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administrative office assistant

American University

<div><h2 class="jobSectionHeader"><b>Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community.</b></h2><h2 class="jobSectionHeader"><b>
</b></h2><h2 class="jobSectionHeader"><b>
This position is available only to enrolled American University students.</b></h2><p></p><p><b>
Most student positions at American University are eligible to use Federal Work Study (FWS) awards, with a few exceptions. FWS funds cannot be applied to janitorial, construction, partisan or sectarian positions. For information or questions regarding FWS funds, please contact American University's Office of Financial Aid.</b></p><p><br>
Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process.</p><div><div><div><div><div><div><div><p><b>
Department:
</b></p></div></div></div></div></div></div></div><p></p>Student Affairs Administrative Support<p></p><p><b>
Time Type:
</b></p>Part time<p></p><p><b>
FLSA Status:</b></p>
Non-Exempt<p></p><div><div><div><div><div><div><div><p><b>
Job Description:</b></p></div></div></div></div></div></div></div><p><b>
Summary:</b></p><p></p><p>
The DSA Administrative Student Assistant provides administrative, communications, research, event, and project support to the Office of the Vice Provost for Student Affairs and other designated divisional units. The student assistant helps create a welcoming and student-centered first point of contact while supporting digital communications, visual design, presentations, research, data collection, events, and routine office operations.</p><p></p><p>
The student assistant must exercise sound judgment, maintain confidentiality, follow established protocols, and promptly refer urgent, complex, or highly sensitive matters to professional staff. The student assistant does not provide counseling, guidance, conduct determinations, or crisis intervention.</p><p></p><p><b>
Essential Functions:</b></p><p></p><p>
1.) Constituent and Office Support</p><ul><li><p>
Monitor routine inquiries received through telephone lines, and reception areas; respond when appropriate and route questions to the correct staff member or campus resource.</p></li><li><p>
Welcome students, families, faculty, staff, and visitors and provide accurate, courteous, and timely information about office services and procedures.</p></li><li><p>
Use established referral protocols to identify and immediately elevate urgent, sensitive, or complex concerns to professional staff.</p></li><li><p>
Support scheduling, document preparation, filing, scanning, copying, mail distribution, records organization, meeting agendas, notes, and routine follow-up.</p></li><li><p>
Help maintain an organized, professional, inclusive, and accessible office environment, including shared spaces, supplies, and digital resources.</p></li></ul><p></p><p>
2.) Communications, Graphic Design, and Digital Engagement</p><ul><li><p>
Create and edit flyers, digital graphics, signage, handouts, newsletters, and promotional materials using Canva, Adobe Creative Suite, or other approved tools.</p></li><li><p>
Develop polished PowerPoint presentations, briefing materials, reports, templates, infographics, and other visual communications for divisional leaders and staff.</p></li><li><p>
Draft, proofread, and edit email, website, newsletter, presentation, and social media content in alignment with university brand and accessibility standards.</p></li></ul><p></p><p>
3.) Research, Data, and Special Projects</p><ul><li><p>
Conduct background research, benchmarking, and environmental scans related to student affairs programs, policies, trends, and peer-institution practices.</p></li><li><p>
Summarize findings in concise research briefs, comparison tables, annotated resource lists, and presentation materials.</p></li></ul><p>
Collect, enter, organize, and verify program, participation, and assessment data.</p><ul><li><p>
Support divisional initiatives and time-limited projects by maintaining project files, tracking action items, monitoring deadlines, and following up on assigned deliverables.</p></li></ul><p></p><p>
4.) Events, Meetings, and Student Engagement</p><ul><li><p>
Assist with planning and coordinating meetings, programs, trainings, outreach activities, and divisional events.</p></li><li><p>
Support logistics including room reservations, calendars, registration forms, attendee lists, agendas, materials, signage, catering, technology, and post-event follow-up.</p></li><li><p>
Represent the Division of Student Affairs at information tables, campus programs, and other outreach opportunities.</p></li></ul><p></p><p><b>
Position Type/Expected Hours of Work:</b></p><ul><li><p>
Part-time.</p></li><li><p>
10 hours per week.</p></li></ul><p></p><p><b>
Salary Range:</b></p><ul><li><p>
$18.40 per hour.</p></li></ul><p></p><p><b>
Required Education and Experience:</b></p><ul><li><p>
High school diploma or equivalent.</p></li><li><p>
Active part-time or full-time enrollment as an undergraduate or graduate student at American University.</p></li><li><p>
Current Federal Work-Study award and continued eligibility throughout the employment period.</p></li><li><p>
Strong written, verbal, interpersonal, and customer-service skills.</p></li><li><p>
Demonstrated organization, attention to detail, reliability, and ability to manage multiple assignments and deadlines.</p></li><li><p>
Proficiency with Microsoft 365, including Word, Excel, PowerPoint, Outlook, calendars, and shared documents.</p></li><li><p>
Ability to work independently and collaboratively, seek guidance when needed, respond professionally to feedback, and maintain regular communication with the supervisor.</p></li><li><p>
Ability to exercise discretion, maintain confidentiality, and serve a diverse community with professionalism, respect, cultural awareness, and an inclusive approach.</p></li></ul><p></p><p><b>
Preferred Education and Experience:</b></p><ul><li><p>
Experience with graphic design or visual content creation using Canva, Adobe Creative Suite, or comparable tools.</p></li><li><p>
Experience creating PowerPoint presentations, reports, infographics, or data visualizations.</p></li><li><p>
Experience conducting research, preparing summaries, using spreadsheets, administering surveys, or supporting assessment projects.</p></li><li><p>
Prior experience in a university office, student organization, customer-service role, communications setting, or event-planning environment.</p></li><li><p>
Knowledge of American University resources and the student experience.</p></li><li><p>
FERPA or other confidentiality training, or willingness to complete required training upon hire.</p></li></ul><p></p><p><b>
Additional Eligibility Qualifications:</b></p><ul><li><p>
Part-time position during the full academic year, generally 8&ndash;10 hours per week.</p></li><li><p>
Work is primarily scheduled Monday through Friday between 8:00 a.m. and 5:00 p.m.; occasional evening or weekend support may be requested for programs or events with advance notice.</p></li><li><p>
The student employee must submit a current class schedule at the beginning of each fall and spring semester and maintain an agreed-upon work schedule.</p></li><li><p>
Continuation in the position is contingent upon satisfactory performance, continued student status, Federal Work-Study eligibility, and compliance with university policies and required training.</p></li><li><p>
Other duties may be assigned when they are consistent with the purpose and level of the position.</p></li></ul><p></p><p><b>
Other Details</b></p><ul><li><p><b>
This position is available only to enrolled American University students.</b></p></li><li><p>
Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</p></li><li><p>
American University is an E-Verify employer.</p></li><li><p>
Visit https://www.american.edu/hr/ for additional information about American University employment and benefits.</p></li></ul><p></p><p><b><br>
Current American University Employees</b></p><p>
American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.</p><p></p><p><b><br>
Contact Us</b></p><p>
For more information or assistance with the American University careers site, email theworkline@american.edu.</p><p></p><p><i><br>
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual&rsquo;s genetic information or any other bases under federal or local laws (collectively &quot;Protected Bases&quot;) in its programs and activities.</i></p></div>

