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administrative officer

US Office of Naval Research

<div><div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>This is a public notice flyer to notify interested applicants of anticipated vacancies. Applications will not be accepted through this flyer. Interested applicants must follow the directions in the &quot;How to Apply&quot; section of this flyer to be considered. There may or may not be actual vacancies filled from this flyer. Notice of Result letters will not be sent to applicants who respond to this flyer.<br>
<br>
You will serve as an Administrative Officer in the Space Division of NRL.</p></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>This job is open to</b></h2>
</div><div><div><div><h3 class="jobSectionHeader"><b>The public</b></h3>
</div><div>U.S. Citizens, Nationals or those who owe allegiance to the U.S.
</div></div></div><h3 class="jobSectionHeader"><b>Clarification from the agency</b></h3>
<p>U.S Citizens</p></div>
<br><div><div><h2 class="jobSectionHeader"><b>Duties</b></h2>
</div><ul><li>You will act as the focal point for administrative projects-related issues, determining resource requirements such space allocations, salary needs, and procurement.</li>
<li>You will manage and coordinate the Division's performance appraisal program.</li>
<li>You will recommend administrative and management goals and objectives.</li>
<li>You will allocate funds, establish job orders, and amend budgets.</li>
<li>You will manage a staff operating in the procurement, budget, personnel and clerical fields.</li></ul></div>
<br><div><div><h2 class="jobSectionHeader"><b>Requirements</b></h2>
</div><h3 class="jobSectionHeader"><b>Conditions of employment</b></h3>
<ul><li>Must be a US Citizen.</li>
<li>Must be determined suitable for federal employment.</li>
<li>Must participate in the direct deposit pay program.</li>
<li>New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov</li>
<li>Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.</li>
<li>Males born after 12-31-59 must be registered for Selective Service.</li>
<li>You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.</li>
<li>This position is considered Key/Emergency-Essential. You will be required to provide immediate and continuing support to ensure the success of combat operations or the availability of combat-essential systems.</li>
</ul><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<p>Your resume must demonstrate at least one year of specialized experience at or equivalent to the next lower grade level (GS-05/10) or pay band (NO-02) in the federal service or equivalent experience in the private or public sector performing most or all of the following duties:1) Developing, managing and applying policies and procedures related to budget and accounting in a revolving fund environment; 2) Performing studies and analyses of administrative policies and procedures; 3) Managing procurements, contracting, and equipment control procedures for a division; 4) Evaluating financial management policies and procedures; 5) Analyzing and overseeing daily office workflow to ensure completion and/or proper routing and tracking; and 6) Communicating orally and in writing to effectively carry out integrated advisory and program work.<br>
<br>
Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series<br>
<br>
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
</p><div><h3 class="jobSectionHeader"><b>Education</b></h3>
<p>In lieu of specialized experience, you may qualify with the following education or combination of both education and experience:
</p><ul>
<li>Ph.D. or equivalent doctoral degree;</li>
</ul><i>or</i>
<ul><li>3 full years of progressively higher level graduate education leading to such a degree;</li>
</ul><i>or</i>
<ul><li>LL.M., if related;</li>
</ul><i>or</i>
<ul><li>A combination of experience and graduate education as described above that equates to one year of experience</li>
</ul>A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.
</div><p></p><div><h3 class="jobSectionHeader"><b>Additional information</b></h3>
<div><div><p>This position is covered by the Department of Defense Priority Placement Program.<br>
<br>
Several vacancies may be filled.<br>
<br>
A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.<br>
<br>
Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf.<br>
<br>
Veteran's preference does not apply when selecting individuals under this specific hiring authority. However, if you claim veteran's preference, you will be required to submit supporting documentation with your application as described in the Required Documents section below.</p></div></div><br>
<p></p>
<p>Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.</p>
</div><div><div><div><div><div><h1 class="jobSectionHeader"><p>Benefits</p></h1></div></div><div>
<p>A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
</p><p></p><p>Review our benefits
</p><div><p>Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.</p></div></div></div></div></div></div>
<br><div><h2 class="jobSectionHeader"><b>How you will be evaluated</b></h2>
<p>You will be evaluated for this job based on how well you meet the qualifications above.</p>
<p>In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Resumes are restricted to no more than 2 pages. Illegible/unreadable resumes will not be considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.<br>
<br>
As vacancies occur, the Human Resources Office will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this flyer. You will be rated based on the information provided in your resume, along with your supporting documentation.<br>
<br>
If selected, you may be required to provide additional supporting documentation.<br>
<br>
If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, you may be found ineligible/not qualified.<br>
<br>
Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.<br>
<br>
All qualification requirements must be met before being considered for any vacancies.</p></div>
<br><div><div><h2 class="jobSectionHeader"><b>Required Documents</b></h2>
</div><p><b>A complete resume is required. </b>Resumes are restricted to no more than 2 pages. Illegible/unreadable resumes will not be considered. Your resume must show relevant experience, job title, duties and accomplishments. Your resume must show complete information for each job entry to support minimum qualifications. The following information should be provided in your resume: employer's name, starting and end dates (Mo/Yr), hours per week if experience was less than full time (35-40 hours per week), and pay plan, series and grade level (e.g. GS-0201-09) for relevant federal experience. TIP: A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume.<br>
