administrative assistant

executive assistant

administrative assistant (external agency staff) Jobs in New York

accounting specialist

accounts payable and payroll specialist Jobs in New York

accounts payable and payroll specialist

administrative support specialist

Taylor Hodson Staffing

<div>
 
 We are working with a well-established professional services firm that is looking for a detail-oriented and proactive Administrative Assistant. The ideal candidate will be organized, efficient, and able to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments for team members.
 </li>
 <li>
 Handle incoming calls, emails, and correspondence; serve as the first point of contact for clients and visitors.
 </li>
 <li>
 Maintain a well-organized office environment, including managing supplies, equipment, and office resources.
 </li>
 <li>
 Prepare, edit, and distribute documents, reports, and presentations; maintain accurate records and filing systems.
 </li>
 <li>
 Assist with data entry and database management, ensuring accuracy and confidentiality.
 </li>
 <li>
 Provide general administrative support, including travel arrangements, expense reporting, and meeting logistics.
 </li>
 <li>
 Collaborate with team members to support various projects and initiatives as needed.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Proven experience as an administrative assistant or in a similar role.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Concur.
 </li>
 <li>
 Excellent organizational and multitasking skills.
 </li>
 <li>
 Strong written and verbal communication abilities.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Bachelor's Degree in Economics, Finance, Business Mgmt. preferred
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Touro University New York

<div>Overview:
<div>
The Project Coordinator &amp; Grants Assistant provides executive level administrative support to the Senior Vice President of Operations. In addition, the incumbent will support various architecture and construction projects as a member of the Operations team, focusing on project management, and will provide support for the administration of grants at Touro University New York.</div>
Responsibilities:
<div>
Responsibilities include but are not limited to:</div><ul><li>
Executive level support to the Senior Vice President of Operations.</li><li>
General administrative support for the department of Operations and assignment to special projects as determined by SVP.</li><li>
Provide project support and assistance to the Operations team for architectural and construction projects.</li><li>
Requires communication and coordination with external firms and partners.</li><li>
Participates and attends meetings as needed.</li><li>
Creates files and follows-up with any missing documentation.</li><li>
Review documents maintain files as necessary.</li><li>
Meets and greets all visitors to the SVP Operations.</li><li>
Processes on-line documents, requisitions for Banner, subscriptions, imprint orders.</li><li>
Interacts with different departments and employees of all levels including upper level personnel.</li><li>
Prepares requisitions for department follows up on difficulties; keeps track of all orders by the department.</li><li>
Manages calendar and sets up appointments for the Senior Vice President.</li><li>
Ordering supplies typing memos, letters, and general correspondence.</li><li>
Entering and updating information into the system and creates reports.</li><li>
Screen grant applications and reporting materials for completeness and follow up with applicants as needed.</li><li>
Compile, maintain, and file all Grants reports, records, and other documents as required.</li></ul>
Qualifications:
<h4 class="jobSectionHeader">Education/Experience</h4><ul><li>
Bachelor's degree preferred.</li><li>
Project management or project support courses/certification</li><li>
Previous experience with general office administrative responsibilities and procedures</li><li>
Project management or project support experience in a team based setting</li></ul><h4 class="jobSectionHeader">
Knowledge/Skills/Abilities</h4><ul><li>
Familiarity with architectural design and construction projects</li><li>
Strong communication skills both oral and written</li><li>
Superior organization skills including ability to prioritize tasks and work with minimal direction</li><li>
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook.</li></ul><h4 class="jobSectionHeader">
Travel</h4><ul><li>
Minimal travel primarily to NY campus locations as needed</li></ul><h4 class="jobSectionHeader">
Working Conditions</h4><ul><li>
Able to lift up to 5 lbs.</li></ul>
Maximum Salary: USD $65,656.00/Yr. Minimum Salary: USD $52,525.00/Yr.</div>

Project Coordinator & Grants Assistant

Travel Planning Careers

<div>
 
 
 Position Overview
 
 
 
 
 We are seeking a detail-oriented and organized
 
 Booking Coordination Specialist
 
 to assist with managing reservations and coordinating client booking requests. This role focuses on ensuring all booking details are handled accurately, timelines are met, and clients receive a smooth and efficient experience.
 