DSA Administrative Assistant (Student) (FWS)

National Experienced Workforce Solutions

<div><div><div><div><b>Executive/Administrative Assistant (SDC-1496)</b></div></div><br>
<div><div><b>
ID:</b></div><div> SDC-1496</div><div><b> Location:</b></div><div> Washington</div><div><b> Program:</b></div><div> SEE</div><br>
</div><br>
<div><div><b>
Wage/Hr:</b></div><div> $18.40</div><div><b> Hours/Week:</b></div><div> 40 Hours Per Week</div><div><b> Minimum Age:</b></div><div> 55</div></div><div><div><div><p><br>
For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States.</p><p>
NEW Solutions connects experienced workers (ages 55+) with the Environmental Protection Agency (EPA). These experienced professionals provide administrative, scientific, and technical support to the Environmental Protection Agency through the Senior Environmental Employment (SEE) Program.</p><p>
Benefits: Paid Health Insurance Premium for positions budgeted at 60+ hours per pay period, Accrued Vacation and Sick Leave, Paid Federal Holidays, and optional Vision and Dental Insurance available for positions budgeted at 35+ hours per pay period.</p><p>
Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. The enrollment relationship between NEW Solutions and the Enrollee is an ?at-will? relationship. This means that an Enrollee is free to terminate enrollment at any time during the enrollment period, and NEW Solutions and the Agency have the right to terminate the relationship with the Enrollee.</p><p>
PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEW Solutions. An ?Enrollee? is a participant in a grant program established through a Cooperative Agreement funded by the agency and administered by NEW Solutions.</p><p>
This opportunity applies to applicants legally eligible to work in the United States.</p></div></div></div><div><div><div><div><b><br>
Qualifications:</b><p><br>
Minimum of 3 year(s) of experience in Administrative Support OR AA Degree</p><ul><li>
Experience required with Windows, MS Word, WordPerfect, MS Excel, MS PowerPoint, MS SharePoint, MS Teams, MS Outlook, MS OneDrive, Fax, Copying Machine, Scanner</li></ul></div></div><div><b>
Duties:</b><p><br>
Serves as Executive/Administrative Assistant to political team, providing comprehensive executive and administrative support in a fast-paced environment. Independently manages executive operations, coordinates complex schedules and competing priorities. Exercises sound judgment, discretion, and diplomacy in handling sensitive and confidential matters while ensuring the efficient operation of the Immediate Office.</p><ul><li>
Provides comprehensive executive calendar management for the OCSPP Immediate Office (IO), including scheduling complex meetings, resolving conflicts, prioritizing requests, coordinating travel, and ensuring executives are prepared with briefing materials and meeting logistics. 40%</li><li>
Serves as the primary administrative liaison for the IO by coordinating with EPA leadership offices, program offices, regional offices, the Office of the Administrator, and external stakeholders. Screens requests, manages correspondence, and responds to inquiries requiring tact and discretion. 25%</li><li>
Coordinates executive meetings, briefings, and events by arranging conference rooms, audiovisual support, visitor access, security requirements, agendas, briefing materials, and protocol for internal and external participants. Greets and escorts visitors as appropriate. 20%</li><li>
Monitors action items, meeting requests, invitations, speaking engagements, and executive deliverables to ensure timely completion. 15%</li></ul><br>
<b>
Other:</b><br>
<ul><li>
Annual training courses mandated by the agency</li><li>
Physical requirements: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.</li></ul></div></div></div><br>
</div><p><i>
NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.</i></p></div>

