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administrative assistant i

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administrative coordinator ii Jobs in Los Angeles

administrative coordinator ii

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administrative coordinator iv

administrative operations coordinator

Wellness MD Group

Position OverviewThe Clinical Operations Coordinator supports the daily operations of an insurance-based primary care practice, ensuring efficient patient flow, accurate insurance processing, and strong coordination between providers, patients, and administrative teams. This role is critical in maintaining compliance, optimizing revenue cycle processes, and delivering a seamless patient experience.Key ResponsibilitiesPatient &amp; Front Office Coordination<ul><li>Manage patient scheduling, intake, and follow-ups for primary care services</li><li>Verify insurance eligibility, benefits, and prior authorizations before appointments</li><li>Ensure accurate patient registration, demographics, and documentation</li><li>Serve as the primary point of contact for patient inquiries, concerns, and escalations</li></ul>Insurance &amp; Revenue Cycle Support<ul><li>Verify coverage, co-pays, deductibles, and referral requirements</li><li>Coordinate prior authorizations for labs, imaging, medications, and specialty referrals</li><li>Work closely with billing teams to resolve claim denials, rejections, and discrepancies</li><li>Ensure accurate coding support (ICD-10, CPT awareness&mdash;not coding, but coordination)</li><li>Track and follow up on outstanding claims, referrals, and authorizations</li></ul>Clinical Coordination<ul><li>Support providers with daily schedules, patient flow, and documentation completion</li><li>Coordinate referrals to specialists and ensure closed-loop communication</li><li>Assist with lab/imaging orders and results tracking</li><li>Ensure timely completion of charting and compliance-related documentation</li></ul>Compliance &amp; Quality<ul><li>Maintain adherence to HIPAA and payer-specific requirements</li><li>Support quality initiatives (HEDIS measures, preventive care tracking, gap closure)</li><li>Assist with audits, chart reviews, and compliance reporting</li><li>Maintain up-to-date provider credentialing and payer enrollment records</li></ul>Operational &amp; Administrative Support<ul><li>Track KPIs such as patient volume, no-show rates, authorization turnaround times</li><li>Identify workflow inefficiencies and recommend process improvements</li><li>Assist with EMR management (Athena, eClinicalWorks, etc.)</li><li>Coordinate communication between front office, clinical staff, and billing</li></ul>Qualifications<ul><li>2+ years of experience in a primary care, outpatient clinic, or healthcare setting</li><li>Strong understanding of insurance workflows (PPO, HMO, Medicare, Medicaid)</li><li>Experience with prior authorizations, referrals, and eligibility verification</li><li>Familiarity with EMR systems (Athenahealth preferred)</li><li>Knowledge of revenue cycle processes (front-end and back-end coordination)</li><li>Excellent communication, organization, and problem-solving skills</li></ul>Preferred Experience<ul><li>Experience in high-volume primary care or multi-provider clinics</li><li>Familiarity with value-based care models (HEDIS, risk adjustment, RAF scoring)</li><li>Experience handling denied claims and payer follow-ups</li><li>Bilingual (highly preferred depending on patient population)</li></ul>Key Competencies<ul><li>Detail-oriented with strong follow-through</li><li>Ability to multitask in a fast-paced clinic environment</li><li>Strong patient service mindset</li><li>Critical thinking and proactive problem-solving</li><li>High accountability and ownership</li></ul>Pay: $23.00 - $28.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90048

