administrative assistant

executive assistant

administrative assistant (hybrid) Jobs in Washington

administrative assistant (hybrid)

administrative assistant - genealogy office Jobs in Washington

administrative assistant iv Jobs in Washington

administrative assistant iv

administrative office assistant

Stimson Center

<div>Administrative Assistant
FTE: 100%
Salary: $49,500 to $73,500
Location: Washington, DC 
About Stimson
The Henry L. Stimson Center (Stimson), a nonpartisan global security think tank located in Washington, DC, seeks an Administrative Assistant reporting to the Deputy Chief of Staff in the Executive Office. This role ensures that our practices support our mission-driven work, align with Stimson's vision, values, strategic goals, standards of conduct, and operational objectives, and demonstrate our commitment to diversity, equity, inclusion, and employee well-being.
We seek a highly motivated, organized, entrepreneurial, and collaborative individual committed to Stimson's mission and core values. This person understands that any organization is only as good as the people working there and the relationships they build and sustain. This job will require building authentic relationships with staff and affiliates that facilitate the successful candidate's ability to challenge, develop, and support them. 
About the Program and Position Summary
Full-time; in-office presence required Monday-Thursday, Friday remote
The Henry L. Stimson Center seeks a highly organized and detail-oriented administrative professional to support the President &amp; CEO, the Senior Vice President of Research Programs, and Vice President of External Affairs, plus others in the Executive Office. This position is focused on administrative duties, including scheduling, coordination, and day-to-day administrative and logistical tasks that ensure the smooth operation of the Executive Office. This is not a research position. The ideal candidate is reliable, attentive to detail, proactive, and comfortable managing multiple tasks in a fast-paced environment. Strong organizational skills, professionalism, and clear communication are essential. 
Responsibilities:<ul><li>
Maintain calendars, schedule meetings, and coordinate travel for members of the Executive Office;</li><li>
Prepare logistical support for internal and external meetings, including scheduling rooms, preparing and distributing prep materials, arranging catering, or taking notes, when needed;</li><li>
Assist with preparation and formatting of agendas, correspondence, and reports;</li><li>
Support administrative coordination for Board of Directors events;</li><li>
Track and submit monthly expense reports;</li><li>
Maintain organized electronic and physical files and records; and</li><li>
Perform other administrative duties as may be required.</li></ul> 
Qualifications &ndash; required:
<ul><li>Ability to keep pace in a high-speed work environment and an ability to respond to requests quickly;</li><li>
Meticulous organizational skills and attention to detail;</li><li>
Ability to manage multiple tasks and meet deadlines;</li><li>
Demonstrated ability to plan, prioritize, and schedule work activities while managing time efficiently;</li><li>
Ability to follow instructions and the capacity to self-manage;</li><li>
Ability to work both independently and with a team successfully;</li><li>
An innovative spirit, a way with people, a calm-under-pressure and flexible approach when things move quickly;</li><li>
Strong verbal and written communication skills;</li><li>
Excellent interpersonal skills, including the ability to build and manage relationships with all staff, donors, and others within the Stimson community;</li><li>
Accountability, professionalism, and commitment to excellence;
</li><li>Maintains discretion; and</li><li>
Intermediate to advanced skills in Microsoft suite (Outlook, Word, Excel, PowerPoint, etc.), Salesforce, and academic/foreign policy research.</li></ul> 
Qualifications &ndash; preferred:
Prior administrative or office support experience, preferably in a nonprofit environment. 
We welcome applications from candidates who may not meet all preferred qualifications. 
Application requirements:<ul><li>
Qualified candidates should submit cover letter with salary requirements and resume.
</li><li>Incomplete applications will not be considered.</li></ul> 
Applicants must be eligible to work in the United States. Visa sponsorship is not available for this position. 
Employee Benefits
15 Vacation Days, 10 Sick Days, 13 Paid Holidays, Medical, Dental, and Vision Insurance, Retirement Match, Long-Term and Short-Term Disability Insurance, Accidental Death and Dismemberment Insurance, Life Insurance, Flexible Spending Plan, Commuting, Wellness, Education Benefits, Parental Leave, and Bereavement Leave. 
Stimson is an equal-opportunity employer. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.</div>

Administrative Assistant

Robert Half

<div>
 We are looking for a skilled Administrative Assistant to join our team on a contract basis in Washington, District of Columbia. This role requires a proactive individual who can efficiently manage office operations, maintain organization, and support various administrative tasks. The ideal candidate will possess excellent multitasking abilities and thrive in a dynamic, fast-paced environment.
 
