administrative assistant Jobs in New York

administrative assistant

executive assistant

office manager

accounts payable specialist Jobs in New York

accounts payable specialist

executive administrative assistant Jobs in New York

executive administrative assistant

administrative support specialist

City University of New York

<div><p>Administrative Specialist (HEOa)</p>
<p><b>POSITION DETAILS</b></p>
<p>The Higher Education Assistant serves as an Administrative Specialist for the Department of Mathematics, providing professional administrative and operational support to ensure the effective day-to-day functioning of the department. Under general supervision, the selected candidate will support faculty, staff, and students and assist with academic operations, personnel processes, scheduling, record keeping, and routine financial and administrative tasks.</p>
<p>This position assumes responsibilities previously handled by departmental administrative support staff and works closelywith the Department Administrative Officer to support departmental operations.</p>
<p>(Campus-specific Information and duties)</p>
<ul><li>Provide primary administrative support for the Mathematics Department office, including responding to inquiries fromstudents, faculty, and staff.</li></ul>
<ul><li>Manage departmental email accounts, phone inquiries, and routine correspondence to ensure timely and accurate communication.</li></ul>
<ul><li>Maintain accurate and organized departmental files, records, and databases (electronic and paper).</li></ul>
<ul><li>Schedule meetings, reserve rooms, and assist with event and meeting logistics.</li></ul>
<ul><li>Assist with course scheduling logistics, including data entry and coordination with central administrative offices.</li></ul>
<ul><li>Provide administrative support to faculty related to courses, examinations, and instructional materials.</li></ul>
<ul><li>Respond to routine student inquiries regarding departmental procedures and refer students to appropriate offices whennecessary.</li></ul>
<ul><li>Assist with scholarship administration and student payment processes.</li></ul>
<ul><li>Support data collection and basic analysis related to academic and departmental operations to inform routine reporting and decision-making.</li></ul>
<ul><li>Assist with onboarding paperwork and administrative processing for adjunct faculty, college assistants, and otherdepartmental staff in coordination with Human Resources and relevant offices.</li></ul>
<ul><li>Support payroll, timekeeping, and scheduling processes under supervision.</li></ul>
<ul><li>Maintain records related to staff appointments, workloads, schedules, and assignments.</li></ul>
<ul><li>Assist with tracking and preparing information related to personnel budgeting and labor costs.</li></ul>
<ul><li>Assist with procurement requests, supply ordering, and inventory tracking.</li></ul>
<ul><li>Support departmental compliance with college policies and procedures.</li></ul>
<ul><li>Assist with P-Card reconciliation and documentation.</li></ul>
<ul><li>Assist with administrative tracking and record keeping for Mathematics Department Foundation accounts, underSupervision and in accordance with applicable guidelines.</li></ul>
<ul><li>Provide administrative support in response to departmental needs as they arise.</li></ul>
<ul><li>Maintain reliable attendance and availability consistent with departmental operating hours.</li></ul>
<ul><li>Demonstrate flexibility and responsiveness in supporting a dynamic academic environment.</li></ul>
<ul><li>Perform other related administrative duties as assigned.</li></ul>
<p><b>QUALIFICATIONS</b></p>
<p>Bachelor's Degree and four years' relevant experience required.</p>
<p><b>CUNY TITLE OVERVIEW</b></p>
<p>Provides administrative and program support to an administrative or academic department.</p>
<ul><li><div>Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.</div></li>
<li><div>
Works with appropriate offices related to personnel recruitment, expediting search activities</div></li>
<li><div>
Research coordinates and organizes materials for key events such as promotion and tenure reviews.</div></li>
<li><div>
Supervises and trains support staff and student workers.</div></li>
<li><div>
Manages budget and coordinates purchasing, accounting, and payroll.</div></li>
<li><div>
Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.</div></li>
<li><div>
Performs related duties as assigned.</div></li>
</ul>
<p>Job Title Name: Administrative Specialist</p>
<p><b>CUNY TITLE</b></p>
<p>Higher Education Assistant</p>
<p><b>FLSA</b></p>
<p>Non-exempt</p>
<p><b>COMPENSATION AND BENEFITS</b></p>
<p>Salary Range: $61,831 - $76,937. Salary commensurate with education and experience.</p>
<p>CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.</p>
<p>CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.</p>
<p><b>HOW TO APPLY</b></p>
<p>If you are viewing this job posting in CUNYfirst, please click on &quot;Apply Now&quot; on the bottom of this page and follow the instructions.</p>
<p>If you are viewing this job posting externally, please apply as follows:</p>
<ul><li><div>Go to www.cuny.edu and click on &quot;Employment&quot;</div></li>
<li><div>
Click &quot;Search job listings&quot;</div></li>
<li><div>
Click on &quot;More search options&quot;</div></li>
<li><div>
Search by Job Opening ID number 32030</div></li>
<li><div>
Click on the &quot;Apply Now&quot; button and follow the instructions.</div></li>
</ul>
<p>PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.</p>
<p><b>CLOSING DATE</b></p>
<p>April 17, 2026</p>
<p><b>JOB SEARCH CATEGORY</b></p>
<p>CUNY Job Posting: Managerial/Professional</p>
<p><b>EQUAL EMPLOYMENT OPPORTUNITY</b></p>
<p>CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.</p>
<p><b>Job ID: </b>32030</p>
<p><b>Location: </b>City College of New York</p>
<p><b>Job Type: </b>Full-Time</p></div>

