administrative assistant

account coordinator

administrative assistant (external agency staff) Jobs in New York

assistant facilities manager Jobs in New York

assistant facilities manager

executive administrative assistant Jobs in New York

executive administrative assistant

assistant director of administration planning travel coordinator

Breaking Ground

<b>ABOUT US:</b> - We believe that everyone deserves a home!
<br><br>
Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.
<br><br>
But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.
<br><br>
Reporting to the Assistant Program Director, Transitional Housing the Clinical Coordinator, Transitional Housing supervises Case Managers and ensures the utilization of Harm Reduction and Housing First strategies and other best-practice clinical interventions to ensure the highest quality care for clients. The Clinical Coordinator is responsible for client records are kept in compliance with regulatory and agency standards.
<br>The Clinical Coordinator works primarily during business hours Monday-Friday, with off hours availability in case of emergency or for special projects/initiatives.
<br><br>
<b>ESSENTIAL DUTIES AND RESPONSIBILITIES:</b><br>
<ul>
<li>Supervise a team of Case Managers</li>
<li>Provide regular, structured supervision meetings for direct reports</li>
<li>Promote effective strategies for case management following Housing First, Harm Reduction, Crisis Prevention Institute (CPI), Motivational Interviewing and trauma-informed care models of practice</li>
<li>Development and implement individual service plans; ensure documentation of client contact and progress is comprehensive and timely</li>
<li>Interview and assess potential clients</li>
<li>Provide clinical direction and leadership to the program, help troubleshoot, problem solve, and strategize solutions around client engagement and challenging behaviors</li>
<li>Promote a staff and resident culture that emphasizes housing placement as a measurement of success; ensure that clients are ready for housing placement</li>
<li>Oversee development and implementation of individual service plans; ensure documentation of client contact and progress is comprehensive and timely</li>
<li>Assess and evaluate client functioning</li>
<li>Supervise and conduct case conferences</li>
<li>Coordinate delivery of care with multiple service providers, particularly outreach teams.</li>
<li>Work collaboratively with outreach teams to ensure individuals succeed in transitional housing and avoid return to homelessness.</li>
<li>Provide support and guidance to front line staff in managing difficult situations and successfully de-escalating conflict</li>
<li>Perform other duties as assigned</li>
</ul>
<b>MINIMUM QUALIFICATIONS:</b><br>
<ul>
<li>NYS Licensed Masters Social Worker (LMSW) required</li>
<li>Minimum 3 years of experience with related populations; previous supervisory and administrative experience preferred</li>
<li>Thorough clinical understanding of relevant service delivery concepts and structures including Housing First, client centered motivational interviewing, Harm Reduction models, behavioral and medical health systems, and the ability to access and negotiate the full range of services for recipients</li>
<li>Experience with crisis intervention, including, risk assessments and incident management</li>
<li>Ability to work successfully with a wide range of internal and external stakeholders</li>
<li>Demonstrated success in working in a fast-paced environment with multiple priorities</li>
<li>Ability to delegate and motivate staff to achieve deliverables</li>
<li>Ability to communicate (verbally and written) with diverse populations and stakeholders</li>
<li>Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams; familiarity with Access-based databases and the ability to learn new programs are required</li>
<li>Bilingual preferred</li>
</ul>
EOE/M/F/Vet/Disabled

