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administrative assistant ii Jobs in Washington

administrative assistant ii

assistant to city administrator/communications coordinator Jobs in Washington

assistant to city administrator communications coordinator

City of Washington

<div><p><b>Job Summary</b></p><p>
The City of Washington is seeking an energetic, organized, and high-level executive assistant and communications expert to serve as our next <b>Assistant to the City Administrator/Communications Coordinator</b>. This unique and dynamic position provides direct support to executive leadership and elected officials while playing a key role in shaping and implementing the City's communication strategy.</p><p><b>
Key RespONSIBILITIES</b></p><p><b>
ExecutiveAdministrative Support</b></p><ul><li>
Provide direct support to the City Administrator on key initiatives and special projects. Project management opportunities abound!</li><li>
Assist in preparation of City Council agendas, reports, presentations, and briefing materials.</li><li>
Attend meetings and events with City leadership, providing follow-up and coordination as needed.</li><li>
Help track strategic priorities, departmental projects, and organizational goals.</li><li>
Serve as a liaison between the City Administrator's office, departments, and elected officials.</li></ul><p><b>
CommunicationPublic Engagement</b></p><ul><li>
Lead and implement the City's strategic communications efforts across multiple platforms.</li><li>
Develop engaging content for social media, website updates, newsletters, and press releases.</li><li>
Serve as a primary point of contact for media inquiries and public information requests.</li><li>
Enhance community outreach initiatives and promote transparency in local government.</li><li>
Design visually appealing materials using tools such as Canva and PowerPoint.</li><li>
Assist with branding, messaging, and storytelling to strengthen community identity.</li></ul><p><b>
Ideal Candidate</b></p><ul><li>
Outgoing, approachable, and relationship-driven.</li><li>
Politically astute with an understanding of local government operations.</li><li>
Highly-organized with strong attention to detail.</li><li>
Adaptable and able to manage multiple priorities in a dynamic environment.</li><li>
Creative and willing to bring forward new ideas and approaches.</li></ul><p><b>
Knowledge, Skills, and Abilities</b></p><ul><li>
Degree in Communications, Public Administration, Marketing, or related field.</li><li>
2&ndash;5 years of relevant experience (municipal experience preferred).</li><li>
Proficiency in Canva, Microsoft Office (especially PowerPoint), and social media platforms.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to maintain professionalism and confidentiality.</li></ul><p><b>
How to Apply</b></p><p>
Send in your cover letter and resume via our City website at https://ciwashington.aaimtrack.com/jobs/</p><p>
Questions? Contact our Human Resources Manager, Maureen Chambers, at mchambers@ci.washington.il.us.</p><p><b>
History of Washington</b></p><p>
Established in 1825, Washington has a rapidly growing population of over 16,000 residents. We're proud of our reputation as a vibrant community offering a high quality of life supported by excellent schools, safe neighborhoods, diverse parks and recreational offerings, and a resident population motivated by community involvement and volunteerism.</p><p><b>
Who We Are</b></p><p>
As a local government agency, we strive to provide superior City services through participation in a responsible, accessible, and transparent City government, and recognize that being of service to the citizens and visitors of Washington is at the center of everything we do.</p><p>
The City employs roughly 80 highly qualified individuals and offers a robust benefits package. We work hard, care for each other, and find joy in serving the community of Washington.</p></div>

