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executive administrative assistant

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administrative support specialist

Moody's

<div><p>At Moody's, we unite the brightest minds to turn today&rsquo;s risks into tomorrow&rsquo;s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are&mdash;with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. Moody&rsquo;s is transforming how the world sees risk. As a global leader in ratings and integrated risk assessment, we&rsquo;re advancing AI to move from insight to action&mdash;enabling intelligence that not only understands complexity but responds to it. We decode risk to unlock opportunity, helping our clients navigate uncertainty with clarity, speed, and confidence.</p><p>
If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity.</p><div><div><br>
</div><div><b>
Skills and Competencies</b></div><ul><li>
Proven experience providing executive-level administrative support to senior leadership, including complex calendar management, domestic and international travel coordination, and itinerary preparation</li><li>
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools, with the ability to quickly learn and adopt new technologies</li><li>
Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously in a fast-paced, global environment</li><li>
Strong interpersonal and communication skills, with the ability to professionally engage internal and external stakeholders at all levels</li><li>
High degree of discretion, confidentiality, and sound judgment when handling sensitive information and resolving competing priorities</li><li>
Experience supporting event planning, team engagement initiatives, cross-functional coordination, and budget or expense administration</li><li>
Ability to work independently as a self-starter while also collaborating effectively as part of a global team</li><li>
Demonstrated proficiency in artificial intelligence concepts, with hands-on experience using AI tools to streamline workflows and enhance operational efficiency. Proven ability to implement AI-powered solutions to solve business challenges. Demonstrates a growing awareness of AI risk management and a commitment to responsible and ethical AI use</li></ul></div><div>
</div><div><b>
Education</b><ul><li>
Bachelor's degree in Business Administration, Communications, or a related field preferred, or equivalent professional experience</li></ul></div><div>
</div><div><b>
Responsibilities</b><div>
This is an exciting opportunity to join the growing and dynamic Risk team at Moody's, providing high-level administrative support to the Chief Risk Officer and senior leaders across the Corporate Risk and Resilience team.</div><ul><li>
Provides executive-level administrative support with a strong focus on complex calendar management, domestic and international travel coordination, and itinerary preparation</li><li>
Proactively anticipates the needs of senior leadership and independently manages detailed tasks to streamline workload and enhance team effectiveness</li><li>
Coordinates and schedules meetings, collects agendas for executive one-on-ones, documents meeting notes and minutes, and manages all related logistics</li><li>
Serves as a key point of contact for internal and external communications, triaging correspondence and ensuring timely follow-through on action items</li><li>
Supports event planning, hospitality, offsites, workshops, Town Halls, and other team engagement initiatives</li><li>
Maintains and updates departmental documentation, organizational charts, shared drives, and internal resources to ensure accuracy and accessibility</li><li>
Partners with cross-functional teams, including Finance, HR, Legal, and Facilities, to support office operations and coordinate vendor-related needs</li><li>
Utilizes AI-powered tools, such as Microsoft Copilot, to draft correspondence, summarize meetings, automate recurring tasks, and support the executive's and team's work, while applying responsible AI practices including appropriate human review and confidentiality standards</li><li>
Tracks and coordinates expense reporting, manages basic office supply and technology requests, and supports budget administration on behalf of the Risk leadership team</li><li>
Identifies opportunities to streamline administrative processes and implement improvements that enhance productivity and effectiveness across the organization</li></ul></div><div>
</div><div><b>
About the Team</b><div>
The Risk Team at Moody's is responsible for identifying, analyzing, evaluating, and addressing potential risks that could adversely impact our operations, assets, or reputation. The team not only seeks to mitigate identified risks but also prioritizes them based on their potential impact and likelihood, enabling the organization to allocate resources efficiently and maintain operational resilience. Through tools such as risk assessments, mitigation strategies, and continuous monitoring, the Risk Management function at Moody's helps minimize losses, safeguard stakeholders' interests, and enhance decision-making processes. By joining our team, you will be part of meaningful work that sits at the heart of how Moody's protects and advances its mission &mdash; and you will do so alongside leaders who are committed to innovation, integrity, and the responsible use of technology.</div></div><br>
<div></div>
<p>
For US-based roles only: the anticipated hiring base salary range for this position is $78,800.00 - $113,750.00, depending on factors such as experience, education, level, skills, and location. This range is based on a full-time position. In addition to base salary, this role is eligible for incentive compensation. Moody&rsquo;s also offers a competitive benefits package, including not but limited to medical, dental, vision, parental leave, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, a discounted employee stock purchase plan, and tuition reimbursement.</p><p>
Moody&rsquo;s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender, age, religion or creed, national origin, ancestry, citizenship, marital or familial status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law. Moody&rsquo;s also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief in accordance with applicable laws. If you need to inquire about a reasonable accommodation, or need assistance with completing the application process, please email accommodations@moodys.com. This contact information is for accommodation requests only, and cannot be used to inquire about the status of applications</p><p>
For San Francisco positions, qualified applicants with criminal histories will be considered for employment consistent with the requirements of the San Francisco Fair Chance Ordinance.</p><p>
This position may be considered a promotional opportunity, pursuant to the Colorado Equal Pay for Equal Work Act.</p><p>
Click here to view our full EEO policy statement. Click here for more information on your EEO rights under the law. Click here to view our Pay Transparency Nondiscrimination statement.</p><p>
Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody&rsquo;s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.</p></div>