 
 Responsibilities:
 
 &bull; Organize and maintain office files and ensure proper use of digital tools, including OneDrive, for document management.
 
 &bull; Monitor and replenish office supplies to maintain a well-stocked and functional workspace.
 
 &bull; Perform data entry tasks and ensure accuracy in administrative records and reports.
 
 &bull; Provide front desk support by answering inbound calls and managing receptionist duties.
 
 &bull; Assist with scheduling, coordinating meetings, and managing calendars for team members.
 
 &bull; Utilize Microsoft Excel and Word to create, edit, and manage documents and spreadsheets.
 
 &bull; Ensure the office environment remains organized and conducive to productivity.
 
 &bull; Collaborate with team members to adapt to various protocols and processes.
 
 &bull; Support inventory management and tracking to meet office needs.
 
 &bull; Handle additional administrative duties as assigned to support overall operations.
 
 &bull; Proficiency in Microsoft Office Suite, including Excel and Word.
 
 &bull; Previous experience in administrative assistance, preferably in a government or similar setting.
 
 &bull; Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
 
 &bull; Excellent communication skills, both written and verbal.
 
 &bull; Ability to adapt to diverse work environments and protocols.
 
 &bull; Experience with digital file management systems, such as OneDrive.
 
 &bull; Familiarity with basic office equipment and general office operations.
 
 &bull; High level of attention to detail and accuracy in all tasks.
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Daughters of the American Revolution

<div>
 The DAR is seeking a highly organized professional to join the team as our new Administrative Assistant.
 
 
 This position will provide comprehensive administrative support to our Genealogy department, which will include managing internal and external communications, application records, and office needs.
 
 
 The successful candidate will have excellent organizational skills, be comfortable with learning and mastering computer programs, and have a solid customer service background. An interest in history and genealogy will be useful in this role.
 
 
 
 Position Functions
 
 
 
 <ul>
 <li>
 Serves as the initial point of contact for the department by answering telephone calls, monitoring department email inboxes, and responding to all general inquiries, redirects as needed, and provides basic procedural guidance.
 </li>
 <li>
 Manages the department's filing systems for membership applications. This will include filing, retrieving, and basic maintenance of systems.
 </li>
 <li>
 Assists the Data Entry department by pulling needed applications and tracking records.
 </li>
 <li>
 Monitors and processes returned applications, including preparing communication, managing returned checks, and updating status reports.
 </li>
 <li>
 Processes incoming and outgoing correspondence and adds notes to the appropriate documentation when applicable.
 </li>
 <li>
 Prepares purchase orders and orders office supplies to maintain steady levels.
 </li>
 <li>
 Assists department leadership with reporting, budgets, and publications. Also provides support when preparing for large Society meetings and functions.
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 A minimum of 2 years of administrative experience or office management experience in a high-volume setting with multiple priorities.
 </li>
 <li>
 Experience in client or member services and high-level customer service required.
 </li>
 <li>
 Two years of college and/or equivalent work experience are required.
 </li>
 <li>
 Effective verbal skills; able to communicate clearly and concisely with all levels of the organization and external stakeholders.
 </li>
 <li>
 Capable of writing effective business correspondence and strong editing skills.
 </li>
 <li>
 Proficiency in Microsoft Office products, especially Access and Excel. Mail merge capability required.
 </li>
 <li>
 Familiarity with iMIS, OnBase preferred or the ability to learn proprietary software quickly.
 </li>
 <li>
 Excellent organizational skills with a focus on detail, accuracy, and recordkeeping.
 </li>
 <li>
 Ability to work independently, handle confidential information with discretion, and adapt to shifting priorities and deadlines.
 </li>
 <li>
 Courteous and professional interaction with members, staff, and the public.
 
