administrative assistant Jobs in New York

administrative assistant

receptionist

office manager

administrative assistant - 392074 Jobs in New York

administrative assistant - 392074

administrative assistant - 392332 Jobs in New York

administrative assistant - 392332

administrative receptionist

Green Key Resources

<div>
 
 A hedge fund in NYC seeks a receptionist to manage their front desk operations. The ideal candidate will have strong customer service skills and at least 2-3 years of experience in a front desk position within financial services or a law firm. Must be professional and have strong communication skills.
 
 
 
 
 
 Onsite Monday - Friday
 
 
 Hours: 8:30am - 5:30pm
 
 
 Salary: 70k - 85k base (depending on experience)
 
 
 
 
 
 Responsibilities:
 
 <ul>
 <li>
 Greet visitors and clients with warmth, professionalism, and discretion
 </li>
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 Manage all incoming calls, directing inquiries and taking accurate messages as needed
 </li>
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 Maintain a tidy and welcoming reception area that reflects the firm&rsquo;s brand standards
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 Coordinate conference room bookings, including technology and catering needs
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 Support internal teams with administrative requests and light office coordination
 </li>
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 Oversee incoming and outgoing mail, courier packages, and supply orders
 </li>
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 Monitor office and kitchen supplies, coordinate restocking, and keep common areas orderly
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 Liaise with building management for maintenance or service issues
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 Support ad hoc office and event logistics as needed
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 </ul>
 
 
 
 
 Requirements:
 
 <ul>
 <li>
 2+ years of experience in a front-desk or administrative support role, ideally in a financial or professional services setting
 </li>
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 Polished, articulate, and calm under pressure with a strong sense of discretion
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 Excellent verbal and written communication skills
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 Strong organizational skills and attention to detail
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 Proficient in Microsoft Outlook and Word
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 Must be dependable, punctual, and capable of managing a front-facing office presence independently
 </li>
 </ul>
</div>

Receptionist

Ash Staging

<div>
 
 
 Overview:
 
 
 
 We are seeking a dynamic and organized Receptionist/Office Assistant to join our team. The ideal candidate will have a strong background in office management and administrative duties. This position offers the opportunity to work in a fast-paced environment where attention to detail and excellent communication skills are essential.
 
 
 
 
 
 
 Schedule: M-F, 9am-2pm
 
 
 
 
 
 
 Responsibilities include (but are not limited to):
 
 
 <ul>
 <li>
 Manage the reception desk &ndash; greet clients and vendors, answer phones, buzz in visitors
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 <li>
 Greet and assist guests and clients, and direct them upon arrival
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 Anticipate guests needs in order to accommodate them and provide an exceptional guest experience
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 Send, receive, sort and distribute mail/packages to employees daily, including scanning to off-site teams.
 </li>
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 ASH Annual Schedule Management: Partner/Exec Meetings - calendar invites sent to necessary people, Team Events, Company wide meetings.
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 Assist the bookkeeping team with ad-hoc administrative and bookkeeping tasks as needed.
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 Organize office activities, meals, entertainment, and team-building events.
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 Oversee general office operations and facilities management to ensure a safe and efficient work environment.
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 Oversee calendars and schedules for common areas (Conference rooms etc.)
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 Maintain inventory of supplies and place orders (Office, Kitchen)
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 Communicate with vendors and building management for various office needs.
 </li>
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 Prepare keys and access fobs for new employees
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 Assist with ad-hoc projects such as setting up and implementing office procedures
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 </ul>
 
 
 
 
 Position Requirements:
 
 
 <ul>
 <li>
 Willingness to be in office 5 days a week
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 Previous hospitality, customer service, or office experience preferred
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 Exceptional communication skills and a service-oriented attitude
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 Strong organization and time management skills
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 Collaborative, team-player mentality
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 Associate&rsquo;s or Bachelor&rsquo;s degree (preferred)
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 Proficiency in Google Workspace
 </li>
 </ul>
 
 
 
