administrative assistant Jobs in Los Angeles

administrative assistant

personal assistant

executive assistant

operations assistant

accounting administrative assistant Jobs in Los Angeles

accounting administrative assistant

administrative support assistant

Stratus Hydration, Inc.

<p><strong>Job Overview</strong><br /><br />Stratus Hydration, Inc. is a forward-thinking company dedicated to providing innovative hydration solutions for health-conscious consumers. We specialise in a range of high-quality, sustainable products designed to support active lifestyles and promote overall wellness. We are currently seeking a highly organised and self-motivated <strong>Remote Virtual Assistant</strong> to join our team on a <strong>full-time</strong> basis. The ideal candidate will provide comprehensive administrative support to ensure our operations run smoothly and efficiently. This is a remote position based in the United States, offering the flexibility to work from your own dedicated home office.<br /><br /><strong>Position:</strong> Remote Virtual Assistant<br /><strong>Employment Type:</strong> Full-Time<br /><strong>Compensation:</strong> <strong>$34.00 - $36.00 USD per hour</strong><br /><br /><strong>Responsibilities</strong><br /><br />As a Virtual Assistant, you will be an integral part of our team, responsible for a wide range of administrative and support tasks. Your key duties will include:<br /><br />- Managing calendars, scheduling appointments, and coordinating meetings for senior staff.<br />- Handling email correspondence, filtering messages, and responding to enquiries in a professional and timely manner.<br />- Preparing and organising documents, reports, and presentations.<br />- Performing data entry and maintaining company databases and filing systems.<br />- Assisting with basic social media tasks, such as scheduling posts and monitoring engagement.<br />- Conducting online research to support various company projects and initiatives.<br />- Providing general administrative support to help streamline our day-to-day operations.<br /><br /><strong>Qualifications</strong><br /><br />We are looking for a candidate who is proactive, reliable, and possesses excellent communication skills. The required qualifications include:<br /><br />- Proven experience working as a Virtual Assistant or in a similar administrative role.<br />- Exceptional written and verbal communication skills.<br />- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.<br />- Excellent organisational and time-management skills with the ability to prioritise tasks effectively.<br />- The ability to work independently with minimal supervision and a high degree of discretion.<br />- A reliable high-speed internet connection and a suitable home office setup.<br />- Experience within the health, wellness, or consumer goods industry is highly desirable but not essential.</p>