Clinical Operations Coordinator

Kloo

Job Overview Kloo (drinkkloo.com) is a fast-growing premium coffee brand based in Los Angeles with vertically integrated roasting and concentrate brewing operations.We are hiring an Operations &amp; Facility Coordinator to help manage day-to-day production execution and facility operations at our Los Angeles facility. This is a hands-on, on-site role focused on keeping production running smoothly, the facility organized, and shipments prepared and executed on time.This role reports directly to the founders and is ideal for someone early in their career who is highly organized, reliable, and comfortable in a fast-paced operational environment.Duties<ul><li>Help manage adherence to the weekly production schedule</li><li>Support production operations hands-on when needed</li><li>Track inventory and maintain accurate stock records</li><li>Keep the facility organized, clean, and properly stocked</li><li>Coordinate or support equipment maintenance and basic troubleshooting</li><li>Recruit, schedule, and help manage part-time production workers</li><li>Ensure shift coverage and manage no-shows</li><li>Prepare inbound and outbound shipments</li><li>Support distributor onboarding paperwork and other operational requirements</li><li>Help ensure orders are prepared accurately and shipped on time</li></ul>Requirements<ul><li>Fluent English required</li><li>Korean proficiency required</li><li>0&ndash;3 years of experience in operations, hospitality, logistics, production, warehouse, retail, or a related environment</li><li>Highly organized and dependable</li><li>Comfortable working on-site in a hands-on production setting</li><li>Strong sense of ownership and accountability</li><li>Able to help manage part-time staff and maintain operational discipline</li></ul>Preferred<ul><li>Experience working in a coffee shop, restaurant, warehouse, production facility, or other fast-paced operational environment</li><li>Spanish is a plus, but not required</li></ul>What this role offers<ul><li>Direct exposure to production, logistics, and facility operations</li><li>Hands-on responsibility from day one</li><li>Opportunity for fast career growth as Kloo scales</li></ul>Work location<ul><li>In person in Los Angeles, CA</li><li>5&ndash;6 days per week</li></ul>Compensation<ul><li>Approximately $4,000 per month</li></ul>Pay: $20.00 - $25.00 per hourBenefits:<ul><li>Paid time off</li></ul>Application Question(s):<ul><li>Are you fluent in English and able to communicate proficiently in Korean?</li><li>Are you available to work on-site in Los Angeles 5&ndash;6 days per week?</li><li>Do you have any experience in operations, hospitality, logistics, production, warehouse, or retail supervision?</li><li>Have you ever managed schedules, inventory, shipments, or hourly workers?</li><li>Are you comfortable with hands-on work in a production facility, including standing, lifting, and helping on the floor when needed?</li></ul>Work Location: In person

Operations & Facility Coordinator (Korean / English Required)

Centro Medico MacArthur Park

Job Summary We are seeking a bilingual, highly organized, and detail-oriented Administrative Coordinator to support daily administrative processes, clinic operations, and certain human resources processes. This role is responsible for ensuring smooth communication across departments, coordinating onboarding, maintaining records, and supporting clinic workflows. Must speak Spanish fluently.Responsibilities Administrative Support<ul><li>Perform clerical duties including document preparation, data entry, and copying</li><li>Provide basic IT troubleshooting support (computer, phone, printers) as needed</li><li>Support special projects, including data collection and task coordination</li><li>Follow up with Finance dept on outstanding staff vouchers</li><li>Printing marketing fliers and distribution (weekly and as needed)</li></ul>Clinic Support (OB/GYN &amp; General Practice)<ul><li>Monitor and report certain metrics that will be trained</li><li>Coordinate daily face sheet distribution</li><li>Assist patients with completion of required forms</li></ul>Human Resources &amp; Onboarding<ul><li>Coordinate onboarding for staff</li><li>Prepare and track new hire documentation and onboarding packets</li><li>Set up system access (usernames, passwords, email accounts)</li><li>Ensure all onboarding checklist requirements are completed and documented</li></ul>Credentialing (Licensed Staff)<ul><li>Process credentialing documentation, including applications and required forms</li><li>Coordinate malpractice applications and provider onboarding requirements</li></ul>HR Tracking &amp; Compliance<ul><li>Staff roster (roles, hire dates, training, system access)</li><li>Attendance (vacation, sick time, tardiness, absences)</li></ul>Scheduling &amp; Coverage Coordination<ul><li>Monitor schedules to identify gaps and communicate solutions</li><li>Coordinate staff coverage with supervisors for absences and scheduling needs</li></ul>Qualifications<ul><li>1&ndash;3 years of administrative, HR, or healthcare operations experience preferred</li><li>Spanish speaking</li><li>Strong organizational and multitasking skills</li><li>Excellent attention to detail and follow-through</li><li>Strong communication and coordination skills</li><li>Proficiency in Microsoft Office or Google Workspace</li><li>Experience with EMR systems is a plus</li></ul>Pay: $21.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Administrator and Administrative Assistant

