executive assistant

procurement specialist

administrative assistant

accounting specialist

admin assistant

administrative support specialist

Alfaisal University

<div></div><div><div><h5 class="jobSectionHeader"><b>Overview</b></h5>
<div></div><div><div><div>Department<b>College of Engineering
</b></div></div><div></div><div><div>Division<b>College of Engineering
</b></div></div></div><div></div><div><div><div>Job Family<b>Administrative Support</b></div>
</div><div></div><div><div>Reports to<b>Dean of College of Engineering
</b></div></div></div><div></div><div><div><div>Location<b>Alfaisal University - Riyadh
</b></div></div></div></div><div><h4 class="jobSectionHeader"><b>Job Summary</b></h4>
<p>The Engineering Programs Specialist is responsible for providing comprehensive coordination and support for academic initiatives and engineering programs within the college. This role involves working closely with department chairs, faculty, program directors, and students to ensure smooth operations, effective communication, and successful implementation of various projects. The Specialist will contribute to the growth and success of the college by providing expertise in administration, program management, and technical support.</p>
<p><b>Primary Duties &amp; Responsibilities</b></p>
<ul><li>Supports daily operations of undergraduate and graduate programs to ensure smooth academic delivery and efficient resource use, directly impacting student success and program quality.</li>
<li>Coordinates administrative activities including policy drafting, academic proposals, budgeting, and reporting to maintain compliance and align with institutional goals, ensuring accurate and timely documentation.</li>
<li>Assists with administrative tasks to streamline workflows and uphold academic and financial regulations, ensuring operational consistency and institutional accountability.</li>
<li>Serves as a liaison for internal and external stakeholders, facilitating effective communication and collaboration that enhances engagement and partnership opportunities.</li>
<li>Supports program coordination by assisting curriculum development, course scheduling, and student advising to align academic offerings with degree requirements and promote student progression.</li>
<li>Collaborates with marketing teams to develop and implement promotion strategies across digital platforms, increasing program visibility and supporting recruitment while maintaining brand consistency.</li>
<li>Maintains accurate records and databases related to programs and participants, ensuring data integrity that supports reporting, accreditation, and strategic planning.</li>
<li>Monitors industry trends and emerging technologies regularly recommend improvements that sustain program relevance, drive innovation, and support continuous enhancement.</li>
<li>Coordinates logistics for academic events, workshops, and advisory board meetings, ensuring effective planning, execution, and stakeholder engagement.</li>
<li>Assists in preparing grant proposals and supporting documentation to secure external funding for program development and research initiatives.</li>
<li>Performs all duties in a professional, effective, and confidential manner.</li>
<li>Performs all other related duties as required or assigned by the manager.</li><br>
</ul><br>
<h4 class="jobSectionHeader"><b>Education &amp; Qualifications</b></h4>
<ul><li>Bachelor&rsquo;s degree in Engineering, or Computer Science, or equivalent from an accredited institute. A Master is preferable.</li>
<li>Minimum of four (04) experience working in academic program coordination, higher education administration or any related fields or related field.</li><br>
</ul><br>
<h4 class="jobSectionHeader"><b>Professional Experience
</b></h4><ul><li>Minimum of two (2) years&rsquo; experience in an educational institution or other related fields.</li>
</ul><br>
<b>Please upload CV in ENGLISH ONLY</b></div></div><p></p>

Research and Engineering Programs Specialist

Confidential

<div>
 <p>
  <strong>
   Summary
  </strong>
 </p>
 <p>
  The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. We are looking for an
  <strong>
   Administrative Assistant
  </strong>
  to become an integral part of our administrative team. In this role, you will be responsible for efficiently organizing daily operations and providing direct support to management through data management, reporting, and accurate analysis.
 </p>
 <p>
  We are seeking a proactive partner who can contribute data-driven insights that improve performance and support strategic decision-making.
 </p>
 <p>
  You will be part of a professional work environment that offers continuous development opportunities and allows you to contribute to innovative solutions that enhance efficiency and strengthen cross-departmental communication.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Manage and organize administrative correspondence.
  </li>
  <li>
   Prepare meeting schedules, follow up on appointments, and coordinate tasks across departments.
  </li>
  <li>
   Accurately enter data into approved systems and databases.
  </li>
  <li>
   Prepare periodic analytical reports (administrative, financial, and operational) for management review.
  </li>
  <li>
   Develop and design dashboards to monitor performance and results.
  </li>
  <li>
   Extract and analyze data from multiple sources to support performance improvement.
  </li>
  <li>
   Follow up on the implementation of decisions and recommendations issued by management.
  </li>
  <li>
   Support electronic archiving processes and organizing files and documents.
  </li>
  <li>
   Contribute to enhancing the efficiency of administrative workflows by providing development proposals.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration, Information Systems, or a related field.
  </li>
  <li>
   Minimum of 3 years of proven experience in administrative roles.
  </li>
  <li>
   Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
  </li>
  <li>
   Practical experience in designing and analyzing reports using Excel, Power BI, Google Data Studio, or similar tools.
  </li>
  <li>
   Strong skills in time management, follow-up, and attention to detail.
  </li>
  <li>
   Ability to communicate effectively and work collaboratively within a team.
  </li>
  <li>
   Ability to prepare data-driven presentations for senior management.
  </li>
  <li>
   Provide analytical reports and statistics to support Sales, Finance, and Operations teams.
  </li>
  <li>
   Contribute to the development of electronic archiving systems and implement more efficient digital solutions.
  </li>
  <li>
   Manage and continuously update administrative databases to ensure they remain a reliable reference.
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Assistant

