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IDS Consulting Inc

<ul><li>Job Description: </li></ul>Administrative Assistant Department: Administration Reports to: Office Manager / Department HeadFemale Only Job.Job Summary: We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to our team. The ideal candidate will be extremely detail-oriented, fluent in English, and possess advanced skills in Microsoft Excel. You will be responsible for a wide range of administrative tasks, including data management, scheduling, report preparation, and ensuring the smooth day-to-day operation of the office. Your ability to work efficiently under pressure and communicate effectively with diverse teams will be key to your success in this role.Key Responsibilities:<ul><li>Perform advanced data management using Microsoft Excel, including the creation of PivotTables, VLOOKUP functions, and data analysis to support business decisions.</li><li>Manage office coordination tasks, including records management, data entry, and report preparation with a high degree of accuracy.</li><li>Maintain complex schedules, coordinate meetings, and prioritize multiple tasks efficiently.</li><li>Provide field operations support by coordinating logistics, preparing materials, and tracking progress.</li><li>Serve as a point of contact for internal and external parties, demonstrating tact and professionalism in all interactions.</li><li>Utilize internet search engines effectively to conduct research and gather information.</li><li>Leverage strong problem-solving skills to address challenges and improve administrative processes.</li><li>Handle sensitive information with discretion and work effectively under pressure to meet deadlines.</li></ul>Required Qualifications &amp; Skills:<ul><li>Proven experience in an administrative, customer service, or operational support role.</li><li>Advanced proficiency in Microsoft Excel is mandatory (must be comfortable with PivotTables, VLOOKUP, and data analysis).</li><li>High proficiency in the rest of the Microsoft Office Suite (Word, PowerPoint, Outlook).</li><li>Fluent in English (both written and verbal) is essential.</li><li>Exceptional organizational skills and a meticulous, detail-oriented approach to all tasks.</li><li>Excellent time management and the ability to prioritize a dynamic workload.</li><li>Strong interpersonal and communication skills, with a tactful and well-mannered demeanor.</li><li>Proven ability to solve problems independently and work effectively under pressure.</li></ul>Preferred Qualifications:<ul><li>Completion of relevant courses such as Data Entry, Word Processing, or Customer Service.</li><li>Additional language skills are a plus.</li></ul>&#1606;&#1608;&#1593; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1577;: &#1593;&#1602;&#1583;&#1575;&#1604;&#1602;&#1583;&#1585;&#1577; &#1593;&#1604;&#1609; &#1575;&#1604;&#1578;&#1606;&#1602;&#1604;/&#1575;&#1604;&#1575;&#1606;&#1578;&#1602;&#1575;&#1604;:<ul><li>&#1575;&#1604;&#1585;&#1610;&#1575;&#1590;: &#1575;&#1604;&#1578;&#1606;&#1602;&#1604; &#1576;&#1588;&#1603;&#1604; &#1605;&#1608;&#1579;&#1608;&#1602; &#1571;&#1608; &#1575;&#1604;&#1578;&#1582;&#1591;&#1610;&#1591; &#1604;&#1604;&#1575;&#1606;&#1578;&#1602;&#1575;&#1604; &#1602;&#1576;&#1604; &#1575;&#1604;&#1576;&#1583;&#1569; &#1601;&#1610; &#1575;&#1604;&#1593;&#1605;&#1604; (&#1605;&#1591;&#1604;&#1608;&#1576;)</li></ul>&#1575;&#1604;&#1582;&#1576;&#1585;&#1577;:<ul><li>Advanced proficiency in Microsoft Excel is mandatory: 5 &#1587;&#1606;&#1608;&#1575;&#1578; (&#1605;&#1591;&#1604;&#1608;&#1576;)</li><li>High proficiency in the rest of the Microsoft Office Suite: 5 &#1587;&#1606;&#1608;&#1575;&#1578; (&#1605;&#1591;&#1604;&#1608;&#1576;)</li><li>administrative and operational support role.: 5 &#1587;&#1606;&#1608;&#1575;&#1578; (&#1605;&#1591;&#1604;&#1608;&#1576;)</li></ul>&#1575;&#1604;&#1604;&#1594;&#1577;:<ul><li>Fluent in English (both written and verbal) is essential. (&#1605;&#1591;&#1604;&#1608;&#1576;)</li></ul>

Administrative Assistant (Female Only)

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 
 Office Operations Coordinator
 
 position is a unique career opportunity that could be your next step towards an exciting future.
 
 
 
 How you'll make an impact:
 
 
 
 Provide administrative support to assigned department, individual, and/or area.
 
