administrative assistant

administrative assistant, is-0341-07 Jobs in Washington

administrative assistant, is-0341-07

executive assistant

special assistant

administrative acquisition specialist Jobs in Washington

administrative acquisition specialist

administrative support assistant

<div>
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  <strong>
   Administrative Assistant
  </strong>
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  <strong>
   Full-Time | Hybrid in DC
  </strong>
 </p>
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  <br/>
 </p>
 <p>
  Our nonprofit client in Washington, DC is seeking a proactive and detail‑oriented Administrative Assistant to support daily office operations on a temporary basis. The ideal candidate brings strong communication skills, a polished and friendly demeanor, and the ability to balance multiple priorities in a fast‑paced, mission‑driven environment.
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  <strong>
   Key Responsibilities
  </strong>
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   Greet guests, answer phones, and direct inquiries to the appropriate staff members.
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   Provide general administrative assistance to organizational leadership, including scheduling, drafting correspondence, preparing documents, and managing calendars.
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   Support the drafting and distribution of internal communications and meeting materials.
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   Help maintain office supplies, equipment, and inventory; submit facilities requests when needed.
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   Support daily office operations and serve as a resource for staff on basic administrative processes.
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   Assist with data tracking or basic reporting needs, as assigned.
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   Assist with planning and execution of internal meetings, board activities, staff gatherings, and special events.
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   Coordinate room reservations, meeting setup/breakdown, catering needs, and event logistics.
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 </ul>
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  <strong>
   Qualifications
  </strong>
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   Bachelor Degree preferred
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   Internship or other administrative experience, preferably in a nonprofit or mission‑driven environment.
  </li>
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   Strong customer‑service orientation with exceptional verbal and written communication skills.
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   Proficiency in Microsoft Office Suite; experience with scheduling tools, SharePoint, or CRM systems is a plus.
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   Highly organized with strong attention to detail.
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   Ability to multitask and manage competing priorities with professionalism and poise.
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   Collaborative team player with a proactive, solutions‑focused mindset.
  </li>
 </ul>
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  <br/>
 </p>
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  Apply to learn more today about this Administrative Assistant opportunity!
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  <br/>
 </p>
 <p>
  Equal Opportunity Employer/Veterans/Disabled
 </p>
 <p>
  To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
  <strong>
   https://www.lhh.com/us/en/candidate-privacy
  </strong>
 </p>
 <p>
  The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
 </p>
 <p>
  &bull; The California Fair Chance Act
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  &bull; Los Angeles City Fair Chance Ordinance
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 <p>
  &bull; Los Angeles County Fair Chance Ordinance for Employers
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  &bull; San Francisco Fair Chance Ordinance
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  Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
 </p>
</div>