<div>
 <p>
  We are seeking a proactive, highly organized Administrative Coordinator to provide comprehensive administrative support to our Regional Managers. The ideal candidate is tech-savvy, highly competent with Word and Excel, comfortable learning and using any computer system, and excels at building relationships and working as part of a team. This role will coordinate administrative operations across regions and support fleet-related documentation and processes to ensure smooth, compliant, and efficient operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Provide day-to-day administrative support to regional managers, including calendar management, meeting coordination, travel arrangements, and expense reporting.
  </li>
  <li>
   Prepare, format, and proofread documents, presentations, and reports in Word, Excel, and PowerPoint.
  </li>
  <li>
   Manage data entry, spreadsheets, and reporting (fleet metrics, regional KPIs, maintenance logs, budgets, and inventory).
  </li>
  <li>
   Maintain accurate vehicle and driver records.
  </li>
  <li>
   Assist with procurement, purchase requisitions, purchase orders, invoices, and basic AP/AR tasks.
  </li>
  <li>
   Respond professionally to internal and external inquiries via phone, email, and in person; escalate issues appropriately.
  </li>
  <li>
   Maintain filing systems (electronic and paper), document control, and confidentiality of sensitive information.
  </li>
  <li>
   Support onboarding for regional/fleet staff (equipment, logins, documentation) and help coordinate training sessions.
  </li>
  <li>
   Assist with compliance and audit preparations by gathering documentation and maintaining records.
  </li>
  <li>
   Identify process improvement opportunities and help implement administrative best practices.
  </li>
  <li>
   Provide occasional support for ad hoc projects and cross-functional team tasks.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Minimum requirements of the role:
  </strong>
 </p>
 <ul>
  <li>
   2+ years of administrative experience supporting managers or teams; experience with fleet or field operations is an advantage.
  </li>
  <li>
   Strong computer skills and demonstrated ability to learn and work any computer system, fast and accurate data entry.
  </li>
  <li>
   Advanced proficiency in Microsoft Word and Excel (formulas, pivot tables, VLOOKUP/XLOOKUP, charts).
  </li>
  <li>
   Proficient with Outlook (email/Callander), Teams and comfortable with Microsoft 365.
  </li>
  <li>
   Excellent interpersonal and communication skills.
  </li>
  <li>
   Strong attention to detail, time management and organizational skills, ability to priorities competing demands.
  </li>
  <li>
   Demonstrates the ability to work independently and collaborates in team environment.
  </li>
  <li>
   High level of discretion and ability to handle confidential information.
  </li>
  <li>
   Reliable, punctual and adaptable to changing business needs.
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Coordinator (Project Coordinator)