Administrative Specialist (HEOa)

Moment Factory

<div>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Coming from all walks of life, we are united by passion. At Moment Factory, every new We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 450 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas &ndash; be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects &ndash; the thirst for experimentation and innovation is at the core of our DNA.
 <br/>
 <br/>
 <strong>
  YOUR MISSION
  <br/>
  <br/>
 </strong>
 As the Administrative Assistant for Sports &amp; Entertainment, you provide essential operational and administrative support to the General Manager. You are responsible for ensuring the smooth coordination of daily activities, from managing complex schedules and internal follow-ups to preparing clear, professional presentations and documents.
 <br/>
 <br/>
 Operating with high autonomy in our fast-paced NYC office, you act as a key point of contact&mdash;maintaining organized workflows for the team and providing a professional welcome to clients and partners visiting our studios.
 <br/>
 <br/>
 <strong>
  YOUR TEAM
  <br/>
  <br/>
 </strong>
 Moment Factory Sports &amp; Events leverages our multimedia toolbox and tacit creative know-how to provide permanent &amp; temporary user experience solutions to enhance fan engagement &amp; experience. Our diverse team blends storytelling, immersion, interactivity, and live performance to create original and unexpected experiences that connect audiences around the globe.
 <br/>
 <br/>
 <strong>
  Key Responsabilities
 </strong>
 2. Administrative Responsibilities3. Coordination in Support of Teams5. Support to Business Development
 <br/>
 <br/>
 <ul>
  <li>
   Management Support
  </li>
  <li>
   Proactively organize and manage the General Manager&rsquo;s calendar and business travel
  </li>
  <li>
   Prepare and organize weekly meetings, take notes, and ensure appropriate follow-ups with internal &amp; external stakeholders
  </li>
  <li>
   Manage and track expense reports
  </li>
  <li>
   Assist in preparing presentations, briefings, and internal documents
  </li>
  <li>
   Ensure clear communication and follow-ups with internal teams
  </li>
  <li>
   Maintain an up-to-date overview of ongoing priorities and initiatives
  </li>
  <li>
   Support the General Manager in business development follow-ups and relationship management
  </li>
  <li>
   Maintain, organize, and archive key documents and records
  </li>
  <li>
   Lead visits of 25 Broadway &amp; 55 Wall street
  </li>
  <li>
   Prepare, draft, edit, and occasionally documents, reports, and presentations
  </li>
  <li>
   Create presentations using Keynote, Google Slides, or similar tools
  </li>
  <li>
   Coordinate approvals and signatures for various administrative or legal documents
  </li>
  <li>
   Manage incoming administrative requests and redirect them to the appropriate teams when necessary
  </li>
  <li>
   Ensure proper administrative follow-up on communications and internal processes
  </li>
  <li>
   Perform other related administrative tasks as needed
  </li>
  <li>
   Track weekly timesheets, overtime, and vacation calendars for supported teams
  </li>
  <li>
   Coordinate internal meetings and logistics when required
  </li>
  <li>
   Organize occasional team lunches, breakfasts, or internal &amp; external activities
  </li>
  <li>
   Contribute to onboarding new team members when needed
  </li>
  <li>
   Collaborate with other administrative assistants to align processes and practices
  </li>
  <li>
   Client and Partner Interaction
  </li>
