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on-site service specialist

administrative support specialist

Almarai - المراعي

<div>
 
 
 The Company:
 
 
 
 Almarai is the world&rsquo;s largest vertically integrated dairy and the region&rsquo;s largest food and beverage manufacturing and distribution company. Headquartered in the Kingdom of Saudi Arabia, Almarai Company is ranked as the #1 FMCG Brand in the MENA region and is a market leader in all its categories across the GCC. Almarai currently employs over 40,000 employees servicing some 220,000 retail outlets across GCC, Egypt and Jordan and has reported net income of SAR 2.31 billion on sales of SAR 20.97 billion in 2024. For more details, please visit our website &ndash; www.almarai.com.
 
 
 An aggressive expansion program together with acquisitions in new vertical markets have created an exciting opportunity to join a dynamic multinational team dedicated to furthering growth plans for the group.
 
 
 
 
 
 
 About the Role:
 
 
 
 
 Administration Specialist
 
 
 
 
 
 
 
 Core Purpose of the job:
 
 
 
 To provide administrative support to Almarai division projects by ensuring that all official documents are processed timely.
 
 
 
 
 
 
 Requirements:
 
 
 
 Potential candidates must meet the requirements mentioned below:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 1-2 years of experience in project management.
 </li>
 <li>
 Excellent Project &amp; Time Management skills.
 </li>
 <li>
 Excellent verbal and written communication skills in both Arabic &amp; English.
 </li>
 </ul>
 
 
 
 
 
 Almarai offers a competitive package, generous leave, medical coverage, discretionary bonus, training, and development etc.
 
 
 
 
 This is a great opportunity to join a successful and expanding global business, offering an excellent remuneration and benefits package.
 
 
</div>

Administration Specialist

Jockey Club of Saudi Arabia (JCSA)

<div>
 
 
 1. Job Objective
 
 
 
 efficiency through organizing and coordinating daily tasks, managing files and correspondence, preparing reports, and supporting activities and procedures. The role also includes delivering various support services to ensure smooth workflow and achieve organizational goals.
 
 
 
 
 
 
 2. Key Duties and Responsibilities
 
 
 
 
 Primary Responsibilities
 
 
 <ul>
 <li>
 Organize and manage employee records and administrative documents with accuracy and confidentiality.
 </li>
 <li>
 Coordinate internal and external meetings and prepare required documentation.
 </li>
 <li>
 Receive, classify, and distribute incoming and outgoing mail, and follow up on employee procedures.
 </li>
 <li>
 Enter and update data in administrative systems such as Oracle.
 </li>
 <li>
 Prepare periodic reports, statistics, and manage administrative processes related to employees.
 </li>
 <li>
 Provide administrative support to employees and ensure smooth workflow.
 </li>
 <li>
 Follow up on the implementation of policies, regulations, and documentation of employee administrative activities.
 </li>
 <li>
 Monitor task completion, attendance, leave, and reassignment.
 </li>
 <li>
 Prepare work schedules for employees and maintain records of administrative and financial processes.
 </li>
 <li>
 Communicate with colleagues across various departments and coordinate with the administration.
 </li>
 <li>
 Implement organizational policies, internal administrative systems, and procedures.
 </li>
 <li>
 Coordinate between employees within the department and with other departments.
 </li>
 <li>
 Archive records and maintain administrative files, policies, and regulatory documentation.
 </li>
 <li>
 Create maintenance requests and leave applications in the relevant systems.
 </li>
 <li>
 Monitor petty cash transactions and verify daily administrative expenses.
 </li>
 </ul>
 
 
 Other Duties
 
 
 <ul>
 <li>
 Perform any additional tasks assigned by the direct manager.
 </li>
 </ul>
 
 
 
 
 
 3. Required Qualifications and Experience
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in a related field.
 </li>
 </ul>
 
 
 Experience
 
 
 <ul>
 <li>
 Minimum of
 
 3 years of administrative experience
 
 .
 </li>
 </ul>
 
 
 
 
 
 4. Required Skills and Competencies
 
 
 
 
 Skills
 
 
 <ul>
 <li>
 Communication skills
 </li>
 <li>
 Teamwork and cooperation
 </li>
 <li>
 Commitment and reliability
 </li>
 <li>
 Organizational and administrative skills
 </li>
 </ul>
 
