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ambient assistant program manager

University of California - San Francisco

<div><div>The Ambient Assistant Project Manager is responsible for leading the expansion, deployment, and operational oversight of AI-powered ambient assistant solutions at UCSF Health using advanced technical project management frameworks. This role involves strategic planning, program execution, vendor management, and cross-functional collaboration to ensure AI scribe technologies enhance clinical workflows and provider efficiency. The Project Manager partners with clinical, IT, informatics, and operational leaders to scale AI documentation tools, oversee feature rollouts, and ensure compliance with AI governance and regulatory policies. Additionally, the role involves performance monitoring, optimization strategies, and change management to drive adoption and maximize the impact of AI-powered solutions in healthcare delivery.</div></div>

Ambient Assistant Program Manager

<div><div>The Helen Diller Family Comprehensive Cancer Center (HDFCCC) Clinical Research Support Office (CRSO) has experienced unprecedented growth in the recent years and is seeking a limited appointment Assistant Clinical Research Coordinator for the Cancer Immunotherapy Program to assist with the daily needs of our clinical trials. Under the supervision of a Clinical Research Supervisor, Clinical Research Manager, and/or Principal Investigator (PI), the incumbent will perform entry-level duties related to the support and coordination of clinical studies, and may receive training and development to prepare and advance for journey-level work at the next level within the series.</div></div>

Assistant Clinical Research Coordinator - Cancer Immunotherapy Program

KP Recruiting Group

<div>
 
 
 
 Why join us?
 
 
 
 
 
 
 💰 Competitive Package
 
 
 
 
 $120k-145k plus meaningful equity
 
 
 
 
 
 
 
 🚀
 
 
 We run GitHub Actions faster and cheaper with their own bare-metal fleet &mdash; we've hit $10M ARR in under 2 years serving 2000+ companies. We're extending this CI infrastructure into a broader platform with agent sandboxes and coding agents.
 
 
 
 
 
 
 
 🎯
 
 
 Join a $13.5M funded startup backed by Google Ventures with exceptional founders who built infrastructure at Faire and Cockroach Labs. You'll work directly with the CEO in a drama-free environment where everyone rows in the same direction.
 
 
 
 
 
 
 
 🏢
 
 
 This dual EA/Office Manager role puts you at the center of operations &mdash; managing the CEO's calendar and travel while building out their SF office from bare bones into a welcoming space. You'll handle everything from furnishing to team events as they scale from 5 to 20+ people in SF.
 
 
 
 
 
 
 
 
 
 
 
 
 The Role:
 
 
 
 
 We're looking for a highly organized and proactive Office Manager &amp; Executive Assistant to support our co-founder &amp; CEO and run our San Francisco office. The ideal candidate will have experience in a similar role at a high-growth startup, with a knack for making things run smoothly and creating a great office environment. This is a critical role to ensure our leadership is unblocked and our office is a place people love to be.
 
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Manage the CEO's calendar, email, travel, and other administrative tasks to keep them organized and on top of things.
 </li>
 <li>
 Set up, furnish, and maintain the San Francisco office, ensuring it is well-stocked and a welcoming place to work.
 </li>
 <li>
 Handle all new hire setup, including desks, equipment, and onboarding logistics.
 </li>
 <li>
 Plan and execute company events, team dinners, and off-sites to foster a positive and high-energy culture.
 </li>
 <li>
 Proactively identify and address operational gaps, coordinating with vendors and handling deliveries to ensure seamless office operations.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3 - 10 years of experience as an Executive Assistant and/or Office Manager in a startup environment
 </li>
 <li>
 Must have experience as a
 
 
 Executive Assistant
 
 
 , not a pure People Ops/Talent role.
 
 Plus if they also have Project Manager / Office Manager experience
 
 </li>
 <li>
 Previous experience working at a startup or with engineers
 </li>
 <li>
 Experience working directly with a C- level founder/executive.
 </li>
 <li>
 Proven experience managing an office environment from setup to daily operations.
 </li>
 <li>
 Experience with calendar management and travel booking for executives.
 </li>
 <li>
 Experience with vendor management and office supply logistics.
 </li>
 <li>
 Proactive, high- energy, and able to handle ambiguity.
 </li>
 <li>
 Highly organized, reliable, and able to prioritize effectively.
 </li>
 <li>
 Good taste and an eye for office aesthetics.
 </li>
 <li>
 Must be able to work in the
 