Assistant to City Administrator/Communications Coordinator

BreakForth Solutions

<div><p>BreakForth Solutions is seeking a Senior Program Analyst (Executive Administrator) to join our team of dynamic professionals. We offer 100% paid medical benefits for the employee and a host of other amazing benefits. Please apply today!
</p><p><b>Position Information:</b></p><p>
BreakForth Solutions is seeking an experienced Senior Program Analyst (Executive Administrator) to support the effort of the team supporting our federal customer&rsquo;s Office of the Chief Information Officer (OCIO) senior executives and front office. The candidate should have experience in administrative, advisory, analytical, and project management support to senior federal executives. Experience working in Federal IT organizations is preferred.
</p><p><b>Essential Functions:</b></p><p>
This role will be responsible for performing tasks such as but not limited to:</p><ul><li>
Work onsite at the agency headquarters location in downtown Washington, D.C. multiple days per week.</li><li>
Calendar management, including scheduling meetings, appointments, and conferences, managing conflicts, and ensuring timely reminders for the executive.</li><li>
Travel arrangements including booking flights, accommodations, and transportation for official travel, including managing itineraries and necessary documentation, as well as preparing post-travel expense reports.</li><li>
Correspondence management, including drafting and editing letters, emails, and reports, policy documents, ensuring accurate and professional communication, and tracking official documentation through executive processes for executive signature and dissemination.</li><li>
Provide programmatic, analytical, and project management support across a broad portfolio of initiatives to senior executives within the IT organization.</li><li>
Review, refine, and approve draft materials prepared by subject matter experts to ensure clarity, accuracy, consistency, and executive-level quality.</li><li>
Manage and track executive priorities, ensuring actions are completed on time and aligned with leadership intent.</li><li>
Track tasks, deliverables, and milestones across multiple initiatives; ensure deadlines are met and issues are elevated appropriately.</li><li>
Coordinate closely with subject matter experts, action officers, and leadership staff to drive tasks to completion.</li><li>
Support and manage short-notice and high-priority special projects that arise from senior leadership.</li><li>
Prepare executive-level briefing materials, talking papers, white papers, reports, and presentations.</li><li>
Provide &ldquo;white-glove&rdquo; support for executive deliverables, ensuring materials meet senior leadership standards.</li><li>
Manage communications between Assistant Directors (ADs), internal program offices, and executive leadership.</li><li>
Serve as a central coordination point to ensure information flowing to senior leadership is accurate, timely, and complete.</li><li>
Act as a trusted liaison between internal stakeholders, senior executives, and external partners.</li><li>
Identify opportunities to improve internal processes, workflows, and communication effectiveness.</li><li>
Develop recommendations, process documentation, and implementation plans for leadership consideration.</li></ul><p><b>
Education/Skills/Experience Requirements:</b></p><ul><li>
Minimum Education: Business Administration, Public Administration, Management, Communications, or a related field.</li><li>
Minimum Experience: 5 years of relevant executive program analyst experience.</li><li>
Education/Experience Equivalent: Associate&rsquo;s degree + 7 years relevant experience or HS + 9 years relevant experience.</li><li>
Significant experience providing program analysis, project management, or executive support within a federal environment.</li><li>
Demonstrated administrative experience supporting senior federal executives (SES or equivalent).</li><li>
Exceptional written and verbal communication skills, with experience producing executive-level briefings and correspondence.</li><li>
Strong organizational skills with the ability to manage multiple priorities and deadlines.</li><li>
Experience with stakeholder engagement and coordination.</li><li>
Strong Strategic thinking and problem-solving skills.</li><li>
Proven ability to work independently, exercise sound judgment, and handle sensitive information.</li></ul><p><b>
Desired Knowledge/Skills</b></p><ul><li>
Experience supporting federal IT, and/or finance and resource organizations, and other mission-critical federal programs.</li><li>
PMP or other project management certifications</li></ul><p><b><i>
BreakForth Solutions Incorporated is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), national origin, disability status, genetics, protected veteran status, or any other basis covered by applicable law.</i></b></p><p><b><i>
Salary will be commensurate with experience.</i></b></p></div>

Senior Program Analyst (Executive Administrator)

