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administrative officer

rkelley@northeasternairquality.com

Job Overview Northeastern Air Quality is seeking a highly organised and proactive Administrative Officer to join our dedicated team. This is a Full-Time position based in our office in Maryland City, Maryland, United States. As a key member of our team, you will be responsible for ensuring the smooth and efficient operation of our office, providing crucial support to our environmental consultants. Northeastern Air Quality is a leading provider of air quality testing and assessment services for both residential and commercial clients. This role is central to helping us achieve our mission of promoting healthier air standards for all. Responsibilities * Manage day-to-day office operations to ensure a well-organised and efficient work environment. * Coordinate appointments, meetings, and schedules for our team of consultants and manage client communications. * Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy. * Maintain and organise company records, including client files and project documentation, both physically and digitally. * Handle incoming calls and emails, acting as the first point of contact for many of our clients. * Assist with basic financial tasks such as processing invoices and tracking office expenses. * Order office supplies and manage relationships with vendors and service providers. * Support the team with travel arrangements and the organisation of company events. Qualifications * Proven experience in an administrative role, such as an Administrative Officer, Office Administrator, or a similar position. * Exceptional organisational and time-management skills with the ability to manage multiple tasks and prioritise effectively. * Proficient in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Excellent written and verbal communication skills, with a professional and courteous manner. * Strong attention to detail and a commitment to producing high-quality work. * A proactive approach to problem-solving and the ability to work independently. * A-levels or equivalent qualification; a degree in Business Administration or a related field is desirable. * A genuine interest in environmental issues would be a significant advantage. Benefits * A competitive annual salary of $60 - $70 USD per hour * A comprehensive benefits package. * Generous holiday allowance and paid time off. * Opportunities for ongoing professional development and training. * A supportive and collaborative team culture. * The opportunity to contribute to a company with a positive environmental impact.

Administrative Officer

Kansas Office of Judicial Administration

<div>
 
 Position number
 
 : K0070320
 
 
 
 Location of Employment:
 
 25th Judicial District, Garden City, KS 67846
 
 
 
 Position Title and Salary
 
 : Court Services Officer I, grade 36, $28.78 hourly
 
 
 Kansas Judicial Branch Benefits State Employment Center - Benefits (ks.gov)
 
 
 
 Job Duties:
 
 This employment requires the supervision of offenders, adults, juveniles, or both, who are placed on probation by the District Courts. This includes the preparation of detailed adult and juvenile investigative reports for the District Court. An incumbent in this position prepares reports related to the transfer of supervision, progress reports, reports of violations of probation, maintains records of contacts with clients and of the caseload in general. Supervision, counseling, and report writing skills will be used daily. This position works with clients in identifying their needs and referring them to appropriate agencies for assistance and requires working with the community in developing and using their resources.
 
 
 
 Required Education and Experience:
 
 Graduation from an accredited four-year college or university with major course work in corrections, counseling, criminology, psychology, social work, sociology. Current Judicial Branch employee with experience working with the court or probation.
 
 
 
 PREFERRED QUALIFICATIONS:
 
 Good verbal and written communication skills. Bi-lingual. An ability to work independently and work well with people. Computer knowledge and experience is necessary. Experience working with offenders on supervised probation or parole. Applicants must have a valid driver&rsquo;s license.
 
 
 
 OTHER:
 
 All applicants are subject to a name based criminal history background check. If employed by Court Services, the new employee will have to pass a fingerprint-based background check within the first 30 days of employment.
 
