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executive administrative assistant Jobs in New York

executive administrative assistant

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certified medical assistant #full time

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certified medical assistant Jobs in New York

certified medical assistant

aesthetic medical assistant

SkinSpirit

<div>
 
 Department:
 
 Medical
 
 
 
 Location:
 
 New York City - Tribeca
 
 
 
 Compensation:
 
 $24.00 - $30.00 / hour
 
 
 
 Description
 
 
 
 Celebrating 20+ years of excellence, SkinSpirit is a top destination for aesthetic skincare and body-with over 55 locations nationwide. Our highly trained experts are the best in the industry-renowned for personalized service deliver safe, effective, medically-proven treatments and optimal results. SkinSpirit is here to ensure you find joy in your skincare journey and happiness in the results you're looking for.
 
 
 We thrive in a people-first culture with an authentic emphasis on wellbeing. As we grow, we reinforce the integrity of our unique culture by leading with love and an unparalleled passion for what we do. We offer world-class training and education. And as industry leaders we're always innovation-bringing stat-of-the-art equipment and services to our clinics. Join the SkinSpirit experience!
 
 
 The Aesthetic Medical Assistant - Support will act as liaison between front office and provider for ensuring timely and orderly client flow. This role will be responsible for back-office functions including client preparation, support of health care providers and clinic operations in a manager that promotes quality client care. The MA will report to the clinic manager, who will help determine provider support assignments to maximize clinic productivity. This role also includes assisting with rebooking and product sales to further enhance operational efficiency.
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Provide exceptional service to our clients and team
 </li>
 <li>
 Support our Aesthetic specialists with patient intake and treatment prep and pre and post care
 </li>
 <li>
 Prepare equipment and examination rooms, and clean instruments
 </li>
 <li>
 Manage inventory of medical supplies and equip exam rooms with appropriate supplies
 </li>
 <li>
 Attend monthly trainings and meetings
 </li>
 <li>
 Knowledge of medical grade skincare products and services
 </li>
 <li>
 Assist with other duties as assigned
 </li>
 <li>
 Travel may be required to our other locations for training
 </li>
 <li>
 Ensure all charting and consents are completed
 </li>
 <li>
 Assist with social media content as directed by either clinic manager or provider
 </li>
 <li>
 Product sales
 </li>
 <li>
 Rebook appointments in the room
 
 
 </li>
 </ul>
 
 What You Will Bring
 
 
 
 Skills, Knowledge &amp; Expertise
 
 
 <ul>
 <li>
 High School Diploma or GED
 </li>
 <li>
 Previous work experience as Medical Assistant
 </li>
 <li>
 1+ years of customer or sales experience required; experience in an aesthetic setting preferred
 </li>
 <li>
 Ability to communicate clearly and effectively with clients, peers and manager in a friendly and courteous manner
 </li>
 <li>
 Ability to multi-task while being attentive to clients and remaining flexible to the needs of the business
 </li>
 <li>
 Ability to work as part of a team and take initiative independent of direct supervision
 </li>
 <li>
 Proficient with email and Word
 </li>
 <li>
 Availability to work evenings and weekends
 
 
 </li>
 </ul>
 Physical Requirements
 
 
 <ul>
 <li>
 Prolonged periods of:
 </li>
 <ul>
 <li>
 Standing, bending or stooping
 </li>
 <li>
 Use of hands and arms to touch, handle, feel or control things including but not limited to tools, objects and/or controls
 </li>
 <li>
 Reaching with hands and arms
 </li>
 <li>
 Repeating of same movements
 </li>
 <li>
 Talking and hearing
 </li>
 </ul>
 <li>
 Occasional periods of:
 </li>
 <ul>
 <li>
 Sitting, crawling, kneeling, climbing or balancing
 </li>
 <li>
 Pushing/Pulling heavy objects and/or machinery
 
 </li>
 </ul>
 </ul>
 
 Benefits
 
 
 
 We offer a competitive benefits package which includes generous employee discounts, Friends &amp; Family discounts and a beautiful working environment with a stellar team. We also offer paid holidays and a 401k plan with a company match program. For full-time employees (24+ hours) we offer Medical, Vision, and Dental insurance.
 
