administrative assistant

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administrative assistant (external agency staff) Jobs in New York

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assistant director of administration planning travel coordinator

Touro University New York

<div>Overview:
<div>
The Project Coordinator &amp; Grants Assistant provides executive level administrative support to the Senior Vice President of Operations. In addition, the incumbent will support various architecture and construction projects as a member of the Operations team, focusing on project management, and will provide support for the administration of grants at Touro University New York.</div>
Responsibilities:
<div>
Responsibilities include but are not limited to:</div><ul><li>
Executive level support to the Senior Vice President of Operations.</li><li>
General administrative support for the department of Operations and assignment to special projects as determined by SVP.</li><li>
Provide project support and assistance to the Operations team for architectural and construction projects.</li><li>
Requires communication and coordination with external firms and partners.</li><li>
Participates and attends meetings as needed.</li><li>
Creates files and follows-up with any missing documentation.</li><li>
Review documents maintain files as necessary.</li><li>
Meets and greets all visitors to the SVP Operations.</li><li>
Processes on-line documents, requisitions for Banner, subscriptions, imprint orders.</li><li>
Interacts with different departments and employees of all levels including upper level personnel.</li><li>
Prepares requisitions for department follows up on difficulties; keeps track of all orders by the department.</li><li>
Manages calendar and sets up appointments for the Senior Vice President.</li><li>
Ordering supplies typing memos, letters, and general correspondence.</li><li>
Entering and updating information into the system and creates reports.</li><li>
Screen grant applications and reporting materials for completeness and follow up with applicants as needed.</li><li>
Compile, maintain, and file all Grants reports, records, and other documents as required.</li></ul>
Qualifications:
<h4 class="jobSectionHeader">Education/Experience</h4><ul><li>
Bachelor's degree preferred.</li><li>
Project management or project support courses/certification</li><li>
Previous experience with general office administrative responsibilities and procedures</li><li>
Project management or project support experience in a team based setting</li></ul><h4 class="jobSectionHeader">
Knowledge/Skills/Abilities</h4><ul><li>
Familiarity with architectural design and construction projects</li><li>
Strong communication skills both oral and written</li><li>
Superior organization skills including ability to prioritize tasks and work with minimal direction</li><li>
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook.</li></ul><h4 class="jobSectionHeader">
Travel</h4><ul><li>
Minimal travel primarily to NY campus locations as needed</li></ul><h4 class="jobSectionHeader">
Working Conditions</h4><ul><li>
Able to lift up to 5 lbs.</li></ul>
Maximum Salary: USD $65,656.00/Yr. Minimum Salary: USD $52,525.00/Yr.</div>

Project Coordinator & Grants Assistant

Gensler

<div>
 
 Your Role
 
 
 
 Join a fast paced, collaborative environment where all team members approach every challenge with a can-do spirit. Use your passion for service and attention to detail to help the Gensler team bring designs to life.
 
 
 As a
 
 Studio Coordinator
 
 , you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules. You're at the heart of your studio&rsquo;s activities and the soul that keeps your studio and projects moving forward. Coordinators act as an ambassador for their studio and a liaison between their directors/principals, project teams and many others.
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, expense reports, correspondence, travel arrangements, etc.
 </li>
 <li>
 Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.
 </li>
 <li>
 Partner with Studio Directors, Principals and Design Managers on coordinating on-site client meetings with the NY office hospitality team.
 </li>
 <li>
 Engage in office culture, plan studio meetings, retreats, outings, and celebrations.
 </li>
 <li>
 Work with the studio to maintain an organized studio space.
 </li>
 <li>
 Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
 </li>
 <li>
 Collaborate with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
 </li>
 <li>
 Serve as back-up for reception and other Studio Coordinators as needed.
 
 
 </li>
 </ul>
 
 Your Qualifications
 
 
 
 <ul>
 <li>
 Must have at least 3-5 years of experience in an administrative support position
 </li>
 <li>
 Bachelor&rsquo;s degree is required
 </li>
 <li>
 Experience in a professional service firm preferred
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, etc), Microsoft Teams &ndash; Tableau is a plus
 </li>
 <li>
 Strong knowledge of PowerPoint required &ndash; Adobe InDesign and Miro is a plus
 </li>
 <li>
 Strong attention to detail and the ability to multi-task and prioritize required
 </li>
 <li>
 Excellent verbal and written communication a must
 </li>
 <li>
 Ability to communicate and interact effectively with all levels of management
 </li>
 <li>
 Exceptional customer service orientation
 </li>
 <li>
 Must be self-motivated, resourceful and entrepreneurial
 </li>
 <li>
 Please submit your resume as a PDF, Word documents will not be accepted
 </li>
 <li>
 The base salary range will be estimated between $67,500 -77,500 plus bonuses and benefits and contingent on relevant experience.
 
