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administrative support specialist

Careers In Travel | Destination Planners

<div>
 
 Job Overview
 
 
 
 Destination Knot is seeking a detail-oriented
 
 Remote Reservation Support Specialist
 
 to assist with client reservation requests and provide administrative support related to booking and scheduling services. This is a remote support role focused on customer service, coordination, and accurate data handling within a reservations environment.
 
 
 This position is ideal for individuals who are organized, professional, and comfortable working independently in a remote setting.
 
 
 
 Key Responsibilities
 
 
 
 Assist with reservation and scheduling requests submitted by clients
 
 
 Support booking coordination across various service categories, including accommodations and related services
 
 
 Maintain accurate client records and reservation details in internal systems
 
 
 Communicate professionally with clients via email, phone, or messaging platforms
 
 
 Provide general customer service support and follow established processes
 
 
 Review confirmations and documentation for accuracy and completeness
 
 
 Collaborate with internal teams to ensure a smooth client experience
 
 
 
 Qualifications
 
 
 
 Strong written and verbal communication skills
 
 
 Excellent attention to detail and organizational abilities
 
 
 Comfortable using online systems, email, and basic digital tools
 
 
 Ability to manage multiple tasks while meeting deadlines
 
 
 
 Customer Service Or Administrative Support Experience Preferred
 
 
 
 Reliable internet access and ability to work remotely
 
 
 
 Work Environment
 
 
 
 Fully remote position
 
 
 Flexible scheduling options may be available
 
 
 Supportive, structured team environment
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Remote Reservation Support Specialist

YMCA of the USA

<div>
 The YMCA of Greater New York Association Office is seeking an Administrative Assistant.
 
 
 
 Job Description
 
 
 
 
 Salary: $21.25 - $29.75
 
 
 
 The YMCA of Greater New York Association Office is seeking an Administrative Assistant who will provide high-level direct administrative and clerical support to the Executive Finance Team, working closely with the Executive Office Manager. In addition, they will provide indirect support to all areas of the department, including Treasury, Accounting, and Enterprise Risk Management, to support scheduling, recordkeeping, and day-to-day office needs.
 
 
 This is a part-time, in-office position scheduled to work Tuesdays, Wednesdays, and Thursdays, up to six (6) hours per day.
 
 
 
 Benefits
 
 
 
 The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual&rsquo;s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.
 
 
 
 How To Apply
 
 
 
 If you would like to be a member of our dynamic team, please complete our online application and submit your r&eacute;sum&eacute; and a thoughtful cover letter that explains your interest in the role and our organization.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Associate degree in Business Administration or related fields, or equivalent work experience preferred.
 </li>
 <li>
 Minimum of two (2) years of administrative or clerical support experience in a fast-paced office environment. Financial services experience is a plus.
 </li>
 <li>
 High-level proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Google Suite.
 </li>
 <li>
 Demonstrated project management skills and ability to organize and maintain accurate records, files, and documentation.
 </li>
 <li>
 Excellent written and verbal communication skills, with a professional and customer service approach.
 </li>
 <li>
 Ability to manage multiple assignments, prioritize tasks, and meet deadlines in a fast-paced environment.
 </li>
 <li>
 Commitment to the YMCA&rsquo;s mission and values.
 </li>
 <li>
 Must be available on Tuesdays, Wednesdays, and Thursdays. This is a part-time, in-office position scheduled to work up to six (6) hours each day.
 