Hanmi Bank

<div>SUMMARY
The Operations Administration Specialist performs a variety of routine daily tasks, such as reviewing reports, preparing correspondence, and participating in special projects designated to the department. It is required that you have a thorough knowledge of the Company&rsquo;s policies and procedures. The Operations Administration Specialist I is responsible for assisting branches by handling customer issues and ensuring daily transactions are processed smoothly in Operations Administration, the branch and/or corporate levels. The Operations Administration Specialist I helps to ensure internal controls, policies, and mechanisms comply with standard industry practices, regulatory guidelines, and senior management&rsquo;s recommendations and/or directions.
Ensures compliance with established Bank policies and procedures. Demonstrates knowledge of, adherence to, monitoring and responsibility for compliance with state and federal regulations and laws as they pertain to this position including but not limited to the following: GLBA(Gramm-Leach-Briley Act) , Regulation Z (Truth in Lending Act), Regulation DD (Truth in Savings Act) Regulation B (Equal Credit Opportunity Act), Dodd&ndash;Frank Wall Street Reform and Consumer Protection Act (Dodd Frank Act), Elder Abuse Laws, Bank Secrecy Act in conjunction with the USA PATRIOT Act, Anti-Money Laundering and Customer Information Program, Right to Financial Privacy Act (state and federal) and Community Reinvestment Act. 
REQUIRED DUTIES
1. Assist branches and act as liaison for any staff or customer inquiries.
2. Process all transactions including reconcilement and research any out of balance conditions according to NACHA and Federal guidelines.
3. Process day-to-day requests for reclamations and fraudulent activity and ACH origination as necessary.
4. Scan all daily documentation within allocated time frames
5. Review and process all in-clearings, including FRB returned items, and process all deposit adjustments including ATM and non-posted transactions.
6. Maintain IRA documentation and audit reports as well as being a resource for branch staff.
7. Conduct investigations into claims of fraudulent activity including contacting customer when necessary, including Reg E claims.
8. Review database and correct Tax Identification Number (TIN) related errors.
9. Assist customers reporting debit card issues and other requests received either via mail or telephone.
10. Reconcile assigned department accounts including cash advances and bond redemption, perform monthly department GL certification.
11. Analyze all digital signature verification rejects and contacts the branch to confirm with the customer if necessary.
12. Consistently apply decision making techniques pertaining to inquiries, approvals and requests as they apply to existing policies and procedures, keeping within assigned approval limits.
13. Receive and process declarations and indemnity bonds for official company items.
14. Process wire transfer requests from Branches, departments and online banking business customers.
15. Create, maintain, and follow policies and procedures according to company guidelines.
16. Ensures excellent internal and external communication with clients and coworkers
17. Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity; upholds organizational values; accepts responsibility for own actions.
18. Demonstrates knowledge of and adherence to EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes working environment free of harassment of any type; builds a diverse workforce and supports affirmative action.
19. Follows policies and procedures; completes tasks correctly and on time; supports the company&rsquo;s goals and values.
20. Performs the position safely, without endangering the health or safety to themselves or others and will be expected to report potentially unsafe conditions. The employee shall comply with occupational safety and health standards and all rules, regulations and orders issued pursuant to the OSHA Act of 1970, which are applicable to one&rsquo;s own actions and conduct.
21. Performs duties specific to the position and other functions as assigned. 
MINIMUM REQUIREMENTS
These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill and/or ability required to perform the position in a satisfactory manner. Individual abilities may result in some deviation from these guidelines.<ul><li> High School Diploma, and 1-3 years of related experience and/or training; some college preferred; or the equivalent combination of education and experience.</li><li> Work related experience must consist of a credit or loan processing background. Educational experience, through in-house training sessions, formal school or financial industry related curriculum, should be business or financial industry related.</li><li> Basic skills in computer terminal and personal computer operation, mainframe computer system, word processing, typing and spreadsheet software programs to meet the needs of the position.</li><li> Intermediate math skills; ability to calculate interest, commissions, proportions, and percentages; balance accounts; add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; locate routine mathematical errors; compute rate, ratio and percent, including the drafting and interpretation of bar graphs.</li><li> Good verbal, written and interpersonal communication skills, with the ability to apply common sense to carry out instructions and instruct others, train personnel, write reports, correspondence and procedures, and speak clearly to customers and employees.</li><li> Thorough understanding of bank policy and procedures.</li><li> Ability to deal with complex problems involving multiple facets and variables in non-standardized situations.</li><li> Ability to work with no supervision while performing duties.</li></ul> 
Pay $36,000 - $52,000 per year. The salary reflects the full, reasonably expected salary range for this position. Salary is based on the candidate&rsquo;s current experience, education, skills, and abilities related to the position. Successful candidates may be eligible for bonus, stock, commissions, and incentives at the Company&rsquo;s sole discretion. We offer a comprehensive benefits package, which vary depending on the position ultimately offered. All employees are offered paid sick time off. Depending on the position offered, benefits packages may include vacation leave; paid holidays; medical, dental, vision, life and disability insurance packages for employees and dependents; various other voluntary benefit offers, and optional retirement accounts. 
We are an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity, gender expression, genetic information, or military or Veteran status, or any other characteristic protected by law. 
The application window for this position is expected to close on June 18, 2026.</div>

