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administrative manager

assistant manager hr controlling

Parfums Christian Dior

<div>
 Position
 
 
 The Assistant Manager, HR Controlling will support Financial Planning &amp; Analysis initiatives focused on HR budgeting and forecasting of staff costs for eight brands/business units across the Beauty Division in North America. The position will support the building of financial plans and help develop actionable insights, via informed decision-making using people data, to support short and long-term growth of the business.
 
 
 The position will report to the Sr. Manager, HR Controlling &amp; Compensation and will be an individual contributor position.
 
 
 LVMH Beauty Scope: Parfums Christian Dior, Guerlain, LVMH Fragrance Brands (Givenchy and Kenzo Parfums), Aqua di Parma, Maison Francis Kurkdjian, Make Up For Ever, and BPC North America (Shared Services; Finance, Beauty Tech, Supply Chain, Distribution Centers across North America)
 
 
 Job responsibilities
 
 
 
 Key Responsibilities
 
 
 
 Payroll/Budget/Forecasting/Expense Control
 
 
 <ul>
 <li>
 Support budget creation/revisions, forecasting, and workforce/headcount planning on an annual, bi-annual and monthly basis, monitoring changes and variances. Bridge forecasts and budgets versus actual P&amp;L expenses
 </li>
 <li>
 Advise HRBPs and finance team on opportunities and risks related to staff costs and expenses vs budget/P &amp; L
 </li>
 <li>
 Guide department leaders when staff planning, to ensure expense control, discipline and fiscal responsibility balanced with the needs of growing business
 </li>
 <li>
 Conduct scenario planning to maximize the impact of people related investments
 </li>
 <li>
 Manage HRIS integrity, headcount management, severance/separation packages, expat packages from a budgeting perspective
 
 
 </li>
 </ul>
 Reporting and Analytics
 
 
 <ul>
 <li>
 Support the creation/maintenance of HR Dashboards
 </li>
 <li>
 Manage all people data and empower HR Business Partners with workforce data
 </li>
 <li>
 Weave multiple data sources together to outline themes that will impact decision making
 </li>
 <li>
 Report and track key performance indicators (KPI) highlighting trends and analyzing causes of variance
 </li>
 <li>
 Manage key reports such as Monthly Headcount, Annual Social Reports, Diversity &amp; Demographic Analysis, Equity Analysis, Employee Costs, Staff Turnover &amp; various key reporting packages
 </li>
 <li>
 Ensure all policies and practices are aligned to support an equitable and inclusive work culture
 </li>
 <li>
 Act as day-to-day contact for local &amp; global Finance teams
 
 
 </li>
 </ul>
 Operations and Project Management
 
 
 <ul>
 <li>
 Influence business partners and build strong partnerships by identifying opportunities to improve operational efficiencies
 </li>
 <li>
 Liaise with Payroll and HRIS for data changes within UltiPro Pay System
 </li>
 <li>
 Assist in the development of HR projects and programs
 </li>
 <li>
 Foster a test &amp; learn mindset
 
 
 </li>
 </ul>
 Corporate Relations
 
 
 <ul>
 <li>
 Liaise with Maison Human Resource &amp; Finance/HR Control teams HQ and LVMH Inc/Regional
 
 
 </li>
 </ul>
 Profile
 
 
 
 Qualifications &amp; Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Finance or related field
 </li>
 <li>
 Three to five years of experience in financial planning and analysis preferably with experience in workforce and people cost planning
 </li>
 <li>
 Experience with Finance, Accounting, and Human Resources concepts (P&amp;L, Balance Sheet, Accruals, AX Ledger systems, Payroll, HRIS)
 </li>
 <li>
 High analytical skills; able to manually sort/organize complex data sets from multiple sources
 </li>
 <li>
 Proven success in building dashboards and running reports
 </li>
 <li>
 Capable of managing multiple deadlines and competing priorities with self-management and organizational skills
 </li>
 <li>
 Strong interpersonal skills, relationship builder, comfortable interacting with many stakeholders
 </li>
 <li>
 Able to collaborate with local and global cross functional partners
 </li>
 <li>
 Strong communication skills, both verbal and written
 </li>
 <li>
 Advanced Excel skills (i.e. Pivot Tables) and proficiency in reporting tools (Anaplan, Cognos &amp; Power BI)
 