Gallup

<p></p><div><p><b>Work with persistence, precision and purpose as an administrative anchor of our MENA team.</b></p>
<p>
As an administrative assistant in Gallup's Riyadh office, you'll support the consultants and leaders shaping the future of our work across the Middle East and North Africa. You'll take ownership of operational, logistical and client service responsibilities that keep our growing team running efficiently. Through your proactive support and relentless follow-up, you'll help us exceed our goals and deliver exceptional experiences to our clients.</p>
<p><b>
What You'll Do</b></p>
<ul>
<li>Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events and wellbeing initiatives, mail and courier services, technical support request coordination, office cleanliness, and other administrative responsibilities as needed</li>
<li>Coordinate travel arrangements and manage calendars for MENA regional leaders</li>
<li>Process and submit expenses for consulting and business development teams</li>
<li>Support collections efforts by persistently following up on past-due payments</li>
<li>Scan accounting-related documents</li>
<li>Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms</li>
<li>Coordinate visa processing activities for Middle East associates, new hires and relocations including liaising with agents and Gallup's legal team</li>
<li>Organize client courses and events, print and ship related materials, and schedule follow-up coaching calls</li>
<li>Manage translations through vendors, proofread or edit translations, and handle smaller English and Arabic translation tasks internally</li>
<li>Register Gallup on vendor and supplier platforms</li>
<li>Update contact information in the CRM system</li>
</ul>
<p><b>Who We Want</b></p>
<ul>
<li><b>Service-oriented team members</b> who take pride in helping others and supporting their team and clients with professionalism and care</li>
<li><b>Sophisticated communicators</b> who are assertive and confident and who can naturally build rapport across diverse clients and colleagues</li>
<li><b>Exceptional achievers</b> who bring discipline, dependability and follow-through to every task</li>
<li><b>Master multitaskers</b> who stay organized and manage competing priorities flawlessly</li>
<li><b>Proactive initiators</b> who anticipate needs, take charge without being asked and commit to getting the job done right</li>
</ul>
<p><b>What You Need</b></p>
<ul>
<li>Saudi national status with at least three years of relevant professional experience required</li>
<li>Experience processing work permits and visas required</li>
<li>Experience processing government billing and transactions required</li>
<li>Proficiency in Microsoft Word, Outlook and Excel required</li>
<li>Fluency in English and Arabic required</li>
<li>A commitment to working on-site at Gallup's office required</li>
</ul>
<p><b>What You'll Experience</b></p>
<ul>
<li><b>Mission-driven work:</b> Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.</li>
<li><b>An empowering culture:</b> Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.</li>
<li><b>Learning and development:</b> Grow in your career as we invest in what you do best, encourage curiosity, and create an environment where it's safe &mdash; and expected &mdash; to challenge the status quo.</li>
<li><b>Brand strength, startup energy:</b> Thrive in an innovative environment backed by a trusted brand.</li>
<li><b>A vibrant workplace:</b> Enjoy working in our beautiful office in the stunning <b>Al Faisaliah Tower</b>.</li>
</ul>
<p>Learn more about <b>life at Gallup</b>.</p>
<p>
Gallup offers a robust benefits package that includes competitive pay; medical, life and critical illness insurance; a retirement savings program; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates' wellbeing.</p>
<p>
To review Gallup's Privacy Statement, please click this link: https://www.gallup.com/privacy. This privacy policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage and delete your information. Your application and the information you provide will be processed and stored in the United States.</p>
<p><b>
Agencies:</b> We are not partnering with agencies for this role, nor will we accept unsolicited r&eacute;sum&eacute;s or be responsible for any fees or expenses related to such unsolicited r&eacute;sum&eacute;s and/or applicants.</p></div><p></p>

LEO MEA (Middle East & Africa)

<div>
 <strong>
  Company Description
  <br/>
  <br/>
 </strong>
 We help grow many of the world's most iconic brands at Leo Burnett. We help grow even more of the world's most talented people. You'll find at Leo Burnett an agency built on ideas and dependent upon the people behind them. A culture that doesn't just respect creativity but cherishes it. And a community where the path you choose is your own, the places you can go limitless.
 <br/>
 <br/>
 Today, Leo Burnett is one of the most awarded creative networks in the world. We believe creativity has the power to transform human behavior, and we use ours to help our clients' brands discover their "human purpose" and play meaningful, active roles in people's lives.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Administrative Support:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative assistance to various departments, including data entry, document preparation, and filing.
  </li>
  <li>
   Coordinate meetings, conferences, and appointments as required.
  </li>
  <li>
   Assist in managing office supplies and inventory.
  </li>
  <li>
   Collaborate with the Talent Team to assist in seating arrangements for employees.
  </li>
  <li>
   Coordinate with messengers/Runners to deliver clients, Vendors and governmnetal stuff (Invoices/Documents) as required.
  </li>
  <li>
   Follow up on various talent-related matters, ensuring tasks are completed in a timely manner.
  </li>
  <li>
   Coordinate with finance team to manage all invoices and expenses POs.
  </li>
  <li>
   Coordinate office related stuff with office Boys as required.
  </li>
  <li>
   Issuing all Expenses Pos and register invoices
  </li>
  <li>
   Drafting Manual Invoices
  </li>
  <li>
   Creating new Expenses Vendor and clients in the New System
  </li>
  <li>
   Tracking &amp; reporting office attendance &amp; rotation plans
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Travel Arrangements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Arrange travel for employees, including flights, accommodation, transportation, and visa processing when needed.
  </li>
  <li>
   Prepare travel itineraries and ensure all travel-related documents are in order.
  </li>
  <li>
   Monitor and reconcile travel expenses and ensure compliance with company policies.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Communication
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Effectively communicate with clients, employees, and visitors to address inquiries and provide information.
  </li>
  <li>
   Handle and distribute incoming and outgoing mail and packages.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Calendar Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assist in managing calendars for management.
  </li>
  <li>
   Schedule appointments and meetings, ensuring efficient use of their time.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience in the same field is preferable.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Information
  <br/>
  <br/>
 </strong>
 R-2408P-2700
</div>


