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art transport coordinator operations temp

Christie's

<div>Art Transport Coordinator - Operations (Temp)
The Company
Christie&rsquo;s, the world&rsquo;s largest Art Business, is an incredibly exciting &amp; enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation while not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement &amp; Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.
What you&rsquo;ll be doing
The successful candidate will join the Christie&rsquo;s Art Transport team and be responsible for processing and organizing incoming invoices related to Art Transport and arranging transport of pre-sale property.
What your day might look like
<ul><li>Organizing all incoming invoices related to Art Transport to ensure timely payment.</li><li>
Management of invoice processing systems shared between Accounts Payable and Art Transport.</li><li>
Work with department Admins and Shipping Coordinators to resolve invoice issues.</li><li>
Verify vendor accounts by reconciling monthly statements and related transactions.</li><li>
Daily communication with Accounts Payable.</li><li>
Procure packing and transportation services from our partner vendors and present transport options and cost for internal and external clients as needed.</li><li>
Build and maintain relationships with Specialist Art Departments to best understand property requirements, sales volumes and issue resolution.</li><li>
Work closely with the Pre-Sale Team to deliver an integrated, consistent and exceptional client experience.</li><li>
Monitor and execute quote requests in a timely manner in line with established service levels.</li><li>
Monitor the progress of shipments, working with vendors to troubleshoot and rectify problems in a timely manner and ensuring that interested parties are apprised of the status of the shipment.</li><li>
Liaise with the Shipping Managers to provide input on shippers&rsquo; performance and maintenance of service level requirements and KPIs.</li><li>
Ship in compliance with all applicable laws and regulations.</li><li>
Ensure the timely collection of invoices and payment to appropriate shipping and external services vendors.</li><li>
Execution of Ad Hoc projects based on department needs.</li></ul>
What you&rsquo;ll bring to the team
<ul><li>Bachelor&rsquo;s degree preferred or relevant work experience</li><li>
A minimum one years&rsquo; experience in an Accounts Payable or assistant role in high-paced environment</li><li>
Excellent interpersonal skills, including superior written and spoken communication.</li><li>
Ability to remain composed and professional in stressful situations.</li><li>
Demonstrated ability to multi-task and prioritize.</li><li>
Strong follow-up skills with attention to detail.</li><li>
Proficient in Microsoft Excel and strong knowledge of Microsoft Outlook, Word and PowerPoint.</li></ul>
Christie&rsquo;s, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie&rsquo;s Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability status for service in the United States Armed Forces.
Closing Date: April 24th, 2026<ul><li>Posted salary range does not include discretionary bonus compensation and overtime pay.</li></ul></div>

Art Transport Coordinator - Operations (Temp)