 
 San Francisco office 5 days/week
 
 
 .
 </li>
 </ul>
</div>

Executive Assistant/Office Manager - Startup

City View Post Acute

<div><div>Job Opening: Human Resources Manager</div><div>
Join the Team at City View Post Acute</div><div>
Location: City View Post Acute 
Position Type: Full-Time 
Compensation: Starting Rate of $85,000 
Benefits: Comprehensive full-time benefits package</div><div>
General Purpose:</div><div>
The primary purpose of the Human Resources Manager position is to assist the Director of Staff Development (DSD), Director of Nursing (DON), and Administrator in administering policies and implementing facility orientation. This role is essential for fostering a positive work environment and supporting the organization&rsquo;s goals and values.</div><div>
Essential Duties:</div><div><ul><li>
Support organizational goals and values while maintaining strict confidentiality.</li><li>
Follow schedules and instructions from your supervisor and adhere to established policies and procedures.</li><li>
Organize the orientation of new employees in compliance with regulations, covering care philosophy, resident rights, safety, infection control, and facility policies.</li><li>
Maintain knowledge of legal requirements and government reporting regulations affecting HR functions.</li><li>
Assist with the recruitment and onboarding of new employees, including candidate screening, interviews, and scheduling.</li><li>
Enter required information into HR data systems.</li><li>
Prepare reports on various HR topics as needed.</li><li>
Update employment records regarding hiring, transfers, promotions, and terminations.</li><li>
Administer benefits programs including life, health, dental, and disability insurances, pension plans, vacation, sick leave, and employee assistance.</li><li>
Collaborate with the Risk Manager on complex HR and workers&rsquo; compensation cases.</li><li>
Schedule in-services and maintain records of orientation and attendance for each employee.</li><li>
Coordinate the safety program and schedule health examinations and tests as directed.</li><li>
Document and coordinate all required fire/internal disaster drills.</li><li>
Communicate courteously and cooperatively with all facility personnel, residents, and the public.</li><li>
Promote good public relations on behalf of the facility.</li><li>
Advertise available positions as requested and provide information to answer questions and requests.</li><li>
Manage workflow to ensure all payroll transactions are processed accurately and timely.</li><li>
Process and monitor garnishment orders and any issues impacting payroll specifications.</li><li>
Update payroll records by reviewing changes in exemptions, insurance coverage, and job titles.</li><li>
Issue paychecks or electronic transfers/direct deposits to bank accounts.</li><li>
Prepare payroll reports, confirming employee earnings, taxes, deductions, and leave.</li><li>
Process manual checks and termination payroll checks within appropriate timeframes.</li><li>
Verify and calculate payroll liabilities, ensuring compliance with federal and state regulations.</li><li>
Monitor sick and vacation accruals and complete verification of employment requests.</li><li>
Prepare payroll allocation reports for the finance team and reconcile payroll prior to transmission.</li><li>
Maintain confidentiality of payroll operations and provide support for complex HR cases as needed.</li><li>
Regularly complete audits and corrections to maintain compliance.</li></ul></div><div>
Supervisory Requirements:</div><div><ul><li>
This position may include supervisory responsibilities for an HR Assistant.</li></ul></div><div>
Qualifications:</div><div><ul><li>
High School Diploma or equivalent required; two years of college education preferred.</li><li>
Minimum of 2 years of administrative experience, preferably within an HR department.</li><li>
Strong interpersonal and customer service skills are essential.</li></ul></div><div>
If you are a motivated and organized professional looking to advance your career in human resources and make a significant impact in a post-acute care environment, we encourage you to apply for the Human Resources Manager position at City View Post Acute!</div></div>

Human Resources Manager

Career Group

<div>
 
 
 Office Manager/Executive Assistant
 
 
 
 
 Salary
 
 : $120,000 &ndash; 140,000 + Equity + Excellent Benefits!
 
 
 
 Location:
 
 San Francisco - onsite Monday - Friday
 
 
 
 
 
 
 
 
 Our client, a high-growth, venture-backed startup, is seeking an Office Manager &amp; Executive Assistant to join their team and play a pivotal role in shaping how the company operates and scales.
 
 
 
 
 
 This is not your typical office role. It&rsquo;s a unique opportunity to step into the center of a fast-moving organization where you&rsquo;ll influence both the day-to-day experience of the team and the effectiveness of leadership. If you&rsquo;re someone who thrives on ownership, anticipates needs before they arise, and enjoys building structure in a dynamic environment, this role offers real impact and visibility.
 
 
 
 
 
 You&rsquo;ll be the driving force behind a seamless, high-functioning office while acting as a trusted partner to executives. From managing operations and vendor relationships to supporting strategic priorities and keeping leadership organized, your work will directly enable the company to move faster and smarter.
 
