
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 Post and remove job openings internally and externally; create and maintain electronic recruiting files in iManage.
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 Manage job postings on external recruiting platforms.
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 Administer and track candidate diagnostic skills assessments.
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 Maintain and update recruiting Smartsheets and tracking spreadsheets.
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 Submit new hire and non-employee worker conflicts for processing and electronically file completed materials and clearance communications.
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 Process non-employee workers and enter required data into the HRIS.
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 Track and maintain records for all non-employee workers.
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 Schedule and facilitate virtual and in-person interviews through the ATS.
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 Greet and escort candidates for on-site interviews as needed.
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 Process invoices and expenses.
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 Assist with Staff Appreciation Week, Service Awards, and other HR-sponsored events as needed.
 
 
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 Qualifications
 
 
 
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 Two-year college degree or equivalent experience.
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 A minimum of one year of administrative support experience, preferably in a professional services, corporate, or law firm environment.
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 Prior office experience in a law firm or professional setting is a plus.
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 Strong proficiency in Microsoft Office (Word and Excel); experience with Smartsheet and ATS platforms preferred.
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 Demonstrated ability to handle confidential and sensitive information with discretion.
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 Excellent organizational, communication, and problem-solving skills.
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 Ability to prioritize, manage time effectively, and handle multiple tasks simultaneously.
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 High level of attention to detail in a fast-paced environment.
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 Reliable, motivated, and client-service oriented.
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 Flexibility to work additional hours as needed.
 
 
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 The anticipated base salary for this position is $52,000 - $58,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
 
 
 For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits.
 
 
 As a nonexempt position, this position is eligible for overtime.
 
 
 The firm may provide a discretionary bonus annually.
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Staff Recruiting Assistant

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