Clinical Coordinator, Transitional Housing

GEICO

<div>
 <strong>
  Why Join GEICO?
  <br/>
  <br/>
 </strong>
 At GEICO, we offer a rewarding career where your ambitions are met with endless possibilities.
 <br/>
 <br/>
 Every day we honor our iconic brand by offering quality coverage to millions of customers and being there when they need us most. We thrive on relentless innovation to exceed our customers' expectations while making a real impact on local communities nationwide.
 <br/>
 <br/>
 Founded in 1936, GEICO is a member of the Berkshire Hathaway family of companies and one of the largest auto insurers in the United States. When you join our company, we want you to feel valued, supported, and proud to work here. That's why we offer the GEICO Pledge: Great Company, Great Culture, Great Rewards, and Great Careers.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 The Marketing team at GEICO needs to move fast, stay organized, and show up well in every room. Making that possible is a real competitive advantage and a must-do. That's where this role comes in.
 <br/>
 <br/>
 This Executive Assistant will be the operational backbone for the CMO. You'll manage the calendar, the logistics, the details, and the moments that matter &mdash; from a high-stakes executive offsite to a last-minute travel change to making sure a leader walks into a meeting with everything they need. You'll also bring a hospitality mindset to everything you touch: anticipating needs before they're expressed, handling the personal and professional with equal grace, and making the office feel like a place people want to be.
 <br/>
 <br/>
 If you are a highly-organized go-getter who wants to learn how a major marketing organization operates from the inside &mdash; and you're the kind of person who gets energy from making other people's work lives run beautifully &mdash; this is a great place to build a career.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Executive and Calendar Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Own the calendar for the CMO, proactively managing conflicts, protecting priorities, and staying one step ahead.
  </li>
  <li>
   Working with the Chief of Staff, support distribution of briefing materials and coordinate logistics for meetings, team calls, and leadership sessions.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Travel, Logistics, and Expense Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Book and manage complex domestic and international travel &mdash; flights, hotels, ground transportation, and itineraries &mdash; with precision and contingency thinking.
  </li>
  <li>
   Maintain travel tracking and handle changes, cancellations, and last-minute pivots without missing a beat.
  </li>
  <li>
   Prepare and submit expense reports accurately and on time.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Event Planning and Hospitality
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support planning and execution of team events, offsites, leadership dinners, and internal gatherings &mdash; handling venue sourcing, catering, AV, run-of-show, and on-site coordination.
  </li>
  <li>
   Bring a hospitality mindset to every event and interaction: anticipate what's needed, sweat the details, and create experiences that feel effortless to the people in the room.
  </li>
  <li>
   Work with the Chief of Staff and Marketing Operations team to support external-facing moments &mdash; agency meetings, partner visits, executive presentations &mdash; ensuring the environment and logistics reflect well on the team.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  YOU MAY BE A GOOD FIT IF YOU
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Are looking to grow and develop your skills &mdash; with opportunities to engage with senior leaders, gain exposure to key decision-making, and build capabilities quickly
  </li>
  <li>
   Take genuine pride in the details. You notice what's missing before anyone asks, and you find real satisfaction in making something run perfectly.
  </li>
  <li>
   Have a hospitality instinct &mdash; you think about the experience other people are having and make it better without being asked.
  </li>
  <li>
   Are calm when things change quickly. Last-minute pivots don't rattle you; they're just problems to solve.
  </li>
  <li>
   Are discreet by nature. You handle sensitive information &mdash; personal and professional &mdash; with maturity and discretion.
  </li>
  <li>
   Communicate clearly and confidently, in writing and in person, across all levels of an organization.
  </li>
  <li>