 
 Competencies
 
 
 <ul>
 <li>
 Document and records management
 </li>
 </ul>
 
 
</div>

Administrative Specialist

Medcloud

Key Responsibilities<ul><li>Handle day-to-day administrative tasks, office coordination, filing, and document management.</li><li>Support HR operations including recruitment coordination, onboarding, employee records, leave tracking, and HR documentation.</li><li>Assist in preparing HR reports, letters, memos, and internal communications.</li><li>Coordinate employee requests, follow up on tasks, and ensure timely completion.</li><li>Manage calendars, schedule meetings, and arrange travel or logistics when needed.</li><li>Liaise with government platforms (Mudad, Qiwa, GOSI, Absher) when required.</li><li>Ensure compliance with company policies and procedures.</li><li>Provide general administrative support to management and project teams.</li></ul>Requirements<ul><li>Female, Saudi National (Mandatory)</li><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>2-4 years of experience in Admin and/or HR roles (Oil &amp; Gas experience is a plus).</li><li>Strong communication skills in Arabic &amp; English.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Ability to handle sensitive information with confidentiality.</li><li>Organized, reliable, and able to work in a fast-paced environment.</li></ul>What We Offer<ul><li>Competitive salary and benefits package</li><li>Supportive and professional work environment</li><li>Career development opportunities within TAQA</li><li>Exposure to HR &amp; administrative operations in the energy sector</li></ul>Job Type: Full-timePay: ﷼10,000.00 - ﷼12,000.00 per month

Admin & HR Specialist (Female – Saudi National Only)

Makers Learning School

Job responsibilities but not limited to:<ul><li>Manage and spearhead student registration. Promptly and actively arrange prospective parents showing initial interest by arranging tours, answering their queries and arranging tours.</li><li>Support the general administration of the school&rsquo;s front office.</li><li>Monitor and maintain the school email system (the admin email) and reply to any inquiries regarding student and school affairs within 24 hours or sooner if it is of an urgent nature. Responsible for keeping the email database updated in the email system.</li><li>Support the Administrative Office in managing and responding to student-related concerns, such as but not limited to accident reports, early dismissals, tardy arrivals, and the like.</li><li>To design, maintain, and adjust class schedules of teachers and classrooms.</li><li>Coordinate with the Director, Administrative Principal, Finance and HR office, and the Purchasing Officer to update any student information in a timely manner.</li><li>To follow up with initial parent concerns regarding issues in the classroom regarding behavior</li><li>Ensure that all student and office-related information is communicated with all concerned personnel in school promptly.</li><li>Supporting the admin office in daily operations such as, not limited to, answering phone calls, updating student files, and expediting any process or task that needs prioritization as per the needs of the school</li><li>Coordinate schedules for non-curricular activities such as special dress-up days, concerts, parties, etc.</li><li>To support administrative colleagues on their leave days for the smooth functioning of the office.</li><li>Meet regularly with the Director, Leadership, and the Head of Admin regarding concerns parents may have, and report the status quo of the classes accordingly.</li><li>All correspondence with parents concerning parent-school issues and following up with the Academic Leadership for discussions on solutions.</li><li>To support the Administrative Office in the MLS Hot Lunch program and lunch periods to ensure a safe and enriching experience for students.</li><li>To manage and maintain the MLS Afterschool Activities program. Collaborate with the Finance department, leadership and the teachers for successful implementation and smooth running of the program.</li><li>Ensure that all student and office-related information is communicated with all concerned personnel in school promptly.</li><li>Always uphold professional integrity, e.g., discretion, confidentiality, loyalty, and trust.</li><li>Monitor and record safety and security concerns of students during school lunches, after-school activities, and playground activities.</li><li>Work with the MLS Administration Team implementing school policies and procedures.</li><li>To be available by phone or email outside of office hours in case of MOE updates or emergency messages to be sent to parents.</li><li>Makes provision for being available for school functions or other related work outside the instructional day when required under reasonable terms i.e., PTP events, workshops, open houses, recruitment fairs, etc.</li><li>Participate in the MLS appraisal process to develop and enhance skills and practices.</li></ul>Skills Required:Strong computer skills. Experience using the Google suite of products. Proficiency in Canva. Ability to correspond fluently in English in an international office. IELTS/TOEFL equivalent of 6.5/93 or above preferred.Job Type: Full-timePay: From ﷼8,000.00 per monthApplication Question(s):<ul><li>Do you have a valid iqama or national ID if Saudi?</li></ul>Experience:<ul><li>MS Office/computer: 2 years (Required)</li><li>scheduling: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Administration in All Girls School

LEO MEA (Middle East & Africa)

<div>
 
 Company Description
 
 
 
 We help grow many of the world's most iconic brands at Leo Burnett. We help grow even more of the world's most talented people. You'll find at Leo Burnett an agency built on ideas and dependent upon the people behind them. A culture that doesn't just respect creativity but cherishes it. And a community where the path you choose is your own, the places you can go limitless.
 