 
 
 Notices for Applicants
 
 
 
 Notice at Collection
 
 
 Privacy Policy for California Residents
 
 
 SkinSpirit participates in
 
 E-Verify
 
 ; To learn more please visit E-Verify.gov - Employee Rights and Responsibilities
 
 
 
 SkinSpirit is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We seek to hire on the basis of merit, competence, performance, and business needs.
 
</div>

Aesthetic Medical Assistant

VPS Medical PLLC

Company Overview Timeless by Vantage medical spaTimeless by Vantage medical spa is a growing, high end client-focused medical spa dedicated to delivering exceptional aesthetic and wellness services in an affluent professional environment. We are seeking an experienced, organized, and proactive Medical Spa Manager to oversee daily operations, marketing coordination, scheduling, and supply management.The medical spa is affiliated with Vantage Plastic Surgery practice specializing in aesthetic and cosmetic procedures within a modern, patient-focused safe environment. Our team is dedicated to providing exceptional care and innovative treatments to enhance our clients' confidence and well-being.Job OverviewWe are seeking an experienced, organized, and proactive Medical Spa Manager to oversee daily operations, marketing coordination, scheduling, and supply management.The Medical Spa Manager will be responsible for the smooth and efficient operation of the spa. This role combines administrative leadership, marketing coordination, clinical team support, handling of compliance with health and safety standards, and inventory oversight. The ideal candidate has medical spa experience and is preferably a licensed aesthetician who understands aesthetic treatments and client care.Key ResponsibilitiesAdministrative &amp; Operations<ul><li>Oversee daily spa operations and ensure exceptional client experience</li><li>Manage front desk processes, patient intake, and EMR documentation</li><li>Ensure compliance with health, safety, and regulatory standards</li><li>Prepare operational reports and assist with budgeting</li></ul>Scheduling &amp; Staff Coordination<ul><li>Manage provider and staff schedules</li><li>Optimize appointment flow to maximize productivity and revenue</li><li>Coordinate staff meetings and training sessions</li></ul>Marketing Coordination<ul><li>Assist in executing marketing campaigns and promotions</li><li>Coordinate social media content and engagement</li><li>Track marketing performance metrics</li><li>Support event planning and community outreach initiatives</li></ul>Supply &amp; Inventory Management<ul><li>Monitor inventory levels for retail and clinical supplies</li><li>Place orders and manage vendor relationships</li><li>Track usage and reduce waste</li><li>Ensure treatment rooms are properly stocked and organized</li></ul>Pay: $35.00 - $50.00 per hourBenefits:<ul><li>Employee discount</li><li>Paid time off</li></ul>Experience:<ul><li>aesthetic : 1 year (Required)</li></ul>Security clearance:<ul><li>Confidential (Preferred)</li></ul>Work Location: In person