  <li>
   Welcome visitors, partners, or clients and provide a brief introduction to the office/25 Broadway &amp; 55 Wall Street
  </li>
  <li>
   Host visits, including presenting the demo and answering general questions about Moment Factory
  </li>
  <li>
   Respond to initial inquiries of the NYC inbound dev box and redirect visitors, clients or partners to the appropriate teams
  </li>
  <li>
   Follow up on certain communications with clients or partners (information sharing, reminders, coordination)
  </li>
  <li>
   Represent Moment Factory professionally during partner or client visits
  </li>
  <li>
   Monitor and manage inbound requests received through the NYC office email
  </li>
  <li>
   Perform an initial qualification of inquiries and redirect opportunities to the appropriate internal teams
  </li>
  <li>
   Maintain first-level communication with potential clients to clarify requests &amp; qualify the opportunity
  </li>
  <li>
   Conduct occasional research or prepare short summaries related to ideas, trends, or opportunities
  </li>
  <li>
   Support the preparation of internal materials related to potential projects or opportunities
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  YOUR BACKGROUND
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 3 years of relevant experience in a role such as administrative assistant, executive assistant, or coordinator in a dynamic environment
  </li>
  <li>
   Experience in creative industries, entertainment, media, or production environments is considered an asset but not required
  </li>
  <li>
   Education in administration, management, communications, or a related field (or equivalent practical experience)
  </li>
  <li>
   Strong proficiency in English, both written and spoken
  </li>
  <li>
   Strong proficiency in office tools (Google Workspace, Excel, MS Office, Keynote or similar tools)
  </li>
  <li>
   Interest in AI tools and emerging technologies
  </li>
  <li>
   Knowledge of French is an asset
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  YOUR QUALITIES
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Exceptional organizational skills
  </li>
  <li>
   Strong written communication abilities
  </li>
  <li>
   Clear and confident verbal communication
  </li>
  <li>
   Quick learner with strong adaptability
  </li>
  <li>
   Strong sense of responsibility and ability to handle confidential information
  </li>
  <li>
   High level of autonomy and resourcefulness
  </li>
  <li>
   Ability to anticipate needs and manage priorities effectively
  </li>
  <li>
   Comfortable performing administrative and operational tasks
  </li>
  <li>
   Strong attention to detail and accuracy
  </li>
  <li>
   Ability to work efficiently in a fast-paced environment
  </li>
  <li>
   Proven ability to manage multiple priorities simultaneously
  </li>
  <li>
   Positive attitude and professional demeanor
  </li>
  <li>
   Genuine interest in building expertise within an administrative support role in a creative environment
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  SPECIFIC WORKING CONDITIONS
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Position based in New York
  </li>
  <li>
   On-site presence required 4&ndash;5 days per week
  </li>
  <li>
   The base salary range for this role is $65,000 to $90,000. Actual compensation within this range will be determined based on a variety of factors, including the candidate&rsquo;s skills, experience, and qualifications. This range is specific to the NYC market and may vary for roles located outside of this region.
  </li>
 </ul>
</div>