Administrative Assistant

Chenega Corporation

<div><p><b>Req ID:</b> 39961</p>
<p><b>Summary</b></p>
<p><b>Administrative Assistant</b></p>
<p><b>Joint Base Anacostia Bolling (JBAB) Washington, DC</b></p>
<p>Are you ready to enhance your skills and build your career in a rapidly evolving business climate? Are you looking for a career where professional development is embedded in your employers core culture? If so, Chenega Military, Intelligence &amp; Operations Support (MIOS) could be the place for you! Join our team of professionals who support large-scale government operations by leveraging cutting-edge technology and take your career to the next level!</p>
<p>At Cyberstar, we aim to analyze and boost human and business performance through the implementation of business process redesign and information technology (IT) modernization to include data analytics and cloud computing.</p>
<p>We offer an alternate solution to improving the quality and effectiveness of business operations. In an ever-changing economy, Cyberstar helps companies better read and understand their market data through the synchronization of process innovation, human dynamics, analysis, and the integration of data technology capabilities, to ensure functional optimization in their business.</p>
<p>The <b>Administrative Assistant</b> will support senior officers and executives (O-6 and above, GS-15 and above) for Air Force Special Access Programs.</p>
<p><b>Responsibilities</b></p>
<ul><li>Prepare and maintain, while keeping current and accurate, the leadership calendars and schedules.</li>
<li>Plan and book travel.</li>
<li>Prepare, verify, and process travel vouchers upon travel return.</li>
<li>Coordinate appointments, correspondence, and communications with other senior executive administrative assistants.</li>
<li>Manage, generate, and coordinate executive correspondence and documentation.</li>
<li>Provide administrative services in support of the daily program office operations within the AFRCO.</li>
<li>Provide support for the Technical Director, Chief of Staff, Deputy Director, and Director of the AFRCO.</li>
<li>Order and manage office supplies, including paper and printer ink, through the AFRCO supply ordering process.</li>
<li>Other duties as assigned.</li>
</ul><p><b>Qualifications</b></p>
<ul><li>Associate's Degree required</li>
<li>10+ years of relevant DoD work experience with 4+ years of experience in an SAP and/or SCI environment within the last 5+ years is preferred</li>
<li>TS/SCI clearance level required</li>
<li>Must be a US Citizen</li>
</ul><p><b>Preferred Qualifications:</b></p>
<ul><li>Experience booking travel and processing vouchers with the Defense Travel System (DTS) is highly desired</li>
</ul><p><b>Knowledge, Skills, and Abilities:</b></p>
<ul><li>Must have DoD acquisition program experience supporting the front office of a major product development program</li>
<li>Must have experience organizing meetings and have experience using tools to identify, track, and manage on-program suspense and action items</li>
<li>Must have expert-level use of the Microsoft Office Suite (Word, Excel, and PowerPoint), Adobe Acrobat applications, and Edge, Explorer, Firefox, and Chrome web browsers</li>
</ul><p><b>How youll grow</b></p>
<p>At Chenega MIOS, our professional development plan focuses on helping our team members at every level of their careers to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe theres always room to learn.</p>
<p>We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their careers.</p>
<p><b>Benefits</b></p>
<p>At Chenega MIOS, we know that great people make a great organization. We value our team members and offer them a broad range of benefits.</p>
<p>Learn more about what working at Chenega MIOS can mean for you.</p>
<p><b>Chenega MIOSs culture</b></p>
<p>Our positive and supportive culture encourages our team members to do their best work every day. We celebrate individuals by recognizing their uniqueness and offering them the flexibility to make daily choices that can help them be healthy, centered, confident, and aware. We offer well-being programs and continuously look for new ways to maintain a culture where we excel and lead healthy, happy lives.</p>
<p><b>Corporate citizenship</b></p>
<p>Chenega MIOS is led by a purpose to make an impact that matters. This purpose defines who we are and extends to relationships with our clients, our team members, and our communities. We believe that business has the power to inspire and transform. We focus on education, giving, skill-based volunteerism, and leadership to help drive positive social impact in our communities.</p>
<p>Learn more about Chenegas impact on the world.</p>
<p>Chenega MIOS News- https://chenegamios.com/news/</p>
<p><b>Tips from your Talent Acquisition Team</b></p>
<p>We want job seekers exploring opportunities at Chenega MIOS to feel prepared and confident. To help you with your research, we suggest you review the following links:</p>
<p>Chenega MIOS web site - www.chenegamios.com</p>
<p>Glassdoor - https://www.glassdoor.com/Overview/Working-at-Chenega-MIOS-EI\_IE369514.11,23.htm</p>
<p>LinkedIn - https://www.linkedin.com/company/1472684/</p>
<p>Facebook - https://www.facebook.com/chenegamios/</p>
<p>\#Cyberstar, LLC</p>
<p><b>Estimated Salary/Wage</b></p>
<p>Up to USD $135,000.00/Yr.</p>
<p>Chenega Corporation and family of companies is an EOE.</p>
<p>Equal Opportunity Employer/Veterans/Disabled</p>
<p>Native preference under PL 93-638.</p>
<p>We participate in the E-Verify Employment Verification Program</p></div><p></p>