 
 </li>
 </ul>
 
 The DAR Offers
 
 
 
 <ul>
 <li>
 Hiring annual salary range from $48,000 to $60,000, with the final determination based upon the candidate's overall experience
 </li>
 <li>
 We offer both paid vacation and paid sick leave, up to 12 days each for 1st year of employment and observe 12 holidays.
 </li>
 <li>
 Medical/Rx, dental, and vision benefits.
 </li>
 <li>
 Employer-paid life insurance/AD&amp;D and Long-term disability insurance.
 </li>
 <li>
 Flexible spending accounts (health and dependent care)
 </li>
 <li>
 HSA with employer contribution if enrolled in the HDHP option.
 </li>
 <li>
 403(b) retirement plan with a full-vested employer match.
 </li>
 <li>
 Free tickets to Constitution Hall events.
 
 
 </li>
 </ul>
 
 As an Equal Opportunity Employer, we are committed to building and retaining a team that represents a variety of skills, experiences, and perspectives. All employment decisions are based on business needs, job requirements, performance, and qualifications without regard to race, religion or belief, national or ethnic origin, gender/sex (including pregnancy), age, physical, mental, or sensory disability, sexual orientation, gender identity and/or expression, marital or domestic partnership status, veteran and military status, family or parental status, or any other status protected under federal, state, or local law. The DAR will not tolerate discrimination or harassment based on any of these characteristics.
 
 
 
 
 
 Job Posted by ApplicantPro
 
 
</div>

Administrative Assistant - Genealogy Office

Canam Steel

<div>This position follows a hybrid work model, with the expectation to be onsite at our Buckeye, AZ or Washington, MO preferred locations up to three (3) days per week, or as determined by your manager based on team and business needs. The remaining days may be worked remotely.
Candidates must reside within a reasonable commuting distance of one of our preferred locations of Buckeye, AZ or Washington, MO. Other locations may be considered. Flexibility in the hybrid schedule may vary depending on departmental needs.
Provides administrative support and document control to Estimation staff by organizing information, ensuring it is prepared for technical evaluation, and any other administrative functions.

ESSENTIAL FUNCTIONS:
<ul>
<li>Monitor and process emails from shared estimating email inboxes.</li>
<li>Ability to move around various internet sites and storage sites.</li>
<li>Tag, prioritize and organize emails.</li>
<li>Review Request for Quotes and follow up with sales as needed.</li>
<li>Perform data entry using CSC sales and estimation system.</li>
<li>Download large contract documentation files from various ftp sites and upload onto company Share Point folder system.</li>
<li>Extract, organize, compile and manage contract documentation using pdf software Bluebeam.</li>
<li>Strong organizational and prioritization skills and high attention to detail are a must.</li>
<li>Maintain ownership of assigned inbox while assisting other team members as needed.</li>
<li>Performs other duties as assigned by supervisor.</li>
<li>Regular and reliable attendance.</li>
</ul>Requirements:
REQUIREMENTS:
<ul>
<li>High school diploma or equivalent.</li>
<li>6 months &ndash; 1 year of administrative experience and use of computer software including MS Word and Excel.</li>
<li>Effective oral and written communication skills both in-person and virtual.</li>
<li>Must be able to read and write in English.</li>
<li>Must have the ability to perform multi-task functions in an often fast-paced environment.</li>
<li>Competence in basic math.</li>
<li>PC skills include the following software: Microsoft Suite, Blue Beam, Dynamics 365.</li>
</ul>
PHYSICAL DEMANDS:
<ul>
<li>Frequent communication with others to exchange information.</li>
<li>Frequent repetition of motions that may include the wrists, hands and/or fingers.</li>
<li>Frequent moving about to accomplish tasks or moving from one worksite to another.</li>
<li>Occasional adjusting or moving objects up to 20 pounds in all directions.</li>
<li>Constantly remaining in a stationary position, often standing or sitting for prolonged periods.</li>
<li>Constant use of computer for prolonged periods.</li>
<li>Constantly thinking and processing information.</li>
<li>Constantly maintaining concentration and focus on tasks.</li>
</ul>
WORK ENVIRONMENT:
<ul>
<li>General office environment.</li>
<li>May require occasional exposure to production areas with airborne particles, loud noises, and extreme heat and cold.</li>
<li>Personal protection equipment is required when entering a manufacturing plant.</li>
<li>May be a remote, office or hybrid schedule as approved by supervisor.</li>
<li>Travel for training as needed.</li>
</ul>
DISCLAIMER:
 
Employees must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodation will be provided to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. CSC retains the right to change or assign other duties to this position. 
 