City of Seattle

<div><div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2></div>
<p></p><div><p><b>Invitation to Compete #20-26: Assistant Director of Library Programs and Engagement</b></p><p>
Central Library, 1000 4th Ave, Seattle, WA 98104</p><p>
Regular, FLSA-exempt, benefitted, full-time (80 hours per two week pay period)</p><p>
Salary Range: $118,180.80 - $195,040.08 Annually</p><p><b>
This recruitment is open to the public and to The Seattle Public Library&rsquo;s employees and will remain open continuously</b>. Candidates wishing to be considered in the first review should submit their application, cover letter, and resume in NEOGOV <b>by 5:00 p.m. on April 24, 2026. </b>Please read the How to Apply section of this bulletin for more information. <b>Please note that the application period may close at any time after the first consideration date.</b></p><p><b><br>
About The Seattle Public Library</b></p><p>
The Seattle Public Library&rsquo;s mission is to bring people, information, and ideas together to enrich lives and build community. We envision the Library as the central hub of an equitable and connected city where knowledge flourishes, and people find inspiration and a sense of belonging. Since 1891, we have grown from a single reading room to a world-class library system with 27 locations, including the iconic Central Library.</p><p>
The Library works every day to foster and support a healthy city and a healthy democracy. We do this work guided by the principles of intellectual freedom and equity, and with a service focus on literacy, the love of reading and learning, patron privacy and confidentiality, transparency, accountability to the public, strong partnerships, and innovation.</p><p>
The Library is an active and committed partner in the City of Seattle's Race and Social Justice efforts, which seeks to end racial disparities and achieve racial equity in City government. RSJ embeds racial equity and social justice principles into programs, budgets, and culture.</p><p>
Library employees are highly regarded by the public for their knowledge, quality of service, empathy, compassion, and caring. As a workplace, we value transparent communication, partnership, and engagement. We are enriched individually and organizationally by our diversity. We are looking for a leader who will continue our development of an inclusive workplace that delivers a sense of belonging to Library staff and patrons.</p><p>
If you share our values and meet the qualifications, the Library invites you to apply for the <b>Assistant Director of Library Programs and Engagement </b>position.</p><p><b><br>
About the Position</b></p><p>
The Assistant Director of Library Programs and Engagement will oversee the current Equity Learning and Engagement Services (ELES) team. The Assistant Director position will join the Library Experience and Engagement (LEED) Leadership Team, will be part of the LEED Management Team, and will report directly to the LEED Director. This position will help shape and implement the goals of LEED as guided by the Library&rsquo;s Strategic Plan.</p><p>
This position is currently one of three Assistant Director positions that report directly to the Director of LEED. This position will oversee, guide and direct staff in the operations of the Library&rsquo;s system wide programs and services to Seattle&rsquo;s diverse community.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Job Responsibilities</b></h2></div>
<p></p><div><p>Any of the following duties may be performed. These examples are not necessarily performed by all incumbents, however, and do not include all specific tasks an incumbent may be expected to perform.</p><div><ul><li><b>
Develop future Library programs and services. </b>Continually assess the public&rsquo;s needs and interests, and work collaboratively with administration, managers, staff, external partners and the community to develop responsive program and service strategies that meet traditional and non-traditional use patterns in new and innovative ways. Provide leadership and participate fully in the development of the Library&rsquo;s programs and service deliverables. Acquire and analyze information and develop reports and recommendations assessing current services and supporting development of new services and program initiatives.</li><li><b>
Plan, develop and implement race and social equity principles into Library programs and service deliverables. </b>Work in conjunction with other city departments, the community, external partners, and Library staff in creating an organization free of institutionalized racism.</li><li><b>
Maintain and enhance Outcomes Based Planning and Evaluation (OBPE) through Service Design. </b>Utilize Human Centered Design principles in the development and implementation of an OBPE framework that drives Community engagement activities, programming, and new service initiatives while continually assessing and reviewing existing engagement activities and core services. Manage the Outcomes Reporting process and supervise reporting on outcomes to the Board, the Seattle Public Library Foundation, Friends, library staff and community partners.</li><li><b>
Administer staffing. </b>Develop and implement staffing models and plans to support programs and service goals. Provide general staffing administration and support managers in the coordination and supervision of staff. Participate in and/or support the recruitment, selection and onboarding of new staff members. Engage in teambuilding and model and develop the competencies of managers and staff. Monitor and track staffing activities and maintain needed systems and records. Develop staffing budgets, reports and studies as needed. Coordinate staffing activities and development with Human Resources, Labor, Library Administration, managers, and other partners.</li><li><b>
Manage, develop and innovate operational systems. </b>In collaboration with the Assistant Directors of Library Experience, evaluate and continually improve systems for the management of essential operations, analyzing resource needs, and directing staff effectively to support Library objectives. Coordinate unit and individual work plans with overall divisional priorities and objectives. Plan for and develop regular status reports, conduct analytical studies and evaluations. Assist the Director with annual and long-range planning, including setting goals and recommending strategies.</li><li><b>
Manage projects. </b>In collaboration with the Assistant Directors of Library Experience, assist managers and the LEED Management Team in setting short- and long-term objectives, planning and implementing unit and individual projects. Attend project-related meetings and ensure timely communication between divisions, teams, structured groups, administrators, and other partners. Make presentations to individuals and groups.</li><li><b>
Manage budgets. </b>Assist with developing operations, staffing, project and other budgets and coordinating them with overall division budgets. Monitor expenditures and develop financial reports and studies in collaboration with the Finance team. In coordination with the director of LEED, develop an annual budget for Programs &amp; Engagement. Compile and analyze statistics, outcomes and impacts along with other relevant data in support of budget requests.</li><li><b>
Maintain and enhance the Seattle Public Library Foundation (SPLF) and Friends of the Library relationships. </b>Manage Foundation and Friends funds and provide reports on programs and services funded by these two non-profit groups, and maintain channels of communication with the Foundation CEO, Friends President and staff to develop donor interest, advocacy, and support.</li><li><b>
