executive assistant

administrative assistant Jobs in New York

administrative assistant

executive administrative assistant Jobs in New York

executive administrative assistant

senior executive assistant Jobs in New York

senior executive assistant

dental assistant

assistant chief engineer

Marriott International

<div>Additional Information 
Job Number26034664 
Job CategoryEngineering &amp; Facilities 
LocationNew York Marriott Marquis, 1535 Broadway, New York, New York, United States, 10036 
ScheduleFull Time 
Located Remotely?N 
Position Type Management 
Pay Range: $84,000-$112,000 annually 
Bonus Eligible: Y
<div><div>JOB SUMMARY
Assists department head in managing budget, capital expenditures, preventative maintenance and energy conservation. Accountable for maintaining the building and grounds with particular attention towards safety, security and asset protection. Assigns, tracks and follows up on status of work assigned to staff and contractors. Helps to increase guest and employee satisfaction through effective communications and training.
CANDIDATE PROFILE
Education and Experience
<ul><li>High school diploma or GED; 4 years experience in the engineering and maintenance or related professional area; technical training in HVAC-R/electrical/plumbing.</li></ul>
OR
<ul><li>2-year degree from an accredited university in Building and Construction, Engineering, Mechanics, or related major; 2 years experience in the engineering and maintenance or related professional area; technical training in HVAC-R/electrical/plumbing.</li></ul>
CORE WORK ACTIVIITES
Supporting management of Property Operations
<ul><li>Supervises distribution of repair work orders.</li></ul>
<ul><li>Ensures property policies are administered fairly and consistently.</li></ul>
<ul><li>Assists in effectively planning, scheduling and evaluating preventative maintenance programs.</li></ul>
<ul><li>Establishes and maintains open, collaborative relationships with employees.</li></ul>
<ul><li>Monitors timeliness and quality of completion of repair work orders.</li></ul>
<ul><li>Supervises Engineering and related areas in absence of the Director of Engineering.</li></ul>
<ul><li>Assists in managing the physical plant including equipment, refrigeration, HVAC, plumbing, water treatment, electrical and life safety systems.</li></ul>
<ul><li>Ensures that regular on-going communication occurs with employees in order to create awareness of business objectives, communicate expectations and recognize performance.</li></ul>
<ul><li>Recommends or arranges for additional services such as painting, repair work, renovations, and the replacement of furnishings and equipment.</li></ul>
<ul><li>Selects and order or purchase new equipment, supplies, and furnishings.</li></ul>
<ul><li>Supervises the day to day operations of Engineering and related departments.</li></ul>
Maintaining Property Standards
<ul><li>Inspect and evaluate the physical condition of facilities in order to determine the type of work required.</li></ul>
<ul><li>Maintains accurate logs and records as required.</li></ul>
<ul><li>Operates generators and fire pumps as necessary.</li></ul>
<ul><li>Provides emergency response services 24/7.</li></ul>
<ul><li>Repairs equipment (e.g., refrigeration, laundry) as necessary.</li></ul>
<ul><li>Ensures all employees have the proper supplies, equipment and uniforms.</li></ul>
Ensuring Exceptional Customer Service
<ul><li>Empowers employees to provide excellent customer service.</li></ul>
<ul><li>Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.</li></ul>
<ul><li>Sets a positive example for guest relations.</li></ul>
Conducting Human Resources Activities
<ul><li>Helps train employees in safety procedures.</li></ul>
<ul><li>Supports a departmental orientation program for employees to receive the appropriate new hire training to successfully perform their job.</li></ul>
<ul><li>Communicates performance expectations in accordance with job descriptions for each position.</li></ul>
<ul><li>Ensures disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process.</li></ul>
<ul><li>Assists as needed in the interviewing and hiring of employee team members with the appropriate skills.</li></ul>
<ul><li>Participates in the employee performance appraisal process, providing feedback as needed.</li></ul>
<ul><li>Uses all available on the job training tools for employees.</li></ul>
<ul><li>Solicits employee feedback.</li></ul>
<ul><li>Supervises staffing levels to ensure that guest service, operational needs and financial objectives are met.</li></ul> 
</div><div>
</div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of &ldquo;Wonderful Hospitality. Always.&rdquo; by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that&rsquo;s synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you. 
<div>
</div><div>JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you&rsquo;re happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand&rsquo;s namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you&rsquo;ll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That&rsquo;s The JW Treatment&trade;. In joining JW Marriott, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div></div>

