administrative assistant Jobs in New York

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executive assistant office manager

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assistant front desk manager

Sonesta International Hotels

<div>
 
 We&rsquo;re Sonesta International Hotels.
 
 
 
 The 8th largest hotel company in the U.S.&mdash;and growing fast.
 
 
 An epic blend of full-service and focused hotels in major cities, Sonesta&rsquo;s uniquely diverse portfolio of owned, managed, and franchised properties makes us everywhere you want to be. Driven by the human side of hospitality, we deliver service with passion, loyalty with purpose, and experiences that truly connect.
 
 
 
 Together We Thrive
 
 &mdash;bringing quality, value, and amazing hospitality to every guest, every stay, across 1000+ properties in eight countries and counting.
 
 
 
 Job Description Summary
 
 
 
 Assist in managing all aspects of front office areas, which may include but not limited to guest registration, bell services, concierge services, business center, telephone services, and guest reservations to ensure guest satisfaction and maximize hotel profitability. Adhere to all brand standards and desk merchandising. Serve as Front Office Manager in his/her absence.
 
 
 
 Job Description
 
 
 
 
 Job Description
 
 
 
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 Act independently as MOD, covering morning and evening shifts.
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 Supervise all front office staff including front desk, communications, uniform services and concierge.
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 Offer MOD support to other unsupervised departments as needed.
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 Act as Travel pass champion.
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 Distribute minutes and conduct Manager&rsquo;s Meeting.
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 Oversee VIP arrivals.
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 Perform VIP Escorts.
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 Act as Lobby Ambassador
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 Track and follow up on in-house guest challenges.
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 Resolve guest related issues.
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 Liaison with other departments to ensure guest satisfaction.
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 Assist with post-stay guest follow up.
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 Perform Property rounds.
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 Act as Front Office representative during Pre-Cons.
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 Monitor and coordinate concierge requests.
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 Provide site tours of the hotel.
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 Deliver Passionate &amp; Engaging Service to our Guests.
 
 
 
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 You will be passionate and truly engaged in taking care of our guests, recognizing individual guests and anticipating their unique needs in order to exceed their expectations.
 
 
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 You will consistently deliver our GUEST model:
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 Greet or welcome everyone, warmly with a smile.
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 Use eye and ear contact and guest&rsquo;s name.
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 Establish/anticipate needs.
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 Solve and own all requests/complaints.
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 Thank everyone.
 
 
 
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 Build solid relationship with your Colleagues.
 
 
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 Treat colleagues with respect and dignity
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 Other duties and responsibilities may be assigned. The employee is expected to work in other areas of the hotel when needed to assist operations to perform job duties not necessarily contained in this job description.
 
 
 
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 Additional Job Information/Anticipated
 
 
 
 
 Pay Range
 
 
 
 Hourly compensation range is $30.00 - $32.00. Base pay offered may vary depending on various factors, including but not limited to job-related knowledge, skills, and specific/overall experience.
 
 
 
 Benefits
 
 
 
 Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including:
 
 
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 Medical, Dental and Vision Insurance
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 Health Savings Account with Company Match
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 401(k) Retirement Plan with Company Match
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 Paid Vacation and Sick Days
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 Sonesta Hotel Discounts
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 Educational Assistance
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 Paid Parental Leave
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 Company Paid Life Insurance
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 Company Paid Short Term and Long Term Disability Insurance
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 Various Employee Perks and Discounts
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 Hospital Indemnity
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 Critical Illness Insurance
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 Accident Insurance
 
 
 
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 Sonesta is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law.
 
 
 
 
 Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.
 
 
 
</div>

Assistant Front Desk Manager

Hyatt

<div>
 
 Responsibilities
 
 
 
 As the Assistant Front Office Manager, you&rsquo;ll be the lifeblood of our front office operations, ensuring everything in our bustling hotel runs smoothly. Your days will be filled with interesting challenges, from guiding our team, mastering inter-departmental communications, and ensuring staff accountability to responding swiftly and cheerfully to guest requests or complaints. Your main goal? Guarantee our guests' satisfaction every time.
 
 
 Role Highlights
 
 
 We always ensure absolute guest satisfaction because New Yorkers don't settle for anything less than the best!
 
 
 Keeping guest room inventory on point &mdash; In the city that never sleeps, neither do our guest rooms!
 
 
 Working hand-in-glove with our housekeeping department to keep our hotel as sparkling as Times Square.
 
 
 Resolving guest complaints with the efficiency of a New York minute, turning every challenge into a chance to wow our guests.
 
 
 Steer operations and cash handling through our policies and procedures, ensuring everything is shipped an shape and in line with the Big Apple's reputation for excellence!
 
 
 Playing a pivotal role in ensuring proper staffing levels to meet our customer service goals.
 
 
 
 Qualifications
 
 
 
 What will it take to nail this role? Well, a combination of diverse interaction skills, service-oriented style, and professional presentation. A front-office leadership experience of 1 or more years and familiarity with the hotel/hospitality industry will give you an edge. Proficiency in English, Microsoft Word, and Excel, combined with excellent organizational, interpersonal, and administrative skills, is necessary.
 