Partner with community organizations and represent the Library to the public. </b>Participate in community activities, collaborate internally to identify and build on collaborative opportunities, establish, support and maintain relations with community partners, and support managers and staff in responding to public concerns and interests.</li><li><b>
Recommend and participate in the development of Library policies, guidelines and practices. </b>Stay abreast of changes in the library profession that will support the service delivery changes proposed by the Library. Seek out best practices of other library systems and entities, as appropriate, and analyze their potential application at the Library. Maintain a continual practice of process improvements to gain efficiencies in work processes. Develop and maintain a collaborative process that seeks input from affected partners such as frontline staff and cross divisional peers.</li><li><b>
Develop, coach and mentor.</b> Develop and support the mentoring and professional development of Programs &amp; Engagement direct reports and LEED staff.</li></ul></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<p></p><div><p>Education and Experience:</p><div><ul><li>
Five years of library management experience; experience with urban public libraries and Central/Branch system structures is highly desirable.</li><li>
A bachelor&rsquo;s degree or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class will be considered. Master&rsquo;s degree in library and information science preferred.</li><li>
Excellent leadership and management skills, including a successful track record of managing library services and a unionized staff through significant change. Must be familiar with current professional trends and issues in public library services and management.</li><li>
Demonstrated experience in recruiting, developing and mentoring a diverse staff that reflects the communities served by SPL and experience removing barriers to advancement for people of color and other marginalized groups.</li><li>
Demonstrated experience developing supervision and management expectations. Ability to both formally and informally coach direct reports and other staff within the library system.</li><li>
Excellent written and verbal communication skills, including written and formal communications, presentation skills, skill with group and team dynamics, and the ability to motivate, persuade and negotiate with diverse individuals and groups.</li><li>
Demonstrated experience in equity analysis of library programs and services and an understanding of race and social equity issues. Ability to apply this analysis to affect change in program and service deliverables from an equity perspective.</li><li>
Knowledge and experience communicating the Library&rsquo;s intellectual freedom role to patrons, partners, community members, and staff. Ability to recognize, communicate and lead staff through the inherent tension between upholding intellectual freedom principles while working towards the elimination of institutionalized race and social inequities.</li><li>
Knowledge of and experience with principles and methods of organizational administration, including staffing administration, budgeting and analysis, communications, and records management. Ability to apply such principles, policies and procedures in the performance of job duties.</li><li>
Knowledge and understanding of personnel and labor relations principles, policies and procedures. Experience supervising and administering in a union environment.</li><li>
Knowledge of organizational theory and various leadership models. Demonstrated experience of innovation in library programs and services and experience with change management, project management, human centered design, and various leadership methods.</li><li>
Knowledge of and experience in implementing, providing and evaluating a broad range of library programs and services including outreach and engagement, and program and service design. Ability to assess and recommend new and improved policies, processes and procedures relating to these functional areas.</li><li>
General knowledge of collection development, and how to integrate collections into programs and services.</li><li>
Knowledge of and experience in communicating the value of a broad range of library access services such as collection access, and library technologies and operations, in collaboration with the Assistant Director of Library Experience and the Collections and Access Service Managers.</li><li>
Knowledge of and experience in Outcomes Based Planning and Evaluation or similar evaluation planning systems. Ability to understand and analyze a variety of data types and prepare and edit reporting to a variety of audiences.</li><li>
Knowledge and experience with principles and methods of project management from ideation to scale, including planning and evaluation, budgeting, scheduling and monitoring, coordinating multiple projects, and project communications.</li><li>
Must be able to use information management tools, including office PCs and communications, word processing, spreadsheet, database and project management applications, and analytical methods required for managing large, complex and multiple projects.</li><li>
A commitment to meeting the needs of diverse communities and staff consistent with the Library&rsquo;s Internal Organizational Values, mission and strategic direction.</li><li>
Ability to establish and maintain positive working relationships with staff and the public.</li></ul></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Information</b></h2></div>
<p></p><div><p><b>How to Apply</b></p><p>
Candidates wishing to be considered in the first review should submit their application, cover letter, and resume in NEOGOV <b>by 5:00 p.m. on April 24, 2026.</b></p><div><ul><li>
NEOGOV online application</li><li>
A cover letter that describes how your experience and skills align with the stated job responsibilities and qualifications. Please let us know why you are interested in this position.</li><li>
Current resume that summarizes relevant education, professional experience, training and skills.</li></ul></div><p>
Applications that do not include a cover letter, resume, online application, and completed supplemental questions will not be considered.</p><p>
Applicants will be screened for competitiveness, completeness, and written communication skills. Initial screening will be based on a review of application materials. The employment history detailed in your application materials MUST validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process. The most competitive candidates will be invited to participate in a series of one or more interviews.</p><p><b>
Benefits and Salary Information</b></p><p>
The full salary range for this position is $118,180.80 - $195,040.08 annually.</p><p>
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans Information about retirement plans can be found at: https://www.seattle.gov/retirement</p><p><b>
Additional Information</b></p><p>
If you have questions regarding this bulletin or employment at The Seattle Public Library, please send an email to job.applications@spl.org. The Library promotes diversity and inclusion in employment. If accommodations are needed during the selection process, please contact us. Please keep in mind that job offers are contingent on a review of criminal history as well as verification of information provided by the applicant as part of the application process.</p></div></div></div><p></p>
<br><div></div><div><div><div><p>The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.</p></div></div></div>