Executive - Operations

CHINT

<div>
 <p>
  <strong>
   Founded in 1984, CHINT is a global leading smart energy solutions provider. CHINT covers more than 150 countries &amp; regions with employees of more than 50,000 worldwide. CHINT has 4 global R&amp;D centers and 6 international marketing regions, and its manufacturing bases are spread over 16 countries and regions. CHINT's revenue reached over 18 billion dollars in 2022 and CHINT has been listed among the Top 500 Chinese Enterprises for more than 20 consecutive years.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Job Summary
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Admin Specialist will be responsible for the daily administrative operations and ensuring the smooth functioning of the office. The role involves ensuring the smooth running of the company's administrative functions, including license management, entry/exit procedures, and vehicle management.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Duties &amp; Responsibilities / What You Will Do
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Responsible for the daily office administrative operations, office management, and License management.
  </li>
  <li>
   Develop administrative resources to support the overall operations of the organization.
  </li>
  <li>
   Organize cultural activities and events.
  </li>
  <li>
   Handle all entry and exit procedures for the office, including visa and residency management.
  </li>
  <li>
   Coordinate the management of company vehicles and transportation.
  </li>
  <li>
   Provide excellent support to internal and external stakeholders.
  </li>
  <li>
   Oversee the maintenance and organization of office supplies, equipment, and records.
  </li>
  <li>
   Assist in the preparation of reports, presentations, and other administrative documents.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Required Qualifications / This Job Might Be For You If You Have The Below
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration, management, or a related field.
  </li>
  <li>
   Minimum 2 years of administrative experience
  </li>
  <li>
   Proven experience in license management and office management
  </li>
  <li>
   Demonstrated skills in administrative resources development and management
  </li>
  <li>
   Experience in organizing and managing cultural activities and events
  </li>
  <li>
   Proficiency in handling entry and exit country management, as well as vehicle management
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    What CHINT Offers
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  A Competitive Salary &amp; Benefits
 </p>
 <p>
  Work-Life Balance
 </p>
 <p>
  Professional Development
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    More About CHINT
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Find out more about CHINT on our website: https://chintglobal.com/about-us-13
 </p>
</div>


Administrative Officer

Confidential Government

<div>
 <p>
  As our Senior Specialist - Administration, you will be the central pillar for our administrative functions. Your core mission will be to ensure the efficient delivery of high-quality support services, enabling smooth business operations and fostering a professional, productive work environment for all our employees.
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  In this role, you will be entrusted with a wide range of critical tasks, including:
 </p>
 <ul>
  <li>
   <strong>
    Office Management:
   </strong>
   Oversee daily administration, office support functions, and optimize office space allocation to meet our evolving needs.
  </li>
  <li>
   <strong>
    Vendor &amp; Contract Management:
   </strong>
   Manage vendor relationships and service contracts, ensuring cost-effectiveness and superior service quality.
  </li>
  <li>
   <strong>
    Event &amp; Logistics Coordination:
   </strong>
   Coordinate seamless logistics for employees, visitors, and corporate events, including travel bookings and accommodations.
  </li>
  <li>
   <strong>
    Process Improvement:
   </strong>
   Develop, implement, and enforce administrative policies and procedures to elevate our service standards.
  </li>
  <li>
   <strong>
    Financial Oversight:
   </strong>
   Assist in preparing budgets, tracking expenses, and implementing effective cost-control measures.
  </li>
  <li>
   <strong>
    Leadership:
   </strong>
   Supervise support staff, handle escalated issues, and ensure the consistent delivery of exceptional administrative services.
  </li>
 </ul>
 <p>
  <strong>
   Who We Are Looking For (Core Competencies):
  </strong>
 </p>
 <ul>
  <li>
   Proven experience in office administration, procurement, and support services.
  </li>
  <li>
   Strong expertise in vendor and contract management.
  </li>
  <li>
   Excellent organizational, problem-solving, and multitasking abilities.
  </li>
  <li>
   Outstanding communication, negotiation, and interpersonal skills.
  </li>
  <li>
   Proficiency in Microsoft Office Suite and experience with ERP systems.
  </li>
  <li>
   A keen eye for detail with the ability to manage budgets, prepare reports, and ensure policy compliance.
  </li>
 </ul>
 <p>
 </p>
</div>


Senior Specialist - Administration

Explore 1998+ Administrative support specialist in Riyadh this October. Find roles across top companies and apply now to boost your career.

1998 administrative support specialist jobs IN Riyadh

Research and Engineering Programs Specialist

Administrative Assistant

Administrative Coordinator (Project Coordinator)

Administrative Assistant

Executive - Operations

Administrative Officer

Senior Specialist - Administration