 
 </li>
 </ul>
 Additional information
 
 
 
 Additional Information
 
 
 
 <ul>
 <li>
 Employee population= 1200 approx.
 </li>
 <li>
 Work location: based in NYC at 510 Madison Avenue
 </li>
 <li>
 Work schedule: hybrid = remote + in-office at 510 Madison. Minimum is 3 days per week &ndash; some weeks 4 days will be required. Full-time schedule with overtime required during peak delivery
 
 
 </li>
 </ul>
 LVMH Inc. uses the published salary range as a guideline to provide our employees with market competitive pay while allowing for flexibility to recognize and reward various levels of expertise, performance and tenure.
 
 
 While the published salary range is a good faith reflection of the targeted salary level for the position, LVMH Inc. reserves the right to pay outside of the published salary range of $70,000.00 - $110,000.00.
 
 
 This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
 
 
 All your information will be kept confidential according to EEO guidelines.
</div>

Assistant Manager, HR Controlling

<div>
 Position
 
 
 
 Company Description
 
 
 
 LVMH Beauty's activities benefit from exceptional dynamism that relies on both the longevity and development of key lines, and on the boldness of new creations.
 
 
 All are driven by the same values: a quest for excellence, creativity, innovation, and perfect mastery of their image.
 
 
 The brands cultivate what makes them unique and are guaranteed to make them stand out in a highly competitive global market. The success of the LVMH Beauty Division depends on finding the right balance between major historic Houses, such as Parfums Christian Dior, Parfums Givenchy, Acqua di Parma, Guerlain, and newer brands with strong potential like Kenzo Parfums, Fresh, and Make Up For Ever.
 
 
 LVMH Beauty invites you today to join its North America teams.
 
 
 LVMH Beauty is part of the LVMH Group.
 
 
 
 Job Description
 
 
 
 The Manager, Human Resources Business Partner (HRBP) plays a critical role in driving business performance through people strategy across a complex, multi-dimensional scope. Reporting directly to the Vice President, Human Resources, LVMH Beauty, with a matrix reporting line to the Director, HRBP, Multi-brands, this role supports two distinct yet interconnected client groups:
 
 
 <ul>
 <li>
 Beauty Tech Americas (Americas scope), partnering closely with the CIO and technology leadership and employees to enable transformation, innovation, and workforce evolution.
 </li>
 <li>
 LVMH Beauty Multi-brands (North America scope), supporting leadership and employees across a portfolio of Maisons with diverse operating models and talent needs.
 
 
 </li>
 </ul>
 The Manager, HRBP acts as a trusted advisor to leadership, translating business priorities into focused people strategies. This role balances strategic partnership with strong operational execution, ensuring consistent application of LVMH and Group HR frameworks while tailoring solutions to business realities.
 
 
 Strategic Business Partnership
 
 
 <ul>
 <li>
 Serve as a trusted advisor to leadership and employees across Beauty Tech Americas and the Multibrands organization, shaping people strategies that strengthen performance, engagement, and culture.
 </li>
 <li>
 Connect business objectives to workforce decisions by understanding value creation, operating models, and talent implications across technology and brand‑led environments.
 </li>
 <li>
 Collaborate with leaders and teams on organizational design, workforce planning, and change initiatives, offering an enterprise perspective and thoughtful challenge grounded in sound judgment.
 
 
 </li>
 </ul>
 Talent &amp; People Strategy
 
 
 <ul>
 <li>
 Translate business strategy into actionable talent priorities across performance management, succession planning, internal mobility, and leadership development.
 </li>
 <li>
 Lead and facilitate performance and talent discussions, leveraging assessment tools, data, and calibrated insights to drive high performance and future readiness.
 </li>
 <li>
 Design and deploy development approaches that integrate learning programs, coaching, mentoring, and experiential opportunities aligned with LVMH competency frameworks.
 </li>
 <li>
 Support career pathways and mobility across functions, brands, and geographies, ensuring alignment with role requirements and business needs.
 