Assistant Chief Engineer

Rebel Hotel Company

<div>Job Title: Complex Chief Engineer
Department: Engineering &amp; Security
Reports to: Area Director of Engineering
Location: New York, NY ? On-Site, In-Person Position, 2-4 hotels
Job Type: Full-Time
Job Summary: The Complex Chief Engineer is responsible for managing the general and preventative maintenance functions of the hotel to ensure that Guest Service and sustainability standards are consistently achieved and maintained throughout the hotel structure. This role is crucial in maintaining the operational integrity of the hotel, ensuring that all systems are functioning optimally and that the property remains in excellent condition for Guests. The Complex Chief Engineer will oversee a variety of maintenance tasks, including but not limited to, conducting room inspections, identifying repair needs, and managing small projects or Property Improvement Plans (PIPs). In this position, the Complex Chief Engineer will select, train, schedule, coach, and support Associates, ensuring they perform in accordance with established brand or hotel standards and consistent with Rebel?s core values. The Complex Chief Engineer will also be responsible for maintaining the building's exterior and ensuring the hotel grounds have excellent curb appeal. Additionally, the Complex Chief Engineer will perform preventative maintenance on a scheduled basis and keep accurate records of all maintenance activities. The Complex Chief Engineer will also be tasked with testing, examining, and maintaining the hotel's life safety systems to ensure they are always operational. This position requires adherence to local, state, and federal codes, as well as following sustainability guidelines related to Rebel?s safety program. The Complex Chief Engineer will also be expected to practice safe work habits and follow OSHA standards, ensuring a safe working environment for all staff.
Job Responsibilities:
Supervisory Responsibilities:
<ul><li>Plans and coordinates the work of engineering and security staff</li>
<li>Oversees engineering staff and ensures that they meet goals and objectives.</li>
<li>Conducts performance evaluations that are timely and constructive.</li>
<li>Provides training and mentoring as needed.</li>
<li>Work with payroll system to ensure staff is paid accurately on a weekly basis</li>
</ul>
Duties/Responsibilities:
<ul><li>Oversees progress and timeliness of projects in the Hotel</li>
<li>Reviews project reports to ensure projects are on schedule and within budget.</li>
<li>Gives priority to Guests? requests or complaints</li>
<li>Takes part in weekly meetings with ownership to report issues/progress</li>
<li>Performs other related duties as required.</li>
<li>Prompt response to all emergencies, damage, mechanical problems and safety hazards.</li>
</ul>
Administration:
<ul><li>Develops an engineering operating strategy that is aligned with the property/brand's business strategy.</li>
<li>Develops and manages Engineering/Security budget.</li>
<li>Addresses potential areas of concern and proposes solutions to owners in a proactive manner.</li>
<li>Communicates a clear and consistent message regarding departmental goals to produce desired results.</li>
<li>Ensures compliance with State, Local and Federal regulations</li>
<li>Ensures building and equipment licenses, permits and certifications are current</li>
<li>Ensures property policies are administered fairly and consistently</li>
<li>Manage and coordinate bids, quotes, and contracts for 3rd party vendors.</li>
</ul>
Required Skills, Experience and Knowledge
<ul><li>Experience working with one/multiple CMMS systems (computerized maintenance management systems)</li>
<li>Capex Budget and engineering/facilities operations budget preparation</li>
<li>Flexibility to work in different properties in a temporary basis as required by Rebel</li>
<li>Knowledge of property specific mechanical design, I.e., building HVAC loop</li>
<li>Detailed knowledge of operations and maintenance of WSHP (water source heat pumps) used in Guest rooms and public areas</li>
<li>Detailed knowledge and understanding of sprinkler/standpipe systems. And kitchen fire suppression systems</li>
<li>Excellent written and verbal communication skills.</li>
<li>Excellent managerial and supervisory skills.</li>
<li>Excellent analytical and problem-solving skills.</li>
<li>Extensive technical knowledge of engineering and product development.</li>
<li>Excellent financial skills and ability to analyze financial data.</li>
<li>Proficient in Microsoft Office Suite or similar software.</li>
<li>Experience collaborating with union teams and third-party vendors.</li>
<li>Excellent organizational, communication, and problem-solving skills.</li>
<li>Ability to multitask and work under tight deadlines in a fast-paced environment.</li>
<li>At least five years of progressive experience in a hotel or a related field; or a two-year college degree and three or more years of related experience; or a four-year college degree and at least two years of related experience.</li>
<li>Current Certification as required by Federal, State or Local governing agents pertaining to trade requirements (i.e., HVAC, pool operation, electrical), property specific.</li>
<li>Current Fire Life Safety Directors certification required, building specific certificate due within 6 months of hire.</li>
<li>Must have a valid driver's license for the applicable state.</li>
<li>Must work well in stressful, high-pressure situations.</li>
<li>Must maintain composure and objectivity under pressure.</li>
<li>Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.</li>
<li>Must be effective at listening to, understanding, clarifying and resolving the concerns and issues raised by coworkers and Guests.</li>
</ul>
Physical Requirements
<ul><li>Prolonged periods sitting at a desk and working on a computer.</li>
<li>Requires standing for extended periods, walking, pushing, lifting to 25 pounds, bending and reaching, climbing, stooping, kneeling, or crouching.</li>
</ul>
Schedule:
<ul><li>Long hours sometimes required</li>
<li>Scheduling varies based on needs of the hotel.</li>
<li>Flexibility in schedule is a must, days/hours including weekends</li>
</ul>
Salary Range: $110,000 ? $120,000 annually
Benefits:
<ul><li>401(k)</li>
<li>401(k) matching</li>
<li>Health Insurance</li>
<li>Dental Insurance</li>
<li>Vision Insurance</li>
<li>Life Insurance</li>
<li>Paid Time Off</li></ul></div>