Administrative Assistant

Stifel

<div>Why Stifel:
<div>
Stifel strives for a culture that puts its clients and associates first: a culture where everyone belongs, everyone is welcome, and everyone contributes to the success of our clients, their careers, and the firm as a whole.</div><div></div><div><br>
Let&rsquo;s talk about how you can find your place here at Stifel, <b>where success meets success</b>.</div>
What You'll Be Doing:
<div>
The Administrative Assistant provides a higher level of support on a variety of administrative functions to senior level leadership and other senior group members within the designated area of the Institutional Group. Serves as backup to peers and works to facilitate the smooth operation of day-to-day department activities.</div>
What We're Looking For:
<ul><li>Assist the assigned coverage group by maintaining calendars, and scheduling appointments, meetings and conference calls as needed; prepare agendas and make arrangements for meetings (room reservations, catering, etc.)</li><li>
Input client information into Customer Relationship Management (CRM) databases such as Salesforce; manages updates and provide database support for assigned coverage group.</li><li>
Make domestic and international travel arrangements via online system in accordance with Firm and department policy, as appropriate.</li><li>
Process all expenses by creating reports via Corporate Accounting electronic expense system in accordance with Firm and department policy, as applicable.</li><li>
Organize and coordinate client conferences, entertainment functions and events as needed. May be asked to attend conferences and assist with coordination of events, meetings, etc., from time to time.</li><li>
Create and maintain comprehensive reports and spreadsheets and work on special projects as requested on an ad hoc basis.</li><li>
Provide general office support to include: distribution of mail, office supplies, and invoices.</li><li>
Operate and maintain office equipment such as fax machines and copiers and may need to troubleshoot issues when necessary.</li><li>
Greet visitors and callers and direct them to appropriate individual/group, handle/respond to inquiries, take messages, and transfer/direct to appropriate party for assistance.</li><li>
Research questions and resolve problems related to expenses, technology, or other day-to-day issues or concerns arising with other support groups.</li><li>
Set up, organize, and maintain paper and electronic filing systems for expenses, correspondence, and other material including off-site storage, as needed, in a logical and easily retrievable manner.</li><li>
Handle highly confidential information involving client information, deals, etc. with utmost discretion.</li><li>
May assist the department in setting up local equipment and access for new hires, and coordinate effectors between various areas of the Company involved in the new hire process at a designated location to ensure the on-boarding process is completed properly.</li><li>
May serve as liaison between the Office Manager and building management for general site related issues that may include but are not limited to general office maintenance, emergency procedures, fire drills, repairs, office moves and vendor visits.</li></ul>
What You'll Bring:
<ul><li>Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other standard office procedures and terminology.</li><li>
Excellent communication and problem-solving skills</li><li>
Strong organizational and time management skills</li><li>
High level of attention to detail and accuracy</li><li>
High level of professionalism and confidentiality</li></ul>
Education &amp; Experience:
<ul><li>Minimum Required: High school diploma or equivalent work related experience</li><li>
Minimum Required: 5+ years of administrative experience</li></ul>
Licenses &amp; Credentials:
<ul><li>Minimum Required: None</li></ul>
Systems &amp; Technology:
<ul><li>Advanced in Microsoft Excel, Word, PowerPoint, Outlook</li><li>
Experience in Concur preferred</li><li>
Experience in Salesforce preferred</li></ul>
Compensation Range: Salary: USD $95,000.00/Yr. - USD $100,000.00/Yr.
<br>
<br>
Actual salaries may vary, and may be based on several factors, including but not limited to each candidate&rsquo;s qualifications, skills, and overall competencies for the position. The base salary is one component of Stifel&rsquo;s overall compensation package for each individual employee. Other benefits and offerings include, but not limited to, discretionary bonuses, health / dental / vision / prescription insurance offerings, Stifel Total Health Connect, flexible spending accounts, tuition &amp; certification assistance programs, paid time off, and much, much more! To view a more comprehensive list of Stifel&rsquo;s current offerings, please visit https://www.stifel.com/careers/benefits. Applications are accepted until the position is filled. About Stifel:
<div>
Stifel is more than 130 years old and still thinking like a start-up. We are a global wealth management and investment banking firm serious about innovation and fresh ideas. Built on a simple premise of safeguarding our clients&rsquo; money as if it were our own, coined by our namesake, Herman Stifel, our success is intimately tied to our commitment to helping families, companies, and municipalities find their own success.</div><div></div><div><br>
While our headquarters is in St. Louis, we have offices in New York, San Francisco, Baltimore, London, Frankfurt, Toronto, and more than 400 other locations. Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more. Let&rsquo;s talk about how you can find your place here at Stifel, where success meets success.</div><div></div><div><br>
At Stifel we offer an entrepreneurial environment, comprehensive benefits package to include health, dental and vision care, 401k, wellness initiatives, life insurance, and paid time off.</div><div></div><div><br>
Stifel is an Equal Opportunity Employer.</div></div>