 
 
 
 
 What you&rsquo;ll do:
 
 <ul>
 <li>
 Own and elevate daily office operations, creating an organized, efficient, and welcoming environment
 </li>
 <li>
 Manage vendors, logistics, supplies, and space planning with a proactive, solutions-first approach
 </li>
 <li>
 Handle administrative functions including scheduling, bill pay, and account management
 </li>
 <li>
 Partner closely with executives on calendar management, meeting coordination, and travel planning
 </li>
 <li>
 Lead internal communications, team events, and employee experience initiatives
 </li>
 <li>
 Build and refine operational processes that scale with the business
 </li>
 <li>
 Serve as a go-to resource and culture driver across the organization
 </li>
 </ul>
 
 
 
 
 What we&rsquo;re looking for:
 
 <ul>
 <li>
 3+ years of experience in Office Management, Workplace Operations, or Executive Assistance (startup experience required)
 </li>
 <li>
 A highly proactive, detail-oriented operator who takes pride in ownership
 </li>
 <li>
 Confidence balancing hands-on execution with executive-level support
 </li>
 <li>
 Comfort navigating ambiguity and solving problems independently
 </li>
 <li>
 Strong communication skills and a collaborative mindset
 </li>
 <li>
 Experience with Google Workspace, Slack, and Notion
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re excited by the idea of wearing multiple hats, building from the ground up, and being an integral part of a company&rsquo;s growth story, we&rsquo;d love to connect.
 
</div>

Office Manager / Executive Assistant

Sutter Health

<div>We are so glad you are interested in joining Sutter Health!
Organization:
CPMC-California Pacific Med Center Davies
Position Overview:
The Nursing Assistant provides basic nursing care to a patient population under the supervision of a Registered Nurse.
Job Description:
EDUCATION<ul><li>
HS Diploma: High School Diploma or General Education (GED)</li></ul><ul><li>
Other: Hospital Assistant or equivalent training (nursing student)</li></ul> 
CERTIFICATION &amp; LICENSURE<ul><li>
CNA-Certified Nurse Assistant</li></ul><ul><li>
BLS-Basic Life Support Healthcare Provider</li></ul> 
PREFERRED EXPERIENCE AS TYPICALLY ACQUIRED IN:<ul><li>
Previous experience as a Nursing Assistant an acute care hospital required or nursing student.</li></ul> 
SKILLS AND KNOWLEDGE<ul><li>
Requires communication, organization and relationship skills.</li></ul>
Job Shift:
Evenings
Schedule:
Full Time
Shift Hours:
8
Days of the Week:
Variable
Weekend Requirements:
Every other Weekend
Benefits:
Yes
Unions:
Yes
Position Status:
Non-Exempt
Weekly Hours:
32
Employee Status:
Regular
Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans.
Pay Range is $29.08 to $35.34 / hour
The compensation range may vary based on the geographic location where the position is filled. Total compensation considers multiple factors, including, but not limited to a candidate&rsquo;s experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. Base pay is only one component of Sutter Health&rsquo;s comprehensive total rewards program. Eligible positions also include a comprehensive benefits package.</div>

Nursing Assistant

<div><div>Please note: this will be fully on-site at Zuckerberg (ZSFG) campus. Duration of approximately six months; will include optional medical coverage, holiday pay and sick leave accrual.
 
 
The Administrative Assistant III provides critical administrative and operational support for the Division. This role is responsible for maintaining employee and client databases, ordering supplies, performing data entry, managing medical records, filing, faxing, and assisting with division-wide projects. The position supports daily program operations while ensuring compliance with Clinic and University standards.
 
 
Key Responsibilities
 
 
Program Assistant Duties
</div><ul><li>Support administrative operations for the Division.
</li><li>Ensure custodial operations meet Clinic requirements.
</li><li>Procure outside vendors (e.g., shredding, water, equipment repair, refuse/recycling services), ensuring cost efficiency and compliance with Clinic standards and contractual requirements.
</li><li>Manage key and access assignments.
</li><li>Shop for, organize, and maintain the food pantry for client distribution.
</li></ul>Administrative Support
<ul><li>Order, inventory, distribute, and store office supplies for six programs.
</li><li>Answer telephones and route inquiries appropriately.
</li><li>Update and distribute the Staff Directory.
</li><li>Distribute mail and faxes.
</li><li>Open and close client charts.
</li><li>Perform filing and assist with other general office functions.
</li></ul>Program Support
<ul><li>Provide administrative support for 10+ clinicians and managers.
</li><li>Manage client information in the Epic system (Department of Public Health database).
</li><li>Monitor client Medi-Cal eligibility, UMDAP, and treatment plans; run weekly Avatar reports and ensure timely updates and cleanup.
</li><li>Oversee client medical records for approximately 1,200 clients, including creating new records, ensuring quality, reorganizing files, and managing inventory and thinning processes.</li></ul></div>

Administrative Assistant

Explore 206+ Ambient assistant program manager in San Francisco this April. Find roles across top companies and apply now to boost your career.