<br>
<b>Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials? </b>Check the <b>Conditions of Employment </b>section above to see if any are required. If you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package.
<br>
<br>
<b>Are you using education as a substitute for some or all of the experience requirement? Is there a basic education requirement for this position?</b> Check the <b>Education</b> section above to see what is allowed and what is required. Any claims you make in your resume or assessment questionnaire regarding education or degrees MUST be supported by submitting with your application official or unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your school. While unofficial transcripts are acceptable for initial application, an official transcript will ultimately be required if you are selected for the position. You may submit a copy your degree(s) if specific coursework does not have to be verified.<br>
<br>
<b>Are you a veteran claiming 5-point veterans' preference</b> or <b>claiming sole survivorship preference? </b>You must submit a copy of your latest DD-214 Certificate of Release or Discharge from Active Duty (any copy that shows all dates of service, as well as character of service [Honorable, General, etc.] is acceptable) OR a VA letter that shows dates of service or service connected disability AND character of service. If you have more than one DD-214 for multiple periods of active duty service, submit a copy for each period of service. If you were issued a DD-215 to amend aforementioned information on the DD-214 you must submit that too. If you are not sure of your preference eligibility, visit the Department of Labor's website: Veterans' Preference Advisor<br>
<br>
<b>Are you a disabled veteran or claiming 10-point veterans' preference?</b><br>
If you are eligible to claim 10 point veterans preference you must submit a DD-214 Certificate of Release or Discharge from Active Duty as described above for 5-point preference.<br>
<br>
You must also provide the applicable supporting documentation of your disability (e.g. disability letter from the VA) as described on Standard Form-15 (SF-15). http://www.opm.gov/forms/pdf_fill/SF15.pdf.<br>
<br>
<b>Are you an active duty service member?</b> Active Duty Service Members are required to submit a statement of service printed on command letterhead and signed by the command. The statement of service must provide the branch of service, rate/rank, all dates of service, the expected date of discharge and anticipated character of service (Honorable, General, etc.).<br>
<br>
Application documents, including supplemental ones, may be shared outside the Human Resources Office. Supplemental documents may contain your SSN, DOB, or personal information of others (e.g., on military orders, marriage certificates). You may redact this information before submitting; however, if selected, you mustprovide unredacted originals.
</p>
<div><h3 class="jobSectionHeader"><b>If you are relying on your education to meet qualification requirements:
</b></h3><p>Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
</p><p>Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.</p></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>How to Apply</b></h2>
</div><div><div><p>To apply, please send your application, to include your resume, transcripts and any supporting documentation for qualifications, via Box at: https://navalresearchlab.app.box.com/f/0cc3747b4c874453a05f99ff9020f9ba<br>
<br>
For your application, please combine all files into one PDF with resume and supporting documents labeled last name, first name for easier review.<br>
<br>
Facsimile and email applications will not be considered.<br>
<br>
All resumes/applications must be received no later than the close date of this flyer. Resumes are restricted to no more than 2 pages. Illegible/unreadable resumes will not be considered.<br>
<br>
It is the applicant's responsibility to verify that all information in their resume and documents, are received, legible, and accurate. HR will not modify answers/documents submitted by an applicant.<br>
<br>
Failure to submit a complete application package will result in an ineligible rating and loss of consideration.</p></div><p><br>
</p></div>
<div><h3 class="jobSectionHeader"><b>Agency contact information</b></h3>
 <div>Erica Deschak-Joya
</div><div><div><div>Phone</div>
<div>(771) 216-7584
</div><div>Email</div>
<div>erica.deschak@nrl.navy.mil
</div></div><div><div>Address</div>
<div><div><i>NAVAL RESEARCH LABORATORY</i><br>
<i>4555 Overlook Avenue SW</i><br>
<i>Washington, DC 20375-5324</i><br>
<i>US
</i></div></div></div></div></div><h3 class="jobSectionHeader"><b>Next steps</b></h3>
<div><div><p>Qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.<br>
<br>
Our evaluation will be based on the information you provide. You should expect that we will verify performance, suitability, and security information and take that information into account in making employment offers.</p></div></div></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Overview</b></h2>
</div><div><div>Accepting applications</div>
<div><div>Open &amp; closing dates</div>
 <div>03/12/2026 to 03/23/2026
</div></div><div><div>Salary</div>
<div>$84,655 to - $134,659 per year
</div></div><div><div>Pay scale &amp; grade</div>
<div>NO 3</div>
</div><div><div>Location</div>
 <div><div><div><div>Naval Research Laboratory, DC
</div><div>1 vacancy</div>
</div></div></div></div><div></div><div><div>Remote job</div>
<div>No</div>
</div><div><div>Telework eligible</div>
<div>Yes&mdash;This position is eligible for ad-hoc/situational telework at the discretion of management.</div>
</div><div><div>Travel Required</div>
<div>Occasional travel - You may be expected to travel for this position.</div>
</div><div><div>Relocation expenses reimbursed</div>
<div>Yes&mdash;Relocation expenses (i.e. PCS) may be authorized in accordance with applicable travel regulations
</div></div><div><div>Appointment type</div>
<div>Permanent</div>
</div><div><div>Work schedule</div>
<div>Full-time</div>
</div><div><div>Service</div>
<div>Competitive</div>
</div><div><div>Promotion potential</div>
<div>None
</div></div><div><div>Job family (Series)</div>
<ul><li>0341 Administrative Officer
</li></ul></div><div><div>Supervisory status</div>
<div>Yes</div>
</div><div><div>Security clearance</div>
<div>Secret</div>
</div><div><div>Drug test</div>
<div>No</div>
</div><div><div>Financial disclosure</div>
<div>No</div>
</div><div><div>Bargaining unit status</div>
<div>No</div>
</div><div></div><div><div>Announcement number</div>
<div>DE-12905890-26-PMR</div>
</div><div><div>Control number</div>
<div>860378300</div></div></div></div>

Administrative Officer

Defense Holdings, Inc.