Administrative Assistant - Institutional (Temp)

Solomon Page

<div>
 A Well-Known Global Investment Management Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Administrative Assistant to support the Director of Public Relations and Charitable Giving. Candidates must have a minimum of 3-5 years of applicable administrative experience (open to industry!) and a Bachelor&rsquo;s degree is required. They should be extremely polished and professional, detail-oriented, organized, NYC savvy, and possess excellent interpersonal, communication, and MS Office Suite skills. This is an amazing opportunity to work in an exciting, &ldquo;creative&rdquo; department within financial services! This is an amazing opportunity to work in an exciting, &ldquo;creative&rdquo; department within financial services!
 <br/>
 <br/>
 <ul>
  <li>
   Salary depends on experience (100-120k base), plus paid overtime and discretionary bonus eligibility.
  </li>
  <li>
   Hours are 9:00am-6:00pm, with flexibility as needed. Hybrid work schedule (4 days in office / 1 day remote).
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide high-level administrative support to the Director of Public Relations and Charitable Giving.
  </li>
  <li>
   Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage and maintain a busy and ever-changing calendar, including keeping color coding, phone calls, meetings, travel, etc. current and organized.
  </li>
  <li>
   Coordinate end-to-end travel arrangements and detailed itineraries with the help of firm travel consultant.
  </li>
  <li>
   Track and enter expenses from travel &amp; meals.
  </li>
  <li>
   Assist with conference registration if necessary.
  </li>
  <li>
   Assist executive with ad hoc projects as needed.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 3-5 years of applicable administrative experience.
  </li>
  <li>
   Strong Microsoft Office skills, including good working knowledge of Microsoft Outlook to maintain scheduling and organize meeting times for multiple users and strong Excel skills for tracking payments, bills, check requests, etc.
  </li>
  <li>
   Must be New York City savvy.
  </li>
  <li>
   Highly organized, detail-oriented, and able to keep files and information readily available.
  </li>
  <li>
   Strong interpersonal, verbal, and written communication skills.
  </li>
  <li>
   Must possess ability to meet strict deadlines and manage time efficiently.
  </li>
  <li>
   Pleasant demeanor and must possess the ability to remain calm to adapt to last-minute changes and a fast-packed work environment.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 <br/>
 <br/>
 <strong>
  The Solomon Page Distinction
  <br/>
  <br/>
 </strong>
 Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs &ndash; this specialized approach sets us apart in the industries we serve.
 <br/>
 <br/>
 <strong>
  About Solomon Page
  <br/>
  <br/>
 </strong>
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 <br/>
 <br/>
 Opportunity Awaits.
 <br/>
 <br/>
</div>


Administrative Assistant to Director of Public Relations and Charitable Giving

The Estée Lauder Companies Inc.