Milan Restoration

About UsMilan Restoration is a family‑owned architectural conservation firm preserving historic buildings, monuments, and culturally significant structures. Since 1987, we&rsquo;ve partnered with architects, engineers, cultural institutions, and government agencies to restore historic fabric with precision and European craftsmanship.We are looking for an Administrative Assistant who is detail‑oriented, organized, and motivated to support meaningful work in historic preservation.Position SummaryThe Administrative Assistant provides administrative, operational, and project support to leadership. This role supports active conservation projects, prepares documentation, manages submittals, and helps keep project workflows organized.This position begins with a 4-6 week paid temp-to-hire period. If the partnership aligns well in communication, work, quality, and shared values, we look forward to discussing a transition into a full‑time, permanent position.Key ResponsibilitiesAdministrative Support<ul><li>Draft correspondence for architects, clergy, preservation boards, cultural institutions, and governmental agencies</li><li>Prepare presentations, proposals, and reports that reflect Milan Restoration's craftsmanship and conservation philosophy</li><li>Assist with scheduling, document formatting, and general office tasks</li></ul>Project Support<ul><li>Assist with investigative reports, condition assessments, scopes of work, submittals, and change orders</li><li>Organize project photography, drawings, and historical documentation</li><li>Manage submittal logs, track submittal status, and ensure timely distribution to architects, engineers, and project stakeholders</li><li>Track project milestones across disciplines (masonry, stained‑glass, plaster, stone carving, and historic finishes)</li></ul>Office &amp; Operations Support<ul><li>Maintain organized digital and physical archives of drawings, lab reports, historical documents, and project photography</li><li>Support invoice processing, expense tracking, and financial documentation</li><li>Assist with onboarding new conservators, artisans, and field staff</li><li>Perform additional duties as assigned</li></ul>Required Qualifications <ul><li>1&ndash;2 years as an Administrative Assistant, Project Coordinator, or similar role</li><li>High School diploma or equivalent required; college degree preferred</li><li>Experience in construction, architecture, historic preservation, or a related technical field</li><li>Strong attention to detail and accuracy</li><li>Self-motivated and proactive in problem-solving and follow-up</li><li>Proficient in Microsoft Office, Excel, and general office software; familiarity with ProCore or similar platforms</li><li>Professional communication skills (written and verbal)</li><li>Ability to work Monday-Friday, 9 AM - 5 PM in a hybrid schedule (New York, NY)</li><li>Comfortable with a 4-6 week temp-to-hire period</li></ul>Preferred Qualifications<ul><li>Experience preparing or managing submittals</li></ul>How to ApplyPlease submit your resume and answer the Indeed screening questions.We will ask about:<ul><li>Your experience with submittals</li><li>Your administrative/project support background</li><li>Your fit for Milan Restoration's mission and work environment</li></ul>Pay: $24.00 - $26.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Application Question(s):<ul><li>In a brief summary, please explain why you believe you&rsquo;re a strong fit for Milan Restoration&rsquo;s work environment and mission. In your message, please also share any experience you have preparing or managing submittals, project logs, or similar documentation. </li></ul>Work Location: Hybrid remote in New York, NY 10013

Administrative Assistant (Hybrid) Temp-to-Hire

Art Basel

<div>
 
 Art Basel is seeking a seeking a highly organized and proactive Executive Assistant &amp; Office Manager. This position will report to the Chief of Staff to the CEO and work with them to empower the CEO, act as the CEO's primary coordinator and scheduler as well as ensure smooth office operations. This role combines administrative support with office management responsibilities, requiring exceptional attention to detail and strong interpersonal skills.
 
 
 
 
 
 The Executive Assistant &amp; Office Manager will work together with the Chief of Staff to oversee the CEO's calendar and activities to ensure maximum efficiency and value. In addition to administrative-related tasks, the Executive Assistant &amp; Office Manager will have the unique opportunity to work closely with the CEO and Chief of Staff to learn how Art Basel functions and engage strategically with different departments and global teams.
 
 
 
 
 
 
 Your Responsibilities:
 
 
 
 
 
 
 
 
 Executive Assistant Duties
 
 
 
 
 
 
 
 
 Leadership Team Management &amp; Group and Board of Directors Coordination
 
 
 <ul>
 <li>
 Coordinate with Art Basel Leadership Team (Management Board and Executive Committee) to ensure they are well prepared for meetings and calls with CEO
 </li>
 <li>
 Anticipate needs and resolve issues proactively with internal key stakeholders, which include Leadership Team as well as Group (MCH) Management Team
 </li>
 <li>
 Work with Group (MCH) administrative team to coordinate Board of Directors Meetings
 </li>
 </ul>
 
 
 Calendar and Schedule Management
 
 
 <ul>
 <li>
 Responsible for calendar management, requiring interaction with both internal and external stakeholders
 </li>
 <li>
 Provide administrative support, which includes scheduling and owning special projects as requested
 </li>
 <li>
 Scheduling both virtual and in-person meetings and events with multiple stakeholders
 </li>
 <li>
 Tracking meeting requests and work with the Chief of Staff to prioritize and delegate meetings as necessary
 </li>
 <li>
 Prepare action items and next steps in collaboration with the Chief of Staff for CEO
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Support the Office of the CEO with various meetings, including agenda and materials distribution, and any other tasks as assigned
 </li>
 <li>
 Take comprehensive and concise notes and ensure follow-through on meeting action items
 </li>
 <li>
 Manage receipts, expenses, and reimbursements
 </li>
 <li>
 Maintain confidentiality when handling sensitive or non-routine information
 </li>
 </ul>
 