Complex Chief Engineer

JW Michaels & Co.

<div>
 
 
 Chief of Staff to CEO
 
 
 
 
 
 
 
 Overview
 
 
 
 
 
 
 A highly accomplished CEO overseeing multiple ventures across
 
 fashion, real estate, and private investments
 
 is seeking a seasoned
 
 Chief of Staff
 
 to serve as a strategic right hand and operational leader in a newly created role.
 
 
 
 
 
 This position will oversee both the CEO&rsquo;s professional and personal ecosystem, ensuring seamless execution of business priorities alongside private affairs. The Chief of Staff will act as a
 
 gatekeeper, project manager, and trusted advisor
 
 , operating with a high degree of discretion, polish, and sound judgment.
 
 
 
 
 
 The role also includes oversight of a small support team, including a junior assistant, driver, household staff, and external vendors. The ideal candidate is comfortable operating at the intersection of
 
 luxury business environments and UHNW personal settings
 
 , bringing structure, accountability, and calm leadership to a fast-paced and highly visible role.
 
 
 
 
 
 
 Location
 
 
 <ul>
 <li>
 Primary office in
 
 SoHo
 
 </li>
 <li>
 Additional residences in
 
 NY
 
 </li>
 </ul>
 
 
 
 
 
 Schedule
 
 
 <ul>
 <li>
 Full-time,
 
 in-person Monday&ndash;Friday
 
 </li>
 <li>
 Requires a
 
 high-touch, 24/7 availability mindset
 
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Serve as a strategic partner to the CEO across business initiatives and personal matters
 </li>
 <li>
 Manage and prioritize the CEO&rsquo;s time, communications, and key relationships
 </li>
 <li>
 Oversee and coordinate a team of support staff and external vendors
 </li>
 <li>
 Drive execution of special projects across multiple business lines
 </li>
 <li>
 Ensure seamless operations across residences and day-to-day logistics
 </li>
 <li>
 Act as a liaison between the CEO and internal/external stakeholders
 </li>
 <li>
 Maintain strict confidentiality and professionalism at all times
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 7+ years of experience in a
 