Req Benefits: In addition to base salary, this role will be eligible for participation in Canam Steel Corp (CSC)'s benefits programs, including medical, dental, vision, (plus additional voluntary benefits) and 401K (with employer match).
 
Compensation: $39,000 - $47,000 / yr</div>

Administrative Assistant (Hybrid)

ITG Brands

<div><div><div><div><h2 class="jobSectionHeader">Location</h2><div>
District of Columbia</div></div><div><h2 class="jobSectionHeader">
City</h2><div>
Washington</div></div><div><h2 class="jobSectionHeader">
Role Type</h2><div>
Permanent</div></div></div><div><h2 class="jobSectionHeader">
WHO WE ARE</h2><div>
ITG Brands is the third-largest tobacco company in the USA with offerings of some of the most well-known cigarette, cigar, and e-vapor brands. As a member of the globally recognized Imperial Brands PLC family, we are a forward-thinking partner with operational integrity. 


ITG Brands is committed to putting consumers at the center of what we do, while creating an innovative workplace where inclusion, creativity, and bold thinking drive progress. This empowers us to bring our true selves to work, to collaborate more effectively through showing our passion and being confident to bring new ideas to the table. 


We are not afraid to seize opportunities and make things happen &ndash; both individually and collaboratively. We strive to exceed expectations by seeing things differently and doing things differently. This truly is a place where we all share a challenger mindset which drives our success.</div></div><div><h2 class="jobSectionHeader">
What You Will Do</h2><div><ul><li>JOB SUMMARY</li></ul>
<div>
<div>Under general supervision, responsible for providing administrative support managing complex schedules, handling diverse organizational tasks, and coordinating intricate travel arrangements, all while maintaining keen attention to detail, discretion, and sensitivity to confidential information.</div></div><div> 
 
<ul><li>WHAT YOU WILL DO</li></ul></div>
<ul>
<li>Schedule Management:
</li>
<li><ul><li>Manage and coordinate complex calendars for multiple individuals, prioritizing and scheduling meetings, appointments, and events.
</li>
<li>Anticipate scheduling conflicts and proactively suggest alternative solutions.
</li>
<li>Ensure individuals are well-prepared for meetings, including providing agendas, background information, and briefing materials.
</li>
<li>Manages requests and inquiries independently, demonstrating sound judgment and decision-making aligned with stakeholder needs
</li>
</ul></li><li>Travel Arrangements:
</li>
<li><ul><li>Arrange and coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.
</li>
<li>Ensure all travel arrangements align with corporate travel policies and meet the executives&rsquo; preferences.
</li>
<li>Manage visa applications and ensure compliance with international travel requirements.
</li>
</ul></li><li>Expense Management
</li>
<li><ul><li>Processes expenses, invoices, purchase orders, and ad hoc payment requests, thoroughly verifying the accuracy of invoices before presenting them for final approval.
</li>
</ul></li><li>Meeting &amp; Event Support:
</li>
<li><ul><li>Organize and prepare for meetings, including gathering and preparing materials, setting up conference rooms, and handling logistics.
</li>
<li>Prepares and distributes agendas, records and circulates meeting minutes, and ensures follow-up on action items until completion
</li>
<li>Greets and welcomes internal and external guests, maintaining a professional and courteous atmosphere
</li>
<li>Project managing key events for the Leadership Team
</li>
<li>Supports event planning and coordination for corporate events, executive off-sites, and team-building activities.
</li>
<li>Collaborates with other departments to ensure cross-functional coordination of events.
</li>
</ul></li><li>Confidentiality and Discretion:
</li>
<li><ul><li>Handles confidential matters with a high level of professionalism, discretion, and confidentiality
</li>
<li>Ensures compliance with all company policies and legal requirements regarding confidentiality and data protection.
</li>
</ul></li><li>Office &amp; Relationship Management
</li>
<li><ul><li>Maintain a well-organized office environment, including managing supplies and coordinating with facilities for any necessary support.
</li>
<li>Provide backup support to other administrative staff as needed.
</li>
<li>Build and maintain strong working relationships with internal and external stakeholders
</li>
<li>Represent the leadership team with professionalism and a positive attitude in all interactions.
</li>
<li>Acts as an ambassador within the business demonstrating our Connections Behaviors
</li>
<li>Works with colleagues and ensures knowledge of the business is up to date with what is happening (across the business)
</li>
</ul></li><li>Performs other job-related duties as assigned</li></ul> 