Biotechnology Innovation Organization

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  BIO is the premier biotechnology advocacy organization representing biotech companies, industry leaders, and state biotech associations in the United States and more than 35 countries around the globe. BIO members range from biotech start-ups to some of the world&rsquo;s largest biopharmaceutical companies &ndash; all united by the same goal: to develop medical and scientific breakthroughs that prevent and fight disease, restore health, and improve patients&rsquo; lives. BIO also organizes the BIO International, Convention and a series of annual conferences that drive partnerships, investment, and progress within the sector.
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  The Administrative Assistant provides high-level administrative and operational support to designated executives by managing complex calendars, coordinating meetings and events, arranging travel, processing expenses, and handling information requests with accuracy and discretion. This role serves as a key liaison across internal departments and external partners, ensuring smooth day‑to‑day operations and effective communication. The ideal candidate is responsive, thoughtful, self‑directed, proactive, and positive, with an ability to anticipate needs, manage multiple priorities, and represent the team with professionalism and efficiency.
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   Primary Responsibilities
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   Provide administrative support for select executives including the EVP, Chief of Global Health and Senior Vice President, Science &amp; Regulatory Affairs and their teams.
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   Manage calendars and coordinate meetings, special events, and appointments.
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   Manage travel arrangements and schedules for the executive, including arranging meetings, booking accommodations, and submitting expense reports.
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   Manage and process expense reports and invoices within Concur.
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   Respond to telephone calls, transmit messages, and ensure appropriate follow-up measures are taken.
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   Collaborate with other assistants as needed.
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   Serve as the primary liaison between the executive&rsquo;s office and BIO departments for scheduling matters.
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   Serve as a primary liaison with external organizations and coordinate requests with the Executives.
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   Prepare for department meetings, i.e., reserve the conference room, set-up and clean-up as needed.
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   Attend meetings as requested and prepare meeting minutes.
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   Manage ad hoc projects to support the broader teams as assigned.
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   Provide administrative support for Board Level committees aligned with supported executives
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  <strong>
   Education and Experience
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   Bachelor&rsquo;s degree preferred.
  </li>
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   3-5 years of administrative experience supporting multiple Senior Executives
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   The candidate should also have experience communicating with external senior leaders and their administrative assistants in a professional manner.
  </li>
 </ul>
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  <strong>
   Knowledge, Skills, and Abilities (KSA&rsquo;s)
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   Proficient in Microsoft Office suite, including Outlook, Word, Excel, PowerPoint, and Access.
  </li>
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   Excellent customer service and written and oral communication skills.
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   Strong organizational skills with the ability to manage deadlines, prioritize workload, and quickly adapt to changing needs.
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   Strong attention to detail is essential, particularly as it relates to formatting and editing presentations and producing professional, concise executive agendas and itineraries.
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   Willingness to take on ad hoc projects and proactively identify opportunities to support the broader teams.
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   Ability to maintain the highest level of confidentiality and handle sensitive materials.
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   Ability to interface well with all departments and represent executives in a highly professional manner.
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   Ability to keep executives informed as necessary, while also conserving time.
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   Ability to consistently strive to improve communication and improve or simplify processes.
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   Ability to exercise self-direction, good judgment, and diligence in identifying resources, mapping out and executing action plans, gathering and organizing data, and communicating with stakeholders.
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   Ability to handle ambiguity and problem solve a plus.
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   Knowledge of general office procedures and equipment required.
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  <strong>
   Physical Requirements
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   Sitting/Standing: Remaining in a stationary position for extended periods (sitting at a desk, standing at a counter).
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   Reaching: Reaching for items on shelves or in cabinets.
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   Lifting/Carrying: Moving boxes, files, or other office equipment up to 15 pounds.
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   Using Hands/Fingers: Operating a computer, keyboard, mouse, and other office equipment.
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   Vision: Close vision for computer work and detailed tasks.
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   Fine Motor Skills: Using a mouse, keyboard, and other small office tools.
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   Travel Requirements
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   Ability to travel locally or regionally &lt;5% as job duties require.
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   Work Environment
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   Hybrid In Office Tuesday -Thursday
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  This job description is not intended to be all-inclusive, and responsibilities can be expected to evolve over time to meet changing business needs. The employee may be required to perform other related duties to meet these needs. While BIO&rsquo;s intent is always to be clear and transparent about the expectations of this role, this job description may be reviewed and updated accordingly with or without notice. BIO is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic under federal, state, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 </p>
</div>