 
 </li>
 </ul>
 Job responsibilities
 
 
 Employee Relations &amp; Engagement
 
 
 <ul>
 <li>
 Manage complex employee relations matters, including conducting thorough and impartial workplace investigations, with discretion, consistency, and compliance, providing practical guidance to leaders and employees.
 </li>
 <li>
 Strengthening team effectiveness and engagement through targeted interventions, culture initiatives, and feedback-driven action plans.
 </li>
 <li>
 Equip managers with the skills and confidence to address employee issues proactively, reinforcing a culture of accountability, trust, and inclusion.
 </li>
 <li>
 Ensure consistent application of policies and practices, adapting communication and training to local and business-specific contexts.
 
 
 </li>
 </ul>
 HR Operations &amp; Execution Excellence
 
 
 <ul>
 <li>
 Ensure high-quality execution of core HR processes, including performance cycles (RISE), compensation reviews (ICR), talent reviews (OMR), and policy revision and deployment.
 </li>
 <li>
 Analyze workforce data and trends to generate insights, inform decision-making, and anticipate risks or opportunities.
 </li>
 <li>
 Partner closely with Centers of Excellence (Talent Development, Talent Acquisition, Total Rewards and HR Controlling, HR Operations) to deliver integrated, fit-for-purpose solutions.
 </li>
 <li>
 Drive HR initiatives with disciplined project management, clear milestones, and effective stakeholder communication.
 
 
 </li>
 </ul>
 Leadership &amp; Collaboration
 
 
 <ul>
 <li>
 Operate effectively within a matrix environment, balancing priorities across Americas and North America scopes.
 </li>
 <li>
 Collaborate with HR colleagues across brands, regions, and functions to ensure alignment, consistency, and knowledge sharing.
 </li>
 <li>
 Representing HR with credibility, discretion, and professionalism, reinforcing LVMH values and standards in all interactions.
 
 
 </li>
 </ul>
 
 Skills Associated
 
 
 
 <ul>
 <li>
 Hard Skills:
 </li>
 <ul>
 <li>
 Business Acumen, Competency Assessment, Data Analysis, Employee Relations, Ethics &amp; Compliance, HR Information Systems, HR Operations, Labor Law, Performance Management
 </li>
 </ul>
 <li>
 Soft Skills:
 </li>
 <ul>
 <li>
 Active Listening, Coaching, Conflict Resolution, Interpersonal Savviness, Interviewing Skills, Problem Solving, Talent Management
 
 </li>
 </ul>
 </ul>
 Profile
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required; advanced degree or HR certification preferred.
 </li>
 <li>
 7+ years of progressive HR experience in complex, fast-paced organizations.
 </li>
 <li>
 Experience supporting senior leaders and aligning people strategies with business goals.
 </li>
 <li>
 Strong understanding of P&amp;L, operating models, and tech-driven environments.
 </li>
 <li>
 Knowledge of U.S. employment law, employee relations, and HR best practices.
 </li>
 <li>
 Proven success in matrixed, multi-stakeholder settings.
 </li>
 <li>
 Excellent interpersonal, coaching, and influencing skills.
 </li>
 <li>
 Analytical, with the ability to translate data into actionable recommendations.
 
 
 </li>
 </ul>
 
 Preferred Experience
 
 
 
 <ul>
 <li>
 Experience supporting technology, digital, or transformation-driven client groups.
 </li>
 <li>
 Exposure to multi-brand or division (multi-entity) environments, preferably within luxury, consumer, or global organizations.
 
 
 </li>
 </ul>
 Additional information
 
 
 This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
 
 
 All your information will be kept confidential according to EEO guidelines.
 
 
 LVMH Inc. uses the published salary range as a guideline to provide our employees with market competitive pay while allowing for flexibility to recognize and reward various levels of expertise, performance, and tenure.
 
 
 While the published salary range is a good faith reflection of the targeted salary level for the position, LVMH Inc. reserves the right to pay outside of the published range of $115,000.00 - $140,000.00.
</div>

Manager, Human Resources Business Partner

Bridgewater Advisors Inc.