 
 
 Applications will be accepted until: Open until filled
 
 
 
 The Americans with Disabilities Act ensures your right to reasonable accommodations during the employment process. A request for accommodation will not affect your opportunities for employment with the Judicial Branch. If you wish to request an ADA accommodation, please contact ada@kscourts.gov or by TDD through the Kansas Relay Center at 800-766-3777
 
 
 Powered by JazzHR
 
 
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</div>

Court Services Officer I - 25th Judicial District

Metropolitan Community College

<div></div><div><div><div>About MCC
Metropolitan Community College is the oldest public institution of higher learning in Kansas City, Missouri, founded in 1915 as the Kansas City Polytechnic Institute. The Junior College of Kansas City, as it was known starting in 1919, was one of the first schools in the country to award an associate degree. Today, MCC offers 125 associate degree and certificate programs.
Metropolitan Community College comprises five campuses on the Missouri side of the Greater Kansas City area 47 major buildings and about 550 acres in all: MCC-Blue River, located in Independence, Missouri; MCC-Longview located in Lee's Summit, Missouri, MCC-Maple Woods located in the Northland of Kansas City, Missouri; MCC-Online and MCC-Penn Valley, located in Midtown Kansas City, Missouri.
MCC is accredited by the Higher Learning Commission. In addition, several programs have specific accreditations as well. 

***MCC does not provide employer-paid sponsorships. 

</div>
</div><div><div><h2 class="jobSectionHeader">Job Summary</h2></div>
<div>Incumbents play a pivotal role in supporting the College&rsquo;s strategic planning processes and Academic Affairs efforts, including activities associated with institutional accreditation; institutional research; Information technology; and collection, analysis, and reporting of information and data.</div>
<div><h2 class="jobSectionHeader">Essential Functions</h2></div>
<div><ul><li>Develop and maintain a robust database for assessment, program review, and curriculum and serve as a subject matter expert on related MDHEWD and HLC requirements</li><li>
Collect, analyze, and review data to facilitate Federal, state, and institutional reporting; submit data and reports to appropriate personnel, departments, and/or agencies to support management decision making, to provide timely and accurate information to administration, and facilitate other departmental operations</li><li>
Prepare and distribute internal and external ad hoc data requests and coordinate with applicable parties to collect information</li><li>
Collect, prepare, reconcile, review, verify, and/or maintain comprehensive information, data, documents, and records; ensure information accuracy and compliance with applicable standards, policies, and procedures</li><li>
Develop and maintain systems for tracking assessment, program review, and curriculum documentation while keeping the Executive Director of Curriculum and Assessment and the Accreditation Liaison Officer apprised of data and information</li><li>
Prepare, edit, proofread, review, print, process, maintain, and/or submit correspondence, reports, records, certificates, forms, letters, pay sheets, training schedules, contracts, payroll, and other general and financial documents; ensure information accuracy and compliance with applicable laws, standards, policies, and procedures; work may also include performing quantitative data analysis when necessary</li><li>
Process, monitor, review, and/or reconcile invoices, accounts, check requests, invoices, purchase orders, reimbursements, deposits, receipts, and IT or other tickets or requests; contacts personnel/ departments/agencies via phone or email to collect payment dues or facilitate assigned operations</li><li>
Coordinate with the Executive Director of Curriculum and Assessment the Academic Catalog, the Faculty Handbook, and the Curriculum handbook to ensure accuracy and compliance with applicable standards, policies, and procedures</li><li>