Assistant Director of Library Programs and Engagement

CCRM Fertility

<div><p>Come join CCRM Fertility, a global pioneer in fertility treatment, research, science, specializing in IVF, fertility testing, egg freezing, preimplantation genetic testing, third party reproduction and egg donation. As a member of CCRM Fertility&rsquo;s diverse team of professionals, you will be a part of helping families grow and changing lives. We take pride in providing our employees with meaningful employment, a supportive culture, and a well-balanced personal &amp; work life alignment. For more information, visit www.ccrmivf.com</p><p><b>
Location Address: 8010 Towers Crescent Dr., Suite 500, Vienna, VA / 2120 L. St NW, Suite 701, Washington DC 20037</b></p><p><b>
Department: </b>Clinical</p><p><b>
Work Schedule: </b>Monday &ndash; Friday (7:00am &ndash; 3:00pm)</p><p><b>
What We Offer Our Team Members:</b><b>
</b></p><ul><li>Generous Paid time-off (PTO) and paid holidays</li><li>
Medical, Dental, and Vision Insurance</li><li>
Health benefits eligible the first day of the month following your start date.</li><li>
401(k) Plan with Company Match (first of the month following 2 months of service)</li><li>
Basic &amp; Supplement Life Insurance</li><li>
Employee Assistance Program (EAP)</li><li>
Short-Term Disability</li><li>
Flexible spending including Dependent Care and Commuter benefits.</li><li>
Health Savings Account</li><li>
CCRM Paid Family Medical Leave (eligible after 1 year)</li><li>
Supplemental Options (Critical Illness, Hospital Indemnity, Accident)</li><li>
Professional Development, Job Training, and Cross Training Opportunities</li><li>
Bonus Potential</li><li>
401(k) Plan with Company Match (first of the month following 2 months of service)</li><li>
Professional Development, Job Training, and Cross Training Opportunities</li><li>
Potential for Over-time Pay (Time and a half)</li><li>
Holiday Differential Pay (Time and a half)</li><li>
Weekend Shift Differential Pay ($4.00 per hour)</li></ul><p><b>
What You Will Do:</b><b> </b>The Clinical Coordination Assistant demonstrates knowledge and skill in the care of all infertility patients and works with the IVF Nurse Coordinator to facilitate care for the CCRM patients. This position reports directly to the Clinical Manager and takes daily direction from the Nurse Coordinators/Physician/Clinical Manager and Practice Administrator.</p><ul><li>
Transcribe, enter, scan, and verify data from source documents into the electronic medical record in an accurate and timely manner.</li><li>
Place daily lab orders as directed by RN.</li><li>
Obtain prior authorizations for medications as directed by RN.</li><li>
Call patient pharmacy with patient prescriptions and prescription refills as directed by RN.</li><li>
Perform chart audits for weekly ART meeting.</li><li>
Track and audit all patient consent forms for completion. Alert RN if deficiencies noted.</li><li>
Verify that patient work up status is completed and ensure communicable labs are kept up to date.</li><li>
Track inventory and ensure timely documentation of all incoming and outgoing consignment medication for nurse team, as needed or as delegated.</li><li>
Attend hormone meeting with the nursing team.</li><li>
Assist with monitoring nurse team flags and facilitate flag completion as needed.</li><li>
Assist with answering calls to nurse line and checking nurse line voicemails as needed or when delegated.</li><li>
Within scope of practice, answer triaged phone calls for nursing team and document action taken in patient EMR.</li><li>
Other duties as assigned.</li></ul><div><b>
What You Bring:</b></div><ul><li>
High School Diploma required.</li><li>
Medical Assistant certificate required.</li><li>
Current BLS certification required.</li><li>
2+ years of medical assistant experience preferred.</li></ul><p><b>
Working Conditions:</b><b> </b>The physical demands described here are representative of those which should be met, with or without reasonable accommodation (IAW ADA Guidelines), by an employee to successfully perform the essential functions of this job. This job operates in a professional office, clinical and/or laboratory setting. This role routinely uses standard office equipment such as computers, including computer keyboards and mice; telephones; photocopiers; scanners; filing cabinets. While performing the duties of this job, the employee will interact with others and ensure compliance with medical regulations, ethical guidelines, and organizational policies to maintain the highest standards of care and patient and staff safety.</p><div><b>
CCRM&rsquo;s Compensation:</b> The salary range represents the national average compensation for this position. The base salary offered will vary based on location, experience, skills, and knowledge. The pay range does not reflect the total compensation package. Our rewards may include an annual bonus, flexible work arrangements, and many other region-specific benefits.</div><p><b>
Pre-Employment Requirements:</b><b> </b>All offers of employment are conditional upon the successful completion of the CCRM Fertility onboarding process, including verification of eligibility and authorization to work in the United States. This employer participates in the <b>E-Verify</b> Program in order to verify the identity and work authorization of all newly hired employees.</p><p><b>
Equal Employment/Anti-Discrimination</b><b>: </b>We are an equal-opportunity employer. In all aspects of employment, including the decision to hire, promote, discipline, or discharge, the choice will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.</p></div><p></p>