Sr Administrative Coordinator

MotifTales

<h2>Operations Specialist – Order Management (Remote)</h2><p><strong>Location:</strong> Remote (United States)<br /><strong>Employment Type:</strong> Full-Time<br /><strong>Schedule:</strong> Monday–Friday, 40 hours per week<br /><strong>Compensation:</strong> $38.00 per hour</p><h2>About the Role</h2><p>We are seeking a detail-oriented Operations Specialist – Order Management to support the day-to-day processing and coordination of customer orders. This role is responsible for maintaining accurate order records, monitoring fulfillment activities, resolving order-related issues, and collaborating with internal teams to ensure a smooth customer experience.</p><p>The ideal candidate is organized, analytical, and comfortable working in a fast-paced remote environment where accuracy and communication are essential.</p><h2>Key Responsibilities</h2><p>Process, review, and maintain customer orders with a high degree of accuracy.</p><p>Verify order details, pricing, shipping information, and product availability.</p><p>Coordinate with internal departments to support timely order fulfillment.</p><p>Monitor order status and proactively resolve discrepancies or delays.</p><p>Maintain accurate records in internal databases and order management systems.</p><p>Prepare operational reports and assist with performance tracking.</p><p>Respond to internal and external order-related inquiries in a professional manner.</p><p>Identify opportunities to improve workflows and operational efficiency.</p><p>Ensure compliance with company policies and data security standards.</p><p>Support additional administrative and operational projects as assigned.</p><h2>Qualifications</h2><p>High school diploma or equivalent required; associate's or bachelor's degree preferred.</p><p>1–3 years of experience in order management, operations, customer support, logistics, or administrative coordination.</p><p>Strong organizational and time management skills.</p><p>Excellent written and verbal communication skills.</p><p>High attention to detail and accuracy.</p><p>Ability to prioritize multiple tasks and meet deadlines.</p><p>Proficiency with Microsoft Office (Excel, Word, Outlook) and Google Workspace.</p><p>Experience with ERP, CRM, or order management software is a plus.</p><h2>Preferred Skills</h2><p>Problem-solving and critical thinking</p><p>Data entry accuracy</p><p>Process improvement mindset</p><p>Team collaboration</p><p>Customer service orientation</p><p>Adaptability in a remote work environment</p><h2>Benefits</h2><p>Competitive hourly pay</p><p>Paid training</p><p>Health, dental, and vision insurance</p><p>Paid time off and company holidays</p><p>401(k) with company match (where applicable)</p><p>Employee assistance program</p><p>Professional development opportunities</p><p>Collaborative remote work environment</p><p>Career growth opportunities</p><h2>Equal Opportunity Employer</h2><p>We are committed to creating an inclusive workplace where all qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable law.</p>