   Want to be inside a marketing transformation at an iconic American brand, not just adjacent to it.
  </li>
  <li>
   Handle sensitive personal and professional information with complete discretion and sound judgment/
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Ideal Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years of experience supporting high-volume senior leaders in an executive assistant, office coordinator, hospitality, events, or similar role.
  </li>
  <li>
   Event planning or hospitality experience &mdash; formal or informal. You've planned something that had moving parts and made it look easy.
  </li>
  <li>
   Strong Microsoft Office skills &mdash; Word, PowerPoint, Excel, Outlook. Comfortable building a clean deck or a tracking spreadsheet from scratch.
  </li>
  <li>
   Comfort with AI tools &mdash; familiarity with Claude, Microsoft Copilot, or similar AI assistants to help draft communications, summarize information, and move faster on everyday tasks.
  </li>
  <li>
   Exceptional organizational skills and the ability to manage multiple competing priorities without dropping anything.
  </li>
  <li>
   High emotional intelligence and discretion &mdash; you read rooms well and can be trusted with confidential information.
  </li>
  <li>
   Clear, polished written communication &mdash; you write emails and documents that reflect well on the people you support.
  </li>
  <li>
   Bachelor's degree preferred but not required. Relevant experience and demonstrated capability matter more.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  STRONG CANDIDATES MAY ALSO HAVE
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience supporting a fast-paced executive in a corporate or agency environment.
  </li>
  <li>
   Experience working in marketing organizations, either directly or as a partner.
  </li>
  <li>
   Familiarity with SharePoint, Workday, Claude, Microsoft Co-Pilot, and similar enterprise tools.
  </li>
  <li>
   A background in project management or client services that has sharpened your instinct for anticipating needs.
  </li>
  <li>
   An interest in marketing, media, or brand &mdash; curiosity about the industry you're supporting goes a long way.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Location:
 </strong>
 New York City, NY. This is a hybrid role with a 3-day in-office requirement.
 <br/>
 <br/>
 <strong>
  Reports to:
 </strong>
 Chief of Staff to the Chief Marketing Officer
 <br/>
 <br/>
 <strong>
  Annual Salary
  <br/>
  <br/>
 </strong>
 $32.05 - $50.36
 <br/>
 <br/>
 The above annual salary range is a general guideline. Multiple factors are taken into consideration to arrive at the final hourly rate/ annual salary to be offered to the selected candidate. Factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate&rsquo;s work experience, education and training, the work location as well as market and business considerations.
 <br/>
 <br/>
 At this time, GEICO will not sponsor a new applicant for employment authorization for this position.
 <br/>
 <br/>
 <strong>
  The GEICO Pledge
  <br/>
  <br/>
 </strong>
 <strong>
  Great Company:
 </strong>
 Protecting customers through life&rsquo;s twists and turns with innovation and integrity.
 <br/>
 <br/>
 <strong>
  Great Careers:
 </strong>
 Personalized development programs, mentorship, and certification assistance.
 <br/>
 <br/>
 <strong>
  Great Culture:
 </strong>
 Inclusive and collaborative culture rooted in shared success.
 <br/>
 <br/>
 <strong>
  Great Rewards:
 </strong>
 Competitive pay, benefits, and flexibility to support your well-being and future.
 <br/>
 <br/>
 The equal employment opportunity policy of the GEICO Companies provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability or genetic information, in compliance with applicable federal, state and local law. GEICO hires and promotes individuals solely on the basis of their qualifications for the job to be filled.
 <br/>
 <br/>
 GEICO reasonably accommodates qualified individuals with disabilities to enable them to receive equal employment opportunity and/or perform the essential functions of the job, unless the accommodation would impose an undue hardship to the Company. This applies to all applicants and associates. GEICO also provides a work environment in which each associate is able to be productive and work to the best of their ability. We do not condone or tolerate an atmosphere of intimidation or harassment. We expect and require the cooperation of all associates in maintaining an atmosphere free from discrimination and harassment with mutual respect by and for all associates and applicants.
</div>