Clinical Coordination Assistant

Cherokee Federal

<p>Staff Assistant<br/></p><p>Cherokee Federal is hiring a Staff Assistant/Program Analyst II in Washington, DC to support the Department of State&rsquo;s T/FO front office under the Under Secretary for Arms Control and International Security. You will manage high-tempo administrative and program coordination, route taskers, maintain knowledge management and records, support senior leader schedules and travel, and help produce congressional reports and leadership materials. Top Secret required.<br/></p><p>Compensation &amp; Benefits:<br/></p><p>Estimated Starting Salary Range for Staff Assistant : $100,000 - $116,071.00<br/></p><p>Pay commensurate with experience.<br/></p><p>Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.<br/></p><p>Staff Assistant Responsibilities Include:<br/></p><p>Route proposals, orders, and taskings to the correct offices for action; track follow-up to closure.<br/>Maintain a basic knowledge management system to track assignments, share information, and organize core documents (e.g., Teams/SharePoint).<br/>Support senior leader engagements: manage calendars, schedule/reschedule meetings, request briefing materials, and coordinate meeting logistics and conference room scheduling.<br/>Support domestic and international travel: make travel arrangements (hotels, passports, visas, advances), accompany leadership to meetings as needed, and complete travel vouchers after trips.<br/>Receive, log, and process official communications in accordance with Department records requirements and standards.<br/>Take and transcribe notes during meetings, briefings, and conferences.<br/>Draft, clear, and submit congressional reports and other written products; assist with correspondence, memoranda, briefing papers, and reports across State and interagency contacts.<br/>Serve as liaison for administrative HR actions (performance appraisal reminders, leave restoration procedures, proxy access, awards nominations).<br/>Serve as timekeeper for T/FO staff; ensure compliance with time and attendance requirements.<br/>Act as point of contact for GSO work orders and basic IT/computer issues.<br/>Support onboarding: process paperwork and coordinate equipment issuance and security access.<br/>Support TS/TS-SCI meeting scheduling (e.g., NSC/IC briefings) and track classified materials related to assigned duties; ensure proper handling per procedures.<br/>Perform special assignments with tact, discretion, and professionalism.<br/>Performs other job-related duties as assigned<br/></p><p>Staff Assistant Experience, Education, Skills, Abilities requested:<br/></p><p>Top Secret security clearance required (TS/SCI scheduling support is part of the role).<br/>Bachelor&rsquo;s degree or high school diploma/GED with 6 years experience in international politics/foreign policy, military/defense, or security cooperation.<br/>Prior experience with the Department of State or another federal department/agency preferred.<br/>Preferred experience in foreign affairs administration, travel planning, complex logistics, political-military affairs, defense/security cooperation, or academic research support.<br/>Preferred experience drafting policy-related or administrative products from diverse sources (government documents, academic/think tank products).<br/>Proficiency with Microsoft Office (Word, Excel, Publisher, PowerPoint) and knowledge management tools (Teams/SharePoint) preferred.<br/>Travel management experience preferred, including E2 Solutions.<br/>Strong organizational, interpersonal, and communication skills (written/spoken English); ability to manage multiple tasks and coordinate across locations in a multicultural environment.<br/>Ability to work independently, assess priorities, and execute with minimal supervision.<br/>Must pass pre-employment qualifications of Cherokee Federal<br/></p><p>Company Information:<br/></p><p>Cherokee Nation System Solutions (CNSS) is a part of Cherokee Federal &ndash; the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government&rsquo;s mission with compassion and heart. To learn more about CNSS , visit cherokee-federal.com.<br/></p><p>#CherokeeFederal #LI-SM2 #AppC<br/></p><p>Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.<br/></p><p>Keywords: Executive Support,<br/></p><p>Front Office Support,<br/></p><p>Tasker Routing,<br/></p><p>Knowledge Management,<br/></p><p>Congressional Reporting,<br/></p><p>Timekeeping,<br/></p><p>Travel Management,<br/></p><p>E2 Solutions,<br/></p><p>TS/TS-SCI Scheduling,<br/></p><p>Records Management<br/></p><p>Similar Job Descriptions:<br/></p><p>Executive Assistant (Federal),<br/></p><p>Program Analyst,<br/></p><p>Staff Assistant,<br/></p><p>Front Office Coordinator,<br/></p><p>Administrative Program Specialist,<br/></p><p>Foreign Affairs Support Specialist<br/></p><p>Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law.<br/></p><p>Many of our job openings require access to government buildings or military installations.<br/></p>

