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administrative assistant 3 Jobs in New York

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administrator

Mace Group

<div></div><div><div>At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.</div><div>
Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.</div><div>
The Project:</div><div>
Mace, as part of MPA delivery partner joint venture of Mace-Parsons-Arcadis, have been selected as the Gateway Development Commissions partners of choice to support the GDC across the Gateway Program in New York, inclusive of the Hudson Tunnel Project.</div><div>
The busiest rail connection between New York, New Jersey, and the Northeast Corridor, the Hudson Tunnel Project will improve capacity, reliability, and resiliency of commuter and intercity rail transit serving 800,000 daily passengers from Washington, D.C. to New York and New England. A milestone project supported by the bipartisan Infrastructure Investment and Jobs Act (IIJA), the project is slated to receive nearly $12 billion in federal funding, the largest investment in a mass transit project in modern history.</div><div>
Our values shape the way we consult, and define the people we want to join us on our journey, they are:</div><ul><li>
Safety First - Going Home Safe and Well.</li><li>
Client Focus - Deliver on Our Promise.</li><li>
Integrity - Always Do the Right Thing.</li><li>
Create Opportunity - For Our People to Excel.</li></ul>
You&rsquo;ll Be Responsible For:<ul><li>
Assist project managers and team members with administrative tasks, including document preparation, report generation, data entry, and correspondence.</li><li>
Coordinate meetings, appointments, and travel arrangements for project staff, visiting teams, and stakeholders.</li><li>
Maintain project files, records, and databases, ensuring accurate and efficient documentation of project activities.</li><li>
Manage incoming and outgoing project correspondence, emails, and phone calls, directing inquiries to the appropriate personnel.</li><li>
Support procurement activities, including purchase orders, invoices, and vendor coordination.</li><li>
Assist in organizing project events, team building activities, and office functions to foster a positive work environment.</li><li>
Collaborate with internal departments, contractors, and external partners to facilitate communication and information flow.</li></ul>
You&rsquo;ll need to have:<ul><li>
High school diploma or equivalent; additional certification in Office Administration or related field is a plus.</li><li>
Proven experience as an Administrative Assistant, Office Administrator, or similar role, preferably in a construction or engineering environment.</li><li>
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint), email management, and office software.</li><li>
Strong organizational skills, attention to detail, and ability to multitask effectively in a fast-paced environment.</li><li>
Excellent communication, interpersonal, and teamwork abilities.</li><li>
Ability to maintain confidentiality, handle sensitive information, and prioritize tasks efficiently. 
 
Note: The estimated starting salary for this position is $100k. Starting salary may vary based on permissible, non-discriminatory factors such as experience, skills and qualifications.</li></ul>
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.<div>
We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.</div></div>

Administrator

Dore Partnership

<div>About Us 
Founded in 1997, Dore Partnership is a leading global executive search partner to the investment industry, specializing in identifying and securing transformative talent for ambitious companies worldwide. With offices in New York and London, the firm offers a global reach combined with deep industry expertise. 
Job Summary: 
We are seeking a motivated and reliable Technology Associate to join our Technology team. This is an entry-level role providing hands-on experience across IT support, systems administration, and internal technology operations within a fast-paced professional services environment. 
You will play a key role in supporting day-to-day technology needs across the business, ensuring users are effectively supported and issues are resolved properly and efficiently. This role requires strong ownership, attention to detail, and the ability to operate in a busy environment where responsiveness and reliability matter. 
You will work closely with the Systems Administrator and IT Director, gaining exposure to infrastructure, Microsoft 365, security, and project-based work. Over time, you will be expected to take on increasing responsibility. 