 
 Travel and Event Planning
 
 
 <ul>
 <li>
 Make travel arrangements, including scheduling reservations, accommodations, transportation and visas
 </li>
 <li>
 Plan, manage, and support travel-related logistics for events, conferences, and speaking engagements
 </li>
 </ul>
 
 
 Email and Communication Management
 
 
 <ul>
 <li>
 Manage email traffic for the CEO, including screening, drafting responses, deleting, labeling, and archiving emails
 </li>
 <li>
 Ensure that requests for action or information are relayed to the appropriate staff member
 </li>
 <li>
 Maintain communication with employees, liaising between the CEO and internal/external stakeholders
 </li>
 </ul>
 
 
 Project and Task Management
 
 
 <ul>
 <li>
 Prioritize and manage multiple projects simultaneously, following through promptly
 </li>
 <li>
 Assist in planning, maintaining documentation, and tracking the progress of projects
 </li>
 <li>
 Support the CEO and Chief of Staff to ensure smooth daily operations with global teams
 </li>
 </ul>
 
 
 
 
 
 
 Office Management Duties
 
 
 
 
 
 
 <ul>
 <li>
 Oversee daily office operations and maintain a professional, productive work environment
 </li>
 <li>
 Oversee budgeting, invoicing, and financial processes
 </li>
 <li>
 Coordinate with office managers in other global locations
 </li>
 <li>
 Manage travel and expenses for the Art Basel team and provide onsite support at Art Basel Miami Beach Fair
 </li>
 <li>
 Organize team meetings, office events, and team-building activities
 </li>
 <li>
 Handle office supplies, mail, and equipment maintenance
 </li>
 <li>
 Manage office budgets and ensure timely payment of bills and insurance renewals
 </li>
 <li>
 Assist HR with payroll related tasks
 </li>
 <li>
 Assist with onboarding new employees
 </li>
 <li>
 Coordinate IT support
 </li>
 <li>
 Provide administrative support to senior executives, including scheduling and travel arrangements
 </li>
 </ul>
 
 
 
 
 
 Your Profile:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or equivalent required.
 </li>
 <li>
 Minimum of 5 years&rsquo; experience in office management and executive support, with global exposure.
 </li>
 <li>
 Experience in the art world is a plus.
 </li>
 <li>
 Proficient in Microsoft Office and CRM systems.
 </li>
 <li>
 Detail-oriented team player with excellent organizational skills.
 </li>
 <li>
 Ability to work well under pressure, especially during fairs.
 </li>
 <li>
 Native English speaker: additional language skills are advantageous.
 </li>
 </ul>
 
 
</div>

Executive Assistant to CEO Art Basel

Landing Point

<div>
 
 Company Overview:
 
 
 
 A leading firm in the data analytics industry is seeking a Junior Business Analyst to support their distribution team. The role involves working closely with the sales enablement and data strategy teams to enhance data quality and client engagement.
 
 
 
 Job Responsibilities:
 
 
 
 <ul>
 <li>
 Query SQL to analyze data together with the distribution team
 </li>
 <li>
 Manage Salesforce cases to completion and communicate effectively with the business
 </li>
 <li>
 Work with the data strategy lead to identify data quality issues and make changes to client records based on business needs
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 1-2 years of experience with SQL (joins, CTEs, temp tables, window functions, aggregates)
 </li>
 <li>
 Proficiency in Excel (manipulation of data, VLOOKUPs)
 </li>
 <li>
 Experience with web platforms, preferably CRM like Salesforce
 
 
 </li>
 </ul>
 
 Compensation:
 
 
 Pay Rate:
 
 $45 &ndash; $55/hr, DOE
 
 
 The post Junior Business Analyst appeared first on Landing Point.
</div>

Junior Business Analyst

Clarity Recruiting

<div>
 
 Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.
 