 
 <ul>
 <li>
 Plan and execute meetings and events with some supervision.
 </li>
 <li>
 Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
 </li>
 <li>
 HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
 </li>
 <li>
 Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
 </li>
 <li>
 Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
 </li>
 <li>
 Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
 </li>
 <li>
 Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
 </li>
 <li>
 Assistance to the company employees with respect to various administrative tasks including:
 </li>
 <li>
 Travel arrangements i.e. flight, car rental, accommodation bookings
 </li>
 <li>
 Processing and preparation of travel expenses
 </li>
 <li>
 Tailoring/finalizing business presentations
 </li>
 <li>
 Prepare meeting minutes
 </li>
 <li>
 Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
 </li>
 <li>
 Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
 </li>
 <li>
 Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
 </li>
 <li>
 Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
 </li>
 <li>
 Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
 
 
 </li>
 </ul>
 
 What you'll need:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s in business administration or any other related fields.
 </li>
 <li>
 6 years of experience in similar role including executive experience.
 </li>
 <li>
 Strong command of English, both written and verbal.
 </li>
 <li>
 Solid communication and interpersonal skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
 </li>
 <li>
 Previous experience in event coordination and booking management is preferred.
 </li>
 <li>
 Quick learner with the ability to adapt to new absorb information within new fields.
 </li>
 <li>
 Background in science or healthcare-related fields is a plus.
 </li>
 <li>
 Completes tasks in resourceful and effective ways.
 </li>
 <li>
 Ability to manage internal and external confidential information with utmost discretion.
 </li>
 <li>
 Works autonomously within established procedures and practices.
 </li>
 <li>
 Ability to work in a fast paced, dynamic work environment.
 </li>
 <li>
 Strict attention to detail.
 </li>
 <li>
 Ability to interact professionally with all organizational levels.
 </li>
 <li>
 Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
 </li>
 <li>
 Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
 </li>
 <li>
 Works well under pressure.
 </li>
 </ul>
</div>

Office Operations Coordinator

<div>Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our Office Operations Coordinator position is a unique career opportunity that could be your next step towards an exciting future.
How you'll make an impact:
 Provide administrative support to assigned department, individual, and/or area.
<ul><li>Plan and execute meetings and events with some supervision.
</li><li>Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
</li><li>HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
</li><li>Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
</li><li>Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
</li><li>Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
</li><li>Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
</li><li>Assistance to the company employees with respect to various administrative tasks including:
</li></ul><ul><li>Travel arrangements i.e. flight, car rental, accommodation bookings
</li></ul><ul><li>Processing and preparation of travel expenses
</li></ul><ul><li>Tailoring/finalizing business presentations
</li></ul><ul><li>Prepare meeting minutes
</li></ul><ul><li>Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
</li><li>Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
</li></ul>&middot; Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
<ul><li>Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
</li><li>Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
</li></ul>What you'll need:
<ul><li>Bachelor&rsquo;s in business administration or any other related fields.
</li><li>6 years of experience in similar role including executive experience.
</li><li>Strong command of English, both written and verbal.
</li><li>Solid communication and interpersonal skills.
</li><li>Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
</li><li>Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
</li><li>Previous experience in event coordination and booking management is preferred.
</li><li>Quick learner with the ability to adapt to new absorb information within new fields.
</li><li>Background in science or healthcare-related fields is a plus.
</li><li>Completes tasks in resourceful and effective ways.
</li><li>Ability to manage internal and external confidential information with utmost discretion.
</li><li>Works autonomously within established procedures and practices.
</li><li>Ability to work in a fast paced, dynamic work environment.
</li><li>Strict attention to detail.
</li><li>Ability to interact professionally with all organizational levels.
</li><li>Pro-active attitude, an enthusiastic, driven, &quot;can-do&quot; attitude rather than waiting for things to happen.
</li><li>Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
</li><li>Works well under pressure.</li></ul></div>

LEO MEA (Middle East & Africa)

<div>
 
 Company Description
 
 
 
 We help grow many of the world's most iconic brands at Leo Burnett. We help grow even more of the world's most talented people. You'll find at Leo Burnett an agency built on ideas and dependent upon the people behind them. A culture that doesn't just respect creativity but cherishes it. And a community where the path you choose is your own, the places you can go limitless.
 
 
 Today, Leo Burnett is one of the most awarded creative networks in the world. We believe creativity has the power to transform human behavior, and we use ours to help our clients' brands discover their "human purpose" and play meaningful, active roles in people's lives.
 