Key Responsibilities:
<ul>
<li>User Support: Provide timely and effective 1st and 2nd line technical support to end-users (both in-office and remote) across New York and London. Troubleshoot hardware, software, network connectivity, printers, mobile devices, and AV equipment, ensuring issues are fully resolved.</li>
<li>User Onboarding: Support onboarding processes, including device setup, account provisioning, and access configuration. Deliver clear and structured technology introductions to new joiners</li>
<li>Microsoft 365 Support: Assist in supporting and administering Microsoft 365 services (Exchange Online, SharePoint Online, Teams, Azure AD, Intune), including user lifecycle management and permissions.</li>
<li>Infrastructure Support: Assist in maintaining core IT infrastructure, including Windows Server environments, Active Directory, networking fundamentals, and cloud infrastructure (IaaS) environments such as Azure, AWS, or Google Cloud.</li>
<li>Security &amp; Compliance: Support the implementation of security controls, including patch management, endpoint protection, and access controls, in line with company policies and data protection requirements.</li>
<li>Application Support: Support and troubleshoot business applications, including Microsoft Office and internal CRM/ATS platforms.</li>
<li>Asset Management: Maintain accurate records of IT hardware, software licenses, and peripherals. Ensure devices are correctly configured and tracked.</li>
<li>Documentation: Create and maintain clear, accurate documentation for systems, processes, and user guides. Documentation should be maintained proactively.</li>
<li>Project Support: Assist with IT projects, including system upgrades, migrations, and new technology implementations. Take ownership of assigned tasks and deliver them to completion.</li></ul> 


Required Skills and Qualifications:
<ul>
<li>0-2 years&rsquo; experience in IT support or a related field</li>
<li>Solid working knowledge of Windows 11 (macOS exposure is a plus)</li>
<li>Familiarity with Microsoft 365 fundamentals</li>
<li>Exposure to Microsoft Intune or other MDM solutions</li>
<li>Exposure to Active Directory or similar identity systems</li>
<li>Strong written and verbal communication skills</li>
<li>Good problem-solving ability with a structured approach</li>
<li>High attention to detail and ability to follow tasks through</li>
<li>Ability to prioritise and manage multiple tasks in a busy environment</li>
<li>Professional, reliable, and responsive</li>
<li>Knowledge of cloud infrastructure / IaaS concepts (Azure, AWS, or Google Cloud)</li>
<li>Demonstrated willingness to learn beyond core responsibilities</li></ul> 


Preferred Qualifications:
<ul>
<li>CompTIA A+, Network+, or Azure Fundamentals certifications</li>
<li>Basic networking knowledge (Wi-Fi, switches, firewalls)</li>
<li>Experience supporting macOS environments</li>
<li>Basic scripting or automation (PowerShell, Python)</li>
<li>Exposure to CRM/ATS systems (Ezekia, Invenias, or similar)</li>
<li>Interest in automation tools</li>
<li>Degree or bootcamp in Computer Science, Information Technology, or a related field</li></ul> 


Additional Expectations:
<ul>
<li>Comfortable working in a fast-paced environment where priorities can change</li>
<li>Takes ownership of issues and follows them through to resolution</li>
<li>Communicates clearly with non-technical stakeholders</li>
<li>Produces accurate work and maintains high standards</li>
<li>Demonstrates initiative rather than waiting for direction</li></ul></div>

Technology Associate

Nutrafol

<div>
 Keep Growing with Nutrafol
 
 
 We&rsquo;re a growing company. Everything we do, we do to help people grow into the best version of themselves. As the pioneers of hair wellness, we create clinically tested products for hair growth and provide support for people at every step of their hair journey.
 
 
 Our multi-factorial approach targets key root causes of hair thinning using a patented blend of standardized vitamins, minerals and natural ingredients -- and is recommended by over 7,500 physicians and hair professionals for trusted, reliable results. We never settle, and are continuously challenging existing treatments and methodologies to advance the frontier of hair science. As we help our customers grow, we grow too -- by embracing individuality and differences, leading by example, and empowering ourselves and others with our passion for wellness and innovation.
 
 
 Keep growing. It&rsquo;s our mantra. Our commitment to helping anybody and everybody committed to realizing their own potential to grow.
 