Remote Virtual Assistant

Motorola Solutions

<div><h2 class="jobSectionHeader"><b>Company Overview
</b></h2><p>At Motorola Solutions, we believe that everything starts with our people. We&rsquo;re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that&rsquo;s critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future.</p><br>
<h2 class="jobSectionHeader"><br>
<b>Department Overview
</b></h2>Silvus Technologies, a leading provider of advanced MANET and MIMO communications systems, is reshaping mesh network technology for mission-critical applications &ndash; on the ground, in the air and at sea. Its battle-proven StreamCaster family of MANET radios and proprietary MN-MIMO waveform provides the vital communications link for defense, law enforcement and public safety agencies around the world, and in the toughest operational environments.
<br>
<br>
With deep roots in DARPA research, Silvus Technologies develops world-class advanced communications technologies that are reshaping the tactical communications landscape. From pure line-of-sight to extreme non-line-of-sight, Silvus radios form a self-healing, self-forming mesh network, enabling secure and reliable connectivity, including video and high-bandwidth data
<br>
<br>
Silvus Technologies is a wholly owned subsidiary of Motorola Solutions, Inc.
<h2 class="jobSectionHeader"><br>
<b>Job Description
</b></h2><p><i>Would you like to join an incredibly talented group of people, doing very challenging work, with the prime directive of &ldquo; </i>Keeping Our Heroes Connected <i>&rdquo;?
</i></p><p></p><p><b>THE OPPORTUNITY
</b></p><p></p><p>Silvus is seeking an <b><i>Administrative Assistant for Legal and Compliance </i></b>who will report to the <i>Director of Legal. </i>The successful individual in this role provides dedicated administrative and operational support to the Director of Legal and the broader Legal and Compliance team, managing complex scheduling, travel, expenses, and cross-functional coordination in a fast-moving environment.</p><br>
<p></p><p>This position is based at Silvus Technologies&rsquo; headquarters in the heart of vibrant West Los Angeles, CA, and is on a hybrid schedule. A minimum of 3 days onsite per week is expected. On-site days are Mondays, Wednesdays, and Thursdays.
</p><p></p><p>The following is a list of at least some of the current essential job functions of the position. Management may a <b>ssign or reassign duties and responsibilities at any time at its discretion.</b><b><br>
</b></p><p></p><p><b>ROLE AND RESPONSIBILITIES
</b></p><ul><li><p>Manage complex calendars and scheduling for the Director of Legal and other Legal and Compliance team members, including protecting time and minimizing scheduling friction.
</p></li><li><p>Coordinate domestic and international travel, itineraries, and logistics for business trips, meetings, and external engagements.
</p></li><li><p>Manage expense tracking, reconciliation, and administrative documentation with a high degree of accuracy.
</p></li><li><p>Partner with internal and external stakeholders such as finance, engineering and vendors to support documentation, signatures (notary), and operational follow-through.
</p></li><li><p>Handle a wide range of administrative and ad hoc support tasks, including stepping in wherever needed to keep day-to-day operations running smoothly.
</p></li><li><p>Use all computer programs relevant to the position to support development of centralized contract repository, presentations, such as tracking and charting metrics data, and to perform data entry.
</p></li><li><p>Perform other related duties of which the above are representative.
</p></li></ul><p></p><p><b>REQUIRED QUALIFICATIONS
</b></p><ul><li><p>Bachelor&rsquo;s degree in business administration, communications, or a related field <i>.
</i></p></li><li><p>3+ years of experience as an Administrative Assistant in a fast-paced, high-growth startup or similarly dynamic environment.
</p></li><li><p>Highly responsive, resourceful, and quick to learn, with strong problem-solving skills and a demonstrated growth mindset.