<div>
 <strong>
  The Est&eacute;e Lauder Companies Inc.
 </strong>
 is one of the world&rsquo;s leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products, and is a steward of luxury and prestige brands globally. The company&rsquo;s products are sold in approximately 150 countries and territories under brand names including: Est&eacute;e Lauder, Aramis, Clinique, Lab Series, Origins, M&middot;A&middot;C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Fr&eacute;d&eacute;ric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty.
 <br/>
 <br/>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 <strong>
  BASIC FUNCTION
 </strong>
 <strong>
  :
 </strong>
 Primary responsibility to provide administrative support to the Vice Presidents and assist, when necessary, other members of the Office Services and Security management staff comprised of twelve separate and distinct departments. Responsibilities include managing heavy incoming and outgoing correspondence, answering and directing telephone inquiries, scheduling meetings, maintaining calendars, compiling expense reports, fielding inquiries, setting up reports, and correspondence. Managing Supplier/Vender Certificates of Insurance for all NY Office locations; NYC ELC Office Sustainability and Mail Services Data programs.
 <br/>
 <br/>
 <strong>
  <strong>
   MAJOR DUTIES
  </strong>
  <strong>
   :
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Provide day to day administrative support to the Vice Presidents; meetings/calendar, phone mail, travel etc. Respond to routine inquiries for the Vice Presidents in a timely manner.
  </li>
  <li>
   Handle heavy telephone volume and assist other members of the Global Security and Office Services management staff as required. Screen all calls and handle any requests or problems when possible. Consistent interaction with senior executives, landlord management staff, and key suppliers.
  </li>
  <li>
   Maintain in accordance with Corporate Records Management (digital and physical) database of departmental contract MSA&rsquo;s and SOW&rsquo;s; notify business units regarding contract expirations, renewals, termination dates etc.
  </li>
  <li>
   Correspondence, internal memorandums, reports, etc. as required. Create Power Point decks for various presentations etc.
  </li>
  <li>
   Act as department sponsor for all non-exempt employees (who work in a variety of locations); onboard of new employees. Request from business unit leader and maintain exempt and non-exempt time off data; create master vacation schedule for OSLT to ensure appropriate operational coverage Coordinate and distribute company provided gifts to staff members - i.e. staff appreciation day etc. Maintain internal departmental database for terminations and new hires.
  </li>
  <li>
   Maintain Global Security and Office Services rosters and emergency contact lists; maintain emergency contact lists for all NYC, domestic and international offices, update as necessary and distribute as required.
  </li>
  <li>
   Organize workflow for VPs and work with support staff to ensure efficient and timely completion of assignments and follow-up.
  </li>
  <li>
   Prepare expense reports for VPs. Manage preparation and ensure timely submission of expense reports for the departments.
  </li>
  <li>
   Process purchase requisitions, invoices in alignment with financial policy and procedures.
  </li>
  <li>
   Responsible for working in conjunction with Finance to obtain monthly NYC building electrical invoices. Record electrical usage and cost. Share year-end findings with the ELC Sustainability teams for inclusion in the Company&rsquo;s Annual Sustainability Report.
  </li>
  <li>
   Responsible for the collection and recording of the monthly Office Services Mail Services data for NYC Uptown, NYC Downtown, Melville, Blaine and Canada locations. Maintain the area specific Excel workbooks for any building or subject matter form addition and deletions and provide reports to the VP monthly.
  </li>
  <li>