 
 This is a fully remote position ideal for individuals who are organized, responsive, and comfortable working in a structured, client-focused environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate booking requests, reservations, and scheduling details
 </li>
 <li>
 Review and verify booking information for accuracy and completeness
 </li>
 <li>
 Communicate confirmations, updates, and follow-ups with clients
 </li>
 <li>
 Maintain organized records of bookings and client interactions
 </li>
 <li>
 Monitor timelines to ensure all arrangements are completed on schedule
 </li>
 <li>
 Support a seamless and efficient booking coordination process
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent communication and customer service abilities
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 <li>
 Detail-oriented with strong follow-through
 </li>
 <li>
 Comfortable using email, online systems, and scheduling tools
 
 
 
 </li>
 </ul>
 
 Preferred (Not Required)
 
 
 
 <ul>
 <li>
 Experience in coordination, customer service, or administrative roles
 </li>
 <li>
 Interest in travel, hospitality, or service-based industries
 
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Flexible remote work environment
 </li>
 <li>
 Structured onboarding and ongoing support
 </li>
 <li>
 Opportunities for growth and advancement based on performance
 </li>
 <li>
 Supportive and collaborative team environment
 
 
 
 </li>
 </ul>
 
 
 Work Environment
 
 
 
 
 This is a remote role requiring a reliable internet connection and the ability to stay organized and productive in a virtual workspace.
 
 
 
 
 Apply Today
 
 
 
 
 If you enjoy coordinating bookings, managing details, and supporting a positive client experience, we encourage you to apply.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Remote | Booking Coordination Specialist | No Experience Needed

Sollis Health

<div>As a Medical Assistant at Sollis Health, you will support patient care under the supervision of our physicians, while also handling key clerical and administrative tasks. You'll be instrumental in both clinical procedures and ensuring our front desk operations run smoothly, helping us deliver personalized, efficient, and compassionate care.

Full Time - 7a-7p, Sundays Mondays and Thursdays , UES 5th Ave, 36 hours a week

Responsibilities:
<ul>
<li>Obtain and record patient vital signs, height, and weight accurately in the electronic medical record (Athena Health).</li>
<li>Take medical histories and perform screening procedures as directed.</li>
<li>Assist with basic wound care, phlebotomy, EKGs, and splinting procedures (with training)</li>
<li>Perform front desk duties, including answering phones, patient check-in/out, and documentation.</li>
<li>Prepare, process, and run lab tests, including specimen collection, labelling, and handling in accordance with Sollis Health protocols.</li>
<li>Communicate observations and patient concerns clearly to the healthcare team.</li>
<li>Support emergency care efforts as a team member under supervision.</li>
<li>Provide a welcoming environment and exceptional customer service&mdash;answering patient questions and easing concerns.</li>
<li>Help with patient mobility and transfers, using proper body mechanics.</li>
<li>Maintain cleanliness, order, and compliance with all health and safety protocols.</li>
<li>Perform related duties as requested</li>
</ul>
 Experience We believe extraordinary people come from a variety of backgrounds, but ideally, we would expect that you have:
<ul>
<li>High school diploma or equivalent, required</li>
<li>Completion of a National Medical Assistant training program.</li>
<li>Certified Medical Assistant or Phlebotomy Technician strongly preferred.</li>
<li>BLS or CPR certificate required</li>
</ul>
 Range: $20-$30 per hour

This is the anticipated rate/range Sollis Health reasonably expects to pay candidates for this position in NYC. Sollis is a multi-state employer and this rate/range may not reflect the pay for positions that are performed solely in localities outside of this location. Actual pay is dependent on several factors that may include but are not limited to years of experience within the job, years of experience within the required industry, location, education, etc.<div>
About Sollis Health
<div>
Sollis Health is the first and only medical membership that's on-demand 24/7, 365. We live up to the concierge promise: with just one call, our members experience unparalleled care and follow-up on their schedule and their terms.