 
 
 About You
 
 
 
 Nutrafol is seeking a detail-oriented multi-tasking Executive Assistant/Office Manager to join our team. This individual will provide high-level administrative support to the Executive team, as well as manage the general administration of our New York City office - this will be a hybrid role with a minimum of 3 in-office days per week. (*Our office is located in the Flatiron District and is easily accessible via public transit.)
 
 
 This position is an outstanding opportunity for a highly motivated executive assistant to assume a pivotal role in the evolution of a fast-growing, highly respected organization. The Executive Assistant and Office Manager will be responsible for providing comprehensive support to the CEO and the Executive team, while managing Nutrafol&rsquo;s day to day office operations. Our team of 7 executives are mostly remote with moderate travel, and our office is about 7,000 square feet.
 
 
 This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
 
 
 
 Responsibilities
 
 
 
 
 Executive Support: 80%
 
 
 
 <ul>
 <li>
 Provide administrative support to our CEO and our executive team (7)
 </li>
 <li>
 Manage executive calendars by scheduling calls, travel, meetings, and coordinate all related arrangements
 </li>
 <li>
 Handle coordination and management of executive travel, group logistics, meetings and interviews
 </li>
 <li>
 Prepare and coordinate executive correspondence and mailings
 </li>
 <li>
 Use G-Suite and MS Word, PowerPoint, and Excel skills to develop documents, presentations, and reports
 </li>
 <li>
 Review and process all executives&rsquo; expense reports for payment in Expensify
 </li>
 <li>
 Supply administrative and meeting support as requested by the executive team
 
 
 </li>
 </ul>
 
 Office Management: 20%
 
 
 
 <ul>
 <li>
 Manage all office mail: sorting, opening and distributing, scanning, filing, etc. in coordination with the People Team
 </li>
 <li>
 Manage ordering of all office supplies, kitchen snacks, and any miscellaneous orders
 </li>
 <li>
 Design, manage, communicate and oversee implementation of office operations, policies, and procedures
 </li>
 <li>
 Evolve and improve the operational efficiency of systems and processes impacting office operations in partnership with the People Team
 </li>
 <li>
 Maintain responsibility for general office upkeep and &ldquo;look and feel.&rdquo; This includes keeping kitchen and supply areas stocked, clean and functional, and office equipment
 </li>
 <li>
 Liaise with all building staff and external contractors; including planning, coordinating, and managing onsite requirements
 </li>
 <li>
 Interface effectively with building and facilities, coordinate office maintenance, and drive issues to resolution
 </li>
 <li>
 Provide event support and planning, including retreats, meetings, and staff events. This includes logistical research and planning and day-of support
 </li>
 <li>
 Develop and maintain virtual files and organizational systems as needed or requested
 </li>
 <li>
 Schedule conference rooms, resolving conference room scheduling and technology issues for team
 </li>
 <li>
 Assist with office needs, acquiring new and disposing of old furnishings, and upkeep as needed or requested. Assist with onsite storage maintenance and upkeep. Work with vendors to direct completion of requests and maintenance needs
 </li>
 <li>
 Participate as needed in special projects and events
 </li>
 <li>
 Perform other duties as assigned
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Ability to be in the office at a minimum of three (3) days per week
 </li>
 <li>
 Successful experience working with executive-level staff; outstanding organizational and administrative skills
 </li>
 <li>
 5+ years&rsquo; experience as an office administrator, operations manager, or executive assistant
 </li>
 <li>
 Advanced-level skillset with G-Suite, Slack, and MS Word, PowerPoint, Excel, Zoom, and Adobe
 </li>
 <li>
 Able to distinguish between urgent and non-urgent issues and multi-task on a continuing and consistent basis
 </li>
 <li>
 Detail-oriented with the ability to prioritize and organize tasks
 </li>
 <li>
 Judgment to treat confidential information appropriately and maintain a high level of trust
 </li>
 <li>
 Ability to thrive in a fast-paced, constantly changing environment (high growth company experience preferred) and must have corporate working background
 
 
 </li>
 </ul>
 Nutrafol takes into consideration a wide range of factors in final compensation decisions, including but not limited to: skill sets, experience and training, licensure and certifications, qualifications and education, and other business and organizational needs. The listed range is applicable only to the annual base salary and does not include additional perks, benefits, or applicable bonus eligibility comprising the total compensation package.
 