 Chief of Staff, Executive Assistant, or similar high-level support role
 
 </li>
 <li>
 Must live in Manhattan or close by
 </li>
 <li>
 Experience supporting a
 
 founder, CEO, or UHNW individual
 
 </li>
 <li>
 Strong project management and organizational skills
 </li>
 <li>
 Exceptional communication and interpersonal abilities
 </li>
 <li>
 High level of discretion, emotional intelligence, and judgment
 </li>
 <li>
 Ability to operate in a
 
 fast-paced, high-demand environment
 
 </li>
 <li>
 Comfortable managing both business and personal responsibilities
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 <ul>
 <li>
 Competitive base salary + discretionary bonus
 </li>
 <li>
 Medical benefits
 </li>
 <li>
 
 3 weeks of non-consecutive vacation
 
 </li>
 </ul>
 
 
</div>

Chief of Staff

Adecco

<div>
 
 
 Position Title:
 
 Executive Assistant to Chief Human Resources Officer (Contract)
 
 
 
 Location:
 
 Midtown Manhattan, NY &mdash; Fully Onsite (5 days/week)
 
 
 
 Pay Rate:
 
 $65/hour
 
 
 
 Assignment Type:
 
 Ongoing contract with potential to convert to permanent
 
 
 
 
 
 About the Role
 
 
 Our client, a globally recognized luxury brand within an international group of prestigious maisons, is seeking an experienced
 
 Executive Assistant
 
 to support the
 
 Chief Human Resources Officer
 
 and their broader leadership team. This role operates in a highly visible environment supporting senior global leadership and requires a candidate who can thrive in a
 
 fast-paced, high-velocity organization
 
 .
 
 
 The ideal candidate will bring a high level of
 
 professional maturity, discretion, and strategic thinking
 
 , while managing complex executive operations and anticipating the evolving needs of a global HR organization.
 
 
 
 
 
 Key Responsibilities
 
 
 Executive Support
 
 <ul>
 <li>
 Provide high-level administrative support to the Chief Human Resources Officer
 </li>
 <li>
 Manage
 
 complex and constantly evolving executive calendars
 
 , proactively anticipating scheduling conflicts and shifting priorities
 </li>
 <li>
 Coordinate
 
 domestic and international meetings
 
 , travel logistics, and executive communications
 </li>
 <li>
 Prioritize requests and make
 
 independent decisions regarding scheduling, logistics, and meeting coordination
 
 </li>
 <li>
 Support leadership with preparation for key meetings, presentations, and internal initiatives
 </li>
 </ul>
 
 Organizational &amp; Team Coordination
 
 <ul>
 <li>
 Assist with planning and coordinating
 
 team events, leadership meetings, and internal gatherings
 
 </li>
 <li>
 Partner with cross-functional teams to
 
 collect information and support broader HR initiatives
 
 </li>
 <li>
 Provide administrative and coordination support to members of the
 
 extended leadership team
 
 </li>
 <li>
 Maintain organized documentation and communication across multiple stakeholders
 </li>
 </ul>
 
 Organizational Scope
 
 
 The CHRO oversees approximately
 
 50 direct and indirect reports
 
 across several global functions including:
 
 <ul>
 <li>
 Global Talent
 </li>
 <li>
 Global Human Resources
 </li>
 <li>
 Global Learning &amp; Development
 </li>
 </ul>
 
 
 
 
 The role also interacts regularly with
 
 international stakeholders, global partners, and leaders across multiple business units
 
 , requiring comfort navigating a
 
 large, global organization
 
 and operating in a highly professional environment.
 