Operations Specialist

B'nai Jeshurun

<p><b>Background</b></p><p>Since our founding in 1825, B&rsquo;nai Jeshurun (BJ) has been at the forefront of the American Jewish experience. As we approach our third century, our vision is focused on the spiritual work of transformation and on the creation of a Jewish path that is authentic, profound, and helps all members of our community seek and live their purpose to the fullest.</p><p>BJ&rsquo;s spiritual leaders, as well as BJ&rsquo;s nearly 2,000 member families are dedicated to fostering a diverse, dynamic, and inclusive community that offers multiple avenues for Jewish religious life while providing mutual support in spiritual growth. BJ is committed to honoring tradition while continuously re-imagining and innovating practices and programs to create a vibrant, contemporary, and relevant Jewish experience.</p><p>Our programming portfolio includes a dynamic hybrid operation where most of our offerings are available in-person in our historic Upper West Side campus, as well as through various online platforms. To support this vision, BJ has invested heavily in systems, equipment, and personnel. We now seek an AV &amp; IT Infrastructure Specialist to serve as a high-level technical anchor for our digital media broadcast environments and core network infrastructure.</p><p><b>Position Overview </b></p><p>The <b>A/V, Livestream, &amp; IT Infrastructure Specialist</b> is a specialized hybrid role reporting to the Livestream Producer &amp; A/V Manager while working in close coordination with the Director of Facilities and our external Managed IT Service Provider. This position serves as the primary on-site technical authority for the physical network architecture and the high-fidelity broadcast environments that power BJ's global reach.</p><p><i><b>Note:</b></i> <i>This position focuses strictly on production, campus-wide network infrastructure, and cybersecurity; it does not handle day-to-day internal office tech support or individual staff helpdesk tickets.</i></p><p>This is a hands-on role requiring a non-traditional schedule, including on-site coverage for Shabbat (Friday night / Saturday morning), Jewish holidays, and major community events, balanced with weekday infrastructure optimization.</p><p><b>Key Responsibilities1. A/V &amp; Livestream Engineering (Approx. 50%)</b></p><ul><li><b>Livestream Production :</b> Partner with the Livestream Producer &amp; A/V Manager to configure, optimize, and operate BJ&rsquo;s multi-site livestream systems and high-end broadcast equipment (Newtek Tricaster, OBS) in our main Sanctuary and Community House .</li><li><b>Audio/Visual Support:</b> Provide A/V support as needed by setting up and breaking down equipment for live events and hybrid meetings, and provide support with lighting and simple live audio mixing.</li><li><b>Production Systems Management:</b> Oversee the technical integration of BJ&rsquo;s digital lighting system and complex multi-channel audio environments.</li><li><b>Event Support:</b> Provide technical execution and troubleshooting for services, high-profile programs, and large-scale community events.</li></ul><p><b>2. Core Network Infrastructure &amp; Data Security (Approx. 50%)</b></p><ul><li><b>Strategic Partnership:</b> Act as the primary, highly technical on-site liaison for BJ&rsquo;s Managed IT Service Provider. Co-manage hardware deployments, handle network segmentation, and serve as the on-the-ground engineer to implement advanced security configurations or resolve complex outages.</li><li><b>Network Architecture Maintenance:</b> Monitor, optimize, and maintain the health of the core campus IT infrastructure (switches, firewalls, routers, enterprise Wi-Fi access points, and low-voltage cabling) across our historic multi-building campus.