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assistant director of administration planning travel coordinator

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $66,300 - $68,000 Annually</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
Reporting to the Director of Administration and Planning, the incumbent assists with various financial functions for Undergraduate Student Life, including the areas of the Dean of USL, Multicultural Affairs, Residential Life, Student Engagement, as well as the financial functions for approximately 340 recognized student organizations and their governing boards and councils.</p>
<p>
The Assistant Director serves as the primary travel arranger for student group travel and visitors invited to participate in recognized student group programs and events, and works as part of the Administration and Planning (A&amp;P) team to provide administrative assistance to Undergraduate Student Life staff.</p>
<p>
The Assistant Director assists the department with: project management for A&amp;P; shaping financial policy and procedures; improving financial advising processes and services; processing &amp; approving a high volume of financial transactions; providing preliminary oversight over financial accounts and processes; fielding, delegating, troubleshooting and escalating student and staff inquiries; delivering financial training curriculums; developing policy documents; and developing communications related to finance and operations.</p>
<p></p>
<p>Responsibilities</p>
<ul>
<li>Accurate and prompt processing, verification, and coding of expenses for a high volume of invoices, reimbursements, check requests, travel advances, deposits, journal entries, and wire transfers, in the University's accounting systems. Resolves inquiries on payment status for internal and external clients. Approve a high volume of purchasing card (P Card) transactions for approximately 40 USL staff and 340 student organizations with accuracy and efficiency. Problem-solve issues and clarify processes to staff and students as needed.</li>
<li>Books air, ground and rail transportation and lodging, for undergraduate students, University visitors, and Undergraduate Student Life (USL) staff, working closely with USL Leadership team and advisers to adhere to Columbia University&rsquo;s and Columbia College's travel policies and protocols. Reconcile travel expenses and process expense reimbursements via Concur (the University&rsquo;s online travel and expense system), including travel advances and preparation of reports on travel spend.</li>
<li>The incumbent, in collaboration with the Administrative Coordinator for Clubs and Orgs Travel, will serve as the primary point of contact for booking, logistics, itineraries, and inquiries related to travel for staff, students, and visitors. Acts as a liaison between USL and campus partners, including Columbia College Finance, Columbia Travel and Procurement, and Columbia Transportation, to facilitate contracts associated with travel, car service vouchers, and charter bus reservations. Maintains relationships with travel vendors, including airlines, hotels, car rentals, and the University&rsquo;s travel partner, World Travel, Inc. (WTI).</li>
<li>Prepare weekly reporting for student council and governing board leadership and ad-hoc reporting for USL staff, review monthly financial statements, and analyze budget variance reports. Routinely meet with staff, student leaders, supervisor, Columbia College Finance, and relevant Undergraduate Student Life staff to review year-to-date activity, identify trends that will impact the budget plans for future periods, and collaborate on solutions for improved budgeting and financial stewardship. Prepare ad hoc reports regarding financial activity as needed.</li>
<li>Serves as USL&rsquo;s primary liaison for Columbia&rsquo;s undergraduate travel policy and interacts with the Undergraduate Travel Review Committee&rsquo;s core planning team to ensure that student groups and advisers are aware of the latest policies and adhere to reporting and compliance requirements. Facilitates regular training sessions on travel policies and practices for USL staff members and students including during new staff onboarding, at the annual adviser training retreat, and on an as-needed basis. Keep staff and student organizations regularly informed of new policies, changes in current policy, current and new services within Undergraduate Student Life, Columbia College, Columbia Engineering, and the University.</li>
<li>Work closely with the Director, Associate Director, student organization advisers, and student leaders on all initiatives to ensure compliance with Columbia College and University policies and procedures. Assist with the evaluation of current financial processes and services, design and develop new methods of service to streamline processes and increase productivity and client satisfaction. Investigate requests for new services to determine feasibility and method of implementation.</li>