Medical spa manager

Dreams Plastic Surgery

Social Media &amp; Brand Lead (Aesthetic Medicine / Plastic Surgery)Location: New York, NY (On-site / Private Practice)Job Type: Full-timeSalary: 90,000 - 140,000 (Commensurate with experience + Performance Bonuses)The OpportunityWe are an elite private plastic surgery practice in Upper East Side looking for a visionary Social Media &amp; Brand Lead. This is a high-impact, in-house role designed for a seasoned marketing professional who understands the intersection of luxury branding, medical ethics, and digital conversion.You will not just be &quot;managing accounts&quot;&mdash;you will be the chief storyteller and strategic engine behind one of the city's premier aesthetic brands.The RoleThe Social Media &amp; Brand Lead owns the entire digital ecosystem. You are responsible for the strategy, production, and performance of our social channels. You must be as comfortable directing a high-end video shoot as you are analyzing conversion data and HIPAA-compliant patient acquisition funnels.Core Responsibilities<ul><li>Omni-Channel Strategy: Develop and execute a sophisticated 360-degree content strategy across Instagram, TikTok, YouTube, and Emerging Platforms.</li><li>Executive Content Production: Lead the end-to-end production of high-fidelity video content. This includes scripting educational &quot;Surgeon Talks,&quot; capturing cinematic surgical B-roll, and producing emotionally resonant patient testimonials.</li><li>Brand Voice &amp; Reputation: Maintain a consistent, authoritative, yet approachable &quot;voice&quot; that distinguishes our practice in a crowded NYC market.</li><li>Patient Journey Coordination: Work bedside and in-clinic to capture &quot;The Patient Experience,&quot; ensuring absolute comfort, consent, and HIPAA compliance at every touchpoint.</li><li>Data-Driven Growth: Track and report on monthly KPIs (Engagement, Share of Voice, and Lead Attribution). You should be able to prove how a Reel converted into a Consultation.</li><li>Market Intelligence: Stay ahead of aesthetic trends and platform algorithm shifts. Monitor competitor movements to ensure our practice remains the regional leader in digital presence.</li></ul>Requirements &amp; Qualifications<ul><li>Experience: 5+ years in Social Media Management or Digital Marketing, ideally within the luxury, beauty, or medical aesthetics sectors.</li><li>Portfolio: A proven track record of growing high-end accounts and producing professional-grade short-form video content.</li><li>Leadership: Experience working directly with executive-level stakeholders (Surgeons/CEOs). You must be able to lead the creative process while respecting the demands of a surgical schedule.</li><li>Technical Mastery: Advanced skills in mobile and desktop editing (CapCut, Premiere Pro, After Effects) and aesthetic design (Canva/Adobe).</li><li>Soft Skills: Impeccable &quot;bedside manner&quot; with patients and the ability to navigate a high-pressure clinical environment with grace and discretion. Be easy going, and be a team player.</li></ul>Benefits<ul><li>Competitive NYC salary with performance-based incentives.</li><li>Paid time off.</li></ul>To be considered for this role, please submit a 60-second video response to the following prompt: [Please introduce yourself and explain: What is the single most important element in luxury medical branding today, and how would you apply that to our practice to turn 'followers' into 'surgical patients'?]. High-quality production isn't required, but clear communication and a professional aesthetic are essential. Please provide a link (Loom, Google Drive, or YouTube) to your video.Pay: Up to $140,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Social Media & Brand Lead (Aesthetic Medicine / Plastic Surgery

Bosley

<div><div><div>Now Hiring | Medical Assistant for Premier Hair Restoration Practice in New York City 
<div><div><div><div><div><div><div><div>
$21 per hour</div></div></div></div></div></div><div> 
Do you want to work in an exciting, growing industry? The aesthetic medicine industry continues to expand, as more and more people are seeking ways to improve their appearance and confidence.
Bosley, the world's leader in medical hair restoration is offering an outstanding opportunity for the right candidate. With 70 offices across the nation, we can offer you an exceptional work environment.
Bosley is the leading hair restoration expert and has been changing our patients&rsquo; lives for 5 decades using the latest, most advanced technology for both surgical and non-surgical hair restoration. Bosley&rsquo;s corporate culture is filled with passionate team members who enjoy helping people and love what we do. If you want a rewarding career in the fast-growing aesthetics industry, then Bosley is the right place for you!
Bosley is seeking a top-notch Medical Assistant to support our New York City surgical office.
As a Medical Assistant, you will contribute to the patient experience from start to finish. This role commands multitasking in a fast-paced environment. Your role will be to help with the patient flow during the day, communicate instructions to patients before and after surgery, and guide them through it.
Why Bosley?
At our practice, we value unparalleled personalized patient experience, and technical expertise to give our patients the best possible results. If these values resonate with you and you are a patient-focused individual, you are the addition we are looking for.
Summary:<ul><li>
Accompany patient to exam/procedure room</li><li>
Prepare patients for examination and treatment</li><li>
Check the schedule and organize patient flow</li><li>
Prepare exam and treatment rooms with necessary instruments and supplies</li><li>
Ensure that all treatment rooms are cleaned and stocked at the end of the workday</li><li>
Assist providers in preparing the patient and the facilities for procedures</li><li>
Prepare and maintain supplies and equipment for treatments, including equipment sterilization</li><li>
Assist with scheduling of patient's tests and treatments</li><li>
Working under a microscope to dissect tissue</li></ul>
Candidates must have:<ul><li>
Communication Skills: Strong interpersonal and communication skills. Ability to effectively communicate with patients, peers, and management. Ability to communicate with proper etiquette.</li><li>
Mathematical Skills: Basic math functions. Ability to use a calculator and calculate percentages.</li><li>
Education/ Experience: Certified medical assistant. Willing to train the right candidate. Get paid while learning to become a hair transplant technician from the best team in the business.</li><li>
Reasoning Ability: Ability to multi-task, while being attentive to patients and remaining flexible to the needs of the business. Ability to work as part of a team and take initiative independent of direct supervision.</li><li>
Organizational Skills: Ability to follow up on leads, schedule consultations, obtain patient consent for treatment and manage time management skills.</li><li>
Other Skills: Enthusiastic, friendly, and energetic with a genuine desire to provide outstanding service. Need to be reliable and outgoing, detail-oriented problem solver with exceptional customer service skills. Will exhibit high attention to detail, dexterity, and hand/eye coordination. Must be punctual and can prioritize and multitask.</li><li>
Salary Range: Up to $21.00 Hourly</li></ul>
We are an equal-opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If selected for an interview, please advise our Human Resources team if you require accommodation during the interview and assessment process and we will work with you to meet your accessibility needs.</div></div></div></div></div></div>