<div><p>Defense Holdings, Inc. (DHi)<br>
Location: Hybrid (US)<br>
Employment Type: Full-Time<br>
Department: Executive Administration<br>
Reports To: Chief of Staff / Executive Director</p>
Company Overview<p>
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.</p><p>
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.</p>
Position Summary<p>
Defense Holdings, Inc. (DHi) is seeking an Executive Office Administrator to provide high-level administrative support to senior leadership. The ideal candidate will manage executive calendars, prepare reports and presentations, coordinate internal communications, and ensure smooth office operations.</p><p>
This role requires exceptional organizational skills, strong communication abilities, and discretion in handling sensitive executive information.</p>
Key ResponsibilitiesExecutive Support<p>
Manage executive calendars, appointments, and travel arrangements.<br>
Prepare reports, presentations, and executive correspondence.<br>
Coordinate meetings and ensure proper follow-ups.</p>
Administrative Operations<p>
Maintain office systems, records, and documentation.<br>
Support communication across departments and teams.<br>
Assist in special projects, initiatives, and events as needed.</p>
Reporting &amp; Compliance<p>
Generate executive-level reports and briefings.<br>
Ensure compliance with internal policies and confidentiality standards.</p>
Cross-Functional Collaboration<p>
Coordinate with internal teams, HR, and operations to support leadership objectives.<br>
Assist in process improvement initiatives for executive office efficiency.</p>
Required Qualifications<p>
Bachelor&rsquo;s degree in Business Administration, Executive Support, or related field.<br>
3&ndash;5 years of experience in executive administration or high-level administrative support.<br>
Proficiency in Microsoft Office Suite and collaboration tools.<br>
Excellent organizational, communication, and interpersonal skills.<br>
Ability to manage confidential and sensitive information responsibly.</p>
Preferred Qualifications<p>
Experience supporting executives in government contracting or defense environments.<br>
Familiarity with multi-office coordination and executive operations.</p>
Core Competencies<p>
Integrity &amp; Confidentiality<br>
Attention to Detail<br>
Analytical Thinking<br>
Interpersonal Communication<br>
Organizational Skills<br>
Adaptability &amp; Initiative</p>
Work Environment<p>
Professional office environment (or hybrid/remote if applicable).<br>
May require occasional travel.<br>
Must be eligible to work in the United States.<br>
Ability to obtain and maintain security clearance may be required.</p>
Compensation &amp; Benefits<p>
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:</p><p>
Competitive base salary (commensurate with experience)<br>
Medical, Dental, and Vision Insurance<br>
401(k) with company match<br>
Paid Time Off (PTO) and Holidays<br>
Life and Disability Insurance<br>
Professional development opportunities</p>
Equal Opportunity Employer Statement<p>
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.</p></div>

Executive Office Administrator

Humane World for Animals

The general salary range for this full-time position is $63,400 – 95,200. Salary offers will be commensurate with experience, qualifications, skills, training and education.
<br>Humane World for Animals, a global leader in animal advocacy and protection, is seeking an Executive Assistant for the Office of Chief Strategy Officer. In this position you will provide confidential high-level support and assistance to the Chief Strategy Officer and their leadership team in a manner that ensures the effective use of time and productive interactions with staff and the public. Manages all aspects of the executive’s complex meeting schedule. Handles a wide range of administrative and executive support-related tasks including contract template input, budget report review, presentation creation, travel arrangements, expense reports, time tracking, written correspondence and all sensitive internal/external confidential communication or other messaging on behalf of the executive, using proper judgment and discretion.
<br><br>
<b>Responsibilities:</b><br>
<ul>
<li>Manages a complex and fluid schedule of appointments and meetings for the Officers, exercising discretion regarding workflow, priorities and competing demands;</li>
<li>Manages the day-to-day operations of the Officer and their leadership team responding to internal and external constituencies in a timely and professional manner and serving as the gatekeeper for the executive;</li>
<li>Compiles and processes expense reports and monthly variance reports accurately and timely, makes travel arrangements, provides follow-up on items requiring further attention, researches issues and gathers data/information as directed, composes routine correspondence, inputs information into contract templates, and maintains department files for reference and timely retrieval. This position is often called upon to proof Officers’ documents and create presentations;</li>
<li>Anticipates and proactively addresses the needs of the Officer, handling complex situations and multiple responsibilities simultaneously. Interprets requests, helps implement action. Manages short and long-term projects with the ability to shift to immediate demands as necessary;</li>
<li>Provides research support and prepares background information for meetings and interactions with internal and external parties as well as special projects, such as budget planning processes;</li>
<li>Tracks and submits weekly timesheets for the Chief Strategy Officer. Approves timesheets and time off requests for their direct reports;</li>
<li>Performs other duties or responsibilities, as assigned.</li>
</ul>
<b>Qualifications and Requirements:</b><br>
<ul>
<li>High school diploma or equivalent work experience required. Bachelor’s degree preferred;</li>
<li>A minimum of five years of executive-level, administrative support experience required;</li>
<li>Must understand the sensitive nature of working in the executive offices and have excellent judgement, to maintain the highest levels of confidentiality and integrity;</li>
<li>Proficiency of Microsoft Suite (Word, PowerPoint, Excel, Outlook);</li>
<li>Ability to multitask and be flexible with regard to workload and assignments;</li>
<li>Strong written and verbal communication skills;</li>
<li>Attention to detail and commitment to excellence demonstrated by the delivery of quality and timely outcomes;</li>
<li>Strong interpersonal skills are necessary.</li>
<li>Strong interest in animal protection issues preferred.</li>
</ul>
This is a US position in the DC Metro Area – Remote Eligible
<br>Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, and disability, marital or parental status or protected veteran status. EOE