</div></div><div><h2 class="jobSectionHeader">Qualifications</h2><div><ul><li>REQUIRED MINIMUM QUALIFICATIONS:</li></ul>

Education and Experience:
<ul>
<li>High School Diploma / GED
</li>
<li>5+ Years related work experience to include, but is not limited to
</li>
<li><ul><li>C-Suite level support
</li>
<li>Working in a corporate / fast moving environment
</li>
<li>Using third-party travel systems to book travel and accommodations, while also ensuring that visa requirements are met and second passports are obtained if necessary
</li>
<li>Managing multiple calendars simultaneously, ensuring seamless coordination and prioritization of appointments and meeting
</li>
</ul></li><li>Must be 21 years of age or older</li></ul> 

Knowledge of:
<ul>
<li>Advanced proficiency with Microsoft Office (Outlook, Word, Excel, &amp; PowerPoint) and Microsoft Teams
</li>
<li>Knowledge of SAP Concur, Workday, and the processes for raising purchase orders, completing expenses, and tracking finances</li></ul> 

Skilled in:
<ul>
<li>Connecting the dots across the business, identifying overlapping meetings or travel plans, and proactively suggesting more efficient ways to coordinate and optimize schedules
</li>
<li>Verbal and written communication
</li>
<li>Attention to detail
</li>
<li>Problem/situation analysis
</li>
<li>Effective time and task management
</li>
<li>Multitasking capabilities
</li>
<li>Flexibility and adaptability</li></ul> 

Ability to:
<ul>
<li>Read, write, and speak English fluently
</li>
<li>Manage multiple work projects, coordinate the calendars of multiple individuals, and organize multiple travel arrangements concurrently
</li>
<li>Maintain a highly professional approach and remain calm under pressure
</li>
<li>Communicate to a broad and diverse audience
</li>
<li>Plan, organize, prioritize and manage projects or programs
</li>
<li>Maintain effective working relationships
</li>
<li>Demonstrate critical thinking
</li>
<li>Work with diverse populations and varying education levels
</li>
<li>Receive and communicate information orally and in writing
</li>
<li>Prioritize assignments, workload, and manage time accordingly</li></ul> 
</div></div> 
 
 
<div><h2 class="jobSectionHeader">Work Environment and Physical Demand</h2><div><ul>
<li>
Requires light physical effort. Occasionally lifts or moves light objects (under 10 lbs.).
</li>
<li>Walks, sits, or stands for prolonged periods.
</li>
<li>Requires prolonged machine operation including computer and keyboard equipment.</li></ul> 

This job description is intended to be generic in nature and describe the essential functions of the job. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.</div></div><div><h2 class="jobSectionHeader">
What We Offer</h2><div><ul><li>Competitive benefits package that includes medical/dental/vision/life insurance/disability plans</li><li>Dollar for dollar 401k match up to 6% and 5% annual company contribution</li><li>15 Company-paid holidays</li><li>Generous paid time off</li><li>Employee recognition and discount programs</li><li>Education assistance</li><li>Employee referral bonus program</li></ul>