Executive/Administrative Assistant (SDC-1496)

Seneca Holdings, LLC

<div><p><b>Great Hill Solutions, LLC </b>is part of the <b>Seneca Nation Group (SNG)</b> portfolio of companies<b>. SNG </b>is Seneca Holdings' federal government contracting business that meets mission-critical needs of federal civilian, defense, and intelligence community customers. Our portfolio comprises multiple subsidiaries that participate in the Small Business Administration 8(a) program. To learn more about SNG, visit the website and follow us on LinkedIn.</p>
<p>
Our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs. Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. One of our fundamental principles is to offer competitive health and welfare benefits to our team members, providing coverage and care for you and your family. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs. We pride ourselves on our collaborative work environment and culture, which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.</p>
<p><b>
Great Hill</b> is seeking an <b>Executive Specialist/Office Management Specialist</b> in <b>Washington, DC.</b> The objective of this work is to provide Executive Specialist support to senior level officials for one of Great Hill Solutions' government clients.</p>
<p><b>
Roles and Responsibilities include, but are not limited to</b>:</p>
<ul>
<li>Reports directly to a DAS and the Director (and/or policy coordinator) In this connection, the incumbent handles all requests for meetings and appointments, decides the distribution of the Deputy Assistant Secretary's time, prepares or requests preparation of briefing memoranda indicating purpose of appointments and outlining background data. Arranges for oral briefings by appropriate officers; and discusses with officials invited to meetings called by the Deputy Assistant Secretary the subject of the meetings in order that they will be properly informed and provided with necessary information.</li>
<li>The contractor shall provide support services that include office assistance, travel arrangement, document drafting, correspondence review, time keeping, and scheduling to meet the needs of the team.</li>
<li>Responsible for carrying out special assignments for the Deputy Assistant Secretary, which require ahigh degree of tact and diplomacy and comprehensive knowledge of the views of the Deputy Assistant Secretary</li>
<li>Answers and promptly handles telephone calls coming into the office.</li>
<li>Maintains the schedule for Special Representative and the Office Director.</li>
<li>Manages passports and visa procurement for all travel in support of the office.</li>
<li>Prepares correspondence, telegrams, and memoranda, ensuring that all conform to style and format guidelines established by the Department's Executive Secretariat.</li>
<li>Drafts/prepares travel authorizations on behalf of members of office members based on information provided by traveler. Prepares trip itinerary, obtains travel expenses estimates (MI &amp; E costs, taxi, hotel costs).Upon completion of trip, assists traveler in preparing electronic travel vouchers.</li>
<li>Follows up with traveler to ensure all expense documents have been submitted and on time (i.e., within 30 days).</li>
<li>Reviews all incoming correspondence and forwards it with necessary information or instructions to the appropriate officers for action; composes replies when appropriate.</li>
<li>Maintains office files and procures necessary office supplies.</li>
<li>Prepares time-and-attendance sheets and vouchers for taxis and representational funds.</li>
<li>Ability to work under pressure and tight or short deadlines.</li>
<li>As requested, or on his/her own initiative, makes careful and exhaustive searches for information difficult to obtain, compiles data and makes preliminary analyses.</li>
<li>Makes and acknowledges various social arrangements and obligations which are a part of the official responsibility of the office.</li>
<li>Manages other tasks authorized by the Government Task Manager that fall within the scope of this task order.</li>
</ul>
<p><b>Basic Qualifications:</b></p>
<ul>
<li>The contractor shall have the following skills:</li>
<li>Excellent knowledge of Department of State operations and overall office management experience.</li>
<li>Experience as a secretary/office manager working under pressure.</li>
<li>Working knowledge of personal computers and general administrative practices</li>
<li>Demonstrates extensive experience and demonstrated ability in working with classified and unclassified computer data bases. Operation and knowledge of Excel, Microsoft Word, and relatedcomputer-based programs operations.</li>
<li>Extensive experience with travel arranging through E2 is highly preferred.</li>
<li>Attention to detail and initiative to manage tasks rather than simply respond to requests.</li>
<li>Active Top Secret Clearance</li>
</ul><p></p><div>
<p><b>Equal Opportunity Statement:</b><br>
Seneca Holdings provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital status, genetic information and/or predisposing genetic characteristics, victim of domestic violence status, veteran status, or other protected class status. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. The Company also prohibits retaliation against any employee who exercises his or her rights under applicable anti-discrimination laws. Notwithstanding the foregoing, the Company does give hiring preference to Seneca or Native individuals. Veterans with expertise in these areas are highly encouraged to apply.</p></div></div><p></p>