 
 
 Salary Range
 
 
 
 $120,000 - $135,000 USD
 
 
 
 Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 Fully remote work experience
 </li>
 <li>
 Comprehensive medical, dental, and vision package, including FSA program
 </li>
 <li>
 401K with employer match
 </li>
 <li>
 Quarterly Bonus Program
 </li>
 <li>
 Flexible PTO
 </li>
 <li>
 Two company-wide wellness breaks every day
 </li>
 <li>
 Free lunch on us every Tuesday and Thursday via Seamless/Grubhub
 </li>
 <li>
 Monthly wellness stipend
 </li>
 <li>
 Monthly internet stipend
 </li>
 <li>
 Monthly cell phone stipend
 </li>
 <li>
 Annual learning &amp; development stipend
 </li>
 <li>
 Free meditation app membership (Headspace)
 </li>
 <li>
 Free Nutrafol subscription
 </li>
 <li>
 Pet insurance discounts and benefits
 
 
 </li>
 </ul>
 
 California residents may review our CCPA notice here.
 
</div>

Executive Assistant / Office Manager (Hybrid)

Administrative Assistant

FirstService Residential

<div>Description 
 
The Company: 
 
FirstService Energy is the trusted energy advisor and affiliate company of FirstService Residential. FirstService Energy offers customized and cost-effective efficiency solutions, energy purchasing programs, data services, and more to reduce the carbon emissions, compliance requirements, and operating costs of properties managed by FirstService Residential. 
 
Job Overview:
 
 
Energy Manager will support our On-site Energy Manager Program. The Energy Manager will work collaboratively with the assigned Facilities Departments to identify and implement energy saving opportunities related to operational initiatives, preventative maintenance, and capital improvements. 
 
Your Responsibilities:
 
 
The Energy Manager will complete the tasks associated with NYSERDA PON 3701 including: 
<ul><li>
Develop a strategy for energy savings Measurement &amp; Verification.</li><li>
Compile required project deliverables associated with required tasks</li><li>
Develop a road map of the onsite energy manager process for online publishing.</li><li>
Initiate and develop an energy management plan within the first three months of beginning the project.
</li><li>Work with the data services team to develop and maintain an energy tracking and monitoring system.
</li><li>This will include compiling monthly energy consumption and cost data for all electric and natural gas utility meters along with building submeters (when applicable).
</li><li>Develop and maintain a cross-functional energy team and hold monthly meetings.</li><li>
Conduct walkthrough audits and create reports that identify savings opportunities for further investigation.
</li><li>Review maintenance operational schedules and procedures to identify opportunities for operational savings and develop preventative maintenance plans.</li><li>
Schedule at least one employee training session to address the identified operational energy saving opportunities.</li><li>
Develop and propose energy-savings projects, including developing the business case for implementing the projects.</li><li>
Manage energy saving projects related to capital improvements, low and no cost operational initiatives, preventative maintenance, HVAC and lighting controls, and behavior change, in collaboration with the Facilities Department.</li><li>
Report progress to NYSERDA: participate in NYSERDA kick-off and exit meetings and project management check-ins with NYSERDA via conference call at least once per month.</li><li>
Provide quarterly savings reports that document results from both capital upgrades and operational changes. Provide a final report that documents overall effort and progress toward facility energy reduction goal.</li><li>
Develop a case study of the energy manager pilot, including savings metrics, for online publishing.</li><li>
Analyze building utility price structure and consumption data (electricity, natural gas, water) for trends and anomalies.</li><li>
Attend board and committee meetings as requested, typically after 5:00 PM.</li><li>
Able work out of the Brooklyn on-site office 20 hours per week.</li></ul> 
 