</p></li><li><p>Exceptionally detail-oriented and execution-focused, with the ability to deliver high-quality work and earn trust quickly.
</p></li><li><p>Strong judgment and discretion, with the ability to operate independently while knowing when to escalate or seek input.
</p></li><li><p>Maintain confidentiality with sensitive information.
</p></li><li><p>Able to move quickly with a strong sense of urgency and ownership.
</p></li><li><p>Advanced proficiency in Google Workspace applications
</p></li><li><p><b>Must be a U.S. Person </b><b>(U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
</b></p></li><li><p><b>All employment is contingent upon the successful clearance of a background check and drug test.
</b></p></li></ul><p></p><p><b>PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES
</b></p><ul><li><p>Primary preferred qualification: Contracting and Document control - demonstrated ability to manage high-volume, detailed sensitive legal workflows.
</p></li><li><p>Ability to maintain and manage schedules: Tracking obligations, expirations and compliance documentation.
</p></li><li><p>Cross-functional Communication and Business Judgment: Communicate clearly and concisely with non-legal stakeholders.
</p></li><li><p>Ability to triage requests, prioritize them based on business impact and exercise keen judgment to escalate issues appropriately.
</p></li></ul><p></p><p><b>WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
</b></p><ul><li><p>Office environment.
</p></li><li><p>Lift up to 20 lbs.</p><br>
</li></ul><p></p><p><b>COMPENSATION: </b>$31.25 - $36.06 / hourly
</p><p></p><p>The pay range is NOT a guarantee. It is based on market research and peer data and will vary depending on the candidate&rsquo;s experience and qualifications <b>.
</b></p><p></p><p><b>NOTE - As a US Federal Contractor, Silvus Technologies requires that ALL candidates being considered for employment for any position (regardless of level) MUST be a U.S. Person (permanent resident or citizen). Stricter U.S. Citizen ONLY requirements (needed for some Engineering or R&amp;D roles) will be included in the Required Qualifications section of the posted position. This does NOT apply to international positions; only job postings for positions located in the US.
</b></p><p></p><p><b>All employment is contingent upon the successful clearance of a background check and drug test.<br>
</b></p><h2 class="jobSectionHeader"><br>
<b>Basic Requirements
</b></h2><ul><li><p>Bachelor&rsquo;s degree in business administration, communications, or a related field <i>.
</i></p></li><li><p>3+ years of experience as an Administrative Assistant in a fast-paced, high-growth startup or similarly dynamic environment.
</p></li><li><p><b>Must be a U.S. Person </b><b>(U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
</b></p></li><li><p><b>All employment is contingent upon the successful clearance of a background check and drug test.<br>
</b></p></li></ul><h2 class="jobSectionHeader"><br>
<b>Travel Requirements
</b></h2>None
<h2 class="jobSectionHeader"><br>
<b>Relocation Provided
</b></h2>None
<h2 class="jobSectionHeader"><br>
<b>Position Type
</b></h2>Experienced
<h2 class="jobSectionHeader"><br>
<b>Referral Payment Plan
</b></h2>Yes
<p></p><p><b>Our U.S. Benefits include:
</b></p><ul><li><p>Incentive Bonus Plans</p>
</li><li><p>Medical, Dental, Vision benefits</p>
</li><li><p>401K with Company Match</p>
</li><li><p>10 Paid Holidays</p>
</li><li><p>Generous Paid Time Off Packages</p>
</li><li><p>Employee Stock Purchase Plan</p>
</li><li><p>Paid Parental &amp; Family Leave</p>
</li><li><p>and more!</p><br>
</li></ul><p><br>
<b><i>EEO Statement
</i></b></p><p></p><p>Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.
</p><p></p><p>We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you&rsquo;d like to join our team but feel that you don&rsquo;t quite meet all of the preferred skills, we&rsquo;d still love to hear why you think you&rsquo;d be a great addition to our team.
</p><p></p><p>We&rsquo;re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete this Reasonable Accommodations Form so we can assist you.</p></div><p></p>