 
 Communication &amp; Professional Style
 
 
 The ideal candidate will demonstrate:
 
 <ul>
 <li>
 Strong professional maturity and emotional intelligence
 </li>
 <li>
 A
 
 personable, empathetic, yet direct communication style
 
 </li>
 <li>
 Comfort receiving direct feedback and operating in a high-expectation environment
 </li>
 <li>
 
 Discretion and sound judgment
 
 when handling confidential information
 </li>
 <li>
 Concise communication and the ability to avoid unnecessary detail
 </li>
 <li>
 Confidence in decision-making and prioritization
 </li>
 <li>
 Thoughtful navigation of complex situations and shifting priorities
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 <ul>
 <li>
 Experience supporting
 
 senior executives or C-suite leadership
 
 </li>
 <li>
 Proven ability to manage
 
 highly complex calendaring and executive logistics
 
 </li>
 <li>
 Experience working in
 
 large or global organizations
 
 </li>
 <li>
 Strong strategic thinking even within an executive assistant capacity
 </li>
 <li>
 Excellent organizational, prioritization, and problem-solving skills
 </li>
 <li>
 Strong proficiency in
 
 Microsoft Office
 
 </li>
 </ul>
 
 
 
 
 Preferred Background
 
 <ul>
 <li>
 Experience supporting a
 
 Chief Human Resources Officer or senior HR executive
 
 </li>
 <li>
 Experience in a
 
 global or multinational organization
 
 </li>
 <li>
 Background in luxury or premium brands is not required, but candidates must be comfortable operating in a
 
 polished corporate environment
 
 </li>
 </ul>
 
 
</div>

Executive Assistant

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 The Executive Assistant to the SVP, Chief Artistic Officer serves as a trusted strategic partner responsible for managing the operational rhythm, priorities, and administrative infrastructure of the Chief Artistic Officer&rsquo;s office. This role goes beyond traditional administrative support and requires a highly perceptive, organized, and anticipatory professional capable of operating within a fast-paced global luxury and creative environment.
 
 
 The Executive Assistant plays a critical role in protecting the Chief Artistic Officer&rsquo;s time, enabling creative leadership, and ensuring seamless coordination across the Design Studio and executive leadership team. This individual must be able to quickly assess complex situations, understand shifting priorities, and exercise sound judgment in order to manage competing demands, sensitive information, and high-visibility interactions.
 
 
 
 Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY
 
 
 and requires fluency in both French and English.
 
 
 
 
 SUCCESS CRITERIA
 
 
 
 Success in this role requires exceptional situational awareness, emotional intelligence, and discretion. The Executive Assistant must anticipate needs, identify potential conflicts before they arise, and coordinate proactively across teams to support executive decision-making and creative output. Acting as a central point of coordination between the Chief Artistic Officer, Design Management, senior leadership, and internal and external stakeholders, this role ensures the efficient flow of communication, preparation, and logistics required to support the global activities of the office.
 
 
 Operating in a dynamic environment that includes passionate and dynamic creatives, demanding schedules, international travel, and high-stakes business priorities, the Executive Assistant must remain calm under pressure and serve as a steady, trusted presence within the office. This individual will exercise diplomacy, sound judgment, and confidentiality while representing the Chief Artistic Officer&rsquo;s priorities and protecting the integrity of the executive&rsquo;s time, focus, and working environment.
 
 
 
 Key Accountabilities
 
 
 
 
 Executive Calendar &amp; Strategic Time Management
 
 
 
 <ul>
 <li>
 Maintain and strategically manage the Chief Artistic Officer&rsquo;s complex and fluid calendar, ensuring alignment with creative priorities, executive meetings, and global commitments.
 </li>
 <li>
 Balance competing demands across design reviews, leadership meetings, travel, and creative development time.
 </li>
 <li>
 Protect the executive&rsquo;s time by prioritizing requests, identifying conflicts, and proactively adjusting schedules when needed.
 </li>
 <li>
 Work closely with Design Management to ensure sufficient time is allocated for design review, critique sessions, and major project milestones.
 </li>
 <li>
 Exercise sound judgment in filtering requests, scheduling engagements, and managing access to the executive.
 </li>
 <li>
 Adjust scheduling dynamically in response to evolving creative, operational, and executive priorities.
 