 
 </li>
 </ul>
 
 Essential Functions
 
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Finance Team and other senior leaders as assigned.
 </li>
 <li>
 Manage calendars, schedules, and coordinate meeting logistics.
 </li>
 <li>
 Answer phone calls and respond to emails in a timely and professional manner.
 </li>
 <li>
 Maintain accurate and organized electronic and paper files, including scanning, uploading, and filing documents as needed.
 </li>
 <li>
 Assist with processing invoices, purchase orders, and other administrative paperwork.
 </li>
 <li>
 Support data entry and updates for internal tracking logs, reports, mailing lists, and departmental databases.
 </li>
 <li>
 Support document coordination and posting to internal platforms (including Board Effect software) following established processes.
 </li>
 <li>
 Support the planning and implementation of special events and programs.
 </li>
 <li>
 Assist in the preparation and production of financial statements, applications, spreadsheets, and reports.
 </li>
 <li>
 Assist with incoming and outgoing mail, deliveries, and package coordination.
 </li>
 <li>
 Order, restock, and distribute office supplies as needed.
 </li>
 </ul>
</div>

Administrative Assistant II (Association Office)

Robert Half

<div>
 We are looking for a Senior Administrative Assistant to provide exceptional support to executive leaders in a fast-paced, detail-oriented environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. As part of the team, you will play a critical role in ensuring smooth administrative operations while demonstrating discretion. This is a long-term contract position based in New York, New York.
 
 
 Responsibilities:
 
 &bull; Coordinate and manage complex calendars, ensuring seamless scheduling for executive leaders.
 
 &bull; Arrange and oversee travel bookings, including flights, accommodations, and itineraries.
 
 &bull; Prepare and process expense reports using Concur software with accuracy and efficiency.
 
 &bull; Provide administrative support to multiple executives, including Managing Directors, Directors, and Associates.
 
 &bull; Maintain a high standard in all interactions, ensuring effective communication and adherence to business etiquette.
 
 &bull; Facilitate internal communication using tools like Slack, ensuring timely updates and collaboration.
 
 &bull; Assist in creating basic PowerPoint presentations when necessary.
 
 &bull; Handle conference calls and meetings, ensuring they run smoothly and are well-organized.
 
 &bull; Manage import and export documentation with precision and attention to detail.
 
 &bull; Support the team in various administrative tasks to ensure operational efficiency.
 
 &bull; Minimum of 3 years of experience in administrative support roles, preferably in financial services, private equity, or investment environments.
 
 &bull; Proficiency in using Concur for expense and travel management.
 
 &bull; Familiarity with Slack for internal communication and collaboration.
 
 &bull; Basic understanding of PowerPoint for occasional presentation creation.
 
 &bull; Strong organizational skills with the ability to multitask in a fast-paced setting.
 
 &bull; Excellent communication and interpersonal skills, with a focus on professionalism.
 
 &bull; Prior experience supporting multiple senior executives is highly valued.
 
 &bull; Ability to work independently while managing competing priorities effectively.
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Sr. Administrative Assistant