Administrative Assistant, Legal and Compliance

Night

<div>
 <strong>
  About Night
  <br/>
  <br/>
 </strong>
 Night is a next-generation media holding company redefining talent representation for the digital age. We manage over 200 of the world&rsquo;s most influential digital creators across platforms like YouTube, TikTok, and Twitch. With a fully bootstrapped foundation and a digital-first ethos, Night has emerged as a cultural powerhouse at the intersection of entertainment, entrepreneurship, and the creator economy.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 We&rsquo;re looking for a highly organized, proactive, and enthusiastic Talent Assistant to join our growing team. In this role, you&rsquo;ll provide day-to-day administrative and logistical support to our clients and Talent Managers. You&rsquo;ll be exposed to the inner workings of the creator economy and play a critical role in keeping things running smoothly behind the scenes.
 <br/>
 <br/>
 This is an excellent opportunity for someone looking to build a career in digital talent representation.
 <br/>
 <br/>
 What You&rsquo;ll Do
 <br/>
 <br/>
 <ul>
  <li>
   Support Talent Managers in tracking active brand deals and deliverables
  </li>
  <li>
   Monitor creator social channels for content launches and brand posts
  </li>
  <li>
   Conduct research on brands, platforms, and emerging trends in the creator economy
  </li>
  <li>
   Assist with client scheduling, meeting coordination, and calendar management
  </li>
  <li>
   Help maintain up-to-date records in internal systems (e.g. Airtable, Affinity)
  </li>
  <li>
   Help draft recap decks or creator one-sheets as needed
   <br/>
   <br/>
  </li>
 </ul>
 What We&rsquo;re Looking For
 <br/>
 <br/>
 <ul>
  <li>
   1-3+ years of experience in an administrative, entertainment, or marketing setting
  </li>
  <li>
   Deep interest in creators, pop culture, and digital media
  </li>
  <li>
   Highly organized, detail-oriented, and able to multitask in a fast-paced environment
  </li>
  <li>
   Strong written and verbal communication skills
  </li>
  <li>
   Eagerness to learn, take initiative, and grow within a team
  </li>
 </ul>
</div>