Our members never wonder if it's a &quot;real&quot; emergency. They simply call Sollis for immediate access to ER-trained medical teams, on-site labs and imaging, expedited specialist appointments, and care navigation that's all under one roof. With unlimited 24/7 virtual and in-person support from locations in Manhattan, the Hamptons, Los Angeles, South Florida, and San Francisco, Sollis puts our members in first class by handling all medical issues&mdash;big or small&mdash;with expert concierge care anytime, anywhere.</div></div></div>

Medical Assistant

Biolife Plasma Services

<div>By clicking the &ldquo;Apply&rdquo; button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda&rsquo;s Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.<h2 class="jobSectionHeader">
Job Description</h2>
Please take this virtual tour to get a sneak peek of one of our Plasma Donation Centers.
About BioLife Plasma Services
Every day, the donors you meet will motivate you. The high-quality plasma you collect will become life-changing medicines. Here, a commitment to customer service and quality is expected. You will report to the Plasma Center Manager and will perform as a Medical Support Specialist (Plasma Center Nurse) to support plasma center operations.
BioLife Plasma Services is a subsidiary of Takeda Pharmaceutical Company Ltd.
About the role:
Every day, the donors you meet will motivate you. The high-quality plasma you collect will become life-changing medicines. Here, a commitment to customer service and quality is expected. You will determine donor eligibility to donate plasma, management of donor adverse events, review of laboratory test results, and donor notification of unsuitable test results. The Medical Support Specialist (Plasma Center Nurse) works under the guidance of the Center Manager (or Assistant Manager as applicable) for operational guidance and under the management of the Center Physician for medical issues. The Medical Support Specialist will be familiar with regulations of the plasma collection industry or a manufacturing environment. The Medical Support Specialist follows guidance provided by BioLife Medical Affairs and provides center level support of environmental, health and safety (EHS).
How you will contribute<ul><li>
You will determine donor eligibility; to include, proper management of informed consent, AIDS education and confidential self-exclusion, medical history interview and acceptance requirements, physical examination, blood testing, and reviewing Serological Protein Electrophoresis (SPE).</li><li>
You will evaluate donor reaction(s), which occurs at the facility as outlined in the SOPs. Follow applicable SOPs for medical emergencies including the development of Center Physician's standing orders and donor transport to emergency care facilities.</li><li>
You will refer to the Center Physician or Medical Affairs (as applicable) when in need of providing unacceptable findings to donors, or guidance concerning medical or technical issues, including donor safety and eligibility.</li><li>
You will support the Hepatitis B and Seasonal Flu vaccination programs for employees as applicable.</li><li>
You will manage employee incidents and determine whether further evaluation is required by occupational health/ER. Refer to EHS guidance regarding employee incidents.</li><li>
You can be a Pandemic Coordinator when authorized by EHS and support investigations associated with pandemic threats within the local community as indicated by EHS or Medical Affairs.</li></ul>
What you bring to Takeda:<ul><li>
High school diploma or equivalent to including graduate equivalent of a recognized educational nursing program with state requirements</li><li>
Currently licensed or certified in the state where responsibilities will be assigned: Registered Nurse (RN), Nurse Practitioner (NP) or Physician Assistant (PA)</li><li>
Current Cardiopulmonary Resuscitation (CPR) and AED certification</li><li>
Fulfill state requirements (in state of licensure) for basic IV therapy</li><li>
Satisfactorily complete the FDA approved training requirements for BioLife Medical Support Specialist</li><li>
Two years in a clinical or hospital setting</li></ul>
More about us:
At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.
Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to bring Better Health and a Brighter Future to people around the world.
BioLife Compensation and Benefits Summary
We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.
For Location:
USA - NY - New York
U.S. Hourly Wage Range:
$44.00 - $60.50 
The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.
U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.
EEO Statement
Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.<h2 class="jobSectionHeader">
Locations</h2>
USA - NY - New York<h2 class="jobSectionHeader">
Worker Type</h2>
Employee<h2 class="jobSectionHeader">
Worker Sub-Type</h2>
Regular<h2 class="jobSectionHeader">
Time Type</h2>
Full time
Job Exempt
No</div>