 
 
 
 
 The general hourly range for these roles are $18-27/hr DOE
 
 
 
 
 
 Responsibilities will possibly include:
 
 <ul>
 <li>
 Answer and direct phone calls
 </li>
 <li>
 Organize and schedule appointments
 </li>
 <li>
 Assist in the preparation of regularly scheduled reports
 </li>
 <li>
 Update and maintain office policies and procedures
 </li>
 <li>
 Order office supplies and research new deals and suppliers
 </li>
 <li>
 Maintain contact lists
 </li>
 <li>
 Book travel arrangements
 </li>
 <li>
 Submit and reconcile expense reports
 </li>
 <li>
 Act as the point of contact for internal and external clients
 </li>
 <li>
 Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
 </li>
 </ul>
 
 
 
 
 Requirements and skills:
 
 <ul>
 <li>
 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Proficiency in MS Office
 </li>
 <li>
 Excellent time management skills and the ability to prioritize work
 </li>
 <li>
 Attention to detail and problem solving skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong organizational skills with the ability to multi-task
 </li>
 </ul>
</div>

Administrative Assistant

Success Academy Charter Schools

<div><div>Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporters alike. We are growing fast in New York and expanding to Florida, and we would love to welcome you to our community! We work tirelessly every day to ensure children have access to a fun, rigorous, whole-child education regardless of zip code or economic status. When you join SA, you play a part in giving every student who walks through our doors a fair shot at reaching his or her potential.</div>
Success Academy seeks an Program Manager, Enrollment to join our growing team as we begin our expansion to Florida! The Enrollment team manages the new scholar lottery, waitlist management, centralized scholar movement operations, and all ATS functions, as well as coordinating all new scholar onboarding processes. Under the supervision of the Head of Enrollment, and working closely with a broad base of constituents at both the Network and School levels, the Program Manager, Enrollment will be responsible for planning and coordinating core Enrollment operations for our new schools in Florida, from our network headquarters in NYC.

Specifically, the Program Manager, Enrollment will:
<ul>
<li>Maintain the Florida Enrollment workflow calendar of events, processes, and communications
</li>
<li>Coordinate and manage team and inter departmental agendas and publish post-meeting summaries
</li>
<li>Become a subject matter expert in all F.A.S.T.E.R. &amp; Florida state Automated Student Information System functions and operations
</li>
<li>Manage and execute all F.A.S.T.E.R. &amp; Florida state Automated Student Information System deliverables in collaboration with the Enrollment Temp team.
</li>
<li>Support the launch of the SA Florida New Scholar Application, monitor daily metrics, and manage all application related tickets.
</li><li>Assist with the SA Florida lottery process, including quality checks for student application data entry and adherence to lottery preferences
</li>
<li>Regularly audit SalesForce and SIS data to evaluate registration and enrollment data.
</li>
<li>Collaborate on data-driven adjustments to registration and recruitment activities.
</li>
<li>Monitor, resolve, and respond to all enrolment escalation tickets
</li>
<li>Assist with data mining and research as needed
</li>
<li>Support the Enrollment team as needed
</li>
</ul>Required Skills
<ul>
<li>3-5 years of experience</li>
<li>
Project Management: Experience with agile methodologies and project management tools is a plus. Excellent project management skills and a positive attitude.
</li>
<li>Communication: Excellent verbal and written communication skills to interact with technical and non-technical stakeholders. Exceptional verbal and written communication skills. Ability to communicate effectively at all levels of the organization. Excellent problem solving, documentation and communication skills. Sense of humor required.
</li>
<li>Problem-Solving: Ability to troubleshoot issues, propose solutions, and optimize Salesforce for better performance. Demonstrated ability to meet deadlines, handle and prioritize simultaneous requests, and manage laterally and upwards. Demonstrated ability to identify the need for and create processes where none existed
</li>
<li>Business Analysis Skills: Proficient in analyzing business processes and requirements, and translating them into technical solutions. Creative and analytical thinker with strong problem-solving skills.
</li><li>Self Starter: Ability to work autonomously and in a self-directed manner with minimal supervision on both long and short term projects without hesitation to manage up to the Head of Enrollment when necessary.
</li>
<li>Ability to influence and drive outcomes among diverse group of colleagues
</li>
<li>Mission Driven: Is committed to our dual mission of disrupting public education to provide greater access to high quality education
</li>
</ul><div>Success Academy Charter Schools is an equal opportunity employer and actively encourages applications from people of all backgrounds. Compensation is competitive and commensurate with experience. Success Academy offers a full benefits program and opportunities for professional growth.