 
 Today, Leo Burnett is one of the most awarded creative networks in the world. We believe creativity has the power to transform human behavior, and we use ours to help our clients' brands discover their "human purpose" and play meaningful, active roles in people's lives.
 
 
 
 Responsibilities
 
 
 
 
 Administrative Support:
 
 
 
 <ul>
 <li>
 Provide administrative assistance to various departments, including data entry, document preparation, and filing.
 </li>
 <li>
 Coordinate meetings, conferences, and appointments as required.
 </li>
 <li>
 Assist in managing office supplies and inventory.
 </li>
 <li>
 Collaborate with the Talent Team to assist in seating arrangements for employees.
 </li>
 <li>
 Coordinate with messengers/Runners to deliver clients, Vendors and governmnetal stuff (Invoices/Documents) as required.
 </li>
 <li>
 Follow up on various talent-related matters, ensuring tasks are completed in a timely manner.
 </li>
 <li>
 Coordinate with finance team to manage all invoices and expenses POs.
 </li>
 <li>
 Coordinate office related stuff with office Boys as required.
 </li>
 <li>
 Issuing all Expenses Pos and register invoices
 </li>
 <li>
 Drafting Manual Invoices
 </li>
 <li>
 Creating new Expenses Vendor and clients in the New System
 </li>
 <li>
 Tracking &amp; reporting office attendance &amp; rotation plans
 
 
 </li>
 </ul>
 
 Travel Arrangements
 
 
 
 <ul>
 <li>
 Arrange travel for employees, including flights, accommodation, transportation, and visa processing when needed.
 </li>
 <li>
 Prepare travel itineraries and ensure all travel-related documents are in order.
 </li>
 <li>
 Monitor and reconcile travel expenses and ensure compliance with company policies.
 
 
 </li>
 </ul>
 
 Communication
 
 
 
 <ul>
 <li>
 Effectively communicate with clients, employees, and visitors to address inquiries and provide information.
 </li>
 <li>
 Handle and distribute incoming and outgoing mail and packages.
 
 
 </li>
 </ul>
 
 Calendar Management
 
 
 
 <ul>
 <li>
 Assist in managing calendars for management.
 </li>
 <li>
 Schedule appointments and meetings, ensuring efficient use of their time.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience in the same field is preferable.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 R-2408P-2700
</div>

Executive - Operations

Saudi Contractors Authority الهيئة السعودية للمقاولين

<div>
 
 
 Executive Administration:
 
 
 <ul>
 <li>
 Support the management of the Deputy Governor&rsquo;s office and coordinate with government entities, delegations, and VIP guests.
 </li>
 <li>
 Oversee and organize the Deputy Governor&rsquo;s agenda and calendar of events with respective parties.
 </li>
 <li>
 Coordinate and follow up closely with SCA Divisions and external parties on items requested by the Governor and any outstanding matters.
 </li>
 <li>
 Handle messenger duties related to the Deputy Governor&rsquo;s office, including the secure transportation of documents in compliance with confidentiality standards.
 </li>
 <li>
 Prepare official communications for internal staff and external stakeholders.
 </li>
 <li>
 Provide administrative and coordination support to the Deputy Governor in specialized matters.
 </li>
 <li>
 Streamline and manage the flow of information to the Deputy Governor in line with established priorities and office procedures.
 </li>
 <li>
 Maintain and organize the Governor&rsquo;s office library, including confidential documents.
 </li>
 </ul>
 
 
 
 
 
 About you:
 
 
 
 The ideal candidate must have a bachelor&rsquo;s degree in Management studies, or equivalent (MS preferred) with 7+ years of related experience.
 
</div>

Executive Office Manager

Explore 1669+ Administrative support specialist in Riyadh this December. Find roles across top companies and apply now to boost your career.

1669 administrative support specialist jobs IN Riyadh

Administration Specialist

Administrative Specialist

Admin & HR Specialist (Female – Saudi National Only)

Administration in All Girls School

Executive - Operations

Executive - Operations

Executive Office Manager