Collaborate with and/or serve as a liaison to other institutions or agencies, to facilitate research projects, implement data changes and input methods to maintain data integrity; and facilitate related departmental operations</li><li>
Schedule and coordinate appointments, reservations, meetings, workshops, trainings, or other events/activities; maintains calendars; prepare meeting agendas; transcribe meeting minutes; set up rooms/lab facilities; and coordinate with program participants and other relevant individuals</li><li>
Plan and implement events, to include preparing promotional and other materials; managing enrollment processes; coordinating with event participants, vendors, media, and other parties; and performing other operations related to planning and organizing events/orientations/programs</li><li>
Maintain and update departmental systems or databases; update websites and social media accounts; and provide technical support, to include training end-users on system operation, and troubleshooting basic technical issues</li><li>
Perform customer service duties to include providing program/department information, referrals, or other services to students, staff, and other visitors; greeting and directing visitors, students, or staff to appropriate personnel/departments; and answering telephones</li><li>
Coordinate and collaborate with internal and/or external personnel, departments, and agencies, when necessary, to communicate information, serve as a liaison, provide assistance or information, represent the College/department, maintain effective working relations, and facilitate event and departmental operations</li><li>
Perform office management duties to include maintaining inventory; ordering supplies; and sorting and distributing mail</li><li>
Perform other duties as assigned</li></ul></div>
<div><h2 class="jobSectionHeader">Qualifications, Knowledge, Skills, Abilities and Physical Requirements</h2></div>
<div>Minimum Qualifications: 
<ul><li>
Bachelor&rsquo;s degree*</li><li>
Two (2) years of experience in clerical/administrative support or related area</li></ul><ul><li>Minimum Education Qualification can be substituted with an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job</li></ul> 
Preferred Qualifications: 
<ul><li>
Master's degree</li></ul> 
Knowledge, Skills and Abilities: 
<ul><li>
Knowledge of modern office procedures, methods, and equipment</li><li>
Knowledge of applicable Federal, State, and college laws, policies, standards, and regulations</li><li>
Knowledge of filing and recordkeeping practices</li><li>
Knowledge of computers and related software applications</li><li>
Knowledge of event planning and organization principles</li><li>
Knowledge of customer service principles</li><li>
Knowledge of filing principles and practice</li><li>
Knowledge of English language, grammar, and punctuation</li><li>
Knowledge of budget principles</li><li>
Skilled in using a computer and related software applications</li><li>
Skilled in utilizing modern office equipment</li><li>
Skilled in providing customer service</li><li>
Skilled in proofreading and editing documents</li><li>
Skilled in preparing reports and forms</li><li>
Skilled in typing correspondence, memos, and/or other related information</li><li>
Skilled in planning and organizing events</li><li>
Skilled in maintaining confidentiality</li><li>
Skilled in assembling and organizing data and information</li><li>
Skilled in monitoring a budget</li><li>
Skilled in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information</li></ul> 
Physical Requirements 
Positions in this class typically require grasping, hearing, keyboarding, reaching, repetitive motion, standing, talking, visual acuity and walking. The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly.</div>
<div><h2 class="jobSectionHeader">Supplemental Information</h2></div>
<div>EEO Statement: 
Metropolitan Community College is an Equal Employment Opportunity employer that prohibits discrimination or harassment of any person on the basis of race, color, religion, sex, sexual orientation, gender identity, age, birth ancestry, national origin, or disability. EOE/ M/ F/ Vets/ Disabled 
 