Operations Administration Specialist

Alpert & Alpert Iron & Metal, Inc

<div>Job Purpose
The Transportation Coordinator is responsible for supporting the logistical needs of Alpert &amp; Alpert by coordinating the movement of inbound and outbound shipments. This role focuses on container shipments, 3rd-party brokered services, and general dispatch support to ensure material moves efficiently and cost-effectively. As key Operations support, the Transportation Coordinator ensures documentation compliance and proactive issue resolution for all transportation modes. 
Duties and Responsibilities<ul><li>
Plan, book, dispatch, and track inbound and outbound shipments across various transportation modes, with a primary focus on truck and ocean freight.</li><li>
Coordinate daily logistics tasks to support container shipments and specialized 3rd-party brokered services.</li><li>
Provide essential dispatch support as operational needs are defined during the Long Beach facility integration.</li><li>
Interface with freight brokers and carriers to negotiate shipping rates and secure necessary capacity.</li><li>
Analyze transportation data to identify cost-effective routing options that maintain high service quality and delivery speed.</li><li>
Support the Logistics and Dispatch leadership in executing broader national logistics strategies.</li><li>
Proactively monitor shipments in transit to identify and address potential delays, damage, or routing hurdles.</li><li>
Maintain consistent communication with internal stakeholders to provide status updates and resolve logistical bottlenecks.</li><li>
Prepare and manage critical shipping documentation, including Bills of Lading (BOL), customs paperwork, and invoices.</li><li>
Ensure all transportation activities comply with company internal needs and external regulatory requirements.</li><li>
Other tasks as needed.</li></ul> 
Qualifications Include:<ul><li>
Experience: Proven track record of success in administrative or operational roles; experience in the scrap metal or recycling industry is a plus.</li><li>
Logistics Knowledge: Understanding of trucking and ocean freight (container) shipments.</li><li>
Detail Oriented: High level of accuracy in managing complex documentation and multi-step scheduling.</li><li>
Communication: Ability to keep stakeholders informed and collaborate effectively with 3rd-party carriers and internal teams.</li><li>
Problem Solving: A proactive approach to addressing transit delays and resolving shipping issues.</li></ul> 
Working conditions
Work occurs mainly in an indoor office setting. 
Physical requirements
This job requires the ability to sit for extended periods, use a computer/telephone for the majority of the workday, and occasionally move throughout the yard facility for coordination purposes.</div>

Transportation Coordinator

Kaiser Permanente

<div><div>Job Summary:</div>
 
Assists with information maintenance and distribution by drafting integrative presentations, detailed correspondence, and reports. Facilitates workflow by assisting in the adaptation of relevant solutions and standard requests and issues from department managers on an ad-hoc basis. Assists with event coordination by coordinating and calendaring meetings for directors and their direct teams, independently. Assists with event execution by arranging small-scale and some basic medium-scale events, with limited guidance and general directions from senior colleagues. Starts to apply data maintenance and management by leveraging advanced department data and documentation retention policies.<div> 