BMO Financial Group

151 W 42nd Street New York New York,10036
 
<div><div><div>Additional Job Description</div></div><div><div><div><div>
BMO Capital Markets is a leading, full-service financial services provider. We offer corporate and investment banking, treasury management, as well as research and advisory services to clients around the world. #bmocapitalmarkets</div></div></div></div>
Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.<ul><li>
Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.</li><li>
Builds effective relationships with internal/external stakeholders.</li><li>
Breaks down strategic problems, and analyses data and information to provide insights and recommendations.</li><li>
Gathers and formats data into regular and ad-hoc reports, and dashboards.</li><li>
Leads the planning, coordinating and implementing department events.</li><li>
Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.</li><li>
Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.</li><li>
Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.</li><li>
Provides input into the planning and implementation of administrative programs.</li><li>
Coordinates and monitors budgets and reporting on results vs. budget.</li><li>
Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.</li><li>
Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.</li><li>
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.</li><li>
Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies &amp; procedures).</li><li>
Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.</li><li>
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements</li><li>
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.</li><li>
Makes travel arrangements, booking flight/hotel reservations as needed.</li><li>
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.</li><li>
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.</li><li>
Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.</li><li>
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).</li><li>
Collaborates with internal and external stakeholders in order to deliver on business objectives.</li><li>
Organizes work information to ensure accuracy and completeness.</li><li>
Focus may be on a business/group.</li><li>
Thinks creatively and proposes new solutions.</li><li>
Exercises judgment to identify, diagnose, and solve problems within given rules.</li><li>
Works mostly independently.</li><li>
Broader work or accountabilities may be assigned as needed.</li></ul>
Qualifications:<ul><li>
Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.</li><li>
Specialized knowledge from education and/or business experience.</li><li>
Verbal &amp; written communication skills - In-depth.</li><li>
Collaboration &amp; team skills - In-depth.</li><li>
Analytical and problem solving skills - In-depth.</li><li>
Influence skills - In-depth.</li></ul>
The salary range for this role is $75,000 up to $95,000 USD (subject to the candidate meeting the specific skills, experience, education, and qualification requirements)
Salary:
Pay Type:
Salaried
The above represents BMO Financial Group&rsquo;s pay range and type.
Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group&rsquo;s expected target for the first year in this position.
BMO Financial Group&rsquo;s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards
About Us
At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.
As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one &ndash; for yourself and our customers. We&rsquo;ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we&rsquo;ll help you gain valuable experience, and broaden your skillset.
To find out more visit us at https://jobs.bmo.com/us/en
BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law.
BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to BMOCareers.Support@bmo.com and let us know the nature of your request and your contact information.
Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.</div>

Executive Assistant

Solomon Page

<div>
 A Well-Known Global Investment Management Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Administrative Assistant to support the Director of Public Relations and Charitable Giving. Candidates must have a minimum of 3-5 years of applicable administrative experience (open to industry!) and a Bachelor&rsquo;s degree is required. They should be extremely polished and professional, detail-oriented, organized, NYC savvy, and possess excellent interpersonal, communication, and MS Office Suite skills. This is an amazing opportunity to work in an exciting, &ldquo;creative&rdquo; department within financial services! This is an amazing opportunity to work in an exciting, &ldquo;creative&rdquo; department within financial services!
 
 
 <ul>
 <li>
 Salary depends on experience (100-120k base), plus paid overtime and discretionary bonus eligibility.
 </li>
 <li>
 Hours are 9:00am-6:00pm, with flexibility as needed. Hybrid work schedule (4 days in office / 1 day remote).
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Provide high-level administrative support to the Director of Public Relations and Charitable Giving.
 </li>
 <li>
 Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage and maintain a busy and ever-changing calendar, including keeping color coding, phone calls, meetings, travel, etc. current and organized.
 </li>
 <li>
 Coordinate end-to-end travel arrangements and detailed itineraries with the help of firm travel consultant.
 </li>
 <li>
 Track and enter expenses from travel &amp; meals.
 </li>
 <li>
 Assist with conference registration if necessary.
 </li>
 <li>
 Assist executive with ad hoc projects as needed.
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Minimum 3-5 years of applicable administrative experience.
 </li>
 <li>
 Strong Microsoft Office skills, including good working knowledge of Microsoft Outlook to maintain scheduling and organize meeting times for multiple users and strong Excel skills for tracking payments, bills, check requests, etc.
 </li>
 <li>
 Must be New York City savvy.
 </li>
 <li>
 Highly organized, detail-oriented, and able to keep files and information readily available.
 </li>
 <li>
 Strong interpersonal, verbal, and written communication skills.
 </li>
 <li>
 Must possess ability to meet strict deadlines and manage time efficiently.
 </li>
 <li>
 Pleasant demeanor and must possess the ability to remain calm to adapt to last-minute changes and a fast-packed work environment.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs &ndash; this specialized approach sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Administrative Assistant to Director of Public Relations and Charitable Giving