Annual Base Salary Range: $57936.00 - $72420.00

Final compensation will be determined based on experience, qualifications, and internal equity. This role may also be eligible for annual bonus or incentive compensation.</div></div><div><h2 class="jobSectionHeader">
Applicant Information</h2><div>
This job description describes the essential functions of the job at the time the job description was created, but it is not an exhaustive list of tasks, duties and responsibilities. In addition, the position may evolve or change over time and such changes may not be reflected in the job description until it is next updated.</div></div><div><h2 class="jobSectionHeader">
Everyone Belongs</h2><div> 

ITG Brands and ITG Cigars provides equal employment opportunities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you have a concern about discrimination in the application or hiring process or you need an accommodation based on religion, disability or pregnancy in the application or hiring process, please contact us at TalentAcquisition@itgbrands.com.</div></div></div></div>

Administrative Assistant IV

DC - Confidential

We are a small boutique law firm located near Nationals Park in Washington, DC. We are seeking a full-time, highly organized, detail-oriented and tech-savvy Senior Administrative Assistant to assist with attorney support, day-to-day operations and ensure the smooth functioning of the office. This position requires administrative and operational support skills combined with bookkeeping experience. The ideal candidate is a team player who is comfortable managing multiple responsibilities in a dynamic environment with a willingness to pitch in however needed.The position is primarily hybrid but during busy periods full-time presence in the office may be required.KEY RESPONSIBILITIESAdministrative Support:&middot; Administrative support for all attorneys&middot; Work with the Office Manager on all matters related to office operations and administrative functions&middot; Board meeting preparation, assistance with running board meetings, and drafting of board meeting minutes&middot; Office technology support for all attorneys&middot; Willingness to pitch in with support tasks such as pickup and distribution of office mail, depositing checks at the bank, supply orders, etc.Bookkeeping:&middot; Assist with maintaining accurate financial records, including accounts payable and receivable, general ledger entries, and bank reconciliations&middot; Process invoices, expense reports, and payments in a timely manner&middot; Assist with preparing monthly, quarterly, and annual financial reports&middot; Assist with budgeting, forecasting, and cash flow management&middot; Assist with coordination of external accountants, auditors, and tax professionalsCORE COMPETENCIES&middot; Excellent client service skills&middot; Positive attitude and team player&middot; Communicating effectively&middot; Ability to organize, prioritize, multi-task, meet deadlines, and exhibit attention to detail&middot; Previous experience in a similar role within a small to medium size law or professional services firm working for multiple attorneys a plusREQUIREMENTS&middot; Minimum of 3 years administrative assistant experience&middot; Minimum of 3 years bookkeeping experience&middot; Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Teams and Zoom&middot; Advanced skills with Portable Document Format files (PDF) editor software such as Adobe Acrobat Pro&middot; Exceptional skills in writing, proofreading, editing, and formatting&middot; Bookkeeping, AP, AR, and invoicing experience&middot; Strong understanding of basic accounting principles&middot; Proficiency in accounting software (e.g. QuickBooks, BQE Core, etc.)&middot; Proficiency in expense reimbursement and vendor invoice payment systems&middot; Proficiency in file management systems such as NetDocuments&middot; Exceptionally organized with strong attention to detail and consistent follow-through&middot; Motivated with the ability to multi-task, take ownership of tasks, and work proactively and independently&middot; Strong interpersonal skills with a good attitude and ability to be a team player&middot; Willingness for role to evolve and accept new responsibilitiesWe offer a competitive salary and an attractive benefits package including health insurance, dental insurance, life/AD&amp;D insurance, 401(k), and paid time off. As a smaller firm, we take a personal interest in all of our employees and pride ourselves in promoting a good work-life balance.Please send resume, references, and salary requirements.Pay: $65,000.00 - $80,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Washington, DC 20003

Senior Administrative Assistant with Bookkeeping Experience Preferred

Addison Group

<div>
 
 
 Job Title:
 
 HR Administrative Assistant (Part-Time)
 
 
 
 Industry:
 
 Nonprofit / Association
 
 
 
 Location (city, state):
 
 Washington, DC
 
 
 
 Assignment Type:
 
 Contract-to-hire (through end of September, with potential for extension/conversion)
 
 
 
 Pay:
 
 $25&ndash;28/hr (depending on experience)
 
 
 
 Benefits:
 
 This position is eligible for medical, dental, vision, and 401(k).
 
