administrative assistant

operations assistant

personal assistant

accounting administrative assistant Jobs in Los Angeles

accounting administrative assistant

administrative assistant (entry level) Jobs in Los Angeles

administrative assistant (entry level)

administrative support assistant

Carpenters Services Administrative Corporation

<p><b>Classification/Status:</b> Non-Exempt &ndash; Full Time</p><p><b>Reporting To:</b> Administrative Manager and Travel Coordinator</p><p><b>Overview:</b></p><p>The <b>Administrative Assistant</b>, under the general direction of the Administrative Manager and the Travel Coordinator, provides comprehensive administrative support to the CSAC Executive Management team and Western States Carpenters Training Fund (WSCTF) leadership. This role is responsible for performing a broad range of administrative duties, including, but not limited to, preparing correspondence and reports, managing filing systems, answering and directing telephone calls, greeting visitors, and developing forms, documents, spreadsheets, and presentations. The position also involves responding to non-routine inquiries and handling confidential and sensitive information with discretion.</p><p>Additional responsibilities include coordinating travel arrangements for WSCTF instructors, apprentices, and members attending career fairs, seminars, meetings, and training programs, as well as providing support on special projects as assigned. This position requires the ability to effectively collaborate with a diverse group of executive and senior-level professionals across all levels of the organization. Strong organizational skills and the ability to exercise independent judgment in prioritizing and managing a varied workload are essential. This is a non-exempt, full-time position with a standard work schedule of Monday through Friday, 8:00 AM to 5:00 PM.</p><p><b>Position Functions and Responsibilities:</b></p><p>&middot; Provide administrative support to Administrative Manager, CSAC Executive and Management Teams and WSCTF Leadership</p><p>&middot; Coordinate all travel for WSCTF instructors, apprentices, members and DET Programs</p><p>&middot; Coordinate all aspects of DET programs from registration to requesting stipend checks</p><p>&middot; Maintain and update master travel calendar timely and efficiently</p><p>&middot; Provide administrative support to apprenticeship training centers as requested</p><p>&middot; Respond and communicate in a timely, effective and professional manner, both verbally and in writing</p><p>&middot; Provide all backup for WSCTF travel transactions to reconcile monthly corporate credit card statements</p><p>&middot; Run reports in TRAIN to assist the Regional Council with DET programs</p><p>&middot; Run weekly next class report for WSCTF</p><p>&middot; Request airline refunds for cancelled flights</p><p>&middot; Perform other related administrative duties as required and assigned</p><p>&middot; Assist Administrative Manager with other ad-hoc projects as needed</p><p><b>Required Qualifications and Skills:</b></p><p>&middot; Minimum of three (3) years of administrative support experience in a fast-paced environment</p><p>&middot; Strong written and verbal communication skills</p><p>&middot; Proficiency in Microsoft Office (Word, Excel, Outlook)</p><p>&middot; High level of integrity, discretion, and professionalism in handling confidential information</p><p>&middot; Detail-oriented with strong organizational and proofreading skills</p><p>&middot; Excellent interpersonal skills; ability to work effectively with all levels of staff and external stakeholders</p><p>&middot; Ability to manage multiple priorities, meet deadlines, and support concurrent projects</p><p>&middot; Professional demeanor, including phone etiquette and presentation</p><p>&middot; Ability to work independently while contributing to a collaborative team environment</p><p>&middot; Self-motivated with strong accountability and ownership of work</p><p>&middot; Ability to support meetings, events, and seminars as needed</p><p>&middot; Knowledge of HIPAA regulations a plus</p><p>&middot; Bilingual in English and Spanish (spoken and written) preferred</p><p>&middot; High school diploma preferred, but not required</p><p><b>Supervisory Responsibility:</b></p><p>&middot; This position has no supervisory responsibilities.</p><p><b>Work Environment/ Physical Demands</b></p><p>&middot; While performing the duties of the job, the employee regularly works in an office setting.</p><p>&middot; While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel or operate objects, tools or controls, and to reach with hands and arms. The employee is frequently required to stand, talk and hear.</p><p>&middot; Ability to lift 10-30 pounds when necessary.</p><p>&middot; The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.</p><p><b>Travel</b></p><p>&middot; Minimal to no travel. Occasional travel to business related events, offices and/or seminars may be required.</p><p><i><b>NOTE:</b></i></p><p><i>The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similarly related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. </i><i><b>CSAC is an equal opportunity employer and encourage applications from all qualified candidates regardless of gender, race, ethnicity, national origin, age, sexual orientation, marital status, religion, disability or any other classification protected by law.</b></i></p><p>Job Type: Full-time</p><p>Pay: $24.49 - $26.37 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Administrative: 3 years (Required)</li><li>Administrative Assistant: 3 years (Required)</li></ul><p>Language:</p><ul><li>Spanish (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant

University of California Los Angeles

<div><div>Under the supervision of the Department Manager, the HR/Finance Assistant will provide administrative support to the HR/Personnel Coordinator, including but not limited to UCPath, I9 Tracker, the Oath and Patton process, and will maintain the department personnel files. The HR/Finance Assistant will processes all Bruinbuy and Travel Express transactions, and provide administrative support to the Finance Coordinator, and the Student Services Advisor, assisting with emails and some administrative duties. They will assist with general office duties, inquiries; answers telephone calls and provides information and refers calls; they will maintain the general appearance of the Main Office. Takes and delivers messages; processes incoming/outgoing mail and packages when needed. Schedules appointments and maintains calendars; performs general administrative tasks, and runs errands. The appointee provides support with academic program and events planning. Gathers data for various projects; submits requests for equipment maintenance and repair; contacts vendors and interacts with other campus units on behalf of the Department; and assists with special assignments as needed. The HR/Finance Assistant is an integral member of the Department's administrative team whose support is essential to the successful administration of the Department of Geography.</div><br>
<b>Salary &amp; Compensation</b>
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*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
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<b>Qualifications</b><br>
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<ul><li>Knowledge of general administrative and financial processes to support purchasing, travel, and reimbursements in line with university procedures. (Required)</li></ul>
<ul><li>Ability to use or learn systems such as BruinBuy, Travel Express, UCPath, and I-9 Tracker with attention to detail and accuracy. (Preferred)</li></ul>
<ul><li>Strong organizational skills to manage records, track requests, and keep office operations running smoothly. (Required)</li></ul>
<ul><li>Clear and professional communication skills, both written and verbal, to interact effectively with students, staff, faculty, and vendors. (Required)</li></ul>
<ul><li>Ability to handle confidential information with discretion and good judgment. (Required)</li></ul>
<ul><li>Comfort using Microsoft Office programs (Word, Excel, Outlook) and willingness to learn new tools as needed. (Required)</li></ul>
<ul><li>Ability to multitask, stay organized, and meet deadlines while managing frequent interruptions. (Required)</li></ul>
<ul><li>Positive, team-oriented attitude with the ability to work independently and support others when needed. (Required)</li></ul>
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<b>Education, Licenses, Certifications &amp; Personal Affiliations</b><br>
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<ul><li>High School Diploma Or equivalent experience (Required)</li></ul>
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<b>Special Conditions for Employment</b><br>
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<ul><li>Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
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<b>Schedule</b>
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8:00 a.m. to 5:00 p.m.
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<b>Union/Policy Covered</b>
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CX-Clerical &amp; Allied Services
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<b>Complete Position Description</b>
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https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%203%20(41017971) Apply</div>
<br><div><div>Campus Requisition #:</div>
<div>10847</div>
<div>UC Payroll Title:</div>
<div>BLANK AST 3</div>
<div>Department:</div>
<div>GEOGRAPHY</div>
<div>Appointment Type:</div>
<div>2 - Staff: Career</div>
<div>Anticipated Hiring Pay Scale:</div>
<div>$30.36 - $35.60 (Step 1 - 8)</div>
<ul><li>Full Salary Range:</li></ul>
<div>USD $30.36/Hr. - USD $43.49/Hr.</div>
<div>Onsite | Remote | Hybrid Type:</div>
<div>Hybrid</div>
<div>Department Location:</div>
<div>315 Portola Plz Geography</div>
<div>Full or Part Time:</div>
<div>Full Time</div></div>