TD Bank

<div>Work Location:
New York, New York, United States of America
Hours:
40
Pay Details:
32.69 - 49.04 USD
TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.
As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.
Line of Business:
Administration
Job Description:
The Executive Assistant I provides dedicated administrative support to executives and may also provide a broad range of administrative or general office support for a broader team.
Depth &amp; Scope:
<ul><li>Reports to a TDBG Vice President (VP) and provides administrative support
</li><li>May support multiple VPs and AVPs and their respective team
</li><li>Qualified administrative support performs multiple tasks and/or works on varied assignments with limited complexity
</li><li>Takes a broad perspective to identify and resolve issues that are atypical, infrequent or not covered by stated processes
</li><li>Typically has interaction with internal customers / partners
</li><li>Focus of work is on the completion of day to day or weekly processes or activities however may include monthly routine activities
</li><li>Completes work with limited degree of supervision, has some autonomy to make decisions within well-defined parameters, refers unusual items
</li><li>Role may also be involved with the administration of sensitive and/or confidential material requiring discretion
</li><li>Requires proficiency gained through job related training to perform a range of duties, and has working level knowledge of the business unit / operational functions as well as regulatory issues/requirements for jurisdictions
</li></ul>Education &amp; Experience:
<ul><li>Post-Secondary education
</li><li>2+ years of experience
</li></ul>Customer Accountabilities:
<ul><li>Provides a high level of administrative support ensuring quality service and professionalism at every interaction
</li><li>Acts as the point of contact among executives, employees, clients and other external partners
</li><li>Manages information flow in a timely and accurate manner
</li><li>Maintains executives' schedules by planning and scheduling meetings, conferences, teleconferences, and travel
</li><li>Manages expenses and prepares weekly, monthly or quarterly reports
</li><li>Formats information for internal and external communication &ndash; memos, emails, presentations, reports
</li><li>Takes minutes during meetings
</li><li>Screens and directs phone calls and distribute correspondence
</li><li>Supports broader team may manage office supply inventory, equipment, and other processes as required
</li></ul>Shareholder Accountabilities:
<ul><li>Prioritizes and manages own workload to meet SLA requirements for service and productivity
</li><li>Consistently exercises discretion in managing correspondence
</li><li>Understands and applies operating policies and procedures
</li><li>Ensures documentation that is prepared / completed is accurate and properly reflects business intentions and is consistent with relevant rules / regulations
</li><li>Escalates non-standard or high-risk activities as necessary
</li><li>Identifies and recommends opportunities to enhance productivity, effectiveness and operational efficiency
</li><li>Ensures necessary due diligence to support the accuracy of all activities
</li><li>Is knowledgeable of and complies with Bank Code of Conduct
</li></ul>Employee/Team Accountabilities:
<ul><li>Participates fully as a member of the team, supports a positive work environment that promotes service to the business, quality, innovation and teamwork and ensures timely communication of issues / points of interest
</li><li>Supports the team by continuously enhancing knowledge / expertise in own area and participates in knowledge transfer within the team and business unit
</li><li>Participates in personal performance management and development activities, including cross training within own team
</li><li>Keeps others informed and up to date about the status / progress of projects and/or all relevant or useful information related to day-to-day activities
</li><li>Contributes to a fair, positive and equitable environment that supports a diverse workforce
</li><li>Acts as a brand ambassador for your business area/function and the bank, both internally and/or externally
</li></ul>Physical Requirements:
Never: 0%; Occasional: 1-33%; Frequent: 34-66%; Continuous: 67-100%
<ul><li>Domestic Travel &ndash; Occasional
</li><li>International Travel &ndash; Never
</li><li>Performing sedentary work &ndash; Continuous
</li><li>Performing multiple tasks &ndash; Continuous
</li><li>Operating standard office equipment - Continuous
</li><li>Responding quickly to sounds &ndash; Occasional
</li><li>Sitting &ndash; Continuous
</li><li>Standing &ndash; Occasional
</li><li>Walking &ndash; Occasional
</li><li>Moving safely in confined spaces &ndash; Occasional
</li><li>Lifting/Carrying (under 25 lbs.) &ndash; Occasional
</li><li>Lifting/Carrying (over 25 lbs.) &ndash; Never
</li><li>Squatting &ndash; Occasional
</li><li>Bending &ndash; Occasional
</li><li>Kneeling &ndash; Never
</li><li>Crawling &ndash; Never
</li><li>Climbing &ndash; Never
</li><li>Reaching overhead &ndash; Never
</li><li>Reaching forward &ndash; Occasional
</li><li>Pushing &ndash; Never
</li><li>Pulling &ndash; Never
</li><li>Twisting &ndash; Never
</li><li>Concentrating for long periods of time &ndash; Continuous
</li><li>Applying common sense to deal with problems involving standardized situations &ndash; Continuous
</li><li>Reading, writing and comprehending instructions &ndash; Continuous
</li><li>Adding, subtracting, multiplying and dividing &ndash; Continuous
</li></ul>The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The listed or specified responsibilities &amp; duties are considered essential functions for ADA purposes.
Who We Are:
TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we strive to make every interaction, product, and experience remarkably human and refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to foster deeper relationships, ensure disciplined execution, and build a simpler, faster banking experience. TD is deeply committed to being a leader in client experience, that is why we believe that all colleagues, no matter where they work, are client facing. Together, we are reimagining what banking can be for our clients, colleagues and communities.
Our Total Rewards Package 
 