Accommodations: 
MCC is committed to the full inclusion of all qualified individuals. As part of this commitment, MCC will ensure that persons with disabilities are provided with reasonable accommodations in all aspects of employment, including the application process. To request an accommodation and/or a copy of the Americans with Disabilities Act applicant procedures, please contact the Office of Human Resources.</div></div></div>
 <div></div><div><div><div>We offer a complete benefits package including:<ul> <li>Health care (medical, dental and vision) </li><li>Flexible Spending Account and Health Savings Account </li><li>Employee Assistance Program </li><li>Retirement including deferred compensation plans </li><li>Life insurance including long-term and short-term disability </li><li>Paid time off (holidays, vacation, and sick leave) </li><li>Professional development </li><li>And much more!</li></ul></div></div></div>

Project Analyst Curriculum and Student Learning

Wolf & Company, P.C.

Entry-Level Clerical Admin Assistant (Flexible) Company: Wolf &amp; Company, P.C. Location: Sun City Center, Florida, United States (REMOTE) Employment Type: Full-Time Salary: $25.00 - $38.00 USD per hour Job Overview Wolf &amp; Company, P.C. is seeking a motivated and organised Entry-Level Clerical Admin Assistant to join our team. This is an excellent opportunity for an individual looking to begin their career in a professional and supportive environment. The successful candidate will be responsible for a variety of administrative and clerical tasks to ensure the efficient operation of our office. This role offers flexibility and is ideal for a proactive individual with a keen eye for detail and a passion for providing outstanding administrative support. About Wolf &amp; Company, P.C. Founded in 1911, Wolf &amp; Company, P.C. is a leading independent accounting and business advisory firm with headquarters in Boston, Massachusetts. For over a century, we have been providing exceptional advisory, assurance, tax, digital consulting, cybersecurity, and risk management services to a diverse range of organisations. Our commitment to excellence and integrity has made us a trusted partner to clients in regulated and growth-oriented industries. Responsibilities As an Administrative Assistant, you will play a crucial role in our daily operations. Your key responsibilities will include: * Providing comprehensive administrative support to ensure efficient office operations. * Managing correspondence, including answering phone calls, responding to emails, and handling incoming and outgoing post. * Assisting with scheduling appointments, maintaining calendars, and coordinating meetings. * Performing general clerical duties such as filing, photocopying, scanning, and data entry. * Preparing and modifying documents, including reports, drafts, memos, and emails. * Maintaining office supply inventories and placing orders when necessary. * Greeting and assisting visitors in a professional and friendly manner. * Supporting various teams with ad-hoc administrative projects. Qualifications We are looking for an individual with the right attitude and a willingness to learn. The ideal candidate will possess the following qualifications: * Excellent organisational and time-management skills with the ability to prioritise tasks effectively. * Strong verbal and written communication skills. * Proficiency in the Microsoft Office Suite (Word, Excel, Outlook). * High level of attention to detail and accuracy. * A proactive, positive, and professional demeanour. * The ability to handle confidential information with discretion and integrity. * Previous experience in an administrative or office role is advantageous but not essential. Benefits Wolf &amp; Company, P.C. offers a competitive salary and a comprehensive benefits package commensurate with a full-time position. We are committed to the professional growth and well-being of our employees.

Entry Level Clerical Admin Assistant (Flexible)

murphypaintersinc

Job Overview Murphy Painters, Inc., a leading Florida-based painting company specialising in high-quality commercial and residential projects, is seeking a diligent and organised Virtual Assistant to join our team. We are committed to delivering excellent service and superior craftsmanship, and we are looking for a professional who shares our dedication to client satisfaction. This is a Full-Time, remote position based in Arizona City, Arizona, United States, offering an excellent opportunity to support the administrative functions of a thriving business. The successful candidate will be instrumental in ensuring our daily operations run smoothly and efficiently. Job Title: Virtual Assistant Employment Type: Full-Time Location: Arizona City, Arizona, United States (Remote) Salary: $45.00 - $60.00 USD per hour Responsibilities As a Virtual Assistant, you will be responsible for a wide range of administrative and client-support tasks. Your key duties will include:  <ul><li>Managing calendars and scheduling client consultations, project estimates, and work commencement dates.</li><li>Serving as the first point of contact for new and existing clients, handling enquiries via phone and email with professionalism and courtesy.</li><li>Preparing and dispatching professional quotes, contracts, and invoices to clients in a timely manner.</li><li>Liaising with our painting crews and suppliers to coordinate project schedules and material orders.</li><li>Maintaining and updating client records and project information within our company database or CRM system.</li><li>Performing general administrative duties, including data entry, document organisation, and report preparation.</li><li>Following up with clients on unpaid invoices and providing exceptional post-project customer service.</li></ul>Qualifications The ideal candidate will be a self-motivated individual with a strong administrative background and a keen eye for detail. Essential qualifications include:  <ul><li>Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar support role.</li><li>Exceptional written and verbal communication skills.</li><li>Strong organisational and time-management skills, with the ability to manage multiple priorities effectively.</li><li>Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace.</li><li>Familiarity with online calendars, scheduling tools, and CRM software.</li><li>The ability to work independently and proactively with minimal supervision.</li><li>A high level of discretion and a commitment to maintaining confidentiality.</li></ul> Desirable attributes:  <ul><li>Previous experience working within the construction, trades, or home services industry.</li><li>Basic knowledge of bookkeeping software such as QuickBooks or Xero.</li></ul> Benefits At Murphy Painters, Inc., we value our team members and offer a supportive work environment. Benefits for this role include:  <ul><li>A competitive hourly wage.</li><li>The flexibility and convenience of a fully remote position.</li><li>The opportunity to play a key role in a reputable and growing company.</li><li>A collaborative and positive team culture that values your contribution.</li></ul>