Essential Responsibilities:</div> 
 
<ul> 
<li>Pursues effective relationships across teams and/or the organization to obtain and share resources, information, and advice with coworkers and members. Listens to, addresses, and seeks performance feedback; acts as a mentor for less experienced team members. Pursues self-development; creates plans to capitalize on strengths and develop weaknesses; reviews others work to help them learn. Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in work; helps others adapt to non-routine situations. Identifies and responds to the needs of others to support the execution of varied work processes.</li> 
<li>Works within established procedures and practices to complete routine work assignments autonomously; follows instructions to complete novel or varied tasks. Collaborates with others to identify and implement appropriate solutions for routine and non-routine issues; escalates high-priority issues or risks; monitors progress and results. Supports the development of work plans to meet established priorities, deadlines, and expectations. Identifies, speaks up, and implements ways to address improvement opportunities within and across teams.</li> 
<li>Assists with information dissemination by: drafting integrative presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables based on an advanced knowledge of business practices/process, with minimal direction from senior colleagues; writing detailed correspondence (e.g., letters, reports, confidential documents) to staff and managers, independently and with appropriate judgement and discretion; abeling, sorting, and maintaining the integrity of department files, independently; tilizing software and databases to retrieve required information and independently write reports.</li> 
<li>Facilitates the work flow of the department by: assisting in the adaptation of relevant solutions standard requests and issues from department managers on an ad-hoc basis; assessing problems or questions to propose resolution, with guidance; operating standard office equipment (e.g., email, fax, xerox), with general instructions; maintaining inventory control and stocking department office supplies, equipment, and employee work environment resources (e.g., space assignment, computer) in alignment with advanced knowledge of budgetary policies and escalating inventory issues; receiving, screening, and referring standard incoming and outgoing emails, calls, and visits to the appropriate staff member while mentoring others; inputting and editing varied time cards; and learning about new staffing onboarding activities and assisting in execution, when necessary.</li> 
<li>Assists with event coordination by: ating and calendaring meetings for directors and their direct teams with front line employees, independently; may be supporting meeting facilitation through PowerPoint presentation coordination, taking parking lot notes, ensuring equipment works, and ordering food when appropriate, independently; finding and booking meeting rooms appropriate for the audience and meeting objectives, weighing alternatives and selecting the best and most appropriate option.</li> 
<li>Assists with event execution by: arranging small and some basic medium-scale events, with limited guidance and general directions from senior colleagues; organizing standard travel arrangements for department head and/or staff members, independently; assisting in execution of small group meetings, conferences with general direction; providing on-site coordination for standard issues, independently; obtaining necessary standard audio-visual equipment, conference rooms, and catering for events; and distributing the agenda and taking meeting minutes in meetings.</li> 
<li>Starts to apply human-resources data maintenance and management by: leveraging advanced department data and documentation retention policies; inputting, compiling, organizing, validating, tracking, and maintaining data integrity, and performing standard data analyses, independently; and formatting straightforward graphs, spreadsheets, and reports.</li></ul><div> 
Knowledge, Skills and Abilities: (Core)</div><ul><li>
Ambiguity/Uncertainty Management</li><li>
Attention to Detail</li><li>
Business Knowledge</li><li>
Communication</li><li>
Critical Thinking</li><li>
Cross-Group Collaboration</li><li>
Decision Making</li><li>
Dependability</li><li>
Diversity, Equity, and Inclusion Support</li><li>
Drives Results</li><li>
Facilitation Skills</li><li>
Health Care Industry</li><li>
Influencing Others</li><li>
Integrity</li><li>
Learning Agility</li><li>
Organizational Savvy</li><li>
Problem Solving</li><li>
Short- and Long-term Learning &amp; Recall</li><li>
Teamwork</li><li>
Topic-Specific Communication</li></ul><div> 
Knowledge, Skills and Abilities: (Functional)</div><ul><li>
Computer Literacy</li><li>
Customer Experience</li><li>
Data Entry</li><li>
Data Integrity</li><li>
Interpersonal Skills</li></ul><div> 
Minimum Qualifications:</div> 
 