</li><li><b>Data Security &amp; Cybersecurity Compliance:</b> Implement and enforce rigorous data security protocols for AV and network infrastructure. Secure access controls for local NAS/SAN storage, audit physical rack security, and protect live broadcast streams from external interference or cyber threats.</li><li><b>Facilities &amp; Infrastructure Engineering:</b> Partner with the Director of Facilities on capital physical infrastructure projects, including server room climate control/backup power systems, point-to-point network bridges between campus buildings, and network-connected facility security systems (CCTV, access control).</li><li><b>Disaster Recovery &amp; Asset Lifecycle:</b> Oversee backup integrity for administrative and digital media files. Maintain a comprehensive registry of technical assets, software licenses, and lifecycle schedules.</li></ul><p><b>Qualifications, Skills, and Experience</b></p><ul><li><b>Experience:</b> A minimum of 4-5+ years of professional experience, seamlessly splitting competencies between advanced live A/V production and enterprise IT network infrastructure.</li><li><b>Education &amp; Certifications:</b> Post-secondary degree in a technical field or equivalent premium certifications (e.g., CompTIA Network+, Security+, Cisco CCNA, or specialized A/V certifications like CTS) are highly desirable.</li><li><b>IT &amp; Security Expertise:</b> Deep understanding of TCP/IP networking, VLANs, firewall configurations, and data encryption.</li><li><b>A/V Production Mastery:</b> Command of livestreaming ecosystems, digital video switchers, multi-source audio routing</li><li><b>Collaborative Skills:</b> Exceptional communication skills with a track record of successfully managing vendor relationships and collaborating with organizational leadership.</li><li><b>Attributes:</b> A methodical, calm-under-pressure problem solver who takes total ownership of technical ecosystems. Knowledge of, or a deep respect for, Jewish faith, traditions, and culture is highly preferred.</li></ul><p><b>Work Environment</b></p><p>The BJ campus includes the Sanctuary building on 257 West 88th Street and the Community House on 270 West 89th Street, which are connected at the ground level.</p><p><b>Schedule</b>The AV &amp; IT Infrastructure Specialist is a full-time, non-exempt position. This role requires a flexible, non-traditional schedule with regular, required on-site presence on Friday evenings and Saturdays (Shabbat), as well as during major Jewish holidays, including the High Holy Days. Infrastructure maintenance and strategic vendor alignment can be scheduled flexibly across regular weekday business hours.<b>Compensation &amp; Benefits</b></p><p>This is a full-time non-exempt position with an annual salary range of $60,000 to $65,000. BJ offers highly subsidized medical, dental, and vision insurance policies, as well as vacation and sick days, over 20 paid (National and Jewish) holidays, a 403b retirement plan and many other benefits.</p><p><b>To Apply</b></p><p>Please complete the job application and attach a brief cover letter and resume and send to eelieson@bj.org. In your cover letter, highlight how this position aligns with your professional goals.</p><p><b>Commitment to Diversity, Equity, and Inclusion</b></p><p>B&rsquo;nai Jeshurun is committed to creating a staff culture and congregational community that is accessible, inclusive, and equitable. We seek to build a community and staff that reflects and celebrates the diversity of America, New York City, and the Jewish community. We are looking for team members eager to contribute to our mission and related efforts.</p><p>B&rsquo;nai Jeshurun is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for employees of all backgrounds. Each employment decision is based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status, or any other protected category.</p><p>Pay: $60,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>403(b)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

