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administrator and administrative assistant

Centro Medico MacArthur Park

Job Summary We are seeking a bilingual, highly organized, and detail-oriented Administrative Coordinator to support daily administrative processes, clinic operations, and certain human resources processes. This role is responsible for ensuring smooth communication across departments, coordinating onboarding, maintaining records, and supporting clinic workflows. Must speak Spanish fluently.Responsibilities Administrative Support<ul><li>Perform clerical duties including document preparation, data entry, and copying</li><li>Provide basic IT troubleshooting support (computer, phone, printers) as needed</li><li>Support special projects, including data collection and task coordination</li><li>Follow up with Finance dept on outstanding staff vouchers</li><li>Printing marketing fliers and distribution (weekly and as needed)</li></ul>Clinic Support (OB/GYN &amp; General Practice)<ul><li>Monitor and report certain metrics that will be trained</li><li>Coordinate daily face sheet distribution</li><li>Assist patients with completion of required forms</li></ul>Human Resources &amp; Onboarding<ul><li>Coordinate onboarding for staff</li><li>Prepare and track new hire documentation and onboarding packets</li><li>Set up system access (usernames, passwords, email accounts)</li><li>Ensure all onboarding checklist requirements are completed and documented</li></ul>Credentialing (Licensed Staff)<ul><li>Process credentialing documentation, including applications and required forms</li><li>Coordinate malpractice applications and provider onboarding requirements</li></ul>HR Tracking &amp; Compliance<ul><li>Staff roster (roles, hire dates, training, system access)</li><li>Attendance (vacation, sick time, tardiness, absences)</li></ul>Scheduling &amp; Coverage Coordination<ul><li>Monitor schedules to identify gaps and communicate solutions</li><li>Coordinate staff coverage with supervisors for absences and scheduling needs</li></ul>Qualifications<ul><li>1&ndash;3 years of administrative, HR, or healthcare operations experience preferred</li><li>Spanish speaking</li><li>Strong organizational and multitasking skills</li><li>Excellent attention to detail and follow-through</li><li>Strong communication and coordination skills</li><li>Proficiency in Microsoft Office or Google Workspace</li><li>Experience with EMR systems is a plus</li></ul>Pay: $21.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Administrator and Administrative Assistant

Jobot

<div>
 Want to learn more about this role and Jobot? Click our Jobot logo and follow
 
 our LinkedIn page!
 
 
 
 Job details:
 
 
 100% REMOTE Data Entry Clerk / Data Entry Operator Needed For Small Engineering Company!
 
 
 
 This Jobot Job is hosted by: Reed Kellick
 
 Are you a fit? Easy Apply now by clicking the "Easy Apply" button
 
 and sending us your resume.
 
 Salary: $25 - $27 per hour
 
 
 
 
 
 A bit about us:
 
 
 
 
 We are a small, but growing engineering company that is on the lookout for a fully work from home Data Entry Assistant / Data Entry Associate based in California!
 
 
 
 
 
 Why join us?
 
 
 
 
 As a Data Entry Administrator / Data Processor in our company, we are able to offer:
 
 
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 Pay between $25 and $27/hr!
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 Paid time off (vacation, sick leave, and holidays)!
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 Health, dental, and vision insurance!
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 Retirement savings plan / 401(k) options!
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 Professional development opportunities and training programs!
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 Supportive and collaborative remote work environment!
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 Employee recognition programs and performance incentives!
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 Supply of work equipment fully paid by the company!
 
 
 
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 </ul>
 
 
 Job Details
 
 
 
 
 As a Data Entry Coordinator / Office Administrator on our team, we are looking for:
 
 
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 California residency
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 High school diploma or equivalent (Associate&rsquo;s or Bachelor&rsquo;s degree preferred)
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 Proven experience in data entry or administrative support
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 High typing accuracy and speed
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 Proficiency in Microsoft Excel, Google Sheets, and basic office software
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 Experience working in architecture, construction, or engineering environments
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 Familiarity with project management or document management systems
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 Basic understanding of project documentation and contract records
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 Experience handling digital drawings, project logs, or document control
 
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 </ul>
 systems
 
 
 Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
 
 
 
 
 Want to learn more about this role
 
 and Jobot?
 