 
 </li>
 </ul>
 
 Life at Gensler
 
 
 
 At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to &ldquo;Well-being Week,&rdquo; our offices reflect our people&rsquo;s diverse interests.
 
 
 We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
 
 
 As part of the firm&rsquo;s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
</div>

Studio Coordinator / Administrative Assistant

Lady D

<div>
 
 Opportunity: Managing Director
 
 
 
 HHM Hotels is seeking a dynamic and polished Managing Director to lead the highly anticipated pre-opening, launch, and ongoing operations of the Lady D Hotel. Situated in the absolute heart of Midtown Manhattan, this premier property is being completely renovated and repositioned into an upscale, sophisticated lifestyle destination just steps from the vibrant energy of Bryant Park, Times Square, and Fifth Avenue.
 
 
 As the leader of this boutique New York property, you will manage all hotel operations to maximize profits while delivering the high-touch, personalized guest experience that the competitive Manhattan lifestyle market demands. You will play a pivotal role in building the team from the ground up and establishing a landmark presence in the world's premier hospitality landscape.
 
 
 
 Your Growth Path
 
 
 
 Area General Manager - Regional Director of Operations
 
 
 
 Your Focuses
 
 
 
 <ul>
 <li>
 Pre-Opening Leadership: Lead the strategic planning and execution of the hotel opening, including staff recruitment, training, and the implementation of core values.
 </li>
 <li>
 Leadership: Lead, inspire, and mentor a diverse team, cultivating a culture of collaboration, innovation, and accountability.
 </li>
 <li>
 Guest Experience: Ensure the highest level of guest satisfaction by overseeing the implementation of service standards, personalized experiences, and swift resolution of any issues.
 </li>
 <li>
 Financial Performance: Develop and execute strategies to maximize revenue, optimize expenses, and achieve budgetary goals through regular financial analysis of
 </li>
 <li>
 Operational Excellence: Maintain a seamless operation by overseeing all hotel departments, including front office, housekeeping, and maintenance, while following sustainability guidelines.
 </li>
 <li>
 Employee Development: Foster a culture of continuous learning and professional development, empowering team members to excel and advance within the organization.
 
 
 </li>
 </ul>
 
 Your Background And Skills
 
 
 
 <ul>
 <li>
 5 years of experience in operations management or a similar leadership role in a hotel.
 </li>
 <li>
 Proven experience in a hotel opening, specifically within a lifestyle property.
 </li>
 <li>
 Associate or Bachelor&rsquo;s Degree in Business, Hospitality, or a related field is preferred.
 </li>
 <li>
 Strong financial acumen and the ability to develop budgets and manage performance.
 </li>
 <li>
 Ability to set clear expectations and provide the guidance necessary to achieve exceptional performance.
 
 
 </li>
 </ul>
 
 HHM Benefits And Perks
 
 
 
 <ul>
 <li>
 Medical, Dental and Vision Health Insurance.
 </li>
 <li>
 Paid Time Off and 401k Company Match.
 </li>
 <li>
 Free Basic Life Insurance.
 </li>
 <li>
 24/7 access to TELUS Health, a confidential work-life resource.
 </li>
 <li>
 Travel Discounts and Technology Reimbursements.
 </li>
 <li>
 Commuter Transit and Commuter Parking Benefits.
 </li>
 <li>
 Employee Assistance and Wellness Program.
 </li>
 <li>
 Educational and Professional Development.
 </li>
 <li>
 Referral Bonus Program and Quarterly Bonuses and Incentives.
 
 
 </li>
 </ul>
 
 Work Environment and Context
 
 
 
 <ul>
 <li>
 Requires standing for extended periods, walking, and lifting up to 25 pounds.
 </li>
 <li>
 Involves bending, reaching, stooping, using fingers and hands, kneeling, or crouching.
 </li>
 <li>
 Occasional travel required.
 