Medical Assistant

A female executive and community leader is seeking a highly organized, proactive, and presentablePersonal Assistant to support a fast-paced professional environment. This role combines administrativesupport, content creation, event coordination, and social media management, and requires someonewho is tech-savvy, highly detail-oriented, and comfortable accompanying the principal to meetings and events when needed.Requirements<ul><li>Minimum 3 years experience as a personal or executive assistant</li><li>Highly organized, perfectionist, and extremely detail-oriented</li><li>Proactive, resourceful, and able to anticipate needs</li><li>Quick learner with the ability to multitask in a fast-paced environment</li><li>Professional appearance and demeanor</li><li>Reliable and responsible</li><li>Ability to maintain high discretion and confidentiality</li><li>Hebrew speaking &ndash; a strong advantage</li></ul>Technical Skills (Very Important)<ul><li>Strong technology proficiency</li><li>Advanced use of Outlook, Excel, and Microsoft Office suite</li><li>Experience managing calendars, meetings, and scheduling</li><li>Canva &ndash; strong aesthetic sense and design ability</li><li>CapCut &ndash; video editing</li><li>Photoshop or similar photo editing tools</li><li>Photography and short-form video capture</li><li>QuickBooks &ndash; a plus</li></ul>Responsibilities<ul><li>Manage calendar, meetings, and appointments</li><li>Provide day-to-day administrative and organizational support</li><li>Draft emails and assist with professional correspondence and follow-ups</li><li>Maintain organized digital files and documents</li><li>Manage and assist with business social media accounts, including posting and scheduling content</li><li>Create and edit photo and video content</li><li>Design graphics and materials using Canva</li><li>Capture content during meetings, events, and outings</li><li>Assist with event planning, guest lists, invitations, and coordination with vendors or venues</li><li>Assist with event logistics and setup when needed</li><li>Assist with travel coordination and itineraries when required</li><li>Accompany the principal to meetings and events when needed</li></ul>Schedule<ul><li>In person: 9:30 AM &ndash; 6:00 PM</li><li>Fridays flexible</li></ul>CompensationSalary: $90,000+ depending on experience, plus potential performance-based bonuPay: $25.34 - $44.00 per hourWork Location: In person

Personal Assistant & Social Media Support

<div>
 
 Department:
 
 Administrative
 
 
 
 Employment Type:
 
 Full Time
 
 
 
 Location:
 
 Nordstrom - New York City
 
 
 
 Compensation:
 
 $20.00 - $28.00 / hour
 
 
 
 Description
 
 
 
 Celebrating 20+ years of excellence, SkinSpirit is a top destination for aesthetic skincare and body-with over 55 locations nationwide. Our highly trained experts are the best in the industry-renowned for personalized service deliver safe, effective, medically-proven treatments and optimal results. SkinSpirit is here to ensure you find joy in your skincare journey and happiness in the results you're looking for.
 