   Coordinate the certificates of insurance program and database in collaboration with Building Services, Facilities Management and Purchasing teams. Request annual policy documents from all vendors as well as for sporadic work and event contractors. Interact with the various building managers for the latest certificate of insurance requirements, building specific documents and certificate approvals.
  </li>
  <li>
   Assist with international coordination of global security initiatives.
  </li>
  <li>
   Support the ELC Global Command Center as necessary.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   College/University graduate
  </li>
  <li>
   Minimum of 5 years of administrative or business experience
  </li>
  <li>
   Ability to multitask in a fast paced, high volume environment
  </li>
  <li>
   Excellent interpersonal communication and organizational skills
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Superior PC skills, strong proficiency in Microsoft Office (Outlook, Excel, Word, and PowerPoint) as well as Teams and Zoom
  </li>
  <li>
   Self&hybull;starter with the ability to proactively anticipate needs and potential challenges and take independent action or in consultation as appropriate using good judgment and discretion to resolve issues
  </li>
  <li>
   A high degree of professionalism, the ability to remain calm under pressure, and a commitment to excellence are required
  </li>
  <li>
   Ability to work well in a collaborative environment and interact effectively with all levels of management and employees
  </li>
  <li>
   Results&hybull;oriented with the ability to complete assignments in a timely manner
  </li>
  <li>
   Able to handle confidential and sensitive information withthe utmost discretion
  </li>
  <li>
   Perform other duties as required
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   Pay Range:
   <br/>
   <br/>
  </strong>
 </strong>
 The anticipated hourly range for this position is
 <strong>
  $32.20 to $50.75.
 </strong>
 Exact hourly rate depends on several factors such as experience, skills, education, and budget. Hourly range may vary based on geographic location. In addition to base salary, this position is eligible for participation in a highly competitive bonus program.
 <br/>
 <br/>
 In addition, The Est&eacute;e Lauder Companies offers a variety of benefits to eligible employees, including health insurance coverage (medical, dental, and vision insurance), wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company.
 <br/>
 <br/>
 <strong>
  <strong>
   Equal Opportunity Employer:
   <br/>
   <br/>
  </strong>
 </strong>
 It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact USApplicantAccommodations@Estee.com
 <br/>
 <br/>
 <strong>
  Michigan Applicants:
 </strong>
 Persons with disabilities needing accommodations for employment must notify the company in writing of the need for an accommodation within 182 days after the date the person with a disability knew or reasonably should have known that an accommodation was needed.
 <br/>
 <br/>
 <strong>
  Philadelphia Applicants:
 </strong>
 Philadelphia's Fair Chance Hiring Law
 <br/>
 <br/>
 <strong>
  Rhode Island Applicants:
 </strong>
 The company is subject to chapters 29-38 of title 28 of the general laws of Rhode Island and is therefore covered by the state's workers' compensation law.
 <br/>
 <br/>
 <strong>
  <strong>
   Equal Opportunity Employer:
   <br/>
   <br/>
  </strong>
 </strong>
 It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact USApplicantAccommodations@Estee.com
 <br/>
 <br/>
 <strong>
  Michigan Applicants:
 </strong>
 Persons with disabilities needing accommodations for employment must notify the company in writing of the need for an accommodation within 182 days after the date the person with a disability knew or reasonably should have known that an accommodation was needed.
 <br/>
 <br/>
 <strong>
  Philadelphia Applicants:
 </strong>
 Philadelphia's Fair Chance Hiring Law
 <br/>
 <br/>
 <strong>
  Rhode Island Applicants:
 </strong>
 The company is subject to chapters 29-38 of title 28 of the general laws of Rhode Island and is therefore covered by the state's workers' compensation law.
</div>