Talent Assistant

DR. HAD

<p><b>Job Overview</b></p><p>We are seeking a dedicated and skilled Dental Assistant to join our dynamic dental team. The ideal candidate will possess a strong passion for patient care and a comprehensive understanding of dental procedures, equipment, and clinical protocols. As a Dental Assistant, you will play a vital role in supporting dentists during patient treatments, managing clinical operations, and ensuring an exceptional patient experience. This paid position offers an excellent opportunity to develop your skills within a collaborative healthcare environment committed to excellence in dental care.</p><p><b>Responsibilities</b></p><ul><li>Prepare treatment rooms by sterilizing instruments, setting up dental equipment, and ensuring all necessary supplies are available for procedures.</li><li>Assist dentists during various dental treatments, including general dentistry, oral surgery, endodontics, prosthodontics, and pediatric dentistry.</li><li>Take and develop dental x-rays while adhering to infection prevention management and aseptic techniques.</li><li>Manage patient records using electronic medical records (EMR) systems such as Dentrix or Eaglesoft, ensuring accuracy and confidentiality in compliance with HIPAA regulations.</li><li>Monitor vital signs and medical documentation as needed to support comprehensive patient care.</li><li>Educate patients on oral health practices, post-treatment care instructions, and preventive measures.</li><li>Maintain strict infection control standards by following dental sterilization procedures and infection prevention policies.</li><li>Support administrative duties such as patient management software updates and coordinating appointment schedules with the dental reception team.</li></ul><p><b>Requirements</b></p><ul><li>Proven experience working as a Dental Assistant within a busy dental clinic environment.</li><li>Proficiency with dental software including Dentrix, Eaglesoft, or similar patient management systems.</li><li>Knowledge of dental terminology, medical terminology, and clinical confidentiality policies.</li><li>Familiarity with dental equipment operation, including 3D scanners, dental x-ray units, and other advanced imaging tools.</li><li>Strong understanding of infection control practices and sterilization procedures aligned with healthcare standards.</li><li>Ability to perform chairside assisting with four-handed dentistry techniques efficiently.</li><li>Experience in pediatric dentistry is highly desirable to support young patients effectively.</li><li>Excellent communication skills combined with a compassionate approach to patient care.</li></ul><p>Join our team to advance your career in a supportive environment dedicated to delivering outstanding dental services while fostering professional growth!</p><p>Pay: $21.00 - $30.00 per hour</p><p>Work Location: In person</p>