Executive Specialist/Office Management Specialist

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates

<div>
 We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
 <br/>
 <br/>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Skadden, Arps, Slate, Meagher &amp; Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients&rsquo; legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world&rsquo;s major financial centers.
 <br/>
 <br/>
 <strong>
  The Opportunity
  <br/>
  <br/>
 </strong>
 We are seeking an
 <strong>
  Administrative Project Coordinator
 </strong>
 to join our Firm. This position will be based in our Washington, D.C. office (hybrid).The Administrative Project Coordinator provides high-level, concierge-style assigned or project-based support to attorneys, Global Directors and Assistant Directors. Responsibilities include handling administrative tasks, coordinating travel arrangements, handling document management, supporting business development efforts and executing other complex tasks and projects. Collaborates closely with other Firm departments and business services professionals to ensure exceptional client service.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 Administrative Tasks
 <br/>
 <br/>
 <ul>
  <li>
   Performs various, complex assignments while under time-sensitive deadlines.
  </li>
  <li>
   Coordinates complex travel requests including, but not limited to, the procurement of visa-related materials and passport renewal applications.
  </li>
  <li>
   Troubleshoots software and hardware concerns for attorneys, in consultation with technology business services professionals.
  </li>
  <li>
   Assists with document management and records retention for administrative files.
  </li>
  <li>
   Develops project strategies to ensure efficient completion of tasks.
  </li>
  <li>
   Consults with the Firm's internal business services departments and professionals at all levels to verify the accuracy of completed work.
  </li>
  <li>
   Acquires and deploys an understanding of all practice areas of the Firm along with knowledge of practice-specific tasks.
  </li>
  <li>
   Coordinates with other Firm offices, both domestic and international, as required.
  </li>
  <li>
   Assists with Department initiatives and special projects
  </li>
  <li>
   Assures that all completed projects adhere to accepted professional standards.
  </li>
  <li>
   Assists with preparing materials for presentations and conferences.
  </li>
  <li>
   Enters attorneys' time records and submits attorneys' expense reports.
  </li>
  <li>
   Assists with attorneys' calendaring and scheduling requests.
  </li>
  <li>
   Assists with attorneys' administrative requests.
  </li>
  <li>
   Performs responsibilities of other support services, when needed, including printing, scanning, duplicating, quality control, faxing and hand-delivering packages.
  </li>
  <li>
   Organizes and facilitates conference and video calls.
  </li>
  <li>
   Answers, screens, places phone calls, and takes detailed messages.
  </li>
  <li>
   Assists with processing and payment of vendor invoices.
  </li>
  <li>
   Opens, reads and routes mail, as directed.
  </li>
  <li>
   Demonstrates strong interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
  </li>
  <li>
   Manages Firm resources responsibly.
  </li>
  <li>
   Complies with and understands Firm operations, policies and procedures.
  </li>
  <li>
   Regular and reliable physical presence to (ex: work as part of a team, meet with clients, use on-site equipment, etc.).
  </li>
  <li>
   Assists with client bills, coordinating review of bills with Client Accounting and assigned Partner(s)
  </li>
  <li>
   Provides coverage for Reception as needed
  </li>
  <li>
   Performs other related duties as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 Business Development
 <br/>
 <br/>
 <ul>
  <li>
   Prepares engagement letters and new matter memos for new clients and matters.
  </li>
  <li>
   Assists with new-business conflicts process.
  </li>
  <li>
   Assists in promoting business development, entering contacts and business activities in InterAction and coordinating with Business Development &amp; Marketing department as required.
   <br/>
   <br/>
  </li>
 </ul>
 Client Relations
 <br/>
 <br/>
 <ul>
  <li>
   Coordinates with Conference Services for internal and client meeting requests, including but not limited to audio-visual, catering services and external vendors.
  </li>
  <li>
   Coordinates client-related business meals and maintains up-to-date knowledge of Firm-and attorney-preferred restaurants.
  </li>
  <li>
   Receives and interacts with incoming clients and visitors.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ability to provide excellent customer service
  </li>
  <li>
   Demonstrates high level of professionalism
  </li>
  <li>
   Ability to read, interpret, convey and follow instructions
  </li>
  <li>
   Ability to synthesize information in order to prioritize and organize tasks
  </li>
  <li>
   Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations
  </li>
  <li>
   Demonstrates initiative and confidence to assume a high level of responsibility in a fast-paced environment
  </li>
  <li>
   Thorough working knowledge of relevant Firm computer software programs (e.g., Outlook, Word, Excel (including, but not limited to, PivotTables, Filters, Conditional Formatting) and PowerPoint) with the ability to learn new software and operating systems
  </li>
  <li>
   Demonstrates effective interpersonal and communication skills, both verbally and in writing and maintains a calm and professional demeanor
  </li>
  <li>
   Demonstrates close attention to detail
  </li>
  <li>
   Ability to handle multiple projects with shifting responsibilities and deadlines
  </li>
  <li>
   Ability to handle sensitive matters and maintain confidentiality
  </li>
  <li>
   Ability to work well under pressure
  </li>
  <li>
   Ability to work well in a demanding and fast-paced environment
  </li>
  <li>
   Ability to work well independently as well as effectively within a team
  </li>
  <li>
   Flexibility to adjust hours and work the hours necessary to meet operating and business needs
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education And Experience Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree
  </li>
  <li>
   Minimum of two years of related experience in a law firm or professional services environment
  </li>
  <li>
   Must be a Notary Public licensed in DC, Virginia or Maryland or able to obtain a commission within six months of joining the Firm
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Culture &amp; Life at Skadden
  <br/>
  <br/>
 </strong>
 What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.
 <br/>
 <br/>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
 <br/>
 <br/>
 <ul>
  <li>
   Competitive salaries and year-end discretionary bonuses.
  </li>
  <li>
   Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
  </li>
  <li>
   Generous paid time off.
  </li>
  <li>
   Paid leave options, including parental.
  </li>
  <li>
   In-classroom, remote, and on-demand learning and professional development opportunities.
  </li>
  <li>
   Robust well-being classes and programs.
  </li>
  <li>
   Opportunities to give back and make an impact in local communities.
   <br/>
   <br/>
  </li>
 </ul>
 For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits
 <br/>
 <br/>
 The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.
 <br/>
 <br/>
 <strong>
  Salary Details
  <br/>
  <br/>
 </strong>
 $85,000 - $100,000
 <br/>
 <br/>
 <strong>
  EEO Statement
  <br/>
  <br/>
 </strong>
 Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
 <br/>
 <br/>
 Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.
 <br/>
 <br/>
 <strong>
  Skadden
 </strong>
 <strong>
  Equal Employment Opportunity Policy
  <br/>
  <br/>
 </strong>
 Skadden Equal Employment Opportunity Policy
 <br/>
 <br/>
 <strong>
  Applicants Have Rights Under Federal Employment Law
  <br/>
  <br/>
 </strong>
 Applicants Have Rights Under Federal Employment Law
 <br/>
 <br/>
 <strong>
  In accordance with the Transparency in Coverage Rule,
  <br/>
  <br/>
 </strong>
 click here to review machine-readable files made available by UnitedHealthcare:
 <br/>
 <br/>
 Transparency in Coverage
</div>