HR / Finance Assistant

north figueroa animal hospital

<p>About the Role</p><p>We are looking for a motivated and detail-oriented Administrative Assistant to support daily office operations. This is an excellent opportunity for individuals who are starting their professional careers and want to gain experience in administration, record management, communication, and business support functions.</p><p>No advanced experience is required. Training will be provided for the right candidate.</p><p>Responsibilities</p><ul><li>Assist with day-to-day administrative activities</li><li>Maintain and organize digital and physical records</li><li>Enter, update, and verify information in company databases</li><li>Prepare reports, spreadsheets, and business documents</li><li>Coordinate schedules, meetings, and internal communications</li><li>Review documents for completeness and accuracy</li><li>Support various departments with administrative projects</li><li>Handle general office support duties as assigned</li></ul><p>Qualifications</p><ul><li>High school diploma or equivalent</li><li>Strong attention to detail</li><li>Basic computer and data entry skills</li><li>Good written and verbal communication abilities</li><li>Ability to manage multiple tasks and deadlines</li><li>Positive attitude and willingness to learn</li><li>Previous office experience is helpful but not required</li></ul><p>What We Offer</p><ul><li>Competitive compensation</li><li>Paid training provided</li><li>Career growth opportunities</li><li>Supportive team environment</li><li>Stable full-time employment</li><li>Professional development opportunities</li></ul><p>Pay: $25.00 - $31.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant (Entry Level)

UCLA Health

<div><div><b>Description</b><p></p><p>
Our Semel Institute is seeking a part-time Student Assistant to support the Human Resources Department. You will provide essential administrative and clerical support to our HR office. Primary responsibilities include:</p><p></p><div><ul><li>
Perform document management, data entry, and file maintenance</li><li>
Distribute and process incoming and outgoing mail</li><li>
Provide front office support, including greeting visitors and answering calls</li><li>
Assist with maintaining accurate and organized HR records</li><li>
Track tasks and project progress</li><li>
Support daily HR operations while ensuring compliance</li></ul><div>
Salary range: $18.50/hr - $27/hr</div></div></div><div><b>
Qualifications</b><p></p><div><p>
Must be a current UCLA student</p><p>
Strong attention to detail</p><p>
Ability to work independently and follow through on assignments</p><p>
Basic proficiency with office equipment, including photocopiers, fax machines, telephone systems, and computers</p><p>
Organizational skills to effectively manage files and data</p></div></div></div>

Student Assistant (Semel Institute)

Jamie Haller

<p><b>Job Description:</b></p><p>We&rsquo;re looking for a full time Operations Assistant based in Los Angeles, CA. This role will support and streamline our daily business operations. This position offers the unique opportunity to work side by side with our COO, assisting in the execution of all operational functions. This includes logistics, production, inventory maintenance, and communication. This role is well suited for someone who thrives in a fast paced environment and has a keen eye for detail. You will be a key player in keeping the business running behind the scenes. This role is required to be in office.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Inventory Management:</b> Maintain accurate inventory records, working with the COO to assess stock levels, prepare for new collections, and ensure products are available in the right quantities. Collaborate with the logistics team to ensure timely restocking and product availability.</li><li><b>Order Fulfillment: </b>You will help manage order fulfillment for our wholesale customers. Working closely with our Customer Service Manager to discuss product estimated deliveries to facilitate timely order processing for our customers.</li><li><b>Logistics and Fulfillment:</b> Coordinate with logistics partners for shipping, receiving, and order fulfillment, ensuring timely deliveries of both raw materials and finished products. Help track shipments and ensure efficient warehouse management for both our retail and online customers.</li><li><b>Administrative Support:</b> Provide administrative support to the COO, managing internal and external communication with various departments.</li><li><b>Production Coordination:</b> Assist in the day-to-day management of production timelines, from sourcing materials to ensuring timely deliveries from manufacturers. Track the production process to ensure quality standards and deadlines are met.</li><li><b>E-commerce Support:</b> Assist in overseeing the flow of online orders, ensuring smooth processing from order receipt to fulfillment. Provide operational support for online product launches, ensuring accurate product listings, inventory updates, and order tracking.</li><li><b>Vendor &amp; Supplier Relations:</b> Develop and maintain strong relationships with our vendors, fabric suppliers, and production partners to ensure smooth communication and delivery timelines. Help troubleshoot any supply chain or production issues.</li><li><b>Process Improvement:</b> Work with the COO and other team members to identify areas of improvement across the supply chain, manufacturing, and fulfillment processes, ensuring a smoother and more cost-effective workflow.</li><li><b>General Operations Support:</b> Handle ad-hoc tasks, assist with special projects, and provide backup for other team members as needed.</li></ul><p><b>Qualifications:</b></p><ul><li>1 year of experience in operations, production coordination, or administrative support within the fashion industry.</li></ul><ul><li>Strong understanding of fashion production processes, from design to finished product.</li></ul><ul><li>Experience with inventory management systems and order fulfillment.</li></ul><ul><li>Familiarity with logistics, shipping, and supply chain management in the fashion space.</li></ul><ul><li>Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Suite.</li></ul><ul><li>Ability to multitask in a fast-paced, deadline-driven environment.</li></ul><ul><li>Exceptional organizational skills and a keen attention to detail.</li></ul><ul><li>Excellent communication skills, with the ability to work cross-functionally with creative, technical, and operational teams.</li></ul><ul><li>Experience working with an ERP system.</li></ul><ul><li>Ability to think creatively and problem-solve quickly in high-pressure situations.</li></ul><p>Job Type: Full-time</p><p>Pay: $60,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Operations Assistant

