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administrative affairs specialist

administrative support specialist

360Solutions

<div>
 
 
 Job Summary
 
 
 
 
 
 
 The Administrative Officer provides daily administrative support to ensure smooth office operations, effective coordination between departments, and efficient workflow within the organization.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Answer phone calls and respond to inquiries from clients and employees.
 </li>
 <li>
 Organize and maintain administrative files and documents (contracts, reports, correspondence).
 </li>
 <li>
 Coordinate meetings, book meeting rooms, and manage schedules.
 </li>
 <li>
 Assist in preparing periodic administrative reports and statistics.
 </li>
 <li>
 Handle simple administrative purchasing and coordinate with suppliers (office supplies).
 </li>
 <li>
 Manage emails and handle incoming and outgoing mail and deliveries.
 </li>
 <li>
 Support team members with daily tasks as needed.
 </li>
 </ul>
 
 
 
 
 
 Required Skills &amp; Qualifications
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Administration, Business Administration, or a related field.
 </li>
 <li>
 Previous experience in administrative or office support roles (preferably in consulting or service companies).
 </li>
 <li>
 Proficiency in
 
 Microsoft Office
 
 (Word, Excel, Outlook).
 </li>
 <li>
 Excellent communication and time management skills.
 </li>
 <li>
 Strong attention to detail when handling documents and records.
 </li>
 <li>
 Ability to prioritize tasks and manage multiple requests simultaneously.
 </li>
 <li>
 Good customer service and interpersonal skills.
 </li>
 </ul>
 
 
</div>

Administrative Officer

PulseMediaNL

<div>
 
 Job Description
 
 
 
 The
 
 Entry-Level Administrative Professional &ndash; Operations &amp; Office Support (Remote)
 
 plays a key role in keeping day-to-day business operations running smoothly. This position supports internal teams through organization, coordination, and process execution, helping ensure teams can focus on high-impact work.
 
 
 This role is ideal for an early-career professional who is detail-oriented, proactive, and eager to learn how modern, remote organizations operate. You&rsquo;ll collaborate cross-functionally, manage operational tasks, and contribute to continuous improvement across administrative and office support functions.
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 Operations &amp; Team Support
 
 
 
 Provide day-to-day administrative and operational support to internal teams
 
 
 Assist with scheduling, calendar coordination, and meeting preparation
 
 
 Support internal handoffs, documentation, and task follow-ups to ensure alignment
 
 
 Help maintain organized workflows and standardized processes across teams
 
 
 
 Office &amp; Process Coordination
 
 
 
 Manage and update internal documents, trackers, and shared resources
 
 
 Support onboarding tasks for new team members, including coordination and documentation
 
 
 Assist with basic reporting, data entry, and record management
 
 
 Identify opportunities to streamline administrative processes and improve efficiency
 
 
 
 Communication &amp; Collaboration
 
 
 
 Serve as a reliable point of contact for internal requests and operational needs
 
 
 Communicate clearly and professionally across remote teams
 
 
 Coordinate with multiple departments to ensure tasks are completed accurately and on time
 
 
 
 Systems &amp; Data Management
 
 
 
 Maintain accurate information in internal systems and tools
 
 
 Support data organization, file management, and process tracking
 
 
 Follow established procedures to ensure consistency and compliance
 
 
 
 About The Ideal Candidate
 
 
 
 0&ndash;2 years of experience in an administrative, operations, or support role (internships welcome)
 
 
 Strong organizational skills and attention to detail
 
 
 Clear written and verbal communication skills
 
 
 Comfortable working in a remote environment and managing multiple priorities
 
 
 Proactive mindset with a willingness to learn and take initiative
 
 
 Basic experience with productivity tools (Google Workspace, Microsoft Office, or similar)
 
 
 Familiarity with CRM or internal systems is a plus, but not required
 
 
 
 What We Offer
 
 
 
 Meaningful contribution through hands-on support of daily operations
 
 
 Remote-first flexibility supporting work-life balance
 
 
 Learning and growth through exposure to operations, systems, and cross-functional teams
 
 
 Supportive culture that values communication, balance, and professional development
 
 
 
 Competitive Compensation And Benefits Aligned With Experience
 
 
 
 Stability and trust within a team focused on long-term success
 
 
 
 Diversity &amp; Inclusion
 
 
 
 We are committed to fostering a diverse, equitable, and inclusive workplace where everyone feels valued, respected, and empowered to contribute. All qualified applicants are encouraged to apply.
</div>

Entry-Level Administrative Professional - Operations & Office Support (Remote)

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 
 Office Operations Coordinator
 
 position is a unique career opportunity that could be your next step towards an exciting future.
 