Senior Executive Assistant to CMO

Hilton

<div><p><b>Exceptional Hospitality Starts with You
</b></p><p>Picture yourself brightening someone&rsquo;s day. When you join our Hotels team, that&rsquo;s exactly what you&rsquo;ll do every time you come to work! As a <b>Commercial Services Manager </b>(Events Coordinator), you&rsquo;re not just administratively supporting our Event Managers &ndash; you&rsquo;re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.</p></div>
<br><div><p>Here's what you'll do during a typical day:
</p><ul><li><b>Assist in Building and maintain client relationships: </b>Serve as the Administrative Assistant contact for assigned Event Managers , allowing them to manage existing accounts for conferences while finding opportunities to grow room revenue and overall profitability
</li><li><b>Assist in Leading end-to-end event management process: </b>Helping the Event Managers prepare details for our upcoming conferences while assisting in proposals, pre-planning visits, and finalizing details of client needs while maximizing revenue
</li><li><b>Ensuring Accurate booking details: </b>Coordinate Event Management requirements with Event Manager to including room, food and beverage, and meeting space, and ensure accurate and timely entry of information in the hotel&rsquo;s sales management system</li></ul></div>
<br><div><p><b>What It Takes to Make the Stay
</b></p><p>At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:
</p><p>A passion for spreading the light and warmth of <b>Hospitality </b>. Acting with <b>Integrity </b>and always doing the right thing. Inspiring others through <b>Leadership </b>. A belief that <b>Teamwork </b>drives the best outcomes. A sense of <b>Ownership </b>and accountability. And a focus on the <b>Now </b>, bringing urgency and discipline to every moment, knowing it can make a lasting impact.</p></div>
<br><div><p><b>How We'll Help You Thrive
</b></p><p>At Hilton, the hospitality we&rsquo;re known for doesn&rsquo;t end with our guests. We proudly invest in our Team Members&rsquo; wellbeing, supporting you through all of life&rsquo;s moments. When you join Hilton, our exceptional care extends to you with unmatched perks and benefits, including*:
</p><ul><li><b>Incredible travel perks </b>&ndash; Enjoy 110 nights of deeply discounted travel, with room rates as low as $40/night at our world-class hotels through our Go Hilton travel program
</li><li><b>Own a piece of Hilton </b>&ndash; Through our employee stock purchase program (ESPP), you can invest in Hilton shares at a 15% discount to help build your financial future
</li><li><b>Paid parental leave </b>&ndash; Because family matters. We offer paid leave for eligible Team Members, including partners and adoptive parents
</li><li><b>Personalized caregiving support </b>&ndash; Access dedicated caregiving concierge services to help navigate caregiving for yourself and your loved ones
</li><li><b>Crisis concierge </b>&ndash; In times of loss, our Crisis Concierge offers a single, compassionate point of contact for both practical support and emotional care
</li><li><b>Mental health resources </b>&ndash; Your wellbeing comes first. Eligible Team Members can access free counseling and support through our best-in-class Employee Assistance Program (EAP)
</li><li><b>Generous paid time off (PTO) </b>&ndash; Recharge, relax, and take time for what matters most
</li><li><b>Health &amp; welfare benefits </b>&ndash; From checkups to dental cleanings to new glasses, we offer a variety of health plans that keep you and your family covered
</li><li><b>Financial security for your future </b>&ndash; Our retirement plans make it easier to save for what&rsquo;s next
</li></ul><p><i>*Benefits availability may vary depending on Team Member&rsquo;s location as well as terms and conditions of employment and are subject to the terms and conditions of each specific program/plan.</i></p></div>
<br><div><div><div><b>Join an Award-Winning Workplace Culture
</b><br>
</div><div>At Hilton, we don&rsquo;t just deliver exceptional experiences for our guests&mdash;we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we&rsquo;ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.
</div><div>Our award-winning culture has earned us repeated recognition on the World&rsquo;s Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands , and a company-wide commitment to providing the best stay for every guest, we&rsquo;re setting new standards for the future of travel.
</div><div>Whether you&rsquo;re starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career&mdash;and help us make every stay a little more magical.
</div></div><div>Curious about life at Hilton? Explore our Careers Blog to see why we&rsquo;re more than a great place to stay&mdash;we&rsquo;re a great place to work.</div></div>