Additional duties may include support for other assigned projects but not limited to: 
<ul><li>
Perform building walk-throughs as needed, recommend energy and water efficiency upgrades and low-cost/no-cost operational improvements.</li><li>
Prepare building energy reports with estimated savings, implementation strategies, and return-on-investment.</li><li>
Attend board meetings as required (often at night and in-person) to explain and pitch energy offerings.</li><li>
Create target lists of buildings based on energy spend or usage and propose services to generate savings.
</li><li>Develop high ROI/prescriptive measure programs that will help drive building energy reduction.
</li><li>Represent and present on behalf of FirstService Energy at industry related events.</li><li>
Maintain relationships with vendors, municipalities, local NGOs to support energy project implementation.</li></ul> 

Minimum Skills &amp; Qualifications:
 
<ul><li>Strong verbal and written communication skills.</li><li>
Able to stand for 2+ hours at a time as needed.</li><li>
Experience with combined heat and power systems/CHP/Cogen</li><li>
Undergraduate Degree in Engineering, Sustainability, or another related field</li><li>
Hold one or more energy-related certifications: CEM, EBCP, CBCP, LEED O&amp;M</li><li>
7+ years&rsquo; experience working in energy management, building science, sustainability, energy auditing/consulting.</li><li>
Advanced knowledge of building mechanical systems (boilers, chillers, cooling towers, PTACs, thermal and DHW distribution systems, BAS, Heat Pumps, Distributed Generation).</li><li>
Advanced knowledge of steam distribution systems and Energy Management boiler systems</li><li>
Able to travel to buildings in the region as needed to conduct fieldwork and attend meetings.</li><li>
Available to attend evening board meetings and special events after 5:00 pm.</li><li>
Physically able to climb ladders and walk interior and exterior buildings spaces.</li></ul> 

Knowledge, Skills, &amp; Abilities: 
<ul><li>
Worked with utility state/utility incentive programs</li><li>
Knowledge of electric vehicles &amp; charging technology.</li><li>
Experience with Cozy/Kelvin units and or Runwise platform</li><li>
Excellent analytical, communication, and project management skills</li><li>
Able to work independently and in a team to accomplish goals/targets
</li><li>Knowledge of local energy regulations and by-laws/ordinances in NYC</li><li>
Knowledge of energy management, HVAC equipment and controls, lighting systems, Building Management Systems/Building Automation Systems, energy audit methodology, and potential energy conservation measures.</li><li>
Ability to identify and implement energy saving opportunities related to operational initiatives, preventative maintenance, and capital improvements.</li><li>
Demonstrated business acumen and leadership skills necessary for effectively presenting energy saving projects to the administration.</li><li>
Comfortable presenting technical energy information in-person and virtually to varied audiences including client board members, internal associates, and public stakeholders.
</li><li>Ability to utilize computers and relevant software such as Microsoft Excel and Word and HVAC controls programs.</li><li>
Ability to analyze problems, identify and implement effective solutions, and achieve results.</li><li>
Ability to effectively interact as a team member with the goal of achieving shared objectives.</li><li>
Experienced in energy management and carbon reduction strategies in multifamily/condominium/strata/high-rise buildings.</li><li>
Have strong interpersonal skills to build great relationships with internal and external individuals/teams.</li><li>
Open-minded which allows you to embrace a culture of continuous learning and sharing of ideas.</li></ul> 
 
What We Offer: 
 
As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time-off benefits, paid holidays, and a 401(k) with a competitive company match.
 
 
Compensation range $90,000 - $120,000 annual salary. In addition, eligible to participate in FirstService incentive plan with a bonus percentage based on the annual salary. 
 
#LI-AS1 
#LI-Hybrid 
 
Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. 
 
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. 
 
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a &ldquo;reasonable accommodation,&rdquo; as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com. 
 