Executive Assistant, Chief Strategy Officer

NTT DATA

<div><b>Req ID:</b> 363125
<br>
<br>
NTT DATA strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.<br>
<br>
We are currently seeking a Test Program Coordinator Support to join our team in Washington DC, District of Columbia (US-DC), United States (US).<br>
<br>
<b>Job Duties:
</b><br>
<br>
Provide programmatic, technical, and administrative support and advice. This includes:<br>
<ul><li>
Specification and procedure development,
</li><li>Ship and ship systems certification,
</li><li>SUBSAFE and Deep Submergence - Scope of Certification system requirements and implementation, and
</li><li>Ship construction test program implementation and test procedure development, review, and approval.</li></ul><br>
<b>
Basic Qualifications:</b><br>
<ul><li>
Bachelor's degree in business or technical field.</li><li>
Minimum 7 years of experience in engineering/science management, operations research analysis or financial/cost analysis.
</li><li>Minimum 5 years of experience in U.S. Navy programs or Navy operations.</li>
Active Secret Clearance<br>
<li>
</li></ul><br>
<br>
<b>Experience Preferred:</b><br>
<ul><li>
US Navy Submarine Qualified Officer</li><li>
Experience supporting the US Navy or active-duty Navy experience</li><li>
Military or Civilian Program Management SUPSHIP at GDEB or HII NNS.</li><li>
Project Officer for a NAVSEA submarine program office</li><li>
Asst. Program Manager for a NAVSEA submarine program office</li><li>
Test &amp; Evaluation Director, NAVSEA Submarine Program office</li><li>
Developed and executed the test and evaluation program for a submarine Program.
</li><li>Coordinated a TEMP revision.</li><li>
Conducted post-delivery sea trials and tests for a submarine Program Office.</li><li>
Repair Officer or Asst. Repair Officer at a Naval Submarine Support Facility</li><li>
Asst. Project Officer SUPSHIP at Submarine Construction Yard (GDEB or HII NNS)</li><li>
Repair Officer or Asst Repair Officer on a Submarine Tender</li><li>
Ship Superintendent at a Naval Shipyard.</li><li>
Able to apply understanding of program's mission, organizational interrelationships and priorities and consider the resource implications of decisions</li></ul><br>
<b>
About NTT DATA</b><br>
<br>
NTT DATA is a $30 billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world's leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services. our consulting and Industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 50 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners. NTT DATA is a part of NTT Group, which invests over $3 billion each year in R&amp;D.<br>
<br>
Whenever possible, we hire locally to NTT DATA offices or client sites. This ensures we can provide timely and effective support tailored to each client's needs. While many positions offer remote or hybrid work options, these arrangements are subject to change based on client requirements. For employees near an NTT DATA office or client site, in-office attendance may be required for meetings or events, depending on business needs. At NTT DATA, we are committed to staying flexible and meeting the evolving needs of both our clients and employees. NTT DATA recruiters will never ask for payment or banking information and will only use @nttdata.com, @nttdatafed.com and @talent.nttdataservices.com email addresses. If you are requested to provide payment or disclose banking information, please submit a contact us form, https://us.nttdata.com/en/contact-us.<br>
<br>
<b>NTT DATA endeavors to make https://us.nttdata.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at https://us.nttdata.com/en/contact-us. </b><b>This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. NTT DATA is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you'd like more information on your EEO rights under the law, please click here. For Pay Transparency information, please click here.</b></div>