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We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We actively seek applications from people of all backgrounds to strengthen our community and the perspectives needed to flourish in a multicultural world. Success Academy offers a full benefits program and opportunities for professional growth.

Success Academy Charter Schools does not offer employment-based immigration sponsorship.</div></div>

Program Manager, Enrollment

The Art Therapy Project

FULL TIME ART THERAPISTThe Art Therapy Project is a nonprofit mental health organization providing group art therapy in a safe inclusive space for people in need of mental health services. Clients feel connected and inspired while exploring their personal journeys, increasing their self-awareness and improving their quality of life.The Full Time Art Therapist is responsible for the facilitation of ongoing Art Therapy groups as well as assistance with clinical and administrative tasks related to studio management, clinical data and outcomes, as well as client art shows. The Full Time Art Therapist supervises student interns. This position requires strong organizational and communication skills as well as sound clinical judgment and supervisory experience. Position reports to Program Manager. Responsibilities include but are not limited to:Program Responsibilities&middot; Facilitate Art Therapy groups for a range of populations - plan and implement a structured experience to enhance patient self-awareness and self-expression&middot; Design and implement a variety of goal-oriented group sessions, highlighting and utilizing measurable objectives to assess effectiveness of treatment interventions&middot; Manage clinical documentation related to art therapy groups and clinical contacts&middot; Supervise intern(s), which includes one hour weekly individual supervision with each, as well as ongoing oversight of their clinical work and partner sites. Ensure all supervisees complete required documentation&middot; Manage TATP art studio, including inventory and ordering of supplies, organization and archiving of client artwork and any additional related tasks&middot; Assist in development, utilization and data management of outcomes and ongoing measurement tools, considering specific group needs and populations served&middot; Support fundraising and marketing initiatives through the ethical synthesis and translation of client experience and educational materials into content for various stakeholders&middot; Design and edit marketing materials as required to support clinical programs&middot; Organize materials to facilitate annual client art shows&middot; Assist with Continuing Education programming and present as needed&middot; Assist with organization and facilitation of single session Art Therapy groups, presentations, and Wellness Workshops as they arise&middot; Participation in meetings and presentations for funders and program partners as assigned&middot; Other duties as assignedQualifications &amp; Skills Required: MPS/MA Art Therapy; ATR-BC, LCAT required. Minimum two-three years post-graduate experience providing clinical Art Therapy services to consumers. Exceptional organizational, written, and oral communication skills and administrative skills essential; ability to handle multiple tasks a must. Prior experience working for a nonprofit a plus. Adobe Suite, Canva, Word, Excel and Power Point skills required. Graphic Design skills preferred. Experience with art shows preferred. Can-do attitude, sense of humor and flexibility greatly appreciated. Occasional weekend and evening hours required. Full time, exempt position with excellent benefits and generous time off policy. Salary range: $60,000-$65,000Please submit Cover Letter and Resume for consideration. Applications without a cover letter will not be considered. No calls please.Job Type: Full-timePay: $60,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Experience:<ul><li>post graduate: 1 year (Required)</li></ul>License/Certification:<ul><li>ATR-BC and LCAT (Required)</li></ul>Work Location: In person

Art Therapist - Full Time

Explore 625+ Art transport coordinator operations temp in New York this May. Find roles across top companies and apply now to boost your career.