Commercial Services Manager - Hilton New York Midtown

TALENT Software Services

<div>
 <strong>
  Position Title: Executive Assistant
  <br/>
  <br/>
  Duration: 12 Months
  <br/>
  <br/>
  Possibility of conversion to FTE: Yes
  <br/>
  <br/>
  Working hours: 8-5
  <br/>
  <br/>
  Working Location: 51 W 42nd Street, New York, NY 10036 [IN OFFICE 4 DAYS A WEEK]
  <br/>
  <br/>
 </strong>
 Join our dynamic team in the heart of New York City, a global hub for finance and business. This location offers unparalleled networking opportunities and a vibrant city life.
 <br/>
 <br/>
 <strong>
  Role Mandate
  <br/>
  <br/>
 </strong>
 Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general office services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.
 <br/>
 <br/>
 <strong>
  Role Responsibilities Include (but are not limited to):
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provides subject matter expertise and advice related to assigned strategic initiatives and acts as relationship management for assigned initiatives.
  </li>
  <li>
   Builds effective relationships with internal/external stakeholders.
  </li>
  <li>
   Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
  </li>
  <li>
   Gathers and formats data into regular and ad-hoc reports, and dashboards.
  </li>
  <li>
   Leads the planning, coordinating and implementing department events.
  </li>
  <li>
   Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
  </li>
  <li>
   Employs systems (e.g., customized exception reports, tracking reports etc.) to manage information.
  </li>
  <li>
   Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
  </li>
  <li>
   Provides input into the planning and implementation of administrative programs.
  </li>
  <li>
   Coordinates and monitors budgets and reporting on results vs. budget.
  </li>
  <li>
   Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
  </li>
  <li>
   Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
  </li>
  <li>
   Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
  </li>
  <li>
   Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies &amp; procedures).
  </li>
  <li>
   Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
  </li>
  <li>
   Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements.
  </li>
  <li>
   Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
  </li>
  <li>
   Makes travel arrangements, booking flight/hotel reservations as needed.
  </li>
  <li>
   Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming/outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
  </li>
  <li>
   Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  </li>
  <li>
   Maintains and tracks overtime, on-call claims, staff vacations and absences in accordance with Bank and/or divisional guidelines to ensure consistency in entitlement and to determine staff availability.
  </li>
  <li>
   Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
  </li>
  <li>
   Collaborates with internal and external stakeholders in order to deliver on business objectives.
  </li>
  <li>
   Organizes work information to ensure accuracy and completeness.
  </li>
  <li>
   Focus may be on a business/group.
  </li>
  <li>
   Thinks creatively and proposes new solutions.
  </li>
  <li>
   Exercises judgment to identify, diagnose, and solve problems within given rules.
  </li>
  <li>
   Works mostly independently.
  </li>
  <li>
   Broader work or accountabilities may be assigned as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Must-Have Skills:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Typically 5-7 years of relevant experience in an administrative/professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
  </li>
  <li>
   Specialized knowledge from education and/or business experience.
  </li>
  <li>
   Candidate should have experience liaising with Senior leadership, and be able to operate confidently in a fast-paced, demanding environment.
  </li>
  <li>
   Candidate should have experience with handling travelling and hotel accommodations.
  </li>
  <li>
   Will be supporting leadership that involves international travel with multiple destinations and extremely diligent scheduling.
  </li>
  <li>
   Verbal &amp; written communication skills - In-depth.
  </li>
  <li>
   Collaboration &amp; team skills - In-depth.
  </li>
  <li>
   Analytical and problem-solving skills - In-depth.
  </li>
  <li>
   Influence skills - In-depth.
  </li>
  <li>
   Travel concur.
  </li>
  <li>
   5-7 years EA Admin experience.
  </li>
  <li>
   Salesforce experience.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Soft Skills:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong attention to detail.
  </li>
  <li>
   Ability to work independently and with a team.
  </li>
  <li>
   Professional demeanor.
  </li>
  <li>
   Relatable, ability to take on challenges.
  </li>
  <li>
   Honest and open viewpoint.
  </li>
  <li>
   Strong organizational skills.
  </li>
  <li>
   Collaboration and team skills.
  </li>
  <li>
   Analytical and problem-solving skills.
  </li>
  <li>
   Punctual.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Interviews:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   1st round - Reporting Manager
  </li>
  <li>
   2nd Round - Hiring Manager
  </li>
 </ul>
</div>