 
 Click our Jobot logo and follow our LinkedIn page!\n
</div>

Data Entry Specialist

The Wonderful Company LLC

<div>Company Description 
You may know us as FIJI Water, POM Wonderful, Justin Wine, Teleflora and Halos Citrus, but we&rsquo;re all Wonderful &ndash; and we have a great opportunity for an Administrative Assistant. We&rsquo;re looking to make the world a healthier place through an uncompromising commitment to the well-being of our employees and their families. We foster a collaborative workforce that encourages an entrepreneurial spirit and openness to change.
The Administrative Assistant is a key contributor to the Human Resources team, providing seamless administrative support and ensuring uninterrupted coverage for the President, Senior Vice Presidents, and Executives of The Wonderful Company. This role requires a highly organized, professional, and resourceful individual who excels at managing diverse administrative and office management tasks while maintaining discretion and efficiency. The Administrative Assistant interacts extensively with company leadership, supporting strategic initiatives and contributing to a smooth, high-functioning executive environment. This position reports to the Sr. Director, Human Resources.
This position will be based at our West Los Angeles, CA office. We work a hybrid schedule with an in-office requirement Monday-Wednesday and the option to work remotely on Thursday and Friday. 
Job Description 
<ul><li>
Provide essential coverage for Executive Assistants while they are out of the office or require additional support and coverage for receptionists on breaks and vacations.</li><li>
Utilize excellent organizational skills to maintain complex calendar management including meeting scheduling, travel arrangements, accommodations and other transportation plans.</li><li>
Demonstrate flexibility and adaptability by supporting a variety of projects and adjusting schedules as needed to meet evolving business and executive needs.</li><li>
Collaborate across teams to enhance office efficiency, communication, and overall workplace experience.</li><li>
Proactively manage and coordinate all executive floor requirements, from food stock to office essentials, ensuring leaders have everything needed for smooth operations and meetings.</li><li>
Coordinate and place building-wide grocery and snack orders in accordance with The Wonderful Company&rsquo;s snack program, ensuring consistent stock levels.</li><li>
Ensure conference rooms are well-maintained and available for use.</li><li>
Coordinate and manage the new employee headshot program, ensuring timely scheduling, professional photography, and seamless integration into company records.</li></ul> 