AV & IT Infrastructure Specialist

Freeman

<div><div><div><div><div><h2 class="jobSectionHeader"><b>About Us</b></h2>
</div><div><div>
Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust&mdash;all around the world.</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Summary</b></h2>
</div><div><div>
This role is a dual-capacity position that balances day-to-day office administration for the New York City office (25+ regular in-office employees) with executive-level administrative and operational support for the EVP Events &amp; Experiences. The role serves as a central connector for the New York City office&mdash;supporting culture, internal events, onboarding, and employee experience&mdash;while also acting as a trusted administrative partner to senior leadership. This person will work a hybrid schedule based out of our office in Lower Manhattan.</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Duties &amp; Responsibilities</b></h2>
</div><div><div><b>
Executive Support</b></div>
<ul>
<li>Provide administrative support to the EVP, Event &amp; Experience.</li>
<li>Manage calendars, schedule meetings, and coordinate appointments across multiple stakeholders.</li>
<li>Arrange domestic and international travel, including itineraries, accommodations, and transportation.</li>
<li>Prepare and submit expense reports and administrative documentation in accordance with company policies.</li>
<li>Coordinate meeting logistics, assemble materials, prepare agendas, and track follow-up action items.</li>
<li>Assist with preparation of presentations, reports, correspondence, and other business documents.</li>
<li>Monitor and respond to routine requests on behalf of the executive as directed.</li>
<li>Maintain confidentiality when handling sensitive business and personnel information.</li>
</ul>
<div><b>New York Office Administration &amp; Employee Experience</b></div>
<ul>
<li>Serve as a primary administrative point of contact for the New York office.</li>
<li>Coordinate office operations, including supplies, deliveries, facilities requests, and vendor support.</li>
<li>Assist with new hire onboarding activities, workspace setup, and office orientation in partnership with Human Resources.</li>
<li>Help maintain a professional, organized, and welcoming office environment.</li>
<li>Support internal communications and distribute office updates as needed.</li>
<li>Coordinate logistics for employee engagement activities, team meetings, and office events.</li>
<li>Provide administrative support for culture-building initiatives and volunteer-led employee programs.</li>
<li>Assist with planning and execution of leadership visits, team gatherings, and special office activities.</li>
</ul>
<div><b>Administrative Operations Support</b></div>
<ul>
<li>Coordinate conference room scheduling, catering, meeting logistics, and visitor accommodations.</li>
<li>Partner with Human Resources, IT, Facilities, Finance, and Operations teams to address office and administrative needs.</li>
<li>Maintain departmental records, filing systems, and administrative documentation.</li>
<li>Support data entry, reporting, document management, and process administration as needed.</li>
<li>Assist with special projects and administrative initiatives assigned by leadership.</li>
Provide occasional flexibility in support of business needs, meetings, or events.<br>
<li>
</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Education &amp; Experience</b></h2>
</div><div><ul><li>Bachelor's degree preferred, or equivalent combination of education and experience.</li>
<li>2-4 years of experience supporting executives, leaders, or departments in an administrative capacity.</li>
<li>Experience managing calendars, travel arrangements, expense reporting, and meeting coordination.</li>
<li>Proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools.</li>
<li>Strong organizational skills with the ability to manage multiple tasks and deadlines.</li>
<li>Excellent written, verbal, and interpersonal communication skills.</li>
<li>Strong attention to detail and commitment to accuracy.</li>
<li>Ability to maintain confidentiality and handle sensitive information with discretion.</li>
<li>Customer-focused mindset with the ability to build positive working relationships across all levels of the organization.</li>
<li>Ability to work independently and collaboratively in a fast-paced environment.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Travel Requirements</b></h2>
</div><div><div>Travel up to 25%</div></div></div><div><div><h2 class="jobSectionHeader"><b>
What We Offer</b></h2>
</div><div><div>
The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.</div>
<ul>
<li>Medical, Dental, Vision Insurance</li>
<li>Tuition Reimbursement</li>
<li>Paid Parental Leave</li>
<li>Life, Accident and Disability</li>
<li>Retirement with Company Match</li>
<li>Paid Time Off</li>
<li>Base salary $80-90k based on level of experience</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Diversity Commitment</b></h2>
</div><div><div>
At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.</div>
<div>
#TFCSparks #LI-Hybrid</div></div></div></div></div></div>