 
 Attributes
 
 
 <ul>
 <li>
 Detail-oriented &ndash; you like keeping track of lots of details at once and are the type of person who notices when one small thing is missing
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 Organized &ndash; you are naturally organized in your professional and personal life. You take pleasure in creating organization solutions that make you more efficient and/or effective
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 Natural communicator &ndash; you are the type of person who almost automatically keeps the people you work with in the loop.
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 Thorough &ndash; you enjoy digging deep into projects and reviewing all the details and numbers
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 Problem solver &ndash; you think fast, are adaptable and are bent toward solving problems as they arise
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 Flexible &ndash; you are comfortable with working in ambiguity and in a role that has the potential to change and evolve over time
 </li>
 </ul>
 
 
</div>

Wrist Aficionado

<div>
 
 Location: In-Person (NYC)
 
 
 Compensation: $60,000.00 - 70,000.00 (commensurate with experience)
 
 
 Experience Level: Junior Level (1-2 years as a Receptionist or Hostess required)
 
 
 
 
 
 About Us
 
 
 We are a leading secondary market dealer of high-end luxury watches, specializing in Patek Philippe, Audemars Piguet, Richard Mille, and Rolex. Our goal is to be the #1 most trusted and competitive luxury watch marketplace, catering to high-net-worth collectors and serious buyers. Our merchandise also encompasses fine jewelry and Hermes handbags. To elevate our customer experience, we&rsquo;re hiring a Receptionist who will serve as the first point of contact for serious buyers and assist in high-value transactions at our boutique in New York City.
 
 
 
 
 
 What You&rsquo;ll Do
 
 <ul>
 <li>
 Greet and welcome all prospective and existing clients who enter Wrist Aficionado's boutique in New York City and inquire about what type of assistance they would like to receive.
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 Offer and bring refreshments to all clients who visit Wrist Aficionado's boutique.
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 <li>
 Assist Sales Associates during merchandise presentations to clients.
 </li>
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 Assist CEO and President with clerical tasks.
 </li>
 </ul>
 
 
 
 
 What You Bring to the Table
 
 <ul>
 <li>
 1-3 years of experience as a Receptionist or Hostess (preferably in a luxury retail setting)
 </li>
 <li>
 Bachelor's degree
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 Experience working with high-net-worth individuals (HNWIs) and collectors
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 Excellent communication &amp; relationship-building skills
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 Bonus: knowledge of luxury watches, fine jewelry, and/or Hermes handbags
 </li>
 </ul>
</div>

<div>
 📍 New York, New York, United States
 
 
 On-site
 
 
 SPS Global is seeking a professional and service-driven Receptionist to support on-site operations in New York, NY. This role combines front desk management with hospitality and office services support to ensure a seamless workplace experience for employees, clients, and visitors.
 
 
 For this role, we&rsquo;re seeking someone with solid experience&mdash;not someone fresh out of school, but a candidate who has worked as a receptionist, ideally in a conference center or similar environment. Financial industry experience is a plus; at the very least, they should be familiar with financial terminology and comfortable in a professional, fast-paced setting.
 
 
 
 Reports To:
 
 Client Services Supervisor, Client Services Manager, or equivalent leadership
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 Reception &amp; Concierge Services
 
 
 
 <ul>
 <li>
 Provide 5-star customer service to employees, clients, and visitors
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 Answer and route incoming calls professionally and efficiently
 </li>
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 Greet visitors, log them into the system, and ensure compliance with corporate policies (including NDA requirements)
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 Activate temporary badges, manage access cards, and escalate security concerns when necessary
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 Maintain a neat, organized, and professional front desk area
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 Train backup personnel on front desk procedures and policies
 
 
 </li>
 </ul>
 
 Hospitality &amp; Meeting Support
 
 
 
 <ul>
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 Stock and inventory food and beverages for meetings and events
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 Replenish barista, pantry, kitchen, and conference room areas
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 Set up and break down conference rooms for meetings and onsite events
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 Order catering and assist with meeting coordination logistics
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 Ensure hospitality areas remain clean, organized, and presentation-ready
 
 
 </li>
 </ul>
 
 Mail &amp; Office Services Support
 
 
 
 <ul>
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 Assist with sorting and distributing mail
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 Receive and track packages; notify employees of deliveries
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 Provide mail and office services coverage as needed
 </li>
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 Monitor office supplies and assist with light administrative support
 </li>
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 Perform minor facility support tasks and light cleaning as required
 
 
 </li>
 </ul>
 
 Operational &amp; Service Excellence
 
 
 