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical and mental well-being goals. Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g., eligibility for cash and/or equity incentive awards, generally through participation in an incentive plan) and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off (including Vacation PTO, Flex PTO, and Holiday PTO), banking benefits and discounts, career development, and reward and recognition. Learn more
Additional Information:
 
We&rsquo;re delighted that you&rsquo;re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we&rsquo;re committed to providing the support our colleagues need to thrive both at work and at home.
 
 
Colleague Development
If you&rsquo;re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You&rsquo;ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. 
If you&rsquo;re passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.
We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best.
Training &amp; Onboarding
 
We will provide training and onboarding sessions to ensure that you&rsquo;ve got everything you need to succeed in your new role.
 
 
Interview Process
 
We&rsquo;ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.
Accommodation
TD Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.
If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at USWAPTDO@td.com . Include your full name, best way to reach you and the accommodation needed to assist you with the applicant process.</div>

Executive Assistant I (US)

PJT Partners

<div>
 PJT Partners is a global advisory-focused investment bank. Our team of senior professionals delivers a wide array of strategic advisory, shareholder advisory, restructuring and special situations and private fund advisory and placement services to corporations, financial sponsors, institutional investors and governments around the world. We offer a unique portfolio of advisory services designed to help our clients achieve their strategic objectives. We also provide, through PJT Park Hill, private fund advisory and fundraising services for alternative investment managers, including private equity funds, real estate funds and hedge funds.
 
 
 From the beginning, PJT Partners has firmly believed that having the best people is key to building an enduring franchise. Our perspective was, and remains, that a great team brings in both top tier clients and appeals to a wide-range of diverse, talented colleagues. Fostering an inclusive culture, which welcomes differing perspectives and beliefs, enables us to provide the best advice and insights to our clients.
 
 
 To learn more about PJT Partners, please visit our website at www.pjtpartners.com.
 
 
 
 Responsibilities
 
 
 
 Our business seeks an experienced and highly motivated Administrative Assistant to provide support to senior members of the human resources and finance teams. The ideal individual will possess strong administrative, organizational and communication skills and can exercise good judgment in a variety of situations to maintain a realistic balance among multiple priorities.
 