Executive Administrator

Katten

<div><div><div><div><div>Requisition ID:
</div><div><b>7380</b></div>
</div>
</div></div><div><p>Katten is a full-service law firm with approximately 650 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm&rsquo;s core areas of practice include corporate, financial markets and funds, restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.</p><p><b>
Technology Learning Specialist</b></p><p>
Under the general direction of the IT Training Manager and according to established Firm policies and procedures, is responsible for all aspects of the Firm's training program relative to desktop applications, its structure, and design. Conduct training of new employees and current staff on all levels. Maintains professionalism and strict confidentiality in all client and Firm matters.</p><p>
The Technology Learning Specialist position can be located in the Chicago, New York, Washington DC, Dallas, Charlotte, or Los Angeles office. Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).</p><p><b>
Essential Duties and Responsibilities include, but may not be limited to, the following</b>. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><ul><li><p>
Conduct new-hire training to include firm core applications and in some cases telephone systems, in a classroom environment, one-on-one training or remote (distance learning) training.</p></li><li><p>
Coordinate with office administrators, human resources staff, other administrative departments as needed, and practice group leaders to determine users' training needs. Assist in the development of training courses to meet those needs.</p></li><li><p>
Apply instructional design principles to develop effective learning objectives, course outlines, practice exercises, assessments, and supporting materials for instructor-led, virtual, blended, and self-paced training.</p></li><li><p>
Coordinate and conduct training sessions for existing employees during conversions and major upgrades. Ensure firm-wide consistency in training curriculum.</p></li><li><p>
Document training procedures, create training manuals, quick reference cards, etc., and keep all documentation up to date. Able to assist in creation of in-house e-learning content. Design, develop, and maintain in-house e-learning content, including screen recordings, tutorials, short instructional videos, simulations, and other digital learning resources.</p></li><li><p>
Develop technology training videos and e-learning assets using Camtasia or similar tools, including scripting, screen recording, editing, captioning, quality review, and publishing content for use in the firm&rsquo;s LMS or other approved training platforms.</p></li><li><p>
Coordinate with Help Desk and other IT staff to create and maintain application reference materials on the firm's DMS and intranet.</p></li><li><p>
Assist and coordinate training for other offices.</p></li><li><p>
Conduct video conference training sessions for other offices when required.</p></li><li><p>
Conduct firm offered training sessions placed on the LMS calendar. Assist in management of the LMS.</p></li><li><p>
Participate in special projects, as required.</p></li><li><p>
Evaluate publicly available training materials for possible use by the firm.</p></li><li><p>
Learn all new and upgraded software/hardware and assist in developing technical documentation and teaching aids such as training user guides, quick reference cards, demonstration models, multimedia visual aids, computer tutorials, and reference works.</p></li></ul><p><b>
Knowledge, Skills and Abilities</b></p><ul><li><p>
Associate's degree or equivalent and two or more years technical training experience specifically in developing, implementing, and conducting applications training pertaining to a large practice law firm; or equivalent combination of education and experience.</p></li><li><p>
Must be quality and results oriented with excellent writing skills and substantial experience in writing technical documentation (e.g., training manuals, quick reference guides, etc.). Strong conceptual understanding of desktop applications and MOS Certificate preferred.</p></li><li><p>
Computer proficient with advanced technical and working knowledge of all Microsoft Office Suite applications (including templates, macros, styles, etc.). Extensive knowledge of document formatting and an understanding of document management systems and Internet software. Working knowledge or ability to learn other applications/software (InterAction, iManage, Template &amp; Numbering suite, e-Mail Filing, etc.) the firm uses.</p></li><li><p>
Excellent analytical and technical skills requiring an aptitude for detail, precision, and logic with comprehensive knowledge of a Windows environment and the various applications utilized by the firm in order to provide training and write technical documentation.</p></li><li><p>
Proactive with the ability to identify, define, and analyze detailed support issues and problems and to recommend and implement solutions. Ability to interpret technical instructions in layman&rsquo;s terms and apply to practical situations.</p></li><li><p>
Exhibit high degree of initiative with demonstrated troubleshooting, problem resolution, and follow-through skills in order to manage multiple priorities in a fast-paced, detail-oriented, and consistently changing work environment with the ability to make decisions based upon results of research.</p></li><li><p>
Excellent interpersonal, verbal, and written communication skills with the ability to communicate with courtesy and diplomacy and efficiently follow written and verbal instructions.</p></li><li><p>
Ability to provide technical information and training to a diverse group of users having different levels of computer expertise including attorneys, support staff, and clients. In addition, maintain effective relationships with vendors and consultants.</p></li><li><p>
Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make decisions within scope of the position's responsibilities.</p></li><li><p>
Excellent organizational skills including record keeping, data collection, and system information. Ability to compile and analyze data and communicate ideas and conclusions clearly and concisely in report format, written correspondence, e-mail, or verbally.</p></li><li><p>
Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to interpret and analyze source data and write technical instructional/informational documentation.</p></li><li><p>
Ability to operate standard office equipment, including computer, printer, telephone, photocopier, scanner, calculator, facsimile, etc.</p></li><li><p>
Ability to occasionally retrieve and distribute files, technology-related items, written documentation, or office supplies weighing up to 20 pounds.</p></li></ul><p>
The annualized salary range for this position in the New York office is $80,000 to $95,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.</p><p>
We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy, and long-term and short-term disability policies.</p><p>
Katten Muchin Rosenman LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</p><p>
#LI-DNI</p></div></div><p></p>