NYC Health + Hospitals

<div><div><div><h2 class="jobSectionHeader"><b>About NYC Health + Hospitals</b></h2><div><br>
<div><div>
</div><p>NYC Health + Hospitals is the largest public health care system in the nation. We are a network of 11 hospitals, trauma centers, neighborhood health centers, nursing homes, post-acute care centers, and correctional health services. We are a home care agency and a health plan, MetroPlus. Our health system provides essential services to 1.4 million New Yorkers every year in more than 70 locations across the city's five boroughs. Our diverse workforce of more than 42,000 employees are uniquely focused on empowering New Yorkers.</p><p>
NYC Health + Hospitals/Correctional Health Services is one of the nation&rsquo;s leading correctional health care systems in quality of and innovations to care, and access from pre-arraignment through compassionate release. In-jail services include medical, nursing, mental health, substance use treatment, social work, dental and vision care, discharge planning, and reentry support. In addition to providing direct patient care in the jails, CHS leverages the resources of the nation&rsquo;s largest municipal health care system to help discharged patients successfully return to their communities. CHS is also a pivotal partner in New York City&rsquo;s criminal justice reform efforts.</p><p></p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Work Shifts</b></h2><div><div><div><br>
</div><p><br>
<b>8:00 A.M &ndash; 4:00 P.M</b></p><p><b>
Days: Mon-Fri</b></p><p><b>
Various Location at Rikers Island</b></p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Duties &amp; Responsibilities</b></h2><div><br>
<div><div>
</div><p><b>Rikers Island</b></p><p>
Since 2016, Correctional Health Services (CHS) has been the direct provider of health care in the New York City jails. Deeply committed to human dignity and patient rights, CHS is part of the NYC Health + Hospitals system and is a key partner in the City&rsquo;s efforts to reform the criminal-legal system. Our in-jail clinical services include medical, nursing, and mental health care; pharmacy services; substance-use treatment; social work; dental and vision care; discharge planning; and reentry support.</p><p><b>
Position Overview</b></p><p>
Under supervision of the Site Medical Director, the Physician Assistant will provide comprehensive, compassionate, and thoughtful care to our patients in the New York City jail system. The Physician Assistant will provide general primary care including conducting histories and physicals, diagnosing and treating acute and chronic illnesses, and evaluating the need for consult services</p><p><b>
Responsibilities include:</b></p><ul><li>
Diagnose and treat acute and chronic illnesses. Evaluate the need for consult services and submit the prioritized consult when indicated.</li><li>
Complete comprehensive histories and physicals on all new admissions including documentation of problem list, diagnosis, orders (e.g. labs, imaging and referrals) and ordering appropriate medications where applicable.</li><li>
Evaluate patients requesting sick call, schedule follow-ups and update medication orders.</li><li>
Update problem lists and reconcile patient orders at all visits.</li><li>
Implement plans for patientcare utilizing protocols approved by the Medical Director and/or treatment plans reflecting the current standard of care.</li><li>
Request radiology exams, lab tests, EKGs when clinically indicated and interpret these results based on clinical findings and in consultation with supervisors where appropriate.</li><li>
Review all specialty consults and hospital returns to ensure that the standard of care is met and recommendations of the consultant are implemented.</li><li>
Perform chart reviews and summaries for patients transferring facilities including updating problem lists, rewriting medication orders, and reconciling orders and consults as needed.</li><li>
Generate special needs referrals and documentation as needed (for patients with (disabilities, dietary restrictions, heat sensitivity, or other relevant flags).</li><li>
Teach patients about their medical conditions and treatments; counsel on risks and benefits of different treatment decisions; witness, sign, and document patient refusals of care.</li><li>
Ensure that all progress notes and orders are signed before the end of the shift.</li><li>
Respond to emergencies in a timely and professional manner.</li><li>
Notify the staff MD and Urgicare about 3 hour runs and EMS activation.</li><li>
Complete special housing rounds when assigned.</li><li>
Be familiar with quality of care and population health indicators. Take appropriate action to meet</li><li>
or exceed standards.</li><li>
Maintain clinical competency by participating in all CME and CHS training and in-service requirements.</li><li>
Maintain your schedule as directed with particular attention to punctuality and timely notification of absences.</li><li>
Adhere to policies and procedures of CHS and be familiar with them by reviewing them as needed.</li><li>
Complete tasks as delegated by a Site Medical Director or other supervising clinical team member.</li><li>
Maintain and provide documentation of all required credentials.</li><li>
Maintain professional attitude and appearance.</li><li>
Adhere to Occupational Health Services requirements.</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2><div><br>
<div><div>
</div><p>1. Valid license and current registration to practice as a Physician Assistant issued by the New York State Education Department (NYSED); and
<br>
2. Current certification issued by the National Commission on Certification of Physician Assistants (NCCPA); and
<br>
3. One (1) year of full-time, satisfactory clinical experience as a Physician Assistant; and
<br>
4. Possession of a valid Life Support certification (e.g., Basic Life Support (BLS), Advanced Cardiovascular Life Support (ACLS)) is required in the appropriate practice area through the American Heart Association (AHA) within sixty (60) calendar days of appointment to the title.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Department Preferences</b></h2>
<div>
<div></div><div><ul><li>Experience working with patients in a skilled nursing facility or other residential setting</li><li>
Experience working with patients who have serious mental illness</li><li>
Experience working with patients who carry substance use diagnoses; knowledge of harm reduction approaches to care; and familiarity with medications to treat opioid use disorder</li><li>
Experience leading quality improvement initiatives</li><li>
Understanding of trauma-informed care</li><li>
Skilled in patient-centered shared decision making</li><li>
Skilled in communicating risks and benefits of clinical interventions and assessing capacity to make informed decisions.</li><li>
Active BLS and ACLS certifications</li><li>
Infection Control Certification</li><li>
Excellent interpersonal communication skills and ability to work collaboratively within a multidisciplinary team, as well as with NYC DOC staff</li><li>
Flexible disposition</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Benefits</b></h2><div><br>
<div><div>
</div><p>NYC Health and Hospitals offers a competitive benefits package that includes:</p><ul><li>
Comprehensive Health Benefits for employees hired to work 20+ hrs. per week</li><li>
Retirement Savings and Pension Plans</li><li>
Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts</li><li>
Loan Forgiveness Programs for eligible employees</li><li>
College tuition discounts and professional development opportunities</li><li>
College Savings Program</li><li>
Union Benefits for eligible titles</li><li>
Multiple employee discounts programs</li><li>
Commuter Benefits Programs</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>How To Apply</b></h2><div><br>
<div><div>
</div><p>If you wish to apply for this position, please apply online by clicking the &quot;Apply for Job&quot; button.</p></div></div></div></div></div><p></p>