Staff Assistant

NCARB

<div><div><div><p>Job Title:</p><p>
Sr. Executive Communications/Public Relations Specialist</p><p>
Department:</p><p>
Marketing &amp; Communications</p></div><div><p><br>
Reports To:</p><p>
Assistant Vice President, Marketing &amp; Communications</p><p>
FLSA Status:</p><p>
Exempt</p></div><br>
</div><div>
</div><div><b>
Salary Range:88,340 -105,000</b></div><div><b>
*Salary is dependent upon experience*</b></div><div><b>
</b></div><div><div><b>
Work Location</b><br>
</div><div><b>
Washington DC Metro Area - HYBRID ( 2 days in-office)</b></div><div>
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About NCARB</b></div><div><br>
The National Council of Architectural Registration Boards (NCARB) is a nonprofit organization made up of the architectural licensing boards of 55 U.S. states and territories. NCARB, in collaboration with licensing boards, facilitates the licensure and credentialing of architects to protect the health, safety, and welfare of the public. Learn more about NCARB and how we achieve our mission by <div><b>clicking here</b></div>.</div><div></div><div><b>
About the Position</b></div><div></div><div><div>
The Sr. Executive Communications/Public Relations is primarily responsible for developing speeches, op-eds, presentations, podcasts, and other material for volunteer and executive leadership, and implementing public relations strategies for the Council. This is a highly collaborative role responsible for assisting with developing and disseminating critical information about NCARB; and cultivating and managing internal and external relationships aimed at developing visibility and awareness of the Council.</div><div>
</div><div>
The Sr. Executive Communications/Public Relations works collaboratively with colleagues across the Council, supports the Vice President and Assistant Vice President, and provides support to team members in carrying out shared goals and objectives.
</div><div>
</div><div><b>Essential Duties and Responsibilities</b> include the following. Other duties may be assigned.</div><div>
</div><div><b>
Open</b></div><div><ul><li>
Consult with and keep supervisor informed on the status of all projects.</li><li>
Build coalitions internally and externally (with peers, team members, Member Boards, volunteers, collateral and associated organizations, etc.) to share best practices and achieve common goals.</li><li>
Facilitate cooperation and teamwork throughout the organization. Communicate and operate in an open manner so that information and actions are clear and visible.</li></ul><p><b>
Responsive</b></p><ul><li>
Embrace ownership and take responsibility for the outcomes. Follow through on commitments. Be open to feedback and flexible to changing needs, priorities, and resources.</li><li>
Participate in outreach events as needed.</li></ul><p><b>
Restless</b></p><ul><li>
Treat customers and colleagues in a fair and equitable manner.</li><li>
Reinforce organizational branding throughout the Council.</li><li>
Consistently exercise sound judgment; and, professional, expert, courteous, respectful, and responsive service to internal and external stakeholders.</li></ul></div><div>
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Core Responsibilities &ndash; Department Specific
</b></div><div><b>
</b></div><div><b>Strategic Planning/Project Management</b></div><ul><li>
Assist with establishing annual strategies and goals that ensure NCARB&rsquo;s position as a leader and critical voice among Member Boards, architects, partner organizations, the media, legislators, and other key constituents.</li><li>
Establish and maintain strong stakeholder relationships, leading with a collaborative and service-oriented approach.</li><li>
Continually monitor the horizon for the latest in content innovation, best practices, and trends; and assess feasibility and relevance for NCARB.</li><li>
Help the team&rsquo;s workflow process run smoothly.</li><li>
Assist with preparation for and participate in Agile team reviews, retros and planning sessions.</li><li>
Represent the Marketing &amp; Communications team on Council-wide initiative project teams to provide subject-matter expertise and ensure the M&amp;C team completes its deliverables for projects.
</li><li>Compile research for special projects as needed.</li></ul><div>
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Executive Communications</b></div><ul><li>
Develop communications (ex. press releases, talking points, statements, presentations, speeches, and newsletters) for the NCARB Board of Directors, CEO, and other leadership.</li><li>
Coordinate internal communications on major announcements and initiatives.</li><li>
Coordinate with the Assistant Vice President and the Council Relations team on communication deliverables for engagements with the architectural alliance, international counterparts, and other external partners.</li><li>
Collaborate with Vice President and Assistant Vice President to coach and provide feedback to volunteer leadership during speech practices and video recordings.
</li><li>Understand the voice and preferences of individual leaders and adapt deliverables accordingly while maintaining the NCARB brand.
</li><li>Coordinate crisis communication with leadership as needed, including message development and internal and external distribution.</li></ul><div><br>
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</b></div><div><b>Press/Media Relations</b></div><ul><li>
In coordination with Vice President and Assistant Vice President, implement and pitch NCARB&rsquo;s public relations initiatives from initial strategy and development through implementation and measurement, such as: project plans, asset creation, targeted pitching, trade show engagements, crisis communications, and media monitoring. This includes collaboration with the entire Communications team, and partnership with other departments and senior staff.</li><li>
Ensure the creation of news releases, announcements and other external communications that extend the NCARB brand, raise awareness of key initiatives, and provide grassroots public relations support.</li><li>
Coordinate NCARB&rsquo;s response to requests for information from the media by designating an appropriate spokesperson or information source, as well as developing related op-eds or talking points.</li><li>
Secure placements in trade, industry, and mainstream publications by identifying story angles, pitching reporters and editors, and coordinating interviews and briefings.</li><li>
Build and maintain working relationships with trade media editors, freelancers, and other influencers in the architecture field.
</li><li>Manage external public relations contractor relationship(s), including PR monitoring service(s) and related corporate sponsorships opportunities.
</li><li>Proactively seek strategic visibility opportunities for the organization.</li><li>
Monitor media coverage, and share a monthly update with senior staff.</li><li>
Provide feedback on sponsored media, including podcasts, op-eds, and the like.</li></ul><div></div><div><b><br>
</b></div><div><b>
Quality Assurance</b></div><ul><li>
Oversee the development and dissemination of integrated, customized, and relevant content that reinforces the value of NCARB, its products and services, and the overall NCARB brand with uniquely relevant and member/customer-focused perspectives.</li><li>
Use media, web, and email analytics to evaluate communication performance and refine content, timing, and channel strategies.</li><li>
Develop and maintain a thorough understanding of NCARB and its writing standards and styles; and demonstrate consistency in adhering to those standards and styles in the editing process.</li><li>
Write, edit, and/or fact check press releases, executive communications, internal communications, and digital content.</li><li>
Ensure consistency, quality, and brand voice across multiple communication channels and messages so that they are clearly written, accessible, and error-free.</li><li>
Ensure the application of data to formulate evidence-based content recommendations.</li></ul><p><b>
Qualifications</b></p><div>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div>
</div><ul><li>
Bachelor&rsquo;s Degree in Marketing, Journalism, Business, Communications, or related field; or, combination of substantial related experience, training, and education may substitute.
</li><li>Five or more years of relevant experience with at least three or more years of leadership experience in public relations, content generation, communications, or a related field.</li><li>
Demonstrated track record of excellent writing and storytelling skills.
</li><li>Strong interpersonal skills, a customer-centric focus, and a collaborative working style with the ability to proactively build relationships</li><li>
Have exceptional attention to detail and managing multiple assignments in a fast-paced environment.</li><li>
Proficient in Adobe (PDF) Applications and Microsoft Office Suite to include Word, Outlook, Excel, and Power Point.
</li><li>Experience and familiarity with the AP Style Guide.
</li><li>Familiarity with Agile Processes, Project Planning and oversight at both the team and enterprise level.
</li><li>Some minimal travel including weekends may occasionally be required.</li></ul><p></p><div><b><br>
Benefits</b><br>
<br>
NCARB's employees enjoy a comprehensive set of benefits, including strong support for health and wellness, some nice perks, and professional development.</div><div>
Some highlights include:</div><ul><li>
Competitive pay</li><li>
Medical, vision, and dental Benefits</li><li>
Paid parental leave</li><li>
Life and disability insurance</li><li>
401k</li><li>
Tuition assistance</li><li>
All-staff outings and retreats</li><li>
Full access to LinkedIn Learning, supporting self-directed/curated professional development</li></ul></div></div></div></div><p></p>