 
 </li>
 </ul>
 
 What We Believe
 
 
 
 People Are Our Capability &ndash; Hearts That Serve &ndash; Only Excellence &ndash; Stay Nimble - Own It
 
 
 ,
 
 
</div>

Managing Director

JPMorganChase

<div>JOB DESCRIPTION 
 
 
We are seeking a highly organized, proactive Executive Administrator to provide dedicated support across two senior leaders, the Head of Sports &amp; Entertainment Marketing and Head of Talent Partnerships &amp; Culture. This role sits at the intersection of high-visibility partnerships, internal and external stakeholder management, and fast-moving initiatives.
As a Senior Executive Administrative Assistant in the Sports &amp; Entertainment and Talent Partnerships &amp; Culture team, you will play a critical role in enabling senior leadership by organizing priorities, protecting executive time, and ensuring smooth day-to-day execution. The ideal candidate is a master coordinator who thrives in a dynamic environment, anticipates needs, and drives seamless follow-through across teams, external partners, and event management, while partnering closely with the team's shared Business Manager on scheduling, meeting preparation, and team collaboration needs.
Job responsibilities<ul><li>
Balance the support across two executives and own complex, dynamic calendars and scheduling across time zones; prioritize with sound judgment and safeguard executive focus time.</li><li>
Coordinate domestic and international travel booking and logistics; manage changes with agility.
</li><li>Handle expense reports, invoices, and procurement workflows with accuracy and compliance.</li><li>
Serve as a first point of contact and liaison for internal leaders, cross-functional partners, and external stakeholders.</li><li>
Plan and support team meetings, offsites, partner meetings, and workshops including scheduling logistics and material preparation ie Briefings, memos, and decks.</li><li>
Maintain up-to-date distribution lists, org charts, onboarding kits, and contact directories for key partners and vendors.</li><li>
Support budget tracking, POs, and contract routing in partnership with Finance, Legal, and Procurement.</li><li>
Coordinate headcount and staffing logistics (interviews, onboarding, access requests) in partnership with HR.</li><li>
Assist with partner outreach, talent scheduling, briefing documents and cross-functional coordination.</li><li>
Coordinate vendor onboarding and SOWs; track milestones and escalate risks early.</li><li>
Draft, proofread, and deliver professional correspondence and internal communications (including newsletters, announcements, team highlights, and recognition content) while maintaining organized file systems, knowledge repositories, and shared drives using an intuitive, brand-aligned taxonomy to ensure accuracy and consistency.</li></ul>
Required qualifications, capabilities, and skills<ul><li>
10+ years of experience supporting senior executives or teams in fast-paced environments;
</li><li>Exceptional calendar, travel, and logistics management across multiple time zones.</li><li>
Strong project coordination skills with an ability to prioritize, multi-task, and meet deadlines with minimal oversight.</li><li>
Polished written and verbal communication; discretion and professionalism in handling sensitive information.</li><li>
High proficiency with productivity and collaboration tools (e.g., Microsoft Outlook, Excel, PowerPoint, Teams; or Google Workspace, project-management tools such as Asana, Smartsheet, or Monday.com).</li><li>
Comfortable interfacing with executives, talent/agents, partners, and vendors; client-service mindset.</li><li>
Detail-obsessed with a bias toward action, accountability, and continuous improvement.</li></ul>
Preferred qualifications, capabilities, and skills<ul><li>
Experience in marketing, partnerships, entertainment, sports, or talent operations a plus.
</li><li>Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul>
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options. 
 
ABOUT US 
 
 
Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
Equal Opportunity Employer/Disability/Veterans 
 
 
ABOUT THE TEAM
 
 
Our Consumer &amp; Community Banking division serves our Chase customers through a range of financial services, including personal banking, credit cards, mortgages, auto financing, investment advice, small business loans and payment processing. We're proud to lead the U.S. in credit card sales and deposit growth and have the most-used digital solutions &ndash; all while ranking first in customer satisfaction.</div>

Senior Executive Assistant, Sports & Entertainment and Talent Partnerships & Culture

SolomonEdwards

<div>
 
 
 Senior Administrative Assistant
 
 
 