Test Program Coordinator Support

Center For International Environmental Law

<div><p><b>POSITION TITLE</b><b>: </b>Executive Assistant (half time with likely increase in 2026)</p>
<p><b>
SUPERVISOR</b><b>: </b>Chief Executive Officer, Chief Program Officer</p>
<p><b>
LOCATION</b><b>: </b>Washington DC (hybrid/flexible) or Remote (specific states listed below; northeast strongly preferred)</p>
<p><b>
DURATION/FTE: </b>This position will be part-time (20h/wk) with a likely increase to 30-40h/wk in late 2026</p>
<p><b>
SALARY RANGE</b><b>: </b>$75,000 - $94,000/yr depending on qualifications</p>
<p><b>
DEADLINE</b><b>: </b>The application due date is <b>March 30, 2026</b></p><p></p><p><b><br>
SUMMARY DESCRIPTION:</b></p>
<p>
Since 1989, the Center for International Environmental Law (CIEL) has used the power of law to protect the environment, promote human rights, and ensure a just and sustainable society. CIEL seeks a world where the law reflects the interconnection between humans and the environment, respects the limits of the planet, protects the dignity and equality of each person, and encourages all of earth&rsquo;s inhabitants to live in balance with each other.</p><p></p><p><br>
CIEL seeks an Executive Assistant to perform high-level, confidential administrative functions organizing, prioritizing, and streamlining the work of CIEL&rsquo;s senior executive team, providing primary support to the Chief Executive Officer (CEO) and, in the future, a to-be-hired Chief Program Officer (CPO). As the Executive Assistant, you will play a vital role supporting the day-to-day function of these executives, and will be key to making the organization and its leadership more effective, more efficient, and more agile in its efforts to confront the critical human rights and environmental challenges of our time. You will also support the CEO in communicating with and managing the Board of Trustees. The role will have full access to CEO communications, is a highly trusted team member with access to confidential information across all types of work in the organization.</p><p></p><p><br>
To perform this role, the ideal candidate will have at least five years in an administrative setting supporting a non-profit leader by managing complex calendars, prioritizing competing priorities, scheduling meetings and travel, coordinating preparatory materials and logistical support for the activities of senior executives, and handling confidential information with utmost care and discretion.</p>
<p><b>
Note: This position will be part-time (20h/wk) with a likely increase to 30-40h/wk in late 2026.</b></p><p></p><p><b><br>
RESPONSIBILITIES:</b></p>
<p>
Calendar Management and Travel Coordination (40%)</p>
<ul>
<li>Manage complex CEO/CPO schedules, coordinate meetings, and ensure that the CEO/CPO&rsquo;s calendars are handled in an efficient and discrete manner.</li>
<li>Coordinate and schedule meetings with staff, donors, partners, journalists, and other strategic stakeholders, including sending calendar invitations, reserving conference rooms/ordering catering if required, setting up conference calls, and providing preparatory materials in advance to fully prepare the CEO/CPO.</li>
<li>Coordinate travel arrangements for CEO/CPO and event-related guests including: scheduling transportation and accommodations, and preparing visas and other travel documents</li></ul><br>
<p></p>
<p>
Executive Communications (30%)</p>
<ul>
<li>Perform high-level administrative functions, including but not limited to drafting and processing correspondence, managing (digital) filing systems and documents, making and screening calls, and taking notes during sensitive meetings.</li>
<li>Assist with the preparation of various communications such as memoranda and paperwork, including light editing and formatting.</li>
<li>Actively manage and prioritize CEO email, Slack, Asana, and other communication information channels, and access/navigate confidential information to support other executive functions across all types of work in the organization.</li></ul><br>
<p></p>
<p>
Board of Trustees Support (20%)</p>
<ul>
<li>Liaise with the Board of Trustees (BoT) and coordinate board meetings and retreats, including logistical arrangements, catering, and collecting and distributing materials.</li>
<li>Lead onboarding and offboarding for BoT members, ensuring they have the information and logistics support they need to be successful.</li>
<li>Track Board of Trustee terms and action items.</li></ul><br>
<p></p>
<p>
Organization &amp; Other Administrative Support (10%)</p>
<ul>
<li>Exercise judgment in managing and prioritizing the CEO/CPO&rsquo;s to-do lists.</li>
<li>Reconcile credit card statements, track expense receipts, and maintain CEO/CPO monthly timesheets.</li>
<li>Anticipate logistical issues and problem-solve on behalf of the CEO/CPO.</li>
<li>Maintain and preserve highest levels of confidentiality.</li>
<li>Perform general administrative and other duties as assigned.</li>
<li>Maintain timesheets and submit them on time.</li>
<li>Meet periodically as requested with supervisor and other team members.</li>
<li>Participate in weekly staff and team meetings and other organizational activities, including a regular staff performance evaluation.</li>
<li>Meet target dates, prioritize tasks, and ensure high-quality work products.</li></ul><br>
<p></p>
<p><b>
QUALIFICATIONS:</b></p>
<p>
Minimum Qualifications:</p>
<ul>
<li>Minimum of five years of executive-level administrative experience.</li>
<li>Ability to organize and manage multiple priorities, exercise judgment, and be flexible in a fast-paced and dynamic work environment.</li>
<li>Superior professional communication skills, including courteous oral and written communication with both internal and external audiences.</li>
<li>Ability to maintain confidentiality related to documents, correspondence, and discussions.</li>
<li>Experience learning and thriving in new digital systems and maintaining calendars and tasks across an array of platforms and technologies.</li>
<li>Ability to take rapid notes/minutes in real-time (minimum of 80 wpm).</li>
<li>Highly self-directed and self-motivated.</li>
<li>Ability to quickly and efficiently triage during emergencies.</li>
<li>Proficiency in Microsoft Office and Google Suite (Docs, Calendars, Sheets, etc).</li>
<li>Authorization to work in the United States without CIEL visa sponsorship.</li>
<li>Commitment to incorporating principles of justice, equity, and inclusion into all aspects of the work.</li>
<li>Ability to work both independently and in close coordination with a team.</li>
<li>Able to occasionally travel internationally for periods of up to 1 week (public safety guidelines permitting).</li></ul><br>