 
 
 How you'll make an impact:
 
 
 
 Provide administrative support to assigned department, individual, and/or area.
 
 
 <ul>
 <li>
 Plan and execute meetings and events with some supervision.
 </li>
 <li>
 Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
 </li>
 <li>
 HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
 </li>
 <li>
 Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
 </li>
 <li>
 Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
 </li>
 <li>
 Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
 </li>
 <li>
 Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
 </li>
 <li>
 Assistance to the company employees with respect to various administrative tasks including:
 </li>
 <li>
 Travel arrangements i.e. flight, car rental, accommodation bookings
 </li>
 <li>
 Processing and preparation of travel expenses
 </li>
 <li>
 Tailoring/finalizing business presentations
 </li>
 <li>
 Prepare meeting minutes
 </li>
 <li>
 Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
 </li>
 <li>
 Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
 </li>
 <li>
 Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
 </li>
 <li>
 Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
 </li>
 <li>
 Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
 
 
 </li>
 </ul>
 
 What you'll need:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s in business administration or any other related fields.
 </li>
 <li>
 6 years of experience in similar role including executive experience.
 </li>
 <li>
 Strong command of English, both written and verbal.
 </li>
 <li>
 Solid communication and interpersonal skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
 </li>
 <li>
 Previous experience in event coordination and booking management is preferred.
 </li>
 <li>
 Quick learner with the ability to adapt to new absorb information within new fields.
 </li>
 <li>
 Background in science or healthcare-related fields is a plus.
 </li>
 <li>
 Completes tasks in resourceful and effective ways.
 </li>
 <li>
 Ability to manage internal and external confidential information with utmost discretion.
 </li>
 <li>
 Works autonomously within established procedures and practices.
 </li>
 <li>
 Ability to work in a fast paced, dynamic work environment.
 </li>
 <li>
 Strict attention to detail.
 </li>
 <li>
 Ability to interact professionally with all organizational levels.
 </li>
 <li>
 Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
 </li>
 <li>
 Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
 </li>
 <li>
 Works well under pressure.
 </li>
 </ul>
</div>

Office Operations Coordinator

PULSE MEDIA

<div>
 
 Position Overview
 
 
 
 We are seeking a highly organized and proactive
 
 Business Administrative Assistant Specialist
 
 to provide comprehensive administrative and operational support in a fully remote environment. This role is ideal for professionals who excel at coordinating workflows, managing documentation, supporting leadership teams, and ensuring that daily business operations run efficiently and smoothly.
 
 
 As a Business Administrative Assistant Specialist, you will serve as a central support resource across departments, helping streamline processes, maintain accurate records, coordinate internal communications, and track key deliverables. This is a high-visibility role that requires attention to detail, strong communication skills, and the ability to manage multiple priorities in a structured, deadline-driven setting.
 
 
 This opportunity is well suited for individuals looking to build or expand a career in
 
 business operations, executive support, administrative management, or operations coordination
 
 within a remote-first organization.
 
 
 
 Key Responsibilities
 
 
 
 
 Administrative &amp; Executive Support
 
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to leadership and cross-functional teams
 </li>
 <li>
 Manage calendars, coordinate meetings, and schedule virtual appointments
 </li>
 <li>
 Prepare reports, presentations, summaries, and internal documentation
 </li>
 <li>
 Assist with travel coordination, expense tracking, and general executive assistance tasks
 </li>
 <li>
 Draft and format professional communications and correspondence
 
 
 </li>
 </ul>
 
 Business Operations Support
 
 
 
 <ul>
 <li>
 Maintain operational trackers, dashboards, and internal workflow systems
 </li>
 <li>
 Monitor deadlines, deliverables, and project milestones
 </li>
 <li>
 Assist with process documentation and standard operating procedures (SOPs)
 </li>
 <li>
 Support onboarding processes and internal compliance documentation
 </li>
 <li>
 Coordinate approvals and ensure documentation is complete and organized
 
 
 </li>
 </ul>
 
 Data &amp; Documentation Management
 
 
 
 <ul>
 <li>
 Update and maintain spreadsheets, databases, and shared systems
 </li>
 <li>
 Review records for accuracy, completeness, and consistency
 </li>
 <li>
 Organize digital files using standardized naming conventions and folder structures
 </li>
 <li>
 Prepare periodic reports and summaries for leadership review
 </li>
 <li>
 Maintain confidentiality of sensitive business information
 
 
 </li>
 </ul>
 
 Communication &amp; Cross-Functional Coordination
 
 
 
 <ul>
 <li>
 Serve as a liaison between departments to ensure alignment
 </li>
 <li>
 Support internal communications and follow-ups
 </li>
 <li>
 Assist with meeting agendas, note-taking, and action item tracking
 </li>
 <li>
 Coordinate project updates and ensure stakeholders remain informed
 </li>
 <li>
 Help improve collaboration across distributed teams
 