 Our client is seeking a Senior Administrative Assistant to support the efficient day-to-day operations of its growing organization. This position plays a key role in providing administrative and operational support while contributing to the continuous improvement of business processes and overall firm operations. The ideal candidate is highly organized, detail-oriented, and personable, with the ability to manage multiple priorities and projects simultaneously in support of administrative, operational, and strategic initiatives.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide administrative support to internal teams and external stakeholders, including scheduling, coordination, and planning activities.
 </li>
 <li>
 Coordinate recurring and ad hoc meetings by preparing materials, arranging catering, distributing information, and managing logistics.
 </li>
 <li>
 Manage travel schedules and create detailed travel itineraries.
 </li>
 <li>
 Oversee supplier fulfillment activities, including organizing incoming deliveries, distributing receivables, and maintaining office supply inventory.
 </li>
 <li>
 Support expense and travel management processes, including serving as backup for bi-weekly expense reporting.
 </li>
 <li>
 Manage calendars and scheduling for team leaders and key stakeholders.
 </li>
 <li>
 Perform reception responsibilities and provide general clerical support as needed.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 5-10 years of experience in an administrative support, executive assistant, or similar role.
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to interact professionally across all levels of an organization.
 </li>
 <li>
 Strong emotional intelligence and interpersonal skills, with a proven ability to build positive relationships and collaborate effectively.
 </li>
 <li>
 Demonstrated sense of accountability, initiative, and ownership, with the ability to work both independently and as part of a close-knit team.
 </li>
 <li>
 Self-motivated with a proactive approach and a strong commitment to continuous learning and professional growth.
 </li>
 <li>
 Highly resourceful, organized, and detail-oriented, with exceptional problem-solving and multitasking abilities.
 </li>
 </ul>
 
 
 
 
 
 The specific compensation for this role will be determined based on the education, experience, location and skill set of the individual selected for this position.
 
 
 
 
 
 
 
 SolomonEdwardsGroup, LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, or protected veteran status.
 
 
 
 
 
 
 
 SolomonEdwardsGroup, LLC adheres to the California Consumer Privacy Act (CCPA). Your privacy is important to us, and we never sell your data to third parties. Personal information is only collected to match applicants with job opportunities. For more information on your rights, click here:
 
 
 
 https://solomonedwards.com/privacy-policy/#ccpa
 
 
 
 
 
</div>

Senior Administrative Assistant

Grassi & Co., CPA's P.C

<div><div>Our client is a non-profit worldwide humanitarian organization with an American Association based in New York City. They serve through initiatives like soup kitchens, senior care, health and pregnancy center support, prison ministry, migrant assistance, and senior care. We are looking for a mission-focused Finance Director who is interested in doing impactful work for a hands on organization. 
 
Summary: 
We are seeking an Accounting &amp; Finance Director to oversee the organization&rsquo;s accounting operations and financial reporting functions. This is a highly visible leadership role that partners closely with executive leadership and the Board. The position exercises independent judgment, ensures strong internal controls, and supports the organization&rsquo;s long-term financial health. The ideal candidate is hands-on, detail-oriented, and experienced in nonprofit financial management. 
 
Responsibilities: 
Accounting &amp; Financial Operations:</div><ul><li>
Oversee day-to-day accounting operations and general ledger management.</li><li>
Manage monthly, quarterly, and year-end close processes.</li><li>
Review and approve payroll processing and reconciliations.</li><li>
Perform and review cash and balance sheet reconciliations.</li><li>
Maintain strong internal controls and ensure GAAP compliance.</li><li>
Perform/Manage accounts payable and receivable processes.</li></ul><div>
Audit &amp; Compliance:</div><ul><li>
Lead annual audit preparation and serve as primary liaison to external auditors.</li><li>
Prepare audit schedules and supporting documentation.</li><li>
Ensure compliance with nonprofit reporting requirements.</li><li>
Complete state filings.</li><li>
Support grant compliance tracking and reporting.</li></ul><div>
Financial Reporting &amp; Analysis:</div><ul><li>
Prepare monthly financial statements and management reports.</li><li>
Develop and monitor annual budgets.</li><li>
Prepare budget-to-actual analyses and financial forecasts.</li><li>
Identify trends and provide recommendations to leadership.</li><li>
Present financial reports to executive leadership and Board members.</li></ul><div>
Payroll/HR:</div><ul><li>
Manage bi-weekly payroll and benefits administration.</li></ul><div>
Strategic &amp; Leadership Support:</div><ul><li>
Provide financial insight to department leaders.</li><li>
Support long-term financial planning initiatives.</li><li>
Escalate significant financial risks or concerns appropriately.</li><li>
Partner with leadership to improve financial systems and efficiencies.</li></ul><div> 