<p></p>
<p>
Desired Qualifications:</p>
<ul>
<li>Proficiency in languages in addition to English, especially French/Spanish.</li>
<li>Familiarity with Asana, Slack, and/or BambooHR (or similar software)</li></ul><br>
<p></p>
<p>
A successful candidate will demonstrate the following competencies:</p>
<ul>
<li><b>Action-Oriented</b>: Makes things happen. Takes on new opportunities and tough challenges with a sense of curiosity, proactivity, and constructiveness.</li>
<li><b>Nimble Learning</b>: Approaches unfamiliar tasks proactively and with an open mind. Can quickly adapt to new situations and to draw on past successes and failures to solve current problems.
</li><li><b>Effective Communication</b>: Understands the value of effective communication. Can deliver messages in a clear, compelling, and concise manner. Actively listens, checks for understanding, and adjusts content and style to meet the needs of different stakeholders.
</li><li><b>Collaborates</b>: Brings people together to leverage their skills, talents, and knowledge to achieve a common purpose. Creates synergy resulting in a combined effort with greater results than what can be achieved by individuals.
</li><li><b>Resourcefulness</b>: Is able to make the best of limited resources and find a way to get things done even when the odds are against them. Can look beyond the obvious for viable approaches to accomplish the goal.</li></ul><br>
<p></p>
<p><b>
Location note</b>: This position is eligible to work from our Washington, DC office or remotely <b>only in the following US states</b> provided you have the ability to legally work in the US: Arizona, California, Colorado, District of Colombia, Florida, Iowa, Kansas, Louisiana, Maryland, Massachusetts, Michigan, Nevada, New Jersey, New Mexico, New York, Oregon, Pennsylvania, Rhode Island, Virginia, Washington (State)</p><p></p><p><b><br>
Application instructions</b>: The application due date is <b>March 30, 2026</b>. Desired start date: As soon as able. Please submit a cover letter, resume, and answers to the below questions. Only applicants selected for interviews will be contacted. No telephone calls, please. <i>Note that CIEL does not sponsor visas of any kind. You must have prior authorization to work in the United States or Switzerland in order to be considered for this position.</i></p><p></p><p><br>
You will be asked to respond to the following application questions when you apply:</p>
<ul>
<li>I understand that this position will be part-time (20h/wk) in the near term with a likely increase to 30-40h/wk in late 2026</li>
<li>Please provide details about your proficiency with various productivity tools, such as project management software, collaboration platforms, and office suites. Include any specific tools you are familiar with, your level of expertise, and any notable achievements or projects where you successfully utilized these tools to enhance productivity in a professional setting. (max 250 words)</li>
<li>Describe how you've ensured that a busy, hard-to-reach executive stayed on top of their priorities and commitments in a remote setting. Share one concrete example where you succeeded in the past and one where you struggled and why. (max 250 words)</li>
<li>Upload: Please upload a file (this could be any file type - screenshot, Excel, video, etc) that demonstrates your project management and/or task tracking skills. You may redact confidential information.</li></ul><br>
<p></p>
<p><b>
Working Hours</b>: CIEL works with employees and partners all over the world; however, our main offices are located in US Eastern Time (Washington DC) and Central European Time (Geneva). Thus, all employees must have some core overlap hours for live meetings, which are generally 9am - 12pm ET / 3pm - 6pm CET. In terms of working hours, CIEL tries to support staff with life/work balance and working a 40-hour work week. However, there will be occasions when working more is required; in such cases, CIEL may provide compensatory time to use at a later date.</p><p></p><p><br>
This position is eligible for overtime. If you are selected for this position and elect to work remotely, you are expected to provide your own space from which to work. CIEL will contribute a one-time stipend of USD $750 for fully remote workers, with an additional USD $250 per year for the purposes of maintaining your remote work space.</p><p></p><p><br>
CIEL offers a strong benefits package including employer-subsidized health, dental, and vision; paid vacation, sick, and parental leave; a 5% contribution of gross annual salary into a 403(b) retirement account; a relocation stipend; dedicated professional development funding; and paid sabbatical leave after 7 years. CIEL is a 501(c)3 nonprofit in the US, and full-time employees qualify for the US Public Service Loan Forgiveness Program.</p><p></p><p><b><br>
Anonymous Demographic Survey:</b> Please complete this anonymous demographic survey as part of your application to CIEL. The survey will only be used to help us evaluate our efforts to recruit a diverse pool of candidates. Your answers will not in any way be linked to your application, and the answers to the survey will not be handled by anyone on the hiring committee for the role.</p><p></p><p><b><br>
COVID-19 Vaccination Requirement</b>: In accordance with CIEL&rsquo;s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, CIEL requires US candidates to be fully vaccinated/boosted against COVID-19 within the past 12 months in order to be hired for this position. If you are not eligible to be vaccinated against COVID-19 or vaccination is contraindicated by a licensed medical professional, you must provide documentation verifying this ineligibility or contraindication.</p><p></p><p><b><br>
About CIEL: </b>For 30 years, CIEL has used the power of law to protect the environment, promote human rights, and ensure a just and sustainable society. CIEL&rsquo;s dynamic team of international attorneys and experts work together in a collaborative and supportive work environment to tackle some of the most interesting and challenging issues facing people and the planet.</p><p></p><p><br>
CIEL is actively committed to justice, equity, diversity, and inclusion, and building an organization that is as diverse as the communities we serve around the world. We know that diversity and inclusion make us stronger, and we actively encourage qualified applicants with various backgrounds, identities, perspectives, and (dis)abilities to apply. If you need an accommodation or assistance with this application, please contact Human Resources at jobs[at]ciel.org.</p></div>