 
 We thrive in a people-first culture with an authentic emphasis on wellbeing. As we grow, we reinforce the integrity of our unique culture by leading with love and an unparalleled passion for what we do. We offer world-class training and education. And as industry leaders we're always innovation-bringing stat-of-the-art equipment and services to our clinics. Join the SkinSpirit experience!
 
 
 The Client Care Coordinator is primarily responsible for providing support with the daily activities of a medical spa including telephone coverage, appointment scheduling, registration, opening and closing transactions and client care.
 
 
 What You Will Do
 
 
 <ul>
 <li>
 Candidate is required to work a combination of weekday, weekend and evening shifts, to include opening and closing shifts.
 </li>
 <li>
 Have availability to support other Manhattan-area clinics as needed.
 </li>
 <li>
 Provide excellent client care and customer service
 </li>
 <li>
 Answer and screen high volume of inbound phone calls
 </li>
 <li>
 Manage appointments (scheduling, moving and canceling appointments)
 </li>
 <li>
 Actively promote the clinic, treatments, services, products, as well as programs, promotions and/or discounts available
 </li>
 <li>
 Provide accurate, appropriate, and immediate responses to all requests by guests, ensuring complete guest satisfaction
 </li>
 <li>
 Accurately complete client transactions
 </li>
 <li>
 Manage multiple responsibilities while maintaining composure, always keeping the clients a priority
 </li>
 <li>
 Perform opening and closing duties of the clinic
 </li>
 <li>
 Efficiently provide basic office administrative support tasks including but not limited to mailing, faxing, sorting, typing and filing
 </li>
 <li>
 Maintain complete confidentiality in all guest matters in accordance with company policy
 </li>
 <li>
 Assist with other duties and projects as assigned by management
 </li>
 <li>
 Future responsibilities may include back-office functions including client preparation, supporting of health care providers, assisting with rebooking and product sales to further enhance operational efficiency and operating in a manner that promotes quality client care.
 
 
 </li>
 </ul>
 What You Will Bring
 
 
 Skills, Knowledge &amp; Expertise
 
 
 <ul>
 <li>
 High School Diploma or GED required; AA preferred
 </li>
 <li>
 1+ years of customer or sales experience required; experience in an aesthetic setting preferred
 </li>
 <li>
 Exceptional customer service skills
 </li>
 <li>
 Ability to be efficient and productive in a fast-paced environment
 </li>
 <li>
 Ability to multi-task, prioritize, and organize with a consistently high level of accuracy
 </li>
 <li>
 Must be a team player
 </li>
 <li>
 Ability to work as part of a team and take initiative independent of direct supervision
 </li>
 <li>
 Knowledge of: Internet, Outlook, Excel, Word and the ability to learn new software quickly
 </li>
 <li>
 Social media experience is a plus
 </li>
 <li>
 Excellent, written, verbal and interpersonal skills
 </li>
 <li>
 Great attention to detail and accuracy
 </li>
 <li>
 Consistently demonstrates good judgement, strong character and personality, ethics and high standards of performance
 </li>
 <li>
 Experience in medical office/understanding of cosmetic procedures/skin care products
 </li>
 <li>
 Experience with Zenoti or other POS systems preferred by not required
 
 
 </li>
 </ul>
 Physical Requirements
 
 
 <ul>
 <li>
 Prolonged periods of:
 </li>
 <ul>
 <li>
 Sitting at desk and working on a computer
 </li>
 <li>
 Repeating of same movements
 </li>
 <li>
 Talking and hearing
 </li>
 </ul>
 <li>
 Occasional periods of:
 </li>
 <ul>
 <li>
 Standing, walking, use of hands and fingers, handling or feeling
 </li>
 <li>
 Reaching with hands and arms
 </li>
 <li>
 Climbing or balancing, stooping, kneeling, crouch or crawl
 </li>
 <li>
 Occasionally lift and/or move up to 20 pounds and occasionally lift/or move up to 30 pounds
 