 
 Your strengths? High energy, like the city itself. Entrepreneurial spirit, like the Wall Street moguls. Motivational leadership, like a Broadway director, and exceptional customer service skills, like a seasoned New York concierge. And let's not forget effective communication &mdash; as crucial in our hotel as it is in the United Nations HQ down the road!
 
 
 
 Compensation
 
 
 
 We offer a competitive salary for the right candidate annually. What you earn will depend on your experience, education, and other factors. But remember, this isn't just about the paycheck. This is about being part of the thrilling NYC experience right in the heart of the action!
 
 
 So, are you ready to enter the exhilarating world of Hyatt Place Times Square? If New York City is the city of dreams, let's make yours come true. Apply today!
 
 
 This position is at a location where Hyatt is not the employer. The employer of individuals working at this hotel may be a third-party management company that is responsible for all employment benefits and obligations at this location.
</div>

Assistant Front Office Manager

Luxury Dentistry NYC

Job Title: Dental Office Manager Company: Luxury Dentistry NYC Location: Upper East Side, Manhattan, NY Job Type: Full-Time, In-Office OnlyOverview: Luxury Dentistry NYC is a premier private dental practice led by renowned cosmetic dentist Dr. Steven Davidowitz. Known for delivering VIP-level patient care and high-end cosmetic results, our practice blends modern dental technology with a luxury experience. We are seeking a polished, experienced, and highly organized Office Manager to lead all non-clinical operations.Team Structure: You will be the sole administrative lead, working closely with Dr. Davidowitz, a full-time dental assistant, and a team of part-time hygienists.Key Responsibilities:<ul><li>Manage all front office operations with professionalism and efficiency</li><li>Schedule and coordinate patient appointments and follow-ups</li><li>Communicate with patients via phone, text, email, contact forms, and AI receptionist systems</li><li>Verify dental insurance for new and returning patients</li><li>Collaborate with a remote billing team member to review and send daily insurance claims</li><li>Present treatment plans to patients and manage financial discussions</li><li>Handle front desk inventory and office supplies</li><li>Assist with in-office marketing and patient experience initiatives when needed</li><li>Act as the primary point of contact for patients, labs, and vendors</li></ul>Requirements:<ul><li>Minimum 5 years of dental office management experience</li><li>Experience in high-end cosmetic or general dentistry is strongly preferred</li><li>Proficient in Dentrix, Dexis, Solutionreach, Gmail, Microsoft Word, and Excel</li><li>Excellent communication, leadership, and multitasking skills</li><li>Professional demeanor and polished presentation</li><li>Comfortable working independently and managing the full front desk</li></ul>What We Offer:<ul><li>Competitive salary (based on experience)</li><li>Opportunity to work in a highly respected, upscale dental practice</li><li>Warm, supportive work environment</li><li>Consistent full-time hours, Monday through Friday</li></ul>How to Apply: Please submit your resume and a brief cover letter explaining why you would be a great fit for Luxury Dentistry NYC.Job Type: Full-timePay: $60,000.00 - $73,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Ability to Commute:<ul><li>New York, NY 10021 (Required)</li></ul>Work Location: In person

Dental Office Manager

Xcede

<div>
 
 Leading Privately Held Financial Services Firm - Office &amp; Reception Manager &ndash; NYC
 
 
 
 
 
 We are seeking a highly polished &amp; organized Office &amp; Reception Manager to oversee day-to-day office operations and front desk management for a Leading Privately Held Financial Services Firm in their New York location.
 
 
 
 
 
 You would be supporting their Professional Services and Capital Solutions groups across two floors, ensuring a client-ready office environment, seamless visitor experience, and strong operational execution. You would lead office remodeling projects, furniture procurement, and vendor management to maintain a premium workplace experience.
 
 
 
 
 
 Overview:
 
 
 &bull; Manage front desk operations including visitor experience, guest registration, mail/package handling, and phone/email routing.
 
 
 &bull; Own daily facilities operations across two floors, maintaining a professional, clean, and fully functional office environment.
 
 
 &bull; Serve as primary liaison with building management and coordinate service requests, repairs, and maintenance.
 
 
 &bull; Oversee conference room readiness, meeting setup, catering coordination, and hospitality support for client-facing meetings.
 
 
 &bull; Manage office vendors (cleaning, pantry, catering, maintenance, security, supplies) and monitor service quality.
 
 
 &bull; Lead office remodeling, refresh, and improvement projects including planning, vendor sourcing, project coordination &amp; execution.
 
 
 &bull; Manage office furniture purchasing, including vendor selection, ordering, delivery coordination, and workspace setup.
 
 
 &bull; Support space planning, seating assignments, office moves, onboarding desk setup, and badge/access coordination.
 
 
 &bull; Partner with Finance/AP to manage invoices, purchase requests, and budget tracking for facilities and office operations.
 
 
 
 
 
 It is an established organization which is experiencing significant growth which offer competitive benefits &amp; growth potential.
 