<ul> 
<li>Minimum two (2) years of experience in Communications, Business, Health Care, or a directly related field.</li> 
<li>High School Diploma or GED, or equivalent AND minimum three (3) years of experience working in a corporate or business office environment OR Minimum four (4) years experience working in a corporate or business office environment.</li></ul><div> 
Preferred Qualifications:</div><ul><li>
Associate's degree in Communications, Business, Health Care, or related field.</li></ul> 
PrimaryLocation : California,Los Angeles,West Los Angeles Medical Center 
HoursPerWeek : 40 
Shift : Day 
Workdays : Mon, Tue, Wed, Thu, Fri 
WorkingHoursStart : 08:00 AM 
WorkingHoursEnd : 04:30 PM 
Job Schedule : Full-time 
Job Type : Standard 
Employee Status : Regular 
Employee Group/Union Affiliation : NUE-SCAL-01|NUE|Non Union Employee 
Job Level : Individual Contributor 
Job Category : Business Operations 
Department : West LA Medical Center - Hospital Administration - 0801 
Travel : No 
Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status. 
 
For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: 
 
<ul><li>Consistently supports compliance and the Principles of Responsibility (Kaiser Permanente's Code of Conduct) by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state, and local laws and regulations, accreditation, and licensure requirements (where applicable), and Kaiser Permanente's policies and procedures.</li></ul> 
<ul><li>Models and reinforces ethical behavior in self and others in accordance with the Principles of Responsibility, adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty, shows consistency in words and actions; follows through on commitments.</li></ul> 
<ul><li>Job duties with at least occasional or possible access to: (1) patients, the general public, or other employees; (2) confidential protected health information and other confidential KP information (including employee, proprietary, financial or trade secret information); (3) KP property and assets, for example, electronic assets, medical instruments, or devices; (4) controlled substances regulated by federal law or potentially subject to diversion.</li></ul></div>

Administrative Coordinator IV

<div><div>Job Summary:</div>
 
Helps facilitate information maintenance and distribution by learning and drafting routine and standard presentations, correspondence, and reports. Organizes workflow by following detailed instructions in the identification and assistance of the resolution of routine requests from front-line teams and department managers on an ad-hoc basis. Assists with event coordination by beginning to coordinate and calendar meetings for directors and their direct teams, with guidance from senior colleagues. Assists with event execution by arranging small-scale events with detailed instructions and monitoring from senior colleagues. Learns to execute data maintenance and management by developing basic knowledge of department data and documentation retention policies.<div> 