Qualifications 
<ul><li>
Minimum of 1 year of experience (internships applicable), with experience supporting Executives and participating in office management</li><li>
Four-year degree in Communications, Business Administrator, or a related field preferred</li><li>
Strong knowledge of Microsoft Office products with the ability to format presentations and develop basic reports.</li><li>
Proven ability to exhibit poise and confidence while aiding in a variety of functions.</li><li>
Possess high level of organization, attention to detail and discretion with a high sense of urgency.</li><li>
Ability to handle matters of confidentiality with utmost tact and diplomacy.</li></ul>
Pay Range: $28.00 - $29.00 hour. Final compensation will be dependent upon skills &amp; experience. 
Additional Information 
<ul><li>
Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future and including:<ul><li>
24/7 online physician consultations</li><li>
virtual mental health resources</li><li>
life coaching</li><li>
engaging employee community groups</li><li>
cash rewards for healthy habits and fitness reimbursements</li><li>
library of on-demand fitness videos</li></ul></li><li>
Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units.</li><li>
Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses.</li><li>
Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward.</li><li>
Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace.</li><li>
Building a Healthy Society: To date, our co-Founders Lynda and Stewart Resnick, through their foundations and The Wonderful Company, have invested more than $2.5 billion in education, health and wellness, community development, and sustainability initiatives across California&rsquo;s Central Valley, Fiji, and the world. In 2025, Wonderful ranked as #1 in PEOPLE&rsquo;s &ldquo;100 Companies That Care&rdquo; list and was named one of Fortune magazine&rsquo;s 100 Best Companies to Work For. To learn more about our corporate social responsibility efforts, visit csr.wonderful.com.</li><li>
Giving Back to the Community: Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities.</li></ul>
Headquartered in Los Angeles, The Wonderful Company is a privately held $6 billion company dedicated to harvesting health around the world through its iconic consumer brands. The company&rsquo;s 10,000 employees worldwide are committed to bringing consumers everywhere the freshest, most wholesome pistachios, citrus and pomegranates; bottling the finest water and wines; and creating colorful bouquets that are sure to touch the heart. This commitment is reflected in the company&rsquo;s market share: Wonderful Pistachios&reg; is America&rsquo;s No. 1 tree nut and America&rsquo;s fastest-growing snack; Wonderful&reg; Halos&reg; is the No. 1 mandarin orange in America; POM Wonderful&reg; is the No. 1 100% pomegranate brand in America; FIJI&reg; Water is America&rsquo;s No. 1 premium imported bottled water brand; JUSTIN&reg; Wine has the No. 1 Cabernet Sauvignon in California; and Teleflora&reg; is the world&rsquo;s leading floral delivery service.
The Wonderful Company&rsquo;s connection to consumers has health at its heart and giving back at its core. The company has a long-standing commitment to corporate social responsibility, including more than $1 billion invested in environmental sustainability; $65 million in charitable giving, education initiatives, and innovative health and wellness programs each year; and $143 million toward the construction of two charter school campuses in California&rsquo;s Central Valley. To view the current Corporate Social Responsibility report, visit www.wonderful.com/csr.
To learn more about The Wonderful Company, its products and its core values, visit www.wonderful.com, or follow us on Facebook, Twitter and Instagram.
The Wonderful Company is an Equality Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories.
#LI-EC1
#LI-HYBRID 
EEO is the law - click here for more information</div>

Administrative Assistant, Floater Support

St Vincent De Paul Society Of Los Angeles

<div>Description:

 Position Summary
The Executive Administrator provides high-level administrative and operational support to the Executive Director and Fund Development Director of a nonprofit organization. This role ensures smooth day-to-day operations, facilitates communication with stakeholders, and supports the organization&rsquo;s mission through efficient administrative processes.
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Key Responsibilities<ul><li>Executive Support:</li></ul>
o Manage calendars, schedule meetings, and coordinate travel for the Executive Director.
o Prepare and edit correspondence, reports, and presentations.
o Administer files and databases.<ul><li>Board &amp; Donor Relations:</li></ul>
o Assist with board meeting preparation, including agendas, minutes, and materials.
o Support donor stewardship activities, including contacting donors, updating accounts and preparing acknowledgment letters.
o Act as in office liaison for Executive and Fund Development directors<ul><li>Event &amp; Program Coordination:</li></ul>
o Help organize fundraising events, community outreach programs, and special projects.
o Maintain timelines and ensure deliverables are met for organizational initiatives.<ul><li>Office Administration:</li></ul>
o Maintain accurate records and filing systems (digital and physical).
o Participate in regular training to stay up to date on software changes and advancements<ul><li>Compliance &amp; Reporting:</li></ul>
o Assist with fund development reporting and compliance documentation.
o Support preparation of annual reports and audits.<ul><li>Office Oversite:</li></ul>
o Maintain and order office supplies.
o Order catering for meetings. (maybe list as organize and manage meeting needs)
o Miscellaneous Duties: Other related duties as delegated by supervisor(s).
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Requirements:

 Qualifications<ul><li>Education: High School Diploma or equivalent.</li><li>Experience: 3+ years of administrative experience, preferably in a nonprofit setting.</li><li>Skills:</li></ul>
o Strong proficiency in Microsoft Office Suite and donor management software (e.g., Raiser&rsquo;s Edge, Salesforce, Bloomerang).
o Excellent written and verbal communication skills.
o Ability to manage multiple priorities and deadlines.
o High level of discretion and confidentiality.<ul><li>Ability to lift 25-30 lbs., stretch, twist, and sit for long periods of time.</li></ul>
Preferred Attributes<ul><li>Passion for the organization&rsquo;s mission and values.</li><li>Detail-oriented with strong organizational skills.</li><li>Ability to work collaboratively with diverse stakeholders.</li></ul> 
Full-time employees are offered medical, dental, vision and 403b options. The Society covers 90% of the cost for medical, vision, and HMO dental benefits
SVDPLA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.
The society of St. Vincent de Paul will consider the employment of qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box) Ordinance.</div>

Executive Administrator

JWCH Institute

<div>The Mission of JWCH Institute is to improve the health status and well-being of under-served segments of the population of Los Angeles Area through the direct provision or coordination of health care, health education, services, and research.<div><div><div><div><div><div><div><div><div><div><div> 
Position Description:
The Medical Assistant for JWCH is a full-time position under the direct supervision of the Clinic Administrator or Clinic Designee. Within the regulatory scope of practice, the Medical Assistant will assists in the provision of direct patient care by performing routine patient care procedures and technical supportive functions. Medical Assistants at Wesley Health Care Centers work side by side with our health care teams providing care for patients in a clinical setting. As a Medical Assistant at JWCH, you will have the opportunity to grow your career while helping to improve the lives and health status of the underserved segments of the population of the greater Los Angeles area.
Principal Responsibilities:<ul><li>
Performs routine (noninvasive) patient care functions as prescribed by licensed health care personnel following established clinic policies and procedures within defined scope of education, training and responsibilities</li><li>
Collects and records patient data including height, weight, BMI, temperature, pulse, respiration rate and blood pressure, pulse oximeter, and peak flow measurement. according to established policies and procedures</li><li>
Performs lab tests, including finger sticks, after appropriate training and verification of competency,</li><li>
Administers immunizations and all medications per provider's order after a licensed health care professional verifies the correct medication and dosage,</li><li>
Performs venipuncture and PPD skin placement. Documents measurement of PPD skin test and reports information directly to the provider or to the Registered Nurse</li><li>
Applies/removes bandages and dressings,</li><li>
Applies principles of aseptic technique and infection control per policy and procedures,</li><li>
Provides basic health information and education to patients using established policies and procedures,</li><li>
Works with patients on self-management goal as defined in the case management contract and/or under the direction of a licensed health care provider.</li><li>
Performs routine clerical functions as assigned</li><li>
Takes and routes phone calls timely and efficiently</li><li>
Schedules routine and follow-up appointments</li><li>
Accurately files all patients&rsquo; labs, X-ray, EKG results and other documents after the provider has seen and signed off the information.</li><li>
Keeps patient exam rooms and work areas clean and stocked.</li><li>
Maintains confidentiality at all times.</li><li>
Participates in assigned staff and other meetings, including quality improvement, case conferences and in-service meetings,</li><li>
Participates in all safety programs, which may include assignment to an emergency response team,</li><li>
Performs other duties and tasks as may be required or assigned.</li></ul>
Requirements:<ul><li>
High School Diploma or GED</li><li>
Graduation from an accredited Medical Assistant school with a current MA certificate</li><li>
Verification of appropriate hours in approved Medical Assistant course to perform venipuncture</li><li>
Current BLS certificate from the American Heart Association</li><li>
Two years&rsquo; experience in an ambulatory clinic preferred</li><li>
Bilingual (English/Spanish) preferred.</li><li>All JWCH, Wesley Health Centers workforce members are recommended to be fully vaccinated and boosted against COVID-19.</li></ul><div></div> 
Become part of a team where your work matters. Apply today and help us change lives, one patient at a time.<div>
JWCH Institute, Inc + Wesley Health Centers is an Equal Opportunity and Fair Chance Employer.</div></div></div></div></div></div></div></div></div></div></div></div></div><div></div>

Medical Assistant

Elite Placement Group, Inc.