Dental Assistant

AltaMed Health Services

<div><p><b>Grow Healthy
</b></p><p></p><p>If you are as passionate about helping those in need as you are about growing your career, consider AltaMed. At AltaMed, your passion for helping others isn&rsquo;t just welcomed &ndash; it&rsquo;s nurtured, celebrated, and promoted, allowing you to grow while making a meaningful difference. We don&rsquo;t just serve our communities; we are an integral part of them. By raising the expectations of what a community clinic can deliver, we demonstrate our belief that quality care is for everyone. Our commitment to providing exceptional care, despite any challenges, goes beyond just a job; it&rsquo;s a calling that drives us forward every day.
</p><p></p><p><b>Job Overview
</b></p><p></p><p>The Medical Assistant (MA) II functions as an AltaMed ambassador at the assigned clinic, PSC, or Patient Registry team. The MA is welcoming and attentive to the needs of all patients and creates a positive patient experience by managing expectations while demonstrating compassion and respect. The MA assists in the provision of direct patient care by performing routine patient care procedures and technical/clerical support services in the clinical setting. The MA builds relationships with patients, listening to them and gaining their trust. The MA demonstrates compassion and respect and will be proactive in managing patients&rsquo; expectations. In addition, the Medical Assistant documents all specialties in the Electronic Health Record (EHR) and assists with administrative responsibilities that include providing feedback on Back-Office processes to the Nursing Supervisor/Manager. Lastly, the MA assists in achieving department goals and objectives by providing support and guidance to the Medical Assistant team as a mentor and trainer. If working at the Patient Service Center, the MA provides other duties over the telephone.
</p><p></p><p><b>Minimum Requirements
</b></p><ul><li><p>A Medical Assistant certificate, along with a high school diploma or equivalent required.
</p></li><li><p>A minimum of 1 year of experience as a back office Medical Assistant preferred in the outpatient setting, medical practice, or clinic setting.
</p></li><li><p>Phlebotomy certified preferred
</p></li><li><p>Nationally recognized Medical Assistant certification, preferred.
</p></li><li><p>Bilingual English/Spanish/Mandarin/Cantonese, depending on location, strongly preferred.
</p></li><li><p>A minimum requirement of a valid BLS certification or higher, following the American Heart Association (AHA) or the American Red Cross guidelines.
</p></li></ul><p></p><p><b>Compensation
</b></p><p></p>$26.00 - $30.55 hourly
<p></p><p><b>Compensation Disclaimer
</b></p><p></p><p>Actual salary offers are considered by various factors, including budget, experience, skills, education, licensure and certifications, and other business considerations. The range is subject to change. AltaMed is committed to ensuring a fair and competitive compensation package that reflects the candidate's value and the role's strategic importance within the organization. This role may also qualify for discretionary bonuses or incentives.
</p><p></p><p><b>Benefits &amp; Career Development
</b></p><ul><li>Medical, Dental and Vision insurance
</li><li>403(b) Retirement savings plans with employer matching contributions
</li><li>Flexible Spending Accounts
</li><li>Commuter Flexible Spending
</li><li>Career Advancement &amp; Development opportunities
</li><li>Paid Time Off &amp; Holidays
</li><li>Paid CME Days
</li><li>Malpractice insurance and tail coverage
</li><li>Tuition Reimbursement Program
</li><li>Corporate Employee Discounts
</li><li>Employee Referral Bonus Program
</li><li>Pet Care Insurance
</li></ul><p></p><p><b>Job Advertisement &amp; Application Compliance Statement
</b></p><p></p><p>AltaMed Health Services Corp. will consider qualified applicants with criminal history pursuant to the California Fair Chance Act and City of Los Angeles Fair Chance Ordinance for Employers. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if AltaMed Health Service Corp. is concerned about a conviction directly related to the job, you will be given a chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.</p></div><p></p>

Medical Assistant II

Netflix

<div>
 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
 <br/>
 <br/>
 We are seeking an experienced Administrative Assistant to support our executives at Netflix in Los Angeles. This role will report to two leaders and support their teams in Music Business and Legal Affairs and Music Data, Technology, and Rights (both part of the Studio Affairs Legal organization). This team works cross-functionally, impacting many areas of our business.
 <br/>
 <br/>
 A successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities. They will need to have strong organizational skills and unwavering attention to detail at all times, as well as an interest in coordinating projects, planning team activities, and events. This is a demanding and fast-moving position that requires someone who is calm, exercises good judgment, prioritizes competing tasks, collaborates easily across teams, and anticipates needs before they arise.
 <br/>
 <br/>
 <strong>
  Specific Responsibilities Include, But Are Not Limited To
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Maintain calendars for 2-4 executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events
  </li>
  <li>
   Assist other team members with calendaring, as needed
  </li>
  <li>
   Process expenses and expense reports
  </li>
  <li>
   Prepare presentation decks, memos, executive level documents
  </li>
  <li>
   Coordinate travel arrangements, both domestically and internationally.
  </li>
  <li>
   Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
  </li>
  <li>
   Assist with onboarding new hire tasks for this team
  </li>
  <li>
   Coordinate cross-functional projects and initiatives, from scheduling and prepping working groups to tracking action items and deadlines.
  </li>
  <li>
   Support internal and external meeting and stakeholder management, including agendas, pre-reads, documentation, and follow-through.
  </li>
  <li>
   Coordinate with external partners and vendors on scheduling, document exchange, and follow-ups tied to team priorities.
  </li>
  <li>
   Other administrative tasks, as assigned
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   5+ years as an executive/administrative assistant
  </li>
  <li>
   Experience working within the legal space and the ability to be discreet and maintain confidential information
  </li>
  <li>
   Experience coordinating projects or programs, including tracking action items, timelines, and deliverables across multiple stakeholders.
  </li>
  <li>
   Proficiency in Google Preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
  </li>
  <li>
   Strong written and verbal communication skills and the ability to build relationships and navigate with colleagues and other admins cross-functionally
  </li>
  <li>
   Attention to detail and the ability to take initiative and provide feedback to support the fast-paced team
  </li>
  <li>
   Understanding how to multitask, prioritize, and respond accordingly
  </li>
  <li>
   Team player who operates in a fast-paced, team-oriented setting
  </li>
  <li>
   Event organization experience
  </li>
  <li>
   Comfort working with external partners and vendors, managing communications, and following through professionally
   <br/>
   <br/>
  </li>
 </ul>
 The role is based out of our Los Angeles office. There is an in-office expectation of 3 days a week on Tuesday through Thursday.
 <br/>
 <br/>
 Generally, our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $38.46 - $71.39.
 <br/>
 <br/>
 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
 <br/>
 <br/>
 Netflix is a unique culture and environment. Learn more here.
 <br/>
 <br/>
 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
 <br/>
 <br/>
 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>