 
 
 Responsibilities Include, But Are Not Limited To, The Following
 
 
 
 <ul>
 <li>
 Serve as point of access to professionals and maintain relationships with clients, investors, prospective clients and internal employees;
 
 
 </li>
 </ul>
 Arrange domestic and international travel across time zones for professionals, including flights, cars, hotels, visas and other reservations;
 
 
 <ul>
 <li>
 Manage calendars, schedule appointments, coordinate with other assistants and confirm meetings with clients and colleagues;
 
 
 </li>
 </ul>
 Schedule conference rooms for internal and external meetings; coordinate supporting technology;
 
 
 <ul>
 <li>
 Meet and greet guests; register guests in visitor system;
 </li>
 <li>
 Assist in the development of internal and external meeting materials to ensure professionals are prepared for client pitches, conferences and speaking engagements and follow up on any action items;
 </li>
 <li>
 Send and reply to emails on behalf of professionals; draft other correspondence;
 </li>
 <li>
 Communicate with clients on a regular basis;
 </li>
 <li>
 Track, prepare and process expense reconciliations, out-of-pocket reports and invoices;
 </li>
 <li>
 Handle confidential documents and correspondence as needed;
 </li>
 <li>
 Maintain entry of data and data integrity in databases including Outlook contacts and client tracking databases;
 </li>
 <li>
 Cover multiple phone lines, communicate with clients and investors as requested, and handle media inquiries appropriately;
 </li>
 <li>
 Manage systems data as needed for use by the Investor Relations team
 </li>
 <li>
 Prepare, edit and print presentation materials;
 </li>
 <li>
 In office expectation 5 days a week.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 PJT Partners seeks to hire individuals who are highly motivated, reliable, intelligent and have demonstrated excellence in prior endeavors. In addition, qualified candidates will possess the following:
 
 
 <ul>
 <li>
 Bachelor's degree preferred;
 </li>
 <li>
 3+ years in an administrative assistant position, preferably within Financial Services, ideally Investment Banking;
 </li>
 <li>
 Exceptional organizational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed;
 </li>
 <li>
 Excellent verbal and written communication skills and attention to detail;
 </li>
 <li>
 Professional presence, positive demeanor and strong interpersonal skills;
 </li>
 <li>
 Service-oriented approach; hospitality or customer service background a plus;
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 Comfortable working and communicating with professional at all levels;
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 High level of integrity, sound judgment and strong work ethic;
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 Eagerness to work in an entrepreneurial, results-driven environment;
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 Proficiency in Microsoft Office Suite.
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 Experience with CRM systems (Salesforce, BD Corporate a plus)
 
 
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 Expected annualized base salary of $80,000 to $95,000.
 
 
 This range represents the low and high ends of the expected annualized base salary for this position. The specific base salary received by any employee will be informed by a number of factors, including but not limited to, role level and scope, location, candidate&rsquo;s relevant qualifications, skills and experience.
 
 
 Base salary is one component of PJT Partners&rsquo; compensation structure. In addition to base salary, PJT Partners&rsquo; compensation structure may include additional rewards, incentives and benefits, including but not limited to, a discretionary bonus component.
 
 
 
 PJT is an equal opportunity employer. We do not discriminate on the basis of, and will consider all qualified applicants for employment without regard to race, color, religious creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity expression, disability, medical condition, genetic information or predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other category protected by law. PJT Partners also complies with all applicable laws with regard to providing reasonable accommodation of disabilities to applicants. For more information or to request an accommodation, please contact Human Resources.
 
 
 
 
 
 California Applicants:
 
 
 
 PJT Partners will consider for employment qualified applicants with arrest and/or conviction records in a manner consistent with applicable law including, but not limited to, the San Francisco Fair Chance Ordinance and/or Los Angeles Fair Chance Initiative for Hiring Ordinance.
 
 
 
 
 Applicant Privacy Notice
 
 
 
 
 View our Applicant Privacy Notice
 
 
 https://info.pjtpartners.com/PJT_Global_Applicant_Privacy_Notice
 
 
 here. If you are a California resident, please refer to our California Applicant Privacy Notice
 
 
 https://info.pjtpartners.com/California_Applicant_Privacy_Notice
 
 
 for further information.
 
 
 
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 In order to be considered, please ensure your resume/CV is submitted in PDF format.
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 </ul>
</div>

Administrative Assistant - Corporate

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