Administrative Assistant II

Medmo

<div>
 <p>
  <strong>
   The hourly range for this position is $24.04 - $26.44 This range is based on market data for similar roles in this area, taking into account the specific skills and experience required.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Medical imaging is a fundamental piece of healthcare; from prevention to diagnosis and treatment, imaging is a key entry point into a more critical patient journey. Each year, hundreds of millions of tests are prescribed, yet the way imaging is facilitated in America is fundamentally broken. Patients often wait longer, pay more, and struggle to retrieve records of their imaging, which ultimately leads to worsened outcomes and negative experiences.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Medmo
  </strong>
  is a new type of healthcare marketplace that gives consumers the freedom to easily access medical imaging services from accredited healthcare providers in their area. By creating the connective tissue between top imaging centers and providers, we ensure our patients receive affordable, high-quality care while our imaging partners improve the efficiency of their centers.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Patient Operations team
  </strong>
  is a critical part of our business strategy that serves as the liaison between patients, providers, imaging centers, and products to oversee daily operations to maximize value and client experience. Arguably the most important function of the business, the team has a culture that puts our clients and their healthcare before all else. The team obsesses over productivity and effectiveness and is constantly reviewing customer workflows, queries, and feedback to refine the way we engage our clients. They are exemplary leaders of a dedicated and hardworking team and are essential in contributing to our business success by administering training, procedures, and performance management. This is a position on the fastest growing team within a growing company. We need someone who is driven, humble, and a team player.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Manage patient engagements and inquiries
  </li>
  <li>
   Strive to meet and exceed structured performance targets
  </li>
  <li>
   Utilize internal materials as a foundation for resolving inquiries and adhere to operating procedures
  </li>
  <li>
   Participate in continued education on product changes, workflow changes, and product launches
  </li>
  <li>
   Help improve the patient experience by sharing feedback with leadership to further develop the product, materials and processes
  </li>
  <li>
   Work collaboratively and cross-functionally between management, product &amp; engineering and other teams
  </li>
  <li>
   9:00 AM - 5:30 PM EST (Must be open to and available for overtime as needed)
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   1+ years in a call center or other customer-facing role required
  </li>
  <li>
   Minimum of 2 years of experience in an administrative support or operations role, preferably in a healthcare or medical office environment.
  </li>
  <li>
   College/University degree
  </li>
  <li>
   Healthcare, clinical or other relevant industry experience strongly preferred
  </li>
  <li>
   Self-starter that has grit and is ready to roll up your sleeves
  </li>
  <li>
   Hyper-organized across all elements of your day-to-day
  </li>
  <li>
   Master multi-tasker and stay confident under pressure
  </li>
  <li>
   Strong technical aptitude and ability to learn new systems and processes quickly
  </li>
  <li>
   Strong written and verbal communication skills
  </li>
  <li>
   Proven experience in tasks requiring high attention to detail, such as processing forms, managing data, and verifying information.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  </li>
  <li>
   Proficiency in Google Suite
  </li>
  <li>
   Experience with electronic health records (EHR) or other case management software is preferred.
  </li>
 </ul>
</div>


Operations Specialist

CGS Federal (Contact Government Services)

<div>
 Paralegal Admin Specialist Employment Type: Full-Time, Entry Level Department: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:
 <br/>
 <br/>
 <ul>
  <li>
   A Paralegal/Administrative Specialist performs, but is not limited to the following duties:
  </li>
  <li>
   Provide Apprentice examination of legal instruments
  </li>
  <li>
   Review legal instruments (completeness of information, proper execution)
  </li>
  <li>
   Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed
  </li>
  <li>
   Determine correctness of action (per Government regulations, procedures, etc).
  </li>
  <li>
   Research records (to ascertain conditions that might preclude action)
  </li>
  <li>
   Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions
  </li>
  <li>
   Assist with the preparation of trial and hearing presentations and demonstratives
  </li>
  <li>
   Collects and compiles statistical data as necessary for various reports
  </li>
  <li>
   Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations
  </li>
  <li>
   Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications:
  </li>
  <li>
   Attention to detail and the ability to read and follow directions
  </li>
  <li>
   Good oral and written communications skills
  </li>
  <li>
   Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.
  </li>
  <li>
   Health, Dental, and Vision
  </li>
  <li>
   Life Insurance
  </li>
  <li>
   401k
  </li>
  <li>
   Flexible Spending Account (Health, Dependent Care, and Commuter)
  </li>
  <li>
   Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: https://cgsfederal.com/join-our-team/ For more information about CGS please visit: https://www.cgsfederal.com or contact: Phone: +1 (888) 680-5916 Email: [email protected] #CJ $45,000 - $55,000 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
  </li>
 </ul>
</div>


Paralegal Admin Specialist with Security Clearance

Explore 407+ Administrative support specialist in New York this April. Find roles across top companies and apply now to boost your career.