State of Washington

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<p></p><div><div><b>Administrative Assistant 1</b></div><div><b>
Full Time | Non-Permanent</b></div><div><b>
Salary Range: $3,936 - $5,213 Monthly</b></div><div></div><div><b><br>
This is a telework/hybrid position. The candidate of choice may work from anywhere within the state of Washington with a reliable internet connection. Travel may be required.</b></div><div></div><div><b><br>
This position is represented by the Teamsters 117 bargaining unit.</b></div><div></div><div><br>
Are you a detail-oriented professional who values discretion, collaboration, and meaningful public service? Join our Staff Psychology team as an <b>Administrative Assistant 1</b>, directly supporting the well-being and effectiveness of those who serve the Washington State Department of Corrections!</div><div></div><div><br>
Within the Employee and Organizational Support Division, the Staff Psychology Program plays a critical role in fostering a healthy and resilient workforce by providing confidential consultation to employees, conflict management and mediation services, team-building support, supervisory and career coaching, crisis intervention, and psychological evaluations for correctional officer candidates.</div><div></div><div><br>
This position provides official and confidential administrative and program support to the Staff Psychologist Administrator, Staff Psychologists, the Resilience Support Team Program Specialist, and the Resilience Support Team. Serving as a central point of coordination, you will manage sensitive information with discretion, ensure efficient program operations, and help maintain the integrity and responsiveness of services that directly contribute to employee wellness and organizational effectiveness.</div><div></div><div><br>
The ideal candidate brings an interest in or experience supporting work in industrial and organizational psychology and research, along with a strong understanding of professional boundaries and confidentiality requirements. Familiarity with the Health Insurance Portability and Accountability Act (HIPAA) and other applicable federal and state laws and statutes is essential to ensure compliance and the secure handling of protected information.</div><div></div><div><br>
This is an opportunity to contribute behind the scenes to a program that strengthens resilience, supports employees through challenging circumstances, and advances the agency&rsquo;s mission to improve public safety through a supported and thriving workforce!</div><div></div><div><b><br>
A completed application packet will include:</b></div><div><ul><li>
A cover letter regarding your interest in this position with our agency</li><li>
A detailed resume</li><li>
Three professional references</li></ul></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Duties</b></h2></div>
<p></p><div><p>We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.</p><p>
As an <b>Administrative Assistant 1</b>, some of your duties will include:</p><ul><li>
Providing direct support to the Staff Psychologist Administrator which could include:<ul><li>
Generating reports for the Staff Psychologist Administrator; compile testing reports and data for Manager review</li><li>
Assisting with scheduling of appointments, trainings, and meetings for manager</li><li>
Assisting in coordination of staff psychologists; draft office correspondence as assigned</li><li>
Assisting in booking and coordinating travel arrangements and forms for Manager</li><li>
Setting up, coordinating and preparing materials for Staff Psychology Quarterly meetings as assigned by Manager</li><li>
Maintaining a professional presence and office space</li><li>
Maintaining confidentiality</li></ul></li><li>
Providing support for the psychological evaluation process statewide and RST program statewide to include:<ul><li>
Maintaining spreadsheets including compiling and computing statistics for research and other purposes as assigned</li><li>
Coordinating and setting up live video conference interviews</li><li>
Downloading, uploading and filing confidential medical electronic reports and testing</li><li>
Copying and updating forms as needed</li><li>
Facilitating scoring of psychological tests</li></ul></li><li>
Providing support to Staff Psychology Program statewide</li><li>
Preparing, maintaining, and archiving reports and records</li><li>
Other duties as assigned</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<p></p><div><p><b>What we need (required qualifications):</b></p><ul><li>
High school diploma or GED</li><li>
Minimum of two (2) years increasingly responsible office experience requiring keyboarding or typing.</li><li>
Familiarity with Microsoft Office Suite (including Excel, Word, PowerPoint, and Publisher)</li><li>
Familiarity with basic operation of copier/scanner/fax machines</li><li>
Strong interpersonal, communication, organizational, and task flexibility skills required</li></ul><p><b>
What will make your application stand out (preferred qualifications):</b></p><ul><li>
Ability to type a minimum of 40 wpm</li><li>
Intermediate or Advanced word processing and spreadsheet skills</li><li>
Familiarity with Adobe Acrobat</li><li>
Experience with Scantron machines, SharePoint applications, and basic website design is preferred</li><li>
Familiarity with the Health Insurance Portability and Accountability Act (HIPPA), and other applicable federal and state laws/statues</li><li>
Interest in or experience working on a team in the field of industrial and organizational psychology and research</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<p></p><div><div><b>Vision:</b> Working together for safer communities.</div><div><b>
Mission: </b>Improving public safety by positively changing lives.</div><div><b>
Our Commitment:</b> To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.</div><div><b>
Our Core Values</b>:</div><div><ul><li><b>
Cultivate an environment of integrity and trust:</b> Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.</li><li><b>
Respectful and inclusive interactions:</b> Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.</li><li><b>
People's safety:</b> Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.</li><li><b>
Positivity in words and actions:</b> At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.</li><li><b>
Supporting people's success:</b> Corrections is committed to our community &ndash; understanding individuals, instilling hope, embracing change, and providing opportunities.</li></ul></div><div></div><div><br>
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.</div><div></div><div><b><br>
IMPORTANT NOTES:</b></div><ul><li>
This recruitment may be utilized to fill more than one position.</li><li>
Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.<br>
<i>**Please note: Phone number AND email address are required for all professional references.</i></li><li>
A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant&rsquo;s suitability and competence to perform in the position.</li><li>
Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.</li><li>
We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.</li><li>
Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.</li><li>
Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.</li><li>
Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.</li><li>
Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.</li><li>
DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents</li><li>
DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.</li></ul><div></div><div><b><br>
Telework Details</b></div><div>
This position may be allocated for telework. If authorized for the role, work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care of all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a &ldquo;drop in&rdquo; area available, however, a dedicated workspace within a DOC facility will not be provided.</div><div></div><div><b><br>
What We Offer:</b></div><div>
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:</div><ul><li>
Remote/telework/flexible schedules (depending on position)</li><li>
Up to 25 paid vacation days a year</li><li>
8 hours of paid sick leave per month</li><li>
12 paid holidays a year</li><li>
Generous retirement plan</li><li>
Flex Spending Accounts</li><li>
Dependent Care Assistance</li><li>
Deferred Compensation and so much more!</li></ul><div></div><div><b><br>
PERS: </b>State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.</div><div></div><div><br>
For questions about this recruitment, or to request reasonable accommodation in the application process, please email mackenzie.conley@doc1.wa.gov or call us at 509-630-9160. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.</div></div></div></div><p></p>