<div>
 
 
 About Us:
 
 
 
 We are a dynamic, independent wealth management firm located in Rockefeller Center. Our small, tight-knit team provides personalized financial services to high-net-worth clients, and we&rsquo;re seeking a highly organized and proactive Office Assistant/Executive Assistant to join our team. This is an exciting opportunity for someone looking to make a meaningful impact in a fast-paced, collaborative environment.
 
 
 
 
 
 
 Position Overview:
 
 
 
 We are looking for an experienced Office Assistant who will also provide HR administration and executive assistant support. This individual will play a key role in ensuring the smooth and efficient operation of our office, supporting day-to-day administrative needs, assisting with HR functions, and supporting our leadership team. The ideal candidate is someone who thrives in a dynamic environment, is detail-oriented, and has strong interpersonal skills.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Office Management:
 
 
 <ul>
 <li>
 Oversee daily office operations, ensuring an efficient and organized work environment.
 </li>
 <li>
 Answer phones.
 </li>
 <li>
 Greet clients as they arrive for meetings.
 </li>
 <li>
 Manage office supplies and vendor relationships.
 </li>
 <li>
 Coordinate office maintenance, equipment, and facilities management.
 </li>
 <li>
 Organize and manage meetings, conferences, and travel arrangements.
 </li>
 <li>
 Ensure the office kitchen remains tidy and well-stocked on a daily basis.
 </li>
 <li>
 Assist with office equipment as needed.
 </li>
 </ul>
 
 
 HR Administration:
 
 
 <ul>
 <li>
 Assist with onboarding and offboarding processes for new and departing employees.
 </li>
 <li>
 Maintain employee records and ensure compliance with HR policies and procedures.
 </li>
 <li>
 Help manage benefits administration and payroll coordination.
 </li>
 </ul>
 
 
 Executive Assistant Support:
 
 
 <ul>
 <li>
 Provide administrative support to senior executives, including calendar management and email correspondence.
 </li>
 <li>
 Experience using a CRM in the RIA industry is desirable
 </li>
 <li>
 Coordinate meetings, conferences, and client events.
 </li>
 <li>
 Assist Tax Team during tax preparation season.
 </li>
 <li>
 Assist with special projects and research as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3+ years of office management experience, ideally in a financial services or professional services setting.
 </li>
 <li>
 Executive assistant experience preferred.
 </li>
 <li>
 Proficiency in Google Workspace (Docs, Sheets, Gmail), MS Office and general office software.
 </li>
 <li>
 Excellent organizational, communication, and time-management skills.
 </li>
 <li>
 Ability to handle sensitive and confidential information with discretion.
 </li>
 <li>
 A proactive, positive attitude and the ability to multitask effectively in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 Work in a collaborative and dynamic team environment.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 <li>
 Salary range&nbsp;$60,000 - $80,000
 </li>
 <li>
 Hybrid workplace - 4 days in office, 1 day remote.
 </li>
 <li>
 The opportunity to contribute to the success and growth of a growing firm.
 </li>
 <li>
 Convenient Manhattan location: Rockefeller Center
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re a motivated, detail-oriented professional who thrives in a hands-on role, we&rsquo;d love to hear from you. Apply today and become an integral part of our team!
 
</div>

Office Assistant / Executive Assistant

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $100,000-$110,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

The candidate will be an integral member of the senior leadership team within the Clinical Protocol &amp; Data Management (CPDM) Office of the Herbert Irving Comprehensive Cancer Center (HICCC). Responsibilities include but are not limited to: coordinating the data management activities of the CPDM, while providing supervision and delegation of work assignments and evaluation of the CPDM Clinical Research Coordinators (CRCs) and Data Coordinators(DCs); creating and promoting professional development opportunities (both internally and externally) for staff; implementing processes and that improve, streamline, and stimulate the work environment; continually assessing trial complexity/workload and resource allocation to ensure patient safety and clinical research excellence; ensuring and promoting positive relationships and outcomes with private industry and other external agencies.

The Clinical Research Manager reports directly to the Assistant Director, Clinical Research Operations.

Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.

Responsibilities

STAFFING
<ul>
<li>Posts/justifies new and replacement positions, screens applicants</li>
<li>On-boards and trains staff (protocol, university, departmental training)</li>
<li>Liaises with the HICCC HR representative for scheduling medical surveillance, JCAHO, and other HR-related functions</li>
<li>Makes appropriate salary recommendations for new and existing staff based on prior experience and conducts annual staff performance reviews (including establishing and continually monitoring FY goals)</li>
</ul>
SUPERVISION
<ul>
<li>Monitors, directs, and supervises staff in a manner that facilitates efficient level of operations</li>
<li>Determines CRC and DC workloads and protocol assignments</li>
<li>Assures the subject data collected by the CRCs is organized and submitted in a timely manner</li>
<li>Develops quality control mechanisms to ensure accurate data reporting</li>
<li>Assists with CRF development, accuracy, and implementation for investigator initiated trials</li>
<li>Ensures CRC&rsquo;s are adequately prepared for and successfully manage all monitoring and/or auditing visits
</li>
</ul>PROTOCOL/DISEASE BASE TEAM MANAGEMENT
<ul>
<li>Provides protocol management and research expertise by participating in discussions at disease team and collaborative research meetings, ensuring operational feasibility, compliance, and strategic alignment with CPDM and Cancer Center goals.</li>
<li>Leads ongoing assessment of trials within the portfolio to evaluate feasiblity, accrual trends, and resource utilization. Implements priority scoring and portfolio review processes to ensure staffing and support are aligned with institutional priorities and study performance.</li>
Organizes and coordinates project activities, collaborating with multidisciplinary teams - including investigators, research nurses, coordinators and regulatory staff <li>- to ensure timely completion of study start-up, activation, and conduct.</li>
<li>Represents the department at conferences and meetings, maintaining effective communication channels between clinical, research, and administrative stakeholders to promote consistent study management, issue resolution, and operational best practices.</li>
</ul>
FINANCE MANAGEMENT
<ul>
<li>Prepares and reviews study budgets for submission, negotiation, and ongoing financial monitoring to ensure accuracy, compliance, and alignment with departmental standards.</li>
<li>Monitors, reports, and interprets variances to approved budgets. Collaborates with the Assistant Director to develop and execute action plans that address financial gaps and optimize resource utilization. Uses forecasting tools to project financial outcomes and proactively identify risks and opportunities.</li>
<li>Implements strategies to support financial stability and operatinal efficiency across assigned studies and departmental functions. Ensures financial practices align with institutional priorities, long-term sustainability goals, and portfolio management objectives.</li>
</ul>
DEPARTMENT INITIATIVES
<ul>
<li>Assist the CPDM Leadership Team in developing, implementing, and executing departmental Standard Operating Procedures (SOPs).</li>
<li>Develop standardized forms, study tools, and promote cross-coverage with CPDM Leadership to ensure coverage, provide appropiate staff updates, in-services, trainings, etc.</li>
</ul>
OTHER
<ul>
<li>Performs other related duties as assigned.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor&rsquo;s Degree or equivalent in education, training and experience, plus 4 years of related experience.</li>
</ul>
Preferred Qualifications
<ul>
<li>Certification as a Clinical Research Professional through a national accrediting body such as ACRP and/or SoCRA.</li>
</ul>
Other Requirements
<ul>
<li>Minimum one year of supervisory experience.</li>
<li>Experience in clinical research setting necessary, including a thorough understanding of ICH-GCP and CFR guidelines.</li>
<li>Excellent interpersonal and organizational skills.</li>
<li>Computer skills, proficiency with MS Office products (Word, Excel, PowerPoint).</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Clinical Research Manager

Clarity Recruiting

<div>
 
 Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.
 