Technology Learning Specialist

Sunher Royal Company

<h2>Job Overview<br /> </h2><p>We are seeking a highly organized, detail-oriented, and proactive <strong>Remote Data Entry / Executive Assistant</strong> to join our remote team. This position is ideal for a professional who excels at administrative support, data management, and executive coordination while maintaining a high level of accuracy, confidentiality, and professionalism.</p><p>The successful candidate will be responsible for providing executive administrative support, maintaining accurate records, coordinating schedules, managing communications, and performing data entry tasks to ensure smooth day-to-day business operations.<br /> </p><h2>Key Responsibilities<br /> </h2><p>Accurately enter, update, and maintain company records, databases, and confidential information.</p><p>Provide administrative support to executives and management teams.</p><p>Manage calendars, schedule appointments, meetings, and virtual conferences.</p><p>Prepare, edit, and organize correspondence, reports, presentations, and other business documents.</p><p>Respond to emails, phone calls, and other communications professionally and promptly.</p><p>Organize electronic files and maintain accurate documentation and records.</p><p>Coordinate travel arrangements, meeting logistics, and expense reports as required.</p><p>Perform document management, filing, and record-keeping while ensuring data accuracy.</p><p>Assist with special projects, research, and general administrative tasks.</p><p>Maintain confidentiality when handling sensitive company and executive information.</p><p>Collaborate with internal departments to ensure efficient workflow and operational support.</p><p>Perform additional administrative duties as assigned.<br /> </p><h2>Qualifications<br /> </h2><p>High school diploma or equivalent required; an associate's or bachelor's degree is preferred.</p><p>Previous experience in data entry, executive assistance, administrative support, or office administration is preferred.</p><p>Excellent written and verbal communication skills.</p><p>Exceptional organizational and time-management abilities.</p><p>Strong attention to detail and a high level of accuracy.</p><p>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.</p><p>Excellent typing and computer skills.</p><p>Ability to prioritize multiple tasks and meet deadlines in a remote work environment.</p><p>Strong problem-solving and interpersonal skills.</p><p>Ability to work independently while maintaining professionalism and confidentiality.<br /> </p><h2>Preferred Skills<br /> </h2><p>Experience with CRM systems, document management software, and scheduling tools.</p><p>Knowledge of virtual collaboration platforms such as Microsoft Teams or Zoom.</p><p>Strong multitasking and project coordination abilities.</p><p>Professional demeanor with excellent customer service and communication skills.<br /> </p><h2>Benefits<br /> </h2><p>Competitive salary with performance-based growth opportunities.</p><p>Fully remote work environment.</p><p>Flexible work schedule.</p><p>Paid training and professional development opportunities.</p><p>Career advancement within a growing organization.</p><p>Paid time off and holiday benefits.</p><p>Comprehensive benefits package for eligible employees.</p><p>Supportive, collaborative, and professional work environment.<br /> </p><p>If you are a motivated professional with exceptional organizational skills and a passion for administrative excellence, we encourage you to apply for this exciting opportunity to grow your career as a <strong>Data Entry / Executive Assistant</strong>.</p>