Administrative Assistant 1

cann construction

<p><b>Overview</b><br/>We are seeking a highly organized <b>Office Manager &amp; Personal Assistant</b> to support the daily operations of a growing construction and design company. This role ensures the office runs smoothly while also assisting the founder with administrative and scheduling support.</p><p>This position is ideal for a <b>recent graduate or early-career professional</b> who is detail-oriented, proactive, and enjoys keeping systems and operations organized.</p><p>This is a <b>hybrid role (in-person and remote)</b> requiring approximately <b>20 hours per week</b>.</p><p>Office Operations, Administration &amp; Compliance</p><ul><li>Maintain organized digital and physical filing systemsil</li><li>Maintain vendor and subcontractor documentation including <b>W9s and Certificates of Insurance (COIs)</b></li><li>Assist with preparing and organizing <b>subcontractor agreements</b></li><li>Coordinate insurance audits and maintain required records</li><li>Manage vendor accounts, company bills and bank runs and using approved payment methods</li><li>Mange all package and mail</li><li>Communicate with legal counsel and other professional service providers as needed</li><li>Order office supplies, equipment, office snacks, and kitchen items</li><li>Coordinate printing of construction plans and arrange pick-up or delivery</li><li>Prepare and order marketing materials including folders, banners, and business cards</li></ul><p><b>Personal Assistant Responsibilities</b></p><ul><li>Assist the founder with scheduling, calendar coordination, and appointments</li><li>Manage reservations, bookings, and basic travel coordination</li><li>Assist with personal errands and occasional household-related tasks</li><li>Help prioritize communications and administrative follow-ups</li></ul><p><b>Team &amp; Culture Support</b></p><ul><li>Coordinate company uniforms including hats and branded shirts</li><li>Organize and coordinate employee birthdays, holiday celebrations, and partner events</li><li>Assist with purchasing gifts for team celebrations and milestones</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in office management, administrative support, or personal assistant roles</li><li>Strong organizational skills with the ability to prioritize tasks effectively</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools</li><li>Ability to handle multiple responsibilities simultaneously in a fast-paced environment</li><li>Previous experience with event planning, project coordination, or front desk operations is highly desirable</li><li>Must have access to a car</li><li>Bonus for speaking Spanish</li></ul><p>Join us to be an essential part of a vibrant team that values efficiency, professionalism, and proactive support. This role offers the chance to develop your skills while making a meaningful impact on our daily operations. We are committed to fostering a positive work environment where your contributions truly matter!</p><p>Pay: $25.00 - $35.00 per hour</p><p>Expected hours: 20.0 &ndash; 25.0 per week</p><p>Application Question(s):</p><ul><li>Do you have experience working in Google Suite &amp; Excel</li></ul><p>Language:</p><ul><li>Spanish (Preferred)</li></ul><p>Location:</p><ul><li>Washington, DC 20009 (Preferred)</li></ul><p>Work Location: Hybrid remote in Washington, DC 20009</p>