<li>Advise a cohort of student groups who participate in frequent travel. Provide backup assistance to the A&amp;P unit, including processing financial transactions, P-Card reconciliation, and non-travel Concur transactions and reimbursement/expense reports.</li>
<li>Play critical role in solutions-oriented ideation/regular conversations around policies and procedures with Associate Director and Director of Administration and Planning.</li>
<li>Participate in the growth and development of USL, the College; School of Engineering, and Columbia University, including providing support for key initiatives and experiences, serving on committees, and collaborating with College and University partners to further the work of USL and the College.</li>
</ul>
<p></p><p>Minimum Qualifications</p>
<ul>
<li>Bachelor's degree required along with at least two years of related experience required, or the equivalent combination of education and experience</li>
<li>Direct experience arranging complex domestic and international travel itineraries</li>
<li>Proven background in processing large volumes of transactional work on a day to day basis, while managing other short and long term travel projects</li>
<li>Outstanding administrative, organizational, and interpersonal skills required</li>
<li>Must be willing to learn new processes and technologies as needed</li>
<li>Must be well-organized, detail-oriented, and work well under pressure, managing multiple responsibilities simultaneously in a high volume operation</li>
<li>Excellent oral and written communication skills, and a strong commitment to providing high quality service in a fast-paced environment</li>
<li>Tact and diplomacy and the ability to exercise judgment when working with sensitive and confidential information</li>
<li>Fluency with Microsoft Office Suite, Google Workspace, Adobe programs, and other similar technology platforms</li>
<li>Must be able to work with diverse constituencies and support an inclusive work environment</li>
</ul>
<p>As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.</p>
<p></p>
<p>Preferred Qualifications</p>
<ul>
<li>Three to four years of related experience preferred</li>
<li>Knowledge and/or experience using Concur is a strong advantage</li>
</ul>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Assistant Director of Administration & Planning, Travel Coordinator

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $65,850-$70,000</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div>
<p></p>
<p>Position Summary</p>
<p>
The Office of Institutional Equity (OIE) serves as a centralized resource for addressing all reports of discrimination and discriminatory harassment, including reports that involve alleged violations of Title VI and Title VII, reports that involve alleged violations of Title IX and the University&rsquo;s Gender-Based Misconduct Policy, as well as reports that relate to violations of the Protection of Minors Policy. The Office is responsible for reviewing, investigating and managing all incidents from inception through resolution whether the Respondent is a student, faculty, staff member or affiliate.</p>
<p>
The Administrative Coordinator will provide administrative and operational support for complaints of protected class discrimination and harassment, retaliation, sex-based harassment, sexual misconduct, stalking, and domestic and dating violence, filed by and against students, employees, faculty, administrators, and third-party affiliates. Triage and respond to sensitive inquiries and reports received in person, online, or by phone from students, faculty, administrators, and family members regarding OIE resources, investigation processes, and university policies in accordance with Family Educational Rights and Privacy Act (FERPA) and departmental guidelines. The Administrative Coordinator reports to the Assistant Director of Operations.</p>
<p></p>
<p>Responsibilities</p>
<p><b>
Administrative</b></p>
<ul>
<li>Coordinates office software and technology, including case database, Zoom, and Adobe.</li>
<li>Resolves facilities and technology issues.</li>
<li>Creates, edits, and maintains applicable website(s), intranet, policies, and procedures.</li>
<li>Manages, tracks, and updates incident reports and cases. Supports compliance with the Clery Act and NYS 129.</li>
<li>Maintains and regularly audits multiple complex spreadsheets and database records to ensure the highest level of data accuracy and integrity for OIE case tracking and reporting.</li>
<li>Responds to students, faculty, administrators and family members regarding inquiries or other correspondence.</li>
<li>Responsible for compiling files and documents upon request. Prepares correspondence and other case-related materials and conducts file reviews.</li>
<li>Manages all technology for hearings, including submission of hearing transcription.</li>