Data Entry / Executive Assistant

City of New York

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 DCAS's mission is to make city government work for all New Yorkers. From managing New York City&rsquo;s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.
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 Our Commitment To Equity, Effectiveness, And Sustainability Guides Our Work Providing City Agencies With The Critical Resources And Support Needed To Succeed, Including
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   Recruiting, hiring, and training City employees.
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   Managing 55 public buildings.
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   Acquiring, selling, and leasing City property.
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   Purchasing over $1 billion in goods and services for City agencies.
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   Overseeing the greenest municipal vehicle fleet in the country.
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   Leading the City's efforts to reduce carbon emissions from government operations.
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 When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.
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 The Real Estate Services (RES) division of DCAS supports City governmental operations by providing services that are responsive to the City&rsquo;s real estate needs. RES is responsible for the management of 37-million square feet of City-owned and/or occupied real estate, citywide acquisitions (lease or purchase) plus sales and other dispositions of City-owned properties. RES also provides architectural design; space planning and project management; zoning and land use analyses; property valuations and financial analyses of real estate transactions.
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 In particular, the RES Financial Services team performs property valuations, lease administration, revenue &amp; financial analysis, lease audits, and budget &amp; lease enforcement duties. In so doing, there work supports every unit within RES to accomplish their own missions. This team is comprised of five (5) units of accounting and finance professionals.
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 Presently, Financial Services is looking for a detail-oriented Administrative Assistant to fill this new role. In general, the Administrative Assistant will be responsible for the coordination e of projects, reports, and communications, between the five (5) Financial Services teams.
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 More specifically, the Administrative Assistant will be responsible to coordinate workflows for three (3) teams: Property Valuations, Lease Administration, and Lease Audit.
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 Property Valuations is responsible for performing complex appraisals and feasibility analysis of real estate citywide for both acquisition and disposition. In response to a sustained influx of commercial real estate appraisal requests, this position will be responsible for coordinating all appraisal requests between the clients (i.e., requestors), the appraisal management system (i.e., IPIS), the internal team plus external appraisal vendors.
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 Lease Administration is responsible for the registration of all commercial real estate leases negotiated by DCAS RES. In addition, responsible for reviewing monthly leasing invoices for compliance and request payments for 60+ commercial lease agreements. In Fiscal Year 2025, the number of commercial real estate agreements being managed will increase to 100+. This position will be required to assist with lease registrations and commercial lease payments on an as needed basis.
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 Lease Audit is responsible to audit payments made by the City to Landlords in conjunction with the 400+ leases in the DCAS commercial real estate portfolio. This position will be responsible to coordinate communications between Lease Audit, landlords, tenant agencies, and others involved with the leasing process.
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 Administrative Responsibilities include but are not limited to the following:
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   Research materials, including public records to collect data and information regarding transactions related to real property.
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   Research and collection of information and data, both current and historical, for use in reports prepared by the Financial Services team.
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   Research, information pertinent to overall market conditions of all types of real property.
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   Obtain source materials by means of research, records examination, published materials, or personal interviews.
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   Interface with architects, surveyors, real estate appraisers, brokers, property owners, building managers, banks, engineers, builders, attorneys, local preservation units, government agencies, landlords and tenants.
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  Flexible Work Update
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 This position may be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program agreed to between City and CWA1180.
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  To Apply
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 Only individual who are currently serving permanently in the title of Principal Administrative Associate or reachable on the Principal Administrative Associate civil service list may apply.
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 Please go to www.nyc.gov/jobs or www.nyc.gov/ess for current NYC employees and search for Job ID #698935.
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 NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.
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 NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.
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 PRINCIPAL ADMINISTRATIVE ASSOC - 10124
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  Minimum Qualifications
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   A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
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   An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
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   A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
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   Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3&frac12; years.
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  Preferred Skills
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   Proficiency in computer programs such as Word, Excel, PowerPoint and Adobe Acrobat. - Ability to think strategically and analyze potential issues and alternative solutions. - Familiarity with commercial leasing and the New York City commercial real estate market. - Experience with managing complex projects involving multiple stakeholders. - Comfortable with the preparation of budgets and timelines for real estate projects. - Familiarity with City of New York processes, rules, and regulations. - Ability to work independently, as well as part of a team. - Ability to reprioritize projects &amp; deliverables frequently. - Strong interpersonal skills and ability to effectively communicate with multiple stakeholders. - Familiarity with portfolio management data systems such as ARCHIBUS. - Strong writing and time-management skills.
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 55a Program
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 This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
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 Public Service Loan Forgiveness
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 As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/
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 Residency Requirement
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 New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
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 Additional Information
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 The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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 , $66,062.00 &ndash; $75,971.00
</div>


Administrative Assistant

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