Administrative Project Coordinator

Dept of Employment Services

<div></div><div><div><div><p><b>Introduction</b></p><p>
The Pathways to Public Service Program is an initiative that strengthens the pipeline of diverse talent from local colleges and universities into District government roles. The program is designed to provide 12-month public service apprenticeships, professional mentorship, and direct hiring pathways for participants into full-time government employment. Participants gain practical skills and mentorship, while employers benefit from a pipeline of early-career talent, fresh ideas, and coordinated support from DOES and DCHR.</p><p>
This position is located in the Department of Employment Services (DOES), Office of the Director, located at 4058 Minnesota Avenue NE, Washington, DC. The incumbent will be responsible for researching and analyzing program reports, contacting programs for information concerning policies and procedures, collecting timelines of reporting due dates, assisting the program analysts with their bureau work.</p><p><b>
Application Criteria</b></p><p>
To complete your application for this role, please submit the following:</p><ul><li>R&eacute;sum&eacute;</li><li>Cover letter detailing relevant experiences</li><li>Unofficial transcript. <b>Must be uploaded with Resume'.</b></li></ul><p><b>
Duties and Responsibilities</b></p><p>
Responds to a variety of inquiries requiring technical knowledge and refers other inquiries to appropriate office staff or to other organizations, as required. Handles various requests for information and resolves or assists in resolving a variety of conflicts that may arise, Receives and screens incoming correspondence and determines appropriate action. Determines those that can be acted upon personally and takes necessary action. Refers correspondence requiring supervisor's attention to supervisor or other appropriate staff person. Maintains control records on incoming correspondence and action documents and follows up on work in process to ensure timely reply or action. Performs administrative, program, and technical work to support the assigned program and its operations. Apply a broad and extensive technical and administrative procedures, methods, and techniques to support managers, supervisors, and high-level specialists.</p><p>
Prepares, receives, reviews, and verifies office documents. Maintains office records, locates and compiles data/information from files for the development of reports. Keeps a project calendar and informs staff of deadlines, other important dates, and similar administrative support work. Receives requests for information from other offices within the agency concerning programs(s) under the supervisor's control. Composes general correspondence pertaining to administrative matters (e.g., letters, memoranda, reports, etc.). Reviews correspondence and documents that were prepared for signature of the supervisor or high-level managers for correct format. Grammar, punctuation and any other special policy requirements. Coordinates corrective action with the appropriate official or office when errors are identified. Serves as liaison between the supervisor and departmental employees.</p><p><b>
Qualifications</b></p><p>
To participate in the Pathways to Public Service, you must have the following eligibility requirements:</p><ul><li>College graduate with a bachelor&rsquo;s degree in either December 2025 or May 2026.</li><li>Commit to being a resident of the District of Columbia within 180 days.</li></ul><p><b>
Specialized Experience: </b>This position requires one (1) year of specialized experience equivalent to the next lowest grade level in the District of Columbia government. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Specialized experience is experience which is directly related to the line of work of the position and has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.</p><p><b>
Licensures &amp; Certifications</b></p><p>
None</p><p><b>
Work Conditions/Environment</b></p><p>
Work is typically performed in an office setting (or cubicle), and the work area is adequately lit, heated and ventilated.</p><p><b>
Other Significant Facts</b></p><p><b>
Tour of Duty: </b>Monday - Friday 8:30 am - 5:00 pm</p><p><b>
Operating Status: </b>In-person reporting, flexible and limited telework options available upon position eligibility and operational needs.</p><p><b>
Promotion Potential: </b>No known promotion potential</p><p><b>
Duration of Appointment</b>: Career Service - Term (13 month appointment)</p><p><b>
Pay Plan, Series, Grade</b>:CS-0301-11</p><p><b>
Collective Bargaining Unit: </b>This position is not covered under collective bargaining.</p><p><b>
Position Designation: </b>This position has been designated as Security Sensitive therefore the incumbent of this position will be subject to enhanced suitability screening pursuant to Chapter 4 of DC Personnel Regulations, Suitability, and as such, incumbents of this position shall be subject to criminal background checks, background investigations, and mandatory drug and alcohol testing, as applicable.</p><p><b>
DC Government Benefits</b></p><p>
District government provides a full benefits package including:</p><ul><li>Health insurance</li><li>Dental insurance</li><li>Vision Insurance</li><li>Group Life Insurance</li><li>Short-term Disability</li><li>Long-term Disability</li><li>Commuter Benefits</li><li>Flexible Spending Accounts</li><li>Healthcare Flexible Spending Accounts</li><li>Dependent Care Flexible Spending Accounts</li><li>Indemnity Coverage provided through Aflac</li><li>Employee Assistance Program: Counseling; legal and financial services; identity theft services; work-life referral services for child and elder care, lactation support, home repairs, pet care, etc.; wellness coaching; and more.</li></ul><p><b>
EEO Statement:</b> The District of Columbia Government does not discriminate or retaliate in employment on the basis of race, color, religion, sex, pregnancy, gender identity and expression, national origin, family responsibilities, political affiliation, sexual orientation, marital status, homeless status, disability, genetic information, age, membership in an employee organization, participation in a legally protected activity, parental status, matriculation, personal appearance, credit information, status as a victim or family member of a victim of domestic violence, sexual offense, or stalking, military service, or other non-merit factor.</p><p><b>
Submission of a resume alone is NOT a complete application. This position may require the completion of additional form/s and/or supplemental materials. Failure to provide the required information and/or materials will result in your application not being considered for employment.</b></p><p><i>
If you have any questions, or need support with your application, please contact careerpathways@dc.gov for assistance.</i></p></div></div></div>