 
 </li>
 </ul>
 
 Process Improvement &amp; Quality Control
 
 
 
 <ul>
 <li>
 Identify inefficiencies in administrative workflows
 </li>
 <li>
 Recommend improvements to systems and documentation practices
 </li>
 <li>
 Ensure adherence to established policies and operational standards
 </li>
 <li>
 Support quality control by reviewing documentation before submission
 </li>
 <li>
 Contribute to continuous improvement initiatives
 
 
 </li>
 </ul>
 
 Performance Expectations
 
 
 
 <ul>
 <li>
 High accuracy and consistency in administrative tasks
 </li>
 <li>
 Strong organizational discipline and time management
 </li>
 <li>
 Clear and proactive communication
 </li>
 <li>
 Ability to manage multiple priorities without compromising quality
 </li>
 <li>
 Reliable follow-through on assigned tasks
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Previous experience in administrative support, business operations, or executive assistance preferred
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Proficiency in Microsoft Office or Google Workspace (Word, Excel, Docs, Sheets)
 </li>
 <li>
 Comfortable using collaboration and project management tools
 </li>
 <li>
 Strong attention to detail and ability to follow structured processes
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 <li>
 Reliable internet connection and access to a computer suitable for remote work
 
 
 </li>
 </ul>
 
 Preferred Skills
 
 
 
 <ul>
 <li>
 Experience supporting remote or distributed teams
 </li>
 <li>
 Familiarity with CRM systems, workflow automation tools, or internal dashboards
 </li>
 <li>
 Basic reporting or analytics exposure
 </li>
 <li>
 Strong multitasking and prioritization abilities
 </li>
 <li>
 Interest in business operations, project coordination, or management support
 
 
 </li>
 </ul>
 
 Work Environment &amp; Schedule
 
 
 
 <ul>
 <li>
 Fully remote / work-from-home role
 </li>
 <li>
 Structured workflows with defined deliverables
 </li>
 <li>
 Flexible scheduling within agreed availability windows
 </li>
 <li>
 Training and documentation provided
 </li>
 <li>
 Opportunities for professional growth and advancement
 
 
 </li>
 </ul>
 
 Career Growth &amp; Advancement
 
 
 
 This role provides exposure to leadership operations, cross-functional coordination, and structured business systems. High-performing candidates may progress into
 
 Senior Administrative Specialist, Operations Coordinator, Executive Assistant, Business Operations Analyst, or Project Support Manager
 
 roles.
</div>

Business Administrative Assistant Specialist (Remote)

ALKAFFARY GROUP

<div>
 
 Key Responsibilities (Government Affairs):
 
 
 
 <ul>
 <li>
 Manage and complete all government-related transactions for the company through official electronic platforms such as Balady, Salam, Business Center, and Absher Business.
 </li>
 <li>
 Issue, renew, and follow up on municipal and commercial licenses, ensuring their validity and timely renewal.
 </li>
 <li>
 Coordinate with relevant government authorities, including municipalities, the Ministry of Commerce, Civil Defense, and other regulatory bodies.
 </li>
 <li>
 Submit government applications and track their status until completion, addressing any requirements or observations raised by authorities.
 </li>
 <li>
 Maintain and organize all government-related documents, permits, and licenses, ensuring they are up to date.
 </li>
 <li>
 Ensure the company's full compliance with all applicable government regulations and legal requirements related to its business activities.
 </li>
 <li>
 Represent the company before government entities when required and handle official follow-ups.
 </li>
 <li>
 Prepare periodic reports on the status of licenses, permits, and government transactions and submit them to management.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Human Resources, or a related field
 </li>
 <li>
 2+ years of experience in administrative affairs or human resources
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Ability to handle sensitive information with confidentiality
 </li>
 <li>
 Strong problem-solving skills and a proactive attitude
 </li>
 <li>
 Knowledge of labor laws and regulations is a plus
 </li>
 </ul>
</div>