 <ul>
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 Build professional relationships with clients and internal teams
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 Maintain professionalism and composure when handling sensitive situations
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 Proactively seek additional tasks during downtime
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 Support cross-functional office services operations as needed
 
 
 </li>
 </ul>
 
 Required
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 <ul>
 <li>
 High School Diploma or equivalent
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 1&ndash;3 years of experience in reception, administrative, hospitality, or concierge roles
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 Strong interpersonal and communication skills, able to work across departments (catering, AV, facilities, security, etc.) and coordinate both internal and external meetings.
 </li>
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 Experience managing access and security for guests and visitors.
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 Administrative experience is a plus.
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 A commitment to building a career with us&mdash;not just looking for a short-term role, but someone who wants to grow within Apollo /SPS.
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Experience supporting hospitality or corporate meeting environments
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 Experience with badge systems or visitor management platforms
 
 
 </li>
 </ul>
 
 Competencies
 
 
 
 <ul>
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 Client-focused with strong customer service orientation
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 High integrity and confidentiality
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 Strong organizational skills and attention to detail
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 Adaptable and flexible in dynamic environments
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 Ability to work independently and autonomously
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 Proactive, task-driven mindset
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 Effective collaboration with internal and external stakeholders
 
 
 </li>
 </ul>
 
 Physical Requirements
 
 
 
 <ul>
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 Ability to lift or move packages up to 40 lbs.
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 Ability to walk, bend, kneel, stand, and sit for extended periods
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 Manual dexterity for operating office machinery
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 Ability to use a computer monitor and keyboard for extended periods
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 Vision abilities including close vision, distance vision, color vision, peripheral vision, depth perception, and focus adjustment
 
 
 </li>
 </ul>
 
 Travel
 
 
 
 None or negligible
 
 
 
 Compensation
 
 
 
 The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job-related factors.
 
 
 
 Use Of Artificial Intelligence (AI)
 
 
 
 No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse applicant tracking system, which does not apply AI in these parts of the hiring process.
 
 
 
 Vacancy Status
 
 
 
 This posting is for an existing vacancy.
 
 
 Pay Range
 
 
 $33 - $33 USD
 
 
 
 What We Offer
 
 
 
 <ul>
 <li>
 Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!
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 Learning &amp; Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!
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 We Recognize Talent: We offer a variety of recognition programs for all levels of employees!
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 Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, &amp; Paid Time Off.
 </li>
 <ul>
 <li>
 Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.
 
 </li>
 </ul>
 </ul>
 
 About SPS
 
 
 
 
 SPS
 
 is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence &amp; Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies.
 
 SPS
 
 is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.
 
 
 At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.
 
 
 
 SPS provides equal employment opportunities (EEO) to all employees
 
 and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.
 
 
 
 Colorado only:
 
 We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.
 
 
 
 Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform.
 
 
 
 
 SPS offers reasonable accommodations
 
 in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.
 
 
 
 To view our privacy policy, click on the link below:
 
 Data Privacy Statement
 
 
 
 Acknowledgement Section:
 
 By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.
</div>

Solomon Page

<div>
 Our client is seeking a personable Receptionist to join their Global Workplace Services (GWS) team at NYC office. This role is ideal for someone with a vibrant personality and a strong passion for hospitality, who thrives on creating welcoming and positive experiences. As the first point of contact for visitors, you will play a key role in shaping their experience by providing exceptional customer service and ensuring our office reflects world-class standards.
 
 
 <ul>
 <li>
 Pay: $30 per hour
 </li>
 <li>
 8:00AM &ndash; 5:00PM
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Greet and welcome all visitors with a professional, friendly demeanor, ensuring a positive first impression.
 </li>
 <li>
 Address visitor and client needs promptly, offering assistance and anticipating their requirements.
 </li>
 <li>
 Maintain a clean, organized, and well-staged reception area on the 62nd floor.
 </li>
 <li>
 Collaborate with the Facilities Management (FM) team to set up, manage, and clean up events as needed.
 </li>
 <li>
 Oversee visitor check-ins and badge distribution while adhering to established security procedures.
 </li>
 <li>
 Monitor the office Slack channel and Jira ticketing system, ensuring prompt follow-ups and task delegation to appropriate GWS team members.
 </li>
 <li>
 Support the FM team with various small-scale projects and tasks as needed.
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Passionate about customer service, with strong interpersonal skills and a hospitality background (preferred).
 </li>
 <li>
 Able to juggle multiple tasks in a fast-paced setting while maintaining a high level of attention to detail.
 </li>
 <li>
 Professional and composed, even in high-stress situations.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Eager to collaborate with colleagues and contribute to the success of the team.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
 #JobsTFS
 
 
</div>

Clarity Recruiting

<div>
 
 Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.
 