 
 
 
 
 The general hourly range for these roles are $18-27/hr DOE
 
 
 
 
 
 Responsibilities will possibly include:
 
 <ul>
 <li>
 Answer and direct phone calls
 </li>
 <li>
 Organize and schedule appointments
 </li>
 <li>
 Assist in the preparation of regularly scheduled reports
 </li>
 <li>
 Update and maintain office policies and procedures
 </li>
 <li>
 Order office supplies and research new deals and suppliers
 </li>
 <li>
 Maintain contact lists
 </li>
 <li>
 Book travel arrangements
 </li>
 <li>
 Submit and reconcile expense reports
 </li>
 <li>
 Act as the point of contact for internal and external clients
 </li>
 <li>
 Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
 </li>
 </ul>
 
 
 
 
 Requirements and skills:
 
 <ul>
 <li>
 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Proficiency in MS Office
 </li>
 <li>
 Excellent time management skills and the ability to prioritize work
 </li>
 <li>
 Attention to detail and problem solving skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong organizational skills with the ability to multi-task
 </li>
 </ul>
</div>

Administrative Assistant

Pride Health

<div>
 
 
 Job title
 
 : Patient Care Assistant
 
 
 
 Job location:
 
 New York, NY 10019
 
 
 
 Shift:
 
 Evening/3:00PM - 11:15PM
 
 
 
 Duration:
 
 3 months with Possible Extension
 
 
 
 
 
 
 
 
 Pay: $
 
 19 -$21/hr.
 
 
 
 
 
 
 
 
 Requirements
 
 
 
 &bull; Minimum 6 months Healthcare or patient care experience.
 
 
 &bull; High School Diploma / GED
 
 
 &bull; BLS-AHA
 
 
 
 
 
 
 
 
 
 Pride Global offers eligible employee&rsquo;s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life &amp; disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.
 
 
</div>

Patient Care Assistant

J.Crew

<div>
 
 Our Story
 
 
 
 J.Crew gets you dressed every day, for every occasion.
 
 
 Since 1983, we&rsquo;ve been creating classics that feel familiar and refreshingly new, crafted with unbeatable quality and distinctive point of view&mdash;it&rsquo;s no wonder we&rsquo;ve been in your closet for four decades and counting.
 
 
 Today, we continue to do the classics our way, inspiring not only how you shop but how you define your personal style. Our commitment runs deeper than just making great clothes&mdash;we&rsquo;re proud of our role in getting you dressed with confidence, character, and celebrating a distinctly American sensibility that makes us who we are.
 
 
 Our dedication to Diversity, Equity, Belonging &amp; Sustainability has been celebrated with industry recognition, reflecting our commitment to fostering an inclusive and sustainable workplace.
 
 
 
 The Role + Purpose
 
 :
 
 
 J.Crew Group is seeking an Administrative Assistant to serve as a trusted partner to our Human Resources Leadership Team. In this role, you will provide high-level administrative and logistical support to the VP, HR Business Partner (J.Crew &amp; Shared Services) and the VP, Talent Management &amp; HR Innovation ensuring seamless day-to-day operations and a highly organized, professional experience for internal teams and external partners.
 
 
 You will manage complex calendars, coordinate meetings and events, handle travel and expense logistics, and act as a central point of contact for HR-related activities. Representing the HR function, you will bring a service-oriented, proactive approach to your work&mdash;anticipating needs, maintaining discretion, and enabling leaders to operate efficiently in a fast-paced environment. This is a hybrid role based in New York, with on-site presence required to support in-office meetings, events, and activations.
 
 
 Day-to-Day Responsibilities:
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to HR leaders, including real-time coordination of meetings, appointments, and shifting priorities
 </li>
 <li>
 Own calendar management, meeting scheduling, and conference room bookings; proactively update and adjust events throughout the day as needs change
 </li>
 <li>
 Liaise with building security and J.Crew Group reception to welcome and support external guests attending HR meetings
 </li>
 <li>
 Support new hire requests and coordinate IT setup and onboarding logistics in partnership with HR and Technology teams
 </li>
 <li>
 Organize team lunches, meetings, and internal events, ensuring smooth execution and a polished experience
 </li>
 <li>
 Compile and submit expense reports, coordinating closely with leaders to ensure timely review and approval
 </li>
 <li>
 Assist with vendor management, including vendor setup, contract coordination, and invoice tracking through company systems
 </li>
 <li>
 Arrange and manage domestic and international travel, including flights, accommodations, visas, and passport renewals
 </li>
 <li>
 Review, prioritize, and manage incoming emails, phone calls, and correspondence, screening inquiries from vendors, employees, and external contacts
 </li>
 <li>
 Order, distribute, and maintain office supplies for the HR team
 </li>
 <li>
 Partner closely with the Chief Human Resources Officer&rsquo;s assistant and provide coverage or support as needed
 </li>
 <li>
 Provide project coordination and administrative support for team initiatives, assisting with planning, tracking milestones, following up on action items, and helping ensure projects stay organized and on schedule.
 