 
 </li>
 </ul>
 
 Executive Office Operations &amp; Communication
 
 
 
 <ul>
 <li>
 Manage the day-to-day operations of the Chief Artistic Officer&rsquo;s office to ensure a professional, organized, and efficient working environment.
 </li>
 <li>
 Draft and manage executive correspondence and communications on behalf of the office.
 </li>
 <li>
 Coordinate closely with cross-functional executive and administrative assistants across the organization to facilitate efficient communication and scheduling.
 </li>
 <li>
 Manage jewelry borrowing requests, tracking, and reconciliation related to executive needs and events.
 </li>
 <li>
 Coordinate facilities and Information Technology requests to ensure the office environment supports productivity and executive activity.
 </li>
 <li>
 Ensure all meetings and special events involving the executive are appropriately prepared with materials, tools, and logistical support.
 
 
 </li>
 </ul>
 
 Executive Travel &amp; Global Logistics Management
 
 
 
 <ul>
 <li>
 Manage the planning and execution of complex international travel itineraries, including flights, hotels, visas, transportation, and reservations.
 </li>
 <li>
 Anticipate travel needs and prepare detailed itineraries to support efficient and productive travel schedules.
 </li>
 <li>
 Coordinate travel logistics with internal teams and external partners to ensure seamless experiences for the executive.
 </li>
 <li>
 Monitor travel changes and proactively adjust logistics to minimize disruptions to the executive&rsquo;s schedule.
 </li>
 <li>
 Prepare briefing materials and logistical coordination for travel involving client meetings, press engagements, or key business events.
 
 
 </li>
 </ul>
 
 Strategic Coordination &amp; Anticipatory Support
 
 
 
 <ul>
 <li>
 Anticipate executive needs by assessing upcoming meetings, travel schedules, and key events to ensure preparation and materials are ready in advance.
 </li>
 <li>
 Identify potential scheduling conflicts, operational risks, or preparation gaps before they impact executive productivity.
 </li>
 <li>
 Coordinate proactively with Design Management and other internal stakeholders to ensure alignment with creative development timelines and executive priorities.
 </li>
 <li>
 Prepare briefing materials, agendas, and background information for high-level meetings and executive engagements.
 </li>
 <li>
 Operate with a forward-looking mindset, considering downstream impacts of scheduling, travel, and operational decisions.
 
 
 </li>
 </ul>
 
 Executive Office Stewardship &amp; Confidentiality
 
 
 
 <ul>
 <li>
 Serve as a trusted gatekeeper for the Chief Artistic Officer&rsquo;s office, maintaining appropriate access and protecting the executive&rsquo;s time and focus.
 </li>
 <li>
 Handle sensitive information with the highest degree of discretion and confidentiality.
 </li>
 <li>
 Represent the Chief Artistic Officer&rsquo;s priorities with professionalism and diplomacy when interacting with senior executives, internal teams, and external partners.
 </li>
 <li>
 Maintain an organized and professional office environment that supports focus, creativity, and executive productivity.
 </li>
 <li>
 Ensure confidential materials, communications, and discussions are managed appropriately.
 
 
 </li>
 </ul>
 
 Special Projects &amp; Operational Support
 
 
 