 
 
 Responsibilities
 
 
 
 
 Administrative Support:
 
 
 
 <ul>
 <li>
 Provide administrative assistance to various departments, including data entry, document preparation, and filing.
 </li>
 <li>
 Coordinate meetings, conferences, and appointments as required.
 </li>
 <li>
 Assist in managing office supplies and inventory.
 </li>
 <li>
 Collaborate with the Talent Team to assist in seating arrangements for employees.
 </li>
 <li>
 Coordinate with messengers/Runners to deliver clients, Vendors and governmnetal stuff (Invoices/Documents) as required.
 </li>
 <li>
 Follow up on various talent-related matters, ensuring tasks are completed in a timely manner.
 </li>
 <li>
 Coordinate with finance team to manage all invoices and expenses POs.
 </li>
 <li>
 Coordinate office related stuff with office Boys as required.
 </li>
 <li>
 Issuing all Expenses Pos and register invoices
 </li>
 <li>
 Drafting Manual Invoices
 </li>
 <li>
 Creating new Expenses Vendor and clients in the New System
 </li>
 <li>
 Tracking &amp; reporting office attendance &amp; rotation plans
 
 
 </li>
 </ul>
 
 Travel Arrangements
 
 
 
 <ul>
 <li>
 Arrange travel for employees, including flights, accommodation, transportation, and visa processing when needed.
 </li>
 <li>
 Prepare travel itineraries and ensure all travel-related documents are in order.
 </li>
 <li>
 Monitor and reconcile travel expenses and ensure compliance with company policies.
 
 
 </li>
 </ul>
 
 Communication
 
 
 
 <ul>
 <li>
 Effectively communicate with clients, employees, and visitors to address inquiries and provide information.
 </li>
 <li>
 Handle and distribute incoming and outgoing mail and packages.
 
 
 </li>
 </ul>
 
 Calendar Management
 
 
 
 <ul>
 <li>
 Assist in managing calendars for management.
 </li>
 <li>
 Schedule appointments and meetings, ensuring efficient use of their time.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience in the same field is preferable.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 R-2408P-2700
</div>

Executive - Operations

Hyatt

<div><div>Summary<div>
You will be required to act as a sales specialist and be responsible to assist the related revenue is maximised in the most profitable way in line with the agreed targets.</div></div><div>
Qualifications<div>
Ideally with a relevant degree or diploma in Hospitality or Tourism management. Minimum 2 years work experience as Sales Manager or Sales Executive. Good problem solving, administrative and interpersonal skills are a must.</div></div></div>

SALES MANAGER – GOVERNMENT (SAUDI NATIONAL)

Setup.sa

<div>
 
 
 Accounting and Administration Specialist (Full-time, On-site)
 
 
 
 
 
 
 
 
 How to apply
 
 
 
 
 
 If you are interested to apply for this role, kindly submit a Video Cover Letter email to:
 
 
 
 
 talent@setup.sa
 
 
 
 
 
 
 
 The email must include:
 
 
 
 
 
 
 
 1.
 
 
 Your
 
 
 CV
 
 
 
 
 2.
 
 
 A URL for a Video Cover Letter, in English (hosted on YouTube, as an Unlisted Video), that discusses the following points/questions in duration of 3-4 minutes:
 
 
 
 
 
 <ul>
 <li>
 
 To what extent are you familiar with Saudi tax regulations and Zakat?&nbsp;
 
 </li>
 <li>
 
 Provide two suggestions to include in employee contracts that help with employee retention without conflicting with Saudi labor law.
 
 </li>
 <li>
 
 What tech tools (software/platforms) do you typically use to accomplish and organize your work?
 
 </li>
 <li>
 
 Tell us about your Arabic language level.
 
 </li>
 </ul>
 
 
 3.
 
 
 Include the Job Title: &ldquo;
 
 
 Accounting and Administration Specialist (Riyadh)
 
 
 &rdquo; in the Subject line.
 
 
 
 
 
 
 
 
 About Setup.sa
 
 
 
 
 
 Setup.sa is a Saudi Consulting firm specializing in softlanding and market entry solutions for international companies. We pride ourselves in being a knowledge house, driven by technology.
 
 
 
 
 Setup.sa was able to leave a mark and build its name in the competitive Saudi market in an exceptionally short time. We are currently one of the fastest growing firms in Saudi Arabia, doubling our number of clients on a monthly basis.
 
 
 
 
 
 
 
 As we scale, we still strive to offer operational excellence while changing the way softlanding is done in KSA and raising the bar for the standards of service provision in our sector, pushing the expectations of the clients and the market higher.&nbsp;
 
 
 
 
 
 
 
 Being a consulting house, we exist to ensure that the process and journey for foreign companies&rsquo; incorporation and operations is done in the easiest and most cost-efficient way possible.
 
 
 
 
 
 
 
 As this is our North Star, we could build the highest-value solution in the market and subsequently serve some of the top companies and renowned startups around the world along with multiple government programs. We keep our promises to exceed our clients&rsquo; expectations by always going the extra mile, even if the client doesn&rsquo;t get to know about it.
 