<li>Assist the Assistant Director of Operations with finance and budget duties, including processing of invoices, expenditures, reimbursements, etc.</li>
</ul>
<p><b>Operations</b></p>
<ul>
<li>Facilitates daily incident review meetings including preparing and presenting high-level summaries and other relevant information required to inform incident response.</li>
<li>Communicates with staff across OIE divisions and other stakeholders at a preliminary level to provide case updates, triages, and ensures follow up of reports.</li>
<li>Manages and distributes Access Restriction, Persona Non-Grata, and revocation of alumni privileges notifications to partner offices.</li>
<li>Responds to employee disciplinary record requests and completes background checks while staying in compliance with FERPA and departmental guidelines.</li>
<li>Pulls data and routinely generates and analyzes various reports, including incident reports, case records and other sensitive data.</li>
<li>Manages timely progress and assists in the implementation of projects or initiatives, including staff onboarding, programs, staff training and development, systems implementation, and community events programming.</li>
<li>Additional duties as assigned.</li>
</ul>
<p></p><p>Minimum Qualifications</p>
<ul>
<li>A bachelor's degree and/or its equivalent and a minimum of two years in related administrative experience in a university or other complex organization is required.</li>
<li>The incumbent must possess excellent verbal and written communication skills and should have experience and knowledge in drafting legal documents, interpersonal communications, customer service, dealing with ambiguity, program planning, and other organizational skills.</li>
<li>The incumbent must display resourcefulness, discretion, attention to detail, flexibility and the ability to prioritize and manage multiple tasks.</li>
<li>Proficiency in Microsoft Office, Google for Education, Adobe Creative Cloud (Acrobat, Dreamweaver, Illustrator, etc), and other publishing or database software is preferred.</li>
</ul>
<p></p><p>Preferred Qualifications</p>
<ul>
<li>Excellent verbal and written communication and organizational skills, good judgment, an appreciation of confidentiality and discretion, and attention to detail.</li>
<li>Candidate must be well organized and able to manage a demanding workload and complex cases in an accurate and timely fashion</li>
<li>Able to communicate effectively in both oral and written form. This position requires the ability to interact positively, constructively, and effectively with professional staff, students, faculty, and organizational stakeholders.</li>
<li>Strong interpersonal, customer service, program planning, and organizational skills required.
<br>
Resourcefulness, discretion, attention to detail, flexibility, and the ability to prioritize and manage multiple tasks are essential.</li>
<li>Ability to work independently and follow through and handle multiple tasks simultaneously.</li>
<li>Proficiency with MS Office Suite, Google Suite, Maxient, Adobe Acrobat Pro, and other desktop publishing and database software.</li></ul><br>
<p></p>
<p>
</p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Administrative Coordinator, Operations Division - Faculty and Staff ADDH

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $78,000 to $87,000 Annually</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
Columbia College Finance is responsible for the effective financial management of all aspects of the College, including overseeing tuition revenue, financial aid expenses, management of College endowed funds, and oversight of annual expenditures. The CC Finance office works collaboratively with all College units to ensure that budget parameters are met and College and University policies are followed.</p>
<p>
The Associate Director is responsible for the administration of a wide range of financial activities for Columbia College including procurement services and expense tracking, operational support for the Columbia College Dean&rsquo;s Office, and analytic support to the Chief Finance and Administrative Officer. The incumbent reports to the Executive Director, Columbia College Finance and will also work under the direction of the Director, Strategic Financial Planning and Analysis. The incumbent will possess strong customer service skills and a proactive approach, keep abreast of the latest policies and procedures, and promote accountability of administrative and financial activities.</p>
<p></p>
<p>Responsibilities</p>
<ul>
<li>Responsible for the accurate and prompt processing, verification, and coding of expenses for invoices, business expense reimbursements, check requests, travel advances, purchase order requisitions, purchasing card purchases, and wire transfers in the financial accounting system (ARC), from the time the invoice is received until the payment of the item is completed.