Qualifications:</div><ul><li>
Bachelor's degree in Accounting (CPA preferred but not required).</li><li>
5+ years of progressive accounting/financial management experience.</li><li>
Strong nonprofit accounting experience required.</li><li>
Experience managing audits and financial reporting for nonprofit entities.</li><li>
Advanced proficiency in Sage Intacct required.</li><li>
Strong working knowledge of Excel.</li><li>
Experience with Bill.com, ADP/Paychex, or similar platforms preferred.</li><li>
Experience with CRM/Donor database (i.e., DonorPerfect) preferred.</li><li>
Strong analytical and problem-solving skills.</li><li>
High level of integrity and professional judgment.</li><li>
Ability to manage competing deadlines.</li><li>
Confident communicator, comfortable presenting to leadership and Boards.</li><li>
Detail-oriented with strong organizational skills.</li></ul><div></div><div> 
This is a hybrid role beginning with 4x a week in the office required and Friday Work From Home. Following the first few months once the new employee is acclimated it can move to a 3x a week in office with 2x a week from home schedule.</div></div>

Finance Director

Supergoop!

<div>
 
 Who we are:
 
 
 
 Hi, we&rsquo;re Supergoop! Since 2005, we&rsquo;ve been changing the way the world thinks about sunscreen. Today, we&rsquo;re as committed as ever to creating feel-good sunscreen that you&rsquo;ll really want to wear. Because protecting your skin&rsquo;s health is what we&rsquo;re all about. Every. Single. Day.&trade;
 
 
 
 Who you are:
 
 
 
 You are a highly organized and resourceful professional who thrives in a dynamic, people-first environment. You bring a strong sense of ownership to your work &mdash; anticipating needs, solving problems proactively, and ensuring that both the office and the people within it operate at their best.
 
 
 You are an effective communicator who can engage confidently across all levels of an organization, from first-time visitors to senior executives. You understand the importance of discretion, professionalism, and attention to detail &mdash; especially when supporting leadership. Above all, you are someone who takes pride in creating an environment where others can do their best work.
 
 
 
 Role &amp; Responsibilities
 
 
 
 This role sits at the intersection of office operations and executive support. Reporting to the CEO&rsquo;s Executive Assistant, this role serves as a key resource for both the day-to-day function of our office and the administrative needs of our leadership team.
 
 
 
 Office Management &amp; Operations
 
 
 
 <ul>
 <li>
 Maintain a clean, organized, and well-stocked office environment that reflects Supergoop!'s vibrant brand
 </li>
 <li>
 Manage office inventory, including supplies, snacks, and equipment; anticipate needs before they become problems
 </li>
 <li>
 Place and track orders; restock and organize supplies as needed
 </li>
 <li>
 Coordinate with vendors for office services, maintenance, and deliveries
 </li>
 <li>
 Ensure common areas, kitchens, and conference rooms are tidy, functional, and guest-ready at all times
 </li>
 <li>
 Identify opportunities to improve office systems and processes
 
 
 
 </li>
 </ul>
 
 Reception &amp; Guest Experience
 
 
 
 <ul>
 <li>
 Serve as the first point of contact for all visitors, couriers, and guests &mdash; setting a warm, professional tone from the moment they walk in
 </li>
 <li>
 Greet and assist guests, ensuring a seamless and welcoming experience that reflects our company culture
 </li>
 <li>
 Manage incoming and outgoing mail and packages, including logging and routing as needed
 </li>
 <li>
 Oversee conference room scheduling and setup, ensuring spaces are properly arranged and equipped
 </li>
 <li>
 Support internal meetings with logistics coordination (room prep, AV setup, refreshments, etc.)
 