Essential Responsibilities:</div> 
 
<ul> 
<li>Works with others within work team to obtain and share basic information. Listens and addresses performance feedback; provides feedback to team members. Learns new relevant knowledge and skills; acknowledges strengths and weaknesses based on career goals and takes action to leverage / improve them. Adapts to change, challenges, and feedback with moderate guidance. Responds to the needs of others to support completion of routine work tasks.</li> 
<li>Follows detailed, daily instructions to complete routine tasks with moderate supervision. Collaborates with others within ones team to address routine and some non-routine task issues; communicates status and escalates more complex issues. Adheres to established priorities, deadlines, and expectations. Identifies and speaks up for improvement opportunities within ones team.</li> 
<li>Helps facilitate information dissemination by: learning and drafting routine and standard presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables based on a working knowledge of business practices/process, with detailed direction from senior colleagues with minimal interpretation; writing correspondence (e.g., letters, reports, confidential documents) to staff and managers, with moderate guidance from senior colleagues; and following broad guidance labeling, sorting, and maintaining the integrity of department files.</li> 
<li>Organizes the work flow of the department by: following detailed instructions in the identification and assistance of the resolution of routine requests from front-line teams and department managers on an ad-hoc basis; learning about potential problems and typical routes for resolution, with detailed instruction; operating standard office equipment (e.g., email, fax, xerox), with specific goals and moderate guidance; maintaining routine inventory control and stocking department office supplies, equipment, and employee work environment resources (e.g., space assignment, computer) and may escalate inventory issues; and receiving, screening, and referring straightforward incoming and outgoing mail, emails, calls, and visits to the appropriate staff member by following broad guidance.</li> 
<li>Assists with event coordination by: beginning to coordinate and calendar meetings for directors and their direct teams, with guidance from senior colleagues; finding and booking meeting rooms appropriate for the audience and meeting objectives, with routine monitoring.</li> 
<li>Assists with event execution by: arranging small-scale events, with detailed instructions and monitoring from senior colleagues; organizing basic and routine travel arrangements for department head and/or staff members, with moderate supervision; assisting in execution of basic components in small group meetings, conferences; providing on-site coordination for simple issues, with detailed instruction; assisting to obtain necessary typical audio-visual equipment, conference rooms, and catering for events, with frequent routine review; and distributing the agenda and taking simple meeting minutes in meetings.</li> 
<li>Learns to execute human-resources data maintenance and management by: developing basic knowledge of department data and documentation retention policies; inputting and monitoring data to ensure integrity, and performing basic data analyses when requested, with guidance from senior colleagues; and formatting straightforward graphs, spreadsheets, and reports.</li></ul><div> 
Knowledge, Skills and Abilities: (Core)</div><ul><li>
Ambiguity/Uncertainty Management</li><li>
Attention to Detail</li><li>
Business Knowledge</li><li>
Communication</li><li>
Critical Thinking</li><li>
Cross-Group Collaboration</li><li>
Decision Making</li><li>
Dependability</li><li>
Diversity, Equity, and Inclusion Support</li><li>
Drives Results</li><li>
Facilitation Skills</li><li>
Health Care Industry</li><li>
Influencing Others</li><li>
Integrity</li><li>
Learning Agility</li><li>
Organizational Savvy</li><li>
Problem Solving</li><li>
Short- and Long-term Learning &amp; Recall</li><li>
Teamwork</li><li>
Topic-Specific Communication</li></ul><div> 
Knowledge, Skills and Abilities: (Functional)</div><ul><li>
Computer Literacy</li><li>
Customer Experience</li><li>
Data Entry</li><li>
Interpersonal Skills</li></ul><div> 
Minimum Qualifications:</div> 
 
<ul> 
<li>High School Diploma or GED, or equivalent AND minimum one (1) year of experience working in a corporate or business office environment OR Minimum two (2) years experience working in a corporate or business office environment.</li></ul><div> 
Preferred Qualifications:</div><ul><li>
N/A</li></ul> 
PrimaryLocation : California,Los Angeles,1515 N. Vermont Medical Offices 
HoursPerWeek : 24 
Shift : Day 
Workdays : Mon, Tue, Wed, Thu, Fri, 
WorkingHoursStart : 08:00 AM 
WorkingHoursEnd : 05:00 PM 
Job Schedule : Part-time 
Job Type : Standard 
Employee Status : Regular 
Employee Group/Union Affiliation : NUE-SCAL-01|NUE|Non Union Employee 
Job Level : Individual Contributor 
Job Category : Business Operations 
Department : Sunset-Vermont MOB - MedFac-Education &amp; Training - 0806 
Travel : No 
Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status. 
 
For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: 
 
<ul><li>Consistently supports compliance and the Principles of Responsibility (Kaiser Permanente's Code of Conduct) by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state, and local laws and regulations, accreditation, and licensure requirements (where applicable), and Kaiser Permanente's policies and procedures.</li></ul> 
<ul><li>Models and reinforces ethical behavior in self and others in accordance with the Principles of Responsibility, adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty, shows consistency in words and actions; follows through on commitments.</li></ul> 
<ul><li>Job duties with at least occasional or possible access to: (1) patients, the general public, or other employees; (2) confidential protected health information and other confidential KP information (including employee, proprietary, financial or trade secret information); (3) KP property and assets, for example, electronic assets, medical instruments, or devices; (4) controlled substances regulated by federal law or potentially subject to diversion.</li></ul></div>

Administrative Coordinator II

Explore 273+ Administrative operations coordinator in Los Angeles this March. Find roles across top companies and apply now to boost your career.