Administrative Affairs Specialist

Alkaffary Group

<div>Key Responsibilities (Government Affairs):<ul>
<li>
Manage and complete all government-related transactions for the company through official electronic platforms such as Balady, Salam, Business Center, and Absher Business.
</li><li>Issue, renew, and follow up on municipal and commercial licenses, ensuring their validity and timely renewal.
</li><li>Coordinate with relevant government authorities, including municipalities, the Ministry of Commerce, Civil Defense, and other regulatory bodies.
</li><li>Submit government applications and track their status until completion, addressing any requirements or observations raised by authorities.
</li><li>Maintain and organize all government-related documents, permits, and licenses, ensuring they are up to date.
</li><li>Ensure the company&rsquo;s full compliance with all applicable government regulations and legal requirements related to its business activities.
</li><li>Represent the company before government entities when required and handle official follow-ups.
</li><li>Prepare periodic reports on the status of licenses, permits, and government transactions and submit them to management.
</li></ul>Requirements<h3 class="jobSectionHeader">
Qualifications:</h3><ul>
<li>Bachelor's degree in Business Administration, Human Resources, or a related field.</li>
<li>2+ years of experience in administrative affairs or human resources.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li>
<li>Strong organizational skills and attention to detail..</li>
<li>Ability to handle sensitive information with confidentiality.</li>
<li>Strong problem-solving skills and a proactive attitude.</li>
<li>Knowledge of labor laws and regulations is a plus.</li></ul></div>

PULSE MEDIA (EMEA REGION)

<div>
 Position Summary
 
 
 We are seeking a highly organized and proactive Remote Operations Support Specialist to assist with day-to-day operational processes and ensure smooth internal workflows. This role is ideal for individuals who excel at coordinating tasks, maintaining systems, and supporting cross-functional teams in a fast-paced remote environment.
 
 
 As an Operations Support Specialist, you will help streamline processes, manage documentation, track performance metrics, and provide administrative and operational assistance across departments. The ideal candidate is detail-oriented, adaptable, and comfortable handling multiple responsibilities while maintaining accuracy and efficiency.
 
 
 Key Responsibilities
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Support daily operational activities and internal workflows
 </li>
 <li>
 Coordinate with cross-functional teams to ensure timely task completion
 </li>
 <li>
 Maintain and update internal systems, records, and documentation
 </li>
 <li>
 Track operational metrics and prepare performance reports
 </li>
 <li>
 Identify inefficiencies and recommend process improvements
 </li>
 <li>
 Assist with scheduling, resource coordination, and workflow planning
 </li>
 <li>
 Ensure compliance with internal procedures and quality standards
 </li>
 <li>
 Respond to internal requests and provide timely operational support
 
 
 </li>
 </ul>
 Your work will directly contribute to improving productivity, organization, and overall operational effectiveness.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Previous experience in operations support, administrative coordination, or project support roles
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent written and verbal communication abilities
 </li>
 <li>
 Proficiency in tools such as Microsoft Office, Google Workspace, or project management platforms
 </li>
 <li>
 Ability to analyze processes and suggest improvements
 </li>
 <li>
 Strong attention to detail and problem-solving skills
 </li>
 <li>
 Comfortable working independently in a fully remote environment
 
 
 </li>
 </ul>
 Experience in startup, SaaS, logistics, or service-based environments is a plus.
 
 
 Work Structure
 
 
 <ul>
 <li>
 Fully remote work environment
 </li>
 <li>
 Flexible scheduling depending on operational needs
 </li>
 <li>
 Clear performance expectations and productivity benchmarks
 </li>
 <li>
 Ongoing collaboration with cross-functional teams
 
 
 </li>
 </ul>
 Engagement Terms
 
 
 <ul>
 <li>
 Independent contractor or employee classification depending on placement
 </li>
 <li>
 Weekly payments through supported platforms
 </li>
 <li>
 Performance-based incentives may be available
 </li>
 <li>
 Role scope may evolve based on business requirements
 
 
 </li>
 </ul>
 Key Skills
 
 
 Operations Support, Business Operations, Process Improvement, Workflow Optimization, Administrative Support, Project Coordination, Cross-Functional Collaboration, KPI Tracking, Reporting, Documentation Management, CRM Systems, Microsoft Excel, Google Workspace, Time Management, Organizational Skills, Problem Solving, Communication Skills, Remote Work, Process Documentation, Task Management, Data Tracking, Resource Coordination, Performance Monitoring, Operational Efficiency
 
 
 Application Process
 
 
 <ul>
 <li>
 Submit your updated resume highlighting relevant operational or administrative experience
 </li>
 <li>
 Qualified candidates can expect follow-up communication within a few business days
 
 
 </li>
 </ul>
 We are looking for dependable professionals who are passionate about operational excellence and supporting efficient business processes in a remote setting.
</div>

Remote Operations Support Specialist

Explore 1515+ Administrative support specialist in Riyadh this March. Find roles across top companies and apply now to boost your career.

1515 administrative support specialist jobs In Riyadh

Administrative Officer

Entry-Level Administrative Professional - Operations & Office Support (Remote)

Office Operations Coordinator

Business Administrative Assistant Specialist (Remote)

Administrative Affairs Specialist

Administrative Affairs Specialist

Remote Operations Support Specialist