AWI Management Corporation

<div><div><b>Join Our Team at AWI Management Corporation!</b></div>
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Affordable Housing Property Management</i></div><br>
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Are you passionate about making a difference in your community? Do you thrive in a mission-driven environment that values integrity, service, and excellence? AWI Management Corporation is always looking for talented individuals to join our growing team!</div>
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We specialize in the management of affordable housing communities including RD, HUD, and LIHTC properties across multiple states. Our team is the heart of our success, and we're proud to</div>
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provide quality housing while supporting those we serve.</div><br>
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We're always accepting applications for roles such as:</b></div>
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Property Managers &amp; Assistant Property Managers</li><li>
Maintenance Technicians &amp; Groundskeepers</li><li>
Compliance Specialists</li><li>
Regional Managers</li><li>
Office Support &amp; Administrative Roles</li></ul>
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Why AWI?</b></div>
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Meaningful work that impacts lives</li><li>
Growth opportunities across various locations</li><li>
Supportive, values-driven team culture</li><li>
Competitive pay and benefits</li><li>
Training and development in affordable housing programs</li></ul>
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What We Look For:</b></div>
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A commitment to service and community</li><li>
Experience in property management (affordable housing a plus!)</li><li>
Strong communication and organizational skills</li><li>
A self-starter mindset with attention to detail</li><li>
Ability to work well in a team environment</li><li>
Reliable Transportation</li><li>
Authorized to work in the United States</li><li>
Access to a personal smartphone with email, messaging and app functionality. Usage will be reimbursed.</li></ul>
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Sound like you?</b></div>
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We'd love to hear from you even if there's not a current opening that fits your background. Submit your resume today to be considered for future opportunities with AWI Management Corporation.</div></div>

Maintenance Technician - LA/Lancaster

<div><div><b>Description</b><p></p><p>
The Clinical Research Assistant will provide comprehensive administrative and clinical support to a research laboratory under the direction of the Principal Investigator. Responsibilities include managing laboratory resources, handling biological specimens, maintaining confidential records, coordinating research documentation, and supporting day-to-day lab operations. The role also involves facilitating communication between clinical and research teams, assisting with sponsor visits, and ensuring compliance with institutional protocols. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic research environment.</p><p></p><p><br>
Hourly Salary Range: $27.54 - $33.13 <i>(Effective 07-06-2026)</i></p></div><div><b><br>
Qualifications</b><p></p><p><b>
Required:</b></p><ul><li>
Excellent interpersonal skills to effectively interact with campus departments and the public</li><li>
Ability to prioritize workload and ensure confidentiality</li><li>
Ability to use a personal computer and other standard office and lab equipment</li><li>
Ability to answer incoming calls and take appropriate and detailed messages</li><li>
Ability to file accurately in both alphabetical and numerical sequence</li><li>
Ability to work in a fast-paced environment and to shift priorities to meet deadlines</li><li>
Skills in performing duties with frequent interruptions and/or distractions</li><li>
Ability to work in more than one environment, traveling to various clinic sites, meetings, conferences, etc.</li><li>
Ability to compose correspondence, prepare logs, and complete research forms/documents using clear and concise English grammar, Ability to compose letters and memos using clear and concise English grammar</li><li>
Ability to work with a high level of accuracy especially when preparing lab specimens for shipment and/or delivery to clinical research laboratories</li><li>
Ability to lift/push/pull equipment such as fax machine, computers, large amounts of documents and boxes. Replace large water bottle on water cooler as needed. Ability to lift/push/pull up to approximately 50 lbs.</li><li>
Familiar with medical terminology and a strong understanding of the delivery of medical care.</li><li>
Ability to perform additional duties, tasks, special projects as needed by the Supervisor and the Division Manager.</li></ul><p></p><p><b>
Preferred:</b></p><ul><li>
Bachelor&rsquo;s degree or equivalent experience</li><li>
Minimum 1 year of related experience</li></ul></div></div>

Clinical Research Assistant - Hematology/Oncology

Explore 144+ Administrative support assistant in Los Angeles this July. Find roles across top companies and apply now to boost your career.