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Provide calendar support for several executives, including scheduling meetings, managing conflicts, and coordinating across time zones
 </li>
 <li>
 Liaise closely with the CEO's Executive Assistant to align calendars and scheduling across the Executive Leadership Team (ELT)
 </li>
 <li>
 Assist with meeting coordination and logistics, including preparing materials, taking notes, or arranging travel when needed
 </li>
 <li>
 Support ad hoc administrative tasks and special projects as assigned
 </li>
 <li>
 Handle sensitive information with a high degree of professionalism and discretion
 
 
 
 </li>
 </ul>
 
 Qualifications/Experience
 
 
 
 <ul>
 <li>
 1&ndash;3 years of experience in an office coordinator, administrative assistant, or receptionist role
 </li>
 <li>
 Exceptional organizational skills with strong attention to detail
 </li>
 <li>
 Strong written and verbal communication skills; professional and personable in all interactions
 </li>
 <li>
 Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) and/or Microsoft Office
 </li>
 <li>
 Ability to multitask, prioritize, and stay calm under pressure in a fast-paced environment
 </li>
 <li>
 Proactive mindset &mdash; you anticipate needs and act without always being asked
 </li>
 <li>
 Discretion and good judgment when handling confidential information
 </li>
 <li>
 Experience supporting C-suite or senior executives
 
 
 
 </li>
 </ul>
 
 Nice-to-Haves:
 
 
 
 <ul>
 <li>
 Familiarity with tools like Slack, Zoom, Notion, or similar workplace platforms
 </li>
 <li>
 Background in consumer goods, beauty, retail, or a similarly dynamic industry
 </li>
 <li>
 A genuine passion for wellness, beauty, or the Supergoop! brand
 
 
 
 </li>
 </ul>
 
 Supergoop! shines bright for you and offers employees:
 
 
 
 <ul>
 <li>
 Health &amp; Wellness: Comprehensive medical, dental, and vision insurance, prescription coverage, and free preventive care.
 </li>
 <li>
 Savings &amp; Spending Accounts: Health Savings Account (HSA) with employer contributions, Flexible Spending Accounts (FSA) for healthcare, dependent care, and commuting.
 </li>
 <li>
 Family Support: Fertility and family-building benefits through Kindbody (IVF, IUI, egg/sperm freezing, and more), plus caregiving support resources.
 </li>
 <li>
 Mental Health &amp; Wellbeing: Access to mental health programs, financial counseling, and wellness perks through the Bennie Marketplace.
 </li>
 <li>
 Income Protection: Company-paid life insurance, accidental death &amp; dismemberment (AD&amp;D), and short- and long-term disability coverage.
 </li>
 <li>
 Lifestyle Perks: Commuter benefits, exclusive employee discounts through PerkSpot, and optional benefits such as pet insurance.
 </li>
 <li>
 Time Off: Four weeks of accrued Paid Time Off, generous Company Holiday Schedule, Unlimited sick time, Birth(day) off, Flexible Summer Friday&rsquo;s, 2-Week Work From Anywhere @ the end of August (conclusion to Summer), Soft Office Close from Christmas - New Years
 </li>
 <li>
 Future Planning: 401(k) retirement savings plan with company match.
 </li>
 <li>
 Employee Perks: Portfolio Rewards and Discounts, Product Discount, Troop Supergoop! Referral Program
 </li>
 <li>
 Environment: Hybrid work environment in bright and sunny offices in New York City
 
 
 
 </li>
 </ul>
 
 Starting Salary Range Based on Qualifications &amp; Experience:
 
 $70k - $80k/year + 8% bonus potential
 
 
 
 Supergoop! shines bright for you and offers US based full-time employees:
 
 
 
 <ul>
 <li>
 Comprehensive Health Benefits
 </li>
 <li>
 Generous Paid Time Off Policy
 </li>
 <li>
 401k with Company Match
 </li>
 <li>
 Product Discounts
 </li>
 <li>
 Employee Referral Program
 </li>
 <li>
 Company and Team Off-Sites
 
 
 
 </li>
 </ul>
 
 EEO Statement:
 
 
 
 Supergoop! is dedicated to hiring a diverse workplace that celebrates an inclusive culture and a sense of belonging. As an equal opportunity employer, we do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age, veteran status, genetic information or disability.
 
 
 
 Health and Safety Statement:
 
 
 
 The health and safety of you and the Supergoop! Team is important to us. Covid-19 vaccination will be required to work in our office.
</div>

Office and Administrative Assistant

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