 
 </li>
 </ul>
 Qualifications:
 
 
 <ul>
 <li>
 Strong interpersonal skills with the ability to build effective relationships across the HR team and with cross-functional partners
 </li>
 <li>
 Highly organized and detail-oriented, with the ability to manage multiple priorities, meet deadlines, and follow up independently
 </li>
 <li>
 Proficient in Microsoft Office (Outlook, Excel, Word); Workday experience a plus
 </li>
 <li>
 Professional, polished demeanor with strong written and verbal communication skills
 </li>
 <li>
 Flexible and adaptable, with a willingness to take on new requests and shifting priorities
 </li>
 <li>
 Proactive problem-solver who asks thoughtful questions and makes informed suggestions
 </li>
 <li>
 Demonstrated ability to handle sensitive, confidential, and proprietary information with discretion and integrity
 </li>
 <li>
 Experience providing project coordination or administrative support, including maintaining timelines, monitoring progress against milestones, and supporting effective execution through proactive communication.
 </li>
 <li>
 Outgoing, calm under pressure, and collaborative&mdash;serving as a reliable liaison and point of contact for HR leaders
 
 
 </li>
 </ul>
 We welcome you to apply, even if you don't check all the boxes. Our passion is scouting life-long learners who are driven by curiosity, and who feel connected to our brands and share our desire to make an impact. We&rsquo;re always seeking bright new talent who leverage their unique experiences to discover, grow and evolve with our teams.
 
 
 
 Benefits + Perks
 
 
 
 <ul>
 <li>
 Health &amp; Well-being - Eligible associates and family members receive medical, dental, prescription and vision insurance, family planning (fertility, adoption &amp; surrogacy support), fitness discounts, medical travel and more.
 </li>
 <li>
 Associate Discount - We love our products just as much as you do! That&rsquo;s why we offer a great associate discount across all of our brands (J.Crew, J.Crew Factory, and Madewell).
 </li>
 <li>
 Summer Fridays - In addition to our hybrid work model, we also close our office at 1:00 PM every Friday during the Summer months.
 </li>
 <li>
 Community Impact - We support the communities where we live and work through our philanthropic efforts and the J.Crew Cares Program.
 </li>
 <li>
 Winter Break - In addition to our PTO package, J.Crew Group offers a winter break at the end of December to eligible full-time associates at the Home Office to provide time to refresh and recharge.
 
 
 </li>
 </ul>
 Note: Availability of these benefits and perks may be subject to work location &amp; employment type and may have certain eligibility requirements.
 
 
 Hourly Range: $30.05 - $36.03
 
 
 At J.Crew Group (JCG) we aim to pay competitively for our company&rsquo;s size and industry. The base salary offered will take into account internal equity and may vary depending on the candidate&rsquo;s geographic region of work premises, job-related knowledge, skills, and experience among other factors. The base salary is just one component of J.Crew Group&rsquo;s competitive total rewards strategy that also includes the opportunity for bonus, competitive benefits and perks.
 
 
 One of our core focuses here at JCG is creating a community and culture that builds belonging. We are deeply committed to our Diversity, Equity and Inclusion efforts, and we warmly welcome job applicants of all backgrounds.
 
 
 JCG is proud to affirmatively provide equal opportunity to all associates and qualified applicants without regard to race, color, religion, national origin or citizenship, age, sex, marital status, ancestry, legally protected physical or mental disability, veteran status, gender identity, sexual orientation or any other basis protected under applicable law.
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