Bilingual Plasma Center Nurse (RN)

New York Life

<div>
 
 Location Designation:
 
 Fully Remote
 
 
 
 Role Overview
 
 
 
 The Institutional Life Sales Support Coordinator provides administrative support to the Institutional Life Sales Team.
 
 This is a part-time remote role (approximately 25 hours per week), generally supporting the team Monday through Friday during business hours.
 
 
 
 The position is responsible for coordinating schedules, arranging travel, processing expenses, maintaining records, preparing meeting materials, and providing general administrative support. Work is performed under established procedures and guidelines to support team effectiveness and operational efficiency.
 
 
 Success in this role means helping the sales team stay organized, responsive, and efficient through accurate administrative support and timely coordination.
 
 
 
 What You'll Do
 
 
 
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Coordinate internal and external meetings, conference calls, and related logistics.
 </li>
 <li>
 Maintain team calendars and schedule meetings.
 </li>
 <li>
 Arrange travel as requested.
 </li>
 <li>
 Process expense reports and Gift and Entertainment reporting documentation.
 </li>
 <li>
 Maintain conference calendars and related administrative records.
 </li>
 <li>
 Assist with scheduling and administrative logistics for meetings and events.
 
 
 </li>
 </ul>
 
 CRM and Record Maintenance
 
 
 
 <ul>
 <li>
 Enter and update customer and contact information in Salesforce as directed.
 </li>
 <li>
 Support data entry and record maintenance activities within Salesforce.
 </li>
 <li>
 Maintain broker lists and contact information.
 </li>
 <li>
 Generate standard Salesforce reports using established templates and procedures.
 
 
 </li>
 </ul>
 
 Presentation and Document Support
 
 
 
 <ul>
 <li>
 Format PowerPoint presentations, meeting materials, and routine documents.
 </li>
 <li>
 Provide administrative support for proposal document preparation.
 
 
 </li>
 </ul>
 
 Client and Team Support
 
 
 
 <ul>
 <li>
 Handle appointment confirmations.
 </li>
 <li>
 Collect and organize client documentation.
 </li>
 <li>
 Track administrative deadlines and follow-up items.
 </li>
 <li>
 Provide general administrative support to the Institutional Life Sales Team.
 
 
 </li>
 </ul>
 
 What You'll Bring
 
 
 
 You bring a strong desire for coordination and order. You should be organized, responsive, and comfortable supporting a fast-paced team with administrative and coordination tasks.
 
 
 
 Required Skills
 
 
 
 <ul>
 <li>
 3+ years of administrative support experience.
 </li>
 <li>
 Strong organizational and administrative skills.
 </li>
 <li>
 Experience managing calendars and scheduling.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office (PowerPoint, Word, Outlook, Teams).
 </li>
 <li>
 Ability to prioritize and complete assigned administrative tasks within established timelines.
 
 
 </li>
 </ul>
 
 Preferred Skills
 
 
 
 <ul>
 <li>
 Salesforce familiarity.
 </li>
 <li>
 Experience supporting a business or sales team.
 </li>
 <li>
 Financial services or insurance industry exposure.
 
 
 </li>
 </ul>
 
 Colorado Statement
 
 
 
 It is recommended that all qualified candidates apply to this posting as soon as possible. Residents of Colorado are hereby notified that the deadline to apply is two weeks from the Posting Date listed above.
 