<ul><li>Review ARC for rejections, corrections, vendor maintenance, and voucher holds.</li>
<li>Monitor invoice and requisition aging in ARC to ensure prompt payment.</li>
<li>Resolve inquiries on payment status for internal and external constituencies.</li>
<li>Research and reconcile financial activity on a routine basis to ensure appropriate accounting and problem solves discrepancies.</li>
<li>Maintain record of financial transactions in accordance with University and College policies.</li>
</ul></li><li>At the direction of the Executive Director, responsible for approving requisitions, journal vouchers, expense reimbursements, and other financial accounting transactions.</li>
<li>Interpret and apply University and College financial policies, purchasing guidelines, and travel and business expense rules; ensure internal control procedures are followed.</li>
<li>Support the financial operations of the Dean&rsquo;s Office. Oversee financial transactions for the Dean&rsquo;s Office, including providing feedback on the budget availability and the appropriateness of transactions. Partner with the Executive Director of CCIT and the Assistant Director of Administrative Operations and Student and Family Liaison to manage the procurement of items to support College operations. Track the overall technology and plant budgets.</li>
<li>Provide analysis and decision support as needed to the CC Finance team using University systems, Excel and other tools, including AI. Leverage University systems to streamline reporting, and improve the efficiency of financial operations.</li>
<li>Contribute to College-wide finance initiatives and projects including but not limited to, updating documentation of financial procedures, communicating information about financial policies and processes, identifying ways to streamline processes, and provide training on University and College financial procedures.</li>
<li>Safeguard confidential information and ensure compliance with data governance expectations.</li>
<li>Recommend and implement process improvements that streamline workflows, reduce errors, and enhance transparency.</li>
<li>Perform other related duties as assigned.</li>
</ul>
<p></p><p>Minimum Qualifications</p>
<ul>
<li><p>Bachelor's degree and/or its equivalent.</p>
</li>
<li><p>Minimum of three to five years of relevant financial or accounting experience required, with a preference for relevant experience in a higher education setting.</p>
</li>
<li><p>Progressive experience in finance administration, procurement or expense management is critical.</p>
</li>
<li><p>Excellent oral and written communication and interpersonal skills are necessary.</p>
</li>
<li><p>Must be organized and task oriented with the ability to establish priorities and follow up on multiple issues in a time sensitive manner.</p>
</li>
<li><p>Ability to work under pressure and without supervision and good independent judgment required.</p>
</li>
<li><p>Have ability to exercise a high degree of diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels.</p>
</li>
<li><p>Great discretion will be required as the incumbent will be dealing with confidential information.</p>
</li>
<li><p>Excellent technical skills required including knowledge of Microsoft Office Suite, specifically strong Excel skills (for analysis, reporting and problem-solving).</p>
</li>
<li><p>Must have, or be able to acquire quickly, a detailed knowledge of University policies, procedures, and systems.</p>
</li>
</ul><p></p><p>Preferred Qualifications</p>
<ul>
<li><p>Familiarity with higher education financial systems or other enterprise systems is a plus.</p>
</li>
<li><p>Experience with data management tools and reporting software preferred.</p>
</li>
</ul><p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Associate Director - Finance

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: 66,500 - 75,000</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
The Knight First Amendment Institute defends the freedoms of speech and the press in the digital age through strategic litigation, research, policy advocacy, and public education. We aim to promote a system of free expression that is open and inclusive; that broadens and elevates public discourse; and that fosters creativity, accountability, and effective self-government.</p>
<p>