<div>
 
 
 Administrative Assistant &ndash; Private Equity Firm
 
 
 
 
 Hybrid schedule: 4 days in office, 1 day remote (Century City)
 
 
 
 Starting base salary up to
 
 $85K DOE
 
 and excellent benefits
 
 
 
 
 
 Our client, a well-established private equity firm, is seeking a polished and proactive Administrative Assistant to join their Los Angeles office (Century City). This is an excellent opportunity for an early-career professional looking to build a career within the finance industry while supporting a dynamic team in a fast-paced environment.
 
 
 
 
 
 Key Responsibilities:
 
 
 &bull; Provide administrative support to executives and investment team members
 
 
 &bull; Manage complex calendars, coordinate meetings, and schedule conference calls
 
 
 &bull; Assist with travel arrangements and expense reporting
 
 
 &bull; Prepare documents, presentations, and maintain organized filing systems
 
 
 &bull; Coordinate office logistics and assist with internal projects as needed
 
 
 &bull; Help ensure the office operates efficiently day-to-day
 
 
 
 
 
 Qualifications:
 
 
 &bull; Bachelor&rsquo;s degree
 
 
 &bull; 1&ndash;3 years of professional administrative or office experience
 
 
 &bull; Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
 
 
 &bull; Strong organizational skills and attention to detail
 
 
 &bull; Excellent written and verbal communication skills
 
 
 &bull; Professional demeanor and the ability to work in a fast-paced environment
 
 
 
 
 
 Local Los Angeles candidates only please
 
 
 
 
 
 We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the State of California.
 
 
 
</div>

Administrative Assistant

<div>
 
 
 Human Resources Administrative Assistant
 
 
 
 
 Location:
 
 Van Nuys, CA
 
 
 
 Pay Rate:
 
 $23&ndash;25/hour, based on experience
 
 
 
 Employment Type:
 
 Contract with possibility of hire depending on performance
 
 
 
 Position Overview
 
 
 
 The HR Administrative Assistant will provide comprehensive clerical and administrative support to the Human Resources team. This position plays a critical role in maintaining accurate employee records, coordinating onboarding efforts, and ensuring smooth day-to-day HR operations.
 
 
 
 Key Responsibilities
 
 
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 Assist with onboarding and new hire paperwork, including preparing offer packets and entering employee data into HRIS
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 Maintain and update personnel files, both electronic and paper, ensuring compliance and confidentiality
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 Schedule interviews, coordinate calendars, and assist with recruiting logistics
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 Support benefits administration by processing enrollment forms and responding to employee inquiries
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 Track compliance items such as I-9 documentation, background checks, certifications, and training records
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 Prepare employment verification letters and general HR correspondence
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 Provide payroll support by collecting timesheets, updating employee information, and assisting with data entry
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 Order office supplies and maintain inventory for the HR department
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 Assist with organizing company events, meetings, and employee engagement activities
 </li>
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 Prepare reports, spreadsheets, and presentations for management
 </li>
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 Answer incoming calls and emails, directing inquiries to the appropriate department
 </li>
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 Perform general office duties such as filing, scanning, copying, and document organization
 </li>
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 Provide administrative support to leadership as needed
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 1&ndash;3 years of administrative experience, preferably in a Human Resources setting
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, Outlook)
 </li>
 <li>
 Experience with HRIS systems is a plus
 </li>
 <li>
 Ability to handle confidential information with discretion
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Ability to manage multiple tasks and meet deadlines
 </li>
 </ul>
 
 
 
 
 
 Equal Opportunity
 
 
 
 Employer/Veterans/Disabled
 
 
 To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
 
 
 The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
 
 
 &bull; The California Fair Chance Act
 
 
 &bull; Los Angeles City Fair Chance Ordinance
 
 
 &bull; Los Angeles County Fair Chance Ordinance for Employers
 
 
 &bull; San Francisco Fair Chance Ordinance
 
 
 
</div>

Human Resource Administrative Assistant

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