 
 
 
 
 The general hourly range for these roles are $18-27/hr DOE
 
 
 
 
 
 Responsibilities will possibly include:
 
 <ul>
 <li>
 Answer and direct phone calls
 </li>
 <li>
 Organize and schedule appointments
 </li>
 <li>
 Assist in the preparation of regularly scheduled reports
 </li>
 <li>
 Update and maintain office policies and procedures
 </li>
 <li>
 Order office supplies and research new deals and suppliers
 </li>
 <li>
 Maintain contact lists
 </li>
 <li>
 Book travel arrangements
 </li>
 <li>
 Submit and reconcile expense reports
 </li>
 <li>
 Act as the point of contact for internal and external clients
 </li>
 <li>
 Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
 </li>
 </ul>
 
 
 
 
 Requirements and skills:
 
 <ul>
 <li>
 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Proficiency in MS Office
 </li>
 <li>
 Excellent time management skills and the ability to prioritize work
 </li>
 <li>
 Attention to detail and problem solving skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong organizational skills with the ability to multi-task
 </li>
 </ul>
</div>

Administrative Assistant

CLSA

<div>
 
 
 Key Areas of Responsibilities
 
 
 <ul>
 <li>
 Manage daily administrative operations of the New York office
 </li>
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 Monitor and maintain office supplies inventory, place orders when necessary
 </li>
 <li>
 Organize/maintain pantry space
 </li>
 <li>
 Organize and support company events, trainings, and meetings and coordinate conference room bookings
 </li>
 <li>
 Distribute mail daily, coordinate shipments
 </li>
 <li>
 Receptionist responsibilities including answering phones, greeting guests and maintaining conference center area
 </li>
 <li>
 Interface with building management office including adding visitor access, inputting building service requests
 </li>
 <li>
 Process administrative requests that comply with global company policies including inputting procurement requests, invoice requests and pre-approval items
 </li>
 <li>
 Track and manage invoices
 </li>
 <li>
 Supporting in office visitors including senior management from company headquarters, overseas research analysts, clients, etc.
 </li>
 <li>
 Administrative support for Country Head/Chief Executive Officer
 </li>
 <li>
 Oversee and coordinate office schedules, calendars and meetings for CEO
 </li>
 <li>
 Manage travel plans
 </li>
 <li>
 Process expense claims
 </li>
 <li>
 Assist in preparation of management presentations
 </li>
 <li>
 Ad hoc requests/support as necessary
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Associate/Bachelors degree or above in Business Administration, Management of related field preferred
 </li>
 <li>
 Minimum 7 years of relevant experience in office management, sales or administrative support
 </li>
 <li>
 Exceptionally detail-oriented with excellent time management and organizational skills
 </li>
 <li>
 Ability to manage multiple tasks and projects simultaneously.
 </li>
 <li>
 Ability to maintain company confidentiality in all aspects of the position
 </li>
 <li>
 Positive, optimistic and enthusiastic attitude
 </li>
 <li>
 Concise yet open and friendly communication
 </li>
 <li>
 Solid interpersonal skills and a collaborative work style
 </li>
 <li>
 Resilient and able to adapt to changing demands and conditions
 </li>
 <li>
 Familiar with Microsoft Office suite of products (including PowerPoint)
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 </ul>
 
 
 
 
 
 Salary Range 65,000-75,000
 
 
 
 
</div>

Office Admin/Administrative Assistant, Administration

Explore 384+ Administrative receptionist in New York this May. Find roles across top companies and apply now to boost your career.

384 administrative receptionist jobs In New York

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Receptionist

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Receptionist

Receptionist

Administrative Assistant

Office Admin/Administrative Assistant, Administration