Virtual Assistant

Job Overview Northeastern Air Quality is seeking a diligent and organised Office Clerk to join our team in Arizona City, Arizona, United States. This is a Full-Time position ideal for an individual who is passionate about providing excellent administrative support and contributing to a company dedicated to improving environmental health. As an Office Clerk, you will be the backbone of our office operations, ensuring everything runs smoothly and efficiently. This vital role supports our team of experts in delivering top-tier air quality testing, assessment, and consulting services to our valued residential and commercial clients. Responsibilities * Serve as the first point of contact for the office, handling incoming calls, emails, and correspondence in a professional and courteous manner. * Manage office supplies inventory and place orders as necessary to ensure seamless operations. * Schedule and coordinate appointments, meetings, and site visits for our environmental consultants and technical staff. * Perform accurate data entry, maintain client records, and manage filing systems, both electronic and physical. * Assist in the preparation of reports, presentations, and other important documents with a high degree of accuracy. * Provide general administrative support to our team, including photocopying, scanning, and mailing. * Assist with basic bookkeeping tasks, such as processing invoices and tracking expenses. * Ensure the office environment is well-maintained, professional, and welcoming to all staff and visitors. Qualifications * Proven experience in an administrative, office support, or office clerk role. * Excellent organisational and time-management skills with a proven ability to meet deadlines. * High proficiency in the use of Microsoft Office Suite (Word, Excel, Outlook). * Strong verbal and written communication skills with a keen eye for detail. * A proactive approach to problem-solving and the ability to work effectively both independently and as part of a team. * A minimum of a high school diploma or equivalent; a formal qualification in office administration is considered a plus. * A genuine interest in environmental services and our company's mission would be a distinct advantage. What We Offer * A competitive hourly salary of $55 - $65. * A supportive and professional work environment. * The opportunity to play a crucial role in a company committed to creating healthier living and working spaces through improved air quality.

Office Clerk

Thebes USA

Job Title: Virtual Assistant Job Overview Thebes USA, the U.S. office of Thebes Consult, an international advisory and consulting firm, is seeking a highly organised and professional Virtual Assistant to join our team. Thebes Consult specialises in providing expert legal, regulatory, investment, and compliance advisory services to a global clientele, with offices in Egypt, Azerbaijan, the UAE, and the USA. This is a full-time, remote position based in the Texas City, Texas, United States area. The successful candidate will be an integral part of our operations, providing comprehensive administrative support to ensure the efficiency and success of our U.S. team. The offered compensation for this role is between $30.00 - $45.00 USD per hour, commensurate with experience. Responsibilities * Manage and maintain executive calendars, including scheduling appointments, internal/external meetings, and conference calls. * Handle professional correspondence, including monitoring and responding to emails on behalf of the team. * Prepare, format, and proofread a variety of documents such as reports, presentations, and legal correspondence. * Conduct research on regulatory updates, market trends, and other topics to support consulting projects. * Organise and maintain digital files, ensuring all documentation is managed with the highest level of confidentiality and accuracy. * Assist with client onboarding processes and maintain client relationship management (CRM) records. * Provide general administrative support, including data entry, expense reporting, and coordinating virtual events. * Liaise professionally with clients, partners, and team members across different time zones. Qualifications * Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative capacity. * Exceptional organisational, multitasking, and time-management skills with a keen eye for detail. * Excellent written and verbal communication skills. * High level of proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools. * The ability to work independently, take initiative, and manage tasks proactively. * Utmost discretion and a proven ability to handle confidential and sensitive information. * Experience within the legal, financial, or professional services industry is highly desirable. * A bachelor's degree in Business Administration, Communications, or a related field is preferred but not required.

Explore 29+ Administrative officer in Kansas City this July. Find roles across top companies and apply now to boost your career.

29 administrative officer jobs In Kansas City

Administrative Officer

Court Services Officer I - 25th Judicial District

Project Analyst Curriculum and Student Learning

Entry Level Clerical Admin Assistant (Flexible)

Virtual Assistant

Office Clerk

Virtual Assistant