Physician Assistant L II - CHS

Citi

<div><h2 class="jobSectionHeader"><b>Discover your future at Citi</b></h2>
<p>Working at Citi is far more than just a job. A career with us means joining a team of more than 230,000 dedicated people from around the globe. At Citi, you&rsquo;ll have the opportunity to grow your career, give back to your community and make a real impact.</p>
<h2 class="jobSectionHeader"><b>Job Overview</b></h2>
<p>The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
<br>
<br>
<b>Responsibilities:</b></p>
<ul><li>Directly supports a C16 level manager and generally supports an entire department</li>
<li>Manages day to day calendar(s) of senior management</li>
<li>Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls</li>
<li>May prepare and review materials and correspondence for meetings</li>
<li>Assist with creation/modification of presentations, spreadsheets, and other various documents</li>
<li>Coordinates travel arrangements; prepare and distribute schedules/agendas for travel</li>
<li>Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system</li>
<li>Orders supplies and process invoices through Procure to Pay system</li>
<li>Process and follow-up on Virtual Requests</li>
<li>Assists in ad-hoc reports special projects as needed</li>
<li>Trains, coaches or guides other administrative staff when required</li>
<li>Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li>
</ul><p><b>Qualifications:</b></p>
<p></p><ul><li>Previous office administration experience preferably within a large and complex financial services or similar organization</li>
<li>Highly proficient in Microsoft Office</li>
<li>Consistently demonstrates clear and concise written and verbal communication skills</li>
<li>Demonstrated ability to quickly gain command of new systems</li>
<li>Self-motivated and detail oriented</li>
</ul><p><b>Education:</b></p>
<p></p><ul><li>Bachelor's/University degree or equivalent experience</li>
</ul><p></p><p>-</p>
<h2 class="jobSectionHeader"><b>Job Family Group:
</b></h2>Business Strategy, Management &amp; Administration
<p>-</p>
<h2 class="jobSectionHeader"><b>Job Family:</b></h2>
Administrative Support
<p>-</p>
<h2 class="jobSectionHeader"><b>Time Type:</b></h2>
Full time
<p>-</p>
<h2 class="jobSectionHeader"><b>Primary Location:</b></h2>
New York New York United States
<p>-</p>
<h2 class="jobSectionHeader"><b>Primary Location Full Time Salary Range:</b></h2>
$91,690.00 - $119,610.00<br>
<p><br>
In addition to salary, Citi&rsquo;s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental &amp; vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
</p><p>-</p>
<h2 class="jobSectionHeader"><b>Most Relevant Skills
</b></h2>Please see the requirements listed above.
<p>-</p>
<h2 class="jobSectionHeader"><b>Other Relevant Skills
</b></h2>For complementary skills, please see above and/or contact the recruiter.
<p>-</p>
<h2 class="jobSectionHeader"><b>Anticipated Posting Close Date:</b></h2>
Jul 15, 2026
<p>-</p>
<p><i>Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.</i></p></div><p></p>