Pathways to Public Service Program -Program Analyst (OOD)- Department of Employment Services

<div><div><p>PBG delivers mission-focused solutions that eliminate inefficiency and power transformation for federal agencies requiring agility, security, and impact.</p></div><p><b>
Location</b>: Washington, DC metropolitan area &mdash; Hybrid schedule, with 2&ndash;3 days per week on-site at the Customer's location and remaining days remote/telework as approved. On-site schedule is subject to Customer direction and may be adjusted based on program needs.</p>
<p><b>
Clearance/Screening Requirements</b>: U.S. citizenship required. Active Secret security clearance required; Top Secret/SCI eligibility may be required based on position assignment.</p>
<h2 class="jobSectionHeader"><b>
Position Summary:</b></h2>
<p>
PBG is seeking an experienced Operations Manager to serve as the Assistant Aviation &amp; Operations Officer - Deputy Program Manager supporting our Customer's aviation oversight and operational coordination activities. This key position supports the Customer's aviation oversight and operational coordination activities in alignment with U.S. Government and Customer aviation policies. The Operations Manager will provide analytical, technical, administrative, and deputy program management support for the Customer's aviation portfolio, including the Diplomatic Clearance Application System (DCAS), international operations oversight, aviation safety and compliance, and coordination with Defense Attach&eacute; Offices, host-nation aviation authorities, and interagency partners. The role requires strong aviation program management, risk and performance management, policy writing, operational scheduling, and senior-level communication capabilities.</p>
<p><b>
Key Responsibilities:</b></p>
<p>
The Operations Manager shall be responsible for the following:</p>
<ul>
<li>Manage and coordinate aviation programs, including flight-log maintenance, airworthiness activities, operational documentation, and compliance with program requirements.</li>
<li>Support aviation safety, risk management, performance tracking, and compliance with applicable FAA (Federal Aviation Administration) and international civil aviation requirements.</li>
<li>Coordinate with Defense Attach&eacute; Offices, host-nation aviation authorities, interagency partners, and other stakeholders to support logistics, operational approvals, and accurate reporting.</li>
<li>Support the Diplomatic Clearance Application System (DCAS) program and related aviation and international operations oversight activities.</li>
<li>Perform data entry and maintain accurate recordkeeping for aviation tracking systems, operational schedules, and compliance documentation.</li>
<li>Draft aviation policy memoranda, operational procedures, reports, and briefings for senior leadership and interagency stakeholders.</li>
<li>Maintain program files, operational schedules, tracking systems, aviation records, and equipment inventory information.</li>
<li>Monitor aviation-related contracts, policies, compliance documentation, fiscal requirements, and performance standards.</li>
<li>Identify and implement process improvements and develop performance metrics that enhance aviation support services and operational effectiveness.</li>
<li>Synthesize technical, operational, and policy information into clear, actionable recommendations and decision-support products.</li>
<li>Support daily management of Security Sector Assistance (SSA) programs within the Global Strategy and Oversight (GSO) Team, including tracking funding execution and program milestones across FMF (Foreign Military Financing), IMET (International Military Education and Training), and PKO/NSEA (Peacekeeping Operations/Nonproliferation, Antiterrorism, Demining and Related Programs) accounts.</li>
<li>Support Customer-wide communications as directed, including contribution to the Weekly Activity Report, Senior Staff notes, DAS (Deputy Assistant Secretary) Huddle summaries, and meeting minutes.</li>
<li>Support overall task order program management and continuity as Deputy Program Manager, including coordination with the Project Leader, COR, and contractor staff.</li>
</ul><h2 class="jobSectionHeader"><b>Minimum Qualifications:</b></h2>
<ul><li>Minimum of five (5) years of relevant professional experience, including at least two (2) years supporting military, civil, or international aviation programs.</li>
<li>Demonstrated experience managing and coordinating aviation programs, including oversight of flight-log maintenance, airworthiness, and documentation compliance.</li>
<li>Substantial experience supporting aviation safety, risk management, and performance tracking, with a thorough understanding of FAA requirements.</li>