Administrative Assistant, Business & Legal Affairs - Music

California Central District Court

<div><div><h1 class="jobSectionHeader"><b>Job Details for Executive Assistant - Probation and Pretrial Services Office
</b></h1></div><div><div><div><div><div><div><div><div><div>Court Name/Organization </div><div>California Central District Court
</div></div><br>
<div><div>Overview of the Position </div><div>The U.S. District Court and the Probation and Pretrial Services Office is recruiting for an exceptional individual for our Executive Assistant position. This position is responsible for performing a variety of administrative, technical, and secretarial support services for members of the court unit&rsquo;s executive management team. The duties involve a wide range of responsibilities and areas, including managing, monitoring and facilitating timely communication with other agencies, including but not limited to Judges and their Courtroom Deputies, Probation and Pretrial Services Officers, U.S. Attorney&rsquo;s Office, the Federal Public Defender&rsquo;s Office, private attorneys and other agencies or individuals involved in the administration of criminal justice. The position is also responsible for maintaining courtroom calendars between judges and Probation to ensure adherence to courtroom proceedings. The job entails a high level of knowledge and complexity regarding court operations and court-required documentation. The Central District of California serves seven counties and has 28 authorized district judgeships, 11 senior judges, and 23 magistrate judges. The Probation and Pretrial Services Office consists of more than 280 employees spread among 11 office locations. Staff includes probation and pretrial services officers and clerical support positions. The workload in the district entails supervision of over 10,000 defendants, probationers, parolees, and persons on supervised release and the preparation of approximately 3,000 presentence investigations annually.
</div></div><br>
<div><div>Location </div><div>Los Angeles, CA
</div></div><br>
<div><div>Opening and Closing Dates </div><div>07/28/2026 - Open Until Filled
</div></div><br>
<div><div>Appointment Type </div><div>Permanent
</div></div><br>
<div><div>Classification Level/Grade </div><div>CL 26
</div></div><br>
<div><div>Salary </div><div>$63,388 - $103,018
</div></div><div></div><div><div>
</div></div><br>
<div><div>Announcement Number </div><div>26-55
</div></div><br>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description
</b></h2><div><p>Responsibilities include, but are not limited to, the following:
</p><ul><li>Develop and maintain various logs, tracking forms, spreadsheets, electronic files, and databases (i.e. Act, Sentry and Pacer) for the purpose of tracking statistics and data; prepare statistical tables and reports at the request of the Executive Management Team (EMT).
</li><li>Gather and analyze data for management studies to improve workflow, operating methods and to simplify processing procedures; write reports and make recommendations based on the findings of the studies to support executive decision-making. Generate standard reports from databases and computerized systems.
</li><li>Receives, screens and refers telephone calls and personal visitors. Answers inquiries and provides assistance to the public, maintaining the confidentiality of sensitive matters. At the direction of the EMT, disseminates pertinent information through electronic communication.
</li><li>Coordinate EMT meetings, training conferences, and district-wide events, including preparing agendas, briefing materials, taking and distributing minutes of proceedings and follow-up action items.
</li><li>Maintains and/or coordinates EMT&rsquo;s calendar. Arrange meetings and other events, including notification to participants and logistical coordination. Works with procurement personnel to arrange for the most economical travel and lodging for participants. Maintains calendars for district events, mandatory training, committee meetings, and organizational initiatives.
</li><li>Arrange travel, conference registrations, and prepare travel vouchers to the Chief U.S Probation Officer and EMT to ensure adherence to established policies and procedures.
</li><li>Maintains confidential personnel, budgetary, operational, and judicial information, exercising a high degree of discretion and ensuring compliance with Judiciary policies.
</li><li>Prepare correspondence, memoranda, reports, speeches, presentations, and other official documents. Maintain detailed correspondence control records. Prepare, proofread and edit materials for the executive management team&rsquo;s signatures. Check for accuracy, proper grammar, and spelling. Sign for EMT on various correspondence or forms as approved by executive management team,
</li><li>Receive, prioritize, maintain, update, track and route all incoming materials to the executive management team from within the court to appropriate individuals in the office. Receive, screen, and route incoming and outgoing mail to appropriate persons or offices; and process mail requiring special handling. Maintain office reference materials, such as administrative manuals, forms, bulletins, notices, etc.
</li><li>Assist in developing, tracking, and maintaining district administrative policies.
</li><li>Monitors executive assignments and special projects, ensuring deadlines are met and leadership is informed of project status and outstanding issues.
</li><li>Coordinate district-wide communications, including announcements, newsletters, recognition programs, and organizational updates.
</li><li>Maintain executive records, correspondence, and electronic filing systems to ensure accurate documentation and efficient retrieval of information.
</li><li>Arrange and coordinate conferences, meetings, training programs, award and court ceremonies, employee recognition events and official district functions. Employee events include the coordination and distribution of special event retirement achievement plaques and recognition materials.
</li><li>Provides administrative support for committees, strategic planning initiatives, accreditation efforts, and special district projects.
</li><li>Works with Human Resources to arrange all aspects of hiring and promotions including edits to announcements, coordination of panels, scheduling interview availability dates, arranging collection of supervisor feedback forms and completion of scoring sheets for interviews. Responsible for performing all preliminary background investigations for all new hires.