 
 
</div>

Office Manager

Robert Half

<div>
 
 We are seeking a polished and adaptable Workplace Coordinator to support day-to-day office operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the face of the office, and can seamlessly pivot between responsibilities. The position is a contract role for 2 weeks and blends front desk, office coordination, and light Executive Assistant support.
 
 
 
 Key Responsibilities:
 
 
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 Manage front desk operations and serve as the first point of contact for visitors and clients
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 Greet guests, handle incoming calls, and maintain a professional and welcoming environment
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 Maintain pantry and common areas, including restocking supplies and ensuring overall office presentation
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 Enter and manage visitors in the building security system and coordinate guest access
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 Book conference rooms and handle meeting logistics, including setup and breakdown
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 Coordinate conference room scheduling and ensure spaces are properly prepared
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 Provide light Executive Assistant support as needed
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 Assist with travel arrangements, including booking flights, hotels, and itineraries
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 Support expense reporting and tracking, ensuring timely and accurate submissions
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 Assist with general office operations and administrative tasks as required
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 Exposure to or experience supporting an Executive / C-suite leadership
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 Strong organizational skills with the ability to multitask and prioritize effectively
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 Professional demeanor with excellent communication skills
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 Ability to pivot quickly and handle changing priorities with ease
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 Detail-oriented and proactive mindset
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 Hands-on experience with calendar management, travel coordination, and expense reports
 
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 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Administrative Assistant

Mountaineer Casino

<div><div><div>SUMMARY</div><div>
Creates and maintains reservation records and promptly processes any cancellations and modifications.</div><div></div><div> 
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES</div><ul><li>
Knows the type of rooms available as well as their location and layout.</li><li>
Knows the selling status, rates, and benefits of all packages plans.</li><li>
Knows the credit policy of the hotel and how to code each reservation.</li><li>
Determines room rates based on the various hotel offers and player&rsquo;s level.</li><li>
Communicates reservation information to the front desk.</li><li>
Processes cancellations and modifications and promptly relays this information to the front desk.</li><li>
Understands the hotel's policy on guaranteed reservations and no-shows.</li><li>
Tracks future room availabilities on the basis of reservations.</li><li>
Complies with all reasonable requests made by management.</li><li>
Other duties as assigned.</li></ul><div></div><div> 
REPORTING LINE</div><div>
You will report directly to the Guest Services Manager then to the Director of Resort Operations.</div><div></div><div> 
QUALIFICATION REQUIREMENTS</div><ul><li>
Must have excellent communication skills, be polite, and present a neat appearance at all times.</li><li>
Must exhibit a friendly and outgoing disposition at all times.</li><li>
The ability to work in a fast &ndash;paced environment and stressful situations.</li><li>
Must be able to operate office equipment and multi-line phones.</li><li>
The ability to work with others as a team in an efficient manner.</li><li>
You will need to be available to work all shifts.</li><li>
You must be at least 17 years old.</li><li>
You also must be able to pass a background investigation and obtain and maintain a WV Racing License.</li></ul><div>
EDUCATIONAL AND/OR EXPERIENCE</div><div>
High School Diploma or equivalent is required.</div><div></div><div> 
PHYSICAL DEMANDS</div><div>
You will need to be able to stand or sit for prolonged periods of time.</div><div></div><div> 
WORK ENVIRONMENT</div><div>
Will be exposed to working in a noisy, smoke/secondary smoke environment and bright lights.</div></div></div>

ATTENDANT - CALL CENTER

Green Key Resources

<div>
 
 A hedge fund in NYC seeks a receptionist to manage their front desk operations. The ideal candidate will have strong customer service skills and at least 2-3 years of experience in a front desk position within financial services or a law firm. Must be professional and have strong communication skills.
 
 
 
 
 
 Onsite Monday - Friday
 
 
 Hours: 8:30am - 5:30pm
 
 
 Salary: 70k - 85k base (depending on experience)
 
 
 
 
 
 Responsibilities:
 
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 Greet visitors and clients with warmth, professionalism, and discretion
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 Manage all incoming calls, directing inquiries and taking accurate messages as needed
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 Maintain a tidy and welcoming reception area that reflects the firm&rsquo;s brand standards
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 Coordinate conference room bookings, including technology and catering needs
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 Support internal teams with administrative requests and light office coordination
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 Oversee incoming and outgoing mail, courier packages, and supply orders
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 Monitor office and kitchen supplies, coordinate restocking, and keep common areas orderly
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 Liaise with building management for maintenance or service issues
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 Support ad hoc office and event logistics as needed
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 Requirements:
 
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 2+ years of experience in a front-desk or administrative support role, ideally in a financial or professional services setting
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 Polished, articulate, and calm under pressure with a strong sense of discretion
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 Excellent verbal and written communication skills
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 Strong organizational skills and attention to detail
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 Proficient in Microsoft Outlook and Word
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 Must be dependable, punctual, and capable of managing a front-facing office presence independently
 </li>
 </ul>
</div>

Receptionist

Explore 572+ Assistant front desk manager in New York this April. Find roles across top companies and apply now to boost your career.