Senior Executive Assistant

Rensselaer Polytechnic Institute

<p></p><div><p><b>Job Summary:</b></p>
 <p>The Administrative Coordinator manages and oversees the day-to-day operations and administrative support activities of the Dean of Students Office (DOSO), Conference Room, and Off-Campus Community Center. The Administrative Coordinator serves as the primary point of contact for both internal and external constituencies, assists and represents DOSO in communicating with constituents, and handles multiple issues and concerns as they arise. The Administrative Coordinator coordinates logistics for programming and completes special projects as needed by offices in the Dean of Students portfolio.</p>
<p><b>Who we are:</b></p>
<p>Founded in 1824, <b>Rensselaer Polytechnic Institute (RPI)</b> is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, <i>RPI Forward, </i>charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ︎</p>
<p>Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world&rsquo;s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world.</p>
<p>With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.</p>
<p><b>Minimum Qualifications:</b></p>
<ul><li>Highschool Diploma or equivalent</li>
<li>Five (5) or more years related experience</li>
</ul><p>Relevant combinations of education, training and experience may be considered.</p>
<p><b>Preferred Qualifications:</b></p>
<ul><li>Associate's Degree in related field</li></ul><br>
<div></div><p><b>Representative Job Duties:</b></p>
<ul><li>Manage daily office routines to ensure efficient and effective office operations. Triage incoming calls and serve as first point of contact. Provide DOSO staff with all relevant information to provide timely responses and follow-up. Assist the DOSO in planning, organizing prioritizing and coordinating the timely assignment, follow-up and completion of work and projects. Track and record leave time for DOSO. Ensure that new employees are appropriately processed for payroll and proper procedures are followed for employment separations</li>
<li>Plan and maintain complex, busy and shifting schedules of appointments, meetings and travel. Ensure members of the DOSO staff are prepared with essential information and background for each meeting and/or trip. Draft travel itineraries, reserve lodging, set up meeting rooms, and handle all logistics associated with these activities. Prepare and process travel and expense reports in accordance with Institute policies</li>
<li>Record Management: Develop and maintain an efficient, confidential records management system to ensure immediate availability of materials. Assist with the maintenance and coordination of judicial and/or student intervention case files in case management system (Maxient)</li>
<li>Train, supervise and schedule work-study students. Assure that work is done in a timely manner and evaluate performance. Prepare all work-study paperwork coordinating with financial aid and payroll. Prepare student, bi-weekly and semi-monthly payroll</li>
<li>Utilize enterprise-wide Institute systems (Banner and Data Warehouse) and subsidiary systems to monitor financial activity and provide reports to the DOSO and the Student Experience Business Manager. Monitor spending to ensure adherence to general policies and guidelines. Identify and resolve discrepancies in accordance with Institute and DOSO portfolio standards and policies</li>
<li>Maintain inventory of office supplies which includes ordering and invoice processing through OSCAR and Banner</li>
<li>Coordinate communication, marketing, and social media efforts for any DOSO programming and educational initiatives. Arrange event details including but not limited to purchasing supplies or equipment, catering, reserving space, setting up and tearing down</li>
<li>Ensure that public spaces in Academy Hall are adequately maintained by inspecting public areas on a weekly basis and initiating service requests as needed. Monitor any possible safety concerns. Coordinate with the Student Experience Operations Manager if required to manage larger repair projects</li>
<li>Other duties and special projects as assigned</li>
</ul><p><b>Shift:</b></p>
<p>Business Hours, Monday through Friday. Weekends or evenings occasionally required</p>
<p><b>Starting Salary/Rate:</b></p>
<p><b>Expected hiring range:</b> $20.00 - $23.75 / hr</p>
<p><b>Pay transparency disclosure:</b> The selected candidate&rsquo;s salary will be determined based on factors that include the available budget, internal equity, and the final candidate&rsquo;s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer&rsquo;s good faith estimate of the expected hiring range at the time of posting.</p>
<p><b>Application instructions:</b></p>
<p>Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.</p>
<p>If you need assistance with the online application process, please contact careers@rpi.edu.</p>
<b>Job Posted Date:</b>
<p>Applications will be accepted until the position is filled.</p>
<p><b>Total Compensation and Benefits Information:</b></p>
<p>Rensselaer&rsquo;s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).</p><div><br>
</div><div><p><i>Rensselaer Polytechnic Institute is committed to the cultivation of a community that is welcoming, inclusive, and above all values learning. We welcome candidates who bring a variety of perspectives to Rensselaer Polytechnic Institute's work and campus communities. Rensselaer Polytechnic Institute </i><i>is an Equal Opportunity Employer.</i></p>
<p><i>All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or other characteristic protected by law.</i></p></div></div><p></p>

Administrative Coordinator

Explore 224+ Assistant director of administration planning travel coordinator in New York this August. Find roles across top companies and apply now to boost your career.