 
 
 Pay Transparency
 
 
 
 Salary Range: $22.00 - $31.00 (Hourly Rate)
 
 
 Overtime eligible: Nonexempt
 
 
 Discretionary bonus eligible: Yes
 
 
 Sales bonus eligible: No
 
 
 Actual base salary will be determined based on several factors but not limited to individual&rsquo;s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.
 
 
 
 Company Overview
 
 
 
 At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.
 
 
 Our diverse business portfolio creates opportunities to make a difference across industries and communities&mdash;inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you&rsquo;ll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.
 
 
 As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what&rsquo;s next, and your growth powers it.
 
 
 
 Our Benefits
 
 
 
 We provide a full package of benefits for employees &ndash; and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.
 
 
 
 Our Commitment to Inclusion
 
 
 
 At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life&rsquo;s leadership in this space.
 
 
 Recognized as one of
 
 Fortune&rsquo;s
 
 World&rsquo;s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.
 
 
 Visit our LinkedIn to see how our employees and agents are leading the industry and impacting communities.
 
 
 Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees&rsquo; needs.
 
 
 Job Requisition ID: 94204
 
 
</div>

Administrative Assistant - Institutional Life (Sales)

Atrium

<div>
 
 Client Overview
 
 
 
 Our client is a respected wealth management firm known for delivering high-quality representation with a client-focused approach. With a diverse team of experienced professionals, the firm provides comprehensive services across multiple corporate areas while maintaining personalized attention. Currently, they are looking to add an
 
 Administrative Assistant
 
 to their team. Collaborative in culture and dedicated to excellence, the firm emphasizes strong mentorship, continuous professional growth, and exceptional client service.
 
 
 
 Salary/Hourly Rate
 
 
 
 $35/hr - $40/hr DOE
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant provides essential support to teams by managing daily administrative and clerical tasks. This role includes preparing documents, maintaining case files, scheduling meetings, and coordinating court filings and deadlines. This Administrative Assistant serves as a point of contact for clients, ensuring communication is handled professionally and confidentially. Strong organizational skills and attention to detail are critical for doing well in this role.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Serve as the first point of contact for internal and external communications.
 </li>
 <li>
 Coordinate and schedule meetings, appointments, and events.
 </li>
 <li>
 Draft, edit, and proofread documents, reports, and correspondence.
 </li>
 <li>
 Process invoices, track expenses, and assist with budget tracking.
 
 
 </li>
 </ul>
 
 Required Experiences/Skills For The Administrative Assistant
 
 
 
 <ul>
 <li>
 Strong proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
 </li>
 <li>
 Flexible, detail-oriented, and dependable with a proactive approach.
 </li>
 <li>
 Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
 </li>
 <li>
 Comfortable learning and using office or project management tools ( Slack, Salesforce, QuickBooks, etc.).
 
 
 </li>
 </ul>
 
 Preferred Experiences/Skills For The Administrative Assistant
 
 
 
 <ul>
 <li>
 3+ years of experience in an administrative clerical support role.
 </li>
 <li>
 Experience supporting multiple team members or departments in a fast-paced environment.
 </li>
 <li>
 Prior work in a financial setting is a plus.
 </li>
 <li>
 Familiarity with basic financial processes such as invoice tracking, expense reporting, or budgeting is desirable.
 
 
 </li>
 </ul>
 
 Education Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree is required.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
</div>

Explore 303+ Administrative support specialist in New York this June. Find roles across top companies and apply now to boost your career.

303 administrative support specialist jobs In New York

Administrative Assistant

Project Coordinator & Grants Assistant

Remote | Booking Coordination Specialist | No Experience Needed

Medical Assistant

Bilingual Plasma Center Nurse (RN)

Administrative Assistant - Institutional Life (Sales)

Administrative Assistant