</li><li>Processes all background investigation materials and dissemination of the approvals at the direction of the Chief U.S. Probation Officer. Maintains spreadsheet to track and monitor all follow up items while maintaining strict confidentiality.
</li><li>Disseminate communications to appropriate managers, executives and peers and follow up on action items to ensure a comprehensive and coordinated response when required.
</li><li>Works closely with all court unit executives and the Probation and Pretrial Services Executive Management Team.
</li><li>Serve as liaison to judge&rsquo;s chambers and all other court support units, as well as to the Administrative Office and Federal Judicial Center.
</li><li>Provides suggestions and contributions to the Probation/Pretrial SharePoint including the uploading of materials and documents into several locations.
</li><li>May serve as the progress review hearing coordinator which includes communicating with the program District Judges, District Coordinators as well as the representing agencies (Assistant U.S. Attorney and Defense Counsel).
</li><li>Complete a mandatory 20 hours of work-related training.
</li><li>Perform other representative duties as assigned.
</li></ul></div></div><div><h2 class="jobSectionHeader"><b>Qualifications
</b></h2><div><p>Must be a U.S. citizen or eligible to work in the United States. Associate degree or equivalent. Applicant must have significant experience (minimum five years) in an executive administrative support capacity reporting directly to high-level executives. Professional appearance and manner required. Ability to understand and follow detailed instructions. Superior time management and organizational skills with attention to detail. Strong ability to communicate effectively (orally and in writing) with individuals with diverse backgrounds and establish rapport with staff, outside agencies, and collateral contacts. Exceptional ability to take accurate notes and summarize meetings, conferences, etc. Skill in writing, editing and proofreading documents for spelling, grammar, punctuation, style, abbreviations, and correct format. Strong knowledge and skills in use of personal computers and software applications to prepare reports, presentations and correspondence. Knowledge of automated/internet resources and systems available for conducting database searches and other similar activities. Ability to prioritize and organize work to meet established deadlines. Ability to consistently demonstrate sound ethics and judgment. Ability to maintain professionalism and confidentiality is critical. Skill in administrative matters such as file maintenance, record keeping, reporting and preparation of presentation material. Understanding court and legal terminology a plus.
</p></div></div><div><h2 class="jobSectionHeader"><b>Employee Benefits
</b></h2><div><ul><li>Salary range CL 26: $63,388 &ndash; $103,018 (Total compensation w/employer paid benefits approximate range: $82,404 - $133,923)
</li></ul><p>In addition to salary, the federal government&rsquo;s benefits equate to no less than 33% of an employee&rsquo;s total compensation (see Total Compensation sample below). Federal employees are entitled to federal benefits such as health, dental, vision, life insurance, long-term disability insurance, long-term care insurance and flexible spending accounts. Participation in a defined benefit plan the Federal Employees Retirement System-Further Revised Annuity Employee (FERS-FRAE), and up to 5% matching contributions on retirement savings through the Thrift Savings Plan (401k equivalent). Generous accrual of paid time vacation and sick leave and 11 paid holidays per year. Paid parental leave after meeting eligibility requirements. Eligible for the Public Student Loan Forgiveness (PSLF) program on eligible student loans. Commuter subsidies for public transportation to and from work. Extensive online training options and in-person training and professional conferences, funds permitting.
</p><p><b>Employer Provided Benefits - Total Compensation Approximation Sample (For Illustration Purposes Only)
</b></p><ul><li>Sample Annual Salary: $60,000.00
</li><li>Retirement Benefits: $17,760.00
</li><li>Health/Life Insurance &amp; Commuter Reimbursement: $15,494.00
</li><li>Paid Time-Off (Holidays &amp; Accrued Leave): $8,538.00
</li></ul><p>Total Compensation: $101,792.00
</p></div></div><div><h2 class="jobSectionHeader"><b>Application Info
</b></h2><div><p>Must be a U.S. citizen or a lawful permanent resident with authorization to work in the United States who is currently seeking U.S. citizenship or intending to become a U.S. citizen immediately after meeting the eligibility requirements. The final candidate will be subject to a background investigation by law enforcement agencies. The Federal Financial Reform Act requires direct deposit of federal wages for employees. The U.S. District Court and the Probation and Pretrial Services Office requires employees to adhere to the Code of Conduct for Federal Judicial Employees, which is available on the Court&rsquo;s website: www.cacd.uscourts.gov.
</p><p><b>How to Apply
</b><br>
Applications should be submitted to apply_CACD@cacd.uscourts.gov. Documents must be in Microsoft Word or PDF format, and the email should reference the vacancy number. Complete applications must include the following:
</p><div><ul><li>Cover Letter &ndash; Address how your background, skills, and experience meet the qualifications listed
</li></ul><ul><li>Resume &ndash; Include key career accomplishments
</li></ul><ul><li>For External Applicants Only: An application for Federal Branch Employment (AO78) (please visit the Court&rsquo;s website at www.cacd.uscourts.gov to download the AO78 application form).
</li></ul></div><p>Due to the high volume of applications, we will communicate with those individuals who will be interviewed. Applicants scheduled to interview should advise the Human Resources staff if any accommodation will be necessary to interview. Unfortunately, the Court is unable to reimburse applicants for any travel or parking costs.
</p><p>The Court reserves the right to modify the conditions of this announcement, commence interviews immediately, withdraw the announcement, or fill the position at any time, any of which actions may occur without notice.
</p></div></div><p>The federal Judiciary is an Equal Employment Opportunity employer.</p></div></div></div></div></div></div>

Executive Assistant - Probation and Pretrial Services Office

Explore 129+ Administrative support assistant in Los Angeles this August. Find roles across top companies and apply now to boost your career.