Sr. Executive Communications/Public Relations Specialist

Center for Strategic and International Studies

<div><div><b>JOB SUMMARY:</b></div>
<div></div>
<div>The Center for Strategic and International Studies (CSIS) is a non-profit, bipartisan public policy organization established in 1962 to provide strategic insights and practical policy solutions to decision makers concerned with global security and prosperity. Over the years, it has grown to be one of the largest organizations of its kind, with a staff of some 200 employees, including more than 120 analysts working to address the changing dynamics of international security across the globe.</div>
<div></div>
<div>The Americas Program at the Center for Strategic and International Studies (CSIS) addresses the most urgent challenges and opportunities shaping the Western Hemisphere. Our work examines issues such as democratic resilience, citizen security, economic competitiveness, regional integration, economic security, and the evolving role of Latin America and the Caribbean in global affairs. Through in-depth research, innovative convenings, and policy engagement, the program generates insights and recommendations that inform decisionmakers and strengthen cooperation across the region.</div>
<div></div>
<div>The Center for Strategic and International Studies (CSIS) seeks a highly motivated Program Coordinator/Research Assistant (PC/RA) to support the Americas Program in a full-time capacity. This position is ideal for a detail-oriented, organized, and proactive professional with strong research, writing, and administrative skills who thrives in a fast-paced, collaborative policy environment. The successful candidate will support the Americas Program&rsquo;s research, writing, events, outreach, and day-to-day operations. This role is especially well suited to a candidate with demonstrated interest in Western Hemisphere affairs, excellent written communication skills, Spanish-language fluency, and the ability to manage multiple tasks and deadlines with professionalism and attention to detail.</div>
<div></div>
<div>This role pays between $57,000 and $65,000, depending on the candidate&rsquo;s experience.</div>
<div></div>
<div><b>ESSENTIAL DUTIES AND RESPONSIBILITIES:</b></div>
<div><i>Essential functions may include, but are not limited to the following:</i></div>
<div></div>
<ul><li>Drafting, editing, and fact-checking Americas Program publications, newsletters, correspondence, and other written materials.</li></ul>
<ul><li>Compiling research and data into literature reviews, summaries, backgrounders, memos, and short publications to support the program&rsquo;s research portfolio.</li></ul>
<ul><li>Coordinating public and private events, including content development, logistics, outreach, materials, and on-site support.</li></ul>
<ul><li>Assisting with ongoing Americas Program research and projects as specified by staff.</li></ul>
<ul><li>Monitoring political, economic, and security developments in Latin America and the Caribbean.</li></ul>
<ul><li>Supporting the program&rsquo;s communications and outreach efforts, including website updates, social media platforms, newsletters, and other digital content, ensuring consistency with CSIS standards.</li></ul>
<ul><li>Assisting with contact management, event invitations, and other forms of stakeholder outreach.</li></ul>
<ul><li>Providing day-to-day administrative and operational support for program activities as needed.</li></ul>
<ul><li>Other duties and responsibilities as assigned.</li></ul>
<div></div>
<div><b>KNOWLEDGE, EDUCATION, AND EXPERIENCE:</b></div>
<ul><li>Bachelor&rsquo;s degree required in international affairs, political science, Latin American studies, economics, public policy, history, or a related field.</li></ul>
<ul><li>Strong academic record and demonstrated interest in Latin America and the Caribbean.</li></ul>
<ul><li>Professional fluency in Spanish required; Portuguese is a plus.</li></ul>
<ul><li>Excellent analytical, research, and writing abilities.</li></ul>
<ul><li>Strong editing skills and attention to detail.</li></ul>
<ul><li>Ability to synthesize complex information clearly, accurately, and concisely for different audiences.</li></ul>
<ul><li>Strong communication and interpersonal skills.</li></ul>
<ul><li>Ability to work independently, take initiative, and contribute effectively in a collaborative, fast-paced environment.</li></ul>
<ul><li>Experience supporting event planning and execution, including identifying and tracking participants, preparing and sending invitations, coordinating pre-event logistics, supporting on-site event needs, and assisting with post-event follow-up,</li></ul>
<ul><li>Proficiency in Microsoft Office required; familiarity with digital communications, CRM, project management, and design platforms such as Pardot, Canva, Salesforce, and Asana preferred.</li></ul>
<ul><li>Previous internship or professional experience in a think tank, research institution, government office, nonprofit organization, newsroom, or similar setting preferred.</li></ul>
<ul><li>Must be authorized to work in the United States.</li></ul>
<div></div>
<div><b>PHYSICAL REQUIREMENTS AND WORK CONDITIONS:</b></div>
<div>The candidate should be able to come into the office at least four times per week. The physical demands are representative of those that must be met by an employee working in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The noise level in the work environment is usually moderate.</div>
<div></div>
<div>Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Equal Opportunity Employer.</div>
<div></div>
<div><b>HOW TO APPLY:</b></div>
<div>Apply early! We will be reviewing applications on a rolling basis. Interested applicants should submit a r&eacute;sum&eacute; and cover letter.</div>
<div>Please note that incomplete applications will not be considered, and you must apply before May 15, 2026.</div></div><p></p>

Program Coordinator / Research Assistant - Americas Program

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