Executive Assistant

US Federal Solutions

<div><p>USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor&rsquo;s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.
</p><p><b>Secretariat Support Specialist (TS/SCI Required)</b><br>
<b>US Federal Solutions supporting the U.S. Space Force</b></p><p>
US Federal Solutions is seeking a highly organized, detail-driven <b>Secretariat Support Specialist</b> to support the <b>Headquarters U.S. Space Force (HQSF) S3/4/7</b>. This is a high-visibility opportunity supporting a mission critical organization responsible for essential operational and administrative functions that help ensure Space Force mission effectiveness.</p><p>
In this role, you will provide executive-level secretariat, administrative, records, correspondence, and task management support in a dynamic headquarters environment. The ideal candidate brings strong experience supporting senior leaders, managing action items and taskers, preparing polished communications, and ensuring accurate, timely handling of records, reports, and official correspondence. This position requires the ability to work across multiple stakeholders, maintain strict attention to detail, and operate effectively in a fast-paced, high-security environment.</p><p><b>
An active TS/SCI clearance is REQUIRED</b></p><b><br>
Requirements</b><br>
<br>
Key Responsibilities<ul><li>
Prepare, develop, review, and staff correspondence, memorandums, reports, presentations, ready-to-send emails, and other official communications for distribution across the organization
</li><li>Review documents requiring leadership signature for accuracy, completeness, grammar, formatting, procedural compliance, and required attachments
</li><li>Monitor, track, and manage correspondence and suspense actions to ensure all deadlines are met
</li><li>Support development and maintenance of administrative management tools, templates, governance materials, training resources, and reporting mechanisms
</li><li>Prepare agendas, coordinate meetings, record minutes, distribute meeting materials, and track closure of key initiatives and action items
</li><li>Manage organizational taskers within <b>TMT</b> or similar task management systems, ensuring new tasks are assigned within required timelines and stakeholders are informed of due dates and status updates
</li><li>Maintain 2-Letter workflow mailbox activity and prepare weekly status emails and staff meeting slides for leadership review
</li><li>Track and staff officer and enlisted evaluations, promotion recommendation forms, and military and civilian decorations requiring senior leader signature
</li><li>Manage commander and by-law program tracking and prepare status updates for recurring staff meetings
</li><li>Maintain assigned files and records systems in accordance with approved guidance and records disposition requirements
</li><li>Coordinate records searches, disposition requests, lost records reports, and records management activities, including submissions to NARA as needed
</li><li>Support Information Access Program inquiries, logging, tracking, and reporting within required timelines
</li><li>Provide <b>FOIA support</b>, including reviewing, processing, redacting, tracking, and forwarding routine and significant FOIA requests, complaints, appeals, and related case files
</li><li>Assist with FOIA backlog reduction efforts, audit tracking, litigation support documentation, reading room/library records, and annual FOIA log reporting
</li><li>Support enterprise services requirements coordination, including documentation associated with planning, submission, and funding processes
</li><li>Maintain and update VTC support materials, SharePoint pages, and Air Force Portal pages, including periodic reviews to ensure content remains current
</li><li>Review HQSF regulations, instructions, manuals, and pamphlets at least annually and update materials as needed</li></ul>
Why Join US Federal Solutions<p>
At US Federal Solutions, you will play a direct role in supporting the U.S. Space Force mission by helping leadership stay organized, informed, and responsive. This is an opportunity to contribute meaningful support in a secure, mission-focused environment where precision, responsiveness, and professionalism matter every day.</p><p><b>
Office Hours:</b></p><br>
<ul><li>
0800 to 1700 Monday through Friday</li><li>
Onsite at the Pentagon</li></ul><p></p>
Required Qualifications<ul><li>
Active <b>TS/SCI clearance</b>
</li><li>A minimum of 2 years experience providing executive or secretariat-level administrative support in a federal government, Department of Defense, or headquarters environment
</li><li>Strong experience drafting, editing, reviewing, and coordinating high-quality official correspondence and reports
</li><li>Experience tracking taskers, suspense items, workflow actions, and leadership communications in a fast-paced environment
</li><li>Knowledge of records management principles, document control, and administrative processes
</li><li>Experience supporting meetings, preparing minutes, and maintaining action item accountability
</li><li>Strong proficiency with Microsoft Office Suite, especially Word, PowerPoint, Outlook, and Excel
</li><li>Experience using <b>TMT</b> or similar task management/workflow systems
</li><li>Excellent written and verbal communication skills
</li><li>Strong proofreading, quality control, and organizational skills
</li><li>Ability to work collaboratively with multiple stakeholders while maintaining professionalism, discretion, and accuracy
</li></ul>Preferred Qualifications<ul><li>
Experience supporting the U.S. Space Force, U.S. Air Force, DoD headquarters, or other senior-level federal organizations
</li><li>Familiarity with <b>FOIA</b> processes, records disposition, and information access programs
</li><li>Experience with SharePoint, portal content management, and official records systems
</li><li>Knowledge of applicable government statutes, policies, regulations, and administrative guidance related to correspondence, records, and governance support
</li></ul>What You&rsquo;ll Bring<ul><li>
Exceptional attention to detail and follow-through
</li><li>The ability to balance multiple priorities and meet strict deadlines
</li><li>Sound judgment in handling sensitive information and high-visibility taskings
</li><li>A customer-service mindset and the professionalism needed to support senior leadership and cross-functional teams</li></ul><br>
<b>
Benefits</b><br>
<ul>
<li>Employer-provided paid Medical / Dental / Vision insurance.</li>
<li>Employer matching 401K plan.</li>
<li>PTO</li>
<li>11 Federal Holidays</li>
<li>Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&amp;D Insurance.</li></ul></div>