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.</div>

Energy Manager

Moroccanoil

<div>
 
 
 Company Overview
 
 
 
 Inspired by the Mediterranean, Moroccanoil comes to life through our iconic turquoise packaging and signature fragrance, for an exotic experience that transports the senses. Our original Moroccanoil Treatment pioneered oil-infused haircare and sparked global interest in argan oil. At the heart of our brand is the stylist community that inspires us to create effective and easy-to-use products. Today, our mission remains unchanged: to pioneer beauty innovations while making a positive impact. We support animal welfare as a cruelty-free brand with our PETA Beauty without Bunnies certification and partnership with the Humane Society. Ocean conservation and sustainability are central to us, including our collaboration with Oceana. As our journey continues, we strive to make a meaningful difference in our communities and around the world.
 
 
 
 
 
 
 
 
 
 Position Overview
 
 
 
 Under the direction of the VP of Global Marketing, the Marketing Manager for Fragrance will drive Go-to-Market strategy, and execution of global marketing plans for the Fragrance portfolio in the Retail &amp; Travel Retail channels of distribution. The position will lead the pipeline development and go-to-market process (liaising with Trade Marketing and other cross-functional) for all Moroccanoil Fragrance related products.
 
 
 
 
 
 
 Tasks &amp; Responsibilities
 
 
 <ul>
 <li>
 Develop marketing programs and product launch strategies considering positioning and concept; COG analysis, copy and pricing;
 </li>
 <li>
 Assist with the Fragrance portfolio strategy and product innovation, identifying white space opportunities for growth in line with brand strategy;
 </li>
 <li>
 Partners closely with Product Development on product concept, positioning, development, all testing and claims, and communication of technologies and benefits;
 </li>
 <li>
 Lead the promotional strategy and cross-promotional support for Fragrance including reanimation plans;
 </li>
 <li>
 Liaise with cross functional teams in support of on-time product launch execution (Product Development, Packaging, Demand Planning, Supply Planning, Legal/Tech Reg., Finance and Creative);
 </li>
 <li>
 Partner with Creative and outside agencies on packaging and campaign development and execution;
 </li>
 <li>
 Help develop and maintain all product information files. Handle all incoming requests for marketing-related information and assets as it pertains to assigned categories;
 </li>
 <li>
 Assist in development and execution of Global specific program launch plans for all retail channels in close partnership with broader cross functional teams (Trade Marketing, Sales, Social Media, Education, Digital, etc.);
 </li>
 <li>
 Manage and distribute brand marketing program calendars;
 </li>
 <li>
 Interface with Regionals/Markets to ensure programs meet markets&rsquo; needs and specifics;
 </li>
 <li>
 Liaise with Hair/Professional and Body Marketing teams to ensure product mix and support strategy is aligned;
 </li>
 <li>
 Responsible for initiating and tracking all packaging and promotional artwork from copy documents to final mechanicals;
 </li>
 <li>
 Initiate creative assets in support of new launches, promotions and seasonal projects to be leveraged across all platforms (print, digital, in-store); track in-market performance;
 </li>
 <li>
 Create, submit and track all marketing job requests in partnership with Creative Operations;
 </li>
 <li>
 Develop robust data-driven analyses to drive strategic decision making; perform ad hoc analyses as needed to drive business decisions;
 </li>
 <li>
 Research and track competitors on an ongoing basis; keep abreast of new product launches, promotions, advertising, etc; identify brand-relevant recommendations/opportunities;
 </li>
 <li>
 Help prepare agendas, presentations and materials for up-coming meetings, both internal and external
 </li>
 <li>
 Any others the Employer may consider essential in ensuring the normal operations of the Employer&rsquo;s business processes and that falls into the category of expertise of the Employee;
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Marketing, or a related field;
 </li>
 <li>
 5+ years of Fragrance marketing experience required; preferably in luxury/premium categories
 </li>
 <li>
 Proficient in MS Office Suite (Word, Excel, PowerPoint);
 </li>
 <li>
 Knowledge of the broader Beauty Industry, an asset.
 </li>
 <li>
 Organized;
 </li>
 <li>
 Good communication and presentation skills;
 </li>
 <li>
 Attention to detail; good follow through
 </li>
 <li>
 Solid project management skills
 </li>
 <li>
 Passion for fragrance &amp; beauty industry
 </li>
 <li>
 Team player
 </li>
 <li>
 Works well under pressure
 </li>
 <li>
 Takes initiative and able to multi-task
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Equal Opportunity Statement
 
 
 
 
 This employer is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other protected status under federal, state, or local law.
 