<li>Demonstrated familiarity with FAA regulations, international civil aviation procedures, and interagency operational coordination.</li>
<li>Proven ability to coordinate effectively with Defense Attach&eacute; Offices, host-nation aviation authorities, and interagency partners.</li>
<li>Experience drafting aviation policy memoranda, developing operational procedures, and preparing briefings for senior leadership and interagency stakeholders.</li>
<li>Proficiency in maintaining program files, managing operational schedules, and overseeing tracking systems for aviation operations and equipment inventories.</li>
<li>Demonstrated skill in process improvement and development of performance metrics for aviation support services.</li>
<li>Proven ability to synthesize technical and policy information into clear, actionable reports and recommendations.</li>
<li>Strong organizational, analytical, written, and oral communication skills.</li>
<li>Bachelor's degree from an accredited institution in aviation management, engineering, international relations, or a related discipline.</li>
<li>Minimum of four (4) years of consulting or relevant professional experience, including at least one (1) year of direct monitoring and evaluation of programs related to foreign policy or security cooperation. Note: this requirement is in addition to the five-year experience minimum listed above; candidates must satisfy both.</li>
<li>Active PMP (Project Management Professional) certification or equivalent credential in aviation operations. If in progress, include anticipated completion date.</li>
<li>Active Secret security clearance required; eligibility for Top Secret/SCI access may be required based on position assignment.</li>
<li>Commitment to a sustained long-term engagement; this is a Key Personnel position on a five-year task order (base year plus four option years) with strict substitution restrictions.</li>
</ul><h2 class="jobSectionHeader"><b>Highly Valued Qualifications:</b></h2>
<ul><li>Prior experience working within a U.S. Embassy Defense Attach&eacute; Office or comparable defense liaison environment.</li>
<li>Advanced degree in a relevant field.</li>
<li>FAA certification or equivalent aviation-safety or aviation-management credential.</li>
<li>Experience supporting federal aviation, diplomatic clearance, international operations, or security cooperation programs.</li></ul><p></p><div><p><b><br>
#WHYPBG</b></p>
<p>
We have successfully built a company culture based on our single most important asset - our employees. At PBG we are passionate about employee engagement and make it our business to provide our employees a range of challenging and rewarding opportunities that align with business strategy, promote team work and inspire innovation. A job is where you are spending most of your day, so PBG believes in making it a fun, collaborative and productive environment. We want our employees to have the opportunity to grow and be part of a company that is making a lasting contribution to our customers.</p>
<p><b>
Benefits:</b></p>
<ul>
<li>401K Retirement Plan</li>
<li>Medical Plan options with significant financial investments from PBG</li>
<li>Prescription benefit plan</li>
<li>Dental and Vision coverage</li>
<li>Employee Assistance Program</li>
<li>Short term / Long-term disability</li>
<li>Supplemental group life and AD&amp;D options</li>
<li>Yearly Bonuses</li>
<li>Generous Paid Time Off / Paid Holidays</li>
<li>Career/Professional Development Program</li>
<li>Spot Bonus Program</li>
</ul>
<p><b>Equal Employment Opportunity Statement:</b></p>
<p>
PBG is an equal opportunity employer and makes all employment decisions based on job-related qualifications, skills, experience, and business needs. We do not discriminate against any applicant or employee based on legally protected characteristics, including but not limited to race, color, religion, sex, national origin, age, disability, genetic information, or veteran status, in accordance with applicable federal, state, and local laws. PBG complies with all laws regarding non-discrimination in employment in every location in which the company operates</p>
<p><b>
Disclaimer:</b></p>
<p>
This job description reflects management's assignment of essential job functions but is not intended to be a comprehensive list of all activities, duties and responsibilities required by the job incumbent. Nothing in the herein restricts management's right to assign or reassign duties and responsibilities to this job at any time.<br>
This document does not create an employment contract, implied or otherwise, other than an &quot;at will&quot; relationship.</p></div></div><p></p>