Mid-Level Executive Assistant

<div><p>USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor&rsquo;s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.
</p><p><b>Secretariat Support Specialist (TS/SCI Required)</b><br>
<b>US Federal Solutions supporting the U.S. Space Force</b></p><p>
US Federal Solutions is seeking a highly organized, detail-driven <b>Secretariat Support Specialist</b> to support the <b>Headquarters U.S. Space Force (HQSF) S3/4/7</b>. This is a high-visibility opportunity supporting a mission critical organization responsible for essential operational and administrative functions that help ensure Space Force mission effectiveness.</p><p>
In this role, you will provide executive-level secretariat, administrative, records, correspondence, and task management support in a dynamic headquarters environment. The ideal candidate brings strong experience supporting senior leaders, managing action items and taskers, preparing polished communications, and ensuring accurate, timely handling of records, reports, and official correspondence. This position requires the ability to work across multiple stakeholders, maintain strict attention to detail, and operate effectively in a fast-paced, high-security environment.</p><p><b>
An active TS/SCI clearance is REQUIRED</b></p><b><br>
Requirements</b><br>
<br>
Key Responsibilities<ul><li>
Prepare, develop, review, and staff correspondence, memorandums, reports, presentations, ready-to-send emails, and other official communications for distribution across the organization
</li><li>Review documents requiring leadership signature for accuracy, completeness, grammar, formatting, procedural compliance, and required attachments
</li><li>Monitor, track, and manage correspondence and suspense actions to ensure all deadlines are met
</li><li>Support development and maintenance of administrative management tools, templates, governance materials, training resources, and reporting mechanisms
</li><li>Prepare agendas, coordinate meetings, record minutes, distribute meeting materials, and track closure of key initiatives and action items
</li><li>Manage organizational taskers within <b>TMT</b> or similar task management systems, ensuring new tasks are assigned within required timelines and stakeholders are informed of due dates and status updates
</li><li>Maintain 2-Letter workflow mailbox activity and prepare weekly status emails and staff meeting slides for leadership review
</li><li>Track and staff officer and enlisted evaluations, promotion recommendation forms, and military and civilian decorations requiring senior leader signature
</li><li>Manage commander and by-law program tracking and prepare status updates for recurring staff meetings
</li><li>Maintain assigned files and records systems in accordance with approved guidance and records disposition requirements
</li><li>Coordinate records searches, disposition requests, lost records reports, and records management activities, including submissions to NARA as needed
</li><li>Support Information Access Program inquiries, logging, tracking, and reporting within required timelines
</li><li>Provide <b>FOIA support</b>, including reviewing, processing, redacting, tracking, and forwarding routine and significant FOIA requests, complaints, appeals, and related case files
</li><li>Assist with FOIA backlog reduction efforts, audit tracking, litigation support documentation, reading room/library records, and annual FOIA log reporting
</li><li>Support enterprise services requirements coordination, including documentation associated with planning, submission, and funding processes
</li><li>Maintain and update VTC support materials, SharePoint pages, and Air Force Portal pages, including periodic reviews to ensure content remains current
</li><li>Review HQSF regulations, instructions, manuals, and pamphlets at least annually and update materials as needed</li></ul>
Why Join US Federal Solutions<p>
At US Federal Solutions, you will play a direct role in supporting the U.S. Space Force mission by helping leadership stay organized, informed, and responsive. This is an opportunity to contribute meaningful support in a secure, mission-focused environment where precision, responsiveness, and professionalism matter every day.</p><p><b>
Office Hours:</b></p><br>
<ul><li>
0800 to 1700 Monday through Friday</li><li>
Onsite at the Pentagon</li></ul><p></p>
Required Qualifications<ul><li>
Active <b>TS/SCI clearance</b>
</li><li>Minimum 4 years experience providing executive or secretariat-level administrative support in a federal government, Department of Defense, or headquarters environment
</li><li>Strong experience drafting, editing, reviewing, and coordinating high-quality official correspondence and reports
</li><li>Experience tracking taskers, suspense items, workflow actions, and leadership communications in a fast-paced environment
</li><li>Knowledge of records management principles, document control, and administrative processes
</li><li>Experience supporting meetings, preparing minutes, and maintaining action item accountability
</li><li>Strong proficiency with Microsoft Office Suite, especially Word, PowerPoint, Outlook, and Excel
</li><li>Experience using <b>TMT</b> or similar task management/workflow systems
</li><li>Excellent written and verbal communication skills
</li><li>Strong proofreading, quality control, and organizational skills
</li><li>Ability to work collaboratively with multiple stakeholders while maintaining professionalism, discretion, and accuracy
</li></ul>Preferred Qualifications<ul><li>
Experience supporting the U.S. Space Force, U.S. Air Force, DoD headquarters, or other senior-level federal organizations
</li><li>Familiarity with <b>FOIA</b> processes, records disposition, and information access programs
</li><li>Experience with SharePoint, portal content management, and official records systems
</li><li>Knowledge of applicable government statutes, policies, regulations, and administrative guidance related to correspondence, records, and governance support
</li></ul>What You&rsquo;ll Bring<ul><li>
Exceptional attention to detail and follow-through
</li><li>The ability to balance multiple priorities and meet strict deadlines
</li><li>Sound judgment in handling sensitive information and high-visibility taskings
</li><li>A customer-service mindset and the professionalism needed to support senior leadership and cross-functional teams</li></ul><br>
<b>
Benefits</b><br>
<ul>
<li>Employer-provided paid Medical / Dental / Vision insurance.</li>
<li>Employer matching 401K plan.</li>
<li>PTO</li>
<li>11 Federal Holidays</li>
<li>Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&amp;D Insurance.</li></ul></div>

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