 
 
 Work Schedule:
 
 
 <ul>
 <li>
 Part-time, 20&ndash;24 hours per week
 </li>
 <li>
 Tuesday&ndash;Thursday, 9:30 AM &ndash; 5:30 PM
 </li>
 <li>
 Hybrid schedule with two onsite days and one remote day
 </li>
 </ul>
 
 
 
 
 
 About Our Client:
 
 
 
 Addison Group is partnering with our client, a mission-driven organization, to identify a Part-Time HR Administrative Assistant. This team operates in a collaborative, fast-moving environment and is seeking someone who can provide reliable day-to-day support across HR operations.
 
 
 
 
 
 
 Job Description:
 
 
 
 This is a hands-on HR support role responsible for keeping daily operations running efficiently. The position will assist with recruiting coordination, employee records management, onboarding and offboarding activities, and a variety of administrative and project-based tasks. The ideal candidate is highly organized, adaptable, and eager to contribute wherever needed.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Recruiting Support:
 
 
 <ul>
 <li>
 Coordinate and schedule candidate interviews across teams
 </li>
 <li>
 Track and maintain recruiting-related expenses and invoices
 </li>
 <li>
 Provide general support for talent acquisition efforts
 </li>
 </ul>
 
 
 Onboarding &amp; Offboarding:
 
 
 <ul>
 <li>
 Prepare and maintain new hire documentation in both digital and physical systems
 </li>
 <li>
 Assist with coordinating exit processes and scheduling exit meetings
 </li>
 <li>
 Ensure employee records are accurate and up to date
 </li>
 </ul>
 
 
 HR Operations &amp; Administrative Support:
 
 
 <ul>
 <li>
 Provide day-to-day support to the HR team on ongoing initiatives and special projects
 </li>
 <li>
 Manage incoming calls and route inquiries appropriately
 </li>
 <li>
 Maintain office supplies and coordinate orders as needed
 </li>
 <li>
 Organize HR file storage systems and ensure documentation is properly maintained
 </li>
 <li>
 Support planning and execution of internal events such as trainings, meetings, and employee programs
 </li>
 <li>
 Take meeting notes and help track follow-ups and action items
 </li>
 <li>
 Process vendor invoices and review for accuracy, including benefits-related billing
 </li>
 <li>
 Assist with reporting on a recurring basis (daily, monthly, quarterly)
 </li>
 <li>
 Reconcile departmental expenses and resolve discrepancies
 </li>
 <li>
 Support general office logistics including mail distribution and special orders
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 2+ years of administrative experience, ideally supporting HR or a similar function
 </li>
 <li>
 Experience with scheduling, event coordination, and office support
 </li>
 <li>
 Familiarity with HR systems such as ADP and applicant tracking systems (ATS), Greenhouse preferred
 </li>
 <li>
 Proficiency with Microsoft Office tools, including OneDrive and SharePoint
 </li>
 <li>
 Strong attention to detail with the ability to manage data, reporting, and billing tasks accurately
 </li>
 <li>
 Ability to coordinate logistics for meetings, events, and special projects
 </li>
 <li>
 Highly organized with the ability to manage files, supplies, and administrative processes
 </li>
 <li>
 Comfortable working in a fast-paced environment with shifting priorities
 </li>
 <li>
 Associate&rsquo;s degree required
 </li>
 </ul>
 
 
 
 
 
 Additional Details:
 
 
 <ul>
 <li>
 Start Date: Early May
 </li>
 <li>
 Interview Process: Single panel interview (virtual or onsite)
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 <li>
 Team Size: Small, collaborative HR team
 </li>
 <li>
 Opportunity for conversion based on performance and business needs
 </li>
 <li>
 Hourly schedule may have some flexibility based on availability
 </li>
 </ul>
 
 
 
 
 
 Perks:
 
 
 <ul>
 <li>
 Opportunity to support a collaborative and mission-driven team
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 <li>
 Exposure to a wide range of HR functions and projects
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 <li>
 Flexible part-time schedule
 </li>
 <li>
 Potential for long-term opportunity
 </li>
 </ul>
 
 
 
 
 
 Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.
 
 
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