 </li>
 </ul>
 </ul>
 
 Benefits
 
 
 
 We offer a competitive benefits package which includes generous employee discounts, Friends &amp; Family discounts and a beautiful working environment with a stellar team. We also offer paid holidays and a 401k plan with a company match program. For full-time employees (24+ hours) we offer Medical, Vision, and Dental insurance.
 
 
 
 Notices for Applicants
 
 
 
 Notice at Collection
 
 
 Privacy Policy for California Residents
 
 
 SkinSpirit participates in
 
 E-Verify
 
 ; To learn more please visit E-Verify.gov - Employee Rights and Responsibilities
 
 
 
 SkinSpirit is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We seek to hire on the basis of merit, competence, performance, and business needs.
 
</div>

Client Care Coordinator/Medical Assistant

Upper West Spa

Job Overview We are looking for an experienced, licensed Aesthetician to join our busy, well-established spa on the Upper West Side in NYC. If you are passionate about skincare, skilled in delivering high-quality treatments, and dedicated to providing exceptional client care, we would love to hear from you.The ideal candidate has strong experience in advanced skincare treatments and client service, with the ability to create outstanding experiences for our loyal clientele. As an Aesthetician, you will perform a variety of treatments, educate clients on proper home care routines, and recommend professional skincare products.At this time, we are looking to fill Fridays and Saturdays, with the possibility of adding additional days in the future as one of our wonderful aestheticians gradually reduces her schedule ahead of retirement. These are busy days with a full schedule and strong demand from our established clients.Responsibilities<ul><li>Perform professional aesthetic services including facials, chemical peels, HydraFacial, JetPeel, Glo2Facial, dermaplaning and waxing</li><li>If certified in NYS perform Laser Hair Removal</li><li>Develop customized treatment plans</li><li>Recommend home care regimens and professional skincare products</li><li>Maintain a clean, organized treatment room and adhere to all health and safety regulations</li><li>Deliver outstanding customer service to ensure client satisfaction and long-term relationships</li><li>Stay current with industry trends and continue developing professional skills</li></ul>As a SkinCeuticals flagship spa, we place strong emphasis on skincare education and product knowledge. We also carry SkinBetter Science, Biopelle, Dermalogica, and other professional skincare lines. Team members are expected to confidently recommend products and support retail sales.Education &amp; TrainingAll employees complete required online education modules from SkinCeuticals, SkinBetter Science, and HydraFacial within the first few weeks of employment. We also provide mandatory in-person education several times per year (approximately 2&ndash;3 hours per session often with National Trainers from SkinCeuticals or other brands).Qualifications<ul><li>Valid New York State Aesthetician license</li><li>Previous experience performing professional skincare treatments</li><li>Laser Hair Removal certification is a plus</li><li>Strong customer service and communication skills</li><li>Attention to detail and ability to build long-term client relationships</li></ul>We are proud to offer a friendly, supportive workplace with a loyal client base and very low employee turnover. Join our team and grow your career while helping our clients look and feel their best.Job Type: Part-timePay: $35.00 - $100.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid training</li><li>Professional development assistance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Weekends only</li></ul>Supplemental Pay:<ul><li>Commission pay</li><li>Tips</li></ul>Experience:<ul><li>Customer service: 2 years (Required)</li><li>skincare: 2 years (Required)</li></ul>License/Certification:<ul><li>Esthetician License (Required)</li><li>NYS aesthetic license (Required)</li></ul>Ability to Commute:<ul><li>New York, NY 10023 (Required)</li></ul>Work Location: In person

Licensed Aesthetician

Explore 1232+ Aesthetic medical assistant in New York this March. Find roles across top companies and apply now to boost your career.