Part-Time Office Manager & Personal Assistant

Smithsonian Institution

<div>
 <p>
  <strong>
   Application Deadline:
  </strong>
  1 May 2026
 </p>
 <p>
  <strong>
   Department:
  </strong>
  National Museum of Asian Art
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Washington, DC
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  $57,736 - $61,586 / year
  <br/>
  <br/>
 </p>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 <strong>
  OPEN DATE: April 2, 2026
  <br/>
 </strong>
 <strong>
  CLOSING DATE: May 1, 2026
  <br/>
 </strong>
 <strong>
  POSITION TYPE: Trust Fund
  <br/>
 </strong>
 <strong>
  APPOINTMENT TYPE: Trust Indefinite
  <br/>
  PROMOTION POTENTIAL: IS-0341-09
  <br/>
  SCHEDULE: Full Time
  <br/>
 </strong>
 <strong>
  DUTY LOCATION: Washington, DC
  <br/>
  <br/>
  <br/>
 </strong>
 <strong>
  Position sensitivity and risk:
  <br/>
 </strong>
 Non-Sensitive/Low Risk
 <br/>
 <br/>
 <strong>
  Open to all qualified applicants
  <br/>
  <br/>
 </strong>
 <strong>
  What are Trust Fund Positions?
  <br/>
 </strong>
 Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental &amp; Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health &amp; Dependent Care).
 <br/>
 <br/>
 <strong>
  Conditions of Employment
 </strong>
 <ul>
  <li>
   Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.
  </li>
  <li>
   Complete a Probationary Period.
  </li>
  <li>
   Maintain a Bank Account for Direct Deposit/Electronic Transfer.
  </li>
  <li>
   The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
  </li>
  <li>
   Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  OVERVIEW
  <br/>
  <br/>
 </strong>
 The Smithsonian&rsquo;s National Museum of Asian Art (NMAA) is committed to preserving, exhibiting, researching, and interpreting art in ways that deepen the public and scholarly understandings of Asia and the world. NMAA opened in 1923 as America&rsquo;s first national art museum and the first Asian art museum in the United States. The museum now stewards one of the world&rsquo;s most important collections of Asian art, with works dating from antiquity to the present, from China, Japan, Korea, South Asia, Southeast Asia, the pre-Islamic Near East, and the Islamic world (inclusive of Central Asia, the Middle East, and North Africa). The museum also stewards an important collection of late nineteenth- and early twentieth-century American art.
 <br/>
 <br/>
 Today, NMAA is emerging as a leading national and global resource for understanding the arts, cultures, and societies of Asia, especially at their intersection with the United States. Guided by the belief that the future of art museums lies in collaboration, increased access, and transparency, NMAA is fostering new ways to engage with its audiences while maintaining its commitment to excellence.
 <br/>
 <br/>
 NMAA celebrated its centennial in 2023 and is determined to make the museum&rsquo;s second century as accomplished as its first. The museum is building on its core strengths&mdash;the quality and depth of our collections, scholarship, and conservation&mdash;while embracing experimentation and new approaches to its work. The museum is transforming digitally, physically, and programmatically to draw in new audiences to celebrate, learn, and connect with Asian and American art and cultures, past and present.
 <br/>
 <br/>
 Located on the National Mall in Washington, DC, the museum is free and open 364 days a year. The Smithsonian, which is the world&rsquo;s largest museum complex, welcomes twenty to thirty million visitors yearly. For more information about the National Museum of Asian Art, please visit asia.si.edu.
 <br/>
 <br/>
 <strong>
  The Opportunity
  <br/>
 </strong>
 The Curatorial assistant (CA) plays a pivotal role in ensuring the museum&rsquo;s operational excellence by providing management, strategic direction, and research for the curatorial department and the museum&rsquo;s overall practices. Under the supervision of the Associate Director for Curatorial Affairs, the CA will work with 3 curators on budgeting, arranging visits for scholars, fellows, and interns, research and project management, and selected scheduling. They are key members of the curatorial department, helping to organize and run departmental meetings, events, and to track departmental expenses. This role works closely with colleagues in finance and throughout the museum as well as with a range of contacts beyond the institution and internationally.