 <ul>
 <li>
 Support special projects and initiatives as assigned by leadership.
 </li>
 <li>
 Assist with a wide range of professional and operational tasks in support of the Chief Artistic Officer&rsquo;s office and the broader Design Studio.
 </li>
 <li>
 Contribute to process improvements that enhance the efficiency and effectiveness of executive operations.
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Fluency in both French and English (written and verbal).
 </li>
 <li>
 Minimum 8+ years of experience supporting senior executives in a fast-paced corporate or creative environment.
 </li>
 <li>
 Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Strong situational awareness and ability to quickly assess complex organizational and interpersonal dynamics.
 </li>
 <li>
 Demonstrated ability to prioritize effectively in environments where multiple urgent demands compete for executive attention.
 </li>
 <li>
 Highly anticipatory mindset with the ability to identify needs, risks, and preparation requirements before they arise.
 </li>
 <li>
 Strong emotional intelligence and composure when operating in high-pressure environments involving demanding schedules, passionate teams, and tight deadlines.
 </li>
 <li>
 Absolute discretion and integrity when managing confidential and sensitive information.
 </li>
 <li>
 Excellent written and verbal communication skills with the ability to interact effectively with senior leadership and cross-functional teams.
 </li>
 <li>
 Strong diplomatic skills with the ability to represent executive priorities and manage requests with professionalism.
 </li>
 <li>
 Ability to work independently with minimal supervision while maintaining alignment with executive priorities.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Strong attention to detail and commitment to operational excellence.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting senior creative leaders within luxury, design, fashion, or creative industries.
 </li>
 <li>
 Understanding of the dynamics of a global luxury brand environment.
 </li>
 <li>
 Knowledge and passion for creative fields including design, fashion, art, architecture, and film.
 </li>
 <li>
 Experience managing complex international travel and executive engagements.
 </li>
 <li>
 Ability to thrive in environments that combine creative exploration with high business expectations.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 
 