 
 
 
 
 
 
 The people working with us expect a lot from themselves and are interested in building solutions that change the way the industry works. They have strong ambitions to achieve exceptional success personally and professionally.
 
 
 
 
 
 
 
 Our team is performance-driven and serious. And we would like to invite you to work with us and become a part of a growing company that has a credible brand name and enjoy an exceptional learning journey.
 
 
 
 
 
 
 
 
 Job title
 
 
 
 
 
 Accounting and Administration Specialist
 
 
 
 
 
 
 
 
 Job type
 
 
 
 
 
 Full-time, On-site
 
 
 
 
 
 
 
 
 Job location
 
 
 
 
 
 Riyadh, KSA
 
 
 
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 
 1- Accounting, Taxes and Zakat:
 
 
 <ul>
 <li>
 
 Manage accounting records and taxes processes, including financial reports, submitting tax returns, filling Zakat, ensuring compliance with local regulations.
 
 </li>
 <li>
 
 Prepare and follow-up the annual budget, collections, invoices, and monthly expenses.
 
 </li>
 <li>
 
 Monitor cash flow, budgeting, reporting income, and financial planning.
 
 </li>
 <li>
 
 Manage and process payroll on &ldquo;Mudad&rdquo; platform, calculate salaries and commissions and tax declarations.
 
 </li>
 <li>
 
 Ensure accuracy and compliance in financial statements.
 
 </li>
 <li>
 
 Manage accounting operations related to expenses and revenues.
 
 </li>
 </ul>
 
 
 
 
 
 2- Human Resources Administration:
 
 
 <ul>
 <li>
 
 Ensure compliance with the Saudi Labor Law.
 
 </li>
 <li>
 
 Write employment contracts, manage employee insurance, employment documents, and paperwork.
 
 </li>
 <li>
 
 Manage activities related to HR forms.
 
 </li>
 <li>
 
 Assist in all HR-related activities, including recruitment, hiring and onboarding.
 
 </li>
 <li>
 
 Administer and oversee the management of company assets assigned to employees and entrusted property, ensuring proper documentation and follow-up.
 
 </li>
 </ul>
 
 
 
 
 
 3- Government Relations:
 
 
 <ul>
 <li>
 
 Represent Setup.sa and the client before the government and any related entity.
 
 </li>
 <li>
 
 Guide government relations procedures.
 
 </li>
 <li>
 
 Responsible for the execution of the establishment services, licenses, and all related governmental transactions for new companies (clients) entering KSA.
 
 </li>
 <li>
 
 Implement the government services as a representative of clients, including visits, filling out forms and preparing papers as instructed by the operations team.
 
 </li>
 </ul>
 
 
 
 
 
 4- Office Administrative Affairs:
 
 
 <ul>
 <li>
 
 Oversee office administrative affairs.
 
 </li>
 <li>
 
 Manage CEO&rsquo;s requirements.
 
 </li>
 <li>
 
 Track office rental payments, expenses, and invoices, and monitor office maintenance.
 
 </li>
 <li>
 
 Follow up with any companies offices or service providers that handle Setup.sa&rsquo;s main activities, such as legal matters and contracts.
 
 </li>
 <li>
 
 Deal with suppliers and oversee office stationery and vehicles.
 
 </li>
 <li>
 
 Ensure efficient administrative support for daily operations in the office.
 
 </li>
 </ul>
 
 
 
 
 
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 
 5 -7 Years of extensive experience in accounting, taxes, and Zakat in Saudi Arabia.
 
 </li>
 <li>
 
 Knowledge of Tax Laws and Labor Laws in Saudi Arabia.
 
 </li>
 <li>
 
 Experience in personnel management and administrative office management.
 
 </li>
 <li>
 
 Fluent Arabic language, written and spoken.
 
 
 (it's a must)
 
 </li>
 <li>
 
 Good spoken and written English is required.
 
 </li>
 <li>
 
 Bachelor&rsquo;s degree in Accounting or above&nbsp;
 
 </li>
 <li>
 
 A certificate in HR Management is a plus.
 
 </li>
 <li>
 
 Exceptional organizational skills.
 
 </li>
 <li>
 
 Very strong Ms Excel skills.
 
 </li>
 <li>
 
 Dedicated work ethic.
 
 </li>
 </ul>
 
 
 
</div>

Accounting and Administration Specialist (full-time, on-site, Riyadh)

Explore 1924+ Administrative support specialist in Riyadh this November. Find roles across top companies and apply now to boost your career.

1924 administrative support specialist jobs IN Riyadh

Administrative Assistant (Female Only)

Office Operations Coordinator

Office Operations Coordinator

Executive - Operations

Executive - Operations

SALES MANAGER – GOVERNMENT (SAUDI NATIONAL)

Accounting and Administration Specialist (full-time, on-site, Riyadh)