 <br/>
 <br/>
 <strong>
  DUTIES AND RESPONSIBILITIES
  <br/>
  <br/>
 </strong>
 &bull; Collaborate on and coordinate projects (such as collections, exhibitions, digital and print publications, research projects, and public programs). Duties include scheduling meetings, taking notes and disseminating them, and tracking milestones
 <br/>
 &bull; Assist outside visitors, researchers, fellows, interns and contractors to research the collections at the National Museum of Asian Art
 <br/>
 &bull; Monitor and respond to public inquiries
 <br/>
 &bull; Provide logistical support for curatorial projects, both in person and digital programs
 <br/>
 &bull; Assist with the development of annual budgets and maintain financial records in accordance with Smithsonian policy
 <br/>
 &bull; Conduct research and writing related to selected curatorial projects.
 <br/>
 &bull; Assist in securing image rights
 <br/>
 &bull; Review and reconcile financial reports as necessary. Coordinate with members of the Finance Team to troubleshoot and resolve financial discrepancies. Prepare purchase orders and draft contracts and invitations
 <br/>
 &bull; Assist with data entry into the Museum System (TMS)
 <br/>
 &bull; Assist with curators&rsquo; travel logistics
 <br/>
 &bull; Represents the Curatorial department on museum committees
 <br/>
 &bull; Help onboard new curators, interns, and fellows
 <br/>
 &bull; Serve as liaison between the curatorial department, other departments, and outside entities
 <br/>
 &bull; Prepare purchase orders and draft contracts
 <br/>
 &bull; Serve as timekeeper to ensure that timesheet entries are accurate, complete, and submitted on time
 <br/>
 <br/>
 <strong>
  QUALIFICATION REQUIREMENTS
  <br/>
  <br/>
 </strong>
 To qualify for the GS-07 level, you must meet one of the following:
 <br/>
 <br/>
 Education: To qualify for this position, applicants must possess a completed bachelor&rsquo;s degree (B.A.) in a related area of study from an accredited four-year college or university and/or one or more years of specialized experience; or an equivalent combination of education and specialized experience.
 <br/>
 <br/>
 Specialized Experience: One (1) year of specialized experience equivalent to at least the GS-05 level in the Federal service that demonstrates the knowledge, skills, and abilities to perform the duties of the position.
 <br/>
 <br/>
 &bull; Knowledge of art history or related fields is desirable
 <br/>
 &bull; Ability to work well with others and manage and execute with skill, efficiency, and accuracy
 <br/>
 &bull; Ability to communicate effectively in oral and written form
 <br/>
 &bull; Ability to multi-task
 <br/>
 &bull; Ability to project manage
 <br/>
 &bull; Proficiency with Microsoft Office products (Word, Excel, PowerPoint, Outlook, Teams)
 <br/>
 &bull; Knowledge of basic financial principles
 <br/>
 &bull; Fluency in spoken and written Japanese
 <br/>
 <br/>
 Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.
 <br/>
 <br/>
 Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.
 <br/>
 <br/>
 Join us in "Inspiring Generations through Knowledge and Discovery."
 <br/>
 <br/>
 Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.
 <br/>
 <br/>
 What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.
 <br/>
 <br/>
 Relocation expenses are not paid.
 <br/>
 <br/>
 The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact nmaa-hr@si.edu
 <br/>
 Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian&rsquo;s Accommodation Procedures (https://www.si.edu/OEO/IndividualswithDisabilities).
 <br/>
 <br/>
 The Smithsonian Institution is an
 <strong>
  Equal Opportunity Employer
 </strong>
 . To review The Smithsonian's EEO program information, please click the following: https://www.si.edu/oeo
</div>