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 
 
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>

City University of New York

<div>Confidential Executive Assistant - Office of the Dean
POSITION DETAILS
The CUNY School of Medicine (CUNY SoM) located in the heart of Harlem, New York, is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building upon 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine (SoM) in 2016. The CUNY SoM offers an accelerated BS/MD degree (7-year program) and a Physician Assistant Master&rsquo;s Degree (27 months program). True to its legacy of access, opportunity, and community transformation, the medical school&rsquo;s mission remains to recruit highly talented students as diverse as New York City itself. CUNY SoM places a special emphasis on training high quality, culturally competent health professionals and scientists equipped to address the healthcare needs of New York&rsquo;s medically under-served communities. As a major priority, CUNY SoM also seeks to enhance the recruitment and retention of senior leadership, faculty, and staff to more closely reflect the diversity of our student body.
The School of Medicine is currently seeking a Confidential Executive Assistant. The successful candidate will play a crucial role in providing high-level administrative support, including managing complex schedules, coordinating travel, and assisting with daily operations. This role will serve as a key resource of administrative support for the Office of the Dean and act as primary point of contact and gatekeeper, handling inquiries and requests as necessary. This role will also assume oversight responsibility for coordinating and managing the daily administrative functions and logistics, ensuring all duties align with the guidance provided by the Dean.
Reporting to the Chief of Staff and or the Dean, the Confidential Executive Assistant&rsquo;s duties include but are not limited to the following responsibilities:
<ul><li><div>Provide executive-level administrative support, including directing incoming calls; taking detailed messages; scheduling meetings (in-person &amp; virtual) and conference calls; overseeing multiple calendars; managing, prioritizing and responding to phone messages and emails;</div></li>
<li><div>
Create meeting minutes by taking detailed notes and recording action items during various meetings and maintain a meeting minutes log; Improve and maintain executive office file storage/management and administrative business processes.</div></li>
<li><div>
Prepare comprehensive agendas for meetings and conferences, ensuring all relevant materials are readily available for participants; Facilitate high-level correspondence and communications, including scheduling conference calls via Zoom, MSTeams, Cisco Webex Meetings and in-person one-on-one and up to large group meetings.</div></li>
<li><div>
Provide logistical support for special programs, professional development, and internal and external meetings (in-person and virtual), including preparing materials, organizing participant schedules and arranging space and technology needs;</div></li>
<li><div>
Coordinate complex domestic and international travel arrangements for the Dean, ensuring all details are meticulously organized and itinerary is communicated in advance; Arrange for daily transportation services to and from the office, ensuring punctuality and efficiency for the Dean and special guests as well as travel and itinerary for special guest when needed.</div></li>
<li><div>
Collaborate closely with the Chief of Staff regarding daily office management, providing necessary reports and updates to ensure the office is running efficiently; Work on special project for the Dean and Chief of Staff; Assist the Chief of Staff in scheduling tours of facilities, and organizing site visits for special guests and visitors.</div></li>
<li><div>
Monitor office inventory, order supplies as needed, and adhere to the timely processing of various reports using CUNY-Buy; adhere to timely processing of travel reports.</div></li>
<li><div>
Maintain a high degree of professionalism and discretion in handling confidential information.</div></li>
<li><div>
Work closely with the Dean and various members of the leadership team to organize special projects, events and activity timelines; Utilize administrative systems and processes to track commitments and ensure completion milestones.</div></li>
<li><div>
Conduct thorough research on a diverse array of topics and produce findings into recommendations in support of the Dean&rsquo;s needs; Meet predetermined deadlines for coordinating activities (reports, meetings, workshops, training, etc.);</div></li>
<li><div>
Perform other duties as assigned by the Chief of Staff, Dean, or designee.</div></li>
</ul>
QUALIFICATIONS
Bachelor's degree and four years' related experience required.
PREFERRED QUALIFICATIONS:
<ul><li><div>Master&rsquo;s degree in Business Administration or related field and five years of experience in administrative support role with at least 3 years year of experience directly supporting senior/executive level staff.</div></li>
<li><div>
1-2 years of experience working in Higher Education within an urban setting.</div></li>
<li><div>
Excellent organizational, analytical, communication and interpersonal skills required.</div></li>
<li><div>
Experience with CUNYFirst or Peoplesoft, CUNY Buy, and other CUNY systems.</div></li>
<li><div>
Proficiency using Microsoft Office applications (Outlook, PowerPoint, Word and Excel); video conferencing platforms (WebEx, MS Teams and Zoom);</div></li>
<li><div>
Demonstrated problem solving, strong project management, research skills, and technology savviness/computer literacy are preferred.</div></li>
<li><div>
Ability to manage multiple projects simultaneously for different stakeholders and meet project deadlines.</div></li>
<li><div>
Ability to work well both independently and collaboratively in a diverse and rapid-paced academic medical environment. Experience working with underrepresented, low-income, and marginalized students working in health-related or STEM (Science, Technology, Engineering, Mathematics, and Medicine) fields or other health professional pipeline programs is highly desirable.</div></li>
<li><div>
Advanced understanding of the importance of inclusion in academic medicine and the impact of educational and healthcare disparities on medicine.</div></li>
<li><div>
Knowledge of CUNY policies and procedures.</div></li>
<li><div>
Demonstrated experience working in the C-Suite; collegiately and confidentially.</div></li>
<li><div>
Ability to work some evenings and weekends.</div></li>
</ul>
CUNY TITLE OVERVIEW
Supports a Campus or University Executive as a Confidential Assistant, organizing and supervising unit activities.
<ul><li><div>Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events; maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule</div></li>
<li><div>
Coordinates Executive communications, including those requiring a high degree of sensitivity; responds to public inquiries as well as requests from within the Campus/University community</div></li>
<li><div>
Organizes, creates, and distributes key, complex management reports with a high degree of accuracy</div></li>
<li><div>
Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities</div></li>
<li><div>
Procures required internal and external resources and services and manages their utilization</div></li>
<li><div>
May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing</div></li>
<li><div>
Participates in special projects and efforts to improve unit effectiveness</div></li>
<li><div>
Performs related duties as assigned.</div></li>
</ul>
This position is excluded from union representation.
CUNY TITLE
Higher Education Assistant
FLSA
Non-exempt
COMPENSATION AND BENEFITS
Salary Range: $76,937 - $86,741
Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.
HOW TO APPLY
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID: 31926 or Title: Confidential Executive Assistant. Select &quot;Apply Now&quot; and provide the requested information.
Candidates should provide a resume and cover letter.
CLOSING DATE
Open until April 12, 2026.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 31926
Location: CUNY School of Medicine
Job Type: Full-Time</div>

Confidential Executive Assistant - Office of the Dean

Explore 660+ Assistant chief engineer in New York this March. Find roles across top companies and apply now to boost your career.

660 assistant chief engineer jobs In New York

Assistant Chief Engineer

Complex Chief Engineer

Chief of Staff

Executive Assistant

Executive Assistant

Executive Assistant

Confidential Executive Assistant - Office of the Dean