 
 
 
 We are committed to fostering an inclusive workplace where all individuals feel respected, valued, and empowered.
 
 
</div>

Marketing Manager - Fragrance

Major League Baseball (MLB)

<div>
 As Receptionist, you will serve as first point of contact for visitors and callers to MLB offices. You will provide efficient, courteous and personalized service that positively affects the users call/visit experience. You will also provide general administrative support to the Facility and Office Operations Department.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Operate high volume console to receive, screen and redirect calls.
 </li>
 <li>
 Utilize automated software system to schedule and confirm visitor appointments.
 </li>
 <li>
 Greet guests, visitors and job applicants, and announce their arrival.
 </li>
 <li>
 Answer and refer incoming inquiries to appropriate department(s).
 </li>
 <li>
 Enter large group meeting attendee lists into MyKastle building security system.
 </li>
 <li>
 Use automated conference room booking system to reserve rooms. Monitor bookings daily to suggest potential adjustments needed to the schedule.
 </li>
 <li>
 Assists with mail delivery, sorting and mail room monitoring duties.
 </li>
 <li>
 Provides general administrative support (filing, invoices, labels, copying) to the department.
 </li>
 <li>
 Oversees conference room inventory for kitchen accoutrements.
 </li>
 <li>
 Performs related duties as required.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Skills
 
 
 
 <ul>
 <li>
 Some college and a minimum of two years of experience in a reception or administrative role.
 </li>
 <li>
 Experience operating high volume, multi-line/directory phone system.
 </li>
 <li>
 Professional demeanor with strong interpersonal and verbal communication skills.
 </li>
 <li>
 Excellent customer service aptitude.
 </li>
 <li>
 Ability to work independently or as part of a team.
 </li>
 <li>
 Strong attention to detail.
 </li>
 <li>
 Ability to sit for long periods of time.
 </li>
 <li>
 Excellent computer aptitude, including strong working knowledge of MS Office Suite (MS Word, Excel and PowerPoint).
 </li>
 <li>
 Working knowledge of conference room software, Condeco strong preferred.
 </li>
 <li>
 Ability to work overtime as needed.
 
 
 </li>
 </ul>
 
 Pay Range:
 
 $22.00 - 23.00 per hour
 
 
 The actual offer will carefully consider a wide range of factors, including your work experience, education, skills and any other factors Major League Baseball (MLB) considers relevant to the hiring decision. As a candidate for this position, your salary and related aspects of compensation will be contingent upon your work experience, education, skills, and any other factors MLB considers relevant to the hiring decision.
 
 
 
 Why MLB?
 
 
 
 Major League Baseball (MLB) is the most historic of the major professional sports leagues in the United States and Canada. Employees love working at MLB because of the culture of growth, teamwork, and professionalism. Employees who are most successful at MLB take initiative, know how to identify problems and provide solutions, and always put the Team first. For those ready to step up to the plate and join the major leagues, MLB takes the same approach as teams do with their players: empowering our &ldquo;workforce athletes&rdquo; to be at their best by engineering experiences that put employees in the best position to succeed. Major League Baseball is looking for candidates who are passionate about growing America&rsquo;s pastime to best serve its fans for decades to come.
 
 
 California Residents: Please see our California Recruitment Privacy Policy for more details.
 
 
 Colorado Residents: Colorado based applicants may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
 
 
 Applicants requiring a reasonable accommodation for any part of the application and hiring process, please email us at accommodations@mlb.com. Requests received for non-disability related issues, such as following up on an application, will not receive a response.
 
 
 
 Are you ready to Step Up to the Plate? Apply below!
 
</div>

Receptionist (Temp to Perm)

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