Aviation & Operations Manager

MetaPhase Consulting

<div><div><div><p>MetaPhase is currently supporting a public sector client within the U.S. Department of Homeland Security through the management of a Division&rsquo;s high-level operations. Primary responsibilities include technical writing, project management, communications development, and process improvement as well as reporting and presentation development in the form of PowerPoint, white papers, etc.</p><p>
MetaPhase is seeking a mid-level Technical Writer to provide communications, process improvement, operations management, project and program management, analysis, and reporting support. This position is a mid-level role with growth and development opportunities.</p><p>
Basic Qualifications (Required)</p><ul><li>Minimum of 4 years&rsquo; experience working with organizations on administrative and communications teams</li><li>Experience with Business Operations teams and functions is desired, particularly related to audits and internal controls</li><li>Excellent written acumen, stakeholder engagement, and verbal communication skills</li><li>Ability to deliver high quality documentation with strict attention to detail</li><li>Aptitude for creativity, innovation, analysis, process improvement, and problem-solving</li><li>Innate ability to convey complex concepts simplistically via Microsoft Office Suite products (such as Word, PowerPoint, Excel, and Visio)</li><li>Familiarity with SharePoint</li><li>Current U.S. Customs and Border Protection (CBP) Public Trust clearance desired</li><li>U.S. Citizenship required (no exceptions)</li></ul><p>
Essential Responsibilities</p><ul><li>Perform a full range of administrative, operations, and support functions within established deadlines</li><li>Participate in task management workstream for client ranging from system management, language refinement and drafting, consolidation, coordination, and reporting</li><li>Lead or support process documentation and improvement efforts including evaluating the current state, identifying and prioritizing areas for improvement, and working with stakeholders to develop, document, implement, and sustain new processes and procedures</li><li>Proactively engage with stakeholders to identify challenges, recommend solutions, create value, integrate diverse perspectives, and manage expectations</li><li>Translate complex concepts and solutions into deliverables ranging from standard operating procedures, project management plans, and other guidance documents to</li></ul><p>
PowerPoint presentations, one-pagers, newsletters, emails, checklists, and other communication materials</p><ul><li>Apply strong communication skills to build relationships, connect people, and support team members</li></ul><p>
Work Location</p><p>
Indianapolis, IN or Washington, D.C. (hybrid schedule with telework and in-office requirements)</p><p>
Travel</p><p>
Infrequent (less than 10%)</p><p>
Education Level</p><p>
Minimum Bachelor&rsquo;s degree in political science, business administration, public policy, public affairs, communications, English, journalism, creative writing, or a related field</p><p>
Clearance Level</p><p>
This position requires a CBP Public Trust clearance. U.S. Citizenship is also required.</p></div></div><div></div><div><div><p><br>
Compensation</p></div></div><div><div><ul><li><p>
Compensation decisions are dependent of the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $70,000 - $80,000</p></li></ul></div><div><p>
About MetaPhase Consulting</p></div><div><p>
MetaPhase Consulting is different with a purpose - demonstrating a new approach to the industry that puts employees and culture first! We continue to be recognized by industry as one of the fastest growing and most impactful consultancies in the nation, and are aggressively hiring to grow our team:</p></div><p></p><div><p><br>
Fastest Growing</p></div><div><ul><li><p>
Inc 5000 Fastest Growing Company - 2020, 2021, 2022, 2023, 2024, 2025</p></li></ul></div><div><ul><li><p>
Washington Technology Fast 50 Award - 2020, 2021</p></li></ul></div><div><ul><li><p>
Financial Times America's Fastest Growing Companies &ndash; 2021, 2022, 2023, 2025, 2026</p></li></ul></div><p></p><div><p><br>
Best Places to Work</p></div><div><ul><li><p>
USA TODAY Top Workplaces &ndash; 2022, 2023, 2024, 2025</p></li></ul></div><div><ul><li><p>
Washington Post Best Places to Work &ndash; 2022, 2023, 2024, 2025</p></li></ul></div><div><ul><li><p>
Washington's Business Journal&rsquo;s Best Places to Work &ndash; 2021, 2022</p></li></ul></div><div><ul><li><p>
Virginia Businesses Best Place to Work &ndash; 2021, 2022, 2023, 2024, 2025</p></li></ul></div><div><ul><li><p>
Northern Virginia Technology Council Top 100 Technology Firms &ndash; 2020</p></li></ul></div><p></p><div><p><br>
Company &amp; Individual Awards</p></div><div><ul><li><p>
2021, 2023, 2024, 2025 Moxie Award Finalist</p></li></ul></div><div><ul><li><p>
2022 SECAF Government Contractor Awards ($27.5 to $50 Million in Revenue)</p></li></ul></div><div><ul><li><p>
2022 FedHealth IT and G2XChange Women in in Leadership Awards &ndash; Beth Angerman</p></li></ul></div></div><div><div><ul><li><p>
2022 George Mason University Prominent Patriots in Business &ndash; Fred Costa</p></li></ul></div><div><ul><li><p>
2022 TiE DC Capital ELITE Award</p></li></ul></div><div><ul><li><p>
2023, 2024, 2025 Elev8 Engage GovCon Finalist</p></li></ul></div><div><ul><li><p>
2023, 2024 Maryland Tech Council ICON Awards Finalist for Government Contracting Company of the Year: Over $50 Million</p></li></ul></div><div><ul><li><p>
2023 Greater Washington Government Contractor of the Year ($25 to $75 million) Awards Finalist</p></li></ul></div><div><ul><li><p>
2024 Consulting Magazine Tech Innovator</p></li></ul></div><div><ul><li><p>
2025 Northern Virginia Technology Council Tech100 Company</p></li></ul></div><div><ul><li><p>
2026 FORUM Innovation Awards &ndash; ChallengeAI by Brian Funk (CTO)</p></li></ul></div><div><ul><li><p>
2026 FORUM Disruptive Tech Change Agent &ndash; Brian Funk (CTO)</p></li></ul></div><div><ul><li><p>
2026 Orange Slices Elev8[X] Finalist</p></li></ul></div><p></p><div><p><br>
MetaPhase Consulting is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability or veteran status, or any other factors protected by federal, state, or local law.</p></div></div><br>
#dice<br>
#LI-Hybrid</div>

Technical Writer

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