Administrative Assistant, IS-0341-07

Johns Hopkins University

<div><p>We are seeking an <b><i>Executive Assistant</i></b> who will assist in all administrative matters and provide administrative support for day-to-day operations for an executive leader(s). The Executive Assistant supports the executive(s) on a variety and range of administrative and office functions, e.g. oral and written communications, calendars, meetings, travel arrangements and special projects as needed.</p><p></p><p><br>
The newly announced School of Government and Public Policy, unveiled in October 2023, presents a pivotal opportunity for Johns Hopkins University to strengthen its footprint and engagement in the nation&rsquo;s capital. This initiative aims to serve society, train the next generation of public servants, drive data-informed government innovation, and confront the complex challenges facing today&rsquo;s policymakers.</p><p></p><p><br>
The person filling this position will be working in a start-up environment &ndash; creating processes and procedures, navigating unexpected obstacles, and adapting to change frequently. An agile mindset and flexible approach to daily responsibilities is needed as we define new ways of working within a well-established university. We are seeking a solution-focused person with a demonstrated ability to create new paths to achieve results.</p><p></p><p><br>
</p><p><b>Specific Duties &amp; Responsibilities</b></p><ul><li>
Coordinate calendars and arrange meetings and events.</li><li>
Prepare meeting summaries and confidential reports for executive management regarding sensitive and complex issues. Record and draft minutes. Monitor and follow-up on action items.</li><li>
Organize committees and meetings on behalf of the executive(s).</li><li>
Assume full responsibility and accountability for carrying out and completing special projects and assignments.</li><li>
Work closely with and interact regularly with high-level staff, officers, and special guests.</li><li>
Represent the executive(s) in appropriate circumstances within the scope of the position&rsquo;s responsibility.</li><li>
Schedule and prepare travel-related and other reimbursements as needed.</li><li>
Assist with files, letters, and preparation of departmental reports.</li><li>
Other duties as assigned.</li></ul><br>
<b>
Minimum Qualifications</b><br>
<ul><li>
Bachelor's Degree.</li><li>
Five years of progressively responsible experience providing administrative support with experience working on a wide variety of special projects and special assignments.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul><br>
<b>
Preferred Qualifications</b><p></p><p><b><br>
Technical Qualifications &amp; Specialized Certifications</b></p><ul><li>
Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.</li></ul><p></p><p><br>
Classified Title: Executive Assistant<br>
Role/Level/Range: ATO 37.5/03/OG
<br>
Starting Salary Range: $24.25 - $42.50 HRLY (Commensurate w/exp.)<br>
Employee group: Full Time<br>
Schedule: Monday - Friday 8:30am-5pm<br>
FLSA Status: Non-Exempt<br>
Location: District of Columbia<br>
Department name: Staff
<br>
Personnel area: School of Government &amp; Policy</p></div><p></p>

Executive Assistant (School of Government and Policy)

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Part-Time Office Manager & Personal Assistant

Administrative Assistant, IS-0341-07

Executive Assistant (School of Government and Policy)