Since its establishment in 2016, the Institute has filed precedent-setting litigation, undertaken major interdisciplinary research initiatives, and become an influential voice in debates about the freedoms of speech and the press in the digital age. The Institute&rsquo;s research program engages leading scholars and researchers to explore pressing questions at the intersection of free expression, First Amendment law, and new technologies; convenes symposiums and other important events to cultivate scholarship and advance public understanding of important research questions; and publishes influential and widely-read scholarship and other essays in the field. Major research projects have focused on subjects including emerging threats to freedom of expression, the impact of large-scale data collection on self-government, the effects of algorithmic amplification on the online speech environment, and how the law should respond to lies and disinformation. The Institute&rsquo;s recently-launched policy program engages with policymakers on issues including privacy and surveillance, press freedom, AI governance, and platform accountability and transparency; deepens the Institute&rsquo;s internal understanding of the current and emerging regulatory landscape with respect to speech and privacy online; and cultivates policy-focused partnerships within the broader Columbia community.</p>
<p>
Reporting to the Research Director as well as the Policy Director, and working closely with the Institute&rsquo;s research program staff, visiting research scholars, and other contributors, the Research and Policy Program Coordinator will lead or assist with a broad range of activities in support of our research and policy priorities. The coordinator must be creative, resourceful, proactive, able to work both independently and collaboratively, and enthusiastic about the mission of the Institute.</p>
<p></p>
<p>Responsibilities</p>
<p>
1. Coordinate production and publication processes for all Institute publications, including blog posts, white papers, essays, reports, event programs and posters, and other materials as needed. These processes include:</p>
<ul>
<li>Working with a team of external contractors and interns to ensure that all research and policy publications are thoroughly fact-checked, formatted, and proofread before publication.</li>
<li>Reviewing and correcting the work of the team as needed to ensure all written material is typo- and error-free prior to publication.</li>
<li>Compiling event materials including participant bios, agendas, paper abstracts, and event programs.</li>
<li>Ensuring that the Institute&rsquo;s style guide is applied consistently across all written material.</li>
<li>Posting finished products on the Institute&rsquo;s website.</li>
<li>Working with outside vendors, including graphic designers and printers.</li>
<li>Drafting social media copy to promote new projects and publications.</li>
</ul>
<p>2. Coordinate the research and policy programs&rsquo; short- and medium-term planning for upcoming projects and events, including:</p>
<ul>
<li>Maintaining the program calendar.</li>
<li>Organizing meetings and compiling agendas for editorial and project planning and review.</li>
<li>Keeping track of current year program budgets and assembling proposed future program budgets.</li>
</ul>
<p>3. Assist in monitoring, viewing, and summarizing for the Institute relevant Congressional hearings, press conferences, bill introductions, and executive branch actions.</p>
<p>
4. Assist in preparing materials for policymaker briefings, Congressional hearings, panel discussions, and similar events, including talking points, written statements, remarks, and presentation materials.</p>
<p>
5. Maintain research and policy program webpages.</p>
<p>
6. Assist in hiring and supervision of research and communications program interns.</p>
<p>
7. Track and oversee permissions requests.</p>
<p>
8. Assist in maintaining record of program outputs, including papers published, citation counts, event participants, and media mentions.</p>
<p>
9. Assist in preparing program reports for the board and for funders.</p>
<p>
10. Perform related duties and responsibilities as assigned.</p>
<p></p>
<p>Minimum Qualifications</p>
<ul>
<li>BA or BS degree or equivalent. 0-2 years of related experience, including internships and/or research assistant positions.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Exceptionally strong proofreading skills. The Knight Institute holds all its publications to the high standards expected throughout the legal profession. This requires meticulous proofreading and formatting of everything from blog posts to research essays, including close attention to citation formatting.</li>
<li>Excellent project management skills, including ability to manage multiple fast-moving projects at once.</li>
<li>Strong computer skills, including proficiency with Microsoft Word, Office, and Outlook.</li>
<li>Flexibility and ability to manage multiple tasks efficiently while working proactively and cooperatively in a team-oriented, start-up environment.</li>
</ul>
<p></p><p>Preferred Qualifications</p>
<ul>
<li>Familiarity with Notion, the project management software.</li>
<li>Familiarity with The Bluebook, the system used for legal citation.</li>
</ul>
<p></p><p>Other Requirements</p>
<p>
Applications should include:</p>
<ul>
<li>Cover letter explaining your interest in the position, including a description of any relevant life or work experience</li>
<li>Resume</li>
<li>One writing sample</li>
</ul>
<p>Additional information may be requested during the application process.</p>
<p></p>
<p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Coordinator-Research Policy Pg

Museum of Jewish Heritage - A Living Memorial to the Holocaust

<div><div><div><div><div><p>The Operations Manager is responsible for overseeing and maintaining the Museum&rsquo;s audio-visual systems in the theater and exhibition spaces in collaboration with departments across the Museum. The position also manages the physical and logistical preparations for events, programs, rentals, and administration.</p>
<p><b>Responsibilities:</b></p>
<ul><li>Maintain equipment in the theater spaces, A/V, lights, and sounds Protek systems; as well as assisting programs and rentals with A/V setup and production</li>
<li>Oversee A/V integration with exhibitions in collaboration with Collections &amp; Exhibitions Department, IT, and related consultants</li>
<li>Directly supervise the Operations Coordinator in matters regarding building systems and event support, including deliveries, physical preparation of the Museum spaces, cleanup, and timely updates of the Museum&rsquo;s Building Calendar</li>
<li>Lead the pre- and post-internal event set-up process with all relevant departments to review the logistical planning of programs and events</li>
<li>Oversee operations inventory and equipment for everyday operational use, and make recommendations on upgrades as needed</li>
<li>Assist with the setup and breakdown of tables, chairs, equipment, etc.</li>
<li>Serves as a point of contact for Museum partners</li>
<li>Work closely with the Director of Rentals Services</li>
<li>Record keeping and maintenance scheduling to ensure the Museum&rsquo;s premises is clean and operating efficiently</li>
<li>Other projects as needed</li>
</ul>
<p><b>Requirements:</b></p>
<ul><li>At least three years of experience in theatrical production or operation of public museum or performance spaces</li>
<li>Proven knowledge of a/v and technical systems including lighting, soundboards, etc.</li>
<li>Must be able to lift 50 pounds or more</li>
<li>Excellent interpersonal skills and management experience preferred</li>
<li>Computer proficiency (Microsoft Office, Word, Excel)</li>
<li>Must be available to work weekends and evenings and be open to working a flexible schedule to support public programs and special events.</li>
</ul>
<p><b>Position Details:</b></p>
<ul><li>Reports to Associate Director, Operations</li>
<li>Annual Salary: $66,300 with generous benefits</li>
<li>Full-time, 40 hours a week with Sunday &ndash; Thursday schedule</li>
</ul>
<p>The Museum of Jewish Heritage is an equal opportunity employer. As a cultural institution that teaches about the dangers of intolerance, the Museum is dedicated to promoting diversity, multiculturalism and inclusion in its hiring practices.</p>
<p>For consideration, qualified candidates should submit their resume and letter of interest to: humanresources@mjhnyc.org with &ldquo;Operations Manager&rdquo; in the subject line.</p></div></div></div></div></div>

Operations Manager

Memorial Sloan Kettering Cancer Center

<p>Department: Clinical Care
Location: New York, NY
Salary: 102,800.00 - 164,500.00 USD Annual</p>
<br><div><div><div><h5 class="jobSectionHeader"><b>Job details</b></h5>
<div><div><div><div><div><div><div><p><b>About Us:</b></p></div></div></div></div></div></div></div><p><br>
</p><p>The people of Memorial Sloan Kettering Cancer Center (MSK) are united by a singular mission: ending cancer for life. Our specialized care teams provide personalized, compassionate, expert care to patients of all ages. Informed by basic research done at our Sloan Kettering Institute, scientists across MSK collaborate to conduct innovative translational and clinical research that is driving a revolution in our understanding of cancer as a disease and improving the ability to prevent, diagnose, and treat it. MSK is dedicated to training the next generation of scientists and clinicians, who go on to pursue our mission at MSK and around the globe.</p><p><br>
</p><p><b>Exciting Opportunity at MSK:</b> The School of Radiation Therapy is seeking a<b> Clinical Coordinator</b> to support both the <b>clinical and didactic education</b> of Radiation Therapy students. In this role, you will supervise students in clinical settings, instruct assigned coursework, coordinate rotations, and ensure compliance with <b>JRCERT</b> accreditation standards.</p><p></p><p>
The Clinical Coordinator in the School of Radiation Therapy plays a central role in advancing the clinical and didactic education of students in both junior and senior cohorts. Under the direction of the Program Director, the Clinical Coordinator, manages and instructs didactic course work as assigned, oversees clinical education, and ensures compliance with accreditation standards set by the Joint Review Committee on Education in Radiologic Technology (JRCERT). The clinical coordinator is expected to support the program director to assure effective program operations inclusive of recruitment and workshops during and outside of standard operational hours. This role requires a consistent on-site presence during assigned student clinical and didactic hours, campus and frequency may vary depending on operational needs and in alignment with JRCERT standards. The breakdown of responsibilities outlined below serves as a general guideline and may be modified as operational needs evolve.</p><p></p><p><b>
Role Overview:</b></p><ul><li>
Oversee students during clinical rotations, ensuring compliance with school and hospital policies. Maintain accurate records, lead rotation schedules, and conduct competency reviews and spot‑check assessments. Provide hands‑on and simulation-based instruction, including VERT</li><li>
Coordinate with clinical staff to ensure the progress of the students and obtain evaluations as scheduled.</li><li>
Work with therapists, managers, and the LRCP to support student learning. Participate in meetings and site visits, maintain required instructor/preceptor lists, and ensure all clinical activities meet educational and regulatory requirements.</li><li>
Provide students direct supervision, guidance and remediation, track competencies, document counseling sessions, and assign clinical grades.</li><li>
Instruct assigned didactic courses, develop instructional materials and assessments, and maintain academic records. Coordinate with other academic and clinical faculty to facilitate an oversight of instruction as assigned by the program director.</li><li>
Assist with entrance exams, interviews, application review, orientation, open houses, and recruitment events (occasionally outside standard hours).</li><li>
Contribute to data collection, assessment, accreditation activities, and attend program advisory, and LRCP meetings</li><li>
Job duties may be adjusted, expanded, or reassigned at any time to meet the changing needs of the organization, at the discretion of the Program Director.</li></ul><p></p><p><b>
Key Qualifications:</b></p><ul><li>
Bachelor of Science in Radiation Therapy</li><li>
NY State RT License and ARRT Certification</li><li>
2+ years of RTT experience required (5+ preferred)</li><li>
Experience instructing, precepting, or supervising students</li><li>
Ability to travel across MSK campuses and work occasional off‑hours</li></ul><p></p><p><b>
Core Skills:</b></p><ul><li>
Strong instructional, organization and documentation accuracy</li><li>
Effective collaboration with faculty, therapists, and leadership</li><li>
Commitment to student development and educational excellence</li></ul><p><b>
Additional Information:</b></p><ul><li>
Schedule: Onsite, Monday - Friday 37.5 hrs</li><li>
Location: 1275 York Ave, NYC, with the ability to travel to program sites (NYC, LI, NJ)</li><li>
Reporting to: Director, Radiation Therapy School</li></ul><p></p><p><b>
Helpful Links</b>:</p><ul><li>
Compensation Philosophy</li><li>
Benefits</li></ul><p><br>
</p>Pay Range: $102,800.00 - $164,500.00<p><br>
</p>FSLA Status: Exempt<p><br>
</p><p><b>Closing</b>:
</p><p></p><p>At MSK, we believe in fair, competitive pay that reflects your job, experience, and skills.</p><p></p><p>
MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.</p><p></p><p>
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.</p>
</div></div><div><div><div><div><p>Application Process</p>
<div><div><div><ul><li><div><b>01</b></div>
<div><p><b>Step 1:</b></p>
<p>Complete an Online Application</p>
</div></li><li><div><b>02</b></div>
<div><p><b>Step 2:</b></p>
<p>Interview Process</p>
</div></li><li><div><b>03</b></div>
<div><p><b>Step 3:</b></p>
<p>Provide References</p>
</div></li><li><div><b>04</b></div>
<div><p><b>Step 4:</b></p>
<p>Extension of Job Offer</p>
</div></li><li><div><b>05</b></div>
<div><p><b>Step 5:</b></p>
<p>Onboarding</p>
</div></li><li><div><b>06</b></div>
<div><p><b>Step 6:</b></p>
<p>New Employee Orientation</p></div></li></ul></div></div></div></div></div></div></div></div><div></div>

Clinical Coordinator, School of Radiation Therapy

Good Shepherd Services

<div><p>Good Shepherd Services seeks a results-driven, energetic, and compassionate leader to serve as the Director of Case Management/Social Services for its 17th Street Residential Programs. This role provides strategic and hands-on leadership within a youth-centered, family-focused framework, promoting safety, permanency, and well-being for female adolescents residing in a 35-bed, 24/7 hard-to-place group residence.<br>
<br>
The Director oversees all case management services within the child welfare system, continuously assesses program strengths and areas for growth, and ensures high-quality, compliant service delivery. This position collaborates closely with internal leadership, multidisciplinary teams, and external partners including ACS, OCFS, and the Family Court system, and partners closely with the Director of Behavioral Health and Director of Residential Life to advance program goals and Good Shepherd Services&rsquo; mission.</p>
<p><b>Reports To: </b>Vice President, Youth &amp; Family Well-Being<br>
<b>Location: </b>337 East 17th Street, New York, NY 10003<br>
<b>Schedule: </b>35 hours per week / Exempt<br>
<b>Salary: $110,000 - $125,000</b></p>
<h1 class="jobSectionHeader"><b>Major Duties &amp; Responsibilities:</b></h1>
<ul><li>Provide leadership to integrate, sustain, and continuously strengthen high-quality case management practices across the group residence.</li>
<li>Promote permanent connections for youth, including reunification, foster boarding home placement, adoption, and alternative permanent living arrangements.</li>
<li>Embed a Family Systems approach through supervision, treatment team structures, and program practices.</li>
<li>Ensure all city and state mandates and regulations are communicated, understood, and adhered to by the case planning team.</li>
<li>Oversee compliance with all mandated documentation and records related to ACS, OCFS, Family Court, permanency hearings, and Good Shepherd Services&rsquo; Impact &amp; Evaluation requirements.</li>
<li>Collaborate closely with Residential Life leadership and Behavioral Health teams to address systemic and individual casework needs.</li>
<li>Participate in internal and external committees, meetings, workgroups, and task forces related to youth advocacy and child welfare.</li>
<li>Provide direct supervision to the Assistant Director of Social Services and support the Case Planning team, including assessment of training needs.</li>
<li>Partner with the FTC facilitator to center youth and family voice and choice while maintaining focus on safety, permanency, and well-being goals.</li>
<li>Work with the Impact &amp; Evaluation Department on data integrity, documentation, outcome monitoring in Connections, and required reporting.</li>
<li>Collaborate with Good Shepherd Services support departments including IT, Training, Human Resources, and Government Contracts.</li>
<li>Assist with stabilization, crisis management, respite services, and provide on-call support as needed.</li>
<li>Provide emergency coverage when required, including home visits and court appearances.</li>
<li>Perform other duties as assigned.</li>
</ul>
<p><b>Qualifications:</b></p>
<ul><li>Education, Licensure, and Experience:</li>
<li>LMSW or equivalent required; LCSW preferred.</li>
<li>Minimum of five (5) years of supervisory experience with demonstrated leadership and managerial skills.</li>
<li>Seminar in Field Instruction (SIFI) preferred.</li>
<li>Experience working with adolescents and older youth in residential settings and with families.</li>
</ul>
<p>Required Physical Demands and Work Environment:</p>
<ul><li>Ability to work flexible hours, including possible on-call responsibilities.</li>
<li>Ability to travel throughout NYC using public transportation.</li>
</ul>
<p>Knowledge, Skills, and Abilities:</p>
<ul><li>Strong working knowledge of ACS child welfare systems, Family Court processes, and OCFS standards of practice.</li>
<li>Experience with Connections (CNNX), Legal Tracking System (LTS), Permanency Hearing Reports (PHR), Family Assessment and Service Plans (FASP), and Family Team Conferences (FTC).</li>
<li>Proficiency in Microsoft Office applications.</li>
<li>Excellent interpersonal, written, and verbal communication skills.</li>
<li>Strong organizational skills with the ability to manage multiple priorities and deadlines.</li>
<li>Collaborative leadership style and strong team orientation.</li>
<li>Commitment to trauma-informed, strength-based, youth